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HomeMy WebLinkAbout05-02-1995 - Agenda0 • • CITY OF NEWPORT BEACH PARKS, BEACHES AND RtCREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, MAY 2, 1995 CITY COUNCIL CHAMBERS 7:00 P.M. II. APPROVAL OF MINUTES - Meeting of April 4, 1995 III. PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to three minutes. All matters listed under Consent Calendar (1 -3) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign-in card provided at the podium. Communications for Information Only Letter from Edward P. Benson regarding Castaways. Letter from Monica Kutz.regarding Upper Castaways. 2. Park and Tree Division. (Report Attached) Report of Park and Tree Division activities during April and upcoming projects for May. 0 2 Recreation and Senior Services (Reports Attached) Report of activities during April for these two divisions. iffi�$ ZW 4. Parkway Street Tree Replacement (Report Attached) Review phased parkway street tree replacement program between Harbor View Hills South Homeowners Association and the City. Environmental Quality Affairs Committee (Report Attached) Discuss planting issues with Environmental Quality Affairs Committee. Newport Beach Public Space in the Year 2000 (Verbal Report) Joint meeting with Arts Commission, Library Board of Trustees and Parks, Beaches and Recreation Commission on May 24 at 4:30 P.M. in the Friends Room at the Central Library. • VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. CITY OF NEWPORT Parks, Beaches & Recreation d m o , c s o 1 °7 °oi o9 � d,r N ij F. dG n r._ „lion Ayes 3 April 4, 1995 BEI ICH Item II Commission Citv Council Chambers 7 e_m TKIng'u Staff present: LaDonna Kienitz, Community Services Director Nancy Beard, Recreation Superintendent Marcelino Lomeli, Park and Tree Maintenance Superintendent Dottie Flohr, Secretary I. ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Bonner, Compton, Demmer, Grant, Schonlau and Vandervort were present. Chair Glasgow was absent. H. APPROVAL OF MINUTES x Commissioner Grant moved the minutes of the March 7, x x x x x x 1995 meeting be approved as presented. Unanimous. 111. PUBLIC COMMENTS Vice Chair Vandervort introduced newly appointed Commissioner Ken Bonner. Commissioner Bonner gave a brief background of himself, stating he grew up in Newport Beach and is now a dentist focusing on cosmetic and reconstructive surgery. Vice Chair Vandervort welcomed Dr. Bonner to the Commission. Virginia Herberts, 2290 Channel Road, addressed the Commission. Mrs. Herberts stated it is her opinion that The Brown Act was violated at the Commission's last meeting when they did not address Main Street Ficus Trees as described on the agenda. IV. CONTINUED BUSINESS Marcy Lomeli introduced Sergio Hernandez, Operations Manager of Landscape West, Inc. Mr. Hernandez gave a brief background of his company which began alive year contract with the City last month. They hope•to maintain the City medians and parkways to the satisfaction of the community. Motion Ayes i CITY OF NEWPORT Parks, Beaches & Recreation ' G 00 °9 03 0'�, 6 d4 n el April 4, 1995 Page 2 Commission City Council Chambers 7 .o.m TNnFX John Lord, supervisor and liaison between the City and Landscape West, Inc., addressed the Commission. Mr. Lord stated he grew up in Newport Beach and is looking forward to keeping the City medians and roadside areas in excellent condition. They are currently maintaining parks in Huntington Beach•and several County Regional Parks. V. CONSENT CALEND x Commissioner Grant motioned that the following items be approved: Item #1 - Bench Donation Accept the donation of one bench from David Holden. Item #2 - Change of Designated Street Tree Approve changing the designated street tree in the 700 block of West Bay Avenue. Rem #3 - Park and Tree Division Accept the report of the Park and Tree Division activities during March and upcoming projects in April. Item #4 - Recreation and Senior Services Accept the report of activities during March forthese two divisions. x x X x x X Unanimous. VI. DISCUSSION ITEMS Item 45 - Upper Castaways View Park Commissioner Compton, Chair of the Park and Open Space Committee, reported that several meetings were held with input from the community which resulted in the creation of the four plans presented. John Wolter of the City's Public Works Department addressed the Commission and introduced the consultants, Steve Lang and Steve Rose from Purkiss•Rose R.S.I. and Ron Yeo, Architect, who are actively pursuing the preparation of the plans for the Castaways. Mr. Wolter reviewed the history of the process which included discussion and input by those involved. Mr. Wolter explained that the A concept shows an opportunity to provide parking at the bottom of the bluff opposite Cliff CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission G c O c C s April 4, 1995 i dr d7 6o Page 3 d , �o o E do City Council Chambers 7 o.m. TNnFX Drive and access for pedestrians /bicyclists, emergency and maintenance vehicles that would come up onto the site at a grade acceptable fonhandicap access. The B concept is a close duplication of the original landscape concept that the Commission recommended in December with the comment that the parking should be lowered and moved closer to the church property. The concept is presented in two different ways, one showing a widened Dover Drive and one that does not. The County process approving the amendment to remove the widening of Dover Drive from the Circulation Element takes about 1- 1/2 years. The C exhibit shows parking higher up on the site, an option which the committee opposed. In the meantime, the Lutheran Church has just proposed concept D which Mr. Wolter presented. Concept D would allow access and parking off 16th Street and a portion of the church property fronting on Dover to be used as park parking. This would require construction of a terminus to get in and out of the barrier. In exchange for the area and easement, a parking lot would be constructed for the church. This concept would be compatible with Concept A which the review team supported and would substitute for the parking at the Cliff and Dover Drive intersection. Although grading will be done by The Irvine Company, costs will be higher for Plan b. Steve Lang of Purkiss•Rose R.S.I. addressed the Commission and further clarified the A and D concepts as they pertain to the amount of open meadow space, ADA access, parking, erosion, drainage, sidewalk, wetlands and improvements. In response to a question from Commissioner Demmer, Mr. Wolter explained that Plan D would provide for 30 parking spaces which could be utilized for both the active and passive parks. Plan A provides 15 -25 spaces. Approval is required by the Coastal Commission. During discussion, Mr. Wolter clarified the Commission's } questions regarding access at Cliff Drive, grading and the parking area. Vice Chair Vandervort opened the meeting to public testimony. