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HomeMy WebLinkAbout11-01-1994 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, NOVEMBER 1, 1994 CITY COUNCIL CHAMBERS 7:00 P.M. II. APPROVAL OF MINUTES - Meeting of October 4, 1994 III. PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to•three minutes. IV. CONTINUED BUSINESS • 1. Coconut Palms at "G" Street Planter (Report Attached) Approve placement of Coconut Palms at "G" Street Planter. All matters listed under Consent Calendar (2 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to- discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign -in card provided at the podium. 2 2. Correspondence • Memo to City Attorney, October 7, 1994 • Report to City Council, October 24, 1994, Use of In -Lieu Park Fees • Letter from Commissioner Vandervort, New Community Services Publication Status Report of Maintenance Safety Reports (Report Attached) Reports from the General Services and Community Services Departments on status of items on Safety Reports. 4. Park and Street Tree Division (Report Attached) Report of Park and Tree Division activities during October and upcoming projects for November. 5. Recreation and Senior Services (Reports Attached) Report of activities during October for these two divisions. • 6. Illegal City Tree Removals (Report Attached) Status of tree removal cases handled by the City Attorney's office. 7. L.A. County Park and Recreation Conference: Recreation As A Business. Verbal report from Commissioner Vandervort on recent conference. 8. Facility Use Policy (Report to be provided) Review revised Facility Use Policy.• 9. Report from Park and Open Space Committee (Verbal Report) Review development of Castaways and CIOSA parcels. 10. Lincoln Athletic Center (Report Attached) Discussion of use of Lincoln Athletic Center. 11. Request for Replacement of Palm Trees (Report Attached) Approve request in part to change designated palm tree planting scheme. 12. FY 1995 -96 Capital Improvement Projects (Report Attached) Review and rating of 1995 -96 capital improvement projects relating to the General Services Department. v • � 3 3 13. Palm Tree Donation (Report Attached) Delay acceptance of palm tree donation. VIL FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. :.) � 1� FLU_! ► _ CITY OF NEWPORT BEACH Item II Parks, Beaches • lok��O- Ao`�010�1 0�\>e- G & Recreation Commission October 4, 1994 Citv Council Chambers 7 n.m. INDEX Staff Present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Nancy Beard, Recreation Superintendent Marcelino Lomeli, Park and Tree Maintenance Superintendent Dottie Flohr, Secretary 1. ORDER AND ROLL CALL The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Compton, Demmer, • Glasgow, Grant, Hart, Schonlau and Vandervort were present. II. APPROVAL OF MINUTES - Meeting of September 6, 1994 Motion x Commissioner Demmer motioned the minutes be approved Ayes x x x x x x x as presented. Unanimous. III. PUBLIC COMMENTS Ted Bandaruk, 1830 Port Barmouth, addressed the Commission. Mr. Bandaruk is the Junior Water Polo Coach and Newport Aquatics Coach. He explained their program and pointed out that the water polo program has received national recognition. Hearing that there had been a complaint concerning noise at the CdM Pool, he pointed out that the aquatics program keeps 100 youngsters off the streets every afternoon. Russ Hardt, 1943 Port Albans Place, addressed the Commission. Mr. Hardt was Chair of the South Coast Relay Finals and participated in Swim for the Gold to help raise money to build the pool. He pointed out that their • programs do not allow whistles or loud speakers before 9:00 A.M. MARK012MINq "A Parks, Beaches & Recreation Commission G • �'o a October 4, 1994 o oe 3�° v� drys °� ° ^� Page 2 °� City Council Chambers 7 r). m. INDEX IV. CONTINUED ITEMS Item #1 - Bench Donation at 704 West Oceanfront Item #1 was postponed from the September 6, 1994 meeting. Director Niederhaus reported three letters have been received since last month's meeting, one from the owner at 107 - 7th Street and one from the Central Newport Beach Community Association, both in support of the bench. The third letter from the owner at 700 West Oceanfront was in opposition to the bench and compared the proposed site with a Los Angeles downtown area where there is a transient problem. Director Niederhaus presented photos of benches west of the Newport Pier and explained the donor will accept the street end location at 7th and Oceanfront as recommended by staff. • Karen McCarthy- Casey, 22192 Rico Road, South Laguna, addressed the Commission. Mrs. Casey thanked the Commission for considering her donation and stated it will not only serve as a testimonial'to the 50 years her parents have lived at the location; but the bench will also serve to enhance the beach. Motion x Commissioner Grant motioned to accept the concrete bench donation as recommended by staff. Upon a suggestion from Commissioner Grant, a courtesy transmittal will be forwarded,to the Bicycle Trails Committee. Ayes x x X x x x Motion passes. Nay x Item #2 - Review of the Community Services Department Policies Motion x Commissioner Vandervort moved to bring to the City Attorney's attention the importance of timeliness in writing Ayes x x x x x x x the Facility Use Policy. Unanimous. • Item #3 - information on Flowering Cherry Trees Director Niederhaus presented a report and photos of Pink Cloud Cherry Trees growing in the Southern California area. He stated Mr. Matsumoto understands the City CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission . G O e y "C a October 4 1994 /dso6 d ��o y Page 3 r City Council Chamherc 7 n_m_ TNTIFX limitations and has confirmed his interest in making the contribution. Director Niederhaus pointed out that due to the revised cost estimate of $100 per tree, the total number of trees will be reduced to 300. Potential test locations may be the entrance to City Hall and some existing park areas. Director Niederhaus stated he will keep the Commission updated on the project. V. DISCUSSION ITEMS Item #4 - Tree Removal Director Niederhaus reported that the subject tree at 1718 Port Ashley Place has fire blight disease and that the alternatives are to either remove /replace the tree or trim the dead portion so that it will survive. Since the tree is valuable and reasonably healthy, staff recommends retention with follow up trimming. • Pamela Gray, 1718 Port Ashley Place, addressed the Commission. Mrs. Gray stated that during the summer of 1993 the City offered to remove the tree as evidenced by her neighbors. She requested the tree be removed since it is diseased and creates a mess. During discussion concerning costs to remove and replace trees, Mrs. Gray stated she would need to know in writing the exact costs before she would agree to pay the expenses for removal /replacement. Motion x Commissioner Grant motioned to support staffs recommendation and authorize staff to negotiate removal and replacement with the designated street tree at the homeowner's expense. Motion x Commissioner Demmer made a substitute motion that the Aye x City replace the tree with the designated street tree. Motion Nays x x x x x x fails. Ayes x x x x x x x Vote was taken orrthe original motion. Unanimous. Director Niederhaus advised that the tree will be trimmed . this month and that a written estimate for tree removal and replacement will be transmitted to Mrs. Gray this week. CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission • O G' c' y s October 4, 1994 a d d s Page 4 City Council Chambers 7 p.m. INDEX item #5 - Revision of the Adopt -a -Beach Program Director Niederhaus reported the proposed revision allows a single day event for commercial entities which, in turn, is in the public's interest to allow extra clean up. Commissioner Vandervort presented information on the City of Norwalk's Adopt -a -Park program which includes a one year commitment and use of small plaques recognizing individuals or groups. Following discussion on the parameters of publicizing and Motion x signage, Commissioner Demmer motioned to recommend to the City Council that Item 93 under Organizations be added as written to Council Policy G -2. Motion x Commissioner Schonlau made a substitute motion to add a provision stating that, at the expense of the sponsoring organization, up to 3 banners could be used to recruit volunteers and advertise an event for a maximum of 7 days prior to the event. Locations for the banners would be the A* Nays x x x x x x x City Hall, Newport Pier and Balboa Pier. Motion passes. Motion x Commissioner Vandervort amended the substitute motion to change Item #6 under Responsibilities as follows ...... on a case- by- case•basis approved by the Parks, Beaches and Ayes x x x x x x x Recreation Commission." Unanimous. Item 46 - Complaint Regarding Early Morning Usage of the CdM Pool Chair Glasgow presented, a letter just received from Donald Slaughter, 2200 Aralia, requesting a schedule of the pool's activities and his opposition to repeated blowing of whistles. Richard Wagner, 2315 Aralia, addressed the Commission. Mr. Wagner reported that although there has -been an improvement over the past year, there is still intense noise from 7:00 -9:00 A.M. as a result of whistles, screaming, car alarms, traffic, etc. Mon x Commissioner Schonlau motioned to recommend to the City Council that no activities start before 8:00 A.M. and, whenever possible, at 9:00 A.M., and that all events be Ayes x x x x x x x scheduled to end at 9:00 P.M. Unanimous. