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HomeMy WebLinkAbout04/01/1997 - PB&R Commission1 : "t] COMMISSION Minutes April 1, 1997 Item II ., ) CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission Regular Meeting April 1, 1997 - 7:00 P.M. Staff present: David E. Niederhaus, General Services Director Steve Hunt, Senior Recreation Manager Dottie Flohr, Secretary I, ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Demmer, Dunn, Glasgow and Schonlau were present. Commissioner Beek arrived at 7:35 P.M. Commissioner Compton was absent. R. APPROVAL OF MINUTES Commissioner Demmer moved the minutes of the March 4, 1997 meeting be approved. The motion carried by the following vote: Ayes: Demmer, Dunn, Glasgow and Schonlau III. PUBLIC COMMENTS - None IV. CONSENT CALENDAR Commissioner Glasgow moved that the following items be approved except for those removed from the Consent Calendar. The motion carried by the following vote: Ayes: Demmer, Dunn, Glasgow and Schonlau Item #1 -Park and Tree Division Approve report of Park and Tree Division activities during March and upcoming projects in April. Item #2 - Removed from Consent Calendar _I Parks, Beaches and'Recreation Commission April 1, 1997 Paget Item #3 - Bench Donations Accept two 6' teak bench donations from the Balboa Island Improvement Association to be installed at Balboa Island Park. Item #4 - Removed from Consent Calendar ITEMS REMOVED FROM CONSENT CALENDAR Item #2 - Recreation and Senior Services In response to a question from Commissioner Demmer regarding the Bonita Creek L.A. Cellular Update, Director Niederhaus and Steve Hunt explained that the "Most Favored Nation" clause means that if a contractor provides a better rate fee for a service to another city, we get the benefit of the higher rate fee as well. Item #4 - Planter Donations Director Niederhaus reported the Balboa Island Improvement Association requested that their donation be increased to 80 pots which will be installed at 40 locations on Balboa Island. Staff has no objection and will work closely with the Association's Beautification Committee in regards to proper locations and plant material. Upon Commissioner Dunn's recommendation, Director Niederhaus agreed that staff will have final approval of installation of the pots and plant material which will be selected from a pre- approved list to be provided by City staff. Commissioner Glasgow moved to accept Item #2 and approve Item #4 as corrected. The motion carried by the following vote: Ayes: Demmer, Dunn, Glasgow and Schonlau V. DISCUSSION ITEMS Item #5 - Newport Beach Arches Interchange Lloyd Dalton, Capital Projects Engineer for the City's Public Works Department, addressed the Commission and introduced Gail Pickart, consultant for the project. s Parks, Beaches and Recreation Commission April 1, 1997 Paac 3 Mr. Dalton presented exhibits for the interchange improvements which include constructing a wider bridge and wider sidewalks with the use of dedicated lanes to turn on and off Newport Boulevard. Mr. Dalton also explained the proposed retaining wall, medians, bicycle path, landscaping, traffic movement, handrail, stairway and parking lot. Commissioner Glasgow pointed out it is important to have the proper soil and amenities at this location and recommended attractive flood lights be utilized. Director Niederhaus explained that the project provides for irrigation and landscaping materials. Caltrans determines the plant material which will be maintained by the City. Gail' Pickart, consultant for the project, addressed the Commission and reported the Public Works Department will introduce the formation of assessment districts to implement underground utilities at the City Council's April 14 meeting. Construction is expected to start after Labor Day and be completed after 21 months. Landscaping of this project will be coordinated with landscaping of the Gateway Parks. Item #6 - Proposed Names for the Hoag Linear Park-Site Chair Schonlau reported that Commissioner Compton requested this item be postponed to the May meeting when he will be present. Commissioner Demmer moved to postpone the, naming of the park site to the Commission's May 6 meeting. The motion carried by the following vote: Ayes: Beek, Demmer, Dunn, Glasgow and Schonlau .Item #7 - Park and Open Space Committee Steve Hunt reported the committee met with the consultant and will meet again later this month. A status report will be presented to the Commission at their May meeting. Item #8 - Subcommittee Reports Steve Hunt reported the Community Services Department had their preliminary budget meeting with the City Manager today. Director Niederhaus reported the 0 Parks, Beaches and Recreation Commission April 1, 1997 Paee 4 General Services Department preliminary budget meeting will be held later this week. Director Niederhaus reported he received the final draft of the G -1 Policy from the City Manager which will be reviewed by the City Council's Harbors, Beaches and Parks Committee on April 15 before being presented to the Commission. Following review by the Commission, the policy will be transmitted to the City Council. At Chair Schonlau's request, Director Niederhaus will obtain the City Manager's approval to send draft copies of the policy to, the Tree Policy Subcommittee. Steve Hunt reported the irrigation coverage test at Bob Henry Park is scheduled for April 2. Following approval, the area will be hydroseeded. The tentative opening of the park is Saturday, July 26. The committee's next meeting is Friday, April 18, at 4:00 P.M. Commissioner Demmer recommended the Community Service Awards Committee consider honoring Dr. Jan Vandersloot for his efforts at Cliff Drive Park, Betty Moses for coordinating the dolphin project in the Corona del Mar medians, and Peggy Marotta, Bench Coordinator for the Balboa Island Improvement Association. VI. FUTURE AGENDA ITEMS The status of the annexation of Newport Coast will be addressed at the Commission's May 6 meeting. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:05 P.M. The agenda for this meeting was posted March 25, 1997 at 4:00 P.M. on the City Hall Bulletin Board outside of the City of Newport Beach Administration Building. ill