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HomeMy WebLinkAbout2/4/1997 - Agenda PacketCOMMISSION Meeting February-4, 1,997 CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, FEBRUARY 4, 1997 CITY COUNCIL CHAMBERS 7:00'P.M. ORDER AND ROLL CALL APPROVAL OF MINUTES - Meeting of January 7, 1997 and Special Meeting of January 23, 1997. Ill. PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to three minutes. IV. CONSENT CALENDAR NOTICE TO THE PUBLIC • AII'matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion, of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. Communication (Letter Attached) • Letter to Mayor and City Council from Chair Schonlau regarding the KPMG Cost of Services Study. 2. Park and Tree Division (Report Attached) Report of Park and Tree Division activities during January and upcoming projects in February. 3. Recreation and Senior Services (Reports Attached) Report of activities during January for these two divisions. a • 4. Street Tree Redesignation on Crystal Avenue (Report Attached) Approve changing the designated street tree species from Lemon Bottlebrush to Hong Kong Orchid Tree on Crystal Avenue. V. DISCUSSION ITEMS 5. Statement of Economic Interest (Verbal Report) Discussion regarding disclosure requirements of City Conflict of Interest Code. 6. Tree Removal at 439 Irvine Avenue (Report Attached) Review the removal of one Monterey Pine tree. 7. Proposed Names for the Hoag Linear Park Site (Report Attached) Review proposed names for the park site. 8. Balboa Peninsula Planning Advisory Committee ( BPPAC) Report Discussion of the BPPAC report as it affects recreational services. 9. Park and Open Space Committee (Verbal Report) Discussion of Sunset Ridge, 1601 16th Street property, and development of Recreation and Open Space Element. 10. Fee Study for Recreation and Senior Services Programs • (Exhibit A Attached) Status report on City Council action for fee based' programs. 1 0 11. Subcommittee Reports Status reports from Budget, Tree Policy, Opening of Bob Henry Park and Community Service Awards Policy Committees. VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. VII. ADJOURNMENT Item II • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission Regular Meeting January 7,1997 - 7:00 P.M. Staff present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent Steve Hunt, Senior Recreation Manager Dottie Flohr, Secretary Pat White, Administrative Clerk I. ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Beek, Compton, Demmer, Dunn, Glasgow • and Schonlau were present. Commissioner Bonner was absent. Chair Schonlau introduced Pat White, Administrative Clerk in the General Services Department, who will be the Commission's back -up secretary. II. APPROVAL OF MINUTES Commissioner Demmer moved the minutes of the December 3, 3996 meeting be approved. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau III. PUBLIC COMMENTS - None IV. CONSENT CALENDAR Commissioner Compton moved that the following item be approved except for those removed from the Consent Calendar. The motion carried by the following vote: • Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau I L J Parks, Beaches and Recreation Commission January 7, 1997 Item #1 - Removed from. Consent Calendar Item #2 - Removed from Consent Calendar Item #3 - Removed from Consent Calendar Item #4 - Change of Street Tree Designation Approve change of designated street tree for 16th Street east of Dover Drive from Aristocrat Pear to Fern Pine. ITEMS REMOVED FROM CONSENT CALENDAR Item #1 - Park and Tree Division At the Commission's request, Marcy Lomeli presented photos of the tree damage on Poppy Avenue as a result of the November windstorms. Fortunately, there was no significant property nor tree damage as a result of the most recent windstorms. • Item #2 - Recreation and Senior Services In response to questions from Commissioner Demmer, Steve Hunt advised that six basketball teams are on the waiting list for the winter season due to the time slots being full at the three gymnasiums. Staff have pursued the use of the high school gyms, however, there is no space currently available. Registration is $510 per team. In response to Commissioner Demmer's inquiry concerning the number of new classes at the Orange County Museum of Art, Director Kienitz explained that this is the site of the old Newport Harbor Art Museum where classes have historically been held. In response to a question from Commissioner Compton, Director Kienitz advised that 250 surveys have been received to date from the insert in the winter issue of the Newport Navigator. Director Kienitz presented the report from the KPMG Study which will be reviewed by the City Council Finance Committee and subsequently by the City •Council on January 27. Staff's responses have been incorporated and the report I� will be reviewed by the Budget Committee at their meeting on January 17. _l • Parks, Beaches and Recreation Commission January 7, 1997 Page 3 Director Kienitz also announced that informational brochures have been printed for each of the Department's four divisions. She presented those for the Recreation and Senior Services Divisions and requested input from the Commissioners. Item #3 - Facility Inspection Report Commissioner Demmer reported that Newport Shores Park is missing a piece of equipment from the tot lot area. Steve Hunt will pursue replacing the equipment. In response to a question from Commissioner Demmer, Director Kienitz advised that staff inspects facilities three times a year and that their recommendations are also included in the report submitted. Commissioner Glasgow moved that Items 1, 2 and 3 be approved. The motion carried by the following vote: • Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau V. DISCUSSION ITEMS Item #5 - Use of Open Space in the City Jean Watt, President of the Newport Conservancy, addressed the Commission and thanked them for inviting her to speak. Ms. Watt summarized the current status of the 16th Street school property and the need to augment the City's efforts with outside funding in order to save the Environmental Nature Center's (ENC) footage and eventually provide a gymnasium. Ms. Watt reported that the City has determined that the West Newport Sunset Ridge site be designated as a park. It is important to find out the current status of the area since the Newport Development Company has hired a consultant to start planning the park. Depending upon the number of homes that will be built, the company will be required to donate 5 acres for every 1,000 new residents, which is anticipated to be 15 -25 acres. The goal would be to utilize the park dedication and in lieu park fees in order to eliminate the need for funding. • Ms. Watt reported there are plans to put affordable housing on the 12+ acres of open space at the Newport Village site. It has not been dedicated as open space as Parks, Beaches and Recreation Commission January 7, 1997 Page 4 • it should have been when the projects were permitted according to the CIOSA Agreement. It is important that the 12+ acres of open space are not given away without getting something in return. There are two additional open space sites at Lower Castaways and Bayview Landing which could be considered in the trade. Ms. Watt presented a draft worksheet for the acquisition/development of Sunset Ridge, 3531 Newport Boulevard, the Griswold Property, 1601 16th Street and the Riddle Property.. She summarized each of these opportunities with the assumption that development plans could be phased over a period of time and that no General Funds will be used. Commissioner Compton noted that a number of years ago the County was asking an astronomical price for Sunset Ridge. Ms. Watt explained that CalTrans appraised the site at approximately $8 million a few years ago, however, City documents were changed to reflect that the City wanted a development transfer and open space. In response to a question from Commissioner Beek concerning the 16th Street property, Ms. Watt explained that the School Board has hired a consultant to • facilitate the sale of the site. They are considering trying to sell it for affordable housing which would require a zoning change. Ms. Watt introduced Bo Glover, Administrator for the ENC. Mr. Glover presented a background of the Center, their educational programs and the 12 habitats on the site. Last year 8,000 students and 15,000 visitors toured the Center. The Center, a non - profit corporation, is located on the easterly portion of the School District property. It appears that they would lose all their frontage if the property is sold. If the 1601 16th Street property could be purchased, they would envision a Science Center which, along with the habitats, would serve for the benefit of the community. Commissioner Glasgow stated he would support the purchase providing a gymnasium is built since the City is greatly lacking in indoor facilities. Commissioner Compton moved that the Park and Open Space Committee meet with the Conservancy to pursue purchasing the property. The motion carried by the following vote: • Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau 0 • Parks,- Beaches and Recreation Commission January 7, 1997 Palle 5 Item #6 - Request from the Irvine Terrace Community Association to Install Lighting on the El Paseo Drive Median Val Skoro, President of the Irvine Terrace'Community Association, addressed the Commission and explained their request to light their entrance sign and the nine Olive Trees on the El Paseo Drive median in order to provide additional safety factors and enhance their entrance. The Association will pay for installation, per City Code, maintenance, electricity and the irrigation controller on the median. Director Niederhaus commented that staff supports their proposal due to safety, aesthetics and timeliness in regard to the current median renovations. Commissioner Glasgow moved to approve the project as submitted. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau • Item #7 - Tree Removals at 547 El Modena Avenue Director Niederhaus reported the two Eucalyptus (Red Gum) trees requested to be removed are located on the parkway adjacent to 547 El Modena Avenue on the 15th Street side of the property. The large trees have a long history of massive tree debrillment and topping that has caused the trees to splinter and lose limbs on a regular basis. Additionally, three letters have been received from adjacent neighbors at 543 El Modena and 600 and 601 Gary Place in support of the removals due to the destructive nature of the trees and the residents' fears from falling limbs. Staff concurs that the trees should be removed. Commissioner Dunn stated' he felt the trees are beautiful and questioned if the dangerous limbs could be removed without removing the trees. Director Niederhaus advised the whole top of the tree would have to be removed and that this would still be a. continuing problem. Marcy Lomeli pointed out that these are the only two species on this street and that the other trees have not been topped as severely and frequently in the past. • Chair Schonlau opened the meeting to public hearing. I Parks, Beaches and Recreation Commission January 7, 1997 Page G • Mel Tubbs, 547 El Modena Avenue, addressed the Commission, presented photos and summarized the property damage and near fatal accidents they have sustained due to broken and falling limbs. Mr. Tubbs requested no replacement tree. Commissioner Demmer moved to approve the removal of the two Red Gum trees; that staff select a designated street tree for 15th Street; and that a replacement tree be planted provided the homeowner agrees to maintain it. The motionrcarried by the following vote: Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau Item #8 - Capital Improvement Projects, FY 1997 -98 Director Niederhaus reported that when the City receives a commitment from the City of Costa Mesa to jointly upgrade the Irvine Boulevard Median, the category for this item will be upgraded to A. In addition, the Park Facilities Improvement Fund, which includes field renovation, was increased due to the number of improvements that need to be made. . Commissioner Demmer recommended that Peninsula Park irrigation and all athletic field improvements be upgraded to A, and that the median improvements be designated C. Director Niederhaus advised the Commission of the budget process and pointed out that categories are very specific and clearly defined. Upgrading athletic fields does not necessarily meet the A criteria designated for safety, liability and urgent items. Commissioner Dunn concurred with Commissioner Demmer that Peninsula Park needs to be upgraded to A. The sprinkler system has created craters and injuries have resulted due to the condition of the field. He recommends all athletic fields be reassessed from a safety standpoint. Val Skoro addressed the Commission in regard to Bayside Drive improvements. He requested a few trees be removed each time a new development phase occurs on Bayside Drive as part of the capital improvement projects program. Commissioner Demmer moved to approve the Capital Improvement Projects for • this fiscal year with the following two corrections: That Peninsula Park Irrigation I Parks, Beaches and Recreation Commission January 7, 1997 Pace 7 • and Field Renovation and Galaxy Park Walkway be upgraded to the A category. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau Steve Hunt.reported the Community Services Department's Capital Improvement Projects are similar to those presented last month which include buildings, play equipment and proposed park projects as discussed with the General Services Department. These provide an essential public service and must be maintained in order that they do not become a'liability. The figures submitted are based on preliminary bids. Commissioner Beek requested the funds for Grant Howald Park be broken down. Steve Hunt advised that improvements for this multi use facility were proposed eight years ago and include fencing, lighting, irrigation, fields and berm modification. Commissioner Glasgow moved to approve the Capital Improvement Projects for • the Community Services Department as submitted. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau Item #9 - Park and Open Space Committee Commissioner Compton reported the status on the conceptual plan for the Freeway Reservation site remains the same. Lawrence & Associates has been hired to update the Recreation and Open Space Element. Review will take four weeks and include all surveys and elements. Three new names have been offered for the naming of the Hoag Linear Park site, namely, Buena Vista Park, Bluff View Park and Catalina View Park. The Park and Open Space Committee reviewed the plan for the Hoag Linear Park site which may be implemented in two phases —the 1000' linear strip would be first and the view park would be delayed. Members of the Villa Balboa Community Association have requested a 4' grade change on the view park to • improve the view area. To implement this would be in opposition to the public 0 Parks, Beaches and Recreation Commission January 7, 1997 • hearings and final approval by this Commission. The committee recommends the park be constructed in one step. During discussion Commissioner Beek expressed her concern that after all the effort and public hearings, two people can require concessions at the eleventh hour. Director Kienitz reported another meeting for all interested and involved parties is scheduled on Friday, January 17, at 2:00 P.M. in the Council Conference Room. Item #10 - Subcommittee Reports Director Niederhaus reported the City Manager met with SPON representatives during December. Policy G -1 may be ready for the Commission's review at their February meeting. Chair Schonlau reported the Bob Henry Park Dedication may be delayed. The committee will meet again on February 28. . Commissioner Demmer moved to approve the Commission's Community Service Award Policy as presented. The motion carried by the following vote: I"1 lJ 10 Ayes: Beek, Compton, Demmer, Dunn, Glasgow and Schonlau VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:30 P.M. The agenda for this meeting was posted December 30, 1996 at 10:30 A.M. on the City Hall Bulletin Board outside of the City of Newport Beach Administration. Building. Item No. 1 CITY OF NEWPORT BEACH January 23, 1997 Mayor Jan Debay and 'City Council' City of Newport Beach 3300 Newport Boulevard Newport Beach, CA. 92658 -8915 Re. Cost of Services Study Dear Mayor Debay and Members of the City Council: • The Parks, Beaches and Recreation Commission undersfands the City Council focus on fees and reconveying fee related costs wherever possible, balanced by a realistic understanding of programs and the impact that fee adjustments may have on the breadth, scope and quality of recreational services. Recreation Services (Items 45 -56; 58, 59) The total Recreation Division budget of $1,482,950 provides $1,263,240 in actual City revenue, 85% of the total division expenditures. Thus, this City supports its recreational services from the General Fund at 15% of the actual dollar cost. This compares to 31% by Laguna Beach; 77% by Irvine. Please see attached chart for other neighboring cities. The fully loaded KPMG costs have a very high percentage (35 %) established for indirect costs, which reflects significant dollar amounts required for maintenance of the parks and fields of the City. The City parks are used by the nine very active youth sports organizations (AYSO, Little League, etc.) without fees, and by the public for general non - programmed recreation, in addition to the fee based adult and youth sports programs and contract classes conducted by the Recreation Division. To recover all the indirect maintenance costs on only a portion of the users is not equitable in our view. �- City Hall • 3300 Newport Boulevard • Newport Beach, California 92663 -3884 • Cost of Services Study Page 2 The Parks, Beaches and Recreation Commission voted unanimously to request that the City Councit adopt the following recommendations: For Items 45 -56; 58, 59, staff be directed to maintain 85% of the fully - loaded cost of services for these items, including implementation of a surcharge of 10% for non- residents for the fee -based programs and increasing fees for individual programs without decreasing participation. Item 57 - Special Event Permits The revised fee schedule indicated on pp. 12 -13 of the "Executive Summary of Potential Fee Changes" be adopted, which attains a recovery of 36% of fully- loaded costs. Senior Services (Items 60 -67) Senior Services provides a vital, comprehensive service to the community. These services benefit seniors, neighbors and family and support the quality of life for all • City residents, 26% of whom are 55 years of age or older. 60. Transportation - Increase fee to $2.00 per ride. This is a 30% recovery of the fully loaded costs. Although the Finance Committee recommended a 22% recovery, the Commission recommends the fee be set at $2.00 for ease of administration. This much needed program is partially supported by outside donated funds and services, not indicated in the study. This service is provided only to Newport Beach seniors for van transportation to the doctor and grocery store and allows independent living for many elderly residents. 