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10/7/1997 - Agenda Packet
1 elk 1 COMMISSION Meeting October 7, 1997 CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, OCTOBER 7, 1997 CITY COUNCIL CHAMBERS 7:00 P.M. ORDER AND ROLL CALL APPROVAL OF MINUTES • Regular Meeting of September 2, 1997 • Joint Meeting with Costa Mesa Parks, Recreation Facilities and Parkways Commission of September 23, 1997 III. PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to three minutes. IV. CONSENT CALENDAR 10 NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request'specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. Park and Tree Division (Report Attached) Report of Park and Tree Division activities during September and upcoming projects in October. 2. Recreation and Senior Services (Reports Attached) Report of activities during September for these two divisions. • 3. Tree Donation for Newport Pier Plaza (Report Attached) - Accept one New Zealand Christmas Tree donation and plaque from Diane Sue Dickerson that will be planted at the Newport Pier Plaza i Parking Lot and 24" Street. 2 4. Revised Bench List (Report Attached) • Approve the revised Bench List as recommended by the Commission's Community Liaison Committee. • V. DISCUSSION ITEMS Renovation of Bayside Park Playground (Verbal Report) Status report on the renovation of the playground equipment. 6. Recreation and Open Space Element (Report Attached) Review Chapter 3 of the draft Element. 7. Harbor View Hills South Homeowners Association Reforestation Request (Report Attached) Review request from the Harbor View Hills South Homeowners Association initiating the first phase of City street tree reforestation that will be funded by the requesting property owners and the Association. 8. Possible Alternate Uses for Marinapark and Las Arenas Park (Verbal Report. Background information provided on Marinapark.) Informational report to the Commission on actions affecting the parks. 9. Subcommittee Reports (Verbal Reports) Reports from Park and Open Space Committee, Marlin Sculpture Committee and Community Liaison Committee. VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. VII. ADJOURNMENT Item I.I • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission Regular Meeting September 2,1997 - 7:00 P.M. Staff present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Marcelino Lomeli, Park and Tree M'aintenance'Superintendent Steve Hunt, Senior Recreation Manager Dottie Flohr, Secretary I. ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission was called to order at 7:00 p.m. Roll call was taken. Commissioners Glasgow, Pfaff, Phillips, Schonlau and Skoro were present. Commissioners Beek and Dunn were absent (excused). II. APPROVAL OF MINUTES • Commissioner Pfaff moved that the minutes of the August 5, 1997 meeting be approved. The motion carried by the following vote: Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro III. INTRODUCTION OF RECREATION COORDINATORS Steve Hunt introduced Christine Page and James Pittenger and gave a brief background on the new Recreation Coordinators who started working for the Recreation Division on August 18,1997. On behalf of the Commission, Chair Schonlau welcomed Chris and James to the City. IV. PUBLIC COMMENTS - None V. CONSENT CALENDAR Item #1- Park and Tree Division Accept report of the Park and Tree Division activities during August and the upcoming projects in September. • Parks, Beaches and Recreation Commission September 2,1997 Page 2 • Item #2 - Removed from Consent Calendar Item #3 - Removed from Consent Calendar Item #4 - Removed from Consent Calendar Item #5 - Removed from Consent Calendar Item #6 - Removed from Consent Calendar ITEMS REMOVED FROM CONSENT CALENDAR Item #2 - Recreation and Senior Services Steve Hunt gave a brief background of the Southern California Municipal Athletic Federation ( SCMAF). SCMAF has invited the Commissioners to a dinner which will be followed by an informative presentation before the Angels game at Anaheim Stadium on September 16. He encouraged the Commissioners to attend and contact him for reservations. • Steve Hunt also invited the Commissioners to the Sixth Annual Arts and Music Festival on September 20 at Peninsula Park. The event features arts and crafts vendors, music groups and food vendors. Item 43 - Resolution of Thanks Commissioner Glasgow stated he was disappointed that the recognition plaque for Bob Henry Park did not include the Parks, Beaches and Recreation Commission. Past and current Commissioners spent hours of their time on the project and he feels they should be recognized for their efforts. Director Niederhaus advised that the Public Works Director was responsible for the plaque and perhaps the oversight can be rectified at another area. Chair Schonlau reported Vice Chair Beek and he concur with Commissioner Glasgow's concern. Chair Schonlau directed staff to .pursue a plaque and location that honors the Commission for their efforts on the .Bob Henry Park project. Commissioner Glasgow moved to approve the Resolution of Thanks as presented. Motion carried by the following vote: • �I Parks, Beaches and Recreation Commission September 2,1997 Page 3 • Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro Chair Schonlau thanked the sponsors of the Bob Henry Park Dedication, particularly Jo Vandervort, Chair of the Committee, who worked eighteen months on the opening ceremony. Jo Vandervort addressed the Commission and requested that past Commissioners, particularly Taylor Grant, be recognized for their efforts on the project. She thanked the Commission for the opportunity to chair the project and stated this was an excellent example of staff and the community working together toward a,positive goal. Chair Schonlau presented Jo Vandervort with a framed autographed poster of the Bob Henry Park for her efforts on the opening day ceremony. Item #4 - Gateway Parks In response to a question from Commissioner Skoro, Director Niederhaus explained that cost estimates on lighting have not been confirmed with Peggy Ducey. He will inform Commissioner Skoro when more information is received on the design of the parks. Item #5 - Inspiration Point Walkway Handrail Commissioner Skoro, reported the Commission's Community Liaison Committee met with the Arts Commission's Conunittee on August 28. They agreed that this is an Art in Public Places project and support the installation of a handrail. Item #6 - Bench Donation Commissioner Skoro stated he supports the donation but recommends the official bench list be reviewed in the future and those benches deemed inappropriate could be deleted. Commissioner Phillips reported Commissioner Skoro and he will meet with the Arts Commission Committee on September 4 regarding adding additional benches to the list. Director Niederhaus thanked the donors for their bench donation and contribution to the City. • Parks, Beaches and Recreation Commission September 2,1997 Page 4 • Commissioner Skoro moved to approve Items 2, 3, 4, 5 and 6 as presented. Motion carried by the following, vote: Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro VI. DISCUSSION ITEMS Item #7 - Recreation and Open Space Element Director Kienitz introduced Larry Lawrence, consultant for the project, who addressed the Commission. Mr. Lawrence reviewed the revised Table of Contents and stated that the changes in the Element have been updated to make it a more user friendly state - of- the -art document and to address changes following its last revision in 1985. Mr. Lawrence gave an overview of Chapter 1, the Introduction, which includes the goal of the Element, state law requirements, related plans and programs to the City's open space system, parkland dedication standards as required by the Quimby Act, a description of the City's service areas, clarification of special . issues affecting provision for recreation facilities and open space, and a description of the different types of parks. Mr. Lawrence then summarized Chapter 2, Needs, which identifies the needs for open space and recreation facilities as a result of a combination of surveys, observation and other sources. He gave an overview of Chapter 2 which includes parkland summary, community surveys, parkland acreage needs, City wide needs, service-area needs and regional needs. Item #8 - Tree Removal Appeal Chair Schonlau opened the meeting to public hearing. Barbara Edwards, 501 1/2 Narcissus Avenue, addressed the Commission. Ms. Edwards stated the Eucalyptus tree and Melaleuca tree are constant and dangerous problems due to their heavy limbs that drop on her property and hit cars. In addition, the curb and gutter have recently been replaced due to the trees. Director Niederhaus reported there is no record of claims for the past five years at this site. Minor repairs were made to the curb and gutter; the root system is • subgrade; the trees are healthy and liability is not anticipated. 0 • Parks, Beaches and Recreation, Commission September 2, 1997 Page 5 Following a brief discussion, Commissioner Skoro moved to approve staff's recommendation to retain the trees. Motion carried by the following vote: Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro Chair Schonlau advised Ms. Edwards that she can appeal the Commissions decision to the City Council. Item #9 - Park and Facility Inspections Steve Hunt reported the Commission annually inspects facilities and requested the inspections be completed on the forms provided by November 7. Item #10 - Marian Bergeson Aquatic'Center Steve Hunt reported there have been a few complaints concerning noise from whistles during the Junior Olympic Water Polo games which were held August 3 -8. Mr. Hunt reviewed the background of the joint agreement with the School District that provides for the pool to be utilized for training and polo meets. A sound wall was built in 1991 to help defray noise and restrictions were implemented on the use and times of whistles, PA systems, etc. Commissioner Skoro suggested utilizing landscaping as a means to help mitigate the sound. Commissioner Glasgow stated that the current policies and regulations work well, however, he feels the solution to the noise problem would be a better scheduling of the tournaments. He recommended the polo games be spread more evenly to other local areas. Chair Schonlau opened the meeting to public hearing. Don.Slaughter, 2200 Aralia, addressed the Commission. Mr. Slaughter stated he has been directly impacted by the whistles during water polo games since the sound wall was constructed. Although he has no objections to other water sports or tournaments, he feels the issue is the scheduling of tournaments. The repetitive nature of whistles blowing for twelve hours a day on six consecutive days is the problem. Following discussion, Commissioner Glasgow moved that the Corona del Mar Aquatics Board be contacted regarding the noise problem; that staff scrutinize Parks, Beaches and Recreation Commission September 2,1997 Page 6 • scheduling; and that possible alternatives such as landscaping be pursued to alleviate the noise. Motion carried by the following vote: Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro Commissioner Glasgow stated he will contact the President of the Corona del Mar Aquatics Board relative to addressing solutions to the noise problem. Item #11- Possible Alternate Uses for Las Arenas Park Commissioner Skoro reported the area between 15�h and 191h Streets encompasses approximately 10 acres, half of which is governed by the Tidelands Trust Agreement and half is City property. The consultant, Keyser Marston, is basing their recommendations on the maximum dollars that can be generated for the area. Commissioner Skoro urged the Commission become actively involved in maximizing the recreation facilities and park space in order to improve the quality of life for the community. He recommended the RFP be rewritten to accommodate recreational needs, such as the tennis courts, tot lot, green belts and a window to the bay. • Mary Ann Nethercutt, 2118 E. Ocean Boulevard, addressed the Commission. Ms. Nethercutt stated that the Balboa Peninsula Point Association sent a letter to the City Council in support of the existing leases with the American Legion, Marinapark, Girl Scout House and the retention of the Las Arenas Tennis Courts and 15th Street Park. Virginia Herberts addressed the Commission as a representative of the Balboa. Peninsula Point Association. She stated