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission • G O October 4, 1994 c� Page 5 ti °o ^, City Council, Chambers 7 p.m. INDEX Mr. Russ Hardt, 1943 Port Albans Place, addressed the Commission and recommended applicants be notified of the rules, including parking, and be advised they will not be accepted the following year if they do not comply. Commissioner Vandervort recommended adding information about noise concerns in the staff manual. Commissioner Compton was appointed to represent the Commission at the City Council's October 10 meeting regarding noise complaints at the CdM Pool. Ttem #7 - Landscape Recognition for Commercial Development Commissioner Demmer recommended a Commission recognition program honoring commercial organizations for exceptionally beautiful landscaping. • Commissioner Hart objected to the idea stating everyone has a different concept of beauty and the process could become cumbersome and time consuming. Motion x Commissioner Demmer motioned the Commission recognize unique and special landscaping in business and Ayes x x x x x commercial areas; and that awards be presented at the Nays x x Commission's discretion. Motion passes. Ttem #8 - Community Services Department Brochure Director Kienitz reported the new Community Services Brochure combining the activities of the Recreation, Senior Services, Arts and Cultural and Library Divisions will be published on December 1. The brochure is being done in- house with no advertising. Motion x Commissioner Vandervort moved•that the brochure include pictures of the Parks, Beaches and Recreation Commission, the Library Board of Trustees and the Arts Commission. Ayes x x x x x x x Unanimous. Commissioner Demmer recommended recognizing • donations in the brochure along with a contact person. Commissioner Vandervort recommended the Commission review the brochure after it has been distributed and input received. CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission • o d c� d ss October 4, 1994 Page 6 ° , Citv Council Chambers 7 K). m. TNTIFX VI. PU13LTC REARTNG AND STAFF REPORTS Item #9 - Use of In -Lieu Fund Commissioner Compton, Chair of the Park and Open Space Committee, explained and clarified the report submitted which was developed with input from Don Webb, City Engineer, and Patty Temple, Advance Planning Manager. Stacy Wise, 3233 Broad Street, addressed the Commission. Ms. Wise stated the neighbors first approached the City in 1988 requesting a small park for their park deficient area. She questioned the prioritization and amount of funds- listed for Bolsa Park. Commissioner Compton assured Ms. Wise that Bolsa Park will be recommended as a park development. Costs were increased due to handicap access, lights, and the bulkhead. Vance Collins, owner of property at 407 -486 Old Newport • Boulevard, addressed the Commission. He explained that although the proposed park will remove access to his property and adversely affect him, he is in support of the park. Shelly Smith, 339 Clay Street, addressed the Commission and questioned why it has taken eight years to get a park in a park deficient area. Commissioner Grant stated he concurs with the report submitted, however, he objects to developing a small park that will be expensive'to maintain considering budget constraints. Motion x Commissioner Grant motioned that a cover letter be transmitted with the report explaining that the "A" priority list would result in City-wide benefits; and that Bolsa Park Ayes x x x x x x be listed under priority "B" and funded when there are Abstain x sufficient funds in the account to proceed. Motion passes. Motion x Commissioner Compton motioned to proceed with a $50,000 budget amendment for a site plan for the CIOSA parcels; and that $70,000 be appropriated for a site plan for x x x x x x x the Castaways as soon as possible. Unanimous. A proposed Technical Site Plan of the Upper Castaways prepared by The Irvine Company was, presented. CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission • n d. G' G' y s October 4, 1994 Page 7 �` do City Council Chambers 7 p.m. INDEX Motion x Commissioner Vandervort motioned to prioritize two baseball diamonds, two soccer fields, a restroom and parking lot on the 4.8 acre active park site at the Castaways. Secondary priorities would include a half basketball court Ayes x x x x x x x and tot lot. Unanimous. Commissioner Vandervort reported.that the City Arts Commission has requested an opportunity to participate in the creative use of art in public parks. Item #10 - Park and Street Tree Division Director Niederhaus presented a report on the CdM Fire Rings from the Marine Department which recommends no removal and makes recommendations related to their use. A copy of the report will be forwarded to the original complainant, Dr. Farhad Mirhady, by staff. The Newport Conservancy tree grant submitted for Cliff Drive Park was denied by the State Forester, however, with • the help of City and nursery staff in San Juan Capistrano, Dr. Vandersloot and neighborhood volunteers, thelree project should be successfully completed. Item #11 - Recreation and Senior Services Divisions Report received and filed. VII. FUTURE AGENDA ITEMS The Commission determined that Illegal Tree Removals, Coco Palms at "G" Street and Balboa Boulevard, and L.A. County Park and Recreation Conference: Recreation As A Business be addressed. VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:44 P.M. The agenda for this meeting was posted on September 28, 1994 at 2:00 P.M. outside the City Hall Administration Building. to %L -A 0 Agenda I 11 Item No. 1 November 1, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Coconut Palms at "G "Street Planter To plant four, 2 gallon, Coconut Palms (Cocos nucifera) in the raised median planter located at Balboa Blvd. and " G " Street on the Balboa Peninsula. Staff was directed a few months ago to explore the possibility of testing a • planting of Coconut Palms on Balboa Blvd. A location that has been selected by staff for this test and supported by the Balboa Peninsula Point Association (letter attached) is the median planter at the-entrance to Peninsula Point. The four palm trees will be planted at the base of several very tall existing Mexican Fan Palms as a complement the existing median improvements. The palms will be installed with sufficient set back so as not to cause any obstruction to the visibility of traffic at this intersection. The site will serve as a test location for the suitability of this palm specie to any future potential locations within the City. The total cost of the trees is $160'.00 and City staff will ,plant the. palms. Very respectfully, David E. Niederhaus Attachment 0 V n u n U P.O. BOX 826, BALBOA, CALIFORNIA 92661 1994 Mr. Marcy Lomeli, Superintendent Parks and Street Tree Division City of Newport Beach 3300 Newport Blvd. Newport Beach, Ca. 92663 Dear Mr. Lomeli: r i� IPIlv7rr'`�. �I ' "!1. UIL -, The Balboa Peninsula Point Association unanimously supports the proposal to plant four coconut palm trees in the 6 Street planter at the entrance -to the Peninsula Point. The new trees should be planted around the existing, Washingtonian palms so as not to interfere with views of traffic at the intersection. It is our understanding that this planting will be at no cost to the Association and maintenance of the trees is the responsibility of your department. We look forward to this additional beautification of the entrance to the Peninsula Point. If you have any questions or concerns, please call me a 675 -2129. Sincerely, Maudette M. Ball, President cc: B. Shonlau 0 0 r 1994 Mr. Marcy Lomeli, Superintendent Parks and Street Tree Division City of Newport Beach 3300 Newport Blvd, Newport Beach, Ca. 92663 Dear Mr. Lomeli: 92661 The Balboa Peninsula Point Association unanimously supports the proposal to plant four coconut palm trees in the G Street planter at the entrance to the Peninsula Point. The new trees should be planted around the existing,. Washingtonian palms so as not to interfere with views of traffic at the intersection. It is our understanding that this planting will be at no cost to the Association and maintenance of the trees is the responsibility of your department. We look forward to this additional beautification of the entrance to the Peninsula Point. If you have any questions or concerns, please call me a 675 -2129. Sincerely, Maudette M. Bal 1, President cc: B. Shonlau :* aAw 13.08.010 - 13.08.040 STREETS, SIDEWALKS, PUBLIC PROPERTY • Chapter 13.08 PLANTING2 Sections: 13.08.010 13.08.020 13.08.030 13.08,040 13.08.050 13.08.060 Jurisdiction and Authority. Official Tree List. Removal or Relocation of Plants by City. Tampering with Planting Prohibited. Prohibited Activities. Owners of Premises Required to Trim Branches, 13.08.010 Jurisdiction and Authority. Subject to the administrative control established by the City Charter, andany applicable City Council Policy, the provisions of this Chapter, the General Services Department shall exercise jurisdiction and control over the planting, maintenance, and removal of trees, shrubs, and plants in all public areas under the control of the City, and shall have the authority and duties prescribed in this Chapter. (Ord. 93 -26 § 3 (part), 1993: Ord. 1634 § 1 (part), 1975: Ord. 1015 (part), 1962: 1949 Code § 7300). 13.08.020 Official Tree List. The City Council shall adopt an official tree list which shall set out the names of the streets in the City and the species of tree or trees ,that may be planted on each such street or portion thereof. The list shall be adopted by resolution and three copies thereof shall be kept on file in the office of the City Clerk for inspection by the public, and copies shall be . available in the General Services Department for information. (Ord. 93 -26 § 3 (part), 1993: Ord, 1634 § 1 (part), 1975: Ord. 1015 (part), 1962: 1949 Code § 7302). 