HomeMy WebLinkAbout01-02-1996 - Agenda^' CITY OF NEWPORT BEACH _.
PARKS, BEACHES AND RECREATION COMMISSION
REGULAR MEETING TO BE HELD TUESDAY, JANUARY 2, 1996
CITY COUNCIL CHAMBERS
7:00 P.M.
ORDER AND ROLL CALL
II. APPROVAL OF MINUTES - Meeting of December6,,1995
III PUBLIC COMMENTS
Members of the public are invited to comment on non agenda items.
Speakers are limited to three minutes.
IV. CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar (1 -12) are considered by
the Commission to be routine and will all be enacted by one motion
in the form listed below. The Commission members have received
detailed staff reports on each of the items recommending approval.
There will be no separate discussion of these items prior to the time
the Commission votes on the motion unless members of the
Commission, staff or the public request specific items to be
discussed and /or removed from the Consent Calendar for separate
action.
Members of the public who wish to discuss a Consent Calendar
item should come forward to the lectern upon invitation by the
Chair, state their name and Consent Calendar Item Number, and
complete the sign -in card provided at the podium.
1. Communication (Letter Attached)
Letter from David Stiller, Chair, Parks, Recreation Facilities and
Parkways Commission, City of Costa Mesa.
2. Park and Tree Division (Report Attached)
Report of Park and Tree Division activities during December and
upcoming projects in January.
3. Recreation and Senior Services (Reports Attached)
Report of activities during December for these two divisions.
4. Newport Navigator (Report Attached
Proposed new classes for spring session
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5. Peninsula Park (Report Attached)
Approve automobile parking at passive and active parks for Balboa
Pier Classic Car Show and Balboa Arts and Music Festival.
6. Bench Donation (Report Attached)
Approve donation of one concrete bench from Rick Crook.
7. Bench Donation (Report Attached)
Approve donation of one concrete bench from Carolyn Abravanel.
8. Bench Donation (Report Attached)
Approve donation of one concrete bench from Mary E. Burton.
9. Tree Donation (Report Attached)
Approve donation of three Washingtonia robustas from James B.
Collins provided donor agrees to pay for transplanting costs
or hires a contractor at his own expense.
10. City Council Policy G -1 (Report Attached)
Approve revisions to City Council Policy G -1.
11. Beach Maintenance Policy (Report Attached)
Approve new City Council Policy G -8 regarding beach
maintenance.
12. Capital Improvement Projects (Reports Attached)
Approve preliminary projects for FY 1996 -97 as submitted by the
General Services and the Community Services Departments.
V. DISCUSSION ITEMS
13. Buffalo Hills Park Land Exchange (Report Attached)
Review proposed lot line adjustment between Newport Hills
Community Association and the City of Newport Beach in
exchange for Association land.
14. Appeal of Tree Removal at 935 Goldenrod 'Avenue (Report
Attached)
Review appeal to retain one Ficus nitida located in the Harbor View
Hills Community Association.
15. Balboa Island Benches (Report Attached)
Review replacement bench for future bench donations on Balboa
Island.
VI. FUTURE AGENDA ITEMS
Matters which, Commissioners may wish to put on a future agenda or
raise for discussion.
VII. ADJOURNMENT
CITY OF NEWPORT
'Parks, Beaches & Recreation
ion
h� S
Motion
�s
u
d
Aom..;
^ O O
December($, 1995
BE1 1CH Item II
Commission
p.m.
munity Services Director
I
eneral Services
c and Tree Maintenance
eatiorn Manager
ssion was called to order
:ek, Bonner, Compton,
:sent. Chair Vandervort
of the November 7, 1995
ig with the 'City of Costa
:ommission be approved
Hills South Homeowners
Ms. Houssels thanked
`orts in working with their
towards establishing a
ram, and tree trimming
owners approved. The
dia "Little Gem" be the
I that the City continue to
am. Ms. Houssels also
riving individual requests
ncerning additional trees
articularly the Eucalyptus
owing items be approved
Calendar. Unanimous.
r for these two Divisions.
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City Council Chambers 7
Staff °present: LaDonna Kienitz, Corr
David E. Niederhaus,
Director
Marcelino Lomeli, Par
Superintendent
Dave McConnell, Rec
Dottie Flohr, Secretan
I. ORDER AND ROLL CALL
The Parks, Beaches and Recreation Commi
at 7:00 P.M. by Vice Chair Schonlau.
Roll call was taken. Commissioners B
Demmer, Glasgow and Schonlau were pr(
was absent.
Il. APPROVAL OF MINUTES
x
Commissioner Demmer moved the minutes
x
x
x
x
x
x
meeting and the minutes of the joint meetii
Mesa Recreation Facilities and Parkways
as presented., Unanimous.
III. PUBLIC COMMENTS
Yvonne Houssels, President of Harbor View
Association, addressed the Commission.
Marcy Lomeli and John Conway for their of
Parkway Tree Committee and Board
designated street tree, reforestation prof
program which the majority of the home
Association is requesting that the Magnc
designated street tree for the entire area an
move forward with the reforestation progr
stated that Director Niederhaus will be rec
from homeowners and the Association cc
that continue to cause property damage, p
trees along Sandcastle Drive.
IV. CONSENT CALENDAR
X
x
x
x
x
x
x
Commissioner Compton moved that the fol
except for those removed from the Consent
Item #1 - Removed from Consent Calendar
Item #2 - Recreation and Senior Services
Approve report of activities during Novembc
p.m.
munity Services Director
I
eneral Services
c and Tree Maintenance
eatiorn Manager
ssion was called to order
:ek, Bonner, Compton,
:sent. Chair Vandervort
of the November 7, 1995
ig with the 'City of Costa
:ommission be approved
Hills South Homeowners
Ms. Houssels thanked
`orts in working with their
towards establishing a
ram, and tree trimming
owners approved. The
dia "Little Gem" be the
I that the City continue to
am. Ms. Houssels also
riving individual requests
ncerning additional trees
articularly the Eucalyptus
owing items be approved
Calendar. Unanimous.
r for these two Divisions.
CITY OF NEWPORT BERCH
Parks, Beaches
Motion
Ayes
& Recreation Commission
December 6, 1995
Page 2
City Council' Chambers 7 p.m.
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po spE
Item #3 - Bench Donation
4
Motion
Ayes
& Recreation Commission
December 6, 1995
Page 2
City Council' Chambers 7 p.m.
icy S. Muir.
s as compiled
Dn concerning
0and, Director
i regular basis
meantime, a
Improvement
placed on the
finer, Director
approximately
is City.
donation as
•ee removals,
rive, and the
hin the Harbor
d that the tree
ajority of the
Item #3 - Bench Donation
Approve donation of one concrete bench from Mrs. Nat
Item. #4 - Removed from Consent Calendar
Item #5 - Removed from Consent Calendar
Item #6 - Facility Safety Inspections Reports
Approve services recommended for parks and facilitie
by the Parks, Beaches and Recreation Commissioners
ITEMS REMOVED FROM CONSENT CALENDAR
Item #1 - Park and Tree Division
In response to a question from Commissioner Compt
the proposed teak replacement benches on Balboa h
Niederhaus explained that if teak is not maintained on
it will not survive the salt air environment. In the
,compromise has been proposed by the Balboa• Islanc
Association for a pilot bench program which will be
Commission's January 2, 1996 agenda.
Item #4 - Tree Donation
In response to a question from Commissioner Bo
Niederhaus explained that the funds for planting
$1,000 for 30 trees) and root barriers will be borne by t
x
x
x
x
x
x
x
Commissioner Bonner motioned to approve the
presented. Unanimous.
Item #5 - Change of Designated Parkway Street Trees
The following people spoke in support of the t
particularly the Eucalyptus trees on Sandcastle C
Magnolia "Little Gem" as the designated street tree wii
View Hills South Homeowners Association. They statE
should grow to 25' at maturity and that the m
homeowners approve the project.
Martha Jones, 1220 Seacrest Drive
Brian Corrigan, 3607 Surfview
Patricia Rattray, 1505 Sandcastle Drive
J. Guy Cazort, 3501 Seabreeze Lane
George Parker, 3407 Seabreeze Lane
icy S. Muir.
s as compiled
Dn concerning
0and, Director
i regular basis
meantime, a
Improvement
placed on the
finer, Director
approximately
is City.
donation as
•ee removals,
rive, and the
hin the Harbor
d that the tree
ajority of the
CITY OE NEWPORT BERCH
'Parks, Beaches & Recreation Commission
G
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LOX December 1995
Page 3
City Council Chambers 7 P m.
The following people spoke in opposition to the Magnolia "Little Gem"
as the proposed designated street tree: Reasons given were that
the tree is•a miniature tree that grows slowly; it would be inconsistent
with the look of the community; and it would, decrease property
values. In addition, the homeowners stated they were not apprised
of the Association's reforestation plan and selection of the
designated street tree. They feel that the Board is view oriented and
does not take into consideration input from the non -view residents.
Victor Penan, 1214 Keel Drive
Lizanne Witte, 3632 Blue Key
Malcolm -Dunn, 402,Seville
Dean Stubblefield, 1215 Sand Key
Yvonne Houssels, President of the Harbor View •Hills South
Homeowners Association, stated that their last two •quarterly
newsletters explained that this issue was regularly scheduled at their
Board meetings to which every homeowner is invited. Meetings are
held the first Wednesday of each month unless there is an exception.
Their Parkway Tree Committee was formed by view and non -view
homeowners, and each homeowner whose tree was to be removed
was contacted by both the City and the Association. Ms. Houssels
further stated that the Association represents the homeowners and
that the majority approve the project and the Magnolia "Little Gem"
as the designated street tree.
In response to a question from Commissioner Glasgow, Marcy
Lomeli explained that the nature of the parkway growth space .
dictates a smaller tree„ and that with proper maintenance the Little
Gem will flourish. At the time of planting it is 6 -7' (5 gallon container
size) and within 6 -10 years it will grow to maturity at 20 -25'.
Director Niederhaus advised that he had no knowledge of opposition
to the Little Gem until this evening. Director Niederhaus reviewed
the history of the project which is based on hardscape damage. An
annual sidewalk inspection program was implemented 3 years ago
and those areas in need of major repairs were scheduled as a capital
improvement project. This area has the greatest sidewalk liability in
the City and the project has been planned for 18 months. In the
interim, the sidewalks have received temporary repairs. As a result,
the schedule for sidewalk ,repairs can continue, however, the choice
of a designated street tree can be postponed. The Little Gem is not
a miniature tree, but will become a graceful tree ,that will not cause
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damage nor view problems.
Motion
x
Following discussion, Commissioner Bonner moved to approve the
Ayes
x
x
x
x
x
x
change of designated parkway street tree within the Harbor View
Hills South Homeowners Association as presented. 'Unanimous.
CITY OF
'Parks, Beaches
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NEWPORT
& Recreation
December 6,
Page 4
City Council
1995
BEACH
Commi,ss i on
Chambers 7 p.m.
V. DISCUSSION ITEMS
Item #7 - Peninsula Park Athletic Field
In response to a question from Commissioner Beek, Dave McConnell
explained that permits are still being issued for activities which
require no kicking of the ball.
In response to a question .from Commissioner Bonner, Mr..
McConnell stated it may be feasible to use netting behind the goal
posts to protect the parking lot. This would be contingent upon the
netting being removed after each game to prevent vandalism.
Vice Chair Schonlau opened the meeting to public testimony.
Malcolm Dunn, 402 Seville Avenue and a Board member of the
Balboa Peninsula Point Association, addressed the Commission.
Mr. Dunn stated he is concerned that the park may be turned into a
parking lot. Addressing the issue of liability, he stated that field
maintenance is the major liability, particularly when the sprinkler
l
heads were exposed. Mr. Dunn reported that he plays with the
YMCA soccer group and requests that other options, such as
temporary nets and boards, be considered to allow adult soccer. He
also pointed out that the players patronize the downtown area which
the merchants appreciate.
Jesse Sell, 1009 E. Balboa Blvd., addressed the Commission. Mr.
Sell reviewed his recreational background and history of the park.
He stated he has played softball at the park and that in 21 years
there have been no lawsuits and only one window has been broken
which was immediately repaired. Mr. Sell also questioned the
dimensions of the park as submitted on the plot plan. He reported
he is concerned that the park may be transformed into a parking lot
as suggested two years ago. He also stated he feels that the park
has become non - functioning and businesses in the area are hurting
since the goal posts and backstops have been removed. He urged
that permits be reissued to- the soccer and rugby groups and that
there be new rules and regulations posted for the use of the park.
Jim Levisee, 80 Huntington Street, Huntington Beach, addressed the
Commission. Mr. Levisee reviewed the major liability issues and
pointed out that, although there have been hundreds of soccer and
rugby games played at this site, no one has been injured. The
YMCA soccer users have substantial insurance and the City's liability
is minimal. Mr. Levisee recommended the City reinstall the goal
posts and move the field toward the beach. Users can then provide
their own nets to alleviate the ball problems.
CITY OF NEWPORT BERCH
''Parks, Beaches & Recreation Commission
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1 O O n O C s 006� December 6, 1995
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Page 5
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City Council Chambers 7 o.m.
Stephen Kent, 610 Clubhouse, addressed the Commission. Mr. Kent
presented a petition signed by 23 people in.appreciation of the recent
changes made to the park. Since the goal posts and backstops have
been removed, they can use the park for family activities without
concern for their safety.
There being no further public testimony, Vice Chair Schonlau closed
the meeting to public hearing.
Lauren Farley, Risk Manager for the City, addressed the
Commission and stated that following her review of video tapes of
the soccer and rugby games at the park, she met with the City
Manager, Community Services Director and Mr. McConnell and
recommended the permits not be renewed due to the configuration
of the field, players chasing balls into the parking lot, balls just
missing children on the heavily used boardwalk, and balls ending up
on private property.
Commissioner Glasgow expressed his disappointment in the
negative approach that has been taken, pointing out that all parks
have some degree of liability and the City is lacking in facilities. He
urged that problems be solved ahead of time in order that the park
can be used for as many recreational uses as possible.