that this is realistically an "either or" situation. Mrs. Herberts read a statement from the Association supporting the retention of Marinapark, rather than the construction of a hotel or condominiums. She is also hopeful the Commission will support recreation facilities on the Peninsula. Grace Dove, 117 -151h Street, addressed the Commission. Ms. Dove, Vice President of the Central Newport Association, thanked Commissioner Skoro for his support and requested the Commission recommend to the City Council that Marinapark be deleted in the RFP; that the Commission support retaining Las Arenas Park; and that this item be postponed to October in order that their Association can take a full vote on the matter: Parks, Beaches and Recreation Commission September 2,1997 Page 7 • During discussion, Commissioners Glasgow and Skoro commented on the need to retain recreation facilities and provide a window to the bay for public access and views. r Item #12 - Toint Meeting with City of Costa Mesa Parks, Recreation Facilities and Parkways Commission Director Kienitz reported the joint meeting with the Costa Mesa Parks, Recreation Facilities and Parkways Commission is scheduled for September 23, 6:00 p.m., at the Central Library. Commissioner Glasgow moved to approve the September 23 meeting date. The motion carried by the following vote: Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro Following discussion, Chair Schonlau moved that the agenda include Shared Use with the Newport -Mesa Unified School District, including shared use of City facilities; Landscaping on Irvine Avenue Median; Parkway Tree Issues and Youth Sports Programs. The motion carried by the following vote: Ayes: Glasgow, Pfaff, Phillips, Schonlau, Skoro Item #13 - Subcommittee Reports Commissioner Phillips reported that, dependent upon the cost for installation, etc., the Bluewater Grill would be interested in constructing a permanent placement for the Marlin sculpture in the Rhine Wharf area. Another suggestion was the Lido Park area. The City's Arts Commission Committee also endorsed the location of the Bluewater Grill at their joint meeting on August,28. Director Niederhaus advised that staff will research costs and sponsors and also notify the Cannery Village merchants and residents regarding the proposal. He expects the cost of installation to be approximately $3,000 - $4,000. Commissioner Phillips reported that at their joint meeting on August 28, the Community Liaison Committee agreed with the Arts Commissions Committee to keep the benches at Inspiration Point uniform. They will review alternative benches for the lower area at their next meeting on September 4. VII. FUTURE AGENDA ITEMS - None Parks, Beaches and Recreation Commission September 2,1997 Page 8 • VIII. ADTOURNMENT 0 M There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:20 p.m. The agenda for this meeting was posted September 27,1997 at 8:00 a.m. on the City Hall Bulletin Board outside ofthe City of Newport Beach Administration Building. • Agenda Item No. 1 October 7, 1997 General Services Department Park and Tree Divisions September 1997 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding MacArthur Boulevard, Castaways Park, the Pacific Coast Highway and Newport Boulevard Interchange Project, and Sunset View Park with the Public Works Department. 2. Staff completed placing all soccer goals, bleachers and installing field lines for softball, football, and soccer's seasons. 3. Irrigation renovation and plant replacements were completed by staff at various sites in the Parks system. 4. Staff continued coordinating the annual control of rodents by contract services at various sites throughout the Parks system. • 5. Due to ongoing soil problems, additional aeration and turf seeding was required at Bonita Creek Park in preparation of the upcoming football season. 6. California Landscape Maintenance Incorporated was awarded the contract for the park maintenance of Bob Henry Park. This is the first new park that is being contracted for maintenance, which will be followed with Sunset View and Castaways Parks once construction is completed. 7. Staff provided coordination and assistance regarding seven weekend Special Events this past month. 8. The turfgrass renovation of all parks and facilities has began with completion scheduled for October 31. Upcoming' Activities for October 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to coordinate the installation of recycled wood chips in all City medians and roadsides for weed control, water conservation, and recycling purposes. • 3. All tur%rass at parks and facilities will be aerated and fertilized during the month. 0 • 4. The L.A. Cellular antennae is scheduled to be installed at Bonita Creek Park. 5. A handrail will be installed on the walkway at Inspiration Point. Tree Division Activities During the month of September, 260 trees were trimmed, 12 trees were removed, 9 trees were planted, 8 emergency calls were responded to regarding trees and 178 tree maintenance requests were received by the Urban Forester. 1. Tree removals were performed at these various locations during the month: 1614 Kent Lane - One dead tree removed. One replacement tree planted. 2340 Aralia Street - One dead tree removed. One replacement tree planted. 711 West Bay Avenue - One dead tree removed. One, replacement tree planted. 1919 Commodore Road - One tree removed due to property damage. No replacement tree planted due to location. 1833 Port Renwick Place - One tree removed due to property damage. One replacement tree planted. • 2334 Aralia Street - One tree removed due to property damage. One replacement tree planted. 1912 Irvine Avenue - One tree removed due to property damage. One replacement tree planted. 436 Snug Harbor Road - One tree removed due to disease. No replacement tree planted due to location. 1917 Seadrift Drive - One tree removed due to extensive decay. One replacement tree planted. 1121 Nottingham Road - One tree removed due to property damage. One replacement tree planted. 3111 Second Avenue - One tree removed due. to property damage. One replacement tree planted. 3221 Seaview Drive - One tree removed due to property damage. No replacement tree planted due to, location. 2. The City tree trimming contractor, West Coast Arborists, completed the • Bayside Park trimming project along the property line which has greatly enhanced the area. Additionally, the contractor completed areas within the 0 Westcliff and Newport Heights area. This month the contractor will begin trimming City palm and coral trees to reduce any potential storm damage. 3. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 4. The• new City Council Policy G-1 requires that notification be made to the Commission prior to any tree removals 30 days in advance. The following trees and locations are scheduled for removal in November: a. 1909 Commodore Road - One tree (Red Gum Eucalyptus) recommended for removal due to property damage. No replacement tree to be planted due to adjacent location of water and sewer service line. b. 4720 Courtland Drive - One tree (Brazilian Pepper) recommended for removal due to hardscape repairs. Replacement trees to be planted once hardscape has been removed. c. 2711 Harbor View Drive - One tree (Indian Laurel Fig) recommended for removal due to sewer damage and repairs. No replacement tree to be planted due to location. • d. 500 J Street - One tree (Indian Laurel Fig) recommended for removal due to property damage. No replacement tree to'be planted due to location. 5. The Eucalyptus erythrocorys (Red -Cap Gum) parkway street trees will be planted on the eastside of Dover Drive between Westcliff ]Drive and 16th Street by Taylor Woodrow Homes in October. MaiCelino`GF. Lomeli Park and Trees Maintenance Superintendent MGL/pw Agenda Item No. 2 COMMUNITY SERVICES DEPARTMENT • DATE: September 29, 1997 TO: Parks, Beaches and Recreation Commission FROM: Steve Hunt, Senior Recreation Manager SUBJECT: Recreation Division - Monthly Commission Report 1997 -'98 Youth Flag Football - The •'97/'98 Flag Football Program was scheduled to have its first games of the season on Thursday, September 25th. Unfortunately, the first games were delayed by rain until Thursday, October 2. Games will be held every Thursday evening at Grant Howald Park, starting at 4:30 p.m. There are ten teams with over 100 children participating in the program. The program is offered at five school sites in Newport Beach: Mariners, Lincoln, Harbor View, Newport Elementary and Newport Heights. 2nd Annual Pee -Wee Flag Football Clinic - The 2nd Annual Pee -Wee clinic kicked off on Friday,, September 26th. This clinic is offered to 1st and 2nd ,graders who are too young for the city's flag football league. This clinic offers different skills stations so that . an understanding of the game can be achieved while also having fun and exercising. The focus of the clinic is passing, receiving, offense, defense and kicking. The program runs for five weeks with the last week dedicated to having scrimmages and handing out awards to all participants. Newport Pro -Am Surf Contest - The Newport Pro -Am, sponsored by Rusty, was a tremendous success. Over 300 surfers participated in the contest in seven different entry categories: women's, elementary school, open men's, middle school, high school, long board, and Pro -Am. There were over eighty names on the waiting list for the respective categories. Balboa Arts and Music Festival - The 61 Annual Arts and Music Festival was held Saturday, September 20, with thirty -nine arts and crafts vendors and three food vendors. The weather was outstanding; the entertainment was the hit of the event, with three different types of music - blues, acoustical surf music, and folk. In addition, the Department sponsored Dance City performed several youth tap numbers to the delight of the crowd. Halloween Extravaganza - The 81 Annual Halloween Extravaganza will be held on Friday, October 31, at Grant Howald Park. The Rotary Club of Newport- Balboa, for the first time, has donated $1,000 to sponsor the event. In addition, the Club will be 40 assisting with the program by volunteering during the event. The celebration will I include carnival games, a costume contest, pumpkin painting, and much, much more. The Extravaganza starts at 3:00 p.m. and runs until 5:30 p.m. • An additional Halloween activity will be added this year. The Department will participate in a joint venture with Westcliff Plaza to host a Halloween Celebration on Friday, October 31, from 3:00 to 5:30 p.m. Staff will conduct activities at the shopping center. The local businesses will provide supplies and candy. Aquatics -The Newport Beach Aquatics Club Swim Team and CdM Junior Water Polo fall programs are underway. Both clubs began practice in September. Coach Ted' Bandaruk, with daughter Dawn Bandaruk, are experiencing outstanding attendance this year. The Swim Team has over forty (40) members and the Jr. Water Polo team has eighty (80) members. The teams work out at Marian Bergeson Aquatic Center at Corona del Mar High School four afternoons a week. The Newport Navi actor- The Fall Navigator programming is going well with over 180 classes, events, seminars, and sports for all ages to enjoy. The cycle continues with preparations for the Winter Navigator. Instructor information for Winter classes is due October 15`. Staff will provide a report of proposed new or changed classes at the October 7 meeting. Gateway Parks - The most recent information on the development of the Gateway Parks is attached. is Attachment • I September 22, 1997 • CITY COUNCIL AGENDA ITEM NO. 17 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PUBLIC WORKS DEPARTMENT SUBJECT: BALBOA PENINSULA GATEWAY PARK AND LIDO VILLAGE GATEWAY PARK - CONTRACT NO. 3155 RECOMMENDATION: Approve the schematic designs for the two park sites, and direct staff to prepare construction plans and specifications for the projects. DISCUSSION: The current budget contains an appropriation for design and construction of "Balboa Peninsula Gateway Park" improvements upon two parcels of land located at the • intersection of Newport Boulevard and Via Lido (see attached exhibit). Those parcels are the 1/6 acre former Chevron service station site (which was purchased,by the City last spring) and a 1/12 acre former service station site (which is owned by the State). The County Sanitation Districts of Orange County ( CSDOC) will be building