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HomeMy WebLinkAbout11/05/1996 - PB&R CommissionCOMMISSION Minutes November 5, 19.96 Item II CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission Regular Meeting November 5, 1996 - 7:00 P.M. Staff present: LaDonna Kienitz, Community Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent Peggy Ducey, Assistant to the City Manager Steve Hunt, Senior Recreation Manager Dottie Flohr, Secretary I. CALL TO ORDER The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Beek, Compton, Demmer, Glasgow and Schonlau were present. Commissioners Bonner and Dunn were absent. II. APPROVAL OF MINUTES Commissioner Glasgow moved the minutes of the October 1, 1996 meeting be approved. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Glasgow and Schonlau Chair Schonlau asked for a vote on the minutes of the Joint Meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission held October 29, 1996. Commissioner Glasgow moved the minutes be approved as presented. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Glasgow and Schonlau III. PUBLIC COMMENTS - None IV. CONSENT CALENDAR Chair Schonlau announced that Item #10 will be heard in place of Item #4 which has "been withdrawn at the applicant's request. The Commission concurred. Commissioner Compton moved that the following item be approved except for those removed from the Consent Calendar. The motion carried by the following vote: F4 Il �I Parks, Beaches and Recreation Commission November 5,1996 Page 2 Ayes: Beek, Compton, Demmer, Glasgow and Schonlau Item #1 - Communication Accept and.file letter from David Stiller, Chair, City of Costa Mesa Parks, Recreation Facilities and Parkways Commission, to Bill'Schonlau. Item #2 - Removed from Consent Calendar Item #3 - Removed from Consent Calendar ITEMS REMOVED FROM CONSENT CALENDAR Item #2 - Park and Tree Division Commissioner Compton reported that at their joint meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission, the City of Costa Mesa seemed receptive to discussing a joint venture concerning the Irvine Avenue median. Marcy Lomeli explained that thin item will be resubmitted as a capital improvement project for next fiscal year. The project was submitted last year but no funding was approved. Commissioner Demmer commented on the valuable report submitted by West Coast Arborists, Inc. She recommended it be included in a water bill to all - residents as an educational supplement. Marcy'Lomeli advised staff will pursue. Commissioner Demmer pointed out a claim paid by the City for $4,887 'as a result of a parkway street tree. She stated this is a realistic example of trips and fall claims, damages, etc., due to trees. •Item #3 - Recreation and Senior Services Director Kienitz presented copies of a portion of the City Manager's recent newsletter pertaining to Annexation Issues and Urban Parks Grant. Peggy Ducey, Assistant to the City Manager, gave a brief background on a request from L.A. Cellular to install, a telecommunications facility at Bonita Creek Park. Their request was reviewed by representatives from the Public Works, Community Services, General Services and Planning Departments. As a result of negotiations, the City Council Public Works Committee approved a conceptual design that involves an underground vault, small manhole cover, small power cabinet and an antennae attached to the existing light pole location. Parks, Beaches and Recreation Commission November 5, 1996 Page 3 Mrs. Ducey described the approval process and explained that the lease conditions are currently being researched. The design and lease will be reviewed by the City Council Finance Committee before being transmitted to the City Council for final approval. Should the Commission have any concerns, Mrs. Ducey will transmit them to the committee. Following a brief discussion, Commissioner Glasgow recommended the installation be coordinated with the active sports groups currently using the lighted fields. V. DISCUSSION ITEMS Item #4 - Appeal of Tree Removal Removed from agenda at applicant's request. Item #5 - Trees on Leeward Lane Marcy Lomeli reported that Director Niederhaus sent a:letter to several Leeward Lane residents explaining the proposed agreement to implement a pilot program to possibly save trees. The project will commence this week at 2100 Leeward Lane and will be evaluated by staff and the committee. The Commission will be kept apprised of the results. Item #10 - Use of Down Coast Parks Peggy Ducey, Assistant to the City Manager, gave a status report on the annexation of the Newport Coast area. Staff has been actively researching revenue and cost projections and will be negotiating with the County and Fire Authority concerning the split of property tax revenues. When the final analysis is completed, it will be reviewed by the City Council Legislative Committee before being transmitted to the City Council for their approval. In response to questions from Commissioner Beek, Mrs. Ducey stated that one community association has formally expressed an interest