61. Senior Class Registration - Institute a non - resident surcharge of 10% for fee -based classes. Establish a recovery threshold of 85% of fully loaded costs for all fee based classes. 62. Case Management /Assessment No fees attached. These services 63. Supportive Coaching are not structured as fee based 64. Information Referral programs, and are provided 65. Oasis Special Events on an "as needed" basis for City 67. Telephone Reassurance residents only. Telephone Reassurance (Item 67) is • handled by volunteers. 66. Shared Housing - Delete. Program has been discontinued. 0 • Cost of Services Study Page 3 • n 14 The Parks, Beaches and Recreation Commission strongly urges implementation of these recommendations. Sincerely, Axj�� Bill Schonlau Chair, Parks, Beaches and Recreation Commission Attachment cc: Kevin Murphy, City Manager 0 • • 15 COMPARISON OF SUPPORT FOR RECREATION SERVICES BY SELECTED CALIFORNIA. CITIES BUDGETED OTHER PERCENTAGE OPERATING REVENUE FUNDING UNDERWRITI'EN CITY BUDGET PROM FEES REQUIRED BY GEN. FUND Santa Ana $2,500,000 5450,000 52,050,000 82% Recreation Division Irvine $10,900,000 53,000,000 57,900,000 7290 Community Services Arcadia $1,033,00 5300,000 $733,000 71% Recreation Division Pasadena $2,772,00 $815,000 51,957,000 7190 Recreation Department Costa Mesa $2,409,000 $982,000 51,427,000 59% Recreation Division Beverly Hill S3,00,00C $2,000,000 $1,900,000 49% Recreation Division Huntington Beach S2,000,000 $1,070,000 $930,000 4790 Recreation Programs San Clemente S845,00C $465,000 5380,000 4590 Recreation Division Anaheim $5,790,00 $3,800,000 $1,990,000 34% Recreadon Division Laguna Beach $805,00 $553,000 $252,000 31% Recreation Division Newport Beach $1,431,000 $1,263,000 5218,000 1590 Recreation Division 0 Agenda Item No. 2 February 4, 1997 General Services Department Park and Tree Divisions January, 1997 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding MacArthur Boulevard, Bob Henry Park, E Paseo Storm Drain, Castaways Park, Seashore Drive street end improvements from 51st Street to 55th Street, Balboa Boulevard medians between 14th and 16th Streets, Big Canyon Park site, the Pacific Coast Highway and Newport Boulevard Bridge /Interchange Project, and Hoag Linear Park with the Public Works Department. 2. The annual turf grass renovation program continued throughout the Parks system. Turf dethatching continued at several sites by staff. 3. The replacement of shrubs and ground covers continues at various sites in the Parks system. • 4. Staff continued coordinating the annual control of rodents by contract services at various sites throughout the Parks system. 5. Irrigation renovation and plant replacements were performed by contract in several of the median and roadside areas. 6. Baseball field renovation work continues Citywide in preparation for the upcoming season. 7. Staff attended the annual Turfgrass Institute sponsored by the California Turfgrass Council. This institute updates professionals regarding soils, turf types, and the various cultural practices required to maintain healthy turf. Vendors displayed their goods and new products, which will assist with resource management. 8. All Park Division staff received their annual "Pesticide Safety Training" as mandated by the California Department of Agriculture. This training ensures employee and public safety by proper use of chemicals, which are needed to expedite our control of weeds and pests. 9. Staff recently scheduled and inspected Cliff Drive Park with Dr. Vandersloot as part of our ongoing relationship with this community volunteer group. Staff . is very appreciative of the development of this unique site, and compliment the volunteers for their long hours of assistance in getting this project to maturity. ) b 10. General Services staff has completed 50% of the work listed on the December 20,1996 Facility Inspection Report with completion of the remainder of the items • on the list by February 28, 1997. Inclimate weather has delayed an earlier completion date. Upcoming Activities for January 1. The turf grass renovation program will continue throughout the City including dethatching and aerating by staff. 2. Baseball renovation work will continue throughout the City in preparation for the upcoming season. 3. The planting of replacement shrubs and ground' covers will continue City- wide. 4. Staff and contractors will continue installing recycled wood chips in all planter areas as needed in City medians and roadsides. Tree Division Activities During the month of January, 674 trees were trimmed, 2 trees were planted, 4 trees were root pruned, 4 trees were removed, 8 emergency calls were responded to regarding trees and 150 tree maintenance requests were received by the Urban Forester. 1. Tree removals were performed at these various locations during the month: 547 F1 Modena Avenue - Two 'trees removed due to property damage. No replacement trees planted due to location. 1512 Anita Lane - One tree removed due to property damage. No replacement tree planted due to location. 1326 Santiago Drive - One dead tree removed. Two replacement trees planted. 2. The City tree trimming contractor, West Coast Arborists, completed scheduled work within the Corona del Mar, Buffalo Hills, Irvine Terrace and the Westcliff areas. 3. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with The General Services Department Concrete Supervisor and the Public Works Department. The project involved the Urban Forester inspecting City Street trees as it related to sidewalk repairs. • Park and Tree Maintenance Superintendent MGL /pw �1 Item No. 3 • DATE: January 28, 1997 TO: Parks, Beaches and Recreation Commission FROM: Steve Hunt, Senior Recreation Manager SUBJECT: Recreation Division - Monthly Commission Report Contract Classes/Reeistration - January is historically a slow month for registrations, but a busy month for the office. There were a total of 1,200 class registrations this month with $41,150 in revenues. Miscellaneous and Classes led the way with $1,835 in revenue with Fitness coming in second with the highest revenue of $5,700; possibly this, reflects new year's resolutions. The two computers used most heavily for class registration are scheduled to receive a badly needed upgrade in an effort to help the overall efficiency of the registration process. Aquatics - Pool rentals this month (Nova Aquatics) brought $1,080 in on revenue; sales of 12 swim passes, $775. In 1996 there were 150 annual swim passes purchased at $65 each. This very popular program allows for swimmers without a pass to pay $2.00 per visit. Tennis - The weather has caused several rain outs, resulting in scheduling nightmares. Credits have been given to people who could not attend the make -up classes. Staff has identified the • courts at Irvine Terrace and San Joaquin Hill for resurfacing; repair will also be undertaken to the unstable south end fence at CYC tennis courts. Adult Softball - The Spring Softball registration resulted in a low count of 92 teams, compared to last Spring's 96 teams, probably attributable to the rain and wet conditions. This mostly affected coed registration. There is actually a waiting list of men's teams, and time slots available at CYC. However, staff cannot schedule men's leagues at this site due to the short right field fence. League play at Bonita Creels, Lincoln and CYC will start the week of February 3, 1997. Corona del Mar Scenic 5K - Planning has begun for the 1997 W' Annual Corona del Mar Scenic 5K Race and 2 Mile Fun Walk. The art work has been commissioned for completion in February. Sponsorship packets are going out by the end of the month; Coast Newport Properties has once again committed to being the major sponsor. CYC Sound Wall - Construction of a sound wall at the Community Youth Center will begin the week of January 27. This sound wall is being installed to help solve the acoustical problems that are experienced when dance classes and the youth drop -in program are simultaneously occurring. Orange County Flag Football Champions 11! - The Harbor View Elementary C Division Youth Flag Football Team captured the Orange County Municipal Athletic Association Crown in early December, earning the right to represent Orange County at the Southern California Municipal Athletic Association Tournament later in the month. Coach Louie Rumble's charges defeated a spirited Laguna Hills team on Saturday, 13 -0; then went on to defeat a determined Santa Ana team on Sunday, 19 -0. Congratulations to Coach Rumble and his team for a j ob well done ! 11. 