a pump station upon the southwesterly corner of the former Chevron service station site, thereby replacing the 60 -year old Lido Pump Station, located approximately 200 feet away at Short Street. In exchange for an easement to use the site, CSDOC will contribute to the City it's proportionate share (approx. $60,000) of the $300',000 purchase price of the park site. Upon completion of CSDOC's new pump station (anticipated' during January of 1999), the City's new Balboa Peninsula Gateway Park will be built upon the parcel. The parcel for Lido Village Gateway Park is owned by the State. Given that the City desires to construct a park upon the parcel, we have deposited $1,450 with the State as a 10% down payment towards it's purchase. Staff anticipates that the State will allow us to construct park improvements upon the site this winter, even though the deed may not have been transferred to the City by then. Staff retained the landscape architecture. firm of Lynn Capouya, Inc., to meet with the "Gateway to Newport's Balboa Peninsula Citizens Committee" and City staff to develop • schematic designs for the two park sites. Those designs (copies attached), which have been reviewed by the Park & Open Space Committee and the PB &R Commission and 11 k SUBJECT: BALBOA PENINSULA GATEWAY PARK AND LIDO VILLAGE GATEWAY PARK CONTRACT NO. 3155 September 22, 1997 Page 2 recommended for approval by the Harbor, Beaches and Parks Committee, will be the basis for preparing final plans, specifications and estimates (PS &E) for the parks. Staff requests that the City Council review and approve the schematic designs so that a consultant may be retained to prepare the final PS &E for the parks. Staff will expedite PS &E preparation for Lido Village Gateway Park so that it's construction contract may be awarded at the first meeting in January. Assuming the January award, the park site improvements should be completed by May. Based on the schematic plans it is estimated that the two parks will cost $225,000 to $275,000 to design and construct. Funds for the purchase of the former Chevron Service station site and for design and construction of park improvements thereon have 'been raised through solicitation by the "Gateway to Newport's Balboa Peninsula Citizens Committee ". The following funds have been .allocated to date for the Gateway parks: Account Name Amount CBDG - Design $25,000 1997 -98 Capital Budget $40,000 County Sanitation District of Orange County $60,000 • Contribution 1997 -98 Neighborhood Improvement Funds $40,000 Total $165,000 The Citizen's Committee has also offered to solicit further community donations. However, given the current funds allocated, future budget amendments will be required to complete the funding needed to award the construction contracts. Respectfully submi ed, PU L WORK DEPARTMENT Don Webb, Director i i • �. • f�- Attachments: Exhibit • Schematic designs (2) I-1' � 610 606 s0q 602 600 `�� 5��6 522�5221i S�� 51g sr s ° °m 516 g4 S 512 342 S 10 3q .3 s° °� 508 13 3411 506 3409 3405 504 500 3401 r� FIALEy AV a a i 62q I x2629 � �2\ 620 3gg6 ^oI / �y ym. ox 14 Lid p BALBOA PENINSULA GATEWAY PARK N SCALE 1' =100' EXHIBIT • 7 11 -� x s 1�•oyG - I� I ggi KI J V V 0 8 > y 4 T � J�Q to vi �lm syv.�•ryxha' w n Q Sod• 7 I`r C�j ' � � IIr'lJl) , E 0 . _zW \� ; k 4 \ ) \ � ! \ \\ � \/) !!) ` \§} |} ƒ � � Q ƒ � / \ » / / 7 0 Q 2 / \ � k \ / / 9 w } \ } \ ! � > � ƒ ! !# Q ƒ � / \ » / / 7 0 Q 2 / \ � k \ / / 9 • COMMUNITY SERVICES DEPARTMENT DATE: September 26, 1997 TO: Parks, Beaches, and Recreation Commission FROM: Celeste Jardine -Haug, Senior Services Manager SUBJECT: Senior Services Division - Monthly Commission Report The month of September has been busy. New Fall classes have begun and the Center is bursting with much activity. Rummage Sale a Success - The Friends of'OASIS held their annual rummage sale on September 20 and 21. The sale was managed by volunteers who put in many long hours sorting and pricing. The sale was a huge success. Approximately $10,000 was raised on this event. New Van Driver Hired - A new driver was hired and started work on Monday, September 22. 'Daniel Juarez, who has many years of experience as a driver, is employed by The Friends of OASIS. He will be driving our new van for the Care -a -Van Program. Kitchen Remodel - The remodel of the main kitchen, which was funded by the Friends of OASIS, came to a close on Friday, September 12. The project includes all new equipment, new ventilation system, •new lighting and ceiling, a storage room addition, new counter tops and flooring and fresh paint. The cost for the project was about $86,000. F, IL Pancake Breakfast Returns - Pancake breakfast, which is an ongoing fund- raiser, returned from summer break on Saturday, September 13. The doors opened at 7:30 a.m.; breakfast was served until 10:00 a.m. This event, which is open to the public, is held every second Saturday at a cost of $2.00 for adults and $1.00 for children. Two hundred fifty people attended. Friends Fundraising - The annual fundraising campaign letter was sent out this month by the Friends of OASIS. These appeal letters are sent to 5,600 members. The committee in charge of fundraising is charged with raising $100,000. They plan to do this through cash donations, the rummage sale, a winter dinner theater event and a spring variety show. The dinner theater event, which is scheduled for February 7, is hoping to raise $5,000. Sponsorship letters went out to four possible donors. To date, the Creans have donated $2,000 and The Irvine Company $500.00. Sponsorship will be used to cover costs of the event. This event is a joint effort of the Center staff and the Friends. • • • OASIS SENIOR CENTER SUMMARY OF ACTIVITIES AUGUST 1997 PARTICIPANTS ATTENDING - 2593 CUSTOMERS PERSONALIZED SERVICES PROVIDED - 2146 SERVICES Overnight Trips Includes: Best of British Isles 14 Yellowstone Another Passage 4 Housing 25 Blood Pressure 88 Information/Referral 1315 Braille 71 Legal Assistance 12 Counseling 85 Life On Your Own 19 Eldercare 3 Senior Assessment (hrs) 80 Employment 35 Telephone Reassurance 400 HICAP 3 Visual Screening 6 SENIORS RECEIVING TRANSPORTATION SERVICES 746 CUSTOMERS Care -A -Van 411 Shuttle 335 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER- 1310 CUSTOMERS VOLUNTEER HOURS OF SERVICES PROVIDED AT THE CENTER -1636 HOURS (Equivalent of 10.22 full time employees) Includes: Front Office Gift Shop Home Delivered Meals Instructors Office Kitchen Pancake Breakfast Special Events Travel Office Library PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS - 131 CUSTOMERS Overnight Trips Steering Committee Best of British Isles 14 Yellowstone 7 Laughlin/Golden Nugget 43 Day Trips Mission San Juan Capistrano 19 Saddleback "Chorus Line" 20 Del Mar Races 28 ATTENDEES TO MEETINGS AT OASIS 1'58 PERSONS Board of Directors 20 Steering Committee 15 Newsletter Collating 21 General Membership 92 Planning Committee 10 PARTICIPANTS AT'SPECIAL EVENTS NONE M 0 Agenda Item No. 3 October 7, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Donation for Newport Pier Plaza Recommendation To accept one New Zealand Christmas Tree (Metrosideros excelsus) donation and plaque from Ms. Diane Sue Dickerson that will be planted at the Newport Pier Plaza Parking lot and 24th Street. Additionally, that the verbiage and size of the donor plaque conforms to City Council policy. Discussion • Staff received an inquiry from Ms. Diane Dickerson regarding a proposed tree donation for the Newport Pier Plaza. • Subsequently, the donor submitted the attached letter requesting the approval of one tree donation. Staff feels that the 24" box tree donation would enhance the existing planters located at the west end of the parking lot. The size of the donor plaque will conform to the City Council Policy Gb in size, 2" x 6 ", and verbiage. Staff will have photographs of the tree and proposed planting location at the Commission meeting. Ms. Dickerson has received a copy of this report and a notice of the October 7 Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/pw Attachment 0 FU III . M 5276 Plun 1Yw Cane Irvine, CA 92612 City council Newport Beach, CA Dear Sirs /Madams: This Ietter is to request pernmission to donate a tree in Y of Keith •'Aggie" Madre, a resident since birth of Newport Beach. Keith died ala nth ago at the age of 32, after an invalidship of eight years. He lived in rbor View Hems his entire young life, his parents having moved there in 1969. Keith vent to all the Navport4lma schools through graduation fran Corona del Mar High School. Both his parents taught for the Naiport -hasa School District. Since Keith vas an avid surfer, as were all his friends, I wmld like the tree placed at Newport Pier Plaza and 24th Street = his favorite spat. tr. Marmlino Wpali and I have discussed the choice of tree and believe a New Zealand Christmas tree would be the host appropriate both esthetically aril practically since this species is native to salt air. A bronze plaque (2" x 6 ") will be placed in cerent with the inscription "Donated for Keith 'Pggie' Mere," Your kind consideration and approval of this request will be most appreciated by his friends, his parents, and me. • Sincerely, ka'7,14..e- LX— 4LO&� Diane Sue Dickerson Teacher, Corona del Mar High School Retired Item 4 Revised Bench List • September 4, 1997 The Liaison Committees of the Parks, Beaches and Recreation Commission and the City Arts Commission recommend that the official bench list be amended as follows: 1. Remove from the list Design #1, Brooks, manufactured by Brooks /Quick Crete. 2. Designate Design #5, Infinity, Durawood, brown cast aluminum, and cast concrete, as the bench to be used at the lower level of Inspiration Point. Installation of benches with and without backs to be in the same configuration as the original installation. See attached illustration. 0 • \, OFFICIAL BENCH LIST Bench Sub - Committee recommendation that: • The following list of park benches be designated as the Official Bench List for the City of Newport Beach. All area designations would thus be made from this list. Design Manufacturer Material Cost Size #1 Brooks Brooks /Quick Precast Crete Concrete & recycled plastic slats #2 Huntington Quick Crete Precast $587. 84" Beach Concrete #3 Columbia Timberform Steel & 895. 76" Cascade Craftsmen Purpleheart hardwood slats A Bench #10 DUMOR Steel & 436. 72" Recycled 498. 96" Plastic #5 Infinity Recycle Durawood 623. 60" Design (Recycled 676. 70" plastic), • cast aluminum & cast concrete #6 (Backless) Newport Quick Crete Precast 248. 72" Concrete 47 (Backless) Victoria Quick Crete Precast 295. 96" Concrete #8 Medway' BritishAmerican Kiln -dried 650. 72" Teak (Balboa Island Improvement Association bench, with the Association assuming all future maintenance for the teak benches.) • There may be additional benches added to this list. � � � � s � ¥ / }� M y , � � � \ /7 �`\?+ �, .� a, �� e. � �s� »^ � � � . \ �� �� s � � y ? � � 4; �� s� ® ~ w ! ., 6c:, . �»�a �� ! ƒ \i\ � \�/ �� /2/ ��. � � 3 . \� w , �� � � /\. 2' � °� \� � � �a .yam � � ; ,� � \�| � .