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Home My WebLink About09A - Recreation & Open Space Element ProposalItem 9 PROPOSAL CITY OF NEWPORT BEACH RECREATIONAND OPEN SPACE ELEMENT • f.G "'X`'-�::t =:sue :. en, .�,. lt.ft ".Y.° :,' ul[(If ^�' ✓. 'r�T., `p�ESJ ty H:1,[�MWRh^^� 'I,.f:��T'iw '. DECEMBER 1996 LAWRENCE Q S S/ O e, Z c S E S URBAN PLANNING AND DESIGN I. QUALIFICATIONS: • FiRMDESCRrPTION • N EXPERIENCE i REFERENCES N PERSONNEL Lawrence Associates is a sole proprietor /contract associate firm established in 1986 to provide planning services to cities and counties. L /A's philosophy is to focus,on a limited number of projects in order to ensure quality work. LARRY LAWRENCE Principai , PATRICIA FIOLLOWAY JAYKNIEP ' ROBERT DAY Associate Senior Associate Designer In addition to our experience in writing land use regulations, Lawrence Associates has in -house graphics design capability, both freehand and computer - generated, plus state -of -the -art computer hardware and software, including drawing, site planning, color scanning, and color printing capability. IN F2 rr re " - -- Projects completed by Larry Lawrence relevant to the update of the Recreation and Open Space Element include: ■ Park Dedication Ordinance (City of San Juan Capistrano) - Revised the City of San Juan Capistrano park dedication regulations in response to changes in state legislation (Quimby Act). Revisions enabled the City to retain five -acre per thousand population parkland dedication standard instead of the normal three -acre per thousand limit imposed by the state law. ■ General Plan Reformatting (City of San Juan Capistrano) - Reformatted the General Plan, including the Parks and Recreation and Open Space /Conservation Elements. The project involved the refinement of text, the addition of new graphics, and the reprinting of the entire document. • - LAWRENCEASSOCMTES L QUALIFICATIONS ■ Open Space Acquisition Program (City of San Juan Capistrano) Completed and implemented TV an open space acquisition program for the City of San Juan Capistrano. The program resulted in acquisition and annexation of major recreation and ridgeline areas bordering the west side of the City, ensuring preservation of the ridgeline and hillsides in permanent open space P iooapiamixecreation Element (City of San Juan Capistrano) - Prepared a floodplain preservation element for the City of San Juan Capistrano General Plan. The Element provides for use of creeks and bank areas for passive and active recreation, limitations on development in floodplains, creek enhancement and restoration, and the use of creek levees for bikeways and equestrian trails. The Element also includes measures to implement the above goals and objectives, F R such as flood protection improvements and construction of new recreation trails. `� ■ Hillside Preservation Ordinance (City of Laguna Niguel) - Created hillside preservation and open space regulations for the City of Laguna Niguel. The regulations, which preserve open space and ensure sensitive development in hillside areas, provide standards relating to hillside open space, grading on.steep slopes, contouring of manufactured slopes, and slope landscaping. 1 City of Laguna Niguel City of Claremont City of La Ouinta William Cunningham Anthony Witt Christine Di Iorio Planning Manager City Planner Planning Manager 714 - 362 -4314 909 - 399 -5464 619- 777 -7064 1i City of San Clemente City of San Juan Capistrano City of La Palma 7 Robert Goldin Thomas Tomlinson Ismile Noorbaksh City Planner Director of Planning Services Public Works/Planning Dir. 714 - 498 -2533 x3302. 714- 493 -1171 714 -523 -7700 I PERSONNE - 1.6 LARRYLAWRENCE. Project Mangger: Larry Lawrence will be project manager and will prepare the Recreation and Open Space Element. Mr. Lawrence has 23 years of experience in city planning, both as a consultant and as a city staff planner. During that time, he has completed, park dedication ordinances, open space acquisition programs, hillside protection ordinances, specific plans, and a variety of other projects. Prior to forming Lawrence Associates, he was a senior planner for the City of S an Juan Capistrano. His responsibilities included managing the current planning division and serving as acting planning director. NJ = C�1 i' LAWRENCEASSOCUTES 1. QUALIFICATIONS i • Mr. Lawrence