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Home My WebLink About11/7/1995 - Agenda Packet1 : ; 1 COMMISSION Meeting November x,1995 CITY'QF-NEWPORT'BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, NOVEMBER 7, 1995 CITY COUNCIL CHAMBERS 7:00 R.M. ORDER AND ROLL CALL II. APPROVAL OF MINUTES - Meeting of October 3, 1995 III PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to three minutes. IV. CONSENT CALENDAR S NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending. approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and, Consent Calendar Item Number, and complete the sign -in card provided at the podium.• 1. Park and Tree Division (Report Attached) Report of Park and Tree Division activities during October • and upcoming projects in November. 2. Recreation and Senior Services (Reports Attached) I Report of activities during October for these two divisions. R'. } 2 3. Bench Donation (Report Attached) Approve donation of one concrete bench from Robert A. Ibbotson and Ruth E. Ibbotson. 4. City Council Policies (Report Attached) Approve staff report regarding current policies. V. DISCUSSION ITEMS 5. Appeal of Tree Removals in the Harbor View Hills South Homeowners Association (Report Attached). Review proposed tree removals at 1210 Keel Drive, 1214 Keel Drive, 3601 Park Green Drive and 1401 Outrigger Drive. 6. Upper Castaways Active Park (Plans Attached) Review of plans and possible names for the Upper Castaways Active Park. • 7. Joint Meeting with, City of Costa Mesa Park, Recreation Facilities and Parkways Commission (Agenda Attached) Review proposed agenda for joint meeting. 0 VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. VII. ADJOURNMENT CITY OF Parks, Beaches G NEWPORT BERCHItemII & Recreation October 3, 1995 Commission E d4 City Council Chambers 7 p.m. Staff present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General. Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent Sue Stein, Recreation'Manager Dottie Flohr, Secretary I. ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. by Vice Chair Schonlau. .Roll call was taken. Commissioners Beek, Bonner, Compton, Glasgow and Schonlau were present. Chair Vandervort and Commissioner Demmer were absent. II. APPROVAL OF MINUTES Commissioner Demmer had' requested that the following sentence be included under Item #4, Surfing Regulations: "Petitions were presented which were signed by citizens of West Newport in support Motion x of the current regulations." Commissioner Compton moved to Ayes x x x x x approve the September 5, 1995 minutes as corrected. Unanimous. III. PUBLIC COMMENTS Mr. Brooks Hoar, 1215 Pembroke Lane, addressed the Commission. Mr. Hoar stated the City removed a ficus tree which was causing sidewalk and curb damage. Although the designated street tree is Magnolia, Mr. Hoar reported those on his street are small and unsightly and he requests either a Jacaranda tree be planted or no tree be planted. Director Niederhaus explained that the approved street tree on Pembroke is the Magnolia tree and that the Jacaranda tree creates problems such as flower droppings and root damage. A larger specimen Magnolia tree could be planted if Mr. Hoar agrees to bear the additional expense. He asked Mr. Hoar to contact either .Mr. Lomeli or himself regarding this matter. IV. CONSENT CALENDAR Motion x Commissioner Compton moved the following items be approved Ayes x x x x x except for those removed from the Consent Calendar. Unanimous. J . CITY OF Parks, Beaches G q & Recreation Commission October 3, 1995 Page 2 Citv Council Chambers 7 p.m. ese two divisions'. /lor for West Jetty alasgow, Director raints, this is the I weekend park iin in May'of next own clean up. Jed of the n6bd to II 'be evaluated in I be ample waste ek concerning the oom maintenance teekend cleaning h does become a aintenance. ; of the park taken the sod, painting Item #1 - Removed from Consent Calendar Item #2 - Recreation and Senior Services Approve report of activities during September for th Item #3 - Removed from Consent Calendar Item #4 - Newport Navigator Approve proposed new classes for winter session. Item #5 - Bench Donation Approve one bench donation from Mrs. Norma Ta; View Park. Item #6 - Removed from Consent Calendar ITEMS REMOVED FROM CONSENT CALENDAR Item #1 - Park and Tree Division In response to a question from Commissioner Niederhaus explained that, due to budget consi second year the Department has conclude( maintenance in the fall, which will commence ag, year. Special event users are, responsible for their Commissioner Glasgow suggested users be remin clean up after themselves or else their event, wi regard to future use. Director Kienitz also recommended that there containers for the users. In response to a question from Commissioner Be restrooms, Director Niederhaus advised that rests is separate from Park maintenance with v continuing as previously staffed. Commissioner Glasgow recommended that if tra: problem, users should pay an extra fee to cover m; Item #3 - Bolsa Park Recreation Manager Sue Stein presented picture; October 2. Items to be completed include layinc the wooden shade cover and installing the tot lot. ese two divisions'. /lor for West Jetty alasgow, Director raints, this is the I weekend park iin in May'of next own clean up. Jed of the n6bd to II 'be evaluated in I be ample waste ek concerning the oom maintenance teekend cleaning h does become a aintenance. ; of the park taken the sod, painting CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission G October 3, 1995 Page 3 P.M. Ci,t Y Council Chambers 7 Item # 6 - Harbor View Hills Community Association and HarboP View Hills South Homeowners Association Reforestation Project Jim Wharton, 1033 Goldenrod Avenue and President of Harbor View Hills Community Association, addressed the Commission. Mr. Wharton requested this item be postponed in order that those who have been working on the project, who are currently on vacation, can provide input. He is specifically concerned about the money available for their project and that the progress report submitted shows that 23 trees will be removed, rather than the 90 trees originally requested. Director Niederhaus explained that it is necessary to begin the project of repairing sidewalks and removing the trees causing sidewalk damage in both the Harbor View Hills Community Association and Harbor View Hills South Homeowners Association before the rainy season begins in February. The City is paying for the removals which will result in the full depletion of the reforestation fund. The reforestation agreement will remain open for cost sharing; j and when the respective Associations can provide additional funds, the remaining problem trees that are not causing sidewalk damage can be removed. Mr. Wharton stated he understands the situation better and will be in contact with Director Niederhaus. Motion x Commissioner Compton moved to approve the progress report as Ayes x x x x x submitted. Unanimous. V. DISCUSSION ITEMS Item #7 - Review of the Community Services Department Policies Director Kienitz reported the Commission's calendar calls for a review of the Departments policies to begin in October. The City Council annually reviews policies in February. The Facility Use Policy has been transmitted to the City Attorney's office for review and when completed it will be submitted to the Commission for approval. Item #S - Facility Inspections Facility Inspection Reports are due November 1, 1995. I Item #9 - Joint Meeting with City of Costa Mesa Park, Recreation Facilities and Parkways Commission s Vice Chair Schonlau reported the City of Costa Mesa's Commission unanimously approved a 'joint meeting with this Commission. The Parks, Beaches & Recreation Commission G a October 3, 1995 o o O G'i 00e__ ` Page 4 04 °; City Council Chambers 7 P.M. meeting will be held on Tuesday, November 14, at 6:00 -P.M. in Room 5 at the West Newport Community Center. Items that they would like to address include park security, sharing of facilities and the Cliff Drive Park restoration project. Commissioner Compton suggested adding information on Costa Mesa's Bark Park. An agenda will be posted in accordance with The Brown Act. VI. FUTURE AGENDA ITEMS - None VII.. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 7:40 P.M. The agenda for this meeting was posted September 27, 1995 at 10:15 A.M. outside the City Hall Administration Building. 1 Agenda Item No. IV,-1 November 7,1995 General Services Department Parks and Tree Divisions October, 1995 Activities Report Park Division Activities 1. The fields at Lincoln Athletic Center have been aerated and top dressed as part on the ongoing program to promote a better playing surface. 2. Staff has been coordinating construction projects at Balboa Boulevard median, Bonita Creek Park, Rhine Wharf, Main Street, and Bolsa Park with the Public Works Department. The Main Street project was completed two days early due to the coordination efforts of all involved and was well received by the business community. Bolsa Park is completed, with the exception of the play equipment and is on a sixty day maintenance period by the contractor. Park identification signs were installated and at anti - graffiti coating for walls was completed by the General Services Department's Operation Support Division, through contract and in -house services. •" 3. The annual turfgrass renovation process continues on medians, parks and facilities. This effort is being completed to improve turfgrass and irrigation quality throughout the City. 4. A turfgrass growth retarding product is being tested at various sites. If the product is successful it may be of value to use at some sites to reduce maintenance and irrigation costs. 