� » ° � � \, � �\ \ / � ©�\� � 6t � DRAFT -- FOR COMMENT Item 6 10/1 3. OBJECTIVES AND POLICIES ♦ GOAL ♦ OBJECTIVES ♦ POLICIES ♦ IMPLEMENTATION ♦ FUNDINGSOURCES GOAL: Maintain a recreation and open space system which meets the recreational needs of the citizens of Newport Beach and which enhances the unique recreational and environmental resources of the City. OBJECTIVE 1- RECREATIONPROGRAMS Provide a variety of recreational and year -round programs to meet the needs of residents, including children, seniors, and persons with special needs. •POLICY 1.1 - STAFFING: Provide high quality recreational services to facility users by professionally- trained recreation personnel. IMPLEMENTATION. Action - Evaluate staffing needs periodically to determine the number and type of staff persons needed for program operation. Provide training programs, extension courses and seminars as appropriate to ensure qualified staffing. Responsible Department - Community Services. Schedule - Conduct staffing needs assessment every three years, consistent with the Recreation and Open Space Element/Plan update schedule. Staff training shall be provided on an ongoing basis, as needed. POLICY 1.2 - YOUTH PROGRAMS: Provide a variety of quality programs for the community's youth. IMPLEMENTATION. Action - Identify facility and program needs for the City's children, youth and teens through community needs surveys, public meetings /workshops and consultation with, youth sports • groups, local schools and youth program advocates. Develop programs and provide facilities RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES consistent with identified community needs. Review youth programming for consistency with • community needs on a regular basis. Responsible Department - Community Services. Schedule - Conduct needs assessment every five years consistent with the Recreation and Open Space Element/Plan update schedule. Coordinate with existing youth groups on an ongoing basis. POLICY 1.3 - SENIOR PROGRAMS: Provide quality services and programs for the senior population. IMPLEMENTATION: Action - Identify facility and program needs for the City's senior population through community needs surveys, public meetings /workshops and consultation with seniors advocate groups. Develop programs and provide facilities consistent with identified community needs. Review seniors programming for consistency with community needs on a regular basis. Responsible Department - Community Services. Schedule - Conduct needs assessment every five years consistent with the Recreation and Open • Space Element/Plan, update schedule. Coordinate with existing seniors groups on an ongoing basis • POLICY 1.4 - SPECIAL NEEDS: Include provisions for the physically and developmentally challenged in recreational programming where feasible. IMPLEMENTATION: Action - Solicit input from special needs advocates and local schools; to determine facility and program needs for the City's special needs population. Provide for the special needs population, as feasible, when developing recreational programs. Periodically review special needs programming for consistency with community needs. Responsible Department - Community Services. Schedule - Conduct needs assessment every five years, consistent with the Recreation and Open Space Element/Plan update schedule. Coordinate with existing special needs advocates on an ongoing basis. 3 -2 RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES • OBJECTIVE 2 - PARKS AND PLAYFIELDS Provide an integrated park system that is equitably distributed, complementary to existing and proposed development and the natural environment, which meets the identified needs of the community (Note: see also Chapter 4: Recreation and Open Space Plan). POLICY 2.1 - FACILITY AND LOCATIONAL NEEDS: Continue operating existing parks and support facilities. Maintain the current park ratio of five acres of parkland per 1000 persons. Fs ease le, prove e a ditional park facilities ana recreational opporiumties as identified by direct from residents, by the IDENTIFIED FACILITYNEEDS. • Sports fields (lighted and unlighted) • Gymnasium • Swimming,pool /aquatic facilities • Bike and pedestrian trails • Lighted tennis courts • Rollerblade /roller hockey facilities • Dog park . • Tot lots • Golf driving range • Public marine recreational and' educational facilities • Public boat launching facilities • Public restrooms IDENTIFIED SERVICEAREA NEEDS: )wing are service areas which are signitioantiy detieient in'� where there may ybe opportunities to provide additional and/or Service Area I- West Newport - There is a need for playfields in conjunction with a community or neighborhood level park. Service Area 2 - Balboa Peninsula - Additional active park facilities are desirable, along with support facilities such as restrooms, showers and drinking fountains. Also, additional boat launching and mooring facilities and additional pedestrian pathways with access to and along the Bay are desirable. Unthetpark needs can be satisfied via the renovation and • Service Area 8 - Big Canyon/Belcourt - gro° w to .6� 5 aar'es by 2010 if no new park 611 3 -3 RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES Service Area 9 - Newport Center - An 11 -acre deficiency of parkland currently exists. • Additional facilities may be provided in or near the service area. Service Area 12 - Newport Coast - This area is deficient in public facilities, but exceeds the City park ratio standard if its extensive private facilities are counted. If ultimately annexed by the City, it must be determined whether these facilities are to remain private or are transferred to the City for public use. IMPLEMENTATION: Action - Adopt Recreation and Open Space Element and Plan. Responsible Department - Community Services, Planning. Schedule - As financially feasible, determined via capital improvement program process. POLICY 2.2 - FISCAL EFFICIENCY: Require parkland acquisitions, to be fiscally efficient and beneficial to the needs of the community. IMPLEMENTATION. Action - Prepare a fiscal analysis, including ongoing maintenance costs and long term • renovation needs, for all proposed park facilities prior to approval. • Responsible Department - General Services and Community Services. Schedule - As needed. POLICY 2.3 - NEEDS ASSESSMENT: Ensure that development and improvement plans for park and recreational facilities are consistent with changing community needs. �_q IMPLEMENTATION. Action - Identify community recreational facility and program needs through periodic community outreach such as community surveys, public meetings /workshops and/or liaison with user groups. Review Recreation and Open Space Element and Plan and amend, if necessary, to ensure that identified needs are reflected in the document. Responsible Department - Community Services. Schedule - Conduct needs assessment approximately every five years, consistent with Recreation and Open Space Element/Plan update schedule. 9M RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES POLICY 2.4 - ACOUISITION CRITERIA: Consider the following criteria when assessing park • land for acquisition: a) City's identified current and projected needs for open space, recreation and' sports facilities; b) City's needs for open space and'recreation facilities based on location of existing facilities; c) The preservation of natural resources, historic and cultural areas; d) Ease of accessibility; e) Usability of proposed parklands considering topography and other landform constraints; f) Consistency with established parks and recreational facility goals. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Review adequacy of criteria when updating Element and Plan. Responsible Department - Community Services and Planning. Schedule - Apply criteria as needed. , POLICY 2.5 - SURPLUS SCHOOLS: In the event that surplus school sites become available for parkland' acquisition, site desirability should be evaluated,using the following criteria: • a) Does the school site currently provide recreational facilities that have been identified to meet local or community -wide needs? b) Are other public lands in the vicinity of the school site inadequate to meet the identified existing or foreseeable needs of the community for recreation or open space purposes? c) Is the school site a more economical or otherwise more feasible alternative than other parcels which are available as potential sites in the area? IMPLEMENTATION: Action - Adopt Recreation and Open Space Element and Plan. Responsible Department - Community Services and Planning. Schedule - Apply criteria as needed. POLICY 2.6 - DEVELOPMENT/DESIGN GUIDELINES: Establish detailed park development and design guidelines which include consideration of the following issues: a) Provide a balance between community needs and budget constraints; b) Provide access for the disabled as required by the Americans with Disabilities Act; c) Maximize efficiency and minimize maintenance costs; d) Link trails and existing recreational facilities; • e) Design with sensitivity to adjacent and nearby land uses; (� f) Incorporates adequate safety standards. \ 3 -5 RECREATIONAND OPEN SPA CE ELEMENT 3. OBJECTIVESAND POLICIES • IMPLEMENTATION. • • Action - Develop guidelines to supplement Recreation and Open Space Element and Plan. Responsible Department - Community Services. Schedule - Within 18 months of adoption of the Recreation and Open Space Element. 3b 3 -6 RECREA TION AND OPEN SPA CE ELEMENT • OBJECTIVE 3 - SHARED FACILITIES 3. OBJECTIVES AND. POLICIES Maximize the use of the community's recreational resources by coordinating with the agencies responsible for non -city recreational facilities and open space. POLICY 3.1 - LEASED FACILITIES AND JOINT USE AGREEMENTS: In addition to City facilities and amenities, utilize non -City recreational facilities and open space to satisfy community needs (i.e., Newport-Mesa Unified School District, regional', state and/or federal facilities). Maintain existing levels of shared facilities, and expand the use of non -city facilities /amenities where desirable and feasible. IMPLEMENTATION. Actions - 1. Prepare a status report of existing shared facility leases /agreements for recreational and open space purposes, including Newport-Mesa Unified School District and cooperative agreements with County Harbors and Beaches for Newport Bay. 2. Renegotiate agreements as needed and mutually- desired. 3. Establish criteria to evaluate and select new shared facilities. 4. Utilizing established criteria, prepare an inventory of non -City facilities and amenities in the community that may provide recreational and/or open space benefits to the City. 5. Negotiate agreements for new facilities as feasible and desired'. Responsible Department - Community Services. Schedule - Prepare status report within one year of adoption of the Recreation and Open, Space Element and Plan. Establish evaluation criteria and prepare "candidate" list of sites within 18 months of adoption of Element and Plan. POLICY 3.2-UPPER. NEWPORT BAY RESERVE: Coordinate with the California Department of Fish and Game (DFG) to ensure preservation of Upper Newport Bay Ecological Reserve and continue provision of public access consistent with preservation goals. IMPLEMENTATION. Action - Continue liaison and coordination agreements with the Department of Fish and Game concerning preservation of the Upper Newport Bay Ecological Reserve. Continue implementation of infra- agency watershed preservation agreements. Responsible Departments - Community Services and Public Works. • Schedule - Ongoing 3� 3 -7 RECREATIONAND OPEN SPACE ELEMENT 3. OBJECTIVESAND POLICIES POLICY 3.3 - NEWPORT BAY WATERSHED PLAN: Ensure adequate coordination with • appropriate agencies to implement the Newport Bay Stormwater Sedimentation Control Plan. IMPLEMENTATION. Action - Provide adequate staffing to continue appropriate coordination. Implement Control Plan as approved and adopted. Responsible Department - Community Services, Planning, Public Works. Schedule - Ongoing. POLICY 3.4 - INTERGOVERNMENTAL COORDINATION: Provide City support and liaison to regional, state and federal intergovernmental open space and recreation management committees to ensure adequate City representation regarding nearby regional, state and federal parklands and beaches. IMPLEMENTATION. Action - Establish criteria for and then continually seek out candidate joint use facilities and initiate appropriate agreements. Provide adequate staffing or City Council appointee to provide appropriate level of coordination/liaison. • Responsible Department - City Manager's Office, Community Services, Planning. Schedule - As needed. Periodically update list of joint use agreements. • 3 -8 RECREATIONAND OPENSPACE ELEMENT 3. OBJECTINESAND POLICIES feasibility of providing incentives to developers for high priority/highly desired facilities (e:g., expedited permit processing, financial incentives, marketing, etc.). Responsible Department - Planning. Schedule - Conduct evaluation within 1 year of adoption of Recreation and Open Space Element and Plan. Report to City Council within 14 months after Element and Plan adoption. POLICY 12.4 - REVENUE GENERATION/USER FEES: Provide for revenue generation in the operation of recreational facilities and programs where appropriate and feasible. IMPLEMENTATION. Action - Evaluate existing City policies regarding potential revenue generating methods for City recreational facilities and programs. Consider establishing or increasing user fees and explore other revenue generating options. Make recommendations to City Council for amendments to current structure as appropriate. Implement as approved. Responsible Department - Community Services. Schedule - Ongoing. the City's Park Fee Policy and Park Dedication community. IMPLEMENTATION: ICATION ORDINANCE: Ensure that remain consistent with the needs of the Action - Review City's Park Fee Policy and Park Dedication Ordinance every five years and update as appropriate in accordance with the'Quimby Act and other applicable laws. Responsible Department - Community Services, Planning. Schedule - Conduct first review by year 2000, and every five years thereafter. NLA 3 -20 0 • • im 110 W LL !LL !LL iLL ° I ! 