to be annexed. Negotiations are continuing with The Irvine Company which, is the major property owner. Annexation cannot take place if over 50% of the community protest. Mrs. Ducey stated the consultant anticipates it will cost approximately $700,000 to maintain the proposed park, view parks and Newport Ridge Park, and these costs will be included in the report to City Council. However, the Newport Coast parks are controlled by their respective associations and the City is not, required to maintain these parks. A policy decision pertaining to maintenance would be made by the City Council. s Parks, Beaches and Recreation Commission November 5,1996 Page 4 Commissioner Glasgow pointed out that any park decisions should be reviewed by this Commission for their recommendation. Mrs. Ducey will transmit this to the Legislative Committee. During discussion regarding costs of maintaining parks, the Commission voiced their concern over Newport Coast residents using City fields while their fields are not available for our use. Item 47 - Joint Meeting with City of Costa Mesa Chair Schonlau reported this .item was covered under the approval of the minutes of the joint meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission. Item #8 - Park and Open Space Committee Commissioner Compton reported the committee met last week to discuss a timeline for the completion of the Recreation and Open Space Element. A RFQ was transmitted to a consultant to aid in the preparation of a revised Element. The Freeway Reservation site is a strip of land on MacArthur Boulevard south of Ford Road. Purkiss Rose will present a conceptual plan at the committee's November 26 meeting and the Commission will review the plan at their December 3 meeting. Commissioner Compton presented suggested names for the Hoag Linear and Freeway Reservation sites and requested additional names be submitted. Marcy Lomeli reported that the final City inspection, for the Manning Tract park site adjacent to the Freeway Reservation site will be completed next week. The City will assume maintenance. Photographs of the site park will be presented at the Commission's December 3 meeting. Jeanne Wanlass, 1700 Candlestick Lane, addressed the Commission and requested that she be able to speak since she was not aware she should be addressing this subject during Public Comments. The Commission concurred. She requested a meeting be held for residents concerning tree removals on Candlestick, Glenwood and Sandlewood Lanes and Starlight Circle. She also suggested the name "Overlook Park" for the Hoag Linear site. Marcy Lomeli explained that the Leeward Lane pilot project will be evaluated and a status report, including Candlestick, Glenwood and Sandlewood Lanes and Starlight Circle, will be presented at the Commission's December 3 meeting. b Parks, Beaches and Recreation Commission November 6, 1996 Page 6 Item #9 - Subcommittee Reports Chair Schonlau reported the Budget Committee met with the City Council Finance Committee today and will meet again November 12. The main issue is if the City Council will direct that each recreation program's indirect and direct costs be fully covered. The City Attorney's office will review the legal question of whether this can be looked at on an overall basis of youth and adult sports or if each program must be analyzed individually. Further information will be available at the December 3 meeting. During discussion of the KPMG Study, Commissioner Glasgow urged the Commissioners to voice their support to City Council Members on behalf of the Recreation Division's youth and adult programs and to recognize how the indirect costs were calculated in the study. Chair Schonlau reported the City Manager has volunteered to rewrite a tree policy addressing the desires of Harbor View Homes, Cameo Shores, Cameo Highlands and other community associations. Commissioner Glasgow stated there is no report from the Community Service Awards Committee. Commissioner Compton discussed the need and importance of sports groups participating and providing input to the City Council concerning overcrowding and lack of City facilities. Commissioner Beek concurred. Chair Schonlau reported the Bob Henry Park Committee will meet again on November 19. Opening ceremonies are scheduled for February 22, however, this date may be delayed due to field conditions. Item #6 - Use of Open Space in the City Director Kienitz reported City Council Member Jean Watt is not present to address concerns over possible use of dedicated open space as indicated in the CIOSA Agreement and discussions on use for affordable senior housing. Staff will invite Mrs. Watt to address the Commission on this matter at a future meeting. VI. FUTURE AGENDA ITEMS Future agenda items will include Irvine Median. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:45 P.M. Parks, Beaches and Recreation Commission November 5,1996 Page 6 The agenda for this City Hall Bulletin B Building. no meeting was posted October 28, 1996 at 12:30 P.M. on the )ard outside of the City of Newport Beach Administration