5. New sprinkler irrigation heads were installed at the McFadden interchange medians by the City's median and roadside contractor. The changes will improve the overall condition of the medians on the Peninsula. 6. Irrigation modifications have been completed at Bonita Creek Park and staff will be reporting back on the improvements at this, facility during the next few months. 7. Park Division staff attended the annual Southern California Turfgrass and Equipment Exposition at the Orange County Fairgrounds. The show displayed a variety of new products, equipment, and technology. 8. Park staff performed traffic control on the weekends at four special events. The events included two running races, one bike race, and one bike tour. Upcoming Activities for November 1. A donated bench will be installed at West Jetty Park. 2. Cleaning, polishing, and sealing of all plaques throughout the park system will begin through contract. This effort is being taken to preserve and protect the plaques, since many are in poor condition. 3. The annual renovation of all turf grass will continue throughout the City. 4. The replacement planting of shrub and ground cover plants will begin at various sites throughout the City. 5. Testing of all irrigation system backflow prevention devices will commence in the park system. The work is performed by contract and is mandated by the Orange County Health Department. Tree Division Activities During the month of October, 1,051 trees were trimmed, 11 trees were planted, 5 trees were root pruned, 10 trees were removed, 5, emergency responses were made regarding trees and 228 tree maintenance requests were received by the • Urban Forester. A significant amount of staff's time (beyond Mr. Conway's efforts) were expended on several tree issues. 1. Staff worked with the General Services Department concrete crew on root pruning trees for sidewalk, curb, and gutter replacement throughout the City. I 2. Tree removals were performed at these locations during the month: 1815 Port Barmouth Place,1 tree due to decay 2499 Cliff Drive,1 tree due to decay 319 Morning Star Lane, l tree due to property damage 320 Morning Star Lane, 1 tree due to property damage 1709 Highland Drive,1 tree due to property damage 430 Orchid Avenue,1 tree due to property damage 1608 Park Avenue,1 tree due to property damage 2555 Vista del Oro, 3 trees due to property damage Cl • • 3. The Urban Forester continues to, evaluate the recent palm planting ion Riverside Drive (copy of report attached). 4. The City tree trimming contractor, West Coast Arborists, completed scheduled work within the Spyglass Hills, Balboa Island, City Hall, Balboa Peninsula and Fashion Island areas. Additionally, annual palm trimming, to lessen the chance of winter storm damage from falling fronds, has commenced throughout the City. Park and Tree Maintenance Superintendent Attachments n U n LJ October 23, 1995 To: Horst Hlawaty, Public Works Department From: Urban Forester Subject: Status of King Palms on Riverside Drive The following is a status report of the King palms on Riverside Drive. I have monitored this project since the trees were installed and initially the trees were suffering due to lack of water by the merchants. Since you have not as yet resolved the watering issue with the merchants, City staff continue to water the trees. The watering and the application of fertilizer have improved the appearance of all the trees, with the exception of two palms that may not survive. We will continue to water the trees until you advise us that the merchants will fulfill their obligations of maintenance. I will continue to, monitor the project and will keep you appraised. Please contact me regarding any questions. JCShn Conway cc: Park and Tree Superintendent 10 Agenda ltem'No. IV -2 COMMUNITY SERVICES DEPARTMENT DATE: November 7, 1995 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director SUBJECT: Monthly Commission Report Adult Sports Registration has started for winter basketball and spring softball. Basketball leagues will start January 8 and softball will start on January 29. Sunday night volleyball at the West Newport Community Center started October 22 with 20 teams, or 150 participants. The Friday night drop - in program is consistently drawing 60 -75 players. Youth Sports Flag football games take place each Thursday from 4:30 -8:30 P.M. at Grant Howald Park. Regular season games determine the seeding placements in the City Championship Tournament held the end of the season. Teams victorious in this endeavor will represent the City at the Orange County Municipal Athletic Association Tournament on December 2. Annual Haunted House The Department's Halloween Haunt on October 31 was very successful. Construction at the Community Youth Center included blacking out 1,000 square feet of windows, doors and skylights; installing temporary walls, tunnel's, physical props, sound systems, • black lights, fog machines and strobe lights; and transferring the Center into three separate theme rooms. This year staff added a costume contest and an art show. Prizes were awarded to the top contestants 'l and all participants enjoyed the Haunted House as well as the outdoor carnival. Pro -Am Surf Championship The 1995 City of Newport Beach Pro -Am Surf Championships, co- sponsored by Rusty Surfboards, took place September 30 and, October 1. This event attracted many of the top surfers in the country who competed for over $5,000 in cash and prizes. The contest also offered a unique opportunity for the youth in the community to compete and socialize with the idols they see at the "O.P. Pro" and other world class surfing events. The Recreation Division utilized the assistance of the Marine Division for safety concerns and General Services for set -up and strike duties. City Runs Balboa Beach to Bay Run for Clean Water.- Recreation staff assisted in planning and conducting the City's first annual Balboa Beach to Bay Run for Clean Water 5K Race on October 14. The event was very successful and raised over $14,000. Corona del Mar Scenic 5K - Planning has begun for the 1996 Corona del Mar Run, tentatively scheduled for June, 1, 1996. Press releases • will be sent this week to all local papers requesting interested artists to submit their designs for the race poster. Recreation and Open !Space Element Work is moving forward on the development of the Recreation and Open Space Element, following the guidelines approved by the Commission at their September 5, 1995 meeting. It includes: 1. Staff committee is developing survey questions. 2. An intern from the UCI School of Social, Ecology will have been hired by the time of the Commission meeting to update the inventory and other data included in the "Technical Manual" of the 1985 document. The intern will be working at an available desk in the Planning and Building Department, under the guidance of a department planner. 3. The firm of Purkiss Rose -RSI has been commissioned to begin work on conceptual plans for CIOSA ,parcels„ following the guidelines • approved by the Commission on October 4, 19.94. We will submit an interim report to the Park and Open Space Committee as soon as available. ��i Bolsa Park • Bolsa Park should be completed with the play equipment installed by mid- November. We are checking schedules with those members of the City Council who wish to be involved to establish a dedication date. 0 �I • COMMUNITY SERVICES DEPARTMENT DATE: October 25, 1995 TO Parks, Beaches and Recreation Commission FROM: Celeste Jardine -Haug SUBJECT: Senior Services Division - Monthly Commission Report The staff met with the architect who will be developing plans to remodel the old offices into a game room. He has many good ideas and works easily with staff. The Friends of OASIS - continue to look for funding for this project. The staff was trained in First Aid and CPR this month, which makes them more capable of handling medical emergencies at the Center. The OASIS Manager and Human Services Coordinator attended the post -White House Conference on Aging for Orange County. The purpose of the meeting was to prioritize initiatives in order of importance to our County and it's seniors. The Conference itself set • an aging agenda for the next 10 years. This information was disseminated to the meeting attendees. • 1� The Center held its annual Halloween Luncheon and party. One hundred fifty people joined together in costumes and enjoyed the music from Ensign Intermediate School chorus and a vaudeville act. As usual a good time was enjoyed by all. Flu shots were administered on Saturday, October 28th. Four hundred people over the age of 60 took advantage of this free service. Vaccines are provided by the County Health Care Agency and administered by volunteer nurses. • • • �� OASIS SENIOR CENTER R E r. !