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HomeMy WebLinkAbout4/7/1998 - Agenda PacketCOMMISSION Meetings A pril �, i998 II. III. IV. • V. CITY 0 NEWPORT EACH Parks, Beachds & Recreation Commission Tuesday, April 7;1998 — 7:00pm City Council, Chambers AGENDA ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • March 3, 1998 PUBLIC COMMENTS Members of the public are invited to comment on non- agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -7) are considered by the Commission to routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of,the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. 1. Correspondence To: Mayor and City Council, February 26, 1998 Mayor and City Council, March 6 1998 2. Park and Tree Division Report of Park and Tree Division during March and upcoming projects in April. 3. Recreation Services Report activities during.March. 4. Senior Services Report activities during.March. 5. Tree Donation Tree donation to Grant Howald Park. 6. Tree Donation Tree donation to Mariners Park. 7. Bench Donation Bench donation to Inspiration Point. DISCUSSION ITEMS 8. Tree Removal Appeal Discussion of staff report to deny tree removal request of 2233 Aral ia. 9. Tree Removal. Discussion of staff report to approve tree removal request of 2328 Aralia. 10. Special Tree Removal Request Discussion of staff report to approve tree removal request of 1733 Candlestick Lane. 11. Change of Designated Street Tree Discussion of staff report to approve change of designated street tree on Windward Lane. 12. Subcommittee Reports • • Parks & Open Space • Budget • Annexation VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. VII. ADJOURNMENT (Item IV -1) (Item IV -2) (Item IV -3) (Item IV -4) (Item IV -5) (Item IV -6) (Item IV -7) (Item V -8) (Item V -9) (Item V -10) (Item V -11) CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 — 7pm CONVENED'AT 7pm ROLL CALL Commissioners Present: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau,.Skoro Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Marcelino Lomeli, Park & Tree Maintenance Superintendent Steve Hunt, Senior Recreation Manager Teri Craig, Executive Secretary II. APPROVAL OF MINUTES Motion by Vice Chair Beek to approve the minutes of February 3, 1998. Motion carried by the following vote: Ayes: Noes: Absent: Abstain: Ill. PUBLIC C None Beek, Dunn, Glasgow, Pfaff,Phillips, Schonlau, Skoro None None None COMMENTS IV. CONSENT CALENDAR 3. Recreation and Senior Services Items removed from Consent Calendar 1. Correspondence —. The following letters were acknowledged: To: Mayor and City Council, February 9, 1998 From: Richard Harris, Exchange Club, January 28, 1998 Claudia Owen, Spon, January 30, 1998 Michael Manahan, February 27, 1998 Sheldon S. Goodman, March 2, 1998 Councilman Tom Thomson, received March 2, 1998 Kenneth A. McCarren, Irvine Apartment Communities, March 3, 1998 Royal Radtke, Corona del Mar Chamber of Commerce, March 3, 1998 Commissioner Skoro suggested that a reply to the Exchange Club was needed. Chair Schonlau opened'the Public Hearing . Mr. Richard Harris, Exchange Club stated that he was just informing the Commission of the upcoming event, and that the Club would be proceeding through normal channels to process his permit. Chair Schonlau closed the Public Hearing 0 Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 Page 2 2. Park and Tree Division — Jan Vandersloot 2221 16`h Street, Newport Beach, wanted to make sure that City staff was abiding by the same Tree Removal policy. Director Niederhaus stated that the three trees in question at City Hall had been a factor in the flood.. The City is taking a wait and see look. Director Niederhaus added six additional trees that are located on 4m Avenue, Corona del Mar for emergency removal. Director Niederhaus also noted that the trees at 3230 Aralia and 3238 Aralia would not be removed at this time, but would appear on next months report. 4. Approval of Tree Donation for Castawgys Park — The Parks, Beaches and Recreation Commission congratulated Jan Vandersloot on receiving the Frank and Frances Robinson Award. Motion by Commissioner Skoro to accept items 1 through 4 on the Consent Calendar. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain: None V. DISCUSSION ITEMS . 