13.08.030 Removal or Relocation of Plants by City. The City may relocate or remove any tree, shrub, plant, structure or surfacing material in any public street right -of -way as determined by the City Council to be necessary or convenient for public travel or in the interest of public health, safety or general welfare. (Ord. 1634 § 1(part), 1975: Ord. 1015 (part), 1962: 1949 Code § 7303). 13.08.040 Tampering with Planting Prohibited. No person shall trim, cuttdown, damage, remove, or destroy any tree growing upon any public park, beach or playground, or the grounds of any public building, or a public street right -of -way, without written permission of the City Manager. No person shal l damage, disfigure, or destroy any seat, trellis, or other facility located thereon. 2. Street trees for subdivisions —See Chapter 1924. (Newport Beach 3.94) 250 -8 • • PARKWAY TREES 13.08.050- 13.08.060 No person shall cut, damage, remove or destroy any shrub, plant or flower growing in any public park, beach or playground, or the grounds of any public building, or �on any street right -of -way except in the parkway adjoining the property of which such person is the occupant or owner. (Ord. 1634 § I (part) 1975: Ord. 1015 (part), 1962: 1949 Code § 7304): 13.08.050 Prohibited Activities. A. PLACING,ROPE, WIRE, POSTERS, ETC. No person shall place or affix any rope, wire, sign, poster, or other object on any tree, or plant, or upon any guard device protecting same, located upon the public street right -of -way or upon other public property. B. DEPOSITING DETRIMENTAL SUBSTANCE. No'person shall deposit or throw upon any public street right -of -way or other public property any substance detrimental to the growth of any tree, shrub, or plant. C. REMOVING GUARD OR PROTECTIVE DEVICE. No person shall remove or damage any guard or device placed to protect any tree, shrub, or plant growing in any public street right -of -way or upon other public property. D. ATTACHING ELECTRICAL APPARATUS. No person shall attach any electric wires or any device for holding electric wires to any tree, plant or shrub growing in any public street right -of -way or other public property under the control of the City without approval of the City Council. No person shall, without written permission from the Director of General Services, trim, cut or break any part of such tree, shrub, or plant in order to make passage for electric wires. (Ord. 93 -26 § 3 (part), 1993: Ord. 1634 § 1 (part), 1975: Ord. 1015 (part), 1962: 19499 C7305a • 13.08 60 Owners of Premises Required to Trim Branc The occupant a owner of every lot or parcel of land shall trim the branches of any tree, shrub„ or plant on his property, and shall trim all shrubs and plants in the parkway adjacent to his property, so that same shall not encroach upon the sidewalk or street in such manner as to impede or interfere with traffic thereon or obstruct the passage of light from any streetlight to the street or sidewalk. The City shall trim and prune all trees located in the public street right -of -way. (Ord. 1634 § 1 (part), 1975: Ord. 1015 (part), 1962: 1949 Code § 7306). Sections: 13.09.010' 13.09.020 13.09.030 13.09.040 • Chapter 13.09 PARKWAY TREES Parkway Trees, Required. Costs. Maintenance. Waiver Procedure. 251 (Newport Beach 3.94) "A ,-#- 13.09.010 - 13.09.040 STREETS, SIDEWALKS, PUBLIC PROPERTY • 13.09.010 ,Parkway Trees Required. Any person who constructs anew building or who causes a building to be moved onto vacant land or who causes an increase in the original floor area of an.existing main building by more than 50% of its original size shall be responsible for planting trees in the parkway. abutting the building site in accordance with specifications adopted by the Parks, Beaches and Recreation Commission. The requirements of Title 19 shall govern tree planting in the new subdivisions. (Ord. 1338 § 1 (part), 1970). 13.09.020 Costs. The costs of planting the required parkway trees shall be shared by the adjacent property owner and the City in accordance with the policies adopted by the Parks, Beaches and Recreation Commission. (Ord. 1338 § I (part), 1970). 13.09.030 Maintenance. It shall. be •the responsibility of the abutting property owner to water and fertilize the parkway trees adjacent to his property. The, City shall be responsible.for pruning and spraying parkway trees. (Ord. 1338 § 1 (part), 1970). 13.09.040 Waiver Procedure. Upon written application, the City Manag- er, or such other City official as he may designate to act for him, may grant a waiver from all or part of the requirements set forth in Section 13.09.010, if he determines that because of the location, terrain or condition of the property or the surrounding properties, the required tree planting is determined to be unnecessary or impractical. (Ord. 1338 § 1 (part), 1970). 0 (Jewpon Beach 3.94) 252 • 0 40 1994 Mr. Marcy Lomeli, Superintendent Parks and Street Tree Division City of Newport Beach 3300 Newport Blvd, Newport Beach, Ca. 92663 Dear Mr. Lomeli: CALIFORNIA 92661 OCT 18 .1.,4 The Balboa Peninsula Point Association unanimously supports the proposal to plant four coconut palm trees in the 0 Street planter at the entrance to the Peninsula Point. The new trees should be planted around the existing Washingtonian palms so as not to interfere with views of traffic at the intersection, It is our understanding that this planting will be at no cost to the Association and maintenance of the trees is the responsibility of your department. We look forward to this additional beautification of the entrance to the Peninsula Point. If you have any questions or concerns, please call me a 675 -2129. Sincerely, ea4z* 1-'Zoee Maudette M. Ball, President cc: B. Shonlau 0 Item' COMMUNITY SERVICES DEPARTMENT DATE: October 7, 1994 TO: Bob Burnham, City Attorney FROM: LaDonna Kienitz, Community Services Director' 4� RE. Facility Use Policy At their meeting on October 4, 1994 the Parks, Beaches & Recreation Committee asked about the status of the "new" Facility Use Policy for the facilities under the jurisdiction of the Commission. As you remember, the previous policy was deleted when the new City Council Policy Manual was approved in January of the year. Several of the "I" series policies reference the Facility Use Policy. Robin prepared a draft for the Library Community Room only, which the Board of Library Trustees amended and passed. n \J 0 0 Item 2 COMMUNITY SERVICES DEPARTMENT October 24, 1994 CITY COUNCIL AGENDA ITEM NO. 19 TO: Mayor and City Council FROM: Parks, Beaches and Recreation Commission SUBJECT: Recommendation for Use of In -Lieu Park Fees 1. Approve the recommendation of the Parks, Beaches and Recreation Commission for the commitment of the In -Lieu Park Fees: Upper Castaways $1,000,000 Newporter North/Newporter Knoll 225,000 Site Planning for CIOSA Parcels designated as Community and View Parks $%000 $1,275,000 2. Approve development of Bolsa Park when $175,000 is available from Service Area 3, or an additional appropriation from other City funds or donations is made to totally fund the project. 3. Approve the following Budget Amendment for expenditure of In -Lieu Funds totaling $120,000: $50,000 for Site Planning Consultant for CIOSA parcels designated as Community or View Parks \v $70,000 for Architectural Design of Upper Castaways Park. r 1 Recommendation for Use of In -Lieu Park Fees 2 n- y M The City Council approved City Policy'I -1 Park Fee Policy, in June 1994, establishing the criteria to be used in deciding appropriate use of In -Lieu Park Fees. In brief, the policy'provides that park fees generated within a'Service Area of the City, as identified in the General Plan Recreation and Open Space Element, are to be used to (1) create new, or rehabilitate, existing park or recreation facilities within that Service Area as provided in the Recreation and. Open Space Element; or (2) develop new or rehabilitate existing Community Parks and View Parks that serve the entire City. 2. In -Lieu Park Funds, as of June 30, 1994, total $1,450,677. Through analysis of City records, these funds have been assigned to the eleven Service Areas designated in the Recreation and Open Space Element of the General Plan referenced in City Policy I -1 Park Fee Policy. Map indicating the respective Service Areas is attached. Service Area 1 $303,191 Service Area 2 223,404 Service Area 3 152,321 Service Area 4 -0- .Service Area 5 -0- Service Area 6 2,902 Service Area 7 -0- Service Area 8 332,205 Service Area 9 -0- Service Area 10 432,302 Service Area'l1 4.352 $1,450,677 3. The Parks, Beaches and Recreation Commission has carefully considered the parameters for future City development of recreational and open space and the use of available In -Lieu Park Fees for development. The Commission developed the • following priority categories for commitment and use of these funds. r1 L. J Recommendation for Use of In -Lieu Park Fees • City Wide Benefit • Community parks to meet greatest needs and serve greatest number of people. • Response to high demand for active,parks. • Identified in Recreation and Open Space Element of General Plan. • Anticipated early dedication. Priority B - To be developed when funds become available. • Development of mini parks serving subdivisions within specific Service Areas. • View Parks PrioritYC • Passive open space. • Dedication indefinite. Priority D • • Possible future acquisitions. The attached outline and recommendations for commitment of these funds was developed under the direction of Policy I -1. 