1� • The Harbor View team was also presented an award for sportsmanship by the tournament officials, scorekeepers and site supervisors. The team concluded their season with a victory over the City of Santa Ana prior to being eliminated from the tournament. Newport Aquatic Center - Staff continue to develop a use agreement between the City and the IMUA Outrigger Club which would allow the club continued use of North Star Beach without adversely affecting the Newport Aquatic Center and the surrounding neighborhood. Discussions have included the attorney's office and risk management. Staff hope to have a new agreement in place in the next few weeks. The Easter Bunny is Getting Warmed Ui)! - Earlier this week, staff met with representatives of Hollis and Associates, the management company of the Eastbluff Village Merchants Association, to plan the. annual Easter Egg Hunt at Eastbluff Park. This is the 14th year of the event that draws over 500 children and their parents. On a related note, the department recently learned that a large costume mntal company in Newport Beach was closing its doors at the end of December. The department traditionally rents a bunny costume from this company each year as part of the Easter Egg Hunt event. For just a few dollars more than the cost of one rental, the department purchased an almost -new costume that will be used for years to come. The department was also able to purchase three sets of Santa wigs and beards for the Rent -a -Santa program for the cost of laundering these same items each year at the end of the holiday season. Taking advantage of being in the right place at the right time will save the City considerable funds in future Recreation Division budgets. • COMMUNITY SERVICES DEPARTMENT DATE: January 27, 1997 TO: Parks, Beaches, and Recreation Commission FROM: Celeste Jardine -Haug, Senior Services Manager SUBJECT: Senior Services Division - Monthly Commission Report January began the Friends membership drive. Currently the membership is at 5,800 people and the numbers seem to continue to grow. Membership is not mandatory, but most people who attend do join as they are able to receive the newsletter in the mail. The cost to join is $7 for a single person and $10 for a couple. Even at this low fee, the Friends rely on these fees for covering 26% of their budget. Laurell Detweiler, who has been employed as the Recreation Coordinator'for the past 5 years, has left for a new position with the City of Signal Hill as the Supervisor of children's services. Laurell made a significant contribution at OASIS by creating classes and activities appropriate'for adults of all ages. OASIS has a reputation.of being a state • of the art facility offering challenging activities; Laurell can be credited for much of this success. Recruitment is underway for a replacement. r, U �p Beginning February 3rd, the lobby of the OASIS Center will serve as an art gallery for student work from the art classes taught at OASIS in Watercolor, Landscape and Chinese Brush painting. Work will be displayed by each class for a two month period. The transportation program statistics indicate a substantial increase in one way trips. The third vehicle provided by the Hoag Community Partnership Grant has enabled the Center to increase rides to medical appointments and grocery shopping. In the first four months since the third vehicle was acquired, the ridership.has increased 30 %. The overall need for senior transportation has increased greatly in the last two years because of the cessation of the OCTA Dial -a -Ride program and the increase in the older population. Computer technology continues to intrigue seniors at OASIS. Classes, such as Intro to Windows and Works, Quicken and Internet, sell out each time they are offered. Last week, the computer networking group had 100 people in attendance. The networking group hosts guest speakers and specialized classes to give people extra help in their computer learning pursuits. Computer activities have attracted a newly retired population to the Center which adds to the vitality of 'the Center. OASIS classroom IAB and kitchen will begin it'sremodeling project early February utilizing CIP funds. A new floor, new cabinets, renovated kitchen, and fresh paint will be completed within two weeks. Tenant Works, a local contractor, was awarded the contract. Staff will attempt to relocate classes during the remodel. • OASIS SENIOR CENTER December 1996 MONTHLY ACTIVITIES /UTII,IZATION REPORT Christmas Party CLASSES /GR= 2233 LONG TRIPS Holiday Handbell 35 Christmas Luncheon Christmas at Nashville 1 150 Total Laughlin (Flamingo) 43 SERVICES Christmas at Branson 13 Another Passage 5 DAY TRIPS Candlelight Pavillion 23 Blood Pressure 85 Hoorah for Hollywood 43 Braille 47 Regan Library 28 Caregiver Support Group 0 Lawrence Welk 27 Case Management 35 Total lu Chair Exercise 36 Counseling 25 Eldercare 4 Employment 20 HICAP 4 MEETINGS Information/Ref. 1200 Legal Assistance • 12 Board of Directors 10 Life On Your Own 3 Executive Committee 7 Housing 20 Long Range Planning 6 Telephone Reassurance 462 Newsletter Collating 19 Visual Scteening 4 General Membership 28 Total 1962 Total 22 `�W :► TRANSPOR=0N Care-A-Van 542 shuttle 356 Total hUXD1=US ljJNCHES SPixCI i. V NT Sunday Movies 76 Christmas Party 200 Pancake Breakfast 210 Holiday Handbell 35 Christmas Luncheon 200 New Years Eve Party 150 Total An 4 • • Agenda Item No. _L February 4, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Street Tree Redesignation on Crystal Avenue Recommendation To change the designated street tree species from Callistemon citrinus (Lemon Bottlebrush) to Bauhinia blakeana (Hong Kong Orchid Tree) on Crystal Avenue. Discussion Staff received the attached letters from Mr. and Mrs. Steven Ballback, 311 Crystal Avenue and Mr. and Mrs. Robert McGinley, 303 Crystal Avenue regarding a proposed change in the designated street tree from the Bottlebrush Tree to the Hong Kong Orchid Tree (information sheet attached). Subsequently, staff met on site with the two residents and reviewed the proposal in the field. The street currently has no street trees since several large Ficus trees were removed several months ago due to significant private and public property damage. Additionally, the Ballback's and McGinleys are the only residents who have parkways on the 300 block of Crystal that will accommodate street trees. Staff has reviewed the site and has determined that 7 trees can be planted on the street. The Ballback's and McGinley's have both received a copy of this report and a notice of the February 4 Commission meeting. Very respectfully, 8V4 i � David E. Niederhaus 0-, DEN /MGL /pw rlhe • Baldwin Group Corporate Career Development and Training RECEIVED JAN 0 6 1997 GS PARKS/TREES 'P.0 Box 10537 Newport Beach, California 92658.0537 7141558 -1647 • �RECEIVED �nN201991 0 0 0 0 0 r] 0 M Bauhinia blal:eatta bau- HEEN -ee -uh blayk- ee- AH -nuh (Hang Kong, Orchid Tree) Fabaceae (Leguminosae) (Legume family) Origin: Southern China Species characteristics: Form - Partially deciduous for a short period of time. Small, sprawling, um- brella type growth habit to 20'. Informal with showy flowers. Trunk - Dark gray coarse bark. Foliage - Leaves are gray green, twin- lobed, deeply cleft, 6" long and as wide, tending to drop around bloom time, but not completely defoliating. The "twin leaved" appearance is actually twin lobes. Flowers /fruit - The 5 - 6" long and as wide flowers bloom in winter. Shaped like some orchids, variable colors range from cranberry maroon through purple and rose to pink, often with white throats. No significant pest problems except leaf spots. Site suitability: Sunset zones - 13, 19, 21 and 23. Clearances - Suitable for 2 - 3' parkways or 3 x 3' cutouts and under utility lines. Corresponds to class C on STS chart. Good for streetsides, medians, parks and lawns. Culture considerations: Removal of seed pods will enhance growth. Comment, notes: r7 �I, .r1 4 I `I. ,`\ 4 +\ Ayi IB\ -P, rj 6 �'I'IIi II\ li"11\ fl'li• 'I'\ - {I mPVRTrM IQQE //mmaA -gsm IYawn � —Z— 1,�'�' \"CFG/�1 MAPS x111/W■✓1 \ W�!�► ,9�1�(�► ygy�l(�► a 1 7LV I lid •1 �gk � Ji • � �Fi-� Ad 1� �` r ti 9�rAy� q� ii � e �yAne�%o<• ��,� b ` a$ ;' R '� y g: g® - ��r' LT- e f` y�^ae x? � r• toe' ^r � ^a• ",c �I pM •IL ri •G_, / \ d s y 1 \ LL 4 t G "1' •'� \'\ u rr q 3\ \ \ •A r 1 � ` � w \\ '"LBJCa o au� p� bb�Gd� " \hyyMMSN3SSyyQG pru .' Y I' U Agenda Item No. 6 February 4, 1997 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Tree Removal at 439 Irvine Avenue Recommendation: To deny the removal of one Pinus radiata (Monterey Pine) tree at 439 Irvine Avenue. Discussion: . Staff received a letter dated, November 17, 1996 from Mr. and Mrs. James Lee Turner (copy attached), the property owner at 435 Irvine Avenue, requesting 'that one Monterey Pine tree be removed at 439 Irvine Avenue. Mr. and Mrs. John Bubb are the property owners at 439 Irvine Avenue and do not want the tree removed. 0 log The Urban Forester completed the attached Tree Inspection Report and identified that the tree is healthy, is not damaging any public or private property and should be retained. The Park and Tree Maintenance Superintendent reviewed and concurred with the report. The Bubbs and Turners were notified per the attached correspondence. Additionally, the Turners were notified of staffs decision and the appeal process (copies attached). The Bubbs and Turners have received a copy of this report and a notice of the February 4, Commission meeting. Very respectfully, David E. Niederhaus Attachments I • November 17, 1996 Dear City of Newport Beach Tree Removal, My home is located at 435 Irvine Avenue,Newport Beach, California. We have lived in this home for 26 years. I am well aware of a serious potential damage to our community. A large pine tree at 439 has been overgrown for many years, and it has been a bone of contention for many years between the city the homeowner etc. I would like to know exactly who is accountable for tbis,tree? This pine tree is and has had serious potential root damage to the foundation of the house, walkway, patio and pipes under my home and the home at 439 Irvine. Because of its age over 5o years old, it is a potential hazard of disease. During the winds it may cause substantial damage to nearby structures. The Santa Winds make it another serious problem as the pine needles are usually 6 inches thick on my entire from yard. This is a busy street with people throwing out cigaretts butts etc. Just one thrown in the wrong direction will cause a rash of uncontrollable fires-Who will be held.accountable then ?? The street sweeper and 1 cannot get those • needles up fast enough to one day prevent this terrible hazard to our community. These needles are always on our roofs and t am unable to even enjoy the use of my own fireplace in my home for fear of a serious fire. These needles ignite in a second and they get out of control immediately. • Please consider the seriousness of my request and take heed. The PINE TREE needs to me removed as soon as possible. Thank you for your accountability and fine services of the past in our neigherbood of Newport Heights t� Sincerely. and Mrs. James Lee Turner omey at Law Science Teacher at Costa Mesa High -I 44- r� U • � n ,)10 .,;.; ^wunw yw�• +�twuar�,•u,ww tc�ra a^- >.