5. Review of Peninsula Park Renovation Plans — Director Niederhaus introduced Glen Goldstein of Hirsch and Associates who presented the proposed renovations to the Commission. Commissioner Skoro questioned Mr. Lomeli on whether resident and homeowner associations had been notified. Mr Lomeli stated that all had been notified. Chair Schonlau opened the Public Hearing. Hearing no comments. the Public Hearing was closed. Motion by Commissioner Beek to accept recommendations on the proposed renovations but insuring that staff will not bend on the quality of product that will be used in the construction of the park and should there be any questions that it will be brought back to the Commission. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain:' None 6. Tree Removal Appeal — Director Niederhaus stated that 50 trees along 4" Avenue in Corona del Mar had been tested including the two trees of concern to Mr. Trush which were found to be sound. Staff finds no reason for the two trees to be removed, as they do not represent any liability to the City. Chair Schonlau opened the Public Hearing • James M. Trush, 621 Narcissus, thanked the Commission for continuing this item from last month. Mr. Trush requested a copy from staff of the contractors report on the 50 trees that had been tested. Mr. Trush stated that during the December and January winter storms, the Blue Gum trees fell at a rapid rate. He presented a Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 Page 3 diagram to the Commission showing where the trees had fallen. He questioned staff on whether the two trees that fell in December had root failure, and if not, what would stop the two trees on his property from falling. Chair Schonlau closed the Public Hearing Director Niederhaus stated that the report was still in draft form, but they would be forwarded to Mr. Trush when completed. The trees that fell in December did have root decay and fungi in the trunk. He also reported that a Capital Improvement Project for $20,000 had been submitted to remove within the next two years 40 of the remaining Blue Gum trees because of their 70 -year maximum life span. This project would include the trees Mr. Trush is concerned with. Director Niederhaus stated that the City did not have the funding to replace these trees at this time. Commissioner Glasgow stated that according to Mr. Trush's letter, he had already committed to pay for the removal of the trees. Director Niederhaus stated that staff has no objection for a motion to grant the removal of the trees and the purchase of replacement trees at the homeowners expense, when the new street tree is designated. Costs would be approximately $400 for removal of each tree and $200 for each replacement. Chair Schonlau reopened the Public Hearing • Jan Vandersloot noted his concern of a de facto reforestation and requested that the Commission not base their decision on future tree removals, but only on property damage. Chair Schonlau closed the Public Hearing, Motion by Commissioner Pfaff that because of property damage, permit homeowner Trush to remove the two trees and replace them at his expense; that the City will cover anything above $600 per tree. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain: None 7. Review of Proposed Modifications for Lincoln Athletic Center — Senior Recreation Manager Hunt stated that this item had been brought back to the Commission for further public comments. Mr. Della Grotta, President of the Newport Beach Little League, clarified that there are no new field lights being installed; that they are not building a new concession stand and that no food is stored in the trailer. The Little League will move through the approval and' permit process as required and are not asking for or expecting special treatment. • Chair Schonlau reminded the public that the agenda item to be discussed is the Review of the Proposed Modifications for Lincoln Athletic Center and that discussions by law must focus only on that particular agenda item. 0 Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 Page 4 Chair Schonlau opened the Public Hearing Charles R. Gross, 2001 Yacht Mischief, President of Board of Directors of the Seaview Lutheran Plaza and authorized to speak for the Lutheran Church of the Master, expressed surprise that as the two major property owners directly across the street from the Center, they had not been