4. The recommendation to fund Priority A category sites includes commitment of only $1,275,000 of the $1,450,677 In -Lieu Park Funds available on June 30, 1994, leaving a balance of $175,677 for additional commitment. The Bolsa "mini park" project was reviewed and approved by the Parks, Beaches and Recreation Commission for funding as a capital improvement project in November 1990. Preliminary plans, prepared by a consultant, were approved by the Commission on April 7, 1992. Development of the park was funded in the City Budget in FY 1992/93. With the subsequent budget cuts, the park was not constructed. Estimated construction cost is $175,000. City Policy I -1 requires that In -Lieu Funds be used for recreation and open space sites listed in the Recreation and Open Space Element. In • June 1994, the City Council approved a request to amend the General Plan Recreation and Open Space Element to include Bolsa Park in 1 Service Area 3. The amendment is in process. Vandervort Co 7146463636 P.01 Item 2 . FAX COVER LETTER ()CT 191994 DATE: May 26, 1994 COMMUNITY SERVICES FROM: Jo Vandervort 1147 Pembroke Lane Newport Beach, CA 92660 (714) 642 -1055 FAX (714) 646 -3636 TO: LaDonna Kienitz Community Services Department City of Newport Beach 3300 Newport Blvd P.O. Box 1768 Newport Beach, CA 92658 -8915 FAX 714 -644 -3155 MESSAGE: Dear LaDonna, I apologize to you for communicating this way, but: 1) Time seems to be important as deadlines .are approaching, and 2) It takes too long to write a letter!! After Tuesday's meeting of the three Boards/Commissions, I thought more about the coming merged - publication. I really_ • feel strongly that the Recreation classes should come first. Put all the Board /Commission pictures at the end - -I really don't care about where they go - -but the economic purpose of the brochure should take precedence, at least for a couple of issues and until the residents of N.B. get used to the new format. The City desperately needs the recreation revenue to offset its services. I would hate to have kid's recreation programming cut because we couldn't sell the adult classes, and that would be the first logical step if recreation as an entirety came in at much of a loss! Putting the library's free offerings (and there are several, including ones in the evening [lectures, theater and self - improvement], which do seem to be a direct conflict) at the beginning is sending out the message that they are more important - -I would hate to have someone cut all Community Services offerings, including library, because the city was going into a bigger hole! I trust this will be discussed and considered. Thank you. �Jo • ` PAGE 1 of / 0 • 10 Agenda Item No. 3 October 21,1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Status Report of Maintenance Safety Reports Earlier this year, Commissioners conducted a Parks inspection tour. The attached is the latest status report on the previous outstanding items on the Safety Report since our last discussion of these items. This finalizes all items that were listed and assigned to the General Services Department for completion. Very respectfully, \4�Q David E. Niederhaus Attachment From: Community Services Director For your assistance, Community Services staff have also included the status of those items originally assigned to the Community Services Department. Within the week current assignments for park inspections will be mailed. This annual review will be helpful for planning the budget for FY 1995 -96. • d m D T X r !n In D j= of DIn I I ( m •— L� M� m z'o 3 j i_0 Z I w I I W I D cn -i i I I I m,g DI2 I IFI ICI I o m ' ' I; I i j I j I i Z= M I IFI I Rn Dcmn V' m T Z m< j I I O m I i M j N to M C) U)-I-Im ! I 0 0 0 Z z T C) = p m 3 $ 0 U) U) O n Z 1 ca I j I< d 2:1) Z 0 o m _.. N -I' M y D p n c -n 1 3 9 m 2 O cn CL d 7 N N d N M. 7 d'• 'O tD (j N d = d N N p, '� 0 O 3 'O (D d O d ,y d l 7 7 0 o a '� a ,x ° d S m d o 3 d �' D O '� 3 M O cp C 3 .y. ro a _—° <y p C. 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C d^ 7 7 IO •NO -- d d N N N 0 N = 0 C 3 H f0 y N G. 0 m Lo d ° (p m F N a L7 � �, G7 � n t7 C1 GI L7 in in in in vn I in in to � in in in IiI I in in in in in in in in to in x x x x x x x I I n IxiWj � x x xl�lx d Iclll 3i to I i x.li� I (mob � r 13• D T { X r Cl) 0 �\ 0 \K9 \k�\ &\R) \ \ \ (. / \).D \ \0\ 0 ®(. 7� \ \ / ' la 1 ! UT ./� I i� .� I i ;I f 2 = §; /� } \\ \/} _ & 0. e 2 & } 20 C, Z .0 z_ ® \ k } / > \ \ § \ \ � �k\ �\ �Rin . m @ \ \ ,f ( 7� \ \ • Item 4 Agenda Item No. `r November 1,1994 General Services Department Park & Street Tree Divisions October 1994 Activities Report Park Division Activities 1. In complying with the American with Disabilities Act (A.D.A.), the Public Works Department is coordinating with staff to make improvements throughout the City park system. The project includes modifications and additions of walkways, drinking fountains, and restroom accessibility. 2. The jogging track at Lincoln Athletic Center was regraded to improve the surface for users of the facility. 3. The athletic fields at San Miguel, Bonita, Creek and Mariners Parks were aerified and fertilized as part of an ongoing program to improve the facilities. 4. A new donated concrete bench and trash receptacle was installed at Lido Park. • 5. Two athletic field drain lines that collapsed at Buffalo Hills Park were replaced by staff. 6. The native plant slope at Cliff Drive Park will be replanted by volunteers with plants that were purchased by the city. Upcoming Activities for November 1. A consultant will be hired to initiate a study of the irrigation system design deficiencies at Bonita Creek Park. 2. Staff will' continue to work with the Public Works Department on coordinating the contractual A.D.A. work throughout the City park system. 3. Staff will be in the process of hiring a contractor to renovate the stairway at Lookout Point in Corona del Mar. 4. Staff will be coordinating the aerification and soil amending at Lincoln Athletic Center. • • Tree Division Activities In October 553 trees were trimmed ( 238 by staff and 315 by contractor ),17 trees were planted, 19 trees were root pruned, 17 trees were removed and 11 emergency calls were responded to regarding trees. Funds providing for annual tree trimming are being rationed out on a monthly basis. 1. Seventeen trees were removed at the following locations: East PCH Medians- 8 dead trees East PCH -1 tree causing sewer damage, request by Utilities Dept. West PCH Medians- 6 dead trees Cliff Drive Park- 2 diseased trees 2. Seventeen trees were planted at the following locations: East PCH Median- 8 trees West PCH Median-6 trees Eastbluff Drive- 3 trees 3. Staff worked extensively with the GeneraLServices Department concrete crew on root pruning trees for sidewalk, curb, and gutter replacement throughout the City. • 4. West Coast Arborist (City tree trimming contractor) and City crews will be pruning palm trees on a Citywide basis to prevent any potential damage to property prior to winter storms. I, nintendent 0 �� Item 5 • COMMUNITY SERVICES DEPARTMENT TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendent RE: November Recreation Update Special Events The annual Halloween Haunted House and Carnival is scheduled for October 31 st at the Community Youth Center in Corona del Mar. Construction for the event will begin Saturday the 29th and continue over the weekend. Three thousand square feet of window space is being blocked out, temporary tunnels and walls constructed, physical props and sound systems installed, black light and fog machines, used all transforming the Community Youth Center into an evening of terror. The small carnival contractor used last year is returning with 40 feet of game booths, a Bounce House and Pony Rides. Youth Services The Youth Sports Commission will be meeting on Wednesday, November 2nd at 7 p.m. in the Council Chambers. The scheduling meeting, which covers the period of January 1 to June 30, will include a presentation by the Orange County representative from the National Youth Sports Coaches Association. This is a certification and education program utilized by ,a large number of cities nationwide which enhances the quality of coaching staff and league play in general. Snorts The fall Softball and Basketball seasons are in midstream and going very well. Both leagues will end near to the Thanksgiving holidays. During the down time over the holidays, both gym floors will be completely refurbished by the Department maintenance staff. CA Jc- 1 Coed Volleyball began'Sunday evening October 23rd with 18 teams in three divisions at the West Newport Community Center Gym, Aquatics The Newport Beach Aquatics Swim Team is having a great fall season with as many as 80 kids swimming each day. The club now has an active parent board of directors supporting the team by producing a newsletter and planning social and fundraising events. Classes Fall registration continued through the month of October with 1,000 registrations. One third of the registrations were completed by phone. The evening tennis classes are gaining in popularity. An expanded evening schedule will be offered this winter by using the Newport Harbor High School courts. • Park Improvements The Public Works Department is completing a city wide ADA project improving the parks with accessible paths and restrooms. During the construction phase, it was discovered that one of the concrete paths would come too close to a soccer field at Buffalo Hills Park. The problem has been solved; the path has been omitted from the plan. San Miguel Park is the only other active park receiving this kind of attention. The new paths were inspected by both this Department and the City's Risk