• =� - e; tore:awayonesld otmy$ll-yeaem 'Fw7ngebirthmarkoIItheri�h4sdeoE " ', = e" °old 1Prized: maple; tree.. un`d,de ; '_ercheel - 9Reis9notV oldenougli' y* stibyUrntbutdborfurniture t".,; '; Fund-' "- d,,ttie loali "s:oi'roviil x.I.thoughtmynelgRbore.would;be kon and;"utoaity;.ftom {atrangeis: Fmible fos+the rembvai;ot•thi`s' , ; " = hugeo YWe:.hav ,apenC.'her ,enttie, life, "'.: huge' treseand °for,damag&`id4iny,;;�g'? �'huUd.'.bee- self- e'steemi . � a;�; property: L Was"wiong.,My neigh ,; onlyto .have'some•thPUghtless,idfot' bbra'; +Insumce•comPanY;caed' askquestfonsaboutwhat 's:eri.fier' -' this�atr !'a'et�ot'Ged'.and'-itatd':a1F r..i„ w�.. is ..e�x..'::::.:,:..a.,..:x•„�:. •Y�., ej7ti eibiutyri ' Aik ,fit t[n, c17 "ijY.71R!>tJ+;'�: PV ,.��' r- a�,, y h3,dofol'a eg , uc , .;i dM °Esay. lifts '3s�iact'oPeWp`ldlty:'I�':� . ip�poce�taF 'a�per on'sroutx%ard' ' - •' +_:glps'piG''netghbdr a,'gainst.;net8l��s' j­ a earance?,Tive`tie uf` teilris[do, fio_r.'Yoa °het Stu ck'rep8iring tfie ':` 9 RP ' "FOREVEIi-AEHUILDING e ,fence and ropiacing'the flattened ;�Ay,�,Fy'stKjMICHIGAN e shrubi"j if¢ the, neightiora .:.,., a down at the nursery Picking out a . DOaI MlChigant You.• bannot , t; -lovely.•-dapanese maple that will change humamnature. People are look much better then the old pine. . going-' to, sale I about • your child's Years ago, when one of my trees; birthmark.bebause Ws, what they . v. -fell iuto'bur neighbors' yard; I had it , see Rrst .. -'kv -:a+ •M,f i'.e. +^„+s•,,,, ; ; . ri removed at my expense. 'I'didn't Weteaii'of trying to bhange peo- eveh bothei to call the insurance Pie, please take steps at once to get company, even: though. it. may well rid of that albatross around, your have picked up•the tab. I was raised , ch id's neck;- I spoke 'With -Dr. ;' to take responsibility for.• whatever. •Jerome Garden, an expert on laser. , • ,;'- C. happened onmyproperty:';:i.r 's therapy'at Northwestern! Univer - -21 Now can Pt expect to teach my ; sity and Children's,Membrial.Hog -_ ^7!' F children. t&. take responsibility, to pital. He said there is•ah excellent . - `rlg}iC the. wrongs ?.they, , bring ,on "chance t,that, laser therapy • will +:'';ot&R'when'tnaurance, companies ltghtem, the poit -wine �stailtr III f ;. " .,Hids$vew iRO rbother ? "ompieteyx eliminated oloi� U.r• SEETHE FOREST • .ekneas 'and +ldcatlbn of the,btrth-' h:,z -sr MRTHEMIM . •.Lm"&uecermmeaewsuccesstuaute +�s it 7 ;3 u'F • ,::. ,� , treatment ta.. ralin' er phtients i Deaf §kid. Children are raise�d.7r tcnd to d6 VetWrY`4, u(] °f`(�,,, -,1 '.. +..V ir,RnG:lY.11•i•', \ir �. ,by parentsi;not`.insurance,compa -; ✓.a. .q, ales 'concepts of right and f, aTo reachsAnn Landemi wdte, to .Thehr- wrong are. established long.before Ann Landers; 435 N. Mlchloff hve., they leaanything about indem- rn' ,Chkago, I1_60i#'1,' - „ - asd• ; E .� 1 �.rl •:f .. •.t.,af -i't. Y' ''.,:.bnJ�:.�' !�'' `.•'Y aN '- •YtlltYlii%tMV,MwY'�uV�W... +4wY•�Hi��n.'S 0 • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 December 9,1996 John and Leslie Bubb 439 Irvine Avenue Newport Beach, California 92663 Dear Mr. and Mrs. Bubb, Your neighbor's request for a City tree removal at your address has been reviewed and examined on site. Staff recommends the retention of the tree in accordance with the attached City Council Policy G -1. Your recourse in this matter includes an appeal of this decision to the Parks, Beaches and Recreation Commission. If you wish to do so please send a letter to: David E. Niederhaus, General Services Director, Post Office Box 1768, Newport Beach, California 92658 -8915, for inclusion on a future Commission agenda. Please contact me at 644 -3083 regarding any questions. Sincerely, ''� John Conway Urban Forester JC /pw Attachments 3 \ 3300 Newport Boulevard, Newport Beach CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 December 9,1996 John and Leslie Bubb 439 Irvine Avenue Newport Beach, California 92663 Dear Mr. and Mrs. Bubb, Your neighbor's request for a City tree removal at your address has been reviewed and examined on site. Staff recommends the retention of the tree in accordance with the attached City Council Policy G -1. Your recourse in this matter includes an appeal of this decision to the Parks, Beaches and Recreation Commission. If you wish to do so please send a letter to: • David E. Niederhaus, General Services Director, Post Office Box 1768, Newport Beach, California 92658 -8915, for inclusion on a future Commission agenda. Please contact me at 644 -3083 regarding any questions. • Sincerely, JQP-�N CO-7 Jofm Conway Urban Forester JC /pw Attachments 3300 Newport Boulevard, Newport Beach 0 December 15,1996 Dear Mr. Niederhaus, We disagree with Mr. Conways, decision not to remove the pine tree located at 439 Irvine Avenue, in Newport Heights area. We would like to voice our concerns to the commission. Some of our concerns are: 1. Root damage to our existing home 2. Root damage to our walkway, patio and pipes 3. Dropping sap 4. Disease of tree 5. Pine needles fire hazard 6. Unable to use privately owned fireplace because pine needles are always on our roof 7. Large trucks hit the large branches and they fall onto our extremely busy street 8. Several large branches are in danger of falling upon my residence 9. People are constantly throwing cigaraette butts out of their cars onto our street and curbs where these pine needles collect, this is a dangerous fire hazard. • Please consider the seriousness of my request and take heed. The PINE TREE needs to be removed as soon as possible. Thank you for your accountability and fine services. 0 a Sincerely, c \• � 1, � • 1� 1 Ci1�,c'�� � �-t� Mr. and Mrs. James Lee Turner 435 Irvine Avenue Newport Beach, Ca. 92663 714- 642 -2998 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 January 9, 1997 Mr. and Mrs. James Lee Turner 435 Irvine Avenue Newport Beach, California 92663 Dear Mr. and Mrs. Turner, Your request for a City tree removal located at your neighbor's residence at 439 Irvine Avenue has been reviewed and examined on site. I have spoken with Mr. and Mrs. Bubb and they wish to retain the tree. Additionally, staff recommends the retention of the tree in accordance with the attached City Council Policy G -1. Your recourse in this matter includes an appeal of this decision to the Parks, • Beaches and Recreation Commission. If you wish to do so, please send a letter to me outlining the reasons for removal (General Services Department, 3300 Newport Boulevard, Newport Beach, California 92658 - 8915), for inclusion on a future Commission agenda. Please contact John Conway, Urban Forester at 644 -3083 regarding any questions. • -�y Sincerely, David E. Niederhaus, Director General Services Department DEN /MGL /pw Attachment cc: Mr. and Mrs. Bubb 3300 Newport Boulevard, Newport Beach • i RECEIVED JAN 2'3 1997 GS PARKS/TREES C C ,1/ X7197 /71M C -� 0 r1 U L N. CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Mr. and Mrs. James Lee Turner Address: 435 Irvine Ave. (tree located at 439 Irvine Ave.) Phone Number: (714) 642 -2998 Request: Tree removal, see attached letter dated November 17, 1996. Botanical Name: Pinus radiata Common Name: Monterey Pine Designated Street Tree: Eucalyptus rudis (Desert Gum) Estimated Tree Value: 45 " DBH species value $27,482.11 (see attached). Damage: Maintenance records indicate trimming was completed. Parkway: Concrete Brick Turf X Other Comments: A field inspection determined specimen was healthy and no significant private or public property damage was evident. Inspected by: Date: November 26,1996 Recommenda ' n: et 'n Tree Reviewed by ate:: November 26,1996 6/45 • F- z w x� V m W LU w V Z C. U. W ON J H (> W z W 0 • Q d c Crnm D' a rJ IN -JA CA IL CL W W W r N v > 1� N z +- O �- F ° ODv �� J N O ccoo, o N LO z co M O v v m z a 0 0 o o 0 a y� T m 41 (n N V .QJ v LU O O m > N v ca N lu z,u Ia) rn Ov '- N Y V 'U.S CL to T E o � C d 'tj a � a o w r Agenda Item No. % DATE: January 28, 1997 TO: Parks, Beaches and Recreation Commission, FROM: Park and Open Space Committee SUBJECT: Proposed Names for the Hoag Linear Park Site The following names have been proposed: Villa Balboa Park View Point Park Sunset Point Park Sunset View Park Sunset Ridge Park Overlook Park Ocean View Park Buena Vista Park Pacific View Park Bluff View Park • Catalina Vista Park The Larry Parrish, Firefighter's Park Jack D. Brooks Park r1 LJ 01/24/1997 13:55 7145480446 RK METHOT PAGE 01 • Community Services Dept. P.O. Box 1768 Newport Beach, CAlifornia 92658 Robert K. Methot 205 Columbia Street Newport Beach, California 92663 January 24, 1997 Re: New park to be constructed east of Superior and north of PCH. Suggested name: "SUNSET RIDGE" During the late 1940's and early 1950's, while I was on the orange County Sheriff's Office and up until the time Hoag Hospital was built, the above name was used by our department.. The area also included the vacant (at that time) area west of Superior Avenue. During one of our assocation meetings ( Newport Crest), I mentioned the above name. Since that time we in Newport Crest have refered to that area as "Sunset Ridge ". !hank you for the opportunity to suggest a park name. Sincerely, Robert K. Methot PAX 714 548 -0446 Phone 548 -0446 • Saturday, January 25,1997 04:17:40 AM Page 1 of 1 TO: City of Newport Beach Community Services Dept. FAX: 714 -644 -3155 FROM: ROBERT A. PINGLE 22571 AUBURN DALE LAKE FOREST, CA 92630 714 - 830 -8502, 644 -3362 To Whom It May Concern: I would like to suggest a name for one of the upcoming parks as seen Jan. 23, 1997 Register. I am currently employed by the City of Newport Beach as a Firefigher/Paramedic since 1974. The name I would like to suggest is "The Larry Parrish, Firefighters Park." As you may or may not be aware, Larry was also a firefighter employed by the City for over 20 years. He passed away a couple of years ago from cancer attributed to his continued exposure to carcinogens as a result of performing his job. Please consider this name or any derivation thereof as a reminder of Larry and what firefighter's silently give in the line of duty. Thank You Robert A. Pingle • n u Ii0 • •. 