contacted of this. They are in support of -the plan as presented, but noted that parking is a problem and unless there are some changes to that, they would oppose these modifications. The following spoke against the modifications to the Lincoln Athletic Center Carol Fallon, 2762 San Joaquin Hills, Newport Beach Anne McGrath, 3 Crest Circle, Corona de Mar Robert Kopicki, 10-Crest Circle, Corona del, Mar Terry Martin, 24 Crest Circle, Corona del Mar Karen Kopicki, 10 Crest Circle, Corona del Mar Tim Pinkerton, no address given Michael Wade, 33 Belcourt Drive, supported this endeavor and anything to improve the quality of life for children. Chair Schonlau closed'the Public Hearing Commissioner Beek questioned whether there was an increase of players this year versus last year. Mr. Della Grotta stated that there had not been an increase of players. Commissioner Beek questioned Mr. Della Grotta on the number of fields used last year versus this year. He noted that there had not been an increase of fields. Commissioner Beek reminded the Commission that at the last meeting she had disclosed that she was a past president of the Little League and would be abstaining from any vote on this issue. At the request of Charles R. Gross, Chair Schonlau reopened the Public Hearing Mr. Gross, 2001 Yacht Mischief, stated that these enhancements will bring more spectators and cannot believe that nothing will be done on the parking issue. Chair Schonlau closed the Public Hearing Commissioner Glasgow asked if there could be an additional three carrot wood trees added that might help the noise factor. Mr. Della Grotta assured the Commission that it would not be a problem to add the trees. Commissioner Phillips noted that a Dedication Wall is necessary for fundraising purposes. Motion by Commissioner Glasgow to approve the modifications to the Lincoln Athletic Center as presented with three additional trees to help mitigate the noise. Commissioner Skoro asked Mr. Lomeli to discuss the placement of the trees with the • homeowners. 0 Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 Page 5 Motion carried by the following vote: Ayes: Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain: Beek 8. Discussion of the Boys and Girls Club Facility — Director Kienitz reiterated the fact that the Commission had stated the need for additional gym space in the City; that the facility appears to staff to be under utilized; that staff, as requested by the City Council, had reviewed potential options for the site to benefit all the residents of the City in the years to come. Commissioner Beek stated that she will abstain from any vote on this issue tonight or in the future because of her affiliation as 151 Vice President of the Boys and Girls Club. Commissioner Skoro asked staff to quantify needs for future use. Director Kienitz stated that staff had not been requested to research this and did not have a report at this time. Chair Schonlau opened the Public Hearing • Councilman John Noyes reminded the public that the reason this issue had been brought to the Commission was because the lease had expired; the City Council has not made any decision, but that this issue is being discussed at Legislative, Finance and Harbor, Beaches and Parks Committees of the City Council and at the Parks, Beaches and Recreation Commission meetings for the public to respond. The one problem is the maintenance of the building; possibly a joint use should be reviewed. He stated that this issue is not about money but about use. The following spoke against any changes to the Boys and Girls Club Lease: Richard Power, 2555 Vista Del Oro, Newport Beach Kate Keeschen, 11 Bellevue, Newport Coast Trevor Freeman, 2440 Vista Hogar, Newport Beach Dorothy Hanldy, 2440 Vista Hogar, Newport Beach Bill Welch, 1835, Port Margate, Newport Beach, Board of Directors, Boys and Girls Club W. Richard Smith, 1620 Bella Vista Dr., Encinitas, Volunteer, Boys and Girls Club Hall Seely, 2833 Carob St., Newport Beach John Holleran, 1921 Altura Drive, Newport Beach Paul Orris, 6621 Crista Palma Dr., Huntington Beach, Basketball Coach, CdM High School David Northridge, 310 Avenida Cumbre, Newport Beach Seymour Beek, 528 S. Bay Front, Balboa Island John Houten, 499 E. 18 °i St., Costa Mesa, Treasurer, Boys and Girls Club Chair Schonlau closed the Public