Manager. They were determined to be an acceptable distance from the fields. il, "VVY0,I)II p U October 24, 1994 SENIOR SERVICES DIVISION OCTOBER 1994 ACTIVITIES REPORT The- Women's Financial Information' Program (WFIP) began this month with 29 participants. This is a 7 week seminar series that is co- sponsored by HARP. This program is designed to teach women to manage their own financial matters and make wise decisions. Each session incorporates an hour and a half presentation by a professional who represents the topic of each week and a workshop session led by a trained volunteer. WFIP has received an overwhelming positive response thus far. Saturday, October 22, was the second meeting for the Free Wills Clinic, sponsored by the American Heart Association. Six attorneys volunteered their time at Oasis to interview 26 applicants and to prepare wills for them. . On October 23 Oasis had a fantastic concert with "The Crazy Rhythm Hot Society Orchestra." This eleven piece Dance Orchestra played big band music of the Roaring 20's and early 1930's. This program was attended by 400 people and was given rave reviews. Oasis will hold a Halloween lunch and party for approximately 100 people on October 31. OASIS SENIOR CENTER September 1994 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 3672 DAY TRIPS 284 Rummage Sale 153 Del Mar 24 HUMAN SERVICES Huntington Beach Theatre 21 Lake Arrowhead 27 Another Passage 58 Evita 25 Blood Pressure 106 Lake Elsinore 27 Braille 91 Idylewild 28 Case Management 60 .Chair Exercise 47 Counseling 60 LONG TRIPS Eldercare 6 Yosemite 31 Employment 47 Laughlin 43 Information /Rental 1099 Legal Assistance 12 Life On Your Own 24 Medicare Assistance 1 MEETINGS Shared Housing 50 Telephone Reassurance 455 Board of Directors 18 • Visual Screening 6 Executive Committee 12 Long Range Planning 6 VOLUNTEER HOURS 2714 Fund - raising 9 Newsletter Collating 20 VAN TRANSPORTATION General Membership 110 Care -A -Van 522 Shuttle 402 NUTRITIOUS LUNCHES 1872 SPECIAL EVENTS Sunday Movies 50 Pancake Breakfast 284 Rummage Sale 153 • • Date: October 24, 1994 To: P, B & R Commission Subj: Illegal City Tree Removals From: Laura Stitt Sheedy Contract Attorney City Attorney's Office Item 6 The following is a list of tree removal cases being handled by this office, and the status of each: 2300 Port Larwick -- Small Claims filed' - Hearing is set for Nov. 17, 1994 2256 Port Durness -- Homeowner paid $1,411.73 in October, 1993. 1800 Santiago -- Owner has been billed. Trying to find out if any restitution has been paid, but Janine in Finance has been out a few days. If not, we'll file in Small Claims by next week. 725 Domingo Drive -- Alleged vandal billed. He denies responsibility. 1708 Starlight Circle -- Made demand & Will probably require collection proceedings. cc: LaDonna Kienitz David Niederhaus LSS:wb x ° o0 o ' E o 00 U 0 o N N > 64 a) A z N N O U (L) o u ° a N z 3 Q H 4 a 0 Q w m o to ro ON W rn 0 y y a a cn 3? a W•� P a o aai ,n °i aai z `~ o v 3 g p a U> 0 ^c.0 U °^� ca o rn wwx v 4; d `� ° as 44 tO cN W 3 0 bo Q as a 3 ai a ° CD o a ca > o w' a a y °o w caa oa n o ° ° ` 3 3 a c .� c y a ^b y " ° Uy ' c . a •- ° ° p N 3 ti C/) 3 rn d 0 .� o o 3 Y 3 0 > o 0 a Oi a w ° °G a n, — r. cl to . qua s c 4) > to a a o o o — Q ° a o Z ° a a a o W 40 f 1 � Q 'a � � .� O � 1 lA � i• � � fi •.u.• 1 � 0, Y l� IN co m 5 w 2 M �° ou o� X �°� � C v V °' m a y 'aai m °, Y o 3 a o c " o aa' i o c> a1 cr1 n a a • > r U° o s a b v o ti ,° o o °w as a c 0 o a Ravi m > °o o w � •e) m o° 3 " a � C/) ° ro � co ° / c ° 3O -0 QQ ° U�>�° w O al cnU v)UU� � 0 ,o P] LA Oa U U U a .N 0 0 0 UI 0 0 0 0 0 cn sy cq GA U y Ua ro N UC °a W tl; O vi ti U U N N O O O N H C O a O U V1 6N9 > a • � U N bll O m N �' O N •- 0 d 40. 40. 4 W Cd Q. C3: O q v Z V] to F] to bA m a o W y o 0 VI ti a. 0 �opacn 0 m o�: . ° °' cri awi > °~' aci °' ro w :° ° M w U• w o „ W a 0 m o 0 0 ca N U N o O bn N > Vl N 'E y W U 10 o v ca ° D 3Y� yu U0 ,o 0 �y ?i 4, N NO 0 U C .d .d . ina. °. m b a 0y 0 o Cc 0 ° b O c � o Z o ° ° U i o • m o d o a 4+ 0 0 [ 0 o o rn o +� $ ^ i o 4)i ca c`a 43i 4 r% CG ID 0 z" Y o° o o 0 a y a W v x q w 0 0 0 rn 0 0.�" y m o v "= a�i 0 d m «i ' a� m o •m i q Q c q o c 3 ❑ v a.0 N, 0 m 0 c ; 0 0 a: m ro ac >i E .° ° .� i U y v R U o m a°i Z v > 0 0 .a y c v m m °c k b c v q• a) cl o a[i m Cl) 3 >, A' c 0 cn' $ A ° cn a ° ao o °= o o O ca cl 4.) o cs a o a � N o U U >Uw OZU Uo aU a 3zU L O N U of U U U A a Y c ° CD ° ° o o ° - ° a U c�v � ° > o sv 609. m N M 00 Cq Y Cd w Cd d N k 40. N N U (� ••-. NU 60 •G '� cG y P. > `1. .N O" CA C N y to 4 C Cl G Cc CIS w 0 U c ej � cr �a 4) o P.." cla ° v a a Cl) � cc °' c o a ".Ei av�O po � pro U N U O a 'd x b 4)i O o° a'o o w o a 3 C° 9 a m Q g ,C y w? ,G q G cd q N o o r=� 64 ca' ' N (. 3 to N O a aNi w v. cC G' G4 N N G, ° o co c o o p o a ro o bp ae°i O y w •P O p •� W y •�, O rl• •� A (•n w -zt ca b0 v o 4. ° o a a o v c a d u v C4 W IL) .2 C-Q m,k ti m v o at GJ O cC o[ '+• w�A b O U N O p U L C N i +^�`+ cpi N ..0 cC � .b .a L •� T cu N P, C tU. U ° N P . . p Ps c +' U O ° y Cv °G: � a >O o ° , O • O o •�� Cn O Y y Z.0 U a;To - 4°'ZUp° C7 >A O N U � L� fo m ■ ®�2 §Q /§ ƒ \ .c � \\ @ate \/) /)\ aeA �)a #g% ©e/ \/\ G7§ 3 \J $d2 § §%% \ _ �5])/ ci !e � , . § ƒ§/ k :w@kai .\ PARKS, BEACHES AND RECREATION CONMSSION Park and Open. Space Committee • Program Statements for CIOSA Parcels Newporter North Site (Should be constructed concurrently with Newport Knoll Park improvements) This site will be developed as a natural view park'with possible access from San Joaquin Hills Road. A trail system will be constructed through John Wayne Gulch with connections to existing bike trails and Back Bay Drive. Construction of park improvements must provide and be compatible with the environmental mitigation measures. Park improvements are projected to cost approximately $200,000.00. The park should be designed in Fiscal Year, 1994'/95 and constructed in Fiscal Year 1995196 with the development of the adjacent tract. Newport Knoll (Should be constructed concurrently with Newporter North Park improvements) This site will be developed as a natural park with pedestrian trails. This site contains two archeological sites and will require mitigation measures. Park improvements are projected to cost approximately $25,000.00. The park should be designed in Fiscal Year • 1994/95 and constructed in Fiscal Year 1995/96 with the development of the adjacent tract. This site will be developed as urban open space with passive use for picnic areas, meandering parkways and appropriate landscaping to incorporate sculptures and other artistic gifts given to the City. The park will be developed by modifying the existing retention basin into a shallow lake, providing pedestrian access from the City library and construction of a parking lot off the library site. Substantial grading is required to remove the hillside behind the library. It will cost approximately $40,000.00 to complete a design for this site. 1 .. - This site will be developed as a view park and rest area for bicycle and pedestrian traffic. The grade on the site will be lowered in order to provide a view of the Upper Bay from East Coast Highway. An amendment to the Recreation and Open Space Element is required. The design costs are estimated to be approximately $25,000.00. • Freeway Reservation (North Area) This site will be developed as a linear park with an entry landscaped green belt into the City. This site requires an amendment to the Recreation and Open Space Element. The design costs are estimated, to be approximately $25,000.00. a .\ I* 1 G ",aqq-;9a ;.�V V40 1 i 3 �m d S VJ 9/ . y .-o b �a 0 �ro ko o� a Ana ro M um A U 0 • COMMUNITY SERVICES DEPARTMENT DATE: October 25, 1994 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz SUBJECT: Lincoln Athletic Center The City Manager has requested that the Parks, Beaches and Recreation. Commission address the attached letter at their November meeting and respond. /a Item 10 0 10 Crest Circle Corona Del Mar, CA 92625 October 04, 1994 Attn: City Manager Kevin Murphy City Hall of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Dear Kevin: As an introduction, my wife and I have resided at Canyon Crest Estates since 1982. Canyon Crest is a Townhome Community of 40 plus units located on Pacific View, across from the Lincoln Athletic Center. Personally, I have been a resident of Newport Beach since 1972. We are writing to solicit your help in exercising some control over the schedule of activities at the Lincoln Athletic Center. It appears that events are often scheduled there with a disregard for the surrounding community. Over the last years, activities have grown to the point where there are scheduled events 14 hours • a day, six or seven days every week. The noise, traffic and evening field lights that accompany these events have reached the point where they prevent enjoyment of our home and must have definitely had a negative effect on its market value. As a point of information, none of these things were in effect when we first moved here. As an example, the field lights remain on until after 10:OOPM', often with no one on the field in the late part of the evening, a terrible waste of energy. Since these lights shine directly into my living room and master bedroom, forget it if you want to go to sleep early. The AYSO Soccer games begin at 8:00 AN) on Saturday morning and continue all day with no letup. Further, the Kiddie Soccer games are played directly across from our home, to the accompaniment of many yelling and screaming parents. We propose that controls as outlined below be implemented and enforced: 1. Field lights would be restricted to Tuesday'thru Thursday with lights out at 8:00 PM. Further, the lights should be adjusted so that they do not shine outside of the field. 