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HomeMy WebLinkAbout11/01/1994 - PB&R CommissionCITY OF NEWPORT BERCH Item II Parks, Beaches & Recreation Commi ss ion 3 d d 6 November 1, 1994 ohda oX Citv Counoil Ch RmhPrc 7 n_m_ TAnlr'v Staff Present: LaDonnaKienitz, Community Services Director David E. Niederhaus, General Services Director Nancy Beard, Recreation Superintendent Marcelino Lomeli, Park and Tree Maintenance Superintendent Dottie.Flohr, Secretary I. ORDER AND ROLL CALL The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Compton, Demmer, Glasgow, Grant, Hart, Schonlau and Vandervort were present. l II. APPROVAL OF MINUTES Meeting of October 4, 1994 Motion x Commissioner Schonlau motioned the minutes be approved Ayes x x x x x x x as presented. Unanimous. III. PUBLIC COMMENTS Public Comments was addressed following Item IV. Scott Mosier, 2414 23rd Street, addressed the Commission. Mr. Mosier requested that as part of his Eagle Scout project he be allowed to remove Christmas Trees after the holidays. Donations for his efforts would be used to buy seedlings to plant throughout the City. Mr. Mosier will be directing a team that will volunteer about 100 hours. Director Niederhaus stated his Department will work with Mr. Mosier on his project and help him find suitable locations for the seedlings. W. CONTINUED BUSINESS Rem #1 - Coconut Palms at "G" Street Planter I 3 Commissioner Schonlau reported the Balboa Peninsula Point Association unanimously supports the proposal to plant four Coconut Palms in the median at Balboa CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission November 1, 1994 a 3 d d 6 o Page 2 6 oX Citv Council Chambers 7 p.m. INDEX Motion Ayes Motion Ayes x x x x x x x x x x x x x x x x Boulevard and "G" Street so as not to adversely impact visibility at the intersection. Director Niederhaus added that the proposal is supported by staff and the Traffic Engineer as an inexpensive solution to enhancing the Peninsula, Commissioner Schonlau moved the four Coconut Palms be planted as recommended. Unanimous. V. CONSENT CALENDAR The following items were approved except for those removed. Item #3 - Status Report of Maintenance Safety Reports Approve report on status of items on Safety Reports. 1 Item #5 - Recreation and Senior Services Approve report of activities during - October. ITEMS REMOVED FROM CONSENT CALENDAR Item #2 - Correspondence Commissioner Vandervort reported she attended a meeting along with a representative from the Library Board of Trustees and the Arts Commission to discuss the new quarterly publication, the Newport Navigator. Although it is an excellent publication, she urged that the recreation classes which result in the most revenue should be placed first in the format. 'She urged the Commission to take a strong stand on this matter. Following discussion, the Commission determined that due to economic need, the Commission requests revenue producing opportunities for all divisions be placed in the front of the publication. Item 44 - Park and Street Tree Division Director Niederhaus reported that the Conservancy Tree Grant for Cliff Drive Park was not approved. The I� Department has been working with Dr. Jan Vandersloot on the Cliff Drive Park project and appreciates his efforts. 1 1 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission p c y s November 1, 1994 Page 3 �° °4 Cit Council Chambers 7 p.m. 13 INDEX Dr. Jan Vandersloot, 2221 16th Street, addressed the Commission and' explained the reasons for waiting to plant the slope. The Newport Beach Conservancy will be donating $2,500 towards the project and he requested help from the City to purchase trees in order that the plants and . trees can be planted simultaneously. Director Niederhaus advised that $500 -$1000 of capital improvement funds will be committed to the project to purchase trees and mulch. Chair Glasgow voiced his concern over the pathways at San Miguel Park and Buffalo Hills in regard to ADA requirements. Nancy Beard explained that the Buffalo Hills pathway was not installed and that those at San Miguel are within a safe distance of the soccer fields. Commissioner Grant recommended that any additional ADA park improvements first be reviewed by this Commission. Director Niederhaus stated that there are monthly meetings during which all Public Works projects are reviewed and he will notify Director Kienitz when they take place. He further noted he would convey the Commission's concerns