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission I April 4, 1995 Page 4 ity Council Chambers 7 P.M. Mr. Ed Benson, 1028 Westwind Way, addressed the Commission. Mr. Benson stated that the proposed park could be a real showcase if designed properly. He pointed out that the area at the west end must be accessible to the general public; that a road is needed in lieu of a trail that is 2 -3% of grade with a 60' difference between Dover and the top of the plateau in terms of pushing a handicapped person in a wheelchair; that two public parking access points are needed and that a third access be considered which could be the old road at Dover winding up the slope; and that the public sidewalk be continued at the end of 16th Street in back of the church property. Mr. Benson presented sketches of his proposal which he felt would be less expensive. Commissioner Compton explained that the walkways on the property between the housing tract and church are part of The Irvine Company plan and that there will be no property easement between the back of the church and the back of the housing tract leading to 16th Street. In addition, the Concept D pathway will provide level handicap access per ADA standards, which is less than 5 %, along with the area from the cliffs to the end of the bicycle trail that will be paved access coming into the park. Jan Vandersloot, 2221 E. 16th Street, addressed the Commission. Mr. Vandersloot recommended developing a plan at the least cost to the City that leaves the area in its natural condition. This would require a plan that does not fill in the wetlands, requires no grading, irrigation and revegetation. He also suggested that the idea of using the area set aside for wideningDover Drive be pursued to satisfy parking needs. Allan Beek, 2007 Highland, addressed the Commission. Mr. Beek state& he agrees with Dr. Vandersloot's idea of minimum grading to reduce City costs. Referring to handicap access, Mr. Beek recommended a 6' strip around the church or access via the sidewalk on Dover which would also provide a view. He suggested preserving the use of the old historic road for access purposes;, cleaning up the area by the old restaurant; filling the edge of the cliff which is eroding and installing a berm along the edge with a mesh installed to keep out the rodents. Marianne Towersey, 501 Kings Place, addressed the Commission. Ms. Towerseyreferred to an article in the INDEX CITY OF NEWPORT BEACH Parks, Beaches & Recreation'Commission G 0 0 i April 4, 1995 4 Page 5 s do a d4 °^ City Council Chambers 7 o.m. Tnin�x L.A. Times last week concerning Pasadena's use of decomposed granite when sidewalks are removed in order to nurture the trees. She recommended this be used on the pathways; that there be no road installed at Cliff and Dover; and that the area be kept in its natural state. Reverend Bill Kirlin- Hackett of Newport Harbor Lutheran Church addressed the Commission and explained their formation of Plan D which is a result of their concerns over the parking issue. They are hoping to find a way of mitigating the impact of parking to the church and still provide what the City needs. Although the plan is more costly, they would be open to modifications of the plan. Seth Oberg, 2012 Galaxy Drive and President of the Dover Shores Community Association, addressed the Commission. Mr. Oberg stated that one of their main concerns is parking and access to the Upper Castaways passive park which Plan D addresses. On behalf of the Dover Shores Community Association, he urged the Commission to support Plan D. Penny McManigal, 16 Inverness Lane, addressed the Commission. Ms. McManigal spoke of the current every day use of the natural area at no cost and urged the Commission to think about future generations and the sense of our past as they incorporate it with the future. Kip Kula, 708 St. James Place, addressed the Commission and encouraged them to preserve this unique area and consider using the area set aside for widening Dover Drive for more parking. He also supported Concept D. John Sturgess, 601 Cliff Drive and President of the Cliff Haven Homeowners Association, addressed the Commission. Mr. Sturgess stated that as part of the conceptual team many concerns relating to detail, such as grading, swale extending to gully, valley effect, sidewalk and fill in gaps were never addressed. Mr. Sturgess emphasized that this is the last undeveloped land in Newport Beach and recommended staff restudy the active and passive park areas to include the following: (1) Leave the Castaways passive view park area untouched except for minimum erosion and drainage control; (2) Include emergency access through the church parking;, (3) Study parking on active park areas along Dover, between 16th and Westcliff Streets and 16th Street; (4) Study pedestrian and handicapped access from the active park where the CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission L%,,_"0Z9, c d ' s co o April 4- , 1995 Page 6 �' ^ d4 City Council Chambers 7 p.m. INDEX L� restroom facilities are located to the passive park area between The Irvine Company development and the church. Commissioner Vandervort questioned Mr. Sturgess' charge that the review team did not have anywhere to go with their findings and the plan; that the issue was already decided. John Wolter explained that part of The Irvine Company's conditions for their tentative tract map and proposal required that they grade along Dover and within the limits of the upper view park along the edge of Dover Drive; and that the City still has a choice of details as to how access will be made and details as to how the development of the view park will be made. Commissioner Compton explained that many ideas from the review team have been incorporated in the plans, such as parking on 16th and Dover, the walkway by the wetlands and the removal of concrete walkways at the top. He pointed out that this area will be a public park and that the City will assume liability resulting in required improvements. In response to a question from Commissioner Demmer, John Wolter explained that The Irvine Company's tentative tract maps and the'improvements to date provide for the company to dedicate to the City the open space and provide grading that will allow future widening of the roadway and allow Dover Drive to be merged'in a transition that will improve geometries from the intersection of Cliff Drive up to the church. . Ann Obegi, 1101 Somerset, addressed the Commission and urged that the site be kept in its natural state; that parking options on 16th Street and on Dover be pursued; and that as little grading as possible be done. Jim Bailey, 2301 Margaret Drive, addressed the Commission. Mr. Bailey urged that another plan be designed that keeps the area natural with less costly grading; that access is logical at 16th Street; and that additional parking be provided along Dover Drive. Karl Kemp, 128 Kings Place, addressed the Commission and stated he is concerned about parking on 16th Street. He suggested there be a delay in the process until it is determined if Dover Drive will be widened. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission o n o c c s April 4, 1995 Page 7 d G a � d4 ° ^X City Council Chambers 7 p.m. Motion x i Hearing no further public testimony, Vice Chair Vandervort closed the meeting to public hearing. John Wolter explained that the City's current master plan provides for Dover Drive to be a major roadway which is six lanes divided. To accomplish this, it would require a 28' dedication and our plan shows that to be on the Castaways site side of the roadway. The Irvine Company's tentative tract map provided for that and, based on our master plan, provides for the dedication widening. The process can take up to a year. In the meantime, staff is developing proposals without widening the existing ,roadway. In response to a question from Commissioner Demmer, John Wolter explained that The Irvine Company is required to grade to allow for the widening of Dover Drive and to improve the failures of the,existing slope on the bluffs. Don Webb, Public Works Director, reported he just received the Coastal Commission's staff report which provides for The Irvine Company grading on the emergency access road up to the top. In response to a question from Commissioner Demmer, John Wolter explained that The Irvine Company's process is moving ahead and the City Council has requested a concept plan so that the City's efforts can be coordinated with those of The Irvine Company. Commissioner Compton motioned to support Concepts A -1 and D; that the historical trail be kept at its existing level of possible; and that Plan D provide handicap access to the park from a practical standpoint. Commissioner Demmer stated she felt the motion should include that the area should be left as much as possible in its natural state with the exception of necessary safety factors. Commissioner Grant reviewed the plans and the process in which he has participated over the past several years. Recommendations included that the open meadow be used as a flat playing field with no scheduled activities, which cannot be done in its natural condition —it must be graded. It was also recommended that the nodule or point area be kept in its pristine and natural state. INDEX CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission April 4, 1995 d9O� v�� d m °^ Page 8 c x City Council Chamber's 7 p.m. INDEX Motion x Commissioner Schonlau made a substitute motion to endorse Concept D and to try to rework it if Dover Drive is still able to be widened in the future. The second alternative would be Plan A -1. Commissioner Compton withdrew his motion. Motion Commissioner Demmer amended the motion to maintain the meadow area in its natural state with minimum grading Ayes x x allowed. Motion fails. Nays x x x x Motion Commissioner Grant amended the motion to state that the nodule or point be as natural and pristine as practical,and the area between the sidewalk and the top of the cliff be as natural as possible. Commissioner Bonner asked that the motion include a statement that would keep the existing trail /road from Cliff and Dover as much intact as possible without a trail i connection to the new Concept D parking area. Commissioner Grant accepted this as part of the motion. Ayes x x x x x x Unanimous. Vice Chair Vandervort reported that the City Council will be reviewing this matter at their April 10, 1995 meeting. Item #6 - Proposed Department Merger Vice Chair Vandervort reported that the City is considering further reorganization of the City's infrastructure. She stated that when the Library and Recreation Department were merged into the Community Services Department last year a great deal of attention was, focused on cost reductions which became the major rationale for the merger. However, she feels not enough attention was paid to services rendered, operation philosophies and clientele served, which has now become more apparent. One of the only reasons the merger was successful was because of the super human effort put forth from the top of the Community Services Department on down. In line with the City's goals of reducing the number of City Departments, increasing the flexibility and coordination of I O Departments that have similar services or customers and developing cost savings, she recommended the Commission endorse the concept that the Marine CITY OF NEWPORT BEACH 'Parks, Beaches & Recreation Commission G April 4, 1995 ��9° Page 9 o do °x Citv Council Chambers 7 n. m. TNnFY Department and former Parks, Beaches and Recreation Department merge to form the Harbors, Beaches and Recreation Department. The Marine Department Director would become the Department Head and.the City Librarian would return to the Library. Vice Chair Vandervort stated she based her rationale upon the functions of the two departments which both use lifeguards, process permits, deal with physical natural resources, outdoor recreation and managing sites. Both departments charge for their services and are revenue generators. Cost savings would result from the elimination of the Community Services Department Director and Assistant City Librarian positions. In support of this concept are yacht club officers, marine business owners, youth sports group leaders and the Library Board of Trustees. A Since the residents deserve a cost effective government that maximizes services, recommendation is made that the Marine Department and applicable functions of the former Parks, Beaches and Recreation Department be combined to become the Harbors, Beaches and Recreation Department. Should the Commission agree, she asked that her recommendation be forwarded to the City Council for their April 10 meeting. Commissioner Grant stated that although the City Manager and Community Services Director would have more detailed information on this subject, he agreed that a common issue is the lifeguards. He further stated that if the maintenance functions are minimized, there are greater similarities in that the Marine Department operates the largest youth program, namely the Junior Lifeguards, and is the largest employer of youth for the City. Although the Community Services Director has done an outstanding job, he felt that the cultures of the Recreation and