2. Saturday sporting events would be allowed from 10:00 AM to 5:00 PM. 3 Saturday sporting events would be played only on the three existing fields, not on makeship fields adjacent to Pacific View. The noise'from the primary fields is loud enough without moving any closer to residents. 4 Noisemaking instruments, such as loudspeakers and whistles would be prohibited / from use at all Lincoln events. •�]� 5. No events would be scheduled for Sunday. We believe that the implementation of these controls on the Lincoln facilities is realistic and attainable They would return some semblance of livability'to the Canyon Crest Community 0 0 2 I will call you next week to discuss how you might suggest that we proceed and what aid that you can provide in having these proposals implemented. Alternately, please call us at your earliest convenience. Sinc rely, S Robert and Karen Kopicki Home (Evenings) 644 -7408 Office (9AM - 5PM) 975 -8508 Community Services Department DATE: November 1, 1994 TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendent RE: Lincoln Lights and Activities Reduction Request Recommendation To verify the appropriateness of the current level of play at the Lincoln Athletic Center while continuing to monitor the lighted field use and permitted play. Background The Lincoln Athletic Center under went refurbishment for six months in 1989 culminating in the facility utilized today. The facility includes two baseball/softball lighted diamonds, two tee ball fields, three full sized soccer fields (two of which are lighted) and two mini fields and improvements to the gymnasium. Following the relighting of the field lights, which had been dark during the construction period of six months, staff, commissioners and residents worked together to improve the negative effects of the revitalized lights. The lights were re -aimed and shielded. Hours of use were cut back. New timing clocks were purchased to better control the light use. Each field was individually lighted so that if only one field is in use, the whole facility is not lit up. Additionally, another timing mechanism was located outside the main electrical box which may be controlled directly, by the field user. It may be both turned off and on. Both fields lights are on a master override system which automatically shuts down at the designated hour. The current schedule is attached. This of course does not include the school schedule. As you are aware, Lincoln School is a functioning elementary • school on the fields prior to 3 p.m. Monday thru Friday. Soccer Season has just begun. They are practicing or playing games six days each week on the 3 • three fields and six days on the two mini fields. The city's adult softball program utilizes field one ( the field closest to San Joaquin Hills Road) Monday through Thursday evenings until 10 p.m. Field two's'lights are utilized by the Orange Coast United Soccer Club Monday through Thursday up to 10 P.M. No lights are utilized Friday, Saturday and Sunday evenings as a concession to the residents to ease the lighting use concerns. Specifically, in response to Mr. and Mrs. Kopicki's proposed controls: 1. Field lights are currently scheduled Monday through Thursday Evenings. The lights are out by 10:15 p.m. on Field 1 or sooner on Field 2. 2. Saturday play begins at 8 a.m. and concludes between 2 p.m. and dusk. Currently, teams are not allowed to begin play until 8 a.m. 3. The two fields referred to as make shift fields are designated as mini fields for the very youngest players. During the baseball season these are the tee • ball fields. 4. Amplified sound is used rarely during the Little League season and only with the Community Services Department approval. Whistles are utilized be the soccer coaches and referees and are essential to controlling a game situation. A suitable substitute for a whistle has yet to be developed. 5. No events are scheduled for Sundays on an ongoing basis. Traditionally, there are two dates in November in which AYSO will utilize the fields on Sundays for playoff games. The same holds true for Little League playoffs. 0 • City of Newport Beach Athletic Field Use Schedule September 6 - December 16, 1994 FIELD SUN MON TUE WED THU FRI SAT LINCOLN 41 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 3 -5:45p 3 -5:45p 3 -5:45p 3 -5:45p 3 -7p 8a -2p CNB OCU CNB OCU 6 -10p 6 -7:30p 6 -10p 6 -7:30p CNB CNB 7:30 -10p 7:30 -10p LINCOLN #2 AYSO 57 AYSO 57 AYSO 57 AYSO '57 AYSO 57 AYSO'57 3 -7p 3 -7p 3 -7p 3 -7p 3 -7p 8a -2p OCU OCU OCU OCU 7 -10p 7 -10p 7 -10p 7 -10p LINCOLN 03 OCU OCU OCU OCU AYSO 57 AYSO 57 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 8a -dusk LINCOLN #4 &5 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 3 -6p 3 -6p 3' =6p 3 -6p 3 -6p 8a -4p LEGEND: AYSO 57 AMERICAN YOUTH SOCCER ORGANIZATION, REGION 57 (EAST) CNB CITY OF NEWPORT BEACH SOFTBALL PROGRAM OCU ORANGE COAST UNITED SOCCER CLUB (EAST & WEST) 0 2q 0 0 �J� City of Newport Beach Community Services Department LINCOLN FIELD Pacific View Drive Field Field 5 4 Field 2 - Field 1 Gymnasium Field 3 San Joaquin Hills Road i Field 1 Gymnasium Field 3 San Joaquin Hills Road 0 0 City of Newport Beach Community Services Department LINCOLN FIELD LIGHT CONTROLS The field lights at this facility are on a computer system that activates the circuit, but the lights must be manually turned on and off with the knobs shown below. The timers run for around four hours. Turn them all the way on when you arrive, and again if you need them longer than four hours. It takes at least 15 minutes for the lights to come on again if they go off and are turned back on. It is imperative that you turn the lights off when you leave. The lights are expensive to operate, and the community is very sensitive to the cost and obtrusiveness of the lights, especially when they are on and no one is there. AREA DIAGRAM Light Control Switches • Edison Company Electrical Box Field Field 5 4 Field 2 Field 1 San Joaquin Hills Road LIGHT CONTROL SWITCH BOX Gymnasium Field 3 The light control box is attached to the side of the Edison Company's electrical box behind the backstop of Field 1. The inside of the box has two knobs, one for each of the two lit fields. • q0 Field 1 Field 2 3 0 3 0' 2 1 2 1 For more information or questions, phone Community Services at 644 -3151. My name is Carol Fallon and I live in the Bayport Apartment complex directly next to Lincoln Field on San Joaquin Hills Road in Corona del Mar. I have lived at Bayport for seven years and in my current apartment for the past three years. My current apartment is situated directly next to Lincoln Field, approximately 20 feet behind the fence. When I moved to this apartment and for the year following, Lincoln Field created no major problems. In fact, Coastline Adult School .was there, and generally it was then the remodeling began as well as re- landscaping of quiet. But of the school • the field. It was only after the landscaping was completed that I noticed more athletic events were being held there, and that Coastline was no longer there and the elementary school had opened. The field lights then went off at a more reasonable time. There were more Little League baseball games being played and some adult • softball games in the evening. But the last two years has seen more adult softball games and even more soccer games - both leagues for kids as well as adult children. The lights have been left on, at times, until almost 11:00 p.m., even though when questioning the Parks & Recreation Dept., they advised • the lights were programmed to go off at 9:45 p.m. last year, they now are programmed to go off at 10 :15 P.M. this year. These are lights that are so bright that unless the apartments are equipped with darkening drapes, shutters or heavy blinds, it can look like daytime at 10:00 at night in the bedrooms - which, by the way, face Lincoln Field. 0 Briefly, I would like to mention some of the problems the residents experience that occur because of the activities held at Lincoln Field. Then after the problems, I will offer some suggestions for solutions: u • • First, the lights being left on after 10:00 p.m. • After ten is really being inconsiderate to residents. • Often times the lights are left on after players leave the field. Even after the lights go off, players linger on the field and make noise, so an earlier time to shut them off would be preferable. • Members of teams parking their cars in the Bayport Resident parking lot. • 'No spots left for Bayport residents or visitors. • Parking in the school lot must be just too far for them to walk. • Some of these vehicles are "4x4's" , trucks, etc., that, evidently the owners think will be better protected if they are parked closer to the field where they can see them. • Sometimes these cars take up two spaces or in the. -case of long -bed trucks, stick out into the driving lanes. 