Hearing Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 Page 6 Motion by Commissioner Glasgow to recommend to City Council that the City continue the lease to the Boys and Girls Club for 25 years, at a minimum, at the recommended rate of $1; that the City not get involved in the management of the Club; but should the opportunity arise, that the City be allowed to use the Club facility when not in use by the Club. Substitute 'Motion by Commissioner Skoro that City staff and the Boys and Girls Club discuss joint usage and return at the next meeting with proposals. Motion failed for lack of a second. Original Motion carried by the following vote: Ayes: Dunn, Glasgow, Pfaff, Phillips, Schonlau Nays: Skoro Absent: None Abstain: Beek 9. Inspiration Point Handrail — Director Niederhaus noted that the handrail had been finished but had inadvertently been constructed in black. The contractor regretted the error and was willing to write off $3,500, which would stay in the Park Improvement Fund for other uses. He stated that the color is not offensive in his opinion and that no comments have been received from the Arts Commission. Director Niederhaus recommended that the color be accepted. Commissioner Skoro commented that this was a gross error; that the subcommittee has talked to Chair Valentine of the Arts Commission and they would like to see the $3,500 used for a bronze railing from the upper observation area to the lower observation area. Director Niederhaus stated that this money had not been expended. In order to put an integrated bronze railing at the location as Commissioner Skoro suggested would cost approximately $20,000. The additional $16,500 to fund the remainder of this project has not been approved. Director Niederhaus recommended that the railing remain as is. Chair Schonlau opened the Public Hearing. Hearing no comments, the Public Hearing was closed. Motion by Commissioner Beek to accept staff's recommendation to approve the color black of the newly constructed handrailing at Inspiration Point and accept the $3,500 settlement. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain: None 10. Review of Proposed Fencing and Landscaping on Ocean Blvd Fence on Ocean Boulevard — Director Niederhaus recommended the installation of fencing along the sidewalk and adjacent to the bluff east of Inspiration Point for safety reasons. Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 • Page 7 Commissioner Phillips expressed concern about noticing the public. Mr. Lomeli stated that notices had been sent out to the public, the Corona del Mar Community Association and local residents. Chair Schonlau opened the Public 'Hearing. Hearing no comments. the Public Hearing was closed. Motion by Commissioner Phillips to accept staff's recommendation of the installation of a 230 foot fence along the sidewalk and adjacent to the bluff east of Inspiration Point. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain: None Landscaning on Ocean Blvd — Director Niederhaus stated that this item had been brought back to the Commission because of a controversy over the maximum height of the landscaping of two feet. He also added communication from Mr. Radtke of the Corona del Mar Chamber of Commerce. .Discussion continued regarding the size and survivability of native plants at the • location. Chair Schonlau opened the Public Hearing Bruce Colbert, 423'/2 Iris Avenue, Corona del Mar, distributed a list of approximately 60 residents in the area requesting landscaping of not more than one foot in height because of view obstruction. Director Niederhaus conveyed his concern on being restricted to native plants with maximum heights of one foot. The slow growth rate of native plants also concerns staff. Chair Schonlau closed the Public Hearing Motion by Commissioner Dunn to accept staff's recommendation of planting of the California native plants that will attain a maximum height of two feet at Inspiration Point. Commissioner Beek reassured the public that the -Commission has their best interests at heart, and is not in favor of blocking views. Mr. Colbert read from the letter from Mr. Radtke that'the City had agreed to cut back plants if they exceed the one -foot level. Chair Schonlau stated that this had not been agreed to. Motion carried by the following vote: • Ayes: Beek, Dunn, Glasgow, Pfaff, Phillips, Schonlau, Skoro Noes: None Absent: None Abstain: None Parks, Beaches & Recreation Commission Regular Meeting March 3, 1998 • Page 8 VI. FUTURE AGENDA ITEMS — Commissioner Phillips asked that the design of a City Historical Plaque be placed on a future agenda. VII. ADJOURNMENT— 11:37PM SUBMITTED BY: Teri Craig, Community Services Executive Secretary • J *Ciryof Newport Beach COMMUNITY SERVICES • February 26, 1998 P 0. BOX 1168. 