Marine Departments are more aligned than that of Recreation and the Library. Commissioner Compton agreed and stated that when he became involved with the Marian Bergeson Aquatic Center he was surprised we weren't using Marine Department lifeguards. In addition, there have been times when the Marine Department has had to be consulted on subjects brought before,the Commission, such as beach volleyball, fire pits and jet skiing. Parks, Beaches & Recreation Commission G O O \Mk April 4, 1995 Page 10 do °x Citv Council Chambers 7 K). in. rNnFx Commissioner Schonlau pointed out that the main issue is span of control and that the City Manager is attempting to reduce the number of Department Heads in order to have better and proper supervision. Commissioner Demmer stated she would like to know the reasons for the City Manager's recommendation to merge" the Fire and Marine Departments since the Commission does not have all the facts. She further noted that the City Council has not requested input from this Commission and suggested the Commissioners transmit their own thoughts as private citizens. Commissioner Grant stated that since this Commission does not know all the issues involved that he would recommend transmitting to the City Council that this Commission is concerned about the betterment of Newport Beach and would volunteer to research the matter further or suggest another recommendation. 1 Commissioner Schonlau asked Council Member Watt if she could comment on this issue. Council Member Watt suggested the Commission write something tangible in terms of the issues involved and the reasons why a merger with the Marine Department would be better than the City Manager's proposal. Commissioner Schonlau stated that although he has not heard the other side, the only strong bond he sees with the Marine and Fire Departments is that they both deal with lifesaving issues. Commissioner Grant commented that his first choice would be•to allow the Marine Department to be on its own. His second choice would be to combine the Marine and Recreation Departments since they are both nurturing cultures compared to the Fire Department which is more authoritative. Motion Commissioner Grant motioned that Vice Chair Vandervort and Commissioner Compton be authorized to augment and edit Vice Chair Vandervort's recommendation and make a presentation to the City Council on behalf of the A x x x x x x Commission. Unanimous. `� _ VII. FUTURE AGENDA ITEMS - None ( 11 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission G O G' C s o Ap ril 4, 1995 °� Page 11 d a _ - d4 °_ ^. City Council Chambers 7 P.M. 0 Vice Chair Vandervort reported that it is Nancy Beard's last meeting with the Commission, and on behalf of the Commission and herself she would like to thank her for her years of competency and insight. Commissioner Grant also expressed his thanks on behalf of the Commission, the citizens of Newport Beach and all the children who have benefited from her time and energy. • r ►lul - There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:10 P.M. The agenda for•this meeting was posted on March 29, 1995 at 12:00 P.M. outside the City Hall Administration Building. Item IV -1 DOVER W SHORES • C O M M U N I T Y • A S S O C I A T I O N City of Newport Beach April 15„ 1995 Parks, Beach and Recreation Commission 3300 Newport Blvd. Newport Breach, Calif. 92658 Members of the Commission... As a Community that is contiguous to the Castaways Development, we would appreciate being advised prior to the Commission's Meeting date at which time they will reviewing the final plan covering the Castaway °le Recreational areas. Your co- operation would be appreciated in order that our Community may also have the opportunity of reviewing the final details prior to approval. Yours Ve Tr E. P. Benson, Vice President Dover Shores Board of Directors Point of Contact on the above, Dover Shores Community Association c/o B'. P. Benson 1028 Westwind Way Newport Beach, Calif, 92660 association manager, villageway management, Inc., post office box 4708, Irvine, california 92716 (714) 553 -1876 0 969 Linden Place Costa Mesa CA 92627 (714) 650 -3728 April 20, 1995 City Of Newport Beach Parks, Beaches and Recreation Commission Attention: Phillip Glasgow, Chairman PO Box 1768 Newport Beach CA 92658 -8915 Item IV -1 Dear Mr. Glasgow: • I am not a resident of Newport Beach, however, I work at City Hall and spend many hours in the city. I would like to suggest a name for the park that will be built on the Upper Castaways site. Given his service and ultimate sacrifice to the City, I feel that it would be nice if the park were named in honor of Police Officer Bob Henry. Thank you for allowing me to make this suggestion. Sincerely, NT ��Ie Moni S. Kutz 0 Agenda Item No. IV -2 May 2,1995 General Services Department Parks and Tree Divisions April, 1995 Activities Report Park Division Activities 1. Staff aerified Bonita Creek Park and Lincoln Athletic Center athletic fields, as the weather permitted, for the baseball season. 2. Park staff assisted the Tree Division in responding to emergencies caused by recent storms in cleaning up tree debris throughout the city. 3. Staff sprayed all athletic fields citywide for broadleaf weed control in turf • grass areas. 4. Staff is in the process of completing items listed on the P. B. & R. Commission park inspection forms. Completion of all items on the report is scheduled for May. 5. The volunteers continue to weed the slopes as part of the ongoing maintenance program at Cliff Drive Park slope. 6. Three donated benches were installed at the Lido Isle bridge area and Corona del Mar ocean bluffs. 7. Staff continues to work with the City Utilities Department and a consultant for the irrigation renovation and retrofitting for reclaimed water at Bonita Creek Park. The consultants report should be completed in May and a schedule for completing the work will be included in the report. 8. Staff coordinated an Earth Day celebration at Buffalo Hills Park with Mr. Wolf Stern and Mr. Tom Carr, principal of Andersen Elementary School. 9. The Park and Tree Divisions along with other divisions of the General Services Department hosted an Open House on Saturday, April 22,1995. 1� • Upcoming Activities for May 1. Staff will begin repairing the turf damage at Bonita Creek football/ soccer field. 2. The Citywide American Disability Act(A.D.A.) project will be completed. 3. Staff will coordinate with the Community Services Department for the annual Corona del Mar 5 K Race. The preparations will include grooming the landscape of the Goldenrod Avenue footbridge. 