regarding the management of the ADA contractor. VI. DISCUSSION ITEMS Item #6 - Illegal City Tree Removals Commissioner Grant reported there is a need to determine if there is a way to make a homeowner legally responsible for the tree(s) in front of his /her house. Current policy is minimal enforcement. Director Niederhaus reviewed the report submitted and provided Chapter 13.08, Planting, from the City's Municipal Code Book. The Code provides for parkway trees to be planted whenever new residences are constructed or remodeled by over 50 %. He stated it is difficult for the City Attorney's office to process claims due to budget constraints and lack of manpower. Upon Commissioner Demmer's suggestion, the Commission formed a subcommittee consisting of Director Niederhaus and Commissioners Demmer and Grant to meet with the City Attorney on illegal tred removals. CITY OF NEWPORT BEACH Parks, Beaches & G Ji6P 3�N dy dhl f`Oh nL Motion Motion Ayes Recreation November 1, 1994 Page 4 Commission Citv Council Chambers 7 n.m INDEX EnTOMMEEMM Item 97 - L.A. County Park and Recreation Conference: Recreation As A Business Postponed to the December 6, 1994 meeting at the request of Commissioner Vandervort. Item #8 - Facility Use Policy Director Kienitz reported the revised policy will be transmitted to the Commission when it is completed. Item #9 - Report from Park and Open Space Committee Commissioner Compton, Chair of the Park and Open Space Committee, passed out and reviewed the committee's recommendations on the CIOSA parcels. He also presented and explained the two revised plans for the development of the active park portion of the Castaways site. Commissioner Grant stated it is important that a full disclosure be made by The Irvine Company that this site will be an active park. X Commissioner Compton motioned to accept Plan A as written. x Commissioner Grant made a substitute motion to adopt Plan A with the following modifications: Review possibility of putting a play area/tot lot within the tail of the plan; examine the possibility, subject to the committee's review and approval, of extending the parking lot towards what is now indicated as the play area; that,parking spaces be taken off the other end of the parking lot and a half basketball court, if it fits, be placed by Dover Drive farthest X x x x x x x from the homes. Unanimous. The Commission also determined that parking across from Park Newport be addressed in the program statement for the Newporter North site. Item #10 - Lincoln Athletic Center Chair Glasgow opened the meeting to public testimony. Bob Kopicki, 10 Crest Circle, addressed the Commission and reviewed his letter submitted requesting relief from the activities, noise and lights at the Lincoln Athletic Center. INDEX EnTOMMEEMM CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission 0 0 e, c v ss 7 November 1, 1994 6�0'�0�^ dso�d�� (�Oo ^. City fnPn9 1 rhamhorc 7 r rnmry Activity at 7:00 A.M. is too early and lights are often on after 10:00 P.M. that shine into his home. He personally turned off the lights Friday evening when they were not in use. He also suggested noise blockage adjacent to Pacific View which is in the direction of the prevailing winds. Carol Fallon, 2672 San Joaquin Hills'Road, addressed the Commission and presented a petition signed by 11 residents of the Bayport Apartments in support of more control over excess noise, trespassing and lighting. She stated the lights are often on after 10:15 P.M. and she feels 9:00 -9:30 P.M. is a more reasonable hour. In addition,, practice sometimes starts at 6:30 A.M. Karen Kopicki, 10 Crest'Circle, addressed the Commission and requested the activities start later in the morning and end earlier inthe evening. She stated more neighbors would have been present had they known about tonight's meeting. Terry Coville, 2481 -A Irvine Avenue, addressed the Commission on behalf of Orange County United Soccer Club which utilizes the fields. Mr. Coville explained their program and stated their coaches are all informed of the rules. He agreed access to the timer is too easy and that unauthorized people use the fields. He asked that any complaints concerning their program be directed to him. Li response to a question from Commissioner Grant, Mr. Coville stated their group would help contribute towards a better timing device. Pat Beek, 528 S. Bay Front, addressed the Commission. Ms. Beek stated she is President of Newport Beach East Little League and explained