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Mill T5 zo C E T a , > M(D 0 a = MI 'ro := w 5 0 0 IM .0 MO a) r IM ID CL (a tm a C:E 0) :1 w a. MI L� 12 0 N 10 �m 5 ; m Al;� ca .2 a 3 >2 0� a) iz 10 !CC :0 ic 10 :L) L) 46 0 LE O� a a a 2 (L M 2 tm a) i- IWO ........... ........... ...... ... ....... .... .. ........................ ................ IV 02 l, o) i Iod ALE' IV :9 r L OX E CL E a. r r E CL I, E c in 21 o t�l 0 Ltcg : e" M 9, po :to 14, 46, • • RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVES AND POLICIES OBJECTIVE 12 - FUNDING • Identify potential financing mechanisms and explore all potential financing means for timely and balanced development and enhancement of the City's recreational operations and facilities. POLICY 12.1 - OUTSIDE FUNDING: Pursue all forms of Federal, State, County, corporate, private foundation and endowment support, as well as development requirements, to assist in acquisition, development, programming, operations, and maintenance of park and recreation resources. IMPLEMENTATION. Action - If current staffing does not provide for grants writing, consider utilizing a grants and endowments coordinator to increase the depth and effectiveness of lobbying and funding procurement efforts for parks and recreation, as well as, other applicable City programs and functions. Review City development assessment policies to ensure maximization of this potential funding source. Responsible Department - Community Services, Planning, City Manager's Office. Schedule - Ongoing. POLICY 12.2 - COMMUNITY SUPPORT: Encourage neighborhood groups, organizations, • clubs and businesses to take a greater interest and financial responsibility in the improvement and operations of the City's parks and recreational facilities. IMPLEMENTATION. Action - Expand and formalize existing City assistance program. Consider establishing a non- profit foundation or retaining a private consultant to solicit private organizations to sponsor public recreation activities, supply equipment and uniforms and donate facilities. Explore the feasibility of providing tax advantages to donors and contributors of funds and resources. Responsible Department - Community Services. Schedule - Report back to City Council within one year of adoption of Recreation and Open Space Element and Plan. POLICY 12.3 - COMMERCIAL/PRIVATE FACILITIES: Encourage commercial and private organizations to provide recreational services and facilities that may not be provided by the City. IMPLEMENTATION. Action - Evaluate existing Land Use Element Land Use Plan Map to determine whether adequate sites are ,provided for desired recreational' facilities (e.g., roller hockey rinks). • Consider amending the Land Use Plan to permit such uses if not already permitted. Explore `1 � 3 -19 RECREA TION AND OPEN SPA CE ELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 4 - MARINE RECREATION IV Provide and encourage a level of marine recreation related facilities and maintenance that enhances the enjoyment of the City's natural resources by the community and its visitors. POLICY 4.1 - EXISTING MARINE FACILITIES: Continue to utilize existing City marine recreational facilities, including piers, docks, bays, beaches and educational and support facilities such as the intercollegiate rowing facilities, marine ways and services, launching facilities, gas and pumpout stations, parking facilities, restrooms, showers, drinking fountains, and concessions. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Responsible Department - Community Services and Planning. Schedule - Ongoing. POLICY 4.2 - NEW MARINE FACILITIES: Provide additional marine recreational, educational and support facilities and opportunities (listed below) as feasible: • Public boat launching facilities • Marine sanitation facilities = • Guest slips • Restrooms • Showers • Drinking fountains • Junior Lifeguard Facilities IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Prepare Capital improvements Budget and development schedule. Responsible Department - Community Services. Schedule - Begin preparation of Capital Improvements Budget and development schedule within one year of adoption of Recreation and Open Space Element and Plan. Update Capital Improvements Budget annually. POLICY 4.3 - SLIPS. MOORINGS AND ANCHORAGES: Encourage the provision of guest slips, moorings, and anchorages in Newport Harbor. Coordinate work with the Orange County Harbor, Beaches, and Parks Department to provide such facilities where appropriate and feasible. -0 3 -9 RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES IMPLEMENTATION. Action - Provide professional staffing to continue effective coordination. Responsible Department - Community Services, Fire. and Marine. Schedule - Ongoing. POLICY 4.4 - SMALL BOAT LAUNCHING: Maximize opportunities for the launching and short-term beaching of small boats. IMPLEMENTATION: Action - Continue to permit hand boat launching at all safe street ends and beaches in lower Newport Bay. Continue to permit short-term beaching of small boats in designated areas. Responsible Department - Community Services, Fire and Marine. Schedule - Ongoing. POLICY 4.5 - MARINE SAFETY: Provide for marine safety such as lifeguards, harbor patrol, police, traffic and parking enforcement in accordance with the City's Safety Element. IMPLEMENTATION. Action - Implement City's Safety Element. Responsible Department - Fire and Marine. Schedule - Ongoing. 3 -10 I RECREATIONAND OPENSPACEELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 5 - COASTAL ACCESS Provide and maintain public access to the City's coastal resources in accordance with the City's Local Coastal Program. Ensure that provision of access is consistent with the protection of 'natural resources, public safety and private property rights. POLICY 5.1 -ACCESS PRESERVATION AND ACQUISITION: Maintain existing public access to the beach and bay and acquire additional public access points to the beach as identified in the City's Local Coastal Program. Ensure that full consideration be given to the public's right of access to the ocean, beach and bay and to the provision of coastal dependent uses adjacent to the water when evaluating the leasing out of public land. IMPLEMENTATION. Action - Implement Local Coastal Program. Responsible Department - Community Services, Planning, Fire and Marine, Public Works. Schedule - Ongoing. 0- S 3 -11 RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 6 - SCENIC VISTAS AND RESOURCES • Maintain and enhance 4he scenic character of the City. POLICY 6.1 - PUBLIC VISTAS AND SCENIC DRIVES: Provide and preserve view parks as identified in the Recreation and Open Space Plan Map. Protect and enhance the streetscapes along all scenic highways and scenic drives as identified on the Recreation and Open Space Plan Map. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Regulate development and site, landscaping, and architectural design to enhance the appearance of the streetscape along scenic highways and scenic drives. This policy is not intended to prohibit development on any site. Responsible Department - Community Services, Planning. Schedule - Ongoing. POLICY 6.2 - COASTAL VIEWS: Protect and enhance existing view opportunities, especially public views of the ocean, harbor, and upper bay, in accordance with the Local Coastal Program (LCP). IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Where coastal views from existing roadways exist, as identified in the City's Local Coastal Program, regulate development on property within the sight lines from the roadway so that such development is sited and designed to maximize protection of the coastal view. This policy is not intended to prohibit development on any site. Responsible Department - Community Services, Planning. Schedule - Ongoing. POLICY 6.3 - COASTAL BLUFFS: Preserve the scenic resources of the City's coastal bluffs in accordance with the Local Coastal Program. IMPLEMENTATION. Action - Implement City's Local Coastal Program. Responsible' Department - Planning, Community Services. Schedule - Ongoing. !� 3 w 3 -12 RECREATIONAND OPENSPACEELEMENT 3. OBJECTIVESAND POLICIES POLICY 6.4 - NATURAL LANDFORM PRESERVATION: Encourage preservation of the City's non - coastal, significant natural landforms along bluffs, cliffs and canyons through regulation • of development. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Amend Planning and Zoning Ordinance, if necessary, to require discretionary review of development of significant natural landforms through the conditional use permit or other appropriate process. Establish design guidelines and regulations for such properties to ensure appropriate site design and landform preservation. This policy is not intended to prohibit development on any site. Responsible Department - Community Services, Planning. Schedule - Within 18 months of adoption of Recreation and Open Space Element and Plan. 31 3 -13 • (A RECREATIONAND OPENSPACEELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 7- TRAILS AND BIKEWAYS Provide a bike and trail system that is appropriately linked to recreational facilities within the community. POLICY 7.1 - TRAIL LINKAGES: Ensure that existing and planned bikeways and trails in the City provide adequate linkages to City, regional, state and /or federal park and recreation facilities, open space amenities and view points. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan for planned' pedestrian and equestrian trails (see Chapter 4: Recreation, and Open Space Plan. Implement bikeway linkages as shown in the Circulation Element. Continue coordination with outside agencies regarding planned non -City facilities. Responsible Department - Planning, Public Works. Schedule - Ongoing. OBJECTIVE 8 - FACILITY SIGNING Encourage public access to the City's recreational' and open space amenities through effective • signage. POLICY 8.1 - RECREATION AND OPEN SPACE SIGNS: Maintain a comprehensive signing program for the City's recreational and open space resources, including parks, recreational centers, coastal accessways, bicycle routes, trails, public beaches, and vista points. IMPLEMENTATION. Action - Develop signage placement and design criteria for recreational and open space facilities. Inventory existing signs and maintenance needs, as well as new signage needs. Provide and maintain signage as appropriate, in accordance with guidelines. Adhere to City's Local Coastal Program for coastal amenity signage. Responsible Department - Community Services, General Services, Planning, Public Works. Schedule - Conduct needs assessment within one year of adoption of Recreation and Open Space Element and Plan. Develop signage design and locational criteria within 18 months. Provide signage for new facilities coincident with facility development. Provide maintenance and new signage for existing facilities as feasible. • 3q 3 -14 RECREATIONAND OPENSPACEELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 9 - ENVIRONMENTAL RESOURCES Maintain and enhance the City's environmental resources. POLICY 9.1 - PRESERVATION OF SENSITIVE AREAS: Preserve and enhance the City's Environmentally Sensitive Areas (ESA's), coastal bluffs and bluff tops and riparian areas, and minimize risks in geologically hazardous areas, floodplains, and 65 Community Noise Equivalent Level (CNEL) contour areas through development regulation. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Prohibit the location of structures, except as provided below, in the following environmentally sensitive areas as identified in the Recreation and Open Space Plan Map: • Environmentally Sensitive Habitat Areas • Coastal bluffs • Bluff top set back areas • Riparian areas • Geologic hazard areas • Residential development impacted by noise levels of 65 CNEL or greater • Floodplain areas. • Natural slope areas steeper than 2:1 and greater than 25 feet in height Note - These measures are not intended to prevent public agencies and private property owners from providing public infrastructure, maintaining drainage courses and facilities, sedimentation basins, and other related facilities where need can be demonstrated and minimal environmental impacts will occur. Responsible Department - Community Services, Planning. Schedule - Ongoing. enhancement of the City's archeological, development regulation. IMPLEMENTATION. ,CES: Encourage the preservation and historical and cultural resources through Action - Continue enforcement-of and adherence to the following City Council policies: Places of Historical and Architectural Significance, Archaeological Guidelines, Paleontological Guidelines and Implementation Procedures for the California Environmental Quality Act. Responsible Department - Planning. Schedule - Ongoing. 3 -15 U • u RECREATIONAND OPENSPACE ELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 10 - OPERATIONS AND MAINTENANCE Operate, maintain and enhance existing public recreational facilities at current or increased levels of service. Ensure adequate operational and maintenance provisions for new recreational facilities and annexed areas. POLICY 10.1- ONGOING MAINTENANCE: Provide for the continuation of adequate park and facilities maintenance. Ensure that non - routine maintenance needs are identified and provided for. IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Prepare a renovation and maintenance study to evaluate all City parks and facilities to determine ongoing maintenance and long term renovation and replacement needs. Evaluate all recreational maintenance equipment and tools to ensure maximum efficiency of maintenance. Develop a modernization program, including funding and financing, to rectify identified deficiencies. Responsible Department - Community Services, General Services. Schedule - Within 18 months of adoption of Recreation and Open Space Element and Plan. POLICY 10.2 - DESIGN CRITERIA: Maximize efficiency and minimize maintenance needs when designing new recreational facilities and upgrading and retrofitting existing facilities. • IMPLEMENTATION. Action - Adopt Recreation and Open Space Element and Plan. Develop detailed design guidelines to supplement Plan. Responsible Department - Community Services and General Services. Schedule - Within 18 months of adoption of the Recreation and Open Space Element and Plan. POLICY 10.3 - ADA ACCESS: Ensure that planned recreational facilities include provisions for adequate access for the physically - challenged and that existing facilities are appropriately retrofitted to include such access as required by the Americans with Disabilities Act. IMPLEMENTATION. Action - Evaluate and inventory all physical parks and recreational facilities for handicap accessibility needs as specified in State and Federal laws such as the American Disabilities Act. 'Develop a capital improvement program for the upgrading of those facilities determined to require handicap access. Implement upgrades and retrofits as financially feasible. Responsible Department - Community Services, Public Works and Building. Schedule - Within two years of adoption of the Recreation and Open Space Element and Plan. • �� 3 -16 PECBEATIONAND OPENSPACEELEMENT 3. OBJECTIVESAND POLICIES OBJECTIVE 11- ANNEXATION Ensure that annexed areas provide recreational facilities that meet the needs of the residents, both within the specific service area, and City -wide. POLICY 11.1 - PARKLAND RATIOS: Seek to provide the current City park per capita ratio of five acres of parkland per 1000 persons in annexed areas. IMPLEMENTATION. Action - Review annexation proposals prior to approval. Negotiate with land owners, the master homeowners association, sub - associations, and the County of Orange as appropriate. Responsible Department - Community Services, Planning, City Manager's Office. Schedule - Prior to annexation, as needed. POLICY 11.2 - FISCAL EFFICIENCY: Ensure that acquisition of parklands and facilities through annexations are fiscally sound and benefit the community. IMPLEMENTATION. Action - Ensure the sustainability of all proposed parkland acquisitions by means of design • criteria relating to maintenance, water needs, durability of improvements, etc. Include ongoing maintenance and long term renovation needs in analysis. Responsible Department - Community Services, Planning, City Manager's Office. Schedule - Prior to annexation, as needed. POLICY 11.3 - TRAIL LINKAGES: Ensure annexed areas provide adequate linkages to City, facilities, open space amenities and view points. IMPLEMENTATION. that existing and planned bikeways and trails in regional, state and/or federal park and recreation Action - Adopt Recreation and Open Space Element and Plan for planned pedestrian and equestrian trails. Implement bikeway linkages as shown in the Circulation Element. Prior to annexation, review proposed annexation areas for consistency with Recreation and Open Space and Circulation Elements. Responsible Department - Community Services, Planning. Schedule - Prior to annexation, as needed. POLICY 11.4 - ADA ACCESS: Ensure that ,planned recreational facilities in annexed areas include provisions for adequate access for the physically-challenged and that existing facilities are appropriately retrofitted to include such access as required by the Americans with Disabilities Act 14 1 3 -17 RECREATIONAND OPENSPACEELEMENT 3. OBJECTIVES AND POLICIES IMPLEMENTATION. u Action - Review existing park sites and plans within areas of proposed annexation, prior to annexation. Incorporate needed access facilities as appropriate. Responsible Department - Community Services, Public Works. Schedule - Prior to annexation, as needed. POLICY 11.5 - SHARED FACILITIES: Encourage the use of shared facilities, both public and private, such as school sites, County facilities, homeowner association facilities, etc., within annexed areas to maximize the availability of recreational resources to the community. IMPLEMENTATION. Action - Coordinate with the Newport Mesa Unified School District, County agencies, etc. and implement shared use agreements for annexed area recreational facilities and open space amenities if appropriate. Responsible Department - Community Services. Schedule - Prior to annexation, as needed. 0 �1/ 3 -18 Agenda Item No. 7 • October 7, 1997 To: Parks, Beaches, and Recreation Commission From: General Services Director Subject: Harbor View Hills South Homeowners Association Reforestation Request Recommendation To approve a request from the Harbor View Hills South Homeowner's Association initiating the first phase of City street tree reforestation that will be funded by the requesting property owners and the Association. Backaound The City Council approved Policy G-1, Retention or Removal of City Trees on . July 14, 1997. (Attachment A) The new policy provides for the processing of reforestation requests. Discussion Staff received the attached correspondence dated August 26, 1997 from Yvonne Houssels, President of the Harbor View Hills South Homeowners Association requesting City parkway street tree reforestation. Harbor View Hills South is the first homeowners association to submit a reforestation request. (Attachment B) The Association has furnished petitions from the requesting property owners. Additionally, the Association has requested tree removals, as noted, adjacent to greenbelts. The attached report summarizes the locations where trees are proposed for removal. Replanting will be with 15 gallon.trees, A total of 21 trees will be removed and 16 replacement trees planted. Five trees cannot be planted due to the location of utilities. (Attachment C) t't EA Ms. Houssels has received a copy of this report and a notice of the October • Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/pw Attachments: Attachment A, City Council Policy G -1 Attachment B', Letter from Harbor View Hills South Homeowners Association dated August 26, 1997 Attachment C, Report, Proposed Reforestation Requests -Phase I 5V 2. The City tree has had a repeated history of interfering with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. 3. The City tree is dead, diseased, or dying. 4. The tree(s) must comply with the criteria for reforestation as contained in the Reforestation of City Trees section of this policy. 5. The tree(s) have been requested to be removed in conjunction with a City Council- approved neighborhood or community association beautification program. REMOVAL OF CITY TREES The initiation to remove any City tree may be made by the General Services Department, Public Works Department, a legally established community association, or a private property owner by making application with the General Services Director. • After receipt of the application a tree inspection report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined above for consideration for removal. Simultaneously, a notice shall be provided to the affected property owner and the owners immediately adjacent to the applicant's property, and the appropriate community association if applicalle. The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree. If a tree(s) is to be removed, the tree(s) will be marked at least 30 days prior to the removal, in order to notify the public at large. .Once a recommendation is made by the Urban Forester and the Park and Tree Superintendent to the General Services Director and the General Services Director or designee concurs, then the applicant, the adjoining owners, and the community association if applicable shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. The General Services Director, or his designee, shall report at a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those categorized in paragraph 3 in the preceding section on All Other City Trees. An applicant, an adjoining property owner, or any interested party may appeal the decision of the General Services Director to the Commission, and if the appeal cannot be resolved at the Commission level, then the final resolution will be determined at the City Council level. The Commission and Council, in considering any appeal; shall determine whether the removal meets the criteria outlined in this policy, • 2 i+ or G -1 RETENTION OR REMOVAL OF CITY TREES • The purpose of this ,policy is to establish definitive standards for the retention, removal, maintenance, reforestation, and supplemental trimming of City trees. City street tree's are an important part of the character and charm of certain communities and regular care, trimming, ,maintenance and programmed replacement are necessary to preserve this charm while protecting publicandprivate property: SPECIAL CITY TREES It is the City's policy to retain City trees categorized as landmark, dedicated, or neighborhood trees which contribute to and give character to an entire neighborhood. Landmark, 'dedicated, and neighborhood trees are identified .on Attachment 1, and shall hereinafter be referred to as Special'Trees. Trees within these categories shall be established, mapped, recorded and maintained by the Parks, Beaches & Recreation Commission (. "Commission "). 