4. Staff will complete the fertilizing of all turfgrass and planter areas throughout the park system. Tree Division Activities During the month of April, 461 trees were trimmed(136 by staff and 325 by tree contractor), 8 trees were root pruned, 50 trees were planted, 2 trees were removed due to storm damage, 7 stumps were removed, 7 emergency calls were responded to regarding trees and 230 tree maintenance requests were received by the Urban Forester. 1. The City was recipient for a fifth consecutive year of the Tree City USA Award that was presented at the April 24, City Council meeting. This award was presented to the City by the National Arbor Day foundation in recognition of an excellent urban forestry program. 2. Staff was able to plant 50, fifteen gallon parkway trees as part of the State Urban Forestry Grant throughout the City this ,month. The goal of this tree planting effort is to have 500 street trees planted by June 1, 1995 and to date, 266 have been planted. 3. Staff coordinated the annual Arbor Day event with the Park Division and the Community Services Department on April 27 at Grant Howald Park. 4. Tree staff worked with the General Services Department concrete crew on root pruning trees for sidewalk, curb, and gutter replacement throughout the City. 5. The City's tree trimming contractor completed scheduled work within the Westcliff and Corona del Mar areas. LtffiLly, • e Park and Tree Maintenance Superintendent 0 Item IV -3 0 COMMUNITY SERVICES DEPARTMENT DATE: April 26, 1995 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director SUBJECT: Recreational Services - Monthly Commission Report Youth Services Track and Field Championships - The City of Newport Beach and the City of Costa Mesa conducted the 1995 Track and Field Championships held April 8 at Newport Harbor High School's Davidson Stadium. Approximately 100 athletes qualified to represent their respective city at the Orange County Municipal Athletic Association Championships to be held May 6 at Trabuco Hills High School. Easter Egg Hunt - The Department hosted the 12th Annual Great Easter Egg Hunt on April 15 at Eastbluff Park which was again sponsored by the Eastbluff Village Merchants Association. Approximately 500 children and their parents participated. Ten thousand chocolate eggs and 150 tickets redeemable for prizes at the Eastbluff Village Center were collected by the energetic hunters. Live children's entertainment was also featured as well as photo opportunities with the Easter Bunny. Youth Council - The Youth Council met April 17 to finalize City Government Day which will be held Thursday, May 25, from 8:00 A.M. to 1:30 P.M. Arbor Dav - Arbor Day celebration will take place April 27 at Grant Howald Park. Parks, Beaches and Recreation Commission Chair Phil Glasgow will open the ceremonies and Council Member Jean Watt will present a Proclamation to Harbor View School whose students will participate. Each student will receive a small tree and care instructions from the Park and Tree Division. The City has been named Tree City USA for the fifth year and a Forester from the State of California will present the City and the school with a Tree City USA flag. f, The flag will be flown at the school for one month and then relocated on the 1 grounds of the Park and Tree Division administrative offices. • Revenue Activities Adult Sports - Over 175 teams will participate in the adult softball summer leagues which include men's, coed, women's and stockbroker leagues. Play starts on May 15 with a schedule of over 80 games per week utilizing nine fields through the middle of August. The Thursday and Sunday night indoor coed volleyball leagues started their spring seasons April 20. Eight advanced teams will play Thursdays at Lincoln Athletic Center and 22 teams of all levels will play Sundays at West Newport Community Center. Aquatics - The CdM Jr Water Polo Team started spring practice at Marian Bergeson Aquatic Center with over 45 participants in grades 3 -8. The City co- sponsored program will meet each Tuesday and Thursday, plus a game day, each week through the end of the summer. Contract Classes - Six hundred fifty people have registered for spring classes generating over $48,000 in revenue. The Easter week classes were very successful with 26 children attending a cartooning class; 18 children attending science camp; and • 20 children attending gymnastics camp. Tennis Classes - Over 200 people have registered for tennis classes. Twenty four children participated in a tennis camp held during Easter week. CdM SK Run - Flyers /race applications are available and will be mailed to 14,000 past runners. • -I F-7 LJ I1 Item IV -3 COMMUNITY SERVICES DEPARTMENT DATE: April 24, 1995 TO Parks, Beaches and Recreation Commission FROM: Celeste Jardine -Haug SUBJECT: Senior Services Division - Monthly Commission Report April is Health Fair month. This program is available to the entire community. The Fair provides screenings for people 18 years and over. A complete blood panel and prostate cancer screening are available for a small fee. All other screenings are free. The Fair usually attracts approximately 500 participants. Eighty volunteers from Oasis and thirty volunteers from Hoag Hospital are utilized. A special lecture on advanced directives was held on April 10th. The Association for Critical Care Nurses provided vital information to participants on the necessary legal precautions that should be taken before a person becomes incapacitated. Tax season came to a close at Oasis as five dedicated volunteers completed last minute returns on April 17th. The program bad a 22% increase this year; 356 returns were prepared. This program was available for any age group and was conducted by IRS trained volunteers. The service was offered Monday through Friday by appointment only. M- • 0 OASIS SENIOR CENTER March 1995 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 3118 LONG TRIPS HUMAN SERVICES Baja 24 Peppermill /Zion 30 Another Passage 36 Blood Pressure 49 DAY TRIPS Braille 84 Caregiver Support Group 9 Norton Simon 28 Case Management 65 Wonderful Town 15 Chair Exercise 86 Riverside Mission Inn 10 Counseling 60 Lotus Land 20 Eldercare 1 Wisteria Gardens 22 Employment 45 Mel Torme 13 Information /Rental 1243 Carlsbad Flowers 8 Legal Assistance 5 Life On Your Own 51 Medicare Assistance 4 MEETINGS Shared Housing 57 Telephone Reassurance 372 Board of Directors 14 Visual Screening 6 Executive Committee 8 Long Range Planning 7 VOLUNTEER HOURS 2830 Newsletter Collating 22 General Membership 108 VAN TRANSPORTATION Care -A -Van 515 Shuttle 481 ftell0ki • ► ■ SPECIAL EVENTS Sunday Movies 90 Pancake Breakfast 217 Volunteer Recognition 130 i To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Parkway Street Tree Replacement Action Agenda Item No. V -4 May 3,1995 To direct staff to begin working on a formal agreement between Harbor View • Hills South Homeowners Association and the City on a phased parkway street tree replacement program specifically addressing the replacement of all Eucalyptus trees in the Association area. History Staff has received written communication in the past from the Association regarding parkway street trees, beginning with a letter dated October 18, 1994 from Ms. Tamara Willits, Association Manager(copy attached). Staff responded with the attached correspondence dated November 4, 1994 regarding the Association's concerns on Sandcastle Drive. There had been no response to staff's letter from the Association until recently. 