Lauren Farley explained that her concern was that the use of the
park was causing an unsuspecting danger to multi users on the
heavily used boardwalk, and that she is charged with protecting the
City's assets. She advised that changing the configurationr of the
field and installing barriers to prevent balls from traveling onto the
adjacent facilities may allow continued use by the players.
In response to a question from Commissioner Demmer, 'Mr.
McConnell explained that users who sign a rental agreement pay for
the use of the park.
Commissioner Demmer stated' that, although risk, and liability are
always a real issue, she feels this active park is badly needed since
adult activities are already being turned down for lack of facilities.
She suggested staff research other mitigating measures, such as
design and equipment, so that the park can be used for active
recreation. Commissioners Beek and Compton concurred.
Motion
x
Commissioner Compton moved to postpone this item to the January
meeting in order that the matter can be further researched and
recommendations made - concerning equipment, etc., that meet with
the Risk Manager's approval.
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CITY OF NEWPORT
` Parks , Beaches & Recreation
Decem 6, 1995
Page 6
BEFCCH
Commission
\1014
1. City Council Chambers 7 p.m.
Motion
x
Commissioner Glasgow made a substitute motion to return the
Ayes
x
x
x
x
x
x
matter to staff to resolve the issue with the users and the Risk
Manager in order that the players can utilize the site; and that the
costs of mitigating the risks be borne by the users. Unanimous.
Item #8 - California State Games
Director Kienitz reported a request has been received from the
Orange County Sports Association asking if the City will co -host the
California State Games in August 1996. The finalists are Oakland,
Orange County and Ventura.
Motion
x
Following a brief. discussion, Commissioner Demmer moved to
Ayes
x
x
x
x
x
x
approve sending a letter supporting the Orange County Sports
Association in their application to sponsor the California State
Games in Orange County in August 19966 Unanimous.
VI. FUTURE AGENDA ITEMS - None
VII. ADJOURNMENT
There being no further business, the Parks, Beaches and Recreation
Commission adjourned at 9:30 P.M.
The agenda for this meeting was posted November 28, 1995 at 1:00
P.M. outside the City Hall Administration Building.
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December 8, 1995
CITY OF COSTA MESA
CALIFORNIA 92628.1200 P.O. BOX 1200
FROM THE OFFICE OF THE DIRECTOR OF COMMUNITY SERVICES
Mrs. Jo Vandervort, Chair
Parks, Beaches and Recreation Commission
3300 Newport Boulevard
Newport Beach CA 92658
Dear Jo:
Item No. IV -1
On behalf of the City of Costa Mesa Parks, Recreation Facilities
and Parkways Commission, please accept our sincere thank you for
hosting the second joint Commission meeting the evening of
• November 14, 1995.
The food was excellent, as was the hospitality (our compliments
to the caterer), the discussion informative as well as
entertaining, and the location a surprise as the facility was
unknown to those of us on "goat hill" prior to the meeting.
It is our hope that the joint meeting will become an annual event
with each City hosting on alternating years.
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We hope your Commission enjoyed the evening as much as we.
Si erely,
DAVID STILLER
Chair
Parks, Recreation Facilities
and Parkways Commission
cc: Parks, Recreation Facilities and Parkways Commissioners
3
TDD (714) 754 -5244
77 FAIR DRIVE (714) 754 -53CO
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Agenda Item No. 'IV -2
January 2, 1996
General Services Department
Parks and Tree Divisions
December, 1995 Activities Report
Park Division Activities
1. The cleaning, polishing and sealing of all plaques continues throughout the
Parks system.
2. Staff continues coordinating construction ,projects regarding Mac Arthur
Boulevard, Bob Henry /Castaways Park and Manning Tract Park with the Public
Works Department.
3. Staff performed traffic control for the Corona del Mar Christmas walk.
• 4. Annual turfgrass renovation continues at City parks and facilities.
5. Bolsa Park was completed and landscape maintenance has begun with staff.
6. The Balboa Boulevard median project was completed and landscape
maintenance has started with 'the City median and roadside contractor,
Landscape West.
7. The replacement of shrubs and ground covers was performed at various sites
throughout the City.
8. Testing of all backflow prevention devices Citywide was completed by
contract services.
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9. Staff is working with Newport Beach Little League and Community Services
Department regarding infield improvements at Lincoln Athletic Center and San
Miguel Park. The City will be assisting the League with materials per the
attached letter dated December 15, 1995.
10. Staff coordinated an Eagle Scout project at Oasis Senior Citizens Center. The
project consisted of planting improvements to the hillside above the Garden
Plots. The Scouts did an excellent job and saved staff 100 hours of maintenance
time which will be utilized elsewhere in the Parks System.
• Upcoming Activities for January
1. The turfgrass renovation program will continue throughout the City.
2 The plaque refinishing project will continue in the Park system.
3. The planting of replacement shrubs.and ground covers will continue Citywide.
4. Park staff will perform ballfield renovation projects for the upcoming baseball
season as weather permits.
Tree Division Activities
During the month of December, 405 trees were trimmed, 87 trees were planted,
5 trees were root pruned, 82 trees were removed, 3 emergency calls were
responded to regarding trees and 263 tree maintenance requests were received
by the Urban Forester. A significant amount of staff's time (beyond the Urban
Forester's efforts) were expended on tree issues.
1. Tree removals were performed at these various locations during the month:
• Across from 1005 & 1029 Bonnie Dune Terrace - 2 trees due to property
damage, no replacement trees were planted due to utilities being present.
2957 Catalpa Street -1 tree due to sewer damage, l replacement tree planted
Across from 1520 East Pacific Coast Highway -1 tree removed due to property
damage, no replacement tree planted
2000 Block Quail Street - 8 trees ,removed due to property damage, no
replacement trees planted
300 Narcissus Avenue - 2 dead trees removed, 2 replacement trees planted
1537 Highland Avenue -1 tree severely wind damaged removed, l replacement
tree planted
1310 Estelle Lane - 1 tree removed due to sewer damage, 1 replacement tree
planted
203 Via Lido Soud - 1 tree removed due to property damage, no replacement
tree planted
• 1547 Miramar Drive - 1 tree removed due to severe street & curb damage, 1
replacement tree planted
• Additionally, as part of the Reforestation Project & Sidewalk Replacement
Program within the Harbor View Hills and Harbor View Hills South areas a total
of 64 trees were removed and 50 replanted as follows:
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Harbor View Hills - 34 trees removed, 24 replacement trees were planted
Harbor View Hills South- 30 trees removed, 26 replacement trees were planted
2. The Urban Forester continues to evaluate the King palms on Riverside Drive.
The Merchant's Association began watering all the trees in December and water
monitoring will be done on a scheduled basis by staff.
3. Staff attended a Maintenance Superintendent's Association meeting and the
topic of the meeting was " Wrong Tree in the Wrong Place ". The topic addressed
the problems and challenges with parkway street trees that may be located in
inappropriate locations (copy of booklet attached).
4. The City tree trimming contractor, West Coast Arborists, completed scheduled
work within the Spyglass Hills, Westcliff area, Irvine Terrace, Balboa Peninsula
and Eastbluff areas. Additionally, tree trimming continues throughout the
Harbor View Hills and Harbor View Hills South areas, with completion
scheduled by the end of January.
Park and Tree Maintenance Superintendent
Attachments
•
CITY OF NEWPORT BEACH
GENERAL SERVICES DEPARTMENT
PARK AND STREET TREE DIVISIONS
P.O. BOX 1765, NEWPORT BEACH, CA 92658 -8915
(714) 644.3162
Ms. Patricia M. Beek, President
Newport Beach Little League
1280 Bison, B -9 -491
Newport Beach, California 92660
Dear Ms. Beek,,
December 15, 1995
This letter is in response to your correspondence dated December 8, 1995
regarding a request to provide assistance to the Newport Beach Little League
in renovating the baseball fields at Lincoln Athletic Center and San Miquel
• Park. Specifically, the League has requested that the General Services
Department provide brick dust and irrigation materials to complete the work
at the infields at Lincoln H and San Miquel Park.
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The City will provide these materials) as well as the staff assistance in
coordinating the renovation at these sites with the League, The cost of the
materials is approximately $1500. However the City cannot provide the $5000
in matching funds that the League has requested for renovation at San
Miguel Park due to budgetary constraints.
Please contact me if you have any questions at 644 -3055.
Sincerely,
David E. Nie'derhaus
General Services Director
cc: La Donna Kientz
Community Services Director
13 3300 Newport Boulevard, Newport Beach
• Agenda Item No. IV- 3
COMMUNITY SERVICES DEPARTMENT
DATE: January 2, 1996
TO: Parks, Beaches and Recreation Commission
FROM: LaDonna Kienitz, Community Services Director
SUBJECT: Monthly Commission Report
Holiday Events
Winter Wonderland - The 9th annual Winter Wonderland on Saturday,
December 9, 1995, attracted over 500 children and their parents for
snowman building contests, ornament making, personal visits with Santa
• and general frolicking in the 15 tons of snow.
Rent -A -Santa - Rent -A -Santa was again a very popular program, with 86
visits scheduled, an increase of 10 from the previous year. This year Santa
used a hidden microphone to enable parents to tell Santa the name of the
child and any other information needed to make the child feel Santa really
knew him /her.
Rose Parade Excursion - Sign ups have been uncharacteristically slow this
year. However, it is expected that there will be full participation of 135
people for the event beginning Monday morning, 6:30 A.M., at Mariners
Park.
Youth Sports
Youth Sports Commission - The respective youth leagues are in the middle
of major field renovations. Pony Baseball and Newport Harbor Baseball
have undertaken a major effort to revitalize the Eastbluff and Mariners
ballfields. At the same time, Newport Beach Little League (formerly
• Newport East Little League) has hired a top professional in ballfield
construction to rebuild Lincoln #1 and, if funds are raised, San Miguel.
H
• These groups are expending considerable funds and time to provide safe,
quality playing facilities for their participants.
Youth Basketball - The basketball season is operating in full force with a
record number of players and 20 teams formed from the six elementary
schools. Practices began the week of December 4; games begin January
6 at the West Newport Community Center.
Aquatics Program - A pool users meeting for the Marian Bergeson Aquatic
Center is being scheduled for March. All interested iparties will be notified.
Adult Sports
The 1996 winter adult basketball league is ready to start January 9 with 64
teams. The spring adult softball league registration deadline is January 5
with play due to start January 29.
Contract Classes
• The winter Newport Navigatorwas mailed and sign ups have begun for the
winter quarter. Holiday programs included Kids New Year's Night Out,
Gymnastics Winter Camp, Tennis Camp and Horseback Riding Camp.
Winter classes begin January 8.
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COMMUNITY SERVICES DEPARTMENT
DATE: December 21, 1995 ✓
TO Parks, Beaches and Recreation Commission
FROM: Celeste Jardine -Haug
SUBJECT: Senior Services Division - Monthly Commission Report
December is always a busy month with lots of entertainment, parties and charitable giving.
OASIS has always been dedicated to insuring that people feel good about the Holidays.
We accomplish'this by providing a lot of activity and opportunities for sharing.
The Human Services Coordinator organized charitable giving programs for Olive Crest
children, SOS families, seniors in nursing homes, and homebound seniors. There was an
overwhelming response to these programs. Sixty lap robes were knitted for the nursing
homes, seventy-five gifts were purchased by seniors for Olive Crest children, fourteen gift
bags were sent to the homebound, twenty toys were sent to the Costa Mesa Motel for
children who live there, and seventeen boxes of food were sent to SOS. All of these
projects have given seniors at OASIS a good feeling about the Holidays.
The staff and the Friends of OASIS teamed together this year in providing Christmas lunch
which included entertainment by June Jones. Two hundred twenty people participated.
Three hundred people attended the annual Christmas Party on December 2nd to enjoy the
music of Opera Pacific. Harbor Day School-entertained a lunch crowd with their Holiday
Handbells choir. The month ended with a New Year's Eve party for two hundred people.
Staff is working together with the Friends of OASIS in remodeling the old offices into a
game room and computer lab. The Friends of OASIS have taken this on as a- capital
project. It will transform an inefficiently used space into a useful area. The project is
currently in the design phase.
•
OASIS SENIOR CENTER
November
1995
MONTHLY ACTArn IES/UT LIZATION REPORT
CLASSES /GROUP
3320
LONG TRIPS
Spain & Portugal'
20
Thanksgiving by the Sea
9
Laughlin
88
SERVICES
Another Passage
22
DAY TRIPS
Temecula Winery -
21
Blood Pressure
95
Santa Anita Races
16
Braille
75
Callender Antique -Show
10
Caregiver Support Group
6
Rogers Gardens
6
Case Management
61
Palm Springs Follies
27
Chair Exercise
36
Counseling
66
,
MEETINGS
Eldercare
3
Employment
31
Board of Directors
10
Information/Rental
1194
Executive Committee
8
Legal Assistance
8
Long Range Planning
6
Life On Your Own
34
Newsletter Collating
28
Medicare Assistance
6
General Membership
110
• Shared Housing
45
Telephone Reassurance
455
Visual Screening
3
VOLUNTEER HOURS
2506
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Care-A -Van 491
Shuttle 320
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SPECIAL EVENTS
Sunday Movies 62
Pancake Breakfast 215
Thanksgiving Luncheon 225
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Agenda Item No. IV -4
COMMUNITY SERVICES DEPARTMENT
Date: December 26, 1995
To: Parks, Beaches and Recreation Commission
From: LaDonna Kienitz, Community Services Director
Subject: Newport Navigator - Spring 1996 New Classes
Attached is a listing of proposed new classes for the Spring 1996 quarter of the Newport
Navigator. Classes will begin the week of March 25 and run approximately through June
15. The spring quarter includes a special "Spring Break" week of camps and classes.
Popular gymnastics, surfing and tennis camps will be offered,.as well as special one day
art workshops for children.
•
N
These classes join the long list of quality program opportunities available for participants
wishing to enhance their leisure and educational pursuits.
• Newport Navigator - Proposed Spring Classes
Beginning Italian
Did you always want to learn Italian or are you preparing for that trip to Italy? This course will offer you
basic conversation, grammar, vocabulary, travelers' tips and much insight into Italian culture. Parliamo
italiano together! Instructor: Tina Ferroni.
