HomeMy WebLinkAbout01/02/1996 - PB&R CommissionCITY OF NEWPORT BEI 1C1 1 Item II
Parks Be aches & Recreation Commission
G
( }} ooh
�'�i i on
n� s
Motion
Ayes
N
January 2, 1996
p.m.
imunity Services Director
General Services
k and Tree Maintenance
reation Manager
I
ssion was called to order
eek, Bonner, Compton,
present. Commissioner
les of the December 5,
nanimous.
owing items be approved
Calendar. Unanimous.
ctivities during December
:ssion.
)m Rick Crook.
)m Carolyn Abravanel.
v4
City Council Chambers 7
Staff present: LaDonna Kienitz, Con
David E. Niederhaus,
Director
Marceline Lomeli, Par
Superintendent
Dave McConnell, Rec
Dottie Flohr, Secretar,
I. ORDER AND ROLL CALL
The Parks, Beaches and Recreatiorr'Comm
at 7:00 P.M.
Roll call was taken. Commissioners E
Demmer, Schonlau and Vandervort were
Glasgow was absent.
II. APPROVAL OF MINUTES
x
x
x
x
x
x
x
Commissioner Compton moved the minu
1995 meeting be approved as presented. L
III. PUBLIC COMMENTS - None
IV. CONSENT. CALENDAR
x
Commissioner Schonlau moved that the fol
x
x
x
x
x
x
except for those removed from the Consent
Item #1 - Removed from Consent Calendar
Item #2 - Park and Tree Division
Approve report of Park and Tree Division a
and upcoming projects in January.
Item #3 - Removed from Consent Calendar
Item #4 - Newport Navigator
Approve proposed new classes for spring s
Item #5 - Removed from Consent Calendar
Item #6 - Bench Donation
Approve donation of one concrete bench fr(
Item #7 - Bench Donation
Approve donation of one concrete bench fr(
p.m.
imunity Services Director
General Services
k and Tree Maintenance
reation Manager
I
ssion was called to order
eek, Bonner, Compton,
present. Commissioner
les of the December 5,
nanimous.
owing items be approved
Calendar. Unanimous.
ctivities during December
:ssion.
)m Rick Crook.
)m Carolyn Abravanel.
Motion
Ayes
Motion
Ayes
_I
CITY OF NEWPORT BERCH
Parks, Beaches & Recreation Commission
G
o \kcpo
6 o January 2, 1996
� Page 2
v4 City Council Chambers 7 p.m.
E. Burton.
s from James B.
ting costs or hires
ich maintenance.
the City of Costa
Lays Commission
.nt, Commissioner
II be scheduled.
emission's liaison.
be accepted and
mmer concerning
In Field #2, Dave
for was hired by
h assistance from
proving the infields
id does not affect
a and Recreation
,losely involved in
'eport as written.
s no objection to
at Peninsula Park
a policy be written
Item #8 - Bench Donation
Approve donation of one concrete bench from Mar,
Item #9 - Tree Donation
Approve donation of three Washingtonia robustE
Collins provided donor agrees to pay for transplan
a contractor at his own expense.
Item #10 - Removed from Consent Calendar
Item #11 - Beach Maintenance Policy
Approve new City Council Policy G -8 regarding bar
Item #12 - Removed from Consent Calendar
ITEMS REMOVED FROM CONSENT CALENDAR
Item #1 - Communication
Referring to the thank you letter from the Chair of
Mesa's Parks, Recreation Facilities and Parkv
recommending the joint meeting be an annual eve
Compton inquired as to how the meeting w
Commissioner Schonlau volunteered to be the Con
x
x
x
x
x
x
x
Commissioner Bonner moved the communication
filed. Unanimous.