0 0 • When asked to move their cars, these players are rude, crude and verbally offensive, often times- threatening residents. • Parents of children parking their cars in the Bayport resident parking lot to drop them off or pick them up. • At times, double parking behind Bayport cars, or blocking the entrance driveway from San Joaquin Hills Rd., leaving only one lane for cars coming and going. • • • Children as well as the "adult children" climbing over the fence into the Bayport parking area either to retrieve their balls or to just take a shortcut to their parked cars. • There are gates off San Joaquin Hills and Pacific View. • Adults changing their clothes into their "team" uniforms in the Bayport Parking area. • Adults eating and drinking, before and after their games, lingering and talking in groups, in the Bayport parking area -- and then, peeling out of the parking area as if it were a drag strip, leaving behind their trash which they have inconsiderately thrown on the ground. All of this between the hours of 9 :00 p.m. and 11:00 p.m. • Residents being "'told off ", called names and threatened by these adult players when they 0 are asked to park elsewhere or just leave. • There are many older lady residents who are afraid to go out of their apartments at night let alone encounter or face up to these rude, inconsiderate players. 0 • • • • Putting soccer goal cages near the fences, near the apartments so that when the balls are kicked and miss the goals, they can soar over the fence either hitting cars or apartments. • Here are two balls, one of which hit my window, at 10:00 at night waking me, and luckily dial not break the window. I could have brought another ball, but a 16 -year old kid climbed over the fence, was nice enough to apologize so I returned it to him • • • Putting refreshment stands, equipment bins and other noise - making attractions near the apartment complex. • After working with the P &R Dept. and the Newport , Beach Little League, the refreshment trailer and equipment bin were moved. This took three months. Now there are practice pitching mounds near the fence, and the constant slapping of balls, so close to the apartment windows, creates a constant noise. • During Saturday games, some of the "extra" kids get bored and their parents or coaches let them wander into the Bayport parking lot, skate- boarding, biking, or just walking through the complex in noisy groups on their way to Gelsons. Some have lingered in the wash rooms, near the pool and even • climbed over the fence to the pool area. • Often times, many kids decide to practice their kicking by kicking balls into the fence or practice their pitching by throwing balls into the fence. • • • or just two kids throwing balls to one another right behind the fence creating noise to the nearby bedroom windows. The continuous noise is like the Chinese torture test for those immediately on the other side of the fence trying to sleep. • • On Saturdays players start practicing before 5:00 a.m.. • All week long I put up with evening noise and lights and when Saturday comes, they are there anywhere from 6:30 a.m. to 7 :00 a.m. yelling and screaming. The coaches being worse than the kids. • During the summer, windows cannot be left open because of the noise. • I have suggested the P &R Dept. putting signs directly on the fence, on the field side, every • ten feet or so telling players not to play up against the fence, not to climb over the fence, not to kick or throw balls into the fence, not to throw things over the fence and not to make excessive noise near the fence. • • When the P &R Dept. makes the agreements with leagues or teams who want to play at Lincoln Field, they should make it clear to them and make them sign and stipulate to rules they must follow when playing there. • Having the P &R Dept. making it clear when the lights will go • off (Preferably no later than 10:00 and even earlier) and no exceptions, i.e., no one turning them back on after they have gone off. • Telling these players_ they CANNOT park in the Bayport parking areas, and having such 0 cars, that are illegally parked in the Bayport parking area by these players, towed away. (possibly calling the police on every occasion) • Not allowing any drinking of alcohol on or near the Lincoln Field, including the Bayport parking area. • • When setting up goals or each particular soccer field, making sure the goals are not directly in the path of the Bayport apartments, especially the window areas, and keeping the playing field far enough away from the apartments. • 0 • Supervision, day and night, by either a P &R official or designated coach to make sure the rules are enforced. • Use normal guidelines for noise i.e., between hours of 10:00 p.m. and 8 :00 a.m. Not allowing players to begin practice before 8:00 a.m. The police dept. accepts calls for noise problems anytime. • The P &R Department putting up a higher fence, or better yet a wall, between the apartment complex and Lincoln Field. Players and coaches do not look beyond the boundaries of the fence. They don't care that people actually live on the other side of the fence. Even if the police are called, they don't get there until after the players have left. As far as I am concerned, the P &R Dept. as well as Bayport management don't care. They don't live there and after all, we need these parks for the kids. Right? I have been made to feel that I am horrible for even suggesting, anything that Czy might result in activities at Lincoln Field being curtailed. We'd rather have these kids playing games than on the streets, stealing. So let's have a few residents, who by the way, are paying outrageously high rents, suffer. Would any of you or do you think any of the players or coaches would like groups of people in their front yards making all this noise and being inconsiderate and rude day and night? I think not. I am not against anyone using the field, but I feel everyone concerned with the P &R department as well as members of • all these teams that use the field should show consideration, but they don't and this is the problem. • I have with me the signatures of several other residents of Bayport, unable to attend tonight, who support a conscientious management program for Lincoln Field. TO: COUNCIL MEMBERS AND NEWPORT BEACH PARRS & RECREATION DEPT. • DATE: November 1, 1994 n U I am a resident of the Bayport Apartments located on San Joaquin Hills Road next to the Lincoln Athletic Field. I am in favor of the Newport Beach Parks & Recreation Department doing what is necessary to ensure that more control is exercised in containing the excess noise and trespassing, imposed on the residents of Bayport Apartments by the users of the athletic field during their sporting events. This also includes a reasonable time when the field lights should be turned off, i.e., no later than 10:00 p.m., Monday through Thursday, remaining off during Friday through Sunday. 0 - 1 - 1994 ATTENTION: BAYPORT RESIDENTS It has been brought to our attention that there will be a City Council meeting held on Tuesday evening, November 1, 1994, at 7:00 p.m. to discuss the Lincoln School playing field. Anyone with concerns over lighting, noise or any other item is encouraged to attend to voice their opinion. The address is 3300 Newport Boulevard (cross street 32nd Street). You will want to be at the Council Chambers at 7:00 p.m. • For more information on this meeting, you can contact Dave at Newport Beach Recreation, 644 -3151. Anyone who has a concern and is unable to attend should contact our office at 644 -5555. Thank you! THE BAYWOOD OFFICE B'aywood Apartment Homes One Baywood Drive Newport Beach, CA 92660 (714) 644 -5555 'r � ✓ ��N s 0 eqq O DED �96� • LJ !�1141 AMERICAN YOUTH SOCCER ORGANIZATION a nonprofit corporation dedicated to youth soccer eveguolne FIQU6'® October 30, 1994 Phil Glasgow, Chairperson Parks, Beach and Recreation Commission Community Services City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92659 -1768 RE: LINCOLN ATHLETIC CENTER AND OTHER ACTIVE PARIS Dear Chairperson Glasgow: American Youth Soccer Organization (AYSO) is now celebrating its thirtieth year and it has been a major youth activity in our Community for nineteen years providing soccer where "Everyone Plays." This year we have grown fifteen percent where 1,356 players registered to play for 114 teams commencing at age 41/2 through 14 year olds in six divisions. We are supported by 750 plus volunteers and sponsors with many not having children in this 100 percent Community volunteer program. In our Community AYSO is only active three months at Lincoln Athletic Center, starting Labor Day through our Championship Day on December 4th. Our regular AYSO program can commence on August 1 and with our all-star teams finishing their season at the end of February with their post season Area Q play. The Lincoln Athletic Center is a major active facility used by our Community to promote positive youth activities. This facility is now home to second generation players, their parents and grand parents. This is a public facility for all members of our Community to enjoy free from the environmental hazards many communities face because they lack sports and cultural facilities in their neighborhoods. Our youth, through a great volunteer force, are being taught how to be adults through fair play, commitment and responsibility. The biggest problem I see facing this Community is lack of additional active facilities to meet the demand as our neighborhoods continue to grow. This growth is.not only created by new homes but by existing neighborhoods changing household formations as "empty nesters," house holds with growth children not living at family residence, move and their homes are then occupied by new families. We have experienced a huge growth in our lower divisions, ages 41/2 to 8 year olds, especially with girls entering into active sports for the first time with only a limited number of players from Newport Coast with their 30 players or 2.2 percent of Region 57's total program. Region 57 P.O. Box 10238 • Newport Beach, California 92658 Telephone (714) 640 -2539 f The older our youth become the more options they have to participate in athletics in our Community. • As a parent that is actively envolved in more than one youth