Fee: $48 Min 7/Max 25
April 13 -June 15
(8 -week session: no class 4/20 & 5/25)
Adults Sat 10:45- 11:45am
class # OASIS -4
Backyard - Scientist -Hands on Science
Backyard Scientist classes teach children complex concepts in chemistry and physics using hands -on
science experiments that capture children's attention, entertain, and develop critical thinking, skills.
Backyard Scientist is now in its 15th year and can boast that over 25,000 children nation wide have
performed these scientific experiments successfully. An $8 material fee is payable to the instructor at the
first class. Instructor: Jason Hoffman.
Fee: $38 Min 7/Max 25
(plus material fee)
March 26 -May 11
(6 -week session: no class 4/9 &4/13)
4 -6yrs Tue 2:15- 3:30pm
class# CDP
is 4 -6yrs Sat 1:00- 2:15pm
class # CDP
is
1r
Decadent Desserts
If you're nutty about nuts and chocolate, this is for you. Spices and other flavors make a sophisticated
"Almona Torte" along with moist and fudgy "Torta Barozzi" with espresso & rum and "Torts della
Marchesa," an almond angel food cake with a mascarpone raspberry filling. A $6 material fee is payable to
the instructor at class. Instructor: Tina Ferroni
Fee: $33 Min 5/Max 15
(plus material fee)
June 6 (1- evening workshop)
Adults Thur 7:00- 10:00pm
class # OASIS - Kitchen
Fabulous Focaccia
What better time than now to learn,how to make focaccia pipinghot from the over and prepared in
different ways. We'll make ,a delicious "Fresh Herb & Olive" focaccia, one "Mushroom & Cheese - Filled"
and ultimately a "Caramelized Onion & Walnut" focaccia. A $6 material fee is payable to the instructor at
the class. Instructor: Tina Ferroni.
Fee: $33 Min 5/Max 15
(plus material fee)
April 18 (1- evening workshop)
Adults Thar 7:00- 10:00pm
class # OASIS- Kitchen
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Luscious Lasagna
Luscious lasagna is back with two new dishes filled with delicious flavors and ingredients. We'll prepare a
"Vegetarian Roasted Vegetable Lasagna," layers of colorful veggies, white sauce, cheeses and other treats
along with a "Florentine Sausage- Potato Lasagna" so unusual, delicious, and easy to make. A $7.50
material fee is payable to the instructor at the class. Instructor: Tina Ferroni
Fee: $33 Min 5/Max 15
(plus material fee)
April 30 (1- evening workshop)
Adults Tue 7:00- 10:00pm
class # OASIS - Kitchen
Sunday Brunch Italian-Style
This brunch will give new meaning to eating breakfast when we prepare "Lemon Souffl6 Pancakes with
Raspberry Butter ," "Fresh Herb Souffl6 Omelet," Fresh Veggie and Cheese Strudel," Baked Apricot - Glazed
Pears" and to complete this feast an "Almond Brunch Loaf." This is too incredible to resistl A $10
material fee is payable to the instructor at the class. Instructor: Tina Ferroni
Fee: $33 Min 5/Max 15
(plus material fee)
May 5 (1 -day workshop)
Adults Sun 9:00am -Noon
class # OASIS - Kitchen
• Preparing An Italian Meal
Come learn how to prepare a festive Italian meal that will impress your family and friends. We'll begin
with "Caramelized Onion and Goat Cheese Tart ," "Pasta with Prosciutto and Arugula," Sicilian-style
"Chicken al Vermouth with Saut6ed Spinach and - Roasted' Garlic Butter" and to complete a delicious
"Chocolate Cake with Coffee Zabaglione." A $10 material fee is payable to the instructor at the class.
Instructor: Tina Ferroni
Fee: $33 Min 5/Max 15
(plus material fee)
May 9 (I- evening workshop)
Adults Thor 7:00- 10:00pm
class # OASIS - Kitchen
•
2b
Cannelloni Crepes
When looking for an alternative in planning your menus, consider making cannelloni filled with delectable
low fat fillings. We will prepare "Seafood Crepes" with scallops and shrimp, "Turkey and Red Pepper with
Red and White Sauce" and lastly, a "Fresh Herbed Ricotta and Chard filled Spinach Cannelloni." An $8.50
material fee is payable to -the instructor at the class. Instructor: Tina Ferroni
Fee: $33 Min 5/Max 15'
(plus material fee)
May 16 (1- evening workshop)
Adults Thur 7:00- 10:00pm
class # OASIS - Kitchen
• Seafood with Italian Sizzle
Modern day eating habits include more seafood to which we'll bring lots of southern Italian accents. We'll
prepare "Linguini with Shrimp, Sun- Dried Tomatoes, Feta and Pine Nuts;' "Sahnone al Salmoriglio,"
salmon scented with fresh herbs, garlic and pepper, "Cod alla Messinese" simmered in tomatoes, olives and
capers. A $12 material fee is payable to the instructor at the class. Instructor: Tina Ferroni
Fee: $33 Min 5/Max 15
(plus material fee)
May 30 (1- evening workshop)
Adults Thur 7:00- 10:OOpm
class # OASIS - Kitchen
Perceptual Drawing
Learn how to "see" like an artist with several exercises to enhance your drawing and painting ability.
Figure, ground drawing, upside down drawing, patterns negative space, and other exercises will be taught.
Instructor: Jackie Borthwick
Fee: $$35 Min 5/Max 15
Wednesday, April 17
Saturday, April 27
(1 -day workshops)
Adults Wed 7:00- 10:00pm
class # OASIS -6
Adults Sat 9:00 -Noon
class # MP /VJC
• Dragon Art
Fire - breathing or friendly, let your imagination run wild and create some dragons in water color and oil
pastels. Students are asked to bring their own set of water colors. OR pastels will be provided. Instructor:
Jackie Borthwick.
Fee: $13 Min 5/Max 15
April 8 (1 -day workshop)
7 -9yrs Mon 12:30- 2:OOpm
class # CDP
•
0
Move Over Picasso!
Based on a program from the National Gallery of Art, this class introduces some famous paintings as well
as allows children to expressively create their own work of art based on these paintings using water -based
oil paints. These are not Meet the Masters classes. The morning session will study "Peaceable Kingdom"
by Edward Hicks while the afternoon session studies "The Tragedy" by Picasso. Instructor: Jackie
Borthwick
Fee: $13 Min 5/Max 15
April 11 (1 -day workshops)
7yrs & up Thar 10:00- 11:30am
class # CDP
7yrs & up Thur 12:30- 2:OOpm
class # CDP
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•
Item No. IV -5
City of Newport Beach
Community Services Department
Date: December 20, 1995
To: LaDonna Menitz, Community Services Director
From: Dave McConnell, Recreation Manager
Subj:, Peninsula Park Passive and Active Parks - Automobile Parking
Recommendation
To allow automobile parking on both the passive and active parks at Peninsula Park
for the two events -listed below.
Background
1. The Balboa Merchants and' Owners Association has submitted a Special Event
Permit Application to host the second annual Balboa Pier Classic Car Show on
Sunday, May 5, 1996 from 10:00 A.M, to 4:00 P.M. The request includes utilizing
the grass areas of both the passive and active parks for the display of classic cars.
• The public will park in public parking lots. Last year's event, which is identical in
nature, did not damage the turf. The Parks Division of the General, Services
Department is in support of this event, but would require event organizers to hire
City staff to supervise the parking of the vehicles. Last year the promoter of the
event did violate one condition of the Special Event Permit by actually driving on
the boardwalk, with no damage to the boardwalk. This situation would not occur
again since City staff would supervise all vehicular access to the area and the event
would be canceled if staff determine that the turf is too damp.
•
-
• The Pebble Beach Country Club parks 200 classic cars on one of their fairways
as part of the annual A.T. & T. Pro -Am Golf Championships.
• The Pelican Hill Golf Club hosts a Concours &Elegance each year. Over 100
classic cars are parked on the driving range for the event.
• The City of Huntington Beach Library Patrons Foundation will be conducting
the 11th Annual Concours d'Elegance on Saturday, June 9, 1996. The event
includes parking 250 classic cars on the grass of Central Park adjacent to the
Central Library.
• 2. The Community Services Department will be conducting the fourth annual
Balboa Arts and Music Festival in September of 1996 in conjunction with SeaFest
and plans on, once again, utilizing the park for overflow public parking. The
department received $3,500 in proceeds from this aspect of the event and the
participants and vendors were very appreciative of the availability of adequate
public parking for the event. No turf damage was reported as a result of last year's
event. City staff would supervise the parking of vehicles and would not allow such
parking if staff determine that the turf is too damp. All vehicle,owners will be
notified upon entering the area that they must vacate the area at the conclusion of
the event and that, if they remain past this time, their vehicle will be cited and
towed. Temporary signs would also be installed stating, "Parking from 11:00 A.M.
to 6:00 P.M. only. Vehicles left after this time will be cited and towed."
The City of Pasadena parks up to 18,000 private automobiles on the 36 hole
Brookside Public Golf Course, an 18 acre soccer complex, and softball diamonds
for 1'5 to 25 events per year at the Rose Bowl.
The L.A. Open Golf Championship parks up to 1,000 private automobiles each
day for seven days on the athletic fields of Paul Revere High School during the
annual tournament.
• The Newport Beach City Council has an agreement with the American Legion
Hall which allows the Legion to utilize the turf area of Veteran's Memorial Park
• for overflow public parking twelve days per year. Only one instance of minimal
damage (ruts in the turf), has been recorded in the last six years.
U
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Agenda Item •No. IV -6
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Bench Donation
Recommendation
To approve the donation of one concrete bench from Mr. Rick Crook. Donor will
also provide plaque with appropriate City verbiage.
Discussion
• Mr. Rick Crook contacted staff per the attached letter to request a bench
donation. The concrete bench would replace an existing wooden bench at West
Jetty View Park. The donor will also provide a plaque with the appropriate
verbiage per City Council policy.
•
aA
Very respectfully,
David E. Niederhaus
DEN /mgl
Attachments
•
•
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•
Agenda Item No. IV -7
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Bench Donation
Recommendation
To accept one new concrete bench donation from Mrs. Carolyn Abravanel. Donor
will also provide plaque with appropriate verbiage per City Council Policy.
Discussion
Staff received the attached correspondence from Mrs. Carolyn Abravanel
• requesting the donation of one concrete bench to replace an existing bench on
the bluffs along Ocean Boulevard in Corona del Mar.
L]
1b
Very respectfully,
David E. Niederhaus
DEN / mgl
Attachment
1235 EAST SEVENTH SOUTH
SALT LAKE CITY, UTAH
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Agenda Item No. I =$
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Bench Donation
Recommendation
To accept one new concrete bench donation from Mary E. Burton. Donor will also
provide plaque with appropriate verbiage per City Council Policy.
Discussion
Staff received the attached correspondence from Mary E. Burton requesting the
• donation of one concrete bench to replace an existing bench on the bluffs along
Ocean Boulevard in Corona del Mar.
0
Very respectfully,
David E. Niederhaus
DEN / mgl
Attachment
EW
•
0
Mr. Marcelino Lomali
City of Newport Beach
General Services Dept.
P.O. Box 1768
Newport Beach, CA 92659 -1768
Re: Bench Donation
Dear Mr. Lomeli,
December 10, 1995
DEC 1 3 159
L t�
My daughter and I are requesting permission to
donate to the City of Newport Beach one new concrete bench
for the Corona del Mar Park on Ocean Blvd. The bench is to
be located opposite my residence at 2920 Ocean Blvd. I have
used the Corona del Mar Park for my daily walks for
eighty five years. It has given me a great deal of pleasure,
and I would be most happy to pass the pleasure on to others.
We will also provide and pay for a two inch by six inch
bronze plaque with conforming description.
1`
Thank you.
Very sincerely yours,
Mary E. Burton
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Agenda Item No.-U-9
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Tree Donation
Recommendation
To approve the donation of three Washingtonia robusta (Mexican Fan Palms)
from Mr. James B. Collins provided the donor agrees to pay for the
transplanting cost of $1500 or hires a contractor at his own expense.
• Discussion
Mr. James B. Collins of 2004 East Oceanfront contacted staff per the attached
letter to request a donation of three Washingtonia robusta (Mexican Fan Palms).
The palm trees, that are approximately eight to twelve feet in height, were
planted without an encroachment permit and must be removed per the City
Attorney.
The City staff would provide the equipment( backhoe and four wheel drive
trucks) to remove the palms from the sand. The City tree contractor would
transport and install the trees at the 15th Street end near the other similar palms
adjacent to the 15th Street restrooms.
The cost (per the attached quote from West Coast Arborists) is $1500. Staff
recommends that if Mr. Collins wants to pursue the donation he pay the $1500
in advance of the removal and installation of the three palm trees. He should also
be given the option to hire a private contractor for the entire project.
Very respectfully,
David E. Niederhaus
• DEN /mgl
Attachments
36
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I /1
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��itic':Nk1.`.�,,�'� y '��S`= ro,4c��.yw��' ,:�� ;j.,,,�'rSf..r&�,¢�;. �,�,t r �!$�,�,,�P�7Y�,.,"�'�.
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3 �"-[ � i
J.B. COLLINS, .INC.
Real Estate & Development
1500 W. Balboa Blvd. #201
Newport Beach, CA 92663
(714) 723 -4701
December 14, 1995
Dave Niederhaus
City of Newport Beach
P.O. Box 1768,
Newport Beach, Ca. 92658 -8915
RE: 2004 East Oceanfront
Dear Mr. Niederhaus:
EDE 881595
6D'
I am writing regarding three palm trees that I planted in front of my
home at 2004 E. Oceanfront. Since I must remove these trees I was
• wondering, if the city would have a use for these trees . I am willing to
donate the trees to the city if you would have any use for them and would
be willing to remove them. It seems a shame to cut down such beautiful
trees .
Please contact me so we can get this matter resolved.
cc: Daniel K. Ohl, Deputy City
Attorney
'0
Ver ruly urs,
Jam C Ilins
12 -19 -1995 9:51AM FROM
STATE CONTRACTORS LICENSE #366764
LIABILITY INSURED
P. 1
FAX (714) 739 -2396
11711
PROPOSAL FOR TREE WORK
Attn: John Conway
Customer Name: CITY OF NEWPOPT BEACH Pas: 714/540 -0747
Phone: 714 /644 --3083
Address: 3300 Newport Boulevard, Newport Beach, CA 92659
Job Address:
Map Coordinates:
QeSCr(ptfon: Trans qrt and install (3) Washin tonia robusta trees
on Newport Beach'
Itemized List of Work
1 -(3) trees 6 $500.00 /ea ......... $1,500.00
2.