holds a masters degree in city planning, is a member of the American Planning Association and the American Institute of Certified Planners (AICP), and is Vice - Director for AICP Certification for the Orange County Section, California Chapter APA. rr .r ,c m .r �r i �r �r 3 1 r 3� T 2. PROJECT APPROACH: w PROJECT UNDERSTANDING jF SCOPE OF WORK Ar WORKSCHEDULE PROJECT UNDERSTANDING The following is a summary of issues which will be addressed in the preparation of the Recreation and Open Space Element update: 1. Needs Assessment - The previously- undertaken surveys of recreation program and facility needs generated by both existing and new residents must be analyzed and the results summarized in the new Element. New residents include those in tracts under construction and residents living in possible annexation areas. 2. Existing Service Levels - Existing service levels for passive and active recreation must be assessed. These include service -area level facilities such as tot lots and neighborhood parks, and more community level facilities such as playfields and tennis courts. c 3. Inventory of Existing Facilities and Future Acquisitions - Existing inventories of existing and planned future recreation facilities and open space land acquisitions should be analyzed and compared with the needs and service levels determined in 1 and 2 above. 4. Goals. Objectives and Policies - The goals, objectives and policies in the existing Element should be thoroughly reviewed, revised, updated and augmented. Revised goals, objectives and policies should be prepared for review by the Parks, Beaches and Recreation Commission. 5. Implementation Strategy - A long -range strategy for implementing the above goals, objectives and policies should be provided, including potential funding sources. 6. Open Space Categories -The various categories of open space should be revised and updated and the existing City policies relating to in -lieu dedication fees and the Park Dedication Ordinance should be reviewed to insure consistency in terminology and definition of terms. Also, recommendations should be made regarding changes needed for compliance with the Quimby Act. 7. Relationship to other General Plan Elements -The Planning Director should be consulted and the updated Element reviewed and refined in order to ensure consistency with the goals, objectives, =40 policies, standards, and format of the other General Plan elements. —r Lawrence Associates proposes the following methodology to update the Recreation and Open Space Element. The project phases referenced below relate directly to the Work Schedule in the next section. _ 5" LAWRENCEASSOMTES 2 APPROACH ' PHASE 1:--USEARCH Meetings with staff will be held to discuss key issues, needs, service levels, and future acquisitions. There will also be a reconnaissance of the City with staff to discuss park and open space issues, plus an intensive review of the previously- conducted recreation needs surveys and the existing Recreation and Open Space Element and Technical Supplement. The following issues will be addressed: I i I • ■ Analysis of Existing Service Levels by Service Area ■ Needs Assessment: Parks and recreation facilities Beaches and bay School facilities Commercial facilities Private facilities ■ Inventory of Existing Facilities and Future Acquisitions by Service Area The preceding analyses will be folded into a revised and updated technical appendix to be formatted into the new Element. Work Products: • A refined work program and schedule. • An updated draft technical appendix containing, among other sections, a summary of parks and recreation needs, an analysis of existing service levels, and an inventory of existing facilities and future acquisitions. • A draft outline of the Element. Time Frame: 6 Weeks (see Work Schedule, following) PHASE 2• GOALS, OBJECTIVES AND POLICIE The goals, objectives and policies in the existing Element will be reviewed, revised, and augmented in light of the analyses of service levels, needs and facilities from Phase 1. In addition, staff will be consulted regarding the status and effectiveness of the implementation strategies in the existing Element. These strategies will then be overhauled in light of staff feedback and the revised goals, objectives and policies. Special attention will be given to potential