'Special Trees shall be retained; finless, there are exceptional problems which require their removal. Prior to consideration for removal of Special Trees, the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful in retaining a tree(s) • then a .full report shall be made to the Commission before any further action considering removal 'is .taken. Prior to any removal of Special 'Trees,' the City , .must comply with the noticing provisions of the Removal of City Trees section set forth in this policy. During normal sidewalk, curb, and street repair activity requiring root pruning, all steps will' be taken to: retain.Special Trees. If tree roots are to be pruned in association with hardscape improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a tree's root are to be pruned, one side should be pruned a year in advance of the other side. ALL 'OTHER CITY TREES It is the City's policy to retain all other City trees unless, removal is necessary for one of the following reasons: 1. The '.City , tree, has had a history of damaging ,public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, or foundations based on City records or other competent and reliable authority despite specific treatment by the City to alleviate repeated damage. LI • G -1 as well as any unique factors which may be pertinent to the removal or retention of tree(s). REFORESTATION OF CITY TREES It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature create significant problems in curb, gutter, sidewalk or underground utilities. In certain neighborhoods, mature City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed. Today, arborists have developed lists of tree species which are' able to grow in restricted parkway areas without causing significant future problems to curb, gutter, sidewalk, utilities or views. The concept of systematically replacing mature trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which are reaching their full life and are declining in health, is referred to as reforestation. As a City which understands the importance of trees and the beauty it brings to a • community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City should expeditiously replace them with the appropriate • designated City tree. Reforestation may also be initiated by residents utilizing the process outlined below. The City shall require the proper care and watering of replacement trees to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with replacement trees in violation of Section 13.08.040 of the Municipal Code. • Individuals or parties desiring to reforest City trees in their respective area, may submit a request to. the General Services Director for consideration by the Commission that meets the following requirements: a. The proposed "area must have clearly defined contiguous boundaries that include the trees proposed for removal and replacement, street addresses, block numbers, or other geographical information. . �v b. Residential communities, neighborhoods or business organizations must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is 4 G -1 • defined for the purposes of this policy as ten or more homes in any given area of the City. C. Areas represented by a legally established community association empowered with CC & R's must submit .a resolution of the Board of Directors formally requesting reforestation with a statement that all members of the community association have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. d. A written agreement by the petitioning sponsor to pay 100% of the costs of the removal and replacement of the public trees in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs. e. The replacement tree must be the designated street tree as prescribed by City Council Policy G -6, or the organization must request and have approval from the Commission of the designation of a different • tree species. In the event that the Parks, 'Beaches and Recreation Commission- does not approve the reforestation request, the applicant has the option to appeal the proposal to the City Council. TREE TRIMMING STANDARDS /SUPPLEMENTAL TRIMMING 'The City Council has adopted' tree trimming cycles for trees of different ages and species. The current tree trimming cycles and trimming standards represent the maximum feasible frequency and extent of trimming given current fiscal conditions. Except as provided in this Section, trimming shall be in accordance with the,standards of the International Society of Arboriculture '(ISA). The City will consider, and as a general rule approve, requests to trim certain trees more frequently onto trim trees consistent with practices:applied prior to the adoption of ISA standards (to enhance public and private views, preserve required sight /distance standards, or other public purposes) which are submitted by affected residents or-the board of a legally established community association and the request is accompanied by a comM' Itment to fully reimburse the City for any costs of trimming. ' 4 • r• 0 • • 5� G -1 The General Services Director shall establish procedures to implement the supplemental trimming provisions of this Policy. Note: (Attachment 1- Preservation of Special Trees) (Attachment 2- Tree Inspection Report) Adopted - May 9,1966 Amended - August 14,1967 Amended - November 9,1976 Amended - November 12,1985 Amended -November 28,1988 Formerly I -9 Amended - March 14,1994 Amended - April 11, 1994 Amended - February 26,1996 Amended - July 14,1997 5 G -1 • PRESERVATION OF SPECIAL TREES LANDMARK TREES Balboa Library Eucalyptus globulus Balboa Library Phoenix canariensis West Jetty (near Historical Marker) Phoenix canariensis Dover Drive at Westcliff Liquidambar styraciflua 400 block Poinsettia Eucalyptus corynocalyx Ocean Blvd. Corona del Mar Phoneix canariensis Westcliff & Dover (Groves) Eucalyptus globulus Main Street (between East Bay Ficus nitida Ave. and Balboa Blvd.) DEDICATED TREES No. Mariners Park (Marcie Schrouder) Pinus radiata Mariners Park (Frank Tallman) Pinus radiata No. City Hall grounds (Billy Covert) Ficus benjamina City Hall grounds (Walter Knott) Pinus halepensis City Hall grounds (Calif. Bicentennial) Pinus halepensis Las Arenas Park (Ed Healy) Melaleuca linarifolia Mariners Park (Isy Pease) Pinus halepensis • City Hall grounds (U.S. Bicentennial Freedom Tree) Harpephyllum caffrum Buffalo Hills Park (Bahia Community Earth Day Celebration) Erythrina caffra, Peninsula Park (Gray Lunde Memorial Tree) Chamaerops humilis NEIGHBORHOOD TREES Parkway in Shorecliffs Ery, thrina caffra Marguerite Avenue Phoenix canariensis Goldenrod Avenue Washington robusta Dover Drive (Mariners to Irvine) Eucalyptus globulus 15th Street (Newport Heights) Eucalyptus cladocalyx Irvine Avenue Median Eucalyptus globulus Holiday between Irvine & Tustin Eucalyptus globulus Along Avon Avenue Eucalyptus globulus Via Lido Bridge Eucalyptus globulus Marine Avenue (Balboa Island) Eucalyptus rudis Seaview Avenue (Corona del Mar) Pinus radiata Poppy Avenue (Corona del Mar) Eucalyptus rudis Heliotrope Avenue (Corona del Mar) Pinus radiata • Attachment 1 qA • Candlestick Lane, etc. (Baycrest) Eucalyptus citriodora Commodore Eucalyptus citriodora Starlight Eucalyptus citriodora Glenwood Eucalyptus citriodora Candlestick Eucalyptus citriodora Sandalwood Eucalyptus citriodora Adopted - May 9,1966 Amended -November 9,1976 Amended - November 28,1988 Amended- October/1993 Amended - July 14„ 1997 Gl • Attachment 1 4 • E 1 CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name Address _ Phone Number Request Botanical Name Common Name Designated Street Tree Estimated Tree Value Damage Parkway: Concrete Brick Turf Comments Inspected by Recommendation Reviewed by Date Date Other G -i Attachment 2 Move to recommend to the City Council that Veteran's Memorial Park and Las Arenas Park, including the Girl Scout House and the Community Building, be removed from the Request for Proposals for development of the City -owned property between 15th and 19th Streets and that no further consideration be given to replacing those public facilities with non- recreation /non- community uses. • 1 J Tof Newport Beach COMMUNITY SERVICES September 29, 1997 P 0 BOX 1768. 3300 NEWPORT BLVD NEWPORT BEACH. CA 9:658.8913 Dear Resident and/or User of Bayside Park, PHONE 714.644.3151 FAX 714.644.3155 The City of Newport Beach has allotted funds to renovate the playground equipment and surrounding area in Bayside Park located on Bayside Drive between Iris Avenue and Jasmine Avenue. In an effort to discuss the details of this upcoming project with those residents who live by and/or utilize this park site, staff has scheduled an on site meeting • on Friday, October 10 at 9:00 am. Staff representing the Departments of Public Works, General Services and Community Services, along with project design architect Bob Pedersen, will be in attendance to answer questions or respond to comments. • Please call me at 644 -3151, before or after the meeting, if you would like to discuss this project. Sincerely, Steve Hunt, Senior Recreation Manager cc Marcy Lomeli, Parks Superintendent Marla Matlove, Senior Civil Engineer V Presented to Parks, Beaches & Recreation Commission • City of Newport Beach, California Date: October 7, 1997 From: Terrance Phillips, Commissioner Subject: Rhine Wharf Park, boat parking. The Rhine Wharf area of Newport Beach is unique and offers the citizens of our fine City, a RARE commodity. There are 4, 61 8, 10,000 boats in our harbor (exact number I'm not sure). For public dock dining, I can think of only the following facilities; Villa Nova = 4 electric boats Woody's Wharf = 4 small, 2 medium, or one large boat Back Bay Cafe = small electric type only (3 -4) Newport Landing = if space available (2 -3 small) All others are private clubs! There maybe others that I have failed to recognize. The fame and fortune of Newport Beach is because we have one of the most beautiful harbors in the world. Our . city is known for our beaches and marine recreation activi- ties. Therefore, if every restaurant boat parking space was filled, a total of approximately 40 people would be able to enjoy a water access dinning experience! The Rhine Wharf bulk head is sitting there, unused, and could accommodate fifteen boats at any one time. There are several restaurants and shops within walking distance; The Cannery, Snug Harbor, Blue Water Grill, Cafe Ole', The Raft, California Beach, Camelot and others. There are a variety of shops and antique stores, coffee houses and more. This area could be revitalized and energized like a Girra- delli Square in San Francisco, The Gas Light District in San Diego and other great areas for people to enjoy. PROPOSAL: I propose a committee be formed to initiate a study in association with other city divisions and aquatic entities (that may have authority over this area), to report on the feasibility of placing a four foot wide docking facility, parallel to the street. Other potential issues to consider could be the placement of "docking meters" on the dock to generate revenue. Preliminary findings indicate that boaters are crying to have such a parking place and would be • happy to pay for it! In other discussions with city offi- cials, 100% of persons questioned, favored this much needed accommodation. Thank you for your consideration, Terry Phillips, Commissioner • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION 17300 Redhill Avenue, Suite 210 PO Box 19530 r Irvine, CA 92713 (714)752 -2225 August 26, 1997 b&. David.Niederhaus General Services Director 3300 Newport Boulevard Newport Beach, CA 92659 -1768 Re: IMPLEMENTATION OF G -I POLICY REGARDING SANDCASTLE Dear David: The Board of Directors has resolved to formally requestthat the City Lemon Eucalyptus parkway trees on Sandcastle, located on Association easements or where the owner is willing to cover 100% of the costs, be approved for reforestation. • We have met all the criteria required for legally established community associations under c,d,and a of the Reforestation of City Trees in the G -I Policy. (Copy G -1, page 4, enclosed ) • All members of the community association have been officially notified by newsletters and given an appropriate opportunity to respond at our homeowners.meetings before the Board voted on the request. The overwhelming majority of homeowners on Sandcastle, over 98 %, have signed . petitions requesting this removal. 