'Staff received the attached correspondence dated, March 20, 1995 from Ms. Yvonne Houssels, President of Harbor View Hills South Homeowners Association, regarding a parkway street tree replacement program. Subsequently, staff and I met with Ms. Houssels and representatives of the Association on March 27,1995 . Following this meeting, the Association sent the attached correspondence, dated April 17,1995 requesting the following: 1. The Association proposes to fund fifty percent of the tree removal and tree replacement costs on Sandcastle Drive. 2. The Association proposes to fund fifty percent of all parkway street tree trimming costs if a two year trimming interval can be established. 3. The Association to work with staff to identify suitable replacement trees for other locations in the area and participate in removal and replacement costs with the City. Discussion Staff has identified seventy eight Eucalyptus citriodora(Lemon- Scented Gum) street trees that are in the Association area and contacted the City tree contractor for a cost to remove ($12,031.50) and replant ($7,410 copy attached). Currently, • there are no funds available in the Fiscal Year 1994 -1995 budget for this project. Staff, with Commission approval last December, submitted to the City Council a Fiscal Year 1995 -1996 Capital Improvement Project for Street Tree Reforestation(removal and replacement) in the amount of $52,250. This project could accommodate the Harbor View Hills South Homeowners Association request if funding is approved by the City Council. If this occurs, staff would develop a specific replacement program identified per address and coordinate the Association assistance with funding the project. The estimated work load indicators for Fiscal Year 1995-1996 are optimistic and project a return to a three year trim cycle based on " block area trimming " practices Citywide. These projections are based on continued funding for in- house and contractual tree trimming, which may be in jeopardy in view of current budget cutbacks. Therefore, staff recommends not to participate in a more frequent trimming cycle unless the total costs would be funded by the Association. Staff will work with the Association in reviewing the existing street trees in the area and return to the Commission with recommendations for changes in street tree designations if warranted. 0 �3 • The Association and staff will work together during the next few months in developing an agreement . This will enable both parties to be ready for the decision by City Council not only on the tree trimming budget but the Capital Improvement Project as well. Further discussion of this subject could 'lead to alternatives, if the project is not approved or funding is reduced. Very respectfully, David E. Niederhaus Attachments 0 `,:;. .As 07.16 PROM.XEROX • 6.VIV I, MA41 VMt 1-tt;t:N t giS0764 1' 1U I V INSURED I0,714 PAGE 2/2 FAX (714) 739.2896 11614 PROPOSAL FFOR TREE WORK Sohn Conway 714/650 -0747 Fax Customer Name: CITY OF NBWPORT BEACH Phone: 714/644 -3083 phone _ Address. 3300 Newport'Boulevard, Newport Beach, CA 92663 ` Job Address: Sandcastle Street Map Coordinates: Description: Remove /Plant 78 Eucalyptus Remove 78 Eucalyptuss (925 5f Work s) !. @ $13.00 /inch ...................$12,031. 0 Plant 78 15- gallon 2, trees @ $95.00 1each .............$ 7 410. 0 3. 4. 6. 6. 7. Total Quotation: _ $19,441.50 Extra: Estimated By: I andy Thompson' Date: A ril 1 19g Price good fora months from date. Estimate Invalid is scope of work aftered by more than 6690. Payment due upon completan of work. We cannot be held liable for subterranean pipes and lines on stump removal jobs unless prearranged In writing, Awepted By: ntractors are required by law to be licensed and regulated by the contractors state.iiosnse board. A regarding a contractor may be referred to the register of the board at: ny questions Contractors State License Board. P-0-80X 26txlc, Sacramento, CA 95826 HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION • P.O. Box 19530 Irvine, CA 92713 (714)752 -2225 (714)798 -0367 April 17, 1995 Parks, Beaches and Recreation Commission City of Newport Beach Community Services Department 3300 Newport Blvd. Newport Beach, CA 92658 Dear Commission Members: On March 27th a meeting was held between concerned homeowners in the Harbor View Hills South Association and officials from the City of Newport Beach, specifically; David E. Niederhaus, General Services Director, Marcelino G. Lomeli, Park & Tree Maintenance Superintendent, John F. Conway, Jr., Urban Forester. At the meeting, the concerns of our 449 homeowners• were expressed regarding serious problems • caused by City trees, problems that would be adversely affected by the City's budget cuts. An immediate concern are the large overgrown eucalyptus trees in the parkways on Sandcastle Drive. These large trees have damaged automobiles, are a hazard to people due to possible injury from frequently falling large branches and limbs, have caused property damage to sidewalks and parkways from overgrown roots, and create view impairments. Due to these problems, the homeowners went to replace these large trees with City- approved trees more suitable to the area. The homeowners have been cooperatively working with the City to find a suitable replacement. (See attached 4 -6 -95 memo from Mr. Conway including a list he has developed of suggested trees from small growth space and view areas.) Mr. Niederhaus explained the difficulty the City has with its present budget to remove and replace these trees on Sandcastle Drive. That is why the Homeowners have agreed with Mr. Niederhaus to meet the City halfway and pay for 50% of the entire cost of removal and replacement with City - approved trees. We are also seeking your approval to a cooperative plan whereby the Association would pay half the cost of all parkway tree trimming with a 2 -year interval instead of the City's new 5 -year interval. �� Professional Management Associates 17300 Redhill, Suite 210 Irvine, CA 92714 Harbor View Hill South Proposal Page 2 IS April 17, 1995 Many of the same problems with the eucalyptus are also being