funding, sources to implement objectives and policies. Work Product: • Draft sections on Existing Conditions, Needs, Facilities Inventory, Standards, and Goals /Objectives/Policies/Programs. �1 5 S LAWRENCEASSOCUTES Z APPROACH Time Frame: 8 Weeks PHASE 3• RECREATION AND OPEN SPACE PLAN The recreation/open space plan and maps will be updated for each service area in light of the revised goals, objectives, policies, and programs from Phase 2 and the needs and facilities analyses of Phase 1. Maps will be revised to more clearly show trails, open space, and recreation facilities. Staff will be consulted regarding the degree to which existing facilities will be differentiated from proposed facilities (with attention to the need to avoid map obsolescence caused by conversion of `proposed' to `existing' status as new facilities are implemented). During the first three phases, the Element draft will be updated as feedback is received, revisions made, and new material added. At the end of Phase 3, a hearing draft of the new Recreation and Open Space Element will be submitted. Work Products: • Revised Recreation and Open Space Plan. • Hearing Draft of the Element. Time Frame: 6 Weeks PHASE 4• PUBLIC REVIEW The hearing draft will be reviewed by the Parks, Beaches, and Recreation Commission, Planning Commission, City Council, and the public at a series of up to ten meetings and/or public hearings. At the end of that process, the updated Element will be adopted by the City Council. Final revisions will be incorporated into the Element after adoption. Work Product: • Final draft of Element (including technical appendix) for review by staff. Time Frame: 10 Weeks PHASE 5• FINALIZATION AND PRINTING The adopted Element and the accompanying technical appendix will be submitted to staff for final review. After staff review and any needed refinements, camera -ready originals and computer disks will be delivered to the City. Work Products: The following work products will be delivered to the City following adoption of the new Recreation and Open Space Element: 5� LAWRENCE ASSOCIATES Z APPROACH • Camera -Ready original of final Recreation and Open Space Element and accompanying technical appendix formatted in one document. • Computer disk(s) containing Recreation and Open Space Element in City's "Word" format. Time Frame: 3 Weeks TOTAL PROJECT TIME FRAME: 6 MONTHS 0 r �r �r r r c _t c t 7 —`• f0 ................ ............ ............ ..... ........ ..._........ .................................... ..._..._..........._........... ..........._........... .. _..........._ ........... ............... ........ Lo..... .... ......... .. _ ........................ .. '. ......... ........_..._..........._..... ......_..._..........._........ ....................... ....................... _............... ..........._..._..........._........ ..._..._............. .......... ..........._ ........... ...................................... H ..........._.. C7 ............_.........._...... . .......... ............. ............. ......................... N..... ................. ........_..........._..._......................._..._.... ......._..........._..._....... .. ...... _ ........................ ........................................................ • :" ............. ..... .. . .. .......... ........ .�.............. I ...................................... ........... 0) a w J E d - LLI . d a o 5 o Ny Q ta0 O FAX d O dSm�� -,o d� cn m is Z.�• N �yCk W d O 41 f0 '(n . C .�' d e C d w �Mo a o+W� is N N Q .O Zn _• N y d V V N d F- E Q L 'Oi CL aNi >� RUC°. Zmm 5vo•� pp�0 y_j O a� £ 2° O ¢ � o» �- c o U Q N d y y y Q y m C 0 N' G w U U) J d > >> LLI N i C T -, > ya dR WZytt. Qamd o000¢ c�du, wpb= m„c= M(L c) Z4) ZCL❑ ■ ■ . C7 . . ■ M ■ ■ CL ■ ■ . U. . ■ r CV M V N A A jo 3. B UDGET.