'Please let us know if you need additional copies of the signed approvals which you already received in December of 1995. We agree to pay 100% of the costs of removal and replacement in advance of any removal activity. We met with Marcelino Lomeli and John Conway today and they were very'helpfnl as always. We agreed upon the following procedures to implement this reforestation. We will send letters to the individual homeowners on Sandcastle who have approved removal and replacement and the Association will request payment sufficient to cover 100% of the costs before including their address on the reforestation list. � S� • HARBOR VIEW HILLS SOUTH Sandcastle Reforestation Page 2 The Association will cover the costs for removal and replacement, where appropriate, for those parkway trees located on the Association's landscape easements. We will then provide one check from the Association made payable to the City of Newport Beach in advance of any removal activity. The replacement tree will be the "Little Gem Magnolia," the designated street tree as prescribed by City Council Policy G -6. As you are aware, the homeowners on Sandcastle have requested this reforestation since 1993. They have been - concerned about the liability and damage caused by these tall Eucalyptus in the narrow parkways. We would appreciate having this request on the October 7, 1997, Park, Beaches, and Recreation Commission agenda so that we may proceed with the reforestation as soon as possible. If you need any further infoimation, feel free to call our property manager, Lee • Leibenson, at 752 -2225. She will have the appropriate Board and/or committee member contact you immediately. Sincerely, ON BEHALF OF THE BOAIW Yvonne Housseis President Eno. 1 cc: Kevin Murphy, City Manager Mareelino G. Lomeli, Park and Tree Maintenance Superintendent John Conway, Urban Forester Board of Directors Lee Leibenson, Property Manager 0, • • • Harbor View Hills South Homeowners Association Proposed Reforestation Requests Petition received as of 8/97 Address 907 Sandcastle Drive 915 Sandcastle Drive 995 Sandcastle Drive 1001 Sandcastle Drive 1009 Sandcastle Drive 1300 Sandcastle Drive 1406 Sandcastle Drive 1520 Sandcastle Drive 1219 Seacrest 1201 Outrigger 1312 Outrigger Association Trees 1200 Sandcastle Drive 1206 Sandcastle Drive 1212 Sandcastle Drive 1300 Sandcastle Drive 1200 Seacrest 1201 Outrigger Total Removal Replant 1 0 1 1 1 1 1 1 1 0 1 1 2 2 1 1 2 0 2 2 1 1 1 1 2 2 1 1 1 Tree borders residence 0 1 1 1 Tree borders residence 1 21 76 K I C .I L V Item 8 Agenda Item I I CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER DATE: August 1, 1997 TO: City Council Finance Committee FROM: Peggy Ducey, Assistant to the City Manager0l SUBJECT: Marinapark Revenue Study BACKGROUND The City currently owns 10.71 acres between 15th and 19th Streets, north of Balboa Boulevard. Originally acquired from the Pacific Electric Land Company in 1919, the property currently hosts the Marinapark Mobile Home Park, the American Legion, the Girl Scout House, and the Balboa Community Center, which houses the Power Squadron. There is also a tot lot, four tennis courts, and a metered parking lot. All leases will expire on March 31, 2000. The City does not own the southeasterly corner of the property, which is occupied by an Edison sub - station and a commercial building. Specific background on each lease is as follows: MARINAPARK MOBILE HOME PARK: Upon acquisition in 1919, the City operated the property as a visitor campground. In 1945, the City Council approved conversion to a travel trailer park, and ten years later, the conversion to a mobile home park. A City charter amendment was also approved in 1957 mandating that the beach in front of Marinapark would always remain open to public use. In 1972, the Parks, Beaches, and Recreation Commission recommended that the property be converted to public use,, thereby eliminating the mobile home park. The reasons cited in the report include the need for consistency with the Tidelands Trust Agreement the City has with the State. Beginning in 1973, the City Council granted two lease extensions that included greater public access provisions to address the need for increased public use. In 1985, the current lease was signed, which contains the following language that acknowledges the City's intent to convert the mobile home park to another use at the end of the lease: SECTION D. The City Council presently intends to convert Marinapark to a public recreation area upon expiration of the lease; SECTION E. The City Council finds that it is in the best interests of the City of Newport Beach to enter Into this Lease because Leasees have agreed that City has the right to convert Marinapark into a public recreation area upon the expiration of this Lease, or • shortly thereafter, other forms of conversion; without payment of relocation benefits or assistance to persons displaced due to Marinapark currently contains sixty mobile home spaces, with two occupied by the on -site managers. Twenty -five spaces front the Bay, and thirty three spaces are located in the interior of the park with some Bay view. As of last year, there were fifteen full -time residents living at Marinapark; the remaining leasees use their mobile homes as secondary or vacation homes. Current spaces rent from $730 - 1,03'4 per month, depending on the site location, Based on a recent mobile home park lease survey, this is well below current market value. The Park ,produces approximately $525,000 annually (1996 -97 budget). The City contracts with Bendetti Management Company to oversee the daily operation of the park. In 1992, the City opened lease negotiations with Marinapark residents. After conducting a market rate comparison of similar mobile home parks, the City proposed an increase to $1,200 - 1,700 per month. Marinapark countered with an offer that did not meet the guidelines established by the City Council. Last year, the City Council directed staff to terminate negotiations with Marinapark and pursue a comprehensive revenue analysis on the entire property. AMERICAN LEGION: The American Legion, immediately west of the mobile • home park, operates a meeting hall, a marina, a parking lot and a dry boat dock facility. The City signed a twenty -five year lease with the American Legion in 1951, and extended it in 1975 to the current termination date of March, 2000. The American Legion constructed both. the Legion Hall and the marina in 1958. The City did not begin to share in the marina /boat storage revenue until 1968, when the construction loans were fully retired. Initially, the City only received 10% of the gross revenues, but in 1975, the City's share of the gross revenues was increased to 40 %. The City now receives $300 per month for the lease on the hall, 40% of the marina gross revenues, 50% of the dry boat storage revenue and 100% of parking revenues, which equates to approximately $100,000 annually. The lease provides all capital improvements to revert to the City upon the end of the lease. States Lands Commission has indicated that the Legion operation is an acceptable use for tidelands area. GIRL SCOUT HOUSE: The City approved the first lease with the Girl Scout Council of Orange County in 1947. The agreement required the Girl Scout Council construct a building on the City's site that would be used for Council - related activities, at a lease rate of $1 per year. The lease was renewed every ten years after the original lease was executed, until 1987 when the lease was extended to the year 2000 to coincide with the other leases on the property. The lease rate has remained 51 per +� year since 1947. The lease stipulates that all capital improvements on the property V\ I t 1 3 4 • revert'to the City at the termination of the lease, and either party can terminate the lease with twelve months prior written notice. The 3,500 square foot building contains 'a large meeting room, a fully equipped kitchen, bathroom /shower facilities, storage space, a small office space, and parking. The facility is currently used for troop and adult volunteer meetings, summer day camps, and overnight camping on weekends. BALBOA COMMUNITY CENTER: This building formerly housed the Nautical Museum. Currently, the City provides recreation classes at the Center, as well as a small office for the Balboa Power Squadron, a small community based group. TOT LOT /TENNIS COURTS /PARKING LOT: In the late 1950s, the City constructed Las Arenas Park and two of the public tennis courts. Over the years, an additional two tennis courts and a "tot lot" were constructed. There is a metered parking lot at the southwest corner of the property. The lot has 49Airp spaces and generates $22,000 annually. DISCUSSION The City's Income Property Policy requires that prior to beginning lease negotiations, an analysis of the highest economic use for the property be conducted. Based on this policy, the City retained Keyser Marston Associates to perform an economic analysis of the entire City-owned area. The City also retained Fuller and Associates to perform an appraisal on the property. To complete the appraisal, the question of whether the property was tidelands needed to be resolved, since a tidelands designation would restrict sale of the property, per current State law. The City retained Boundaries Unlimited to review the tidelands boundary issue. Using accepted boundary determination practices and based on an analysis of historical surveys, maps, photographs, deeds and other records, the final report recommends the 1889 U.S. General Land Office meander line by S.H. Finley as the tideland boundary for the subject property. This line travels east to west across the length of the property, dividing it into approximately two- thirds tidelands and one - third uplands. State Lands Commission staff has reviewed the report, but has not taken formal action to establish the tidelands boundary. Once the tidelands report was complete, both the appraisal and the economic analysis were based on the proposed boundary line. The most significant tidelands - related issue is the existing residential use by Marinapark. Tidelands regulations require visitor serving uses on tideland's property. • State Lands Commission has interpreted permanent residential uses as inconsistent with tidelands regulations. Barring special State legislation, Marinapark cannot remain on the property. State Lands. Commission staff will be available to answer questions about tidelands regulations at the Finance Committee meeting. �V • Attached is the Keyser Marston report, which includes an Executive Summary of the findings. Briefly, the report evaluates six residential and commercial 'land uses for the site and estimates the land rent and other associated tax revenues that the City, would realize from each use. The six uses, are restaurant,, hotel, commercial/ retail, rental housing, ownership housing, and parking. A visiting marina use was also discussed, however, a detailed economic analysis on this use was not presented. The revenues for each land use are then presented as the estimated revenues per square foot of use. For example, a hotel use is estimated to produce $63 per square foot of developed area. Overall, hotel and ownership housing (on the uplands portion of the site) represent the highest revenue potential, followed closely by restaurant uses. Once the land use revenues were quantified, the report presents three different development scenarios: Baseline Scenario - Assumes current uses, with mobile home park and marina rents increased to market. Annual estimated net revenues are $821,000 with a net present value of $8.8 million. Scenario A - Assumes partial reconstruction where the mobile home park is eliminated and replaced by hotel and restaurant uses. All other existing uses remain and the marina is increased 'to market rate rent. Annual 00 estimated 'net revenues are $1,044,000 with a net present value of $11.6 million. Scenario B - Assumes all existing uses except the American Legion are eliminated. Uplands property on Balboa Boulevard is ownership housing, and the tidelands portion is developed with hotel and restaurant uses. The marina is increased to market rate rent. Annual estimated net revenues, are $1,378,000 with a net present value of $15.9 million. The Keyser Marston report is based on their analysis of the current performance on the Peninsula of the six land uses. Based on current and anticipated market conditions, it is expected that the Marinapark location would attract significant interest for the identified land uses, and those uses would produce the revenues as calculated. To verify that the demand does in fact exist on the site, the City could develop a "Request for Proposals" (RFP) to solicit specific proposals for the site. The RFP would delineate specific development criteria, including acceptable land uses, density, parking requirements, height limitations and design/ aesthetic considerations so that proposed projects would satisfy the City's economic objectives and value to the neighboring community as well. As part of this RFP process, the existing leasees could also be given an opportunity to present their own proposal to remain on the site. This would permit the City to evaluate any new development proposal against the current leasees' best economic offer, provided that the non- conforming tidelands uses obtain State legislation to permit them to stay. 0 d� ELI RECOMMENDATION That the Finance Committee recommend to the City Council to: 1. Receive and file the 'b/tarinapark Revenue Study; 2. Authorize staff to begin negotiations with the American Legion to renew their lease; " 3. Authorize staff to prepare a Request for Proposals for development of the City- owned property between 15th and 19th Streets, excluding the American Legion property; 4. Direct that the existing leasees be given the opportunity to respond to the RFP and propose to remain on the site.