1 a Sl GI° 7rS$rO�r i4�be- NRM. to- pt= Q:tT' -rs2 ii0AG— L t N EArC_ p A2K OZ_ THE f ),fPC /tvzr+lat� v'C,dD. 'PPAPEa_T`1 K)0---) KNOI.. ;tJ A-'S M AtJN 1 AJ CT ?A-eK CrvFO2ttiµl 1%3,40yg A,"w-%(r ?At< a77.1*9 S' Etc - 'D . '� 2oo✓�S t�rt2 ✓� TJ Rc-K �Qoo S W R5 �fF�,c Su PE2,a �n�0 1 144;e- luor2_j<a9 X02 r4� :Grp OF ti12�+ec2T c' crt '=2o'pn 3W"JJA -a-/ 'FrtZSi {af%ro TO SE�r✓�l$ .2 / y R Z k.� H EM HE t✓'2,D 13 ee_u,ns tff- d F' T't£1''N t N R L = t t t-lE SST isc7 0O-r f{'S A- 2c Fa7Se Co t' Sc7'o 2 - rs.lFtis 5 trr ary w Tt-i c (P nrLK5 34Ft`tct-05 A 2- EG2EATlDty -Z) el?--j. rtt? -v o2«0 it, -S w" up rc -rt-te SUTcr2tWr�—owt of pR2'GS W ftE2c rNIJF� . t_e Fr o h1 -rH rS ct� �ort.trv�2 M prn3 `' ox= TH4z- P A2 KS t uU TW E C tr--{ W ce E sot_t -t Vle'StSaeD qv-- Par2Kb�f A ti 5 p Q� Tt-i e R e i3 �c s E ©r= Tl-j E C'trJCr L I C AC.y 'T U, %' -T 'i"{F LErT ,:,Oit J { t t To E rJ Sp% WE t.WLl we-ViE7 A-t7 SR4D e�tD a�( }'l�s Dsq -THt , �Ft, $ t_ t Ft: . prS euT- :5 to oCx' F3 vT i-{ t S M e-F-1 a rt y C r-y /V L 1 ,/ c Ohl t(3 �7 THC Nrrm 1 N CG 0= R PA'2KCC r c Z c J c <lcr{ NE 9ED,cR7 e0 t-Its (._1 �—�. 1 pA2K_ S'rR� =� CCl'i O�-- N'Fi�vQ62f" jjEryca� CR-. •��``�,�,!c2 /v��.r�1 iG /; GfihG 'GP..fi�jCG'7T�Gr.GGL�CeI� //G /mac- r�J�+�,g� �""t'� ✓� `1..�i�t.�. `�/rL ..li��. y�-v � F' �C! c - C�-L•. y�iC��i , l � i _�_�!,(,.Cr�..2C' G LG"Z i /,ice, / C� C-GCU `���fL. E D'� i'Z`�C... G G,, C • �C?.G'rt� / G � ,CLLL�— G�,.�.i� C/jt.Gl: -G(� ��ccGG�/t��:, l - . �� %� �/•L � . 7 Cam` L�li, ; EL7iu+`� -GGL� �C/�LZzli`�GC�� /� � iLcJ Gl�:1J G,�2 om CL` -UCH GCS .�L%'eL/i7 G/-E'd�� GZ.r'Gfl'fu'i�ealfG� � C % '('• mac-( �'� •�1� . G�/c..G -rte iG�'�- �a"'"r,..q � �G.cc , i� G �ILIc.= �c. /�Li��'` ac'x%`^l�' G'�i✓' -u���' G?J �frw� ��iC!y'� C��zU . G��Z�CcCf/ , ;, � c�'L�`°� , , �z�G mac" � ��✓�� M76. �u¢.. eoo G`" , � %t•G`�'" -� �� � `�`� AGO-' i'1"C.lc�.r� , It AZ Item No. 8 COMMUNITY SERVICES DEPARTMENT DATE: January 28, 1997 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director /City Librarian SUBJECT: Balboa Peninsula Planning Advisory Committee ( BPPAC) Commissioners have indicated an interest in discussing those aspects of the Balboa Peninsula Planning Advisory Committee Report which might affect recreational services in the City. Copies of the reports submitted to the City Council by BPPAC and the Balboa Peninsula Planning developed by the Urban Design Camp were provided for the Commissioners on January 24. If additional copies are needed before the meeting, please contact the office. The City Council has scheduled a special meeting on Monday, February 10, at 4:00 P.M. to discuss the BPPAC report and rcommendations. • The City's Cost of providing the following services shall be recovered through direct fees charged for the services in the percentages indicated. Percentage of Cost to be Recovered Service From Direct Fees City Clerk Muni, Code Suplmnt, Sales; Pd. Subscribers Community Development Building Plan Check Fees Plan Check Fees - Grading Permits and Inspection Microfilming Preliminary Plan Review Special Inspector Licenses Special Inspector Test Administration Development Review Fee Residential Building Record • Planning Modification Permit Use Permit Variance Zoning Amendment Site Plan Review PRD Use Permit PRD UP Amendment Planned Community Application Planned Community Amendment Sign Exceptions Resubdivision Tentative Map Offsite Parking Approval in Concept Appeals to Planning Commission Appeals to City Council Special'Food Permit Coastal Residential Development Permit Condo Conversion • Counter Plan Check Plan Check �^ +1 Am. Radio Antenna /Sat. Dish Permits Environmental Documents 100% 100% 71% 100% 98% 45% 100% 100% 0% 79% 100% 100% 100% 100% 80% 100% 100% 100% 100% 100% 100% 100% 100% 100% 67% 74 °/a 25% 100% 100% 100% 50% 0% 50% Item No.10 9:50 AM1 /28/97 Exhibit A • Percentage of Cost to be Recovered Service From Direct Fees Traffic Study General Plan Amendment, Minor General Plan Amendment, Major Development Agreement Christmas Tree Lots Temporary Uses Accessory Outdoor Dining Planning Director's Approval Director's Use Permit Community Services Arts and Cultural Services Newport Beach Juried Art Show Orange County Juried Art Show Adult Sports Volleyball Tennis Round Robin • Field /Facility Rentals Adult Sports Teams (Softball & Basketball) Aquatics Youth Sports Youth Sports- Football Youth Sports - Basketball Pee Wee Basketball Youth Sports -Track and Field Registration and Contract Classes Special Events Balboa Arts Festival' Surf Contest Special Event Permits CDM SK Run Rose Parade Senior Services Transportation • Senior Recreation Classes Social Services (Assessment Services) Supportive Counseling j� Information and Referral 100% 100% 100% 100% of fully loaded cost of Legal Staff Time. 100% 100% 100% 100% 100% 100% 100% Overall fee structure of these recreation programs, along with the Surf Contest, the CDM 5k Run, and the Rose Parade, to recover 85% of the combined cost. Non - Residents to pay a10% surcharge. 55% See Above 36% See Above See Above 30% 85 %, with a 10% surcharge for Non - Residents 0% 0% 0% 9:50 AM1/28/97 Exhibit A • Percentage of Cost to be Recovered Service From Direct Fees Oasis Special Events 0% Telephone Reassurance 0 % Library Services Video Rental Best Sellers - Rental Books on Cassette Fire and Marine Emergency Operations Services (1995) Advanced Life Support - Escorted Advanced Life Support - Not - Escorted Basic Life Support - Escorted Basic Life Support -Not Escorted Construction and Inspection Services • Construction Plan Check Services Construction Inspection Services Pier Construction Per{nits -New Pier Construction Permits - Revisions Pier Construction Permits - Maintenance Pier Construction Permits - Dredging Fire Safety Inspection Services Fire Safety Inspection Services - Hospital Fire Safety Inspection Services - High Rise Hazardous Materials Disclosure Weed Abatement Special Hazards Tank Removal /Install Spcl. Hzrds: HM Piping, Tents, Canopies Services Request - Special Events Project Consultation Services Safety Inspection Complaints Marine Environment Services Junior Lifeguard Program Marine Preserve Marine Services Pier Construction Permits - Transfer Liveaboards a 100 % 88% 47% 69% 69% 65% 65% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 51% 50% lob% 100% 0% 100% 15% 100% 100% 100% 9:50AM1/28/97 Exhibit A • Percentage of Cost to be Recovered Service From Direct Fees General Services Administration Recycling Program 100% Street Trees Right of Way Requests 100% of Contractor cost to City Operations Traffic Signs 100% Police Administration Civil Subpoena 100% of salary plus benefits and travel costs Initial Concealed Weapons Permit Maximum Permitted by Law Concealed Weapon Permit Renewal Maximum Permitted by Law Environmental Service Billing 100% Support Services • Bike Licenses 17% Finger Printing 100% Arrest Reports Crime Reports Maximum Permitted by Law Traffic Collision Reports Photographs Video 100% of fully loaded hourly cost Audios Polaroids Clearance Letters 100% Jail Booking Fees 100% Vehicle Release /Post Storage Tow Hearing 100% Subpoena Duces Tecum Maximum permitted by Law Patrol Emergency Response Billing 100% Detective Domestic Violence Reports 0% Missing Persons Report 0% Substance Abuse Program 100% Massage License 100% t Traffic YI 0% Fatal Traffic Collision Investigation 9:50 AN11 /?3/97 9 Exhibit A 0 CJ • Percentage of Cost to be Recovered Service From Direct Fees Public Works Engineering Final Tract Map Final Parcel Map Checking Encroach. Prmt. w/o Traffic Engr. Review Encroach. Prmt. w/ Traffic Engr. Review Lot Line Adjustment Checking Fee Easement Deed Resrch., Revw. /Processing Document Recordation Fee Certificate of Compliance Review Strt. Easement and Vacation Prcessg. Fee Covenant Agrmnt. Research & Rvw. Fee Subdivision Plan Check Encroachment & Eng. Agreement Prep Grading Plan Review Pre - Permit Review Landscape Plan Reviews Administrative Services Revenue Animal Traps Misc. Animal Inspec. Svcs. (PevShop, Pig, Kennel, & Wild'Animal Inspections) Dog License Animal Bite Reports Second Hand Dealer Permits Taxi Permits Towing Permits Fire Arms Sales- Retail Permit Street Closure Permit News Rack Permits Adult Oriented Business Permits Escort Service Permit Live Entrtmmmt. and Dance Short Term lodging Permits Marine Charter Permits IAI 9:50 AM1 /28/97 100% 100% 88% 57% 100% 100% 100% 100% 100% 100% 100% 100% 0% (Contained in Plan Check) 0% (Contained in Plan Check) 0% (Contained in Plan Check) 100% 100% No change to current fee. Percentage to be established later Legally permitted cost of copies only. 100% 100% 100% 100% 100% 100% 100% 100% 100% 0% 100% Exhibit A f1Chy'- ;�,.