3.
4.
5.
8.
Total Quotation: $1,500.00
Extra:
Estimated By: Keith Hennig Date December 19, 1995
nce good for 3 months from date, stimate invalid Is scope of work, altered by more than sbl/*. Payment due upon completion of work,
e cannot be held liable for subterranean pipes and lines on stump removal jobs unless prearranged in writing.
Accepted By:
Contractors are required by law to be licensed and regulated by the contractors state license board. Any questions
regarding a conirdotor may be referred to the reilstar of the board ar-
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33
Agenda Item No. Tv--10
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: City Council Policy Revision of G -1
Recommendation
To recommend to the City Council the revisions as noted in the attached copy of
the City Council G -1 Policy.
Discussion
Staff annually reviews the City Council Policy manual for changes that will
improve the operations of the City. The attached revisions are noted by those
items underlined represent additions to the existing policy and those items that
are lined out represent deletions.
Very respectfully,
David E. Niederhaus
DEN /mgl
Attachments
•
G -1
RETENTION OR REMOVAL OF PARK AND PARKWAY TREES
It shall be the responsibility of the Parks, Beaches and Recreation Commission
to develop and maintain a rather restricted list of trees in the community
-(Attachment 1) which should be retained to the exclusion of all normal
problems. This list will contain landmark trees, special trees of beauty, stately
trees which contribute to an entire neighborhood, dedicated trees, etc. These
trees will be identified, mapped and recorded. Subsequent to this they will be
given special treatment to retain them, as deemed appropriate by the General
Services Director. If said special treatment is not determined to be adequate to
retain the identified tree, a 'full report shall be made to the Commission
before any other action is taken.
Whenever it is necessary to prune tree roots in parkways or other public areas
in order to correct or prevent damage being caused by the subject tree, every
reasonable effort shall be made to save the tree. It will still be necessary to
meet the City's standards relative to grades and alignments, with the
exception of those special trees discussed in Paragraph 1 of this policy
statement. Trees will not be removed solely due to view obstructions.
If it is necessary for a tree other than that included in Paragraph 1 to be given
special treatment, each tree shall be considered individually on its own merits
to determine whether the tree should be retained or replaced. All parkway
trees included in this category must be subjected to and meet the following
criteria:
1. Have a tree inspection report pre-
pared by the City Urban Forester a (Attachment 2).
2. Have sufficient life expectancy to merit special consideration,
3. Have contiguous property owners be desirous of retaining the
tree if special treatment of other than the sidewalk repair is
necessary to retain it.
4. Be of a desirable species on the official street tree list by the Parks,
Beaches and Recreation Commission.
5. Not have had a consistent history of damaging public or
• privately owned property such as sewers, water mains, roadways,
sidewalks, curbs, walls, fences, foundations, etc., as indicated per
3`�
• 6. Not interfere with acceptable drainage if alternate methods of curb
repair are utilized.
Application of the criteria on parkway trees will be conducted by the General
Services Department in coordination with the Parks, Beaches and Recreation
Commission. In applying the criteria, other departments of the City will be
consulted as necessary. If there is any conflict between the application of the
criteria and established standards of the City which cannot be resolved at staff
and Commission level, final resolution will be determined by the City Council.
When a tree is removed from the parkway for the sole benefit of the adjacent
property owner, the property owner will be responsible for the cost of removal.
Removal must still be done in accordance with City procedures appreval.
G -1
. Note: (See Attached List - Preservation of Special Trees)
(See Attaehed mIree Haz «,a - ...n... p- - --V
(See Attached - Tree Inspection Report)
/ 2
• Adopted May 9,1966
Amended August 14,1967
Amended November 9, 1976
Amended November 12, 1985
Amended November 28, 1988
Amended March 14,1994
Amended April 11, 1994
LJ
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Formerly I -9
)kO 3
(Attachment 1) G -1
CITY OF NEWPORT BEACH
PRESERVATION OF SPECIAL TREES
3I
Location
Species
LANDMARK
Balboa Library
Eucalyptus globulus
TREES
Balboa Library
Phoenix canariensis
West Jetty (near Historical Marker)
Phoenix canariensis
Dover Drive at Westcliff
Liquidambar
styraciflua
400 block Poinsettia
Eucalyptus
corynocalyx
Ocean Blvd. Corona del Mar
Phoneix canariensis
Westcliff & Dover (Groves)
Eucalyptus globulus
In Arches Overpass
Eucalyptus
lehmannii
DEDICATED
No. Mariners Park
. TREES
(Marcie Schrouder)
Pinus radiata
Mariners Park
(Frank Tallman)
Pinus radiata
No. City Hall grounds
(Billy Covert)
Ficus benjamina
City Hall grounds
(Walter Knott)
Pinus halepensis
City Hall grounds
(Calif. Bicentennial)
Pinus halepensis
Las Arenas Park
(Ed Healy)
Melaleuca linarifolia
Mariners Park
(Isy Pease)
Pinus halepensis
City Hall grounds
(U.S. Bicentennial Freedom Tree)
Harpephyllum
caffrum
NEIGHBORHOOD
TREES
Parkway in Shorecliffs
Erythrina caffra
Marguerite Avenue
Phoenix canariensis
Goldenrod Avenue
Washington robusta
Dover Dr. (Mariners to Irvine)
Eucalyptus globulus
15th Street (Newport Heights)
Eucalyptus
cladocalyx
•
Irvine Avenue traffic island
Eucalyptus globulus
3I
Holiday between Irvine & Tustin
Eucalyptus globulus
• Surrounding Old Reservoir
Eucalyptus varieties
Along Avon Avenue
Eucalyptus globulus
Via Lido bridge
Eucalyptus globulus
Marine Avenue (Balboa Island)
Eucalyptus rudis
Seaview Avenue (Corona del Mar)
Pinus radiata
Poppy Avenue (Corona del Mar)
Eucalyptus rudis
Heliotrope Avenue (Corona del Mar)
Pinus radiata
Candlestick Lane, etc. (Baycrest)
Eucalyptus
citriodora
Commodore
Eucalyptus
citriodora
Starlight
Eucalyptus
citriodora
Glenwood
Eucalyptus
citriodora
Candlestick
Eucalyptus
citriodora
Sandalwood
Eucalyptus
citriodora
n
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Adopted 5/9/66
Amended 11/9/76
Amended 11 /28/88
Amended 10/93
Formerly I -9
(Adt'ack_nent .2) G -1
p A Iinotographic Guide to the Evaluation-of Hazard Trees in Urban Areas
TREE MUMRO EVALUATION FORM
•rtdress: _
Map/Location:
Owner: public
Date:
Date of last inspection:
private __- unknown other
Inspector
TREE CHARACTERISTICS
091
HAZARD RATING: -,
Failure a Size r Target HaHa d—
Potential of part Rating Rating
_ Immediate action needed
Needs further inspection
Dead tree
Tree t: Species: _
DBH: foltrunks: . Height: Spread;
Form: O generally symmetric CI minor asymmetry (7 major asymmetry, O slump sprout O stag- headed
Ctownelass: Udominant Llco•dominant Clinlermediale Usuppressed
Live crown ratio:__ % Age class: Oyoung O mature O over - mature
Pruning hislcry: O crown cleaned O excessively thinned O lopped O crown raised O pollarded O crovin reduced O none
Speelal Value: Uspecirnen (7 herilagethisloric O wildlife O unusual O street tree O screen O shade O indigenous O other
TREE HEALTH
Foliageealor. Onormal Ochlorolic Unecrotic Epicermics? Y N
density: Onormal Osparse Leafsize: Onormal Osmall
As1 shoal growth: D excellent O average (7 poor Twig Dieback? Y N
Callus development: (7 excellent n average r-1 poor (3 none
Vigar class: O excellent U average (3 fair O poor
Major pesWdiseases:
SITE CONDITIONS
Sile Character: f l residence (']commercial Cl industrial 1=1 park n open space O natural 0
Landscape type: O parkway O raised bed O container rJ open O
Irrigation: Unone I.ladequale Uinadequate Uexcessive Ulrunkwelled
%driplinepaved: 0% 10.25% 25 -50% 5075% 75 -100% Lifted? Y *N
%driplinew / fill soH: 0% 10.25% 25 -50% 50 -75% 75.1G0-/c
r
• dripline grade lowered: 0% 10.2541. 25.50% 50 -75% 75.10J%
Soil problems: O drainage f_1 shallow CJ compacted O droughty O saline O alkaline O acidic U small volume O disease center O history of fail
Obstructions: Olighls O signage O line -of -sight Oview O overhead lines O underground utilities O lrallic O adjacent veg. O
Wind (tree position): O single tree O below canopy O above canopy O recently exposed U wu:dward• canopy edge O area prone to vnndthrow
TARGET
U— Under Tree: ( J building O parking n lralfic (-]pedestrian O recreation O landscape L'1 hardscape O small features
•gel be moved? Y N
Occupancy: 0 occasional use rl medium, inlennittenl use CI (requenl use
The International Society of Arboriculture assumes no responsibility for conclusions arrrecommendations derived from use of this form.
rn
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0
(H,ttacnment 2)
TIIEE'OEFE'CTS_
!late defect severity: S severe delecl, 1"911 palCnhll for Iadure
M defect of moderate severity
L defect of low severity
L deg fromvcftical Unatur3l 0unnatural Soil heaving: Y N
Decay In plane of lean: Y N floats exposed: Y N Soil cracking: Y N
Compounding factors: _
ROOT DEFECTS:
Suspect root rol: Y N Mushroom /conk present: Y N ID:
Exposed roots: S M L Undermined: S M L
float pruned: It from trunk Root area allecled:
Restricted root area: S M L Patenlial far root failure: S M L
CROWND£f£CTS. `
Lean severity: S M L
% Buttress wounded: Y N When:
G =1
Off ECT
Poor taper
ROOTCROWH
THANK
SCAFFOLDS
BRANCHES
CodominanlsKorks
Multi leaftact•:menls
Included bark
—
Excessive end weight .
Cracks/Splits
_
Hangers
—
Girdling
—
Wounds
—
Deca
t
4uslugoms
Bleeding
Looselcracked bark
"
Nesting hote/bee hive
—
Datdwood/slubs
Bcreirsltermileshrils
Cankers/galls
Previous failure
1"111 /!liil � i1!I llilti
Part most likely to (ail:
Failure Potential: 1 2 3 Size of Pail: 1 2 3 Target: 1 2 3 Hazard Rating: 1 2 3 4, '5 6 7 8 9
HAZARD ABATEMENT
i
Prune: O remove defective part 0 reduce end weight O crown clean O thin O raise canopy O crown reduce O restructure O shape
Cable/Brace: _ Inspect further. O root crown O decay O aerial O mundof
4emove tree: Y N Replace? Y N Move large(: Y N Other:
Effect an adjacent trees: O none O evaluate
COMMENTS
•
yu
E
CITY OF NEWPORT BEACH
GENERAL SERVICES DEPARTMENT
TREE INSPECTION REPORT
Name
Address
Phone Number
Request
Botanical Name
Common Name
Designated Street Tree
Estimated Tree Value
• Damage
Parkway: Concrete— Brick-- Turf Other
Comments
Inspected by Date
Recommendation
Reviewed by
Date
06-95
*'
Agenda Item No. IV -11
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: City Council Policy Addition for Beach Maintenance
Recommendation
To recommend to the City Council the addition of a new City Council policy
• regarding beach maintenance.
Discussion
Staff annually reviews the "City Council Policy Manual for changes or
additions that will improve the operations of the City. The attached new
Policy (G -8), regarding beach maintenance procedures, represents a new policy
that will clarify and offer guidelines to follow as a means to preserve the City
beaches. The policy was reviewed by the Coastal Commission, and their staff
recommendations have been incoporated into the Policy.
Very respectfully,
w�
David E. Niederhaus
DEN /mgl
Attachments
LI2
• (New Policy)
G8
Beach Maintenance Policv
Purpose
This policy sets forth guidelines for emergency, routine, and citizen - requested
beach maintenance activities occurring within the coastal zone designated by the
Coastal Act.
History
The General Services Department has traditionally maintained the oceanfront
beaches in a manner in which the health, safety, and welfare of persons using the
beaches, walks, and bike paths is protected. Due to the changing sand levels
resulting from wind, storm, and tidal conditions, it is imperative to remove the
built -up sand before it accumulates on the oceanfront paths, which could result in
serious liability concerns for the City.
Shifting sands also result in damage to oceanfront properties due to increased
pressure on retaining walls which can cause the walls to fall. As a service, the
General Services Department has, on request, pulled back the built -up sand from
the affected properties in order to reduce potential damages. A sand waiver or
• hold harmless agreement is provided by the resident before City crews begin
work.
Through the years, another concern of oceanfront property owners has been the
continuous ,build -up of the sand dunes, which is the result of wind- and storm -
driven sand. Some oceanfront residents feel this creates a nuisance condition
because it impedes the line of sight to the ocean. The General Services
Department has traditionally not performed any work on these dunes, but as the
level of citizen requests for assistance has increased, it has become apparent that
a Council policy is necessary to comply with Coastal Commission requirements
for beach alterations in the coastal zone.
Policy
1. When a request for an alteration to oceanfront sand dunes is received, the
General Services Director will determine if the request has validity and if
so, will advise the person(s) or organization of the following set of
conditions which must be executed in order to file for an application for a
coastal development permit from the Coastal Commission. Such a permit
is required when performing beach alterations other than programs
established prior to effectiveness of the Coastal Zone Management Act
(1971). if the General Services Director denies such a request, the
requesting party may submit their request in writing to the Parks,
Beaches, and Recreation Commission for review and approval. Any
• denials will be forwarded to the City Council upon the request of the
resident.
4)
0 G -8
A. Person(s) or organization(s) requesting application for a coastal
development permit will be responsible for paying all filing and
processing fees associated with the application process and for
gathering necessary application materials (signatures, letters,
drawings, plans, grading plans, biological assessments, etc.).
