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HomeMy WebLinkAbout07/05/1994 - PB&R CommissionCITY OF NEWPORT BERCktem II Parks, Beaches & Recreation Commission (� % �� c� c' d� July 5, 1994 Ca �h �o C h, o -> d4 Ci,ty Council Chambers 7 ..m. INDEX C) Motion Ayes Motion Ayes Motion Motion 3 Staff Present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Nancy Beard, Recreation Superintendent Marcelino Lomeli, Park and Tree Maintenance Superintendent Dottie Flohr, Secretary I. ORDER AND ROLL CALL The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Compton, Demmer, Glasgow, Grant, Herberts, Schonlau and Vandervort were present. Commissioner Herberts left the meeting at this time due to her retirement from the Commission. II. APPROVAL OF MINUTES - MEETING OF JUNE 7. 1994 x Chair Grant motioned the minutes be approved with the correction that under Item 10, Page 6, Commissioner Compton's motion read "(6) ... from the Park Facilities x x x x x x Improvement Fund." Unanimous. III. SEATING OF NEW COMMISSIONER Chair Grant reported that since Commissioner Hart is on vacation, she will be seated at the Commission's August 2, 1994 meeting. IV. ELECTION OF OFFICERS FOR FY 1994 -95 Chair Grant opened the meeting to nominations for Chair. x Commissioner Vandervort nominated Commissioner Glasgow. There being no-further nominations, nominations x x x x x x for Chair were closed. Unanimous. Chair Glasgow opened the nominations for Vice Chair. x Commissioner Compton nominated Commissioner Vandervort. Commissioner Demmer nominated x Commissioner Schonlau. There being no further nominations, nominations for Vice Chair were closed. CITY OF NEWPORT BEACH Parks,. Beaches & Recreation Commission 0 July 5, 1994 Page 2 Citv Council Chnmhnrc 7 n Ayes x x Nays Abstain x x Vote was taken for Commissioner Vandervort. x x Vote was taken for Commissioner Schonlau. Ayes Nays x x x x Abstain x x Due to a tie vote, Chair Glasgow called for a second vote. Ayes x x x Nays x x Vote was taken for Commissioner Vandervort. Abstain x Vote was taken for Commissioner Schonlau. Ayes Nays x x x x x Abstain x Commissioner Vandervort was elected to Vice Chair. Commissioner Compton requested Capital Improvement Projects be discussed under Item 6(a) and that a discussion of a Golf Tournament be addressed under Item 13. V. PUBLIC COMMENTS } VI. DISCUSSION ITEMS Item #1 - Bench Donation Director Niederhaus reported the proposed request by the Corona del Mar Residents Association would result in a violation of City Council Policy G -5, Park Improvement Donations, in that the extended verbiage would exceed the required 2" x 6" plaque. Following discussion on the policy and a need to revise it, Motion x Commissioner Compton motioned to accept the requested plaque and forward the Commission's recommendation to the City Council for final approval. Motion x Commissioner Schonlau made a substitute motion to accept the bench donation but, if possible, eliminate the third line on the plaque so that it conforms to the 2" x 6" dimensions Ayes x x x x and reads "Dedicated to Philip Sansone, Jr., Mayor 1991 Nays x x and 1992." Motion passes. Commissioner Compton felt an exception should be made in this particular case to recognize the services Councilman Sansone has contributed to the City. Commissioner �) Vandervort concurred. 1 INDEX Bench Donation .CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission July 5, 1994 Page 3 o� 4 °^ Citv Council Chambers 7 p.m. INDEX Item #2 - Bench Donation Bench Donation Motion x Commissioner Grant moved to approve the donations with a 2" x 6" plaque in conformance with City Council Policy Ayes x x x x x x G -5. Unanimous. Item #3 - Drinking Fountain Donation Drinking Fountain Motion x Commissioner Grant motioned to accept the drinking Donation fountain donation with a 2" x 6" plaque to read "Donated by the children of Marian Farman" Director Niederhaus pointed out that large donations, such as this one for $4,200, may require more verbiage and that the donation could be withdrawn if the requested inscription is not followed. He will, however, inform the applicant of her right to appeal. Ayes x, x x x Nays x x Motion passes. Item #4 - Cherry Tree Donation Cherry Tree Director Niederhaus reported Mr. Matsumoto and Mr. Donation Wendell Fish will be discussing the tree donations with,the Okazaki Sister'City delegation when they arrive on July 13. He also pointed out that the proposed 2,000 small cherry trees would require extra maintenance at a time when the Department is already over extended. Motion x Commissioner Grant motioned to appoint an Ad Hoc Committee consisting of Virginia Herberts, Marcy Lomeli, Wendell Fish and'himself to interface with Mr. Matsumoto and provide recommendations to the Commission. Ayes x x x x x x Unanimous. Item #5 - Inspiration Point Inspi rati Point Imresponse to written comments about the maintenance of Inspiration Point, Director Niederhaus reported that the deterioration in the area is due to heavy public use. This is also a major area for trip and fall liability unless barriers are installed, which should be brought to the attention of the Arts Commission. 