�t�°i�r ✓� _ "1-/1"�:h^J���r��.I- l�.l�.,ry! ,f'1:�2.w:..v"�,+/��/ :.....r' f✓ ?�iU� .rf/�/��7L�.�C��j1��..G..cJ /r- ^.t: -' • ...R:�lr -.C... +ttE.ta�.., ,,,4"��t: �t -Gi�.� di..E:.c7'�4� .�+.c =-� 'L��i 9 �C.G'yi.," M y � �17z C'�'l�� "�J-r'w� : "-�'- ',/�%�a.Le',% ✓,IT"�I' -2. . -fs��� ✓`e'fif M i i '`'?JT'' i "c�r.� ,l,�L+ -4-e. 1„y:;1.L. U+- ���:.G�- �!�'�, Lju;.s'�(✓. ,`li.�s'T.r�.,w�`�°. -L..;� .,i� ,",f!�y'Yh'l.�.i{ '�s 4L' `��j�(�:�N " +'� ^ ^�'"^✓ Xl�,L1wK'%2! .Y' i..i.i�Y6.✓�MVM+'�.'bi�IL" Ip✓4 ,.r 4 •,�/`f/'' tv .!' � �°- .+v'/<''("'^d -t'— ,.'c.,"'-- C,,':/.�,��r`//�G'"�, G't�iC.F.�c..� y.,' ,,�JfJ J(.,/J�p Q� ,-mss • ,,,c,G,.';c., -�.� 1 ,r Vf %t.L".+...���'!C"d� . GLI'7C- G= YL'y��G /'.("'t'-I J "� rv� ✓cL�, � �- �l�v.. �„6'.ic �' %GCf�tt�.�� "�,C,',1.,',,,, G'�- '"C.c'.[°�M.�, �.Gv'� G�riir�"'r'..'+�...° !.�' T'L�, /'''�te°�:�✓ � e,'/, /f ' ....(i ��'�L�;y,_ l !a'.LfLG �7 /a a a. � _ f`I / /!// /`e� Y p J, r • 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY ATTORNEY January 30, 1997 TO: Chairman and Members of the Library Board of Trustees, Civil Service Board; Arts Commission, and Parks, Beaches and Recreation Commission FROM: Robin Clauson, Assistant City Attorney RE: City Conflict of Interest Code Designated Employee List Attached is a copy of an opinion I prepared for the City Council. The memorandum provides my analysis of the provisions of the Political Reform Act and the • need for members of City boards and commissions established by the City Charter, to file conflict of interest financial disclosure statements. I will be attending the meetings of the Library Board of Trustees and the Parks, Beaches and Recreation Commission on February 4, 1997, and will be available to answer questions. For the Arts Commission and the Civil Service Board, I will be available by phone if you have any - additional questions. My phone line is 644 -3131. Finally, for those members of the Commissions who are also attorneys, I have enclosed a copy of Section 18740 of the regulations which provides for FPPC approval of nondisclosure of of a client as a source of incomes if the disclosure would violate a legally recognized privilege under California law. ROBIN CLAUSON Attachment . F: \cal \debbie\memo \robin \commconf.doc 1 V e • • �•st�s(StAi; k3it�ygs W hk <t • - - - -- - o- r--- -____- (Regulations of the Fair Political Practices Commission Title 2, Division 6 of the California Administrative Code) 18740. Privileged Information: Statements of Economic Statements of Economic Interests j An official need not disclose under Government Code Section 87207(b)(3) the name of a person who paid fees or made payments to a business entity if disclosure of the person's name would violate a legally recognized privilege ' under California law. Such a person's name may be withheld in accordance with the following procedure: r (a) An official who believes that a person's name is protected by a legally recognized privilege may decline to report the name, but shall file with his Statement of Economic Interests an explanation for such nondisclosure. The explanation shall separately state for each undisclosed person the legal basis for assertion of the privilege and, as specifically as possible without defeating the privilege, facts which demonstrate why the privilege is applicable. NicCtHNfti4`tEglfq'tNEtft�••• (b) With respect to each undisclosed person, the official shall state that to the best of his knowledge he has not and will not make, participate in making, or in any way attempt to use his official position to influence a governmental decision when to do so constituted or would constitute a violation of Government Code Section 87100. (c) The Executive Director may request further information from the official and, if no legal or factual (CE8 4/85) 1 18740 I r • justification sufficient to support assertion of the privilege is shown, may order that the disclosure required by the Act be made. The official shall, within 14 days after receipt of an order from the Executive Director, either comply with the order or, if he wants to challenge the determination of the Executive Director, appeal the determination, in writing, to the Commission. (d) If the Executive Director determines that nondisclosure is justified because of the existence of a privilege, the matter shall be referred to the Commission. (e) The Commission shall review an appeal filed under paragraph (c) or a recommendation made by the Executive Director under paragraph (d) at a meeting held no • less than 14 days after notice of the meeting is mailed to the official, the Attorney General and both the district attorney and the city attorney of the jurisdictions in which the official's residence and principal place of IVzIt'.Wk4+k8E) ter' business are located. The Commission shall decide whether nondisclosure is warranted by issuing an opinion under Government Code Section 83114 and shall treat the explanation for nondisclosure accompanying the official's Statement of Economic Interests as an opinion request. The procedures set forth in 2 Cal. Adm. Code Sections 18320- 18325, however, shall not apply to opinions issued pursuant to this regulation. (CED 4/85) 2 18740 r LJ c I, • r� L� VYt� ?�kEfdtTkti>Zk1SjtHitftlUi(t}Ut • (f) If the Commission orders an official to disclose, the official must comply within 14 days. The Executive Director may, for good cause, extend any of the time periods established in this regulation. COMMENT: A person's name is not ordinarily protected from disclosure by the law of privilege in California. Under current law, for example, a name is protected by the attorney - client privilege only when facts concerning an attorney's representation of an anonymous client are publicly known and those facts, when coupled with disclosure of the client's identity, might expose the client to an official investigation or to civil or criminal liability. See, e.g., Brunner v. Superior Court, 51 Cal. 2d 616, 618 (1950); Ex parte McDonough, 170 Cal. 230 (1915); Baird v. Koerner, 279 F.2d 623, 620 (9th Cir. 1960); and cases compiled in In re Grand Jury Proceedings, 517 F.2d 666„ 6.70 -71 (5th Cir. 1975). A patient's name has been,protected by the physician - patient privilege only when disclosure of the patient's name would also reveal the nature of the treatment received by the patient because, for example, the physician is recognized as a specialist. See, e.g., Marcus v. Superior Court, 18 Cal. App. 3d 22, 24 -25 (1971) and Ascherman v. Superior Court, 254 Cal. App. 2d 506, 515 -16 (1967)• The names of business customers are not protected by the trade secret privilege unless, because of surrounding circumstances, disclosure of a particular (CEB 4/85) 3 18740 �wuj(�(wNW)fesksr .V customer's identity would also result in disclosure of special needs and requirements of the customer that are not generally known to competitors. See, e.g., King v. Pacific Vitamin Corp., 256 Cal. App. 2d 841, 846 -49 (1967) and Peerless Oakland Laundry Co. v. Hickman, 205 Cal. App. 2d 556, 559 -60 (1962). Gov. Code Section 87207(b) (3) History: (1) New section filed 7/28/76; effective 8/28/76. (2) Amendment of (c) through (f) filed 11/2/78; effective 12/2/78. (3) Amendment filed 4/28/82; effective 5/28/82. • (CEB 4/85) 4 18740 • l- 4s4E}tµ8jR48i4c888(js{Wv 9 CITY OF NEWPORT BEACH OFFICE OF THE CITY ATTORNEY January 30, 1997 TO: Mayor and Members of the City Council FROM: Robin Clauson, Assistant City Attorney RE: Additions of Various Boards and Commissions to the City's Conflict of Interest Code Disclosure and Disqualification Provisions Our office recently reviewed the issue of whether the disclosure and disqualification requirements of the conflict of interest provisions of the Political Reform Act applied to the members of City's Arts Commission, Parks, Beaches and Recreation Commissions, Civil Service Board and Board of Library Trustees, (collectively, "Commissions "). All the named Commissions were established by the City's Charter. I have reviewed the provisions of the Charter relating to the Commissions' powers and • duties and in my opinion the Commissions are subject to the provisions of the Act. The Political Reform Act of 1974, Government Code Section 81000 et. seq., (the "Act "), 1 was adopted by the California voters in 1974 as an initiative measure to require, among other things, that "assets and income of public officials which may be materially affected by their official actions should be disclosed and in appropriate circumstances the official should be disqualified from acting in order that conflicts of interest may be avoided." ('Section 81002(c)) The Act prohibits a public official from making, participating in making or in anyway attempting to influence a governmental decision in which the official knows or has reason to know he or she has a financial interest. This section is considered the "disqualification" portion of the Act. (Section 87100) The disqualification portion applies to all "public officials." A public official is defined as, every member, officer, employee or consultant of a State or local government agency. (Section 82048) A "local government agency" is in turn defined as a "...county, city,.... or department, division, bureau, office, board, commission or other agency of the foregoing." (Section 82041) Since each of the Commissions is a board