- September 1995 OCT 121995 MONTHLY ACTIVITIESAJMIZATIONREPORT COMMUNITY SERVICES CLASSES /GROUP 3354 AN SERVICES LONG TRIPS Another Passage 26 Laughlin/Flamingo 46 Blood Pressure 92 Rail & Sail 11 Braille 86 Caregiver Support Group 7 DAY TRIPS Case Management 77 Chair Exercise 24 LA County Museum 28 Counseling 71 Del Mar Races 20 Eldercare 5 Old Town - Irvine 15 Employment 39 Sea World 28 Information/Rental 1251 San Diego Old Town 18 Legal Assistance 6 Oak Glen 28 Life On Your Own 23 Medicare Assistance 1 MEETINGS Shared.116using 75 Telephone Reassurance 496 Board of Directors 10 Visual Screening 5 Executive Committee 6 Long Range Planning 8 VOLUNTEER HOURS 2798 Newsletter Collating 26 General Membership 98 FEW am WLXIMO_15"�s Care -A -Van 447 Shuttle 228 NUTRITIOUS LUNCHES 1583 SPECIAL EVENTS Sunday Movies 78 Pancake Breakfast 280 r r1 U Agenda Item No V -3 November 7,1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To approve the donation of one concrete bench from Robert A. Ibbotson and Ruth E. Ibbotson to be located at the street end at Opal Street and South Bay Front on Balboa Island. Donor will also provide plaque with appropriate City verbiage. Discussion • Mr. Robert A. Ibbotson contacted staff per the attached letter to request a bench donation. The concrete bench would replace a wooden bench that was once at this location. As required by City Council policy, the donor will also provide a plaque with the appropriate verbiage. Staff has also been in contact with Ms. Pat Buderwitz of the Balboa Island Improvement Association's Beautification Committee regarding the placement and design of a new style of bench for the Island. Ms. Buderwitz has been coordinating the painting of the fifty benches on the Island by volunteers during the past few years. The benches are located primarily at street ends along the Bay front and on Marine Avenue. Ms. Buderwitz conceptually agrees with the design of the concrete bench, but would like to see wood incorporated into the bench. Additionally, the Balboa Island Merchant's Association has also been exploring a possible new bench design for Marine Avenue, but staff feels that this design •could be similar or different based on different requirements of benches along the business district. Staff has been in contact with a bench manufacture regarding a new design concept that would have minimal wood maintenance, but this style of bench is very expensive. The bench cost would be approximately double that of the • current concrete bench design. J t • Benches constructed from concrete are very appropriate for this location, since the seacoast conditions and vandalism are significant maintenance problems. These concrete benches have been installed on the Balboa Peninsula and along the bluffs on Ocean Boulevard in Corona del Mar, where they have required very little maintenance and vandalism has been almost nonexistent. • • Very respectfully, W*— David E. Niedirhaus DEN /mgl Attachments 1I August 24, 1995 Marcelino G. Lomeli City of Newport Beach General Services Department Post Office Box 1768 Newport Beach, Ca. 92659 Re: Bench donation for Balboa Island Dear Mr. Lomeli: AUG '2 4 1995 Thank you for your letter of August 18th. Your prompt response in this matter is greatly appreciated. As I mentioned in our meeting last Friday, it is my mother's wish to donate a new concrete, or wooden, bench to the City to be placed at Opal Street and South Bay Front, just at the foot of the • City's public pier. This is one of the few street ends that does not now have a bench. My mother, Ruth E. Ibbotson, now 92 years of age, has lived on Balboa Island for 50 or 60 years. In recognition of all the fond memories she and my late father have had over the years, watching their children, grand children, and great grandchildren enjoy the many qualities of The.Island, it would give her great pleasure to provide this bench to the City and the place where it all happened. I understand that the City has certain procedures that must be followed in these matters and I will be happy to provide whatever additional information, or assistance, you may require. Sincerely Ro ert A. Ibbotson 9262 Christine Drive Huntington Beach, Ca. 92646 • Agenda Item IV -4 November 7, 1995 • TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: City Council Policies As part of an annual review of Council policies, staff has completed an assessment of the necessity of modifying any existing Council policy. No current policies are recommended for change at this time. However, a new policy will be developed in the near future for Commission review regarding maintenance of the oceanfront sand dunes. Very respectfully, David E. Niederhaus DEN /es M r'1 U Agenda Item No. V-5 November 7,1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Appeal of Tree Removal at 1210 Keel Drive Recommendation To deny appeal to retain one Cupaniopsis anacardioides (Carrot Wood) tree at 1210 Keel Drive .Discussion Mrs. Irene V. Barr sent the attached response to the Tree Removal Survey that was included with a letter from me dated October 4, 1995(copy attached) to property owners in the Harbor View Hills South Homeowners Association area. • The letter states that if the property owner disagrees with the tree removal they may appeal to the Commission. Specifically, Mrs. Barr is appealing the proposed removal of two Cupaniopsis anacardioides (Carrot Wood) trees at her residence. The City has only identified one that necessitates removal. The tree in front of Mr. and Mrs. Barr's home is one of 34 identified as causing hardscape damage in the report presented at the October 3, 1995 Commission meeting. The new designated replacement tree, a fifteen gallon Ralphiolepis "Majestic Beauty" will be planted at the address. The cost of the tree removal and replacement will be funded through the City's Tree Reforestation Fund. Mr. and Mrs. Barr have received a copy of this report and a notice of the November 7 Commission meeting. Very respectfully, David E. Niederhaus DEN /mgl Attachments a\ 0 • 0, p 0 (VO4- (VO4- 'Remove_ mv2 � -f- eec Tree Removal Survey .1 Rm mmaym nd -ddwdT dA�' N:�o Name, please print_.�e CQ /Y7 Pleas check your response: I agree with the proposed tree removal and replacement program I disagree with the proposed tree removal and replacement program ✓ Property owner at: 102 O f �� e pz-� Daytime telephone number: 7 %6 b — 9109 Comments: QU4-,; .x a -7� o /fie — a [LCLw .vm John Conway, Urban Forester General Services Department 3300 Newport Boulevard `� Newport Beach, California 92659 -1768 Y CITY OF NEWPORT BEACH Copy GENERAL SERVICES -DEPARTMENT PARK AND STREET TREE DIVISIONS P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3162 October 4, 1995 Dear Property,Owner, For the past several months your homeowners association and City staff have been coordinating a parkway Street Tree Reforestation Program for various locations in your neighborhood. Specifically, as part of an ongoing Urban Forestry Reforestation Program, several trees in various locations throughout the, City have been identified as causing ongoing damages to public and private property such as curbs, gutters and sidewalks. These damages are significant and require the removal of mature trees. Additionally, this Program includes the replacement of damaged ,public hardscape and the replanting of fifteen gallon replacement trees whenever possible. • The tree(s) at your residence have been identified as one(s) that need(s), to be removed at City expense, prior to the hardscape being replaced also at City expense. Your Association has conducted some initial surveys relative to your feeling in the matter of this program. The City is finalizing this *work by an official survey of the property owners. Please fill out the attached form which indicates if you concur or disagree with the tree removal(s). If you disagree with the removal(s) you may appeal the proposed tree removal(s) to the Park, Beaches and Recreation Commission, in a specific letter addressed to me. This letter must be sent to me by October 31, 1995. Please contact John Conway, Urban Forester, if you have any questions at 644 -3083. Sincerely, David E. Niederhaus, Director General Services Department DEN /mgl • Attachment o�— 3300 Newport Boulevard, Newport Beach 0 Tree Removal Survey Name, please print Pleas check your response: I agree with the proposed tree removal and replacement program I disagree with the proposed tree removal and replacement program • Signature: Property owner at: Daytime telephone number:. Please return to: John Conway, Urban Forester General Services Department 3300 Newport Boulevard Newport Beach, California 92659 -1768 • Agenda Item No._ October 3, 1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Harbor View Hills South Homeowners Association Progress Report The Harbor View Hills South Homeowners Association and staff have been working collectively on a reforestation project relative to private and public property damages relative to ,parkway street trees. The last correspondence to the Association dated August 18, 1995,which is attached identified thirty -five street trees that have been documented as causing significant hardscape damage in the Association areas. The City will proceed with the removal of the trees to coincide with an upcoming hardscape replacement contract in the Harbor View Hills South area and finalize the notification of the effected property owners. The trees will be removed based • on the criteria listed in City Council Policy G- 1(copy attached). Those property owners not wanting the tree removed have the option of appeal to the Commission. `J 9A The trees that will be removed as part of this process will be replaced with the City designated tree. The cost of removing the trees and fifteen gallon replacement plantings will be funded by the Capital Improvement Reforestation account. Tree removal requests by the Association beyond the thirty -five identified will not be funded by the City and must meet the G -1 policy criteria. Very respectfully, y David E. Niederhaus DEN /mgl Attachments •• n SEW PORT CITY OF NEWPORYBEACH CU T P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 C'9</ FO RN\P I Ms. Yvonne Houffels, President Harbor View Hills South Homeowners Association 17300 Red -dll Avenue, Suite 210 Irvine, CA 92714 Dear Ms. Houffels, August 18,1995 The Park, Beaches and Recreation Commission at the August 1, 1995 meeting approved the request for the street tree redesignation in your association. I am requesting that as part of the reforestation phasing that will be occurring, that you survey and document those property owners who reside adjacent to any City parkway street tree to be removed, per the attached list. Please provide this information to me at your earliest convenience so that we • may finalize the reforestation program. Additionally, I