their program which starts the end of February. They supply trash receptacles and instruct their managers on the use of the lighting system. The area closest to Pacific View is used by the younger children whose parents are more energetic and vocal. They hold a mini parade by special event permit on opening day, March 11, and use no whistles except on closing day. Russ Hardt, 1943 Port Albans, addressed the Commission on behalf of AYSO. Mr. Hardt explained their schedule, noting that players arrive at 7:30 A.M. for 8:00 A.M. games. He pointed out their participation has increased to 1,350 and field space is at a premium. CITY OF ' NEWPORT BEACH f� Parks, Beaches & Recreation Commission G November 1, 1994 Page 6 a o �fl d�C t` o o i v o P �o co ti s %mo 9 °a x Citv Council Chambers 7 n.m. TNflFX There being no further public testimony, Chair Glasgow closed the meeting to public hearing. Director Niederhaus commented that his staff have also complained about the trash problem after athletic events at this site. Motion x Chair Glasgow motioned that the light problem be corrected with all user groups contributing to a new lighting control system; that letters be written to user groups addressing the trash problems and, if needed, proper signage be implemented; and that the feasibility of a tree Ayes X X x x x X X scape be researched to address sound and light barriers. Unanimous. The Commission determined that although policy states the use of fields is from 8:00 A.M. to 10:00 P.M., groups be encouraged to start activities at 8:15 A.M. and schedule completion of events at 9:00 P.M. Item #11 - Request for Replacement of Palm Trees Marcy Lomeli reported that Larry Schmitz of the Lido Sands Community Association contacted the Department requesting the existing Windmill Palms adjacent to the I Sound Barrier Wall at PCH and Balboa Boulevard be replaced with Queen Palms. Soil conditions cause the Windmill Palms to deteriorate more than they would affect the Queen Palms. Larry Schmitz, 4901 Lido Sands Drive, addressed the Commission and stated their second request, which would be at no cost to the City, involves the area the Association maintains outside the Sound Barrier Wall adjacent to the sidewalk. Request is made for the City to remove the two Windmill Palms and exchange them for two Queen Palms. The Association will then purchase two more Queen Palms to create an umbrella effect over the whole area. Motion X Commissioner Grant motioned to approve the concepts as presented. The General Services Director and the applicant Ayes x x x x x x x will work out the details. Unanimous. 1 Item 912 - FY 1995 -96 Capital Improvement Projects Director Niederhaus suggested the Commission's facility inspections occur in October before capital improvement projects are formulated and prioritized. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission November 1, 1994 Page 7 Citv Council Chamhers: 7 n_m_ Tnmpv Director Niederhaus reviewed the General Services Department preliminary capital improvement project list and asked the Commissioners to call him directly with any recommendations before the Commission's December 6 meeting, at which time descriptions an& cost breakdowns will be provided'. Director Niederhaus reported that one addition to the list will be relandscaping of the Irvine Boulevard median. The Community Services Department will also transmit their list to the Commissioners prior to the December meeting for input. Item #13 - Palm Tree Donation Marcy Lomeli reported that Mr. Tom Berean, 1600 West Oceanfront, has offered to donate eight Mexican Fan Palms to the City. He•proposes to relocate them at his expense along the beach in a westerly direction between 15th and 16th Streets. Staff recommends approval of the concept but to delay action until the December meeting, by which time staff will have received input from the residents. Tom Hyans, 217 19th Street, addressed the Commission as President of the Central Newport Beach Community Association. Mr. Hyans stated that although there will not be 100% approval, the general consensus is in favor of the relocation. VII. FUTURE AGENDA ITEMS The Commission determined that the annual Christmas Party will be addressed at their December meeting. VIII. ADJOURNMENT There being no further business, the'Parks, Beaches and Recreation Commission adjourned at 10:06 P.M. The agenda for this meeting was posted on October 26, 1994 at 12:15 P.M. outside the City Hall Administration Building.