B. Written support must be obtained from 100% of the homeowners
in the affected block, and 75% of homeowners within the two
blocks bordering the work area.
C. Written support must also be obtained from the homeowners
association which represents the above properties.
D. Only after the above criteria have been met will the request be
forwarded to the Parks, Beaches, and Recreation Commission. The
Commission will decide whether or not it is appropriate to move
forward with the application process.
E. After receiving approval from the Parks, Beaches, and Recreation
Commission, the applicant will submit all fees and relevant
• information to the General Services Director who will then
complete and submit the completed permit application to the
Coastal Commission for review.
F. Upon receipt of a response from the Coastal Commission, the
General Services Director will inform the applicant(s) of the
decision, and, if appropriate, set a timeframe for completion of the
proposed work.
2. In times of potential oceanfront and bayfront emergencies which could
result from above - average tides, surf, or erosion, the General Services,
Public Works, and Fire and Marine Departments will collectively
determine when, where, and how to best protect properties and residents
in the most effective manner. An emergency is a sudden unexpected
occurrence demanding immediate action to prevent or mitigate loss or
damage to life, health, property or essential public services. Action taken
could include the cutting, placement, and construction of sand dikes or
berms, the installation of sandbag barriers, or the pumping and diversion
of water. Such development requires approval of an emergency permit
from the Executive Director of the Coastal Commission. An application
will be submitted prior to commencement of the emergency work if time
permits, or within 72 hours of the action taken. An emergency permit
must be followed up by a regular coastal development permit. The
application for the follow -up permit must be submitted to the Coastal
• Commission's South Coast District office within 60 days of the date of the
emergency permit. If no such application is received the emergency work
2
• G -8
must be removed in its entirety within 150 days of the date of the
emergency permit unless waived by the Executive Director of the Coastal
Commission.
n
U
a>
3. The General Services Department currently performs many routine
maintenance activities within the "coastal zone." This includes activities
such as trash collection, sidewalk, beach and fire ring cleaning, and sand
removal from areas adjacent to walkways, parking lots, and roads.
Maintenance programs such as the pulling back of sand away from
oceanfront properties as needed to protect existing development and
public thoroughfares are established programs instituted prior to the
adoption of the Coastal Zone Management Act, and as such, are
exempted from the coastal development permit process.
Adopted January XX,1996
0
Agenda ItemNo.- '--I?'
January 2, 1996
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Preliminary Request of FY 96 -97 Capital Improvement Projects
The following preliminary Capital Improvement Projects are being submitted
for your review and comments. A final list will be submitted to the Commission
at the February 6, 1996 meeting. The projects are categorized and ranked as
requested by the •attached Public Works Department guidelines., Preliminary
budget guidance to the individual departments has been that we should
anticipate current levels of spending in Fiscal Year 1996 -1997. Major projects
requiring extensive funding have been segmented into several phases due to
• budgetary restraints. We anticipate City Council approval of only A /1(High
Priority)projects. Additionally, I have attached a brief description of the projects
listed.
Project Category
/Rank.
Amount
Park Facility Improvement Fund
A/1
$ 75,000
Backflow Replacement & Prevention Program
A/1
5,000
Street Tree Reforestation (Phase 3)
A/1
35,000
Kings Rd. Park Stairway And Walkway
A/1
15,000
Urban Forestry Inventory Upgrade
B/1
40,000
Cliff Drive Park Retaining Wall
B/1 0
25,000
Newport Blvd. Irrigation Improvements (Phase 1)
B/2
72,000
Eastbluff Park Walkway Improvements
B/2
36,300
Irvine Blvd. Median Improvements (Phase 1)
B/3
125,000
San Joaquin Median Improvements (Phase 1)
C/1
90,000
Backflow Vandal Proof Covers (Phase 1
C/1
5;000
McFadden Median Redevelopment (Phase 1)
C/2
89,700
Total $613,000
The building improvement projects that effect parks or recreational facilities are
• being evaluated by the General Services and Community Services Departments.
• The building improvement projects that effect parks or recreational facilities
are being evaluated by the General Services and Community Services
Departments.
•
0
Very respectfully,
David E. Niederhaus
DEN /mgl /mhl
Attachments
• Capital Improvement Project Description FY 96 -97
Park Facility Improvement Fund - Projects for improvements of parks and
facilities generated by City Departments, public, Commission and City
Council, these projects include athletic fields.
Backflow Replacement & Prevention Program - Project required by County
Health Department Codes.
Street Tree Reforestation (Phase 3) - Removal of Ficus trees on East Pacific
Coast Highway in Corona del Mar and replanting of King Palms with tree
grates.
Kings Rd. Park Stairway Removal and Replacement - Removal and
replacement of wood and concrete walkway and stairs with the addition of
handrails.
• Urban Forestry Inventory Upgrade - Existing computer inventory is not
accurate, over 1600 trees were not included in last inventory over 4 years ago.
Project is necessary for documentation of liability issues and better work
management. Project includes upgrading existing tree designation document.
0
Cliff Drive Park Retaining Wall - Replace sandbag wall on boundary with
commercial property along Avon Street with a .masonry wall.
Newport Blvd. Irrigation Improvements (Phase 1) - Install irrigation system
on median currently irrigated by water truck.
Eastbluff Park Walkway Improvements - Replace existing deteriorated asphalt
walkways with concrete walkways.
Irvine Blvd. Median Improvements (Phase 1) - Begin design work and
construction on median that is major entry into City. More phases to
continue in future years.
San Joaquin Median Improvements (Phase 1) - Install concrete in median
fingers for safety and maintenance.
• McFadden Median Redevelopment (Phase 1) - Landscape and Irrigation of
Interchange, a major entry to Peninsula.
C�
0
41
Backflow Vandal Proof Covers (Phase 1) - Covers to eliminate thefts and
vandalism.
•
EXHIBIT VIII
CAPITAL PROJECT PRIORITY CATEGORIES
NOTE: Projects must meet one of the criteria within a category in order to
qualify for a particular priority category.
A. Highest Priority
1. Safety and /or Liability Concern, Urgent
2. Outside Funding Commitment (These projects always have a
deadline, with a loss of funding if the specified deadline is not
met.)
3. Provides for EssentiaFPublic Service
4. Existing Commitment
B. High Priority
1. Safety and /or Liability Concern, Non - Urgent
2. Preventive Maintenance, Urgent
3. Significant Public Interest
• 4. Cooperative Projects (other than A.2. above)
5. Revenue Generating Function
6
5�
C. Medium Priority
1. Preventive Maintenance, Non - Urgent
2. Modest Improvement in Level of Service and /or Modest Benefit -
Cost Ratio (for projects not otherwise classified)
D. Low Priority
1. Aesthetic Improvements
2. Minimal Improvement in Level of Service and /or Cost - Benefit Ratio
(for projects not otherwise classified)
NOTE: The numerical subscripts are provided for purposes of definition
only, they do not imply a ranking order. '
0
Date:
To:
From:
Subject:
Community Services Department
January 2, 1996
Parks, Beaches and Recreation Commission
LaDonna Kienitz, Community Services Director
Preliminary Request of FY 96 -97 Capital Improvement Projects
The following_ preliminary Capital Improvement Projects are submitted for your review and consideration. The
projects are categorized according to the required Public Works Department guidelines attached to the General
Services component of this report. Budget instructions for FY 1996 -97 have not yet been provided.
PrQjects Priority cost
Community Services Facilities
Maintenance Proeram
Oasis - New doors for Multipurpose Room
A/1
$5,000
Oasis - Replace sewage lines
A/1
8,000
Oasis - Install new sink plumbing in Arts and Crafts Room
B/2
800
Oasis - Paint classrooms interior
D/1
7,000
Oasis - Replace sinks in classrooms
D/1
2,000
Oasis - Refurbish kitchen in Room 1AB
B/5
12,000
Cliff Drive Comm. Center
Replace windows (9)
A/1
$ 3,000
Paint interior
C/1
$ 500
Replace interior lighting
A/3
$ 300
Community Youth Center
Replace skylights
A/1
$ 500
Replace dance floor
B/1
$12,000
Install sound wall in dance room
A/3
$ 6,000
Replace meeting room carpet
A/3
$ 1,600
Repair /replace all panic hardware (8)
B/1
$ 3,000
Replace door on storage facility
C/1
$ 1,000
Install restroom fans
A/3
$ 500
Enclose air conditioning units
•
A/1
$ 1,000
Construct handball wall
B/3
$ 500
*Balboa Comm. Center
Replace carpet A/3 $ 1,600
Repair restroom plumbing A/1 $ 1,000
Lincoln Gymnasium
Repair roof and downspouts A/1 $15,000
Refinish floor A/1 $ 5,000
Replace lights with new fixtures (40) B/2 $12,000
Replace entry doors (4 sets) A/1 $ 9,000
Mariners Comm. Center - Multi -use room
Replace panic hardware A/1 $ 1,500
Replace glass. sliding doors (2) B/1 $ 4,000
Mariners Comm. Center - Recreation Leader Office
Replace flooring B/2 $. 500
Replace windows (2) A/1 $ 500
West Newport Comm. Center - Dance room - #4
Refinish floor A/1 $ 800
•West Newport Comm. Center - Room #6
Seal basement surfaces A/3 $ 800
West Newport Comm. Center - All classrooms & offices
Paint interior (7 rooms & 4 rest rooms) B/3 $ 5,000
Replace exterior doors & hardware (7) B/2 $ 3,000
West Newport Comm. Center - Gymnasium
Refinish floor
A/1
$ 6,000
Replace exhaust fans (2)
B/3
$ 1,000
Repair /replace bleacher handrails (20)
A/1
$ 3,000
Replace glass entry doors
B/1
$ 1,500
West Newport Comm. Center - Entire building
Paint exterior
A/1
$10,000
Re- roof/termite treatment
A/1
$30,000*
19th Street Sailing Base
Replace storage room doors C/1 500
$176,400
• *Funding expected to be approved by City Council as part of budget amendment on January 8, 1996.
Bonita Creek Park
Install electrical outlets on fields
B/3 $ 3,000
Brick dust and turf repair at Bonita Creek Park, Buffalo Hills Park,
Eastbluff Park, Grant Howald Park, Lincoln Athletic Center,
Mariners Park and San Joaquin Hills Park A/1
Repair of turf at Lincoln Field #3 and Peninsula Park A/1
•
_
• 10,131111 u.•;• _u. .. •F1 �_ •.
Oasis - New Doors for the Multipurpose Room,
The multipurpose room was built in 1980 and still has the original doors. The locking
mechanisms are outdated and cause difficulty repeatedly. The doors operate on a partially
broken basis. This has resulted in security concerns on many occasions. Four sets with panic
hardware are required.
Oasis - Replace Sewage Lines
The sewage drain lines located in the lawn area need to be replaced. The line is broken and roots
are clogging it, which causes the sewage to spill out onto the lawn area. The line is connected to
the outside bathrooms. The lines are 8 -10 feet underground and run under a cement walkway.
Oasis - Install New Sink Plumbing in Arts and Crafts Room
The design of the sink plumbing in the Arts and Crafts Room was never designed properly to
handle the excess clay that washes down the drain. A clay trap which was installed has proved
ineffective; the drain clogs weekly.
Oasis - Paint Classrooms Interior
The classrooms are in need of painting. They have not been painted for six years.
• Oasis - Replace Sinks in Classrooms
The sinks are from the original school building. They are very stained and resist cleaning. Four
sinks are needed.
Oasis - Refurbish Kitchen in Room 1 AB
The kitchen has old appliances which are unsafe and inefficient. The cupboards and countertops
in the kitchen and the storage area need replacing. This room is rented for parties and it should
be presentable, not offensive, with $10,500 annual rental. It is also used for all food preparation
classes provided by the Recreation Division.
Cliff Drive Comm. Center - Replace windows (2)
Four of the windows are inoperable due to outdated and damaged hardware. The remaining
windows are fixed and do not allow for ventilation. Since the building is not air - conditioned,
this ventilation is crucial in hot weather.
Cliff Drive Comm. Center - Paint interior
The walls of the building are marred and scraped and require standard painting. This facility is
one of the division's most heavily used community rooms.
Cliff Drive Comm. Center - Replace interior lighting
There are eight fixtures which illuminate the interior of the building. These original fixtures are
• high energy consuming spotlights which allow only limited coverage.
,Capital Improvement Project Description
Community Services Department
Page 2
• Community Youth Center - Replace skylights
The skylights have not been replaced since construction. As these units become damaged by age
and weather they will need to be replaced.
Community Youth Center - Replace dance floor
The dance floor began to warp three years ago from exposure to moisture and has become unsafe
for participants. As time passes this condition worsens. This dance floor is heavily used for the
department's adult dance and aerobics and youth dance programs.
Communhy Youth Center - Install privacy /sound wall in dance room.
Activity classes are hampered by constant disruptions from observers of the program and the
considerable noise generated by the open design of the facility. This structure will greatly
enhance the quality of the City's programs.
Community Youth Center - Replace meeting room carpet
The original carpet has become wom, stretched, badly stained and is unfit for the toddlers who
participate in the programs and roll and crawl on the floor during activities.
Community Youth Center - Repair /replace all panic hardware (8)
The original hardware is worn and does not function properly. When the instructors and on-
going user groups -are not able to lock the doors upon exiting the City is faced with security
• problems.
Community Youth Center - Replace door on storage facility
The existing door has become damaged and are not functional. The structure was designed as a
trash enclosure with a heavy, metal overhead door. Since the City does not utilize trash
dumpsters, this structure has been converted to a storage area. The current design of the door
does not allow for easy access and is a safety hazard in it's present condition and design.
Community Youth Center - Install restroom fans
The restrooms were constructed without windows or an exhaust system. Each room is located on
the outer wall of the facility allowing for easy installation.
Community Youth Center - Enclose air conditioning units
The two air conditioning units which service the building have three foot cinder block walls
surrounding them and, therefore, create a severe safety hazard to the numerous children who
utilize the facility. In their present condition children routinely climb on the units and put sticks,
sand and rocks into the units.