activity over years, I'm seeing our children growing and now competing at Corona del Mar High School proudly representing our Community throughout the County and State with pride. A great deal of what they have learned about life was learned at Lincoln Athletic Center and similar active parks and schools spread through out our Community. I feel we need to explore and expand upon the interest of our youth and provide facilities for their future as well as for our active adults. As a Regional Commissioner, their is not a day, where I am ask if adult soccer leagues exist in our Community. This year we have approximately 40 coaches who have played AYSO with ten of those from Region 57 returning and now coaching even though they may not be married or have children in the program. Soccer is one of the fastest growing sports in this Country and one sport a person can play for years if their is an organized program. I would anticipate their will be as much interest to form adult leagues for the fall and winter as their is for softball in the spring and summer. As far as Region 57's program is concerned, we are growing and Lincoln Athletic Center is providing game fields for Girls' Divisions 7, 4 +, 3 and 2 and Boys' Divisions 7 and 5 with approximately 495 players using the facility on a given Saturday starting the first Saturday after Labor Day, the month of October and through the second Saturday in November. Saturday, November 12th will end play for 250 boys and girls playing Division 7, our youngest division playing at Lincoln. We will be starting our Region 57's Playoffs on Sunday, November 13th with our Closing Day and Championship Sunday scheduled for December 4th with no games scheduled over the Thanksgiving • holiday weekend. We will also be more considerate of our neighbors in coming seasons by scheduling games commencing at 8:30 A.M. where players will start arriving at 8:00 A.M. for their scheduled games at all our venues. REGION 57 does not use any of the City's facilities past 7:00 P.M. and uses the lighted fields at Lincoln only on a limited bases after 6:00 P.M. with more use anticipated for the next three weeks because of daylight savings. After this time it is our understanding that Lincoln will be used sparingly due to annual field renovations. We appreciate and thank the City of Newport Beach for your support of our youth and hope this youth support grows as our needs grow and expand for all youth activities. Region 57 wants to be good neighbors, because many of our neighbors are our playersand volunteers. Sincerely, A.Y.S O. - REGION 57 W 'am T. Hossfeld Regional Commissioner • cc: Parks, Beaches and Recreation Commission and Staff Kevin Murphy, City Manager • Agenda Item No. 1 11 November 1, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Request for Replacement of Palm Trees Recommendation To approve the request in part from the Lido Sands Community Association to change the designated palm tree planting scheme. Specifically, to approve the change of palm tree species from Windmill Palm (Trachycarpus fortunei) to Queen Palm (Arecastrum romanoffianum) at the southwest corner of Balboa Blvd. and West Pacific Coast Highway. The palm tree replacement would only occur if and when the existing Windmill Palms die and funds are available for replacement (see attachment). Discussion • The Windmill Palms along the PCH corridor, especially those on the west and east ends of the City have been a landscaping care challenge. Staff has during the course of the last eight months been introducing new fertilizer to these palms. The response and rejuvenation has been very favorable except at this corner. The Queen Palms that are within the Lido Sands Community Association have done very well and if planted at the corner would compliment the private area planting. • 4, The palms located along the wall in a westerly direction toward PCH need to be monitored long to see the results of the fertilization program. Staff recommends the postponement of any change to this planting until a reevaluation is made. Very respectfully, David E. Niederhaus Attachment r 0 .,& cSL L SEP ; -f715L56 7675 - " -- -- P. 0 Box1373, NewportBeach, California 92663 September 17,'1994 Marcelino Lomeli CITY OF NEWPORT BEACH Parks and Tree Service 3300 N. Newport Blvd. Newport Beach, CA 92659 -1768 Subject: Replacement of Palm Trees Dear Mr. Lomeli: Per our conversation on Monday, August 8, 1994, 1 am contacting you on behalf of Mike Kranzley, President, Lido Sands Community Association. The Lido Sands Community Association would like to request that the existing Windmill Palms adjacent to the Sound • Barrier'Wall at Pacific Coast Highway and Balboa Blvd. be replaced with Queen Palms. As you know, the mortality rate of the Windmill Palms has been severe and costly to the City. On the other hand, the Queen Palms inside the community of Lido Sands, adjacent to the Sound Barrier Wall are thriving. In fact, as of this date, not one palm has failed to survive. If the City will replace the Windmill Palms at PCH and Balboa Blvd., Lido Sands will replace their two Windmill Palms adjacent to the Sound Barrier Wall on Balboa Blvd. with four Queen Palms. This will -be cost effective for all concerned and greatly enhance the corner due to the umbrella effect. We would also,like to suggest that the Windmill Palms adjacent to the Sound Barrier on Pacific Coast Highway be replaced with Mediterranean Fan Palms. This would also be cost effective in the long run, and at the same time be aesthetically pleasing due to the, umbrella, effect of the Queen Palms inside Lido Sands. Please contact me at your earliest convenience at (714) 631 -1038, orMike Kranzley at (714 642 -5489. Sincerely Larry Schmitz •Lido Sands Community Resident "L — •x Agenda Item No._]_ . November 1, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: FY 95 -96 Capital Improvement Projects The following Capital Improvement Projects are being submitted for your review, rating, and comments. I have attached a copy of the FY 94 -95 submittal of Parks related projects (Fund 030) that was sent to the Public Works Department for consideration on December 31, 1993. LAtimately five of the projects were approved by the City Council although some were scaled down in cost. The costs below are preliminary estimates and will be finalized along with specific details for your December meeting. The projects are in order of priority by staff. • Park Facility Improvement Fund $60,000 Bonita Creek Park Irrigation Improvements ( Phase I) 50,000 Newport Blvd. Irrigation Improvements 314,600 Backflow Replacement & Prevention Program 10,000 Street Tree Reforestation 50,000 Eastbluff Park Walkway Improvements 72,600 Galaxy Park Walkway Improvements 35,000 McFadden Interchange Redevelopment 151,800 Backflow Vandalproof Covers 11,000 San Joaquin Median Improvements 165,000 Marine Avenue Tree Wells 82.500 Very respectfully, David E. Niederhaus Attachment • �-i) Total $1,002,500 • December 29, 1993 TO: Public Works Director FROM: General Services Director SUBJECT: Capital Improvement Projects In accordance with your memo, the attached FY 94 -95 Capital Improvement Projects are submitted. The following list provides an overall summary: Fund 010 (General Fund) -Category/Rank m n Sidewalk, Curb, & Gutter Replacement Street, Alley, & Bikeway Resurfacing A 1 A $ 260,000 Underground Storage Tank Improvements 1 A 1 $140,000 $ 18,000 City Hall Improvements B 2 $ 74,215 Corporation Yard Improvements B 2 $ 58,500 EMS Barcode Upgrade Automated Fuel System C 2 $ 10,155 C 2 J..75,900 • Total $ 636,770 Fund 0 (PB &R Fund) Com Lookout Point Stairway Replacement A 1 $ 9,350 Marine Avenue Tree Well Grates A 1 $ 82,500 Park Facility Improvement Fund A 1&3 $ 55,000 Backflow Prevention Program A 1 &4 $ 22,000 Street Tree Reforestation (Phase I) A 2 $ 52,250 Bonita Creek Park Improvements A 3 $ 48,180 Traffic Median Mower Access Ramps B 1 $ 13,750 Newport Boulevard Irrigation Improvements B 1 $ 314,600 Lido Village Landscape Improvements B 2 $ 28,600 San Joaquin Median Improvements jam to MacAthr B 2 $165,000 McFadden Interchange Redevelopment B 3 $151,800 Backflow Vandalproof Covers (Phase I) C 3 $ 11,000 Eastbluff Park Walkway Replacement D 1 72,600 Total $1,026,630 G Grand Total $1,663,400 David E. Niederhaus DEN /pp •Attachmen s • Agenda Item No. 13 November 1, 1994 To: Parks, .Beaches, & Recreation Commission From: General Services Director Subject: Palm Tree Donation Recommendation To delay the acceptance of eight large Mexican Fan Palms (Washingtonia robusta) from Mr. Tom Berean (letter attached) until staff can receive further information and comments from the public, specifically those from the Central Newport Beach Community Association and residents along Oceanfront Ave. between 15th and 16th Streets. Discussion Staff was contacted by Mr. Tom Berean regarding the donation to the City of • eight mature Mexican Fan Palms. Mr. Berean requested that the palm trees be planted in a similar planting scheme to those trees along, the boardwalk, west of 15th St. The donor is willing to pay for all the expenses of moving the trees from a planter at his residence at 1600 West Oceanfront to a planting area between 15th and 17th Streets. Staff is requesting an approval in concept to further investigate the potential impacts of this donation with the public. A report will be finalized for the December 6,1994 Commission meeting. Very respectfully, David E. Niederhaus Attachment 1 r1 U /i7t-. /narce L /06 "Q//- /9ahk 44 , Tree Z ,4;Le i h lk ,,14, -E Ge."tu,1 4 er ,/ e5 42qp arfwLe- � 33 00 ✓YewPc3r-E 43Gvd,. 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