must remind you that City trees will be removed only due to existing private and /or-public property damage and not due solely to view obstructions nor potential wind damage. Please contact me at (714) 644 -3055 if you have any questions. • Sincerely, a David E. Niederhaus, Director General Services Department DEN /an Attachment `�� 3300 Newport Boulevard, Newport Beach Street'Tree Reforestation Program Preliminary, =Report Harbor View South Homeowners Association Fiscal Year 1995 - 96 Hardscape Damaged Sites Removal Replaceme nk Existing Tree (Address) 924 Sandcastle Drive 1 - Eucalyptus 1811-$234 $95 per tree 938 Sandcastle Drive 1- Eucalyptus 18"-$234 1009 Sandcastle Drive 1- EucalEtyptus 12"-$156 1100 Sandcastle Drive 2 - Eucalyptus 1211-$312 1112 Sandcastle Drive 2 - Eucalyptus 1811- $468 1212 Sandcastle Drive 1- Eucalyptus 18"-$234 1312 Sandcastle Drive 1,- Eucalyptus 1211-$156 • 1428 Sandcastle Drive 2 - Eucalyptus 12"-$312 3627 Blue Key 1' - Cupaniopsis 1$" - $156 3621 Blue Key 1- Cupaniopsis 12"-$156 3600 Catamaran 1- Cupaniopsis 12"-$156 1- Cupaniopsis 611-$78 1200 Outrigger 1- Cupaniopsis 12"-$156 1209 Outrigger 1- Cupaniopsis 12"-$156 1221 Outrigger 1- Cupaniopsis 1211-$156 1315 Outrigger 2- Cupaniopsis 12114312 1324 Outrigger 1- Cupaniopsis 12"-$156 1401 Outrigger 1 - Cupaniopsis 1211-$156 Page 1 E �� Page 2 Street Tree Reforestation Program Preliminary Report Harbor View South Homeowners Association • Fiscal Year 1995 - 96 Hardscape Dim-aged Sites - Existing Tree Removal Replacemed�= (Address) Costs Costs 1321 Keel 1- Cupaniopsis 12"-$156 1201 Keel 1- Cupaniopsis 1211-$156 1210 Keel 1- Cupaniopsis 12"-$156 1214 Keel 1- Cupaniopsis 12"-$156 1217 Keel 1- Cupaniopsis 12"-$156 1428 Keel 1- Cupaniopsis 12"-$156 3501 Seabreeze Lane 1- Schinus 18" - $234 . 3621 Sausalito Drive 1- Cupaniopsis 12"-$156, 3601 Park Green 1- Cupaniopsis 12"-$156 1201 Sand Key 1- Cupaniopsis 1211-$156 , 3723 Park Green Drive 1- Cupaniopsis 12"-$156 3827 Park Green Drive 1- Cupaniopsis 12"-$156 3830 Key Bay 1- Cupaniopsis 1211 - $156 TOTAL 35 trees $5,850.00 $3,325.00 E �� Page 2 +* • G -1 RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community (Attachment 1) which should be retained to the exclusio'h of all normal problems. This list will contain landmark trees, special trees of .beauty,, stately trees which contribute to an entire neighborhood, dedicated trees, etc. These trees will be identified, mapped and recorded. Subsequent to this they will be given special treatment to retain them, as deemed appropriate by the General Services Director. If said special treatment is not determined to be adequate to retain the identified tree, a full report shall be made to the Commission before any other action is taken. Whenever it is necessary to prune tree roots in parkways or other public areas in order, to correct or prevent damage being caused by the subject tree, every reasonable effort shall be made to save the tree. It will still be necessary to meet the City's standards relative to grades and' alignments, with the exception of those special trees discussed in Paragraph 1•of this, policy statement. . If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall'be considered individually omits; own merits to determine whether the tree should be retained or. replaced.. , all parkway trees iriclucled in this category must be subjected to and.meet the ,following criteria: 1. Have a tree hazard evaluation performed .by tli e City arborist (Attachment 2). 2 Have sufficient life;expectancy to,merit,special consideration. 3. Have contiguous property owners be desirous of retaining the tree if special treatment of other than, the sidewalk repair is necessary to retain it. 4. Be of a desirable species on the official street tree list by the Parks, Beaches and Recreation Commission. 5. Not have had a consistent history of damaging public or privately owned property such as sewers, water mains, sidewalks, curbs, walls, fences, foundations, etc., as indicated per City records, or by competant authority as a structural engineer, general contractor, or • qualified City official. II 0 • Agenda Item No. IV -2 August 1, 1995 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Change of Designated Parkway Street Trees in the Harbor View Hills South Homeowners Association Recommendation To approve a change in the designated parkway street trees on the following streets located within the Harbor View Hills South Homeowners Association: Street Designated Tree Proposed Designated Tree Sandcastle Drive Carrot Wood Little Gem Magnolia Blue Key Same Same Surfview Lane Same Same Seabreeze Lane Jacaranda Same Quiet Cove Brisbane Box Same Sausalito Drive Carrot Wood Same Tiller Way Brisbane Box Same Topside Lane Carrot Wood Bronze Loquat Inlet Isle Same Same Sandune Lane Brisbane Box Same Park Green Drive Carrot Wood Same Key Bay Same Same Key West Same Same Sand Key Same Same Catamaran Drive Carrot Wood Majestic Beauty Ralphiolepis Keel Drive Same Same Outrigger Drive Same Same Seacrest Drive Same Same Herron Way Same Same History The Harbor View Hills South Homeowners Association and staff have been working together for the past few months as directed by the Parks, Beaches and Recreation Commission on a parkway street reforestation program. The proposed recommendation to redesignate tree species represents a joint effort between the Association and staff on the first phase of this project. IT • "No Discussion Staff and the Association have been working on an agreement to begin a phased program relative to parkway street tree reforestation. One important element of this process is to select replacement trees that can to be maintained within the growth space and also not cause damage to either private or public property. The species of trees that are being recommended meet this criteria and wouldbe a significant improvement within the Association areas. A final report with a agreement relative to reforestation(tree removals, planting and funding) between the Association and the City with be presented at the Commission meeting scheduled for September 5,1995. Very respectfully, David E. Niederhaus DEN /ml 30 • Agenda Item No._V -5 November 7,1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Appeal of Tree Removal at 1214 Keel Drive Recommendation To deny appeal to retain one Cupaniopsis anacardioides (Carrot Wood) tree at 1214 Keel Drive Discussion Mr. and Mrs. Victor Penan sent the attached letter in response to the Tree Removal Survey from me dated October 4, 1995(copy attached) to property owners in the Harbor View Hills South Homeowners Association area. The letter states that if the property owner disagrees with the tree removal they may appeal to the Commission. Specifically,, Mr. and 'Mrs. Penan are appealing the proposed removal of one Cupaniopsis anacardioides (Carrot Wood) tree at their residence. The tree in front of Mr. and Mrs. Penn's home is one of 34 identified as causing hardscape damage in the report presented at the October 3, 1995 Commission meeting. The new designated replacement tree, a fifteen gallon Ralphiolepis "Majestic Beauty" will be planted at the address. The cost of the tree removal and replacement will be funded through the City's Tree Reforestation Fund. Mr. and Mrs. Penan have received a copy of this report and a notice of the November 7 Commission meeting. Very respectfully, David E. Niederhaus DEN /mgl Attachments 31 VICTOR & EILEEN PENAN 1214 Keel Drive, Corona del Mar, CA 92625 Telephone: 644 -2205 Fax: 644 -2209 October 26, 19.95 Mr. David E Niederhaus, Director City of Newport Beach General Services Department Park and Street Tree Divisions P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Mr. Niederhaus: In response to your letter to us dated October 4, 1995 we firmly disagree and hereby appeal the proposed tree(s) removal from our residence. I have left a couple of messages for John Conway, Urban Forester and for Susan Conley, Senior Manager of Harbor View Hills South Homeowners Association and have not been able to speak with anyone regarding this matter. We have many questions and concerns regarding the 'removal of trees and would like to discuss it with the person(s) who is /are spearheading this project. We can be contacted at the above telephone number. Sincerely, Victor E. Penan Eileen Penan 0 -7)2 0 CITY OF NEWPORT BEACH Copy GENERAL SERVICES -DEPARTMENT- PARK AND STREET TREE DIVISIONS P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3162' October 4, 1995 Dear Property Owner, For the past several months your homeowners association and City staff have been coordinating a parkway Street Tree Reforestation Program for various locations in your neighborhood. Specifically, as part of n ongoing Urban Forestry Reforestation Program, several trees in.various locations throughout the City have been identified as causing ongoing damages to public and private property such as curbs, gutters an d sidewalks. These damages are significant and 'require the removal of mature trees. Additionally, this Program includes the replacement of damaged public hardscape and the replanting of fifteen gallon replacement trees whenever possible. The tree(s) at your residence have been identified as one(s) that need(s) to be • removed at City expense, prior to the hardscape being replaced also at City expense. Your Association has conducted some initial surveys relative to your feeling in the matter of this program. The City is finalizing this work by an official survey of the property owners. Please fill out the attached form which indicates if you concur or disagree with the tree removal(s). If you disagree with the removal(s) you may appeal the proposed tree removal(s) to the Park, Beaches and Recreation Commission, in a specific letter addressed to me. This letter