Community Youth Center - Construct handball wall
The high number of children in the Drop -in Program who participate in this activity necessitates
the construction of an added facility. This new wall would be affixed to the back of the existing
• wall and a new concrete pad would be poured.
= Capital Improvement Project Description
s Community Services Department
Page 3
• Balboa Comm. Center - Replace carnet
The City has resumed occupancy of this facility and will begin to utilize it for programming.
The existing carpet is worn and stained and is not adequate for department activities.
Balboa Comm. Center - Repair restroom plumbing
The plumbing in these restrooms is antiquated and is in need of servicing. Over the years the
staff of the Nautical Museum routinely requested assistance from this department regarding
plumbing problems associated with these restrooms. No long term repairs were ever performed.
Lincoln'C=nasium - Repair roof and downspouts
The roof of this facility is severely in need of repair. Leaks have caused damage to the walls and
ceiling and water has also leaked onto the floor during athletic activities creating a significant
liability concern for the City and potential damage to the wooden floor.
Lincoln Gymnasium - Refinish floor
Gymnasium floors require routine refinishing for safety concerns and the quality of the programs
offered by the City. This facility is heavily utilized by the-department, and the programs
conducted there are major contributors to the department's self - support budget.
Lincoln Gymnasium - Replace eafty doors 0 sets)
The doors and hardware are from the original construction of the facility over 25 years ago. The
• doors have been repaired a number of times and remain security and liability concerns.
Lincoln Gymnasium - Replace light fixtures
There are currently 40 antiquated filament fixtures which illuminate the facility. The bulbs are
not energy efficient and have short life spans, therefore requiring considerable staff time and
equipment to replace. This being the case, there are routinely a number of bulbs burned out at
any given time.
Mariners Comm. Center - Multi -use room - ReDlace panic hardware and sliding glass doors
The doors and hardware are from the original construction of the facility. The doors have been
repaired a number of times and remain a security/liability concern. The sliding doors are almost
inoperable, are necessary for ventilation, and are routinely left unlocked due to the difficulty
users have when attempting to close them.
Mariners Comm. Center - Recreation Leader Office - ReDlace flooring and windows
The original tile flooring is cracked, chipped and in.need of replacing. This facility is used
heavily each day by the participants of the department's Drop -in Program. The original windows
open outward onto the public walkway that lines the building and create a safety to the
participants and the general public.
West Newoort Comm. Center - Dance room - #4 - Refinish floor
Wooden dance floors require routine refinishing for safety concerns and the quality of the
• programs offered by the City. This facility is heavily utilized by the department and the
programs that are conducted there are major contributors to the department's self - support budget.
Capital Improvement Project Description
kCommunity Services Department
Page 4
• West Newport Comm. Center - Basement - Seal all surfaces
The basement has leaked for a number of years causing all exposed surfaces to absorb mold and
mildew. This condition has created heavy odors in the activity room above the basement. This
condition prohibits the use of this room for department programs and facility rentals.
West Newport Comm. Center - 7 classrooms. 1 office & 4 restrooms - Paint interior
These activity rooms are in need of painting. This work has not been performed in most of the
rooms since the City acquired the facility approximately ten years ago.
West Newport Comm. Center - (7 doors) - Replace exterior doors & hardware
Most of the doors in the facility do not properly fit the doorjambs and cause water damage to the
rooms during heavy rains. The hardware is substandard and routinely causes safety and liability
concerns when users are not able to lock the doors.
West Newport Comm. Center - Gymnasium - Refinish floor /replace exhaust fans
Gymnasium floors requires routine refinishing for safety concerns and the quality of the
programs offered by the City. The two existing fans are substandard and antiquated and do not
properly ventilate gymnasium. This facility is heavily utilized by the department and the
programs that are conducted there are-major contributors to the department's self - support budget.
• West Newport Comm. Center - Gymnasium - Repair /replace bleacher handrails and hardware
A number of the welds which secure the handrails to the end of each bleacher section have
broken free and create a safety hazard. A number of hinges have become damaged and the
bleachers are becoming inoperable.
West Newport Comm. Center - Gymnasium - Replace glass entry doors
The doors and hardware are from the original construction of the facility. The doors have been
repaired a number of times and remain security and liability concerns.
West Newport Comm. Center - Entire building - Replace roof /treat for termite damage/paint
exterior
The entire facility is in need of re- roofing and treatment for termite infestation and related
repairs. The facility is also in need of exterior painting.
19th Street Restrooms - Sailing Base - Replace storage room- doors
The wooden doors to the storage room are in disrepair. The wood has become rotted and the
hardware has become rusted.
•
•
•
•
+.-„„Capital Improvement Project Description
'Community Services Deportment
Page 5
Bonita Creek Park - Install electrical outlets on all fields
The youth sports group that utilizes the softball fields has requested the installation of electrical
outlets on each backstop in order to operate their pitching machines for practices. At the current
time this group uses an extension cord that is run from the community center, across the public
walkways, and through the fence. The youth sports group that utilizes the football field has
requested the installation of an electrical outlet in the football field area to operate their electronic
clock/scoreboard and videotaping equipment. This group currently utilizes a gas powered
generator.
The following facilities require routine replacement of infield bricicdust and maintenance of
infield and general area turf.
1d
Bonita Creek Park
Buffalo Hills Park
Eastbluff Park
Grant Howald Park
Lincoln Athletic Center Field #1 & #2
Lincoln Athletic Center Field #3
Mariners Park
Peninsula-Park
San Miguel Park
�. ..r .r M1 : - r. r_
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
0
Agenda Item No. VA
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Buffalo Hills Park Land Exchange with Newport Hills Homeowners
Association
Recommendation
To recommend to the City Council the acceptance of the proposed Lot Line
Adjustment between Newport Hills Community Association and the City of
Newport Beach, in exchange for Association land.
Discussion
Staff received the attached correspondence dated December 1, 1995 from Mr.
Patrick R. Fuscoe, President of the Newport Hills Community Association,
requesting a land exchange to enlarge and improve the safety of the Association
swimming pool complex.
The Public Works Director subsequently researched the matter and provided the
attached report dated December 12, 1995. The land exchange that is proposed
provides that the City receive more than twice the property that will be traded to
the Association. Additionally, if the above recommendation is approved by the
Commission, the item will be placed on the City Council agenda of January 22,
1996.
Very respectfully,
David E. Niederhaus
DEN / mgl
0 Attachments
5\
•
L J
•
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
MEMOR
December
TO: David Niederhaus
General Services Director
FROM: Public Works Department
SUBJECT: Buffalo Hills Park Land
Association
ANDUM
12, 1995 tee C
Swap with Newport Hills Homeowners
Attached is a City Council staff report recommending that the
proposed land swap be completed using the Lot Line Adjustment
procedure.
Please present this issue to the Parks Commission for their input.
This item is tentatively scheduled to go to the city Council on
January 22, 1996.
If you have any questions or need additional information, please
call me at extension 3311.
Richard L. of tadt
Development /Subdivision Engineer
cc: Don Webb, Public Works Director"
Rich Edmonston, Development Services Manager
•
January 22, 1996
CITY COUNCIL AGENDA
ITEM NO
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: LOT LINE ADJUSTMENT BETWEEN NEWPORT HILLS COMMUNITY
ASSOCIATION AND THE CITY OF NEWPORT BEACH BETWEEN' BUFFALO
HILLS PARK AND THE NEWPORT HILLS COMMUNITY ASSOCIATION POOL
SITE ADJACENT TO PORT TAGGART PLACE, IN THE NEWPORT HILLS
DEVELOPMENT.
RECOMMENDATIONS:
Approve in concept a Lot Line Adjustment between the Newport Hills
Community Association and the City of Newport Beach.
2. Direct staff to proceed with the processing of the Lot Line Adjusting through
the Modifications Committee.
• DISCUSSION:
The Newport Hills Community Association would like to expand the size of their pool deck around
the community pool located adjacent to Buffalo Hills Park and would like the City to consider a land
swap.(see attached letter dated December 1, 1995).
•
53
The Association would like to trade 1,052 square feet of excess Newport Harbor Community
Association land located adjacent to the Buffalo Hills Park for 472 square feet of land in the Buffalo
Hills Park adjacent to the Association pool. Both areas are on about a 4 to 1 slope, are covered
with turf, are within the park boundary and are indistinguishable as to ownership (see attached
sketch).
The land the Association is proposing to convey to the City is more than twice the area the City
would be conveying to the Association. The land the Association is proposing to convey to the City
is,usable park land located adjacent to Port Taggart Place.
The Newport Hills Community Association has agreed -to defray any cost of relocating fencing,
Irrigation, and edge planting and/or mow strips needed at the new boundary.
The proposed trade can be completed with the use of the Lot Line Adjustment procedure. The Lot
line Adjustment procedure requires that grant deeds be recorded describing the-areas conveyed.
It is recommended that all cost associated with the proposed land swap be paid by the Newport
Hills Community Association.
L
•
If the City Council approves the land swap in concept, staff will direct the Newport'Hills Community
Association to have their engineer submit an application for a Lot Line Adjustment which will be
processed through the Modifications Committee.
Processing of the Lot -Line Adjustment shall be subject to the following conditions:
1. That the, Newport Hills Community Association relocate irrigation and provide fencing, edge
planting and/or mow strips as needed at the new boundary and as required by the General
Services Department.
2. That the Newport Hills Community Association pay all fees and costs associated with, the
processing and recording of the Lot Line Adjustment.
An exhibit is attached for reference
Don Webb
Public Works Director
COUNCIL \V- buflo.VAC
Patrick R. Fuscoe
1871 Port Wheeler Place
Newport Beach, CA 92660
0 December 1, 1995
City of Newport Beach
3300'Newport Boulevard
Newport Beach, CA 92663 -3884
Attention: Don Webb
Subject: Buffalo Hills Park
NHCA Acquisition
Don:
This letter is to modify our original proposal to purchase land for a pool deck expansion
in Buffalo Hills Park. As you recall, our proposal to purchase a 5' wide "strip" of unused
slope land was acceptable to David Niederhaus and you pending a survey, an appraisal
and a final escrow for the established price. However, something has come up as a
result of our survey.
The enclosed exhibit reflects an appendage of land NHCA owns that extends into the
park. This "finger" of land was apparently for access to the pool facility. However, we
• already have gated; at- grade, contiguous access to Port Carlow which is more than
adequate for any reconstruction or other heavy maintenance. Therefore, this old con -
nectiin to Port Taggart, which has a significant grade differential, is unnecessary.
Welropose a swap with the City transferring approximately 1,052 sq. ft. of "excess"
NHCA land for the needed 472 sq. ft. (more than a 2 for 1 trade). We will also defray
the actual cost of relocating irrigation and any edge planting or mow strips needed at the
new boundary. I believe this trade could be done by deed, or at worst, a lot line adjust-
ment. What do you say?
Please keep in mind that the park has installed grass, trees and walkways over the
NHCA property and it would really clean up the situation to do this trade. I will look for -
ward 4o your ideas and comments on this proposal and hope to have an agreement be-
fore year end. Thanksl
0
5�
Sincerely,
Hills Community Association
PC: Len Cannatelli - NHCA
nhcalcnbdw
� K -WED
DEC - 51995
NEB" P_'_' S.ckCH. CALIF
\J
o
PORT 'TAGGART PL.
1
EXHIBIT A
C06AAMY ASSOCIAnON TO O41Y
1052 af.
ClW TO COMMLN'rY ASSOG1Anm
473 a f.
1
I1
1 1
1 1
1 1
I
1
1
PARCH.'B'
IP.MB. 35/9
I 1
1 1
PORT CARLOW PL.
..
P B. /9
FUSCOE k*� m
ENGINMG m
x Z"JA tVyra
0
Agenda Item No._V-14
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Appeal of Tree Removal at 935 Goldenrod Avenue, located in the
Harbor View Hills Community Association
Recommendation
To deny the appeal to retain one Ficus nitida (Indian Laurel Fig) tree at 935
Goldenrod Avenue
• Discussion
Staff received the attached correspondence dated December 14, 1995 from Mr.
Anthony Kazelis appealing the proposed tree removal of one Ficus nitida (Indian
Laurel Fig) tree in the parkway at his residence.
The particular Ficus tree at Mr. Kazelis home is one of twenty -three trees that
were identified as causing hardscape damage in the attached report presented at
the October 3, 1995 Commission meeting. Subsequently, the attached
correspondences were sent by me to Mr. Kazelis regarding the Ficus tree.
Additionally, the other twenty -two trees that were identified as causing
hardscape damage in the Association area have been removed and replanting
will occur in January.
The Harbor View Hills Community Association concurs in the removal of the
subject tree.
VVeery` respectfully,
David E. Niederhaus
• DEN /mgl
Attachments
�1
• 935 Goldenrod Avenue
Corona del Mar, CA 92625
December 14, 1995
•
•
q
Mr. David E. Niederhaus, Director
General Services Department
City of Newport Beach, CA 92658
Of course I oppose the removal of that tree or any tree in
my parkwayand wish to appeal Herr Niederhaus' decision
and will attend the Parks, Beaches and Recreation Commissionst
meeting to be held on January 2, 1996 at 7:00 PM.
•
•
M SEW PORT
�P
qCf FO F�
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
Mr. Kazelis
925 Goldenrod Avenue
Corona del Mar, California 92625
Dear Mr. Kazelis,
November 29, 1995
My letter of November 15, 1995 addressed the ficus parkway tree in front of
your home.
In the letter, which I have attached, I offered you the option to remove and
replace the sidewalk damaged by the tree and install root barriers as an
alternative to tree removal.
After visiting the site today in conjunction with current tree removal
operations, I noted the close proximity of the utilities to the ficus tree in front
of your home. Accordingly, I am rescinding the City offer for you to make
repairs in order to retain the tree.
The ficus tree is now slated for removal during December 1995. If you oppose
the removal you must notify me in writing by December 15, 1995. Your
appeal to removal will be placed on the January 2, 1996 Parks, Beaches and
Recreation Commission agenda. The meeting will be held in Council
Chambers at 7:00 PM if you care to attend.
If you have, questions please call me at 644 -3055. My
inconveniences that my earlier letter may have caused you.