experienced with the 27 year old parkway pepper and carrotwood trees. These include uprooting of sidewalks, potential damage to underground utilities and interference with operation of fire hydrants, adjoining homeowner damage, and obstruction of views. We feel that 2 -year interval is essential to maintain the carrotwood and pepper trees attractiveness, uniformity, prevent other damage, and be in compliance with the below roofline CC &R requirement of our community and previous agreement with the City. We would like to continue to work with Mr. Conway to find mutually acceptable replacement trees which would require less maintenance where trees are so overgrown that they cannot be properly trimmed and are causing other damage. Once again, we would share the cost of removal and replacement. We believe that with your approval this cooperative plan between the homeowners and the City General Services Department is the best possible solution to the parkway tree problems in our Association. We look forward to working with the City to beautify our Community. • Cordially, 0 FOR THE BOARD OF DIRECTORS HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION 74h'' . 71 Yvonne Houssels. President cc: Kevin Murphy, Newport Beach City Manager �� Professional Management Associates 17300 Redhill, Suite 210 Irvine, CA 92714 .l i CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT PARK AND STREET TREE DIVISIONS P.O. BOX 176, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3162 November 4,1994 Ms. Tamara Willits Association Manager Harbor View Hills South Homeowners Association Post Office Box 19530 Irvine, Calif. 92713 Dear Ms. Willits, This letter is in response to your correspondence dated October 18, 1994 and a subsequent telephone conversation with Dave Niederhaus, General Services Director regarding the city parkway trees on Sandcastle Drive. The trees in this neighborhood were last trimmed in March, 1993 and are currently not scheduled for trimming until 1998 based on the city's current five year budgetary scheduled trimming cycle. The predominant street tree along Sandcastle Drive are healthy Lemon Scented Eucalyptus trees ( Eucalyptus citriodora ) and in my opinion do not represent a fire hazard. The damage to the sidewalks in this area has not been abnormal and repairs have been made routinely by the.city. The trees in this neighborhood represent a significant value to the city's urban forest and for this reason should not be removed. The seventy -eight Eucalyptus trees located in the 800 through 1500 blocks of Sandcastle Drive could be trimmed if paid for by the property owners. The cost of the trimming would be $39. per tree and the work would be performed by the city's tree trimming contractor, West Coast Arborist. The trimming would be ,under city direction and current contract trimming specifications. • f b 3300 Newport Boulevard, Newport Beach 0 • If you decided to pursue this proposal, monies would need to be collected in advance of trimming by you, and paid directly to West Coast Arborist prior to any work commencing on Sandcastle Drive. The city's Urban Forester would then coordinate a schedule for completing the work and notify the residents of the work. I look forward in hearing from you and please contact me regarding any questions in this matter. Park & Tree Maintenance Superintendent cc: David E. Niederhaus 40 `a- \ ' . - .�G • Harbor View Hills South Homeowners Association 17300 Redhill Avenue, Suite 210, Irvine California 92714 October 18, 1994 Mr. Marcelino G. Lomeli Park and Tree Maintenance Supervisor City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92659 -1768 rDo CT 7 4 199# I �u`a`r��''1 RE: HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION Dear Mr. Lomeli: Per the correspondence of August 30, 1994, from George Parker the Board of Directors of Harbor View Hills South requested that the City trees in the parkways along Sandcastle be removed. If removal wasn't acceptable, the Board offered to pay for the trees to be trimmed by • City tree trimmers. With the Santa Ana wind season approaching, the Board is concerned that the height and top- heaviness of the trees will present a problem for the surrounding neighbors. I have enclosed for your review a copy of a petition that was circulated to residents on Sandcastle asking for the removal of these trees. As you can see, it is not just residents whose views are being impacted that wish the trees were removed. It is also the residents who live by them that fear property damage or personal injury if the trees should break. Thank you in advance for your help with a prompt resolution to this matter. We look forward to your response. Cordially, FOR THE BOARD OF DIRECTORS HARBOR VIEW HILLS �SOUTH HOMEOWNERS ASSOCIATION Tamara Willits, Association Manager LM, Professional Management Associates, P.O. Box 19530, Irvine, CA 92713 (714) 752 -2225, Fax (714) 798 -0367 George B. Parker Professor Emeritus • University of Southern California 3407 Seabreeze Lane Corona del Mar, California 92625 -1644 (714) 6440318 30 August 1994 Mr. Marcelino G. Lomeli Park and Tree Maintenance Supervisor City of Newport Beach 3300 Newport Boulevard Post Office Box 1768 Newport Beach, California 92659 -1768 Dear Mr. Lomeli: It has been almost four weeks since you and John Conway inspected the city .owned pepper trees in front of our home that are causing serious problems. You also indicated that you were concerned that the trees could damage the utilities in close proximity and that you would let us know what action could be taken to have the trees removed. Would you be so kind as to inform me what conclusion you have reached in this matter? Also, during your visit we discussed the extensive .problem caused by city trees •blocking harbor /ocean views in Harbor View Hills South.You indicated that budget constraints now dictate that these trees would be trimmed only every 3 to 4 years. This will eliminate much of the views associated with this area. As a member of the board of directors of the Harbor View Hills South Homeowners Association I would like to ask if it is possible to maintain our valuable views by cooperating with the city in payment to have these trees trimmed more often? Or, more efficiently, would it be possible to arrange to have these most troublesome trees removed as the city of Costa Mesa is doing? Enclosed is a Los Angeles Times news clipping about Costa Mesa removing 16 of these pepper trees to correct the same problems we are experiencing here in Harbor View Hills. Like Costa Mesa, it would seem prudent to consider removing our trees to end the expensive problems these trees are causing. The cost of removal would soon be recovered in the savings of not having to trim the trees, rebuild sidewalks, repair utility damage, and the continual clean up of the mess they make. We would be pleased to meet with you or any other city officials to discuss this problem. Sincerely yours, • 2 G. B. Parker i We, the undersigned homeowners of Harbor View Hills South, request the removel of the City eucalyptus trees on Sandcastle Drive as a part of the Resolution to suppress and control'the • danger of a another firestorm in the Buck Gully area. Name 3 S G 7 8 '9 !o Address 3&0/ tb� Gl�ri iCGcuaC cusp- /F P"^ CG A � f PA,9 a 2 o P 7 r We, the undersigned homeowners of harbor View Oils South, request the removel of the City eucalyptus trees on Sandcastle Drive as a part of the Resolution to suppress and control the • danger of a another firestorm in the Buck Gully area Nam �'/ Address Al IR a.