Item #3 - Recreation and Senior Services
In response to questions from Commissioner De
Little League hiring a professional to rebuild Lincc
McConnell explained that a professional contras
Little League to renovate the field at their cost wit
the Parks Division. The refurbishment involves imf
of the brick dust and the turf for better drainage ai
the current configuration. Staff from the Park:
Divisions, School District and Little League are all
the project.
x
Commissioner Demmer moved to accept the i
x
x
x
x
x
x
Unanimous.
Item #5 - Peninsula Park
Chair Vandervort reported that, although she ha
passing staff's recommendation to allow parking
for the two special events listed, she recommends
E. Burton.
s from James B.
ting costs or hires
ich maintenance.
the City of Costa
Lays Commission
.nt, Commissioner
II be scheduled.
emission's liaison.
be accepted and
mmer concerning
In Field #2, Dave
for was hired by
h assistance from
proving the infields
id does not affect
a and Recreation
,losely involved in
'eport as written.
s no objection to
at Peninsula Park
a policy be written
CITY OF
Parks, Beaches
G
No 0-,�%\k� &0"
& Recreation
January 2, 1996
Page 3
Commission
v4 City Council Chambers 7 p:m.
addressing parking on the turf in order to alleviate concerns of
residents.
Director Kienitz stated she will discuss the matter with the Risk
Manager and City Attorney and report back at the Commission's
February meeting.
In response to a question from Commissioner Compton, Dave
McConnell explained that through the special event process, event
organizers hire Parks Division staff to supervise vehicle parking at
special events.
Chair Vandervort opened the meeting to public hearing.
Virginia Herberts, 2290 Channel Road, addressed' the Commission.
Mrs. Herberts reported she has heard many comments opposing
parking on the turf since it takes away from recreational activities.
She also pointed out that the parking lots are not full during the
winter months which would be a good time to hold these types of
1
events.
There being no further public hearing, the meeting was closed to
public testimony.
Motion
x
Commissioner Schonlau moved to allow automobile parking at
Ayes
x
x
x
x
x
x
Peninsula Park for the two special events in accordance with staff's
recommendations. Unanimous.
Chair Vandervort directed staff to bring further information on a
parking policy or procedure to the Commission's February meeting.
Item #10 - City Council Policy G -1
Director'Niederhaus explained the review procedure of City Council
policies. He clarified the additions and deletions to Policy G -1,
Retention or Removal of Park and Parkway Trees, as submitted.
Director Niederhaus further pointed out that, although the
Commission has not had a Tree Committee for 18 months, these
tasks have been undertaken by the-Urban Forester, Marcy Lomeli
and himself. The City was recently named Tree City USA for the
sixth consecutive year.
I
Chair Vandervort opened the meeting to public hearing.
Virginia Herberts, 2290 Channel Road, addressed the Commission
and reported she was on the Commission's Tree Committee for eight
S
years. She stated she is concerned that the system of checks and
balances will be lost when the Tree Committee is terminated. She
commented that the Commission represents the public in making
.CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
January 2, 1996
d�oo,� �LO^Y Page 4
City Council Chnmherc 7 .,_r,,
major decisions and urged that the Tree Committee be re-
established.
There being no further public testimony, Chair Vandervort closed, the
meeting to public hearing.
Director Niederhaus explained' the tree removal policy wherein a
Tree Evaluation Report is submitted by the Urban Forester,
forwarded to Marcy Lomeli with final review by the Director.
Permission to remove is obtained from the adjacent property owner,
homeowners association if possible, and any interested parties.
Should the removal be opposed, the matter is forwarded to the
Commission. In addition, all problem and landmark trees are
addressed by the Commission.
During discussion the Commission voiced their support of the revised
policy and the continuation of the process utilized for the past 18
months.
fA- f on
x
Chair Vandervort moved to amend Page 2 of City Council Policy G -1
X.
x
x
x
x
X,
as follows: Replace paragraph 2 with the sentence "Objectives of
the Parks, ;Beaches and Recreation Commission will be:" Delete
Items 1 through 3 so that Item 4 becomes Item 1; Item 5 becomes
Item 2; Item 6 becomes Item 3; and Item 7' becomes Item 4.