5 Commissioner Compton reported the-area was initially planted incorrectly and it has been constantly reviewed for at least four years. He felt it is important that all interested CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission �l Motion Ayes i July 5, 1994 Page 4 Citv Council Chambers 7 n.m INDEX Capital Improvemei Projects Report of Ad Hoc Committee Communica tion Park and Street Tree Division parties meet.and determine what needs to be done to solve the problem. The Commission appointed an Ad Hoc Committee to study the situation consisting of Commissioner Vandervort as Chair, a representative from the Arts Commission, and either Commissioner Compton or Commissioner Glasgow. An on -site meeting will be scheduled. Item #6a - Capitallmprovement Projects, Commissioner Compton stated he felt it is important to have a "Wish List" of prioritized capital improvement projects for the Commission to periodically review. He requested this be placed as a discussion item on the Commission's August 2 agenda. Item #6b - Report of Ad Hoc Committee Commissioner Compton reviewed the Ad Hoc Committee's preliminary recommendations to commit $1.5 million in in- lieu funds. He pointed out that the committee added the Griswold property, the Linear Park at Hoag Hospital and Bolsa Park to the list. The Community Services Director was asked to set up a committee meeting, including the City Engineer, the Finance Director and Director Niederhaus. VII. COMMUNICATIONS Item #7 - Communication from California Associatiomof Park and Recreation Commissioners and Board Members requesting an rticipation in a survey and nomination for awards x Commissioner Grant motioned that Virginia Herberts be nominated for the Award of Merit and that Ronald Whitley x x x x x x be nominated for Outstanding Park and Recreational Professional. Unanimous. VIII. PUBLIC HEARING AND STAFF REPORTS Item 48 - Park and Street Tree Division In response to Commissioner Demmer's comments concerning the beautiful improvements at Newport Shores Park, Director Niederhaus pointed out that their Association is also contributing in this cooperative effort. INDEX Capital Improvemei Projects Report of Ad Hoc Committee Communica tion Park and Street Tree Division Motic Ayes CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission d July 5, 1994 yry� e doh Page 5 o o i o d4 City Council Chambers 7 P.M. INDEX n x Commissioner Demmer motioned to honor the Association that represents Newport Shores Park with a plaque for their x x x x x x commitment to the public park. Unanimous. Vice Chair Vandervort pointed out that an organization is being formed called the Friends of Cliff Drive Park. Director Niederhaus reported that on July 14 at 2:00 P.M. the Sister City Japanese delegation will be attending the dedication of a Japanese Black Pine tree at Irvine Terrace Park. He encouraged the Commissioners to attend. Item #9 - Recreation Division Nancy Beard recommended a representative from the Commission attend a Public Hearing on Upper Newport Bay Regional Park on July 15 at 9 A.M. in Huntington Beach. Chair Glasgow volunteered to attend. IX. CONTINUED BUSINESS Item #10 - Joint Meeting Agenda Director Niederhaus passed out and reviewed a report on Capital Improvement Projects which highlights the history of these projects since 1989. Referring to those approved in the 1994 -95 budget from the General Fund, he stated three of the eight-projects were mandated by health and safety issues. Commissioner Schonlau presented slides from the County of Los Angeles showing how endorsements on government property can generate additional revenue. By utilizing many of these same endorsement opportunities, he felt the City of Newport Beach could reasonably expect additional income and /or savings of about $200,000. The Commission agreed Commissioner Schonlau should present a version of the slide presentation to the City Council at their joint meeting on July 11, 1994. Item 411 -Budget Session Commissioner Demmer reported the Recreation and Open Space Element of the General Plan will be amended to include Bolsa Park. I Recreatio Division Joint Meeting Agenda Budget Session CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission a Jul 5 1994 0 X Page 6 City Council Chamhars 7 n_m rrmcv Item #12 -Letter toCity.Council Letter tC City Report received and filed. Council Item #13 - Golf Tournament Golf Tournamer Commissioner Compton suggested, and the Commission concurred, that they challenge another City Commission or Board to a golf tournament. X. FUTURE AGENDA ITEMS The,Commission determined that future agenda items would include a review of Council Policies and prioritizing a Capital Improvement Projects list. XI. ADJOURNMENT There being no further business, the Parks, Beaches and i Recreation Commission adjourned at 10:15 P.M. The agenda for this meeting was posted on. June 30, 1994 at 11:30 A.M. outside the City Hall Administration Building.