Sincerely,
David E. Niederhaus, Director
General Services Department
DEN /es
Attachment
apologies for any
SC1 3300 Newport Boulevard, Newport Beach
11
CITY OF NEWPORT BEACH[
P.O. BOX 1768, NEWPORT BEACH, CA 92658 =8915
November 15, 1995
Mr. Kazelis
925 Goldenrod Avenue.
Corona del Mar, California
92625
Dear Mr. Kazelis,
The following correspondence is a follow up to our telephone conversation
today relative to the removal of the parkway street tree located in front of your
residence that is causing hardscape damage. I have agreed to not remove the
tree based on your request and agreement to repair the hardscape damage.
The specific conditions of this are that you will make the necessary repair work
to the hardscape and sidewalk by January 1; 1996. All the expenses to perform
this corrective work will be at your expense.
• Please arrange to remove portions of the existing sidewalk that have been
marked by City staff, prune the tree roots to at least 6 inches below the new
walk grade, and replace the sidewalk. The use of root barriers is also required
while performing this work. The work should be completed by January 1, 1996
and done in compliance with City Public Work Department Standards.
A Public Works Department permit is required for the work, however, the fee
will be waived. For your convenience, a encroachment permit application and
sidewalk specifications have been enclosed. The permit .application must be
returned to the Public Works Department. Most general contractors are capable
of replacing sidewalks. Notably, if required, they must provide Workers
Compensation Insurance.
If you have any questions please call John Conway, Urban Forester at 644 -3083
Sincerely,
David E. Niederhaus
General Services Director
• Enclosures
W 3300 Newport Boulevard, Newport Beach
�t
I
I�
' EXPwim JOINT
WIM Mrp7
10 CR
t�f3? 6
413
41- .
h
R =15' FOR LOCRL STREETS RNI)
A . 25 FOR RRTERIRL SRS
LMESS OTHERWISE SPECIFIED
3/B' 0PRr45ICW
JOINT MTERf:Y.
�QS•
10' FOR MUO? 10' FOR PRIIR?Y,
MB 8' FCR itCONLly STREETS
UME55 OThERHISE SHOWN
CUCZ7E Shat BE '560 -C -3250
MW FRCS -!
CURB RETURN AREA
R
MgTCH, i
EXIST. i
I
TYPICAL SECTION Sr MC. CPTIOVII,N
HIM TO W1
I+EFImED PL41E JOINTS Im, Fra,7 CLRB
Ste, IXIICK --TOIM CR EC R
9' . R' b'
10' IF STR94:Z.K
IS RBJRCINT TO
\ I CT.RB (TYP)
Cav= R? IDEVT
WFAI NED PLANE JOINTS
& EXPANSION JOINTS
REV. 9193
9 71 Y OF NEWPORT SER.CH �azovly:
PUBLIC WORKS DEPRRTMP'giT
SIDEWALK DETAILS
0
. LLB
DIRECTOR OF FLOL.-IC AUW
R.C.E. An• 128OS
7 Sep 1994 SALE N. T.S.
N. GRRCIR ,STD -180 —L
• .: ao
Agenda Item No._
• October 3, 1995
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Harbor View Hills Community Association Progress Report
The Harbor View Hills Community Association and staff have been working
collectively on a reforestation project relative to private and public property
damages relative to parkway street trees. The last correspondence to the
Association dated August 18, 1995,which is attached, identified twenty-three
street trees that have been documented as causing significant hardscape damage
in the Association areas.
The City will proceed with the removal of the trees to coincide with an upcoming
hardscape replacement contract in the Harbor View Hills area and finalize the
notification of the effected property owners. The trees will be removed based on
• the criteria listed in City Council Policy G- 1(copy attached). Those property
owners not wanting the tree removed have the option of appeal to the
Commission.
•
The trees that will be removed as part of this process will be replaced with the
City designated tree. The cost of removing the trees and fifteen gallon
replacement plantings will be funded by the Capital Improvement Reforestation
account. Tree removal requests by the Association beyond the twenty-three
identified will not be funded by the City and must meet the G -1 policy criteria.
Very respectfully,
David E. Niederhaus
DEN /mgl
Attachments
�ti
I. Jl , �1'
L
•
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA•92658.8915
a
Mr. Bill Ginter, Immediate Past President
Board of Directors
Harbor View Hills Community Association
2807 Ebbtide Road
Corona del Mar, CA 92625
Dear Mr. Ginter,
August 18,1995
The Park, Beaches and Recreation Commission at the August 1, 1995 meeting
approved the request for the street tree redesignation in your association. I am
requesting that as part of the reforestation phasing that will be occurring, that
you survey and document those property owners who reside adjacent to any
City parkway street tree to be removed, per the attached list.
Please provide this information to me at your earliest convenience so that we
may finalize the reforestation program. Additionally, I must'remind you that
City trees will be removed only due.to existing private and /or public property
damage and not due solely to view obstructions nor potential wind damage.
Please contact me at (714) 644 -3055 if you have any questions.
Sincerely,
'David E. Niederhaus, Director
General Services Department
DEN /an
Attachment
V5 3300 Newport Boulevard, Newport Beach,
v 'e v u •k�,:
Street Tree.Reforestation Program
Preliminary Report
harbor View Bills .Community Association
Fiscal Year
Existing Tree
-9
,
Damaged Sites
,,
2807 Ebbtide Rd,
1- Ficus
23"-$299
$95 per tree
1 - Ficus
22"-$286
2821 Ebbtide Rd.
1- Cupaniopsis
8" - $104
1- Cupaniopsis
8 1/211- $110
1- Cupaniopsis
10"-$130
1- Eriobotrya
6" - $78
2720 Pebble Dr.
1- Ficus
11" - $143
1- Ficus
91/2" - $123
1- Ficus
81/2" - $110
1- Ficus
8" - $104
1- Ficus
10"-$130
2921 Setting Sun
1- Ficus
17" - $221
943 Goldenrod Ave.
1- Ficus
241/2" - $318
4 Goldenrod Ave.
1- Ficus
22"-$286
1- Ficus
26"-$338
935 Goldenrod Ave.
1- Ficus
34"-$442
1027 Goldenrod Ave.
1- Ficus
16,,- $208
1- Ficus
8" - $104
1038 Goldenrod Ave.
1- Ficus
17" - $221
2519 Harbor View Dr.
1- Ficus
19" - $247
1000 Sea Lane
1 - Ficus
19" - $247
1120 Sea Lane
1 - Ficus
19"-$247
2729 Harbor View Dr.
1 - Ficus
24" - $312
TOTAL
23 trees
,808.00
2,185.00
Page 1
G -1 ; a'
RETENTION OR REMOVAL OF PARK AND PARKWAY TREES
It shall be the responsibility of the Parks, Beaches and Recreation Commission ,to
develop and maintain a rather restricted list of trees in the community
(Attachment 1) which should be retained to the exclusion of all normal
problems.'' This list will contain landmark trees, special trees of beauty, stately
trees which contribute to an entire neighborhood; dedicated trees, etc. These
trees will be identified, mapped and recorded. Subsequent to this they will be
given special 'treatment to retain them, as deemed appropriate by the General
Services Director. If said special treatment is not determined to be adequate to
retain the identified tree, a full report shall be made to the Commission before
any other action is taken.
Whenever it is necessary to prune tree roots in parkways or other public areas in
order to correct or prevent damage being caused by, the subject tree, every
reasonable effort shall be made to ,save the tree. It will still be necessary to meet
the City's standards relative to grades and alignments, with the exception of
those special trees discussed' in Paragraph 1 of this policy statement.
If it is necessary `for a tree other than that included in Paragraph 1 to be given
special treatment,, each tree shall be considered individually.on,its.own merits to
determine whether the tree shoulii "be re4ainea or replaced.,, all parkway trees
included in this category must,be subjected to and meet the owing criteria:
1. Have .a free hazard evaluation performed. by tie City arborist
(Attachment 2). ' ":" .
2. Have sufficient life expectancy to merit special consideration.
3. Have contiguous property :. owners be desirous of retaining the tree
if special treatment of other;than the sidewalk repair is necessary to
retain it
4. Be of a desirable species on the official street tree list by the Parks,
Beaches and Recreation Commission.
5. Not have had a consistent history of damaging public or privately
owned property such as sewers, water mains, sidewalks, curbs,
walls, fences, foundations, etc., as indicated per City records, or by
competant authority as a structural engineer, general contractor, or
qualified City official.
•
•
6
Note: (See Attached List - Preservation of Special Trees)
(See Attached - Tree Hazard Evaluation Form)
Adopted May 9,1966
Amended August 14,1967
Amended November 9,1976.
Amended November 12,1985
Amended November 28,1988
Amended March 14,1994
Amended April 11, 1994
Formerly 1 -9
3
G -1
:•
•
•
CITY OF NEWPORT BEACH
GENERAL SERVICES DEPARTMENT
TREE INSPECTION REPORT
Name 67 , � 9-."'iUs- cei
Phone
� 601AWW -4 A✓,
cQ r2 A ex-4A r" r z,
Botanical Name ws d2t"
Common Name
F�
0
Designated Street Tree % �Z a �2 ya
Estimated Tree Value A &M-,k ° -706 �g, ,a) 1 ff9� G S
Damage 7/V 60 -6r,`c ut I &vna w; S i�tY,`c� ✓u:��uayS d�
,
/ia/avd {D iWv+u/7 7edM �e✓dfn.ee..
T
Parkway: Concrete Brick TTurf Other
Comments �(e �K jnJ d �'o J A- -(t'xM "69 S Sz -uux, cL /. Z-f „Ic P--¢
as Waal STae ;andj WA j
(; Aes �y o. Aw 77i;s a.j-,aciss kles (2¢e.a
_ ��:M/N.N(i] OCiG ✓R/�Q .j (S I7 � I
Inspected by ( Date
Recommendation A
4 e- , e lecdz �e Le fo 1
Q� / y
G.4-ili,PeS, r" I -i- _. Mxr 18 l C- 1
Reviewed by Date I ? -1 `-q'S
06 -95
0
Agenda Item No. u5
January 2, 1996
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Balboa Island Benches
Recommendation
To accept the solid six foot teak benches as the replacement bench for all future
bench donations located on the street ends throughout Balboa Island provided
that the Balboa Island Improvement Association assumes all future maintenance
and replacement requirements. Additionally, that the verbiage and size of the
donor plaque conforms to City Council Policy.
Discussion
Staff received the attached correspondence dated December 11, 1995 from Mr.
Lee Sutherland, President of the Balboa Island Improvement Association
• requesting that all future bench donations located at street ends surrounding the
Island be of solid teak construction. This request is a follow up to the
Commission meeting of December 5, 1995 in that the Commission requested
additional information including a survey of the Association's members relative
to the acceptance of teak benches. The Association held a general membership
meeting on December 5, 1995 and a vote was taken in favor of using the teak
bench at all street ends.
Staff concurs with the Association's current proposal including their offer to
donate and maintain the benches. Additionally, staff will coordinate future
donations through the Commission, assist in the bolting down of the benches,
and require that the size and verbiage of the donation plaques meet the
requirements as per the attached City Council Policy.
The Ibbotson bench, that was approved for donation by the Commission at the
November 7, 1995 meeting, is being delivered and slated for installation at the
end of Opal Avenue and South Bay Front. Mr. lbbotson has already paid the
vendor for the bench and the plaque with delivery scheduled within the month.
Unless the Commission directs staff otherwise, the bench will be placed at Opal
Avenue and South Bay Front. It will not hinder future maintenance operations.
Very respectfully,
David E. Niederhaus
DEN /mgl
Attachments
�7�
0
M
PARK IMPROVEMENT DONATIONS
The City Council recognizes the need to provide residents with the opportunity
to donate trees, benches, drinking fountains or related park items. This policy
establishes criteria for donations to assure attractiveness, usefulness and the
capability to be maintained.
Tree Donations
The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and
Marguerite in Corona del Marshall be identified as one area where a tree with a
bronze plaque can be installed. Other trees with plaques can be donated and
installed at locations recommended by the General Services Director and
approved by the Parks, Beaches and Recreation Commission.
Park Amenities
Items such as benches, drinking fountains, tables, etc., can be donated to be
included in the public park system. Recognition on the donated item shall be 'a
2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a
• means of identifying the donation.
41
Donors of major park improvement gifts may elect to provide a dedicatory
plaque not exceeding 5"x7" with name, date and appropriate text not exceeding
25 words.
All donations must be approved by the Parks, Beaches and Recreation
Commission. The cost of a donated item, including identification plaque, shall
be borne totally by private funds. The City will assume ownership and
maintenance if accepted and placed in a public park. The City will not assume
responsibility for replacement due to vandalism or theft.
Adopted - 7/22/1992
Amended - 1/24/1994
Amended - 6/27/1994
Formerly I -15
11
BALBOA ISLAND IMPROVEMENT ASSOCIATION
Mr. David E. Niederhaus,
General Services Director,
City of Newport Beach,
3300, Newport Boulevard,
P.O. Box 1768,
Newport Beach,
California 92658 -8915
Dear Mr. Niederhaus,
P.O. BOX 64
BALBOA ISLAND, CALIFORNIA 92662
TELEPHONE (714) 675 -1773
11th December, 1995
Re: City of Newport Beach - Parks, Beaches and Recreation Commission
• Meeting Tuesday, 7th November, 1995.
•
10
Subject - Balboa Island Benches
With reference to your letter dated 15th November, 1995 and our proposal for a
new style teak bench for Balboa Island as detailed in our letter dated 7th November, 1995
and presented to the Parks, Beaches and Recreation commission meeting, please find
herewith the requested information in order that this proposal may be an Agenda item for
voting at the next Commission meeting 2nd January, 1996.
1. The Balboa Island Improvement Association and the Balboa Island Business
Association have spent considerable time investigating new styles of bench. We are in
agreement with the Commission that it is important to establish which design has the
majority consensus amongst Island residents. Therefore, the results of our Beautification
Bench Committee findings were again included in our most recent Balboa Island
Improvement Association public meeting. The conclusion was a unanimous vote by the
residents that the traditional solid teak bench as described in our letter dated 7th
December, 1995 (copy attached hereto) should be the new style of bench on Balboa
Island. This motion was passed at the Balboa Island Improvement Association public
meeting held at the Beek Center 5th December, 1995 with Councilwoman Ms. Jean Watt
in attendance.