Unanimous.
Motion
x
Commissioner Schonlau moved to accept the suggested policy
Ayes
x
x
x
x
x
x
changes on Page 1 and on Page 2 as rewritten and previously voted
upon. Unanimous.
Item #12 - Capital Improvement Projects
Chair Vandervort requested the Irvine Boulevard Median
Improvements be ranked C /2, rather than B /3, since she prefers the
area as it exists.
Marcy Lomeli explained that the Phase I area is from 17th Street to
Mariners. There is a need for curbing to conserve irrigation and
preserve trees that are being lost due ,to lack of automated irrigation,
insect infestation and the compacted soil.
Motion
Ayes
x
x
x
x
Commissioner Demmer moved to approve the Preliminary Capital
i
x
x
x
Improvement Projects as submitted. Unanimous.
CITY OF NEWPORT
Parks, Beaches & Recreation
January 2, 1996
Page 5
Commission
d4 City Council Chambers 7 P.M.
V. DISCUSSION ITEMS
Item #13 - Buffalo Hills Park Land Exchange
Director Niederhaus reviewed the report submitted and explained the
proposed lot line adjustment between Harbor View Hills Community
Association and the City, which will allow the Association to enlarge
their pool deck for safety reasons. They would like to exchange 472
square feet in Buffalo Hills Park for 1,052 square feet of Association
land adjacent to the park. Costs will be borne by the Association and
the slope will remain at the same 4:1 ratio.
Commissioner Demmer stated that although she is not opposed to
improving the safety of the pool complex, she questions the
additional space which is unusable and which the City already
maintains.
Director Niederhaus advised that staff has examined all costs
associated with the land exchange. Most importantly, the safety
problem will be solved and trees which need to be replaced or
relocated will be at the Association's expense.
Motion
x
Commissioner Compton moved to accept the proposed Lot Line
Adjustment as recommended by staff.
Motion
Commissioner Vandervort amended the motion to state that any
trees which -are removed be replaced within the park; and that the
Ayes
x
x
current slope ratio remain the same and not be increased.
Nays
x
x
x
x
Amendment fails.
Motion
Ayes
x
x
x
x
Commissioner Compton amended his motion to include any trees
x
x
x
which are to be removed must be replaced within the park at the
Association's expense. Unanimous.
Ayes
x
x
x
x
x
x
Vote was taken on the original motion to accept the proposed Lot
Line Adjustment. Unanimous.
Item #14 - Appeal of Tree Removal at 935 Goldenrod Avenue
Director Niederhaus reported that the subject ficus tree is one of 23
trees causing hardscape damage in the Harbor View Hills
Community Association area. Photos were presented showing the
sidewalk, curb and gutter damage. In addition, it is highly possible
that the tree is causing utility damage, since the main gas line is
located directly under the ficus tree. Public damage justifies removal
in accordance with Council Policy
G -1.
CITY OF NEWPORT BERCH
Parks, Beaches & Recreation Commission
d
\0\0 ��3^cso� o o^Y
January 2, 1996
E c
Page 6
City Council Chnmharc 7 M
Chair Vandervort opened the meeting to public hearing.
Anthony Kazelis, 935 Goldenrod, addressed the Commission. Mr.
Kazelis presented a summary of his arguments to retain the tree. He,
feels the tree is a mature and safe tree which has not caused any
utility problems for 36 years.
Director Niederhaus reported that staff must grind the sidewalks and
complete asphalt repairs every six .months on this heavily used
sidewalk due to the continued tree damage. In addition, the main
gas line for the neighborhood is located under the ficus tree as
confirmed by the Utilities Division.
Bill Ginter, Harbor View Hills Community Association Board Member,
addressed the Commission and concurred with Director Niederhaus.
He requested the tree be removed.