must be sent to me by October 31, 1995. Please contact john Conway, Urban Forester, if you have any questions at 644 -3083. Sincerely, e n David E. Niederhaus, Director General Services Department DEN /mgl Attachment 9)� 3300 Newport Boulevard, Newport Beach 0 n Tree Removal Survey Name, please print Pleas check your response: I agree with the proposed tree removal and replacement program I disagree with the proposed tree removal and replacement program Property owner Daytime telephone number: Comments: Please return to: John Conway, Urban Forester General Services Department 3300 Newport Boulevard Newport Beach, California 92659 -1768 -I r" " n 11 SEW PO CITY OF NEWPORT-$fiACH U P.O: BOX 1768, NEWPORT BEACH, CA 92658 -8915 cq4 FO RN�P a Ms. Yvonne Houffels, President Harbor View Hills South Homeowners Association 17300 Redhill Avenue, Suite 210 Irvine, CA 92714 Dear Ms. Houffels, August 18,1995 The Park, Beaches and Recreation Commission at the August 1, 1995 meeting approved the request for the street tree redesignation in your association. I am requesting that as part of the reforestation phasing that will be occurring, that you survey and document those property owners who reside adjacent to any City parkway street tree to be removed, per the attached list. Please provide this information to me at your earliest convenience so that we may finalize the reforestation program. Additionally, I must remind you that City trees will'be removed only due to existing private and/or -public property damage and not due solely to view obstructions nor potential wind damage. Please contact me at (714) 644-3035 if you have any questions. Sincerely, David R. Niederhaus, Director General Services Department DEN /an Attachment 3300 Newport Boulevard, Newport Beach 3s Page 1 3� ,. • Street Tree Refords.' on Program PreiiminayR�eport. Harbor mew South Homeowners Association FiscaiYear.''71995 =�96 MM 9M 9 ?4 Sandcastle Drive 1- Eucalyptus 18114234 $95 per tree 938 Sandcastle Drive 1- Eucalyptus 1811-$234 1009 Sandcastle Drive 1 - Eucaf2yptus 12" - $156 1100 Sandcastle Drive 2 - Eucalyptus 1211-$312 1112 Sandcastle Drive 2 - Eucalyptus 1811- $468 1212 Sandcastle Drive 1- Eucalyptus 1811-$234 1312 Sandcastle Drive 1.- Eucalyptus 1211-$156 • 1428 Sandcastle Drive 2 - Eucalyptus 1211-$312 3627 Blue Key 1- Cup' up'aniopsis 1211-$156 3621 Blue Key 1- Cupaniopsis 12114156 3600 Catamaran 1- Cupaniopsis 1211-$156 1- Cupaniopsis 6" - $78 1200 Outrigger 1 - Cupaniopsis 1211-$156 1209 Outrigger 1- Cupaniopsis 1211-$156 1221 Outrigger 1 - Cupaniopsis 12" - $156 1315 Outrigger 2- Cupaniopsis 1211-$512 1324 Outrigger 1- Cupaniopsis 12"-$156 1401 Outrigger 1 - Cupaniopsis 1211-$156 Page 1 3� ,. r, • %I Page 2 V Street Tree Reforestation Pirogiai m. Pre 1!miiiar ^'.Report Harbor View South Hoeowners Association my • Fiscal Year II" - 96 - Rem Replacement 1321 Keel 1- Cupaniopsis 1211-$156 1201 Keel 1 - Cupaniopsis 1211-$156 1210 Keel 1- Cupatuopsis 1211-$156 1214 Keel 1- Cupaniopsis 1211-$156 1217 Keel 1 - Cupaniopsis 1211-$156 1428 Keel 1- Cupaniopsiss 1211-$156 3501 Seabreeze Lane 1- Schinus 18" - $234 3621 Sausalito Drive 1- Cupaniopsis 1211-$156 , ' 3601 Park Green 1- Cupaniopsis 1211-$156 1201 Sand Key 1- Cupaniopsis 1211-$156 , 3723 Park Green Drive 1- Cupaniopsis 1211-$156 3827 Park Green Drive 1- Cupaniopsis 1211-$156 3830 Key Bay i - Cupaniopsis 1211-$156 TOTAL 35 trees $5,850.00 $3,325.00 • %I Page 2 t t RETENTION OR REMOVAL OF PARK AND PARKWAY TREES G -1 It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community (Attachment 1) which should be retained ,to the exclusion of all .normal problems. ' This list will contain landmark trees, special trees of .beauty, stately trees which contribute to an entire neighborhood, dedicated trees, etc.. These trees will be identified, mapped and- recorded. Subsequent to this they Will be given special treatment to retain them, as deemed appropriate by the General Services Director. If said special treatment is not determined to be adequate to retain the identified tree, a full report shall be made to the Commission before any other action is taken. Whenever it is necessary to prune tree roots in parkways or other public areas in order„ to correct or prevent, damage being caused by the .subject tree, every reasonaiile effort shall be made to save the tree. It will still be necessary to meet the City's standards relative to grades and`aligrmients, with the exception of those special frees discussed in Paragraph 1 of, this. policy statement. If it is''necessary for a free other than that included in Paragraph 1 to be grail given special treatment, each tree shall be considered individually on-its; own merits to deterriiine' whether the tree should lbe retained ortreplaced.; ,,aI1 parkway trees iri idcfed in this category must be subjected to at' ' —" ' t the,follo' criteria: 1. Have a tree hazard evaluation :performed by t4e City arborist (Attachment 2). 2 Have sufficient life expectancy, to, merit special consideration. 3. Have contiguous property owners be desirous of retaining, the free if special treatment of other than the sidewalk repair is necessary to retain it 4. Be of a desirable species on the official street tree list by the Parks, Beaches and Recreation Commission. 5. Not have had a consistent history of damaging public or privately owned property such as sewers, water mains, sidewalks, curbs, walls, fences, foundations, etc., as indicated per City records, or by competant authority as a structural engineer, general contractor, or • qualified City official. .t CA M Agenda Item No. IV -2 August 1, 1995 To: Parks, Beaches & Recreation Commission Prom: General Services Director Subject: Change of Designated Parkway Street Trees in the Harbor View Hills South Homeowners Association Recommendation To approve a change in the designated parkway street trees on the following streets located within the Harbor View Hills South Homeowners Association: Street Designated Tree Proposed Designated Tree Sandcastle' Drive Carrot Wood Little Gem Magnolia„ Blue Key Same Same Surfview Lane Same Same Seabreeze Lane Jacaranda Same Quiet Cove Brisbane Box Same Sausalito Drive Carrot Wood Same Tiller Way Brisbane B'ox Same Topside Lane Carrot Wood Bronze Loquat Inlet Isle Same Same Sandune Lane Brisbane Box Same Park Green Drive Carrot Wood Same Key Bay Same Same Key West Same Same Sand Key 'Same Same Catamaran Drive Carrot Wood Majestic Beauty Ralphiolepis Keel Drive Same Same Outrigger Drive Same Same Seacrest Drive Same Same Herron Way Same Same History The Harbor View Hills South Homeowners Association and staff have been working together for the past few months as directed by the Parks, Beaches and Recreation Commission on a parkway street reforestation program. The proposed recommendation to redesignate tree species represents a joint effort between the Association and staff on the first phase of this project. Discussion • Staff and the Association have been working on an agreement to begin a phased program relative to parkway street tree reforestation. One important element of this process is to select replacement trees that can to be maintained within the growth space and also not cause damage to either private or public property. The species of trees that are being recommended meet this criteria and would be a significant improvement within the Association areas. n LJ • A final report with a agreement relative to reforestation(tree removals, planting and funding) between the Association and the City with be presented at the Commission meeting scheduled for September 5, 1995. Very respectfully, _ David E. Niederhaus DEN /ml qb 0 Agenda Item No. V -5 November 7,1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Appeal of Tree Removal at 3601 Park Green Drive Recommendation To deny appeal to retain one Cupaniopsis anacardioides (Carrot Wood) tree at 3601 Park Green Drive. Discussion Ms. Kathryn H. Jones sent the attached response to the Tree Removal Survey that was included with a letter from me dated October 4,1995 (copy attached) to property owners in the Harbor View Hills South Homeowners Association area. The letter states that if the property owner disagrees with the tree removal.they may appeal to the Commission. Specifically, Ms. Jones is appealing the proposed removal of the Cupaniopsis anacardioides (Carrot Wood) tree at her residence. The tree in front of Ms. Jones's home is one of 34 identified as causing hardscape damage in the report presented at the October 3, 1995 Commission meeting. The new designated replacement tree, a fifteen gallon Ralphiolepis " Majestic Beauty " will be ,planted at the address. The cost of the tree removal and replacement will be funded through the City's Street Tree Reforestation Fund. Ms. Jones has received a copy of this report and a notice of the November 7 Commission meeting. Very respectfully, David E. Niederhaus • DEN /mgl Attachments �� I 0 Tree Removal Survey Name, please print es Pleas, check your response: CO 6-Cl fU ��a.J yaOTwwn Mw nTn.MrI T- T�- > -�`Z� I agree with the proposed tree removal and replacement program I disagree with the proposed tree • replacement program Property owner Y lr-jc �.ele sZ Daytime telephone number:�lz) ZlvO — (V/J ;' 7 � A,,e7 -ee d V. Please return to: John Conway, Urban Forester General Services Department 3300 Newport BoulevardG % ✓� Newport Beach, California 92659- 1768��,.c e o L✓u. ,0 • CITY OF NEWPORT BEACH `opy GENERAL SERVICES DEPARTMENT PARK AND STREET TREE DIVISIONS P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3162 October 4, 1995 Dear Property Owner, For the past several months your homeowners association and City staff have been coordinating a parkway Street Tree Reforestation Program for various locations in your neighborhood. Specifically, as