Cont'd/..2
• Mr. David Niederhaus,
Page Two
2. The Balboa Island Improvement Association proposes that the benches located at the
street ends around the circumference of the Island be replaced first with the new solid
Teak 6ft bench. This would allow the existing benches to be relocated to Marine Avenue
to complete the merchants seating requirements. Once we have the full complement of
seating around the Island circumference donations will be accepted to replace the'benches
on Marine Avenue (in conjunction with the merchants). This proposal has the support of
the Balboa Island Business Association.
3. The benches will be financed by donations from Island residents. The Balboa Island
Improvement Association will undertake the maintenance, if any, of these benches. We
are suggesting a donation price of US $650.00 per 6ft bench which includes a maintenance
contingency fund. We do however request the assistance of the City in bolting the
benches to the concrete walkway.
4. With reference to your concern that the teak benches will not endure the salt air please
refer to our bench specification details. These benches are made from solid teak which is a
very bard, wood and impervious to all weather conditions. In addition, the benches we
• have selected are kiln dried to prevent the possibility of cracking. Our selected bench
manufacturer has supplied benches to public venues throughout the United States for over
twenty years including seaside locations (for example the Hamptons, Long Island) and has
not experienced any of the problems you discussed.
is
1,
5. There are currently fifty four benches located on Balboa Island and to -date we have not
experienced a bench vandalism problem. We do not envisage a sudden outbreak of
vandalism merely from the introduction of a new style of bench nor will the residents be
intimidated by such a threat. The benches are highly visible on the circumference walkway
and Marine Avenue and residents will not tolerate any attempted acts of vandalism on the
Island. We do however foresee a potential theft problem, hence the benches will be bolted
to the concrete walkway.
6. We-do not wish to include planters in our bench proposal. In our future landscaping
plans we envisage plant pots with flowering plants located on either side of a bench (or a
single pot located between two benches)' at each street end around the circumference of
the Island. However, we currently have approval from the City to locate flower planters
at the ends of Ruby, Coral and Sapphire Avenues (please refer your letter dated 26th July,
1994). It is our intention to run a trial period at these approved streets prior to expanding
the planter programme.
Cont'd/..3
• Mr. David Niederhaus,
Page Three
7. W e are of the opinion that it is most important to maintain a consistency in bench
design and that the introduction of any variance to the existing or proposed bench requires
carefully consideration and agreement thereto by the Island residents and merchants.
With reference to the Commissions approval of a bench donation from Robert A.
Ibbotson and Ruth E. Ibbotson we therefore comment as follows. We are delighted that
Mrs Ibbotson has offered to donate a bench, and that this donation has been accepted by
the City. Mrs Ibbotson is ninety two years old and would like to enjoy sitting on her
donated bench, we therefore appreciate the need for expediency. However in approving
this donation the City has also approved Mrs Ibbotson's request to donate•a new style
concrete bench without any referral to the Island residents for agreement as regards the
desirability of this new style of bench. This presents us with a very real problem.
The Balboa Island Improvement Association is not in favour of the introduction of
concrete benches onto the Island and we feel there is a need to maintain a uniformity.
We also understand that a concrete bench weighs in excess of 2000 pounds and
requires a crane to move the bench. Each year we require access to the street ends in
• order to replenish the sand. Deployment of a crane to move a bench for this or any other
emergency situation would not be satisfactory.
8. We are expecting delivery of a new teak bench prior to Christmas. This will be
available for general viewing.
9. We confirm that representatives from the Balboa Island Improvement Association will
be present at the Parks, Beaches and Recreation Meeting 2nd January, 1996.
Thank you for your assistance.
With Kind Regards,
Yours sincerely, O
r
Uuuurn4rlC�
Leroy Sutherland, ,
President
cc
Ms. Marianne McDaniel, President, Little Island
• Mr. John Noyes, President, Business Association
Councilwoman Ms Jean Watt
0
Mr. David E. Niederhaus,
General Services Director,
City of Newport Beach,
3300, Newport Boulevard,
P.O. Box 1768,
Newport Beach,
California 92658 - 8915
Dear Mr. Niederhaus,
7th November, 1995
New style of bench for Balboa Island
• With reference to the approval of a bench donation from Robert A. Ibbotson and
Ruth E. Ibbotson, a Consent Calendar item on tonight's Parks, Beaches and Recreation
Commission meeting, the Balboa Island Improvement Association would like to propose
that consideration be given to a new "teak" bench in place of the proposed new concrete
bench.
r�
U
10
The Balboa Island Improvement Association Beautification and Horticultural
Committees have spent a considerable amount of time researching a new style bench for
the Island. We therefore kindly request that you review our Committees' findings as
detailed below.
The Balboa Island Improvement Association proposes that the Teak bench as
specified herein should be adopted as the new style Island bench.
1. There are currently 54 benches of a concrete /wood construction located on
Balboa Island. These benches are situated at the street ends around the circumference of
the Island and along Marine Avenue.
2. For some years The Balboa Island Improvement Association volunteers have
undertaken the painting of these benches on an annual basis.
Cont'd/..2
Mr. David Niederhaus
Page Two
3. We understand that although the City will effect minor repairs to these existing
benches the cost of any new replacement benches would have to be met by the Balboa
Island residents.
4. The following criterion were therefore adopted when selecting a new bench
design:
- Aesthetic quality
- Durability and Maintenance
Bottom Line cost to Residents
5. We reviewed a selection of concrete and concrete /wood construction benches
proposed by the City. Whilst we appreciate the suitability of these modern style benches
for general use within Newport Beach, the consensus of opinion was that the selection
offered did not reflect the more traditional Island ambience.
6. We have received an overwhelmingly positive response for the traditional style
solid Teak Garden Bench. (Please refer to the attached Photograph Exhibit I).
7. The benefits of a solid Teak Bench can be summarized as follows:
• -Solid Teak benches will last from 75 to 100 years.
- Impervious to all weather conditions
- Requires no maintenance
(- Selected bench is kiln dried so will not crack.)
-Spare parts available in the event of vandalism.
u
1�
and as more fully described in the attached Bench Specifications Exhibit III.
8. When analyzing bench usage we noted that the benches located at the street ends
around the circumference of the Island were usually occupied by either a single person or
a couple. If a bench was occupied, albeit by one individual, people would walk to the next
available bench rather than share. We therefore propose that the new benches for the
Street ends be of a 6 ft length.
There is also sufficient room at many of the street ends.to accommodate two 6 ft benches
in addition to the Horticultural Society's proposed planters.
9. With regard to seating along Marine Avenue we noted individuals do share the
benches located outside of the restaurants and shops. We therefore suggest 8 ft Benches
for Marine Avenue although we are sure the Business Association would also accept
donations of 6ft benches. Marine Avenue seating to be in liaison with the Business
Association.
Cont'd/..3
• l &. David Niederhaus
Page Three
10. In reviewing potential suppliers the following criterion were examined:
- Benches to be of a quality and construction suitable for public usage.
- Company's current customers
- Length of time in business
- Wholesale pricing
11. Unfortunately we were unable to find a local, nor a West coast wholesale supplier
which would meet our requirements for quality and price.
12. We have therefore selected benches supplied by BRITISHAMERICAN .
This Company has been in business for over 20 years. Company clients include the
Huntington Library and Gardens, and the cities of Salt Lake City, New Orleans, Vale, The
Hamptons Long Island, White Plains N.Y., and Williamsburg. Please refer to the attached
Company details Exhibit H.
13. In addition to aesthetics, price is the key factor. We have negotiated wholesale
prices as follows:
Size Retail Price Wholesale Price to B.I.LA.
• 6 ft Bench weight 841bs $ 1320.00 $ 475.00
8 ft Bench weight 125 lbs $ 1870.00 $ 673.00
Please refer to the complete break down of pricing in the attached Exhibits III and IV.
These Teak Benches fully installed on Balboa Island with brass plaque and carving cost
less than any of the alternatives proposed by the City.
14. The cost of the new benches will be met by donations received from Island
residents. In addition to the donation received from Robert and Ruth Ibbotson we have
already received the following four donations with a prerequisite that the benches be of a
traditional style Teak:
Two 6 ft Benches to be located Garnet and South Bay Front
One 6 ft Bench to be located Amethyst and South Bay Front
One 6 ft Bench to be located Sapphire and South Bay Front
This initial order of five benches could be delivered within 14 days.
• Cont'dL4
�J
Mr. David Niederhaus,
Page Four
15. We note some expediency is required with regard to the Robert and Ruth
Ibbotson donation. We recommend placing one of the existing wood/concrete benches at
Opal and South Bay Front as an interim measure whilst awaiting delivery of the new
bench.
We anticipate that an enthusiastic response will be received to the new Teak Bench
and all the existing benches will be replaced within a twelve month period through
donations.
The Balboa Island Improvement Association therefore requests that the City
approve the Teak Bench as detailed herein as the new bench for Balboa Island.
We would like to confirm the initial order for five benches tomorrow 8th
November. With regard to the replacement of the benches the Balboa Island
Improvement Association will work'closely with Marcelino Lomeli and his team.
• With Yind Regards,
`l G
Yours sincerely,
Lee Sutherland,
President.
Enclosures
I
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4 BALBOA ISLAND IMPROVEME NT ASSOCIATION
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INFORMATION - EXHIBIT II
Recommended supplier:
TEAK BENCHES
BRITISHAMERICAN
118, Pickering Way,
Lionville,
Pennsylvania 19353
Telephone: 610-363-0400/1-800-344-0259
Facsimile: 610 - 363 -0433
Contact: Rosemary A. Swindin, President
Company Information:
BRITISHAMERICAN have been in the business of supplying Teak products in the
United States for over twenty years. The company was one of the first importers of Teak
garden furniture into the U. S.A., originally from England. The company has their own
exclusive factory manufacturing the benches in the U. S.A The teak wood is supplied
from plantations, there is no destruction of rainforests.
BRITISHAMERICAN benches meet the quality and construction specifications necessary
for usage in public locations. The Company has supplied benches to many municipalities
throughout-the U.S. including Salt Lake City, New Orleans, Vale, The Hamptons Long
Island, White Plains N.Y., and Williamsburg, Virginia. Their benches are also to be found
in various universities including Berkeley University and Yale. BRITISHAMERICAN
have been the supplier of teak benches to The Huntington Library and Gardens for many
years. Other West coast customers include the Palos Verdes Golf Club, The Monterey
Aquarium, Thousand Oaks Fashion Mall and most recently The Piedmont Beautification
Foundation.
The benches located in White Plains, New York (90 in all) have been viewed by B.I.I.A.
Beautification Chairman Pat Buderwitz. Please refer to the attached photographs.
1
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4
BALBOA ISLAND IMPROVEMENT ASSOCIATION
TEAK BENCHES
INFORMATION - EXHIBIT III
BRITISHAMERICAN Bench specifications:
The benches are made from solid Teak.
The benches are expected to last from 75 to 100 years.
The benches are kiln dried (as distinct from air dried) and will not therefore crack.
The benches are impervious to all weather conditions and require no maintenance.
The wood will naturally age from honey colour to ash colour.
Normally no cleaning of the benches is required. However in a location such as Marine
Avenue should an excess of bird droppings and food deposits occur these can easily be
removed with soap and water. The benches are not subject to staining and in the event a
major accident occurs a soft wire brush or sand paper may be applied.
Spare parts are available should vandalism occur.
Bench design "Medway ".
This is a classic late 19th Century design and heavy. (see attached brochure picture)
Size Retail Price Wholesale price to B.I.I.A.
6 ft Bench weight 841bs
8 ft Bench weight 1251bs
(with centre leg)
$ 1320.00 $ 475.00
$ 1870.00 $ 673.00
Freight charges:
The cost of delivery to Balboa Island is additional to the above cost and will vary
dependent upon size of order. The larger the number of benches ordered the greater the
reduction in shipping costs. For example the cost of shipping a single bench is $81.00.
The cost of shipping an order of five is $ 220.00. (Freight price same for 6ft and 8ft).
If we would like to have inscriptions carved along the back panel cost as follows:
Per bench - $ 35.00 set up cost plus $ 1.75 per character.
Recommended benches be fixed to the ground using an "L" shaped bracket which is
attached to one leg and the concrete. (Standard brackets to be obtained from local
t� hardware store, cost not included above).
-1 q
V
BALBOA ISLAND IMPROVEMENT ASSOCIATION
TEAK BENCHES
INFORMATION - EXHIBIT IV
Total Cost of Replacing Benches:
Price per 6 ft bench:
6ft "Medway" Bench ............. $ 475.00
Freight* .. ............................... $ 45.00
Balboa Island lettering
on front of bench ................... $ 25.00
Brass plaque ......................... $ 35.00
Installation bracket ............... $ 10.00
Total per 6 ft Bench ............. $ 590.00
Total price per 8 ft Bench add $200.00 to the above total cost.
* Freight cost based on a minimum 5 bench order.
The cost of new benches will be met by donations received from Island residents.
Donations will be sought on the basis of $ 600.00 per bench. Donators will be able to
select the desired location of their bench on a first come first served basis.
To date the B.I.I.A. has received donations for five benches. If this initial order is placed
tomorrow 8th November, the first five benches could be delivered within 14 days.
The B.I.I.A. Beautification / Horticultural committees will coordinate fund raising,
collection of cheques and administration of orders.
We anticipate the response to the new "teak" benches will be such that all the existing
concrete /wood benches will be replaced within a twelve month period.
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•
•
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Mr. Marcelino Lomali
City of Newport Beach
General Services Dept.
P.O. Box 1768
Newport Beach, CA 92659 -1768
Re: Bench Donation
Dear Mr. Lomeli,
December 10, 1995
L OM ER
My daughter and I are requesting permission to
donate to the City of Newport Beach one new concrete bench
for the Corona del Mar Park on Ocean Blvd. 'The bench is to
be located opposite my residence at 2920 Ocean Blvd. I have
used the Corona del Mar Park for my daily walks for
eighty five years. It has given me a great deal of pleasure,
and I would be most happy to pass the pleasure on to others.
We will also provide and pay for a two inch by six inch
bronze plaque with conforming description.
Thank you.
Very sincerely yours,
Z-t� a�Z- Y E. � LAI �
Mary E. Burton