or commission of a City they would each be a "local government agency." Therefore, if persons who sit on • 1_ All'section references are to the Government Code, or as noted to the regulations of the Fair Political Practices Commission, 2 CCR 18110 et. seq. AIN • the Commissions are "members" of the Commissions, they are public officials. California Code of Regulations Section 18700(a)(1) provides that a "member" shall include but not be limited to, salaried or unsalaried members of boards or Commissions with decision making authority. A board or commission possesses decision making authority whenever. (a) It may make a final governmental decision; (b) It may compel a governmental decision; or it may prevent a governmental decision either by reason of an exclusive power to initiate the decision or by reason of a veto which may not be overridden; or (c) It makes substantive recommendations which are, and over an extended period of time have been, regularly approved without significant amendment or modification by another public official or governmental agency. Therefore, members of any commission which possesses decision making authority in one or more of the forms provided above would be considered a public official under the Conflict of Interest provisions of the Act and subject to the disqualification portion of the Act. The City is required by the Act to adopt a Conflict of Interest Code (Section 87300). This is considered the "disclosure" portion of the Act. The City's Conflict of • Interest Code is required to contain, among other things, requirements that "designated employees" file statements disclosing reportable investments, business positions, interest in real property and income. The information disclosed is to be the same information required to be disclosed by the members of the City Council, the City Attorney, City Manager, and other public officials listed under Section 87200. A "designated employee" includes any officer, employee, member or consultant of any agency whose position with the agency is designated in a Conflict of Interest Code because the position entails the making or participation in the making of decisions which may foreseeably have a material affect on any financial interest. It does not include any unsalaried member of any board or commission which serves a solely advisory function. Therefore, the City Council in adopting its Conflict of Interest Code is required to designate employees of the City and members of City boards and commissions that make or participate in making a governmental decision. I have reviewed the provisions of the City Charter with regards to each of the Commissions and their related powers and duties. In my opinion the Library Board of Trustees possess "decision making authority." The Trustees vote on matters pertaining to administration of the City libraries and can make and enforce such bylaws, rules and regulations as may be necessary therefore. The Board of Trustees make decisions to purchase and acquire books, journals, maps, publications and other supplies particular to • the needs of the library, approve or disapprove the appointment of the City Librarian, and can contract with schools or other governmental agencies to render or receive library services or facilities. All these powers fall within the various definitions of when a public •official makes a governmental decision or participates in the making of a governmental decision. (Regulation Section 18700(b) and (c)) Therefore, I believe the Board of Library Trustees is subject to the provisions of the City's Conflict of Interest Code under the laws and regulations of the Political Reform Act. The Civil Service Board is also vested with decision making authority in terms of adjudicating appeals and grievances filed by employees or their employees organizations or unions. Like the Library Board of Trustees many of the decisions of the Civil Service Board are not reviewed by the City Council and therefore, the Board does make final governmental decision. I also believe the City Arts Commission and Parks, Beaches and Recreation Commission are subject to the disclosure provisions because the members participate in the making of governmental decisions as described under regulation 18700(a)(1)(c). The Parks, Beaches and Recreation Commission and the Arts Commission participate in the making of those decisions by negotiating, without significant substantive review, with other governmental agencies or private persons regarding a governmental decision and or advise or make recommendations to the City Council, either directly or without significant intervening substantive of review. The commission members conduct research and make investigations which require the exercise of judgment on the part of the member and the purpose of which is to influence a governmental decision. (Regulations • Section 18700(b) and (c) The commission members vote on matters before the Commissions relating to governmental decisions. Therefore, the Commissions are subject to the provisions of the disclosure proportion of the Act and should be required to disclose financial interests as required by the City's Conflict of Interest Code. I have also been asked to advise as to which of the disclosure categories the Commissions members should be placed. In my opinion, the members of the Library Board of Trustees' duties would require disclosure under categories 2 and 3. The Civil Service Board under category 3, the Parks, Beaches and Recreation Commission categories 2 and 3 and the Arts Commission category 2. (Category 2 involves duties relating to contracting and purchasing, category 3 relates to regulatory powers). RL:de • Robin. L. Clauson . cc: Members of: Board of Library Trustees Civil Service Board Arts Commission Parks, Beaches & Recreation Commission Kevin Murphy, City Manager LaVonne Harkless, City Clerk F: 1calldebbielccmemolconflict.memo 0 0 APPENDIX OF DISCLOSURE CATEGORIES 1. Designated employees whose duties are broad and indefinable • must disclose: All investments and business positions in business entities, sources of income and interests in real property. (ily Designated employees whose duties' involve contracting or purchasing must disclose: Investments and business positions in business entities and income from sources which manufacture, sell or provide supplies, materials, books, machinery, services, equipment or computer equipment of the type utilized by the City, or utilized by the employee's department. Designated employees whose duties involve regulatory powers must disclose: All investments and business positions in business entities, and income from sources which are subject to the regulatory, permit or licensing authority of the City of Newport Beach. 4. Designated employees whose decisions may affect real property interests: Investments and business positions in business entities, and income from sources which engage in land development, construction or the acquisition or sale of real property, and all interests in real property. 5. Positions which involve City self- insurance benefits must disclose: All interests in real property, investments and business positions in business entities and sources of income from: A) Persons or entities which provide services, supplies, materials, machinery or equipment of the type utilized by the agency. B) Entities which are engaged in the business of insurance including, but not limited to, insurance companies, carriers, holding companies, underwriters, brokers, solicitors, agents,, adjusters, claims managers and actuaries. C) Financial institutions including, but not limited to, banks, savings and loan associations and credit unions. D,) Entities or persons who have filed a claim, or have a claim pending, against the agency. *Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the fallowing limitation: The Department Director may determine in writing that a • particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The Department Director's determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. City of Newport Beach Parks, Beaches and Recreation Commission Dear Commission, 439 Irvine Ave. Newport Beach, CA 92663 February 4, 1997 We are submitting this letter to reiterate our views on the possible tree removal. In December of 1996 John Conway, Urban Forester for the City of Newport Beach, examined the city tree adjacent to our property and recommended " retention of the tree in accordance with the City Council Policy G -1." The city determined that the tree is in good health and is not currently causing damage to either public or private property. We concur with this assessment. We have had conversations with both Mr. Conway and Mr. Niederhaus regarding the maintenance of the tree and the responsibility for any future liabilities caused by the tree. Both Mr. Conway and Mr. Niederhaus have stated that the, , city is responsible /liable for any and all damages to private and public property caused by a city tree. The city maintains that they have inspected the tree and have found it to be healthy. • Should the commission rule to remove this healthy tree we will suff er financial hardshi s ased on the cost quotes we have received for c pe to the existing state. We do not believe t a we s ould have to incur costs in conjunction with the removal of the tree. We will seek financial reimbursement should the city damage any of our existing landscape. Finally, we believe that the tree is unique and aesthetically pleasing to our neighborhood. The tree also adds va o 39 Irvine Ave. Thank you for your time and consider tto . 'b"- % Jar .�C John and Leslie Bubb