part of an ongoing Urban Forestry Reforestation Program, several trees in various locations throughout the City have been identified as causing ongoing damages to public and private property such as curbs, gutters and sidewalks. These damages are significant and require the removal of mature trees. Additionally, this Program includes, the replacement of damaged public hardscape and the replanting of fifteen gallon replacement trees whenever possible. The tree(s) at your residence have been identified as one(s) that need(s) to be . removed at City expense, prior to the hardscape being replaced also at City. expense. Your Association has conducted some initial surveys relative to your feeling in the matter of this program. The City is finalizing this *.work by an official survey of the property owners. Please fill out the attached form which indicates if you concur or disagree with the tree removal(s). If you disagree with the removal(s) you may appeal the proposed tree removal(s) to the Park, Beaches and Recreation Commission, in a specific letter addressed to me. This letter must be sent to me by October 31, 1995. Please contact John Conway, Urban Forester, if you have any questions at 644 -3083. Sincerely, n David E. Nied'erhaus, Director General Services Department DEN /mgl • Attachment 1-i ) 3300 Newport Boulevard, Newport Beach 0 Tree Removal Survey Name, please print Pleas check your response: I agree with the proposed tree removal and replacement program I disagree with the proposed tree.removal and replacement program . Signature: Property owner at: n U LIJ Daytime telephone number:. Please return to: John Conway, Urban Forester General Services Department 3300 Newport Boulevard Newport Beach, California 92659 -1768 1J Agenda Item No._ October 3,1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Harbor View Hills South Homeowners Association Progress Report The Harbor View Hills South Homeowners Association and staff have been working collectively on a reforestation project relative to private and public property damages relative to ,parkway street trees. The last correspondence to the Association dated August 18, 1995,,which is attached identified thirty -five street trees that have been documented as causing significant hardscape damage in the Association areas. The City will proceed with the removal of the trees to coincide withan upcoming hardscape replacement contract in the Harbor View Hills South.area and finalize the notification of the effected property owners. The trees will be removed based • on the criteria listed in City Council Policy G- 1(copy attached). Those property owners not wanting the tree removed have the option of appeal to the Commission. • The trees that will be removed as part of this process will be replaced with the City designated tree. The cost of removing the trees and fifteen gallon replacement plantings will be funded by the Capital Improvement Reforestation account. Tree removal requests by the Association beyond the thirty -five identified will not be funded by the City and must meet the G -1 policy criteria. Very respectfully, David E. Niederhaus DEN /mgl Attachments `1 5 !r: SEW PORT _ CITY OF NEWPORT BEACH U z P.O. BOX 1768, NEWPORT BEACH, CA "92658 -8915 u Ms. Yvonne Houffels, President ' Harbor View Hills South Homeowners Association 17300 Redhill Avenue, Suite 210 Irvine, CA 92714 Dear Ms. Houffels, August 18,1995 The Park, Beaches and Recreation Commission at the August 1, 1995 meeting approved the request for the street tree redesignation in your association. I am requesting that as part of the reforestation phasing that will be occurring, t�at you survey and document those property owners who reside adjacent to any City parkway street tree to be removed, per the attached list. Please provide this information to me at your earliest convenience so that we may finalize the reforestation program. Additionally, I must remind you that • City trees will be removed only due to existing private and /or,public property damage and not due solely to view obstructions nor potential wind damage. Please contact me at (714) 644 -3055 if you have any questions. Sincerely, David E. Niederhaus, Director General Services Department DEN /an • Attachment %� 3300 Newport Boulevard, Newport Beach -; Street Tree Reforestation Program Trelimina yq '' rt• ::; ; ; ; , Harbor wew South H- omeowniers Association . Fiscal Year,7995. 0 • ' •' Removal Existing Tree Replacement ,, ic osts Costs 924 Sandcastle Drive 1- Eucalyptus 18"-$234 $95 per tree 938 Sandcastle Drive 1- Eucalyptus 18"-$234 1009 Sandcasde Drive 1- Eucal'xyptus 12"-$156 1100 Sandcastle Drive 2 - Eucalyptus 12"-$312 1112 Sandcastle Drive 2 - Eucalyptus 18"-$468 1212 Sandcastle Drive 1- Eucalyptus 1811-$234 1312 Sandcastle Drive 1.- Eucalyptus 12"-$156 1428 Sandcastle Drive 2 - Eucalyptus 1211-$312 3627 Blue Key 1- Cupaniopsis 12"-$156 3621 Blue Key 1- Cupaniopsis 12"-$156 3600 Catamaran 1 - Cupaniopsis 1211- $156 1- Cupaniopsis 6" - $78 1200 Outrigger 1- Cupaniopsis 12"-$156 1209 Outrigger 1- Cupaniopsis 12"-$156 1221 Outrigger 1- Cupaniopsis 12"-$156 1315 Outrigger 2- Cupaniopsis 12"-$312 1324 Outrigger 1- Cupaniopsis 12"-$156 1401 Outrigger i - Cupaniopsis 12" - $156 �1 Page 1 •r. . Street Tree Reforestation Program Pre ' inary.;Report Harbor View South Homeowners Association • Fiscal Year 1*995 - 96 • 11 - ardscape Dama—ged Sbe's[—Exisfing Tree. I Removal, Replacement ,, . '. costs. Costs 1321 Keel 1 - Cupaniopsis 12"-$156 1201 Keel 1 - Cupaniopsis 12"-$156 1210 Keel 1- Cupat opsis 12"-$156 1214 Keel 1- Cupaniopsis 12"-$156 1217 Keel, 1 - Cupaniopsis 12"-$,156 1428 Keel 1 - Cupaniopsis 12"-$156 3501 Seabreeze Lane 1 - Schinus IT - $234 3621 Sausalito Drive 1- Cupaniopsis 12114156 3601 Park Green 1- Cupaniopsis 12114156 1201 Sand Key 1- Cupaniopsis 12"-$156 , 3723 Park Green Drive 1- Cupaniopsis 1211-$156 3827 Park Green Drive 1- Cupaniopsis 12"-$156 3830 Key Bay 1- Cupaniopsis 12"-$156 TOTAL 35 trees $5,850.00 $3,325.00 iffil Page .2 M1, . 0 • • G -1 RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community (Attachment 1) which should be retained to the exclusidtt of all .normal problems. This list will contain landmark trees, special trees of',beauty,_stately trees which contribute to an entire neighborhood, dedicated trees, etc.. These trees will be identified, mapped and recorded. Subsequent to •this they will be given special treatment to retain them, as deemed appropriate by the General Services Director. If said special treatment is not determined to be adequate to retain the identified free, a full report shall be made to the Commission before any other action is taken Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the .subject tree, every reasonable effort shall be made to save the tree. It will still be necessary to meet the City's standards relative to grades and "alignme' nis, with the exception of those special'trees discussed in Paragraph 1 of this, policy statement If it s`necessary for a free other than that'm -" clucled•in Paragraph 1 to be given special treatment, each tree of ,all be considered individually on ;its; own merits to determine'" whether tiie tree should be re Eai;ted oMrepl aced. ,,.all .parkway trees iricliicled in this category must be subjected tof and;meet the.following criteria: Have .a tree hazard evaluation _performed by t1,ie City arborist • —1,., � � (Attaclimerit 2). � ' 2 41 Have ^ sufficient life expectancy to, merit special consideration. 3. Have contiguous properly owners be desirous of retaining the tree if special treatment of.other than, the sidewalk repair is necessary to retain it 4. Be of a desirable species on the official street tree list by the Parks, Beaches and Recreation Commission. 5. Not have had a consistent history of damaging public or privately owned property such as sewers, water mains, sidewalks, curbs, walls, fences, foundations, etc., as indicated per City records, or by competant authority as a structural engineer, general contractor, or qualified City official. •t LJ • • Jv Agenda Item No. LV -2 August 1, 1995 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Change of Designated Parkway Street Trees in the Harbor View Hills South Homeowners Association Recommendation To approve a change in the designated parkway street trees on the following streets located within the Harbor View Hills South Homeowners Association: Street Designated Tree Proposed Designated Tree Sandcastle Drive Carrot Wood Little Gem Magnolia, Blue Key Same Same Surfview Lane Same Same Seabreeze Lane jacaranda Same Quiet Cove Brisbane Box Same Sausalito Drive Carrot Wood Same Tiller Way Brisbane Box Same Topside Lane Carrot Wood Bronze Loquat Inlet Isle Same Same Sandune Lane Brisbane Box Same Park Green Drive Carrot Wood Same Key Bay Same Same Key West Same Same Sand Key Same Same Catamaran Drive Carrot Wood Majestic Beauty Ralphiolepis Keel Drive Same Same Outrigger Drive Same Same Seacrest Drive Same Same Herron Way Same Same History The Harbor View Hills South Homeowners Association and staff have been working together for the past few months as directed by the Parks, Beaches and Recreation Commission on a parkway street reforestation program. The proposed recommendation to redesignate tree species represents a joint effort between the Association and staff on the first phase of this project. '. Discussion • Staff and the Association have been working on an agreement to begin a phased program relative to parkway street tree reforestation. One important element of this process is to select replacement trees that can to be maintained within the growth space and also not cause damage to either private or public property.. The species of trees that are being recommended meet this criteria and would be a significant improvement within the Association areas. • 1l A final report with a agreement relative to reforestation(tree removals, planting and funding) between the Association and the City with be presented at the Commission meeting scheduled for September 5,1995. Very respectfully, David E. 