• . AF COST SCHEDULE AV BUDGET CONDITIONS •ASSURANCES Lawrence Associates proposes to complete the Scope of Work detailed in the accompanying proposal and deliver the completed Recreation and Open Space Element to the City for a total fixed fee of $19,275. This includes all labor, meetings, reimbursables, travel, document production, printing, and deliverables. The cost breakdown is shown below. PHASE ". T1NW/COST ': Larry Lawrence: S75/hr hours Cost • RESEARCH 70 5,250 • GOALS, OBJECTIVES & POLICIES 95 7,125 • RECREATION AND OPEN SPACE PLAN 50 3,750 • PUBLIC REVIEW 30 2,250 •h� ■ FINALIZATION AND PRINTING 12 900 TOTALS 257 $19,275 1.Scope of Work - The preceding price quotation reflects all labor, overhead, travel, reproduction, and other expenses necessary to complete the Scope of Work detailed in the accompanying Proposal and deliver to the City a camera -ready original of the adopted Recreation and Open Space Element suitable for reproduction, together with computer media containing all Element text and graphics compatible with the City's software. 2. Meetings - The preceding cost quotation includes the following meetings: • Meetings as needed with City staff LAWRENCEASSOCIATES 3. BUDGET • Up to ten meetings with advisory commissions, committees, and City Council (including public hearings) Any meetings in addition to those listed above together with any revisions to the Element resulting from those meetings will be billed at $75/hr. 3. Environmental Review - Preparation of environmental review documents and attendance at related meetings are not included within the scope of work for this proposal. 4. Document Production - Draft and final copies of the Recreation and Open Space Element will be prepared in black and white on 8'/z' x 11" format. Should the City desire the use of color, the budget will be modified accordingly to reflect the increased costs. ,ASSURANCES Lawrence associates will establish and maintain all records and files necessary to demonstrate that the terms and conditions of any contract entered into with the City have been complied with. Such records shall be made available to city, state or federal auditors upon request and shall be maintained for at least three years beyond the expiration date of the contract. L NJ IO 1, � 1 4. RESUME LkWIENCE O .S.OV ( -G7.7., URBAN 14ANNINO AND DESIGN LARRY N. LAWRENCE SUMMARY OFED UCATIONAND EXPERIENCE Larry Lawrence has over 20 years of experience as a planning consultant and city staff planner. During that time, Mr. Lawrence has prepared open space acquisition programs and park dedication ordinances, updated parks and recreation elements, and drafted hillside protection ordinances, zoning codes, sign and subdivision codes, specific plans, and a number of other plans and studies. Prior to forming Lawrence Associates, Mr. Lawrence was a planner for the City of San Juan Capistrano. His responsibilities included completion of special projects, managing the current planning division and coordinating the Environmental Review Board. He also prepared the City's land use code, growth management ordinance, and various planned community ordinances. Mr. Lawrence holds a masters degree in city planning, is a member of the American Planning Association and the American Institute of Certified Planners (AICP), and is AICP Vice - Director for the Orange Section of Cal Chapter APA. PROFESSIONAL ■ Principal, Lawrence Associates HISTORY. ■ Senior Planner, City of San Juan Capistrano ■ Assistant/Associate Planner,, City of San Juan Capistrano ■ Planning Intem, County of San Diego EDUCATION. ■ Master of City Planning, San Diego State University • B.A. Psychology, University of California, Berkeley • Graphic and design courses, UCI landscape arch. certificate program. AFFILLITIONS. ■ American Planning Association ■ American Institute of Certified Planners REFERENCES. ■ "... Mr. Lawrence's performance has been outstanding... He and his firm were recently selected over a number of other well -known planning firms to prepare the City's new zoning code. " -- Letter from William Cunningham, Planning Manager- City of Laguna Niguel, dated 113194. ■ "His conscientiousness, his writing ability, and his insistence on quality are apparent in all his work... " -- Letter from Thomas Tomlinson, Director of Planning, City of San Juan Capistrano, dated 4/29193. LARRY LAWPENCE RESUME REPRESENTATIVE PROJECT EXPERIENCE ■ Reformatted the City of San Juan Capistrano's General Plan, including the Parks and Recreation and Open Space /Conservation Elements. The project involved the refinement of text, the addition of new graphics, and the reprinting of the entire document. ■ Completed and implemented open space study and acquisition program for the City of San Juan Capistrano. The program resulted in acquisition and annexation of major recreation and ridgeline areas bordering the west side of the City, ensuring preservation of the ridgeline and hillsides in permanent open space Created hillside,preservation and open space regulations for the City of Laguna Niguel. The regulations, which preserve open space and ensure sensitive development in hillside areas, provide standards relating to hillside open space, grading on steep slopes, contouring of manufactured slopes, and slope landscaping. ■ Revised the C ty of San Juan Capistranyy par dedication regulations in response 40, ; hanges in state legis dtion .