Jim Wharton, President of Harbor View Hills Community Association,
addressed the Commission and reported the Board unanimously
supports the tree removal.
Motion
x
Commissioner Demmer moved to adopt staff's recommendation as
Ayes
x
x
x
x
x
x
written. Unanimous.
Chair Vandervort advised Mr. Kazelis that he has the option of
appealing the Commission's decision to the City Council.
Director Niederhaus explained to Mr. Kazelis that a property owner
can pay the difference of an extra $100 for a 24" box tree or
approximately $300 towards a 36" box tree.
Item #15 - Balboa Island Benches
Chair Vandervort opened the meeting to public hearing.
Diana Chandler addressed the Commission on behalf of the Balboa
Island Improvement Association. They are proposing the solid 6'
teak bench as the replacement bench for future donations
throughout Balboa Island. The benches will be located on the street
ends and the Association will assume the costs of all future,
maintenance and replacement requirements.
Commissioner Beek inquired as to why there is a need for a
designated new bench for the Island. Diana Chandler explained that
the purpose is to maintain uniformity and improve the look of the
Island. The Board unanimously approved the teak benches for
which they have donations to be located on the circumference of the
Island.
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
G
January 2, 1996
dG L °X Page 7
City Council Chambers 7 p.m.
Commissioner Beek pointed out that notifications concerning the
proposed new bench were not transmitted to every Island resident.
Lee Sutherland, 1401 N. Bay Front, addressed the Commission and
explained that a Bench Committee was formed and their
recommendation for a teak bench was unanimously approved by the
Board of Directors at their December 5 meeting. The meeting was
publicized in the Island Bridge.
Commissioner Beek stated she is disturbed by the logic behind a
designated bench for uniformity in that the benches will be placed on
the circumference of the Island and not in the smaller, more visible
merchants area on Marine Avenue. She also disagreed with the
Association's policy that all donations must be under their
restrictions. In addition, she questions the maintenance and
durability of teak after viewing the results of those located near other
beach areas of the, City.
Lee Sutherland explained that the benches would first be placed on
the circumference of the Island since this is where the donators
}
desire them. The Balboa Island Improvement Association represents
the residents and the Business Association is a different group which
represents the merchants on Marine Avenue.
Jim Ibbotson addressed the Commission and stated he spoke with
28 Island residents who had no knowledge of the proposed bench.
He felt the survey taken is not valid.
Pat Buderwitz, 221 Sapphire Avenue, addressed the Commission
and explained the procedures of the Association's Beautification
Committee.
There being no further public testimony, Chair Vandervort closed the
meeting to public hearing.
In response to a question from Commissioner Demmer, Director
Niederhaus explained that the benches will become public property
of the City and, although the Association is responsible for
maintenance, the City assumes liability. Each donation will be
approved by the Commission.
In response to a question from Commissioner Compton, Director
Niederhaus advised that teak benches need to be cleaned and oiled
i
annually to retain the color of the wood. If the benches are not
maintained properly, the Association will have to relocate them to
private property.
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
G
January , 1996
Page 8
City Council Chambers 7 P.m.
Commissioner Bonner stated he supports the Association's desire for
a uniform bench, however, he would feel more comfortable if the
Association received the support of at least 70% of the homeowners.
Motion
x -
Commissioner Demmer moved to accept the recommendation of
Ayes
x
x
x
x
staff as written regarding the designation of teak benches for Balboa
Nays
x
x
Island. Motion passes.
VI. FUTURE AGENDA ITEMS
The Commission determined that the following items will be placed
on a future agenda: Flag Poles in Parks, Bob Henry Park and
Castaways Progress Report, Commission Calendar, Parking in
Parks and Status of Peninsula Park.
VII. ADJOURNMENT
There being no further business, the Parks, Beaches and Recreation
Commission adjourned at 9:47 P.M.
The agenda for this meeting was posted December 26, 1995 at
11:45 A.M. outside the City Hall Administration Building.
Ib