'Niederhaus DEN /ml Agenda Item No. V -5 November 7,1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Appeal of Tree Removal at 1401 Outrigger Drive Recommendation To deny appeal to retain one Cupaniopsis anacardioides (Carrot Wood) tree at 1401 Outrigger Drive. Discussion Mr. Clyde F. McCoy sent the attached response to the Tree Removal Survey letter from me dated October 4, 1995 (copy attached) to property owners in the Harbor View Hills South Homeowners Association area. The letter states that if • the property owner disagrees with the tree removal they may appeal to the Commission. Specifically, Mr. McCoy is appealing the proposed removal of one Cupaniopsis anacardioides (Carrot Wood) tree at his residence. • The tree in front of Mr. McCoy's home is one of 34 identified as causing hardscape damage in the report presented at the October 3, 1995 Commission meeting. The new designated replacement tree, a fifteen gallon Ralphiolepis "Majestic Beauty" will be planted at the address. The cost of the tree removal and replacement will be funded through the City's Tree Reforestation Fund. Mr. McCoy has received a copy of this report and a notice of the November 7 Commission meeting. Very respectfukerhaus ly, DL— David DEN /mgl Attachments S'Z L LJ • Tow October 30, 1995 er 14 Financial CITY OF NEWPORT BEACH Park & Street Tree Divisions 3300 Newport Boulevard P. 0. Box 1768 Newport Beach, CA 92658 -8915 Attention: David E. Niederhaus, Director General Services Department Reference: Tree Removal, 1401 Outrigger Drive, Corona Del Mar bear Mr. Niederhaus: I am the owner of the above referenced property. Pursuant to your letter of October 4, 1995, I wish to appeal the proposed tree removal at my property for the following reasons: 1. Although the tree has previously necessitated repair of the sidewalk, that was done some years ago, and the repair has been stable since. 2. The tree is causing no damage to the curb or gutter in the area. For these reasons, I believe that removal of the tree at this time is premature, and I object to its replacement with a new (and undoubtedly smaller) tree at this time. Thank you for your attention to this letter. Please address any response to my office address below. Verry�/, truly yours, C1 e F. McCoy CFM /11 5 3 300 Pacific Coast Highway • Suite 406 • Huntington Beach, CA 92648 Tel. (714) 969 -9884 • Fax: (714) 969 -7355 • Agenda Item No._ October 3, 1995 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Harbor View Hills, South Homeowners Association Progress Report The Harbor View Hills South Homeowners Association and staff have been working collectively on a reforestation project relative to private and public property damages relative to parkway street trees. The last correspondence to the Association dated August 18, 1995,,which is attached identified thirty -five street trees that have been documented as causing significant hardscape damage in the Association areas. The City will proceed with the removal of the trees to coincide with an upcoming hardscape replacement contract in the Harbor View Hills South area and finalize the notification of the effected property owners. The trees will be removed based • on the criteria listed in City Council Policy G- 1(copy attached). Those property owners not wanting the tree removed have the option of appeal to the Commission. • The trees that will be removed as part of this process will be replaced with the City designated tree. The cost of removing the trees and fifteen gallon replacement plantings will be funded by the Capital Improvement Reforestation account. Tree removal requests, by the Association beyond the thirty -five identified will not be funded by the City and must meet the G -1 policy criteria. Very respectfully, David E. Niederhaus DEN /mgl Attachments S' � CITY OF NEWPORT BEACH `opy GENERAL SERVICES -DEPARTMENT PARK AND STREET TREE DIVISIONS P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3162 October 4,1995 Dear Property Owner, For the past several months your homeowners association and City staff have been coordinating a parkway Street Tree Reforestation Program for various locations in your neighborhood. Specifically, as part of an ongoing Urban Forestry Reforestation Program, several trees in various locations throughout the City have been identified as causing ongoing damages to public and- private property such as curbs, gutters and sidewalks. These damages are significant and require the removal of mature trees. Additionally, this Program includes the replacement of damaged public hardscape and the replanting of fifteen ,gallon replacement trees whenever possible. • The tree(s) at your residence have been identified as one(s) that need(s) to be removed at City expense, prior to the hardscape being replaced also at City expense. Your Association has conducted some initial surveys relative to your feeling in the matter of this program. The City is finalizing this work by an official survey of the property owners. Please fill out the attached form which indicates if you concur or disagree with the tree removal(s). If you disagree with the removal(s) you may appeal the proposed tree removal(s) to the Park, Beaches and Recreation Commission, in a specific letter addressed to me. This letter must be sent to me by October 31, 1995. Please contact John Conway, Urban Forester, if you have any questions at 644 -3083. Sincerely, e n David E. Niederhaus, Director General Services Department DEN /mgl • Attachment S J 3300 Newport Boulevard, Newport Beach • • 0 Tree Removal Survey Name, please print Pleas check your response: I agree with the proposed tree removal and replacement program I disagree with the proposed tree removal and replacement program Property owner Daytime telephone number: Comments: Please return to : John Conway, Urban Forester General Services Department 3300 Newport Boulevard Newport Beach, California 92659 -1768 :rl E CITY OF NEWPORZBEA.CH" P.O: BOX 1768, NEWPORT BEACH, CA-92658 -8915 ' I, lvls. Yvonne Houffels, President Harbor View Hills South Homeowners Association 17300 Redhill Avenue, Suite 210 Irvine, CA 92714 ' Dear Ms. Houffels, August 18,1995 The Park, Beaches and Recreation Commission at the August 1, 1995 meeting approved .the request for the street tree redesignation in your association. I am requesting that as part of the reforestation phasing that will be occurring, that you survey and document those property owners who reside adjacent to any City parkway street tree to be removed, per the attached list. Please provide this information to me at your earliest convenience so that we may finalize the reforestation program. Additionally, I must remind you that • City trees will be removed only due to existing private and /or-public property damage and not due solely to view obstructions nor potential wind damage. Please contact me at (714) 644 -3055 if you have any questions. Sincerely, David E. Niederhaus, Director General Services Department DEN /an • Attachment 51 3300 Newport Boulevard, Newport Beach s: Al fie Street Tree Reforesfati6ri Program :Pre:..,,:.•,,.;: L ... iumnAri'&&kt• Harbor•-Wew South Hoineowiaers Association Fiscal . Y� • `-x995.-= 9G I 1 U SC� Page 1 UBFLYJI , Cos t 'Costs 9 ?4 Sandcastle Drive 1 - Eucalyptus ,,. 1811-$234 $95 per tree 938 Sandcastle Drive 1- Eucalyptus 18" - $234 1009 Sandcastle Drive 1- Eucafolyptus 1211-$156 1100 Sandcastle Drive 2 - Eucalyptus 1211-$312 1112 Sandcastle Drive 2 - Eucalyptus 1811- $468, 1212 Sandcastle Drive 1- Eucalyptus 1811-$234 1312 Sandcastle Drive 1.- Eucalyptus 1211-$156 • 1428 Sandcastle Drive 2 - Eucalyptus 1211-$312 3627 Blue Key 1- Cup, aniopsis 1211-$156 3621 Blue Key i - Cupaniopsis 1211-$156 3600 Catamaran 1- Cupaniopsis 1211-$156 1- Cupaniopsis 6" - $78 1200 Outrigger 1- Cupaniopsis 1211-$156 1209 Outrigger 1 - Cupaniopsis 1211-$156 1221 Outrigger 1- Cupaniopsis 1211-$156 1315 Outrigger 2- Cupaniopsis 1211-$312 1324 Outrigger 1- Cupaniopsis 1211-$156 1401 Outrigger 1- Cupaniopsis 1211-$156 I 1 U SC� Page 1 r. Street Tree Reforestation Program Prelinninary Report Harbor View South Homeowners Association • Fiscal Year 1995 - 96 • • 'Page 2 SI 1321 Keel 1- Cupaniopsis 1211-$156 1201 Keel 1- Cupaniopsis 1211-$156 1210 Keel 1- Cupanuopsis 1211-$156 4214 Keel 1- Cupaniopsis 1211-$156 1217 Keel 1- Cupaniopsis 1211-$156 1428 Keel 1- Cupaniopsis 12"-$156 3501 Seabreeze Lane 1- Schinus 1811-$234 3621 Sausalito Drive 1- Cupaniopsis 1211-$156 , 3601 Park Green i - Cupaniopsis 1211-$156 1201 Sand Key 1- Cupaniopsis 1211-$156 , 3723 Park Green Drive 1- Cupaniopsis 1211-$156 3827 Park Green Drive 1- Cupaniopsis 12"-$156 3830 Key Bay 1- Cupaniopsis 1211-$156 TOTAL 35 trees $5,850.00 $3,325.00 'Page 2 SI • • G -1 RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community (Attachment 1) which should be retained to the exclusioh of all ,normal problems. ' This list will contain landmark trees, special trees of beauty,, stately trees which contribute to an entire ' ntire neighborhood, dedicated trees, etc., These 'trees will be identified, mapped and- recorded. Subsequent to this they will be given special treatment to retain them, as deemed appropriate by the General Services Director. If said special treatment is not determined to be adequate to retain the identified tree, a full report shall be made to the Commission before any other action is taken. Whenever it is necessary to prune tree roots in parkways or other public areas in order,: to correct or prevent damage being caused by the .subject tree, every reasonable effort shall be rriade to save the• tree. It will still be necessary to meet the City's standards relative to grades a' 'aligrme"nts, with the exception of those special trees discussed in Paragraph 1 o£ this, policystatement. If it is'necessary for a tree other than that included in Para h 1 to be $mp given special treatment, each tree shall be considered individually omits; own merits to deterriiirie whether the tree should be retained or,replaced.; , all parkway trees included in this category riiusE be subjected to and.meeE the following criteria: 1. Have .a tree hazard evaluation .performed by tl, e City arborist (Attaclunent 2). is 2. • ; >n ^Have:sufficient life expectancy, to-merit special consideration 3. Have contiguous properly owners be desirous of retaining the tree if special treatment of other than the sidewalk repair is necessary to retain it 4. Be of a desirable species on the official street tree list by the Parks, Beaches and Recreation Commission. 