(Q imby Act). Revisions enabled the City to retain five -acr per thousan population parkland dedication st ' idard instead of thenormal three -acr per thousand limit imposed by: a state law. Prepared a floodplain preservation and recreation element for the City of San Juan Capistrano General Plan. The Element includes goals, objectives, and policies such as limitations on development in floodplains, use of creeks and bank areas for passive and active recreation, creek enhancement and restoration, and the use of creek levees for bikeways and equestrian trails. The Element also includes measures to implement the above goals and objectives, such as flood protection improvements and construction of new recreation trails. _ ■ Prepared a new zoning code and consistency rezoning for the City of La Quinta, including computer graphics to illustrate required setbacks and building heights, fence regulations, and other development standards. i ■ Presently preparing a new zoning code and consistency rezoning for the City of Laguna Niguel to replace seven planned community ordinances. The project involves a complete land use survey of the City, the preparation of a new zoning scheme, district regulations and zoning map, new supplemental regulations, such as accessory uses, adult businesses, etc., and the overhaul of City permitting procedures. — ■ Prepared citywide community design guidelines for the City of Laguna 12 LIRRYLAWRENCE RESUME Niguel, including residential, office; industrial, and commercial architecture, site planning, and landscaping. The Guidelines addressed such items as outdoor lighting, pedestrian spaces and walkways, parking layout, street trees, entry landscaping, building mass and form, building elevations, architectural style and harmony, roofs, materials and colors sign design, fences and walls. Drafted the San Juan Capistrano Land Use Code. The Code includes overlay districts to address such concerns as hillside protection, historic preservation, and floodplain zoning. Subdivision regulations, with provisions for lot design, undergrounding of utilities, park dedication, and other issues, are also integrated into, the Code. Completed comprehensive subdivision regulations for the City of Claremont, including provisions for compliance with state law regarding vesting maps, environmental review, review period limitations, park dedication, school site reservation, rental conversions, lot line adjustments, mergers, and reversions to acreage. ■Drafted the- gr wth management ordinance;_ d program for the City of San Juan Cap strano. The program in udes.p, visions for competitive �. . evaluation of roposed residential- evelopmen projects. Competitive evaluation ,c teria include sup 'considerations''„ distance from the project siterto parks ands, chools, the need•-or extension of infr ^sa =tea ti; and eerngllani' th general pla "n giedis and policies. Created land use regulations for the 1900 -acre Forster Ranch planned community in San Clemente. The bulk of the specific plan is the zoning component, consisting of regulations relating to permitted uses, development standards, and review procedures. The plan successfully balances development needs with sensitivity to resources, most notably the maintenance of steep hillsides in open space and the preservation of California gnatcatcher habitat. ■ Completed revised circulation and parking plans for the City of San Juan Capistrano's Los Rios historic district. The new plans provided for protection of the historic adobes and neighborhoods in the district by eliminating through traffic and providing off -street parking for both residents and visitors. COMPUTER Wordperfect, Microsoft Word, Lotus 1 -2 -3, Microsoft Powerpoint, EXPERIENCE. Aldus Photostyler, Omnipage Pro, and CorelDraw. 6 \ 13