� .�s �?G o?7 x -14 .90 00 3R W .411 35 Ar 77 � 'r ► Eff!-��h9 s O PA .q E a, o f 7 �r 37 3$ 39 yo y1 �f2 �f3 44 11S #4 #10 Y8 4`9 30 sa S�F SS 3'8 ' G0� We, the undersigned homeowners of Harbor View Hills South, request the remove) of the City eucalyptus trees on Sandcastle Drive as a part of the Resolution to suppress and control the danger of a another firestorm in the Buck Gully area Address ' 1201 OLA'rAIGCVt9R ^ G D /50(0 L9h* dccw�ly C,OAI t sr� ' c� /C/2 L(-J [ 04AX Off- COI! NEW / M i E 3 OP 7 We, the undersigned homeowners of Harbor View Hills South, request the removel of the City •eucalyptus trees on Sandcastle Drive as a part of the Resolution to suppress and control the danger of a another firestorm in the Buck Gully area G3 6� 63 G� 67 Lp At 70 q3• 9� %✓r /L 77 i9 8a t 3 Address ,e CD KA — 4l �r• I •^ ` 1 1 .We, the undersigned homeowners of Harbor View Oils South, request the remove] of the City eucalyptus trees on Sandcastle Drive as a part of the Resolution to suppress and control the danger of a another firestorm in the Buck Gully area. /a6 /07 /o4 .07 /t I //A I/3 A //5' /16 //7 r/9 /Ao 141 ✓AJ /a,, /.V A Name 1) 1 = We h'4,er C ` - A /f- / -2- ' PU& %I 3741 dhr, d&kL G✓_J /" / -1 OIA4 nlz 1z 'lzlf , IVA A., Pgge, 6 of 7 We, the undersigned homeowners of Harbor View Hills South, request the removel of the City eucalyptus trees on Sandcastle Drive as a part of the Resolution to suppress and control the • danger of a another firestorm in the Buck Gully area. IA4 147 laY r3o Name r Address p v v v C�, DIN pA ,1 e 7 1�1 U U Agenda No. V -5 May 2,1995 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Environmental Quality Affairs Committee The City Environmental Quality Affairs Committee at it's monthly meeting of April 3, 1995, discussed City tree removal and planting programs(copy of meeting minutes attached). Staff at the meeeting gave them a brief overview of the tree removal procedures. The Committee recommended that a sub - committee of Ed Hepner, Ken Colbaugh and Randy Johnson meet with the Park, Beaches and Recreation Commission to discuss tree planting. Staff has .requested that the EQAC sub - committee attend the May Commission meeting to clarify their interest in this matter. Very respectfully, David E. Niederhaus Attachment V 414195 at 10.29:51 From: Nancy Gardner at 714 6730708 • CITY OF NEWPORT BEACH ENVIRONMENTAL QUALITY AFFAIRS COMMITTEE April 3, 1995 MINUTES NJEMBERS PRESENT: Ken Colbaugh, Bert Field, Nancy Gardner, Ed Hepner, Sue Hogan, Randy Johnson, Mike Kilbride, Gordon Kilmer, Marge Pantzar, Gregg Schwenk, Barbara Shelton, Ray Zartler MEMBERS ABSENT: Don Lawrenz, Jr. COUNCIL, PRESENT: Jean Watt COUNCIL .ABSENT: Norma Glover STAFF PRESENT: Andy Halpin, Paul Peters ROLL CALL The meeting was called to order at 7:00 p.m. by Chairman Ed Hepner at the Newport Beach Police Department Auditorium. Past Chairperson Barbara Shelton was cited for her contribution to the committee. 2. APPROVAL OF MINUTES The minutes of the March 6, 1995 meting were approved. 3. PUBLIC COMMENT No members of the public were present. • 4. DISCUSSION ITEMS a. City Tree Removal: Jean Watt reported that in the initial incident prompting concern policies had apparently been followed. Paul Peters presented a flow chart of tree removal procedures. Public notice procedures are vague. He will provide the list of city-recommended trees. Ken Colbaugh, Randy Johnson, and Ed Hepner will act as liaison with PB &R on tree planting. b. Liaison with other Environmental Groups -- tabled until next month. c. Hazardous Waste Materials: Staff was requested to provide information to the committee. A suggestion was made to use gas stations as drop -off sites. d. Buck Gully Run -off: A motion was carried that a letter be sent to the City Council asking that they look at the issue of run -off from Newport Coast and its effect on Buck Gully, Morning Canyon and their beaches. STAFF REPORTS a. Newport Green - -A letter drafted by Ken Colbaugh and Don Lawrenz with input from the Chamber of Commerce was approved for distribution with editing. b.Construction Site Flyer- Don Lcnvrenz created a brochure format which Ray Zartler will present to the Building Dept, for .input. PublicWorks will also be consulted. • c. Poster Contest -- Barbara Shelton invited committee members to help judge the contest. Winners will be displayed at Shellmaker Island on Earth Day and U also by the Arts Commission. Winners will be presented to City Council on Pape 1 013 414195.6t 10 :30.54 From: Nancy Gardner at 714 6730706 May 8, Volunteers for EQAC's Earth Day booth have been solicited. d.Calendar- -Ken Colbattgh, Randy Johnson and Pat Shehan will get competitive bids from printers for the project. e.Noise Pollution- Mike Kilbride investigated the air quality problems with leaf blowers and reported that the city has little control over two- stroke engines It was suggested that representatives of manufacturers be invited to speak to the committee, A compromise on the introduction of stricter standards in the Noise Element was approved. Mike was requested to look into vacuum leaf machines. f.Beautification Awards -- Gordon Kilmer requested members to suggest prospects. g.Environmental Achievement Awards- -Gregg Schwenk presented three nominees. The Science Department of Newport Harbor High School and the Marine Forestry Society were elected. Greg presented information on a new market for recycled material, on the Earth Expo, and EPA goals. h.E.I.R.--A motion was approved to request The Irvine Company as master developer to notify the committee when draft EIRs for Newport Coast are filed. i. Public Relations -- Subcommittees were requested to notify Nancy Gardner of any stories. j. Youth Eno -This will be held May 5 -7 at the O. C. Fairgrounds, Marge . Pantzar will have a compost display. 6. CONTINUED BUSINESS There was none. 7. The meeting was adjourned at 9:05. Next meeting -- Monday, May 1, 1995. • �1 Page 2 of 3