5. Not have had a consistent history of damaging public or privately owned property such as sewers, water mains, sidewalks, curbs, walls, fences, foundations, etc., as indicated per City records, .or by competant authority as a structural engineer, general contractor, or qualified City official. :t • • 0 Agenda Item No. IV -2 August 1, 1995 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: Change of Designated Parkway Street Trees in the Harbor View Hills South Homeowners Association Recommendation To approve a change in the designated parkway street trees on the following streets located within the Harbor View Hills South Homeowners Association: Street Designated Tree Proposed Designated Tree Sandcastle Drive Carrot Wood Little Gem Magnolia, Blue Key Same Same Surfview Lane Same Same Seabreeze Lane Jacaranda Same Quiet Cove Brisbane Box Same Sausalito Drive Carrot Wood Same Tiller Way Brisbane Box Same Topside Lane Carrot Wood Bronze Loquat Inlet Isle Same Same Sandune Lane Brisbane Box Same Park Green Drive Carrot Wood Same Key Bay Same Same Key West Same Same Sand Key Same Same Catamaran Drive Carrot Wood Majestic Beauty Ralphiolepis Keel Drive Same Same Outrigger Drive Same Same Seacrest Drive Same Same Herron Way Same Same History The Harbor View Hills South Homeowners Association and staff have been working together for the past few months as directed by the Parks, Beaches and Recreation Commission on a parkway street reforestation program. The proposed recommendation to redesignate tree species represents a joint effort between the Association and staff on the first phase of this project. W is Discussion Staff and the Association have been working on an agreement to begin a phased program relative to parkway street tree reforestation. One important element of this process is to select replacement trees that can to be maintained within the growth space and also not cause damage to either private or public property. The species of trees that are being recommended meet this criteria and would be a significant improvement within the Association areas. A final report with a agreement relative to reforestation(tree removals, planting and funding) between the Association and the City with be presented at the Commission meeting scheduled for September 5,1995. Very respectfully, David E. Niederhaus DEN /ml 6v CITY OF NEWPORT Parks, Beaches & Recreation • v November 1, 1994 Page 4 AC 3�N ds9 d7C ^P �Oh nL U Motion Motion Ayes �3 BERCH Item V -6 Commission ti dG City Council Chambers 7 n Im DEX Item #7 - L.A. County Park and Recreation Conference: Recreation As A Business Postponed to the December 6, 1994 meeting at the request of Commissioner Vandervort. Item #8 - Facilily Use Policy Director Kienitz reported the revised policy will be transmitted to the Commission when it is completed: - Item #9 - Report from Park and Open Space Committee Commissioner Compton, Chair of the Park and Open Space Committee, passed out and reviewed the committee's recommendations on the CIOSA parcels. He also presented and explained the two revised plans for the development of the active park portion of the Castaways site. Commissioner Grant stated it is important that a full disclosure be made by The Irvine Company that this site will be an active park. x Commissioner Compton motioned to accept Plan A as written. x Commissioner Grant made a substitute motion to adopt Plan A with the following modifications: Review possibility of putting a play area/tot lot within the tail of the plan; examine the possibility, subject to the committee's review and approval, of extending the parking lot towards what is now indicated' as the play area; that parking spaces be taken off the other end of the parking lot and a half basketball court, if it fits, be placed by Dover Drive farthest x x x x x x x from the homes. Unanimous. The Commission also determined that parking across from Park Newport be addressed in the program statement for the Newporter North site. Item #10 - Lincoln Athletic Center Chair Glasgow opened the meeting to public testimony. Bob Kopicki, 10 Crest Circle, addressed the Commission and reviewed his letter submitted requesting relief from the activities, noise and lights at the Lincoln Athletic Center. Im DEX • CITY OF NEWPORT BEACH Office of the City Manager November 3, 1995 TO: Honorable Chairman and Members of the Parks, Beaches & Recreation Commission FROM: Kevin J. Murphy, City Manager' SUBJECT: RECOGNITION FOR POLICE OFFICER BOB HENRY Last March, Police Officer Bob Henry was mortally wounded and died in April at Hoag Memorial Hospital. As you may know, there have been requests for some form of memorial to Bob Henry for his sacrifice to our community. The Police Department has reviewed several different options for a memorial or recognition in response to a request from the City Council. At Mayor Hedges request, we have held this item off the agenda to allow some time to reflect on Bob Henry's sacrifice before returning to the City Council with a staff report and recommendation. Over the last few weeks I've had an opportunity to meet individually with Councilmembers and discuss the upcoming review by the Commission of final plans for the active park on the Castaways property. It was anticipated that at the time of your review that you will wish to discuss the naming of the active and passive portions of the park. The City Council Policy Manual provides that the Commission is the recommending body to the City Council on the naming of City parks (Policy 1 -9). Policy 1 -9 provides in part that... "Prior to the dedication or naming of a park or public recreational facility for a deceased person, there should be a passage of six months from death before the Parks, Beaches and Recreation Commission acts upon the request and makes a recommendation to the City Council." This period of time has now lapsed since'Bob Henry's death on April 13th. It is my suggestion that the Parks, Beaches and Recreation Commission recommend to the City Council: 1. Name the active portion of the Castaways park, "Bob Henry Park," and the passive portion, "Castaways Park." 2. At the Bob Henry Park, on the corner of 16th and Dover immediately behind where the park name sign is located create a special area through accented landscape and • special pavers, concrete or similar materials to place a 0 -2- plaque recognizing Bob Henry and his supreme sacrifice to the residents of Newport Beach. 3. This special area would also include a flag pole, which would be illuminated in the evening hours. 4. In dedicating the park and naming the Bob Henry Park the final action -would include language, indicating that the Park is being named in Bob Henry's memory and in recognition of the service that he and other City employees provide to the residents of Newport Beach. If there should be other City employees who lose their life in the direct line of duty for the City, they would be recognized at Bob Henry Park in the future in the special area near the flagpole and recognition plaque. I've attached for your information a small diagram of the park, including the area proposed for the flagpole and plaque, and a small diagram of how this area might be constructed. We will also like to solicit input from the Police Department and the family in working out the design details for the area. If you • have any questions or concerns, please let me know as soon as possible. City staff is also interested in soliciting donations from community members to help defray the costs of this recognition area. I will be in attendance at the Commission meeting and pleased to discuss this matter with you in greater detail. cc: Mayor and City Councilmembers . Police Chief • L7 R 1 V E t� u dome PROPOSED RESTRDOM BUILDING DOVER DRIVE 0 PA$KIU01UMMA VIEW PARK Y, 70 SPACE4 AcnVE PARK 57 SPACES CHURCH 136 SPACES 16th ST. 1$ CURB SIDE SPArFS CASTAWAYS PARK CITY OF NEWPORT BEACH % purkiss- rose -rsi �whVwxw lw -Y "N '..4, MAY 21 . 1905 0 0 o \ 0, O � Ry 20 PA. / \\ / \..b PA. 'f 1315 P.A. \ v 1p �. R20 PA 'O i - •\ ��S PA \\ R3 0 g� o� Yj �h • m� o� i� o- 2� ti � i3 W&O 4 1 Ad v� �o J� d� �a J � - X30 1.. n Z v� �o J� d� �a J � - X30 1.. n Z 0 0 0 0 o��U z LM I` h z MA wi1i4411611 �Tm r � �z V Q `1 Q \ ,Q 46 a Z ` Item V -7 .q JOINT MEETING CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION /.1►17 CITY OF COSTA MESA RECREATION FACILITIES AND PARKWAYS COMMISSION NOVEMBER 14, 1995 6:00 P.M. WEST NEWPORT COMMUNITY CENTER ROOM 5 AGENDA 1. PARK SECURITY Discussion of security measures in place in public parks. 2. SHARING FACILITIES Discussion of potential sharing of recreational facilities. 3. CLIFF DRIVE PARK RESTORATION PROJECT Presentation on success of restoration project in Newport Beach. 4. BARK PARK AT TEWINKLE PARK Presentation on success of dog park in Costa Mesa.