3300 NEWPORI RIVD NEWPORT BEACH. CA 02658.891; Mayor and Members of City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 Dear Mayor and Members of City Council, Item IV -1 P H 0(4Pr1l7,41II`?g)- 3 15 1 FAX 714- 644.3155 The Parks, Beaches and Recreation Commission has completed their work on the revision of the- Recreation and Open Space Element and passed Resolution 98 -1, forwarding the document to the City Council and the Planning Commission. The Resolution is enclosed. If Council members would like to review a copy of the Element, please contact the Planning Director. Respectfully, ,*Q/,uBilI Schonlau, U Parks, Beaches and Recreation Commission Attachment: Resolution 98 -1 cc: Kevin Murphy, City Manager Planning Commission 0 RESOLUTION 98 -1 Item Iv -1 (April 7, 1998) A RESOLUTION OF THE PARKS, BEACHES AND RECREATION COMMISSION OF THE CITY OF NEWPORT BEACH APPROVING THE RECREATION AND OPEN SPACE ELEMENT OF THE NEWPORT BEACH GENERAL PLAN AND RECOMMENDING FORWARDING THE ELEMENT TO AND APPROVAL BY THE CITY COUNCIL. WHEREAS, as part of the development and implementation of the Newport Beach General plan the Recreation and Open Space Element has been prepared; and WHEREAS, said element of the General Plan sets forth objectives, supporting policies and limitations for development in the City of Newport Beach; and WHEREAS, as part of the long -rang planning policies for the preservation, improvement, and use of open space, recreational'trails and scenic roadways within the City Newport Beach, the Recreation and Open Space Plan has been prepared; and; WHEREAS, the Newport Beach Recreation and Open Space Element is an expression of the City's objective for high quality open space and recreation facilities; and WHEREAS, it is the goal of the Element to maintain a recreation and open space system which 'meets the recreational needs of the citizens of Newport Beach and' which enhances the unique recreational and environmental resources of the City; and WHEREAS, the Commissioners of the Parks, Beaches and Recreation Commission have diligently reviewed the facilities of the City and' needs of the citizens of the City; and WHEREAS, the Parks, Beaches and Recreation Commission has discussed at an open meeting of the Commission the Recreation and Open Space Element, BE IT NOW THEREFORE RESOLVED by the Parks, Beaches and Recreation Commission of the City Newport Beach that the Recreation and Open Space Element amendment be approved 'by this Commission and forwarded to the City Council with the recommendation for its approval. The Recreation and Open Space Element is attached as Exhibit "A." ADOPTED this 31d day of February, 1998 William Schonlau, Chair Parks, Beaches and Recreation Commission +L. J eCityof Newport Beach COMMUNITY SERVICES • E March 6, 1998 PU. BOX 1768, 3300 NEWPORr BLVD N E PO RT BEACH, CA 0 2 6i 8.8011 Mayor Edwards and Members of City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 Dear Mayor and Members of City Council: Item IV -1 P H O%Rri� T4 RM 3 15 1 FAX 714- 644 -3155 At the meeting of Marcli 3, 1998, of the Parks, Beaches and Recreation• Commission, after an extensive public hearing, approved a 25 -year lease to the Boys and Girls Club, to incorporate the $1 per year payment and all other terms of the original 1971 lease. Cordially Bill Schonlau, Chairman -f,4, T Parks, Beaches and Recreation Commission • Agenda Item No. 11YC _ 2' April 7, 1998 General Services Department Parks and Trees Divisions February 1998 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding MacArthur Boulevard, Castaways Park, Peninsula Park Field Renovation Project, Harbor View Pool Expansion Project, Pacific Coast Highway and Newport Boulevard Interchange Project, and the Phase II of the Seashore Street End Improvement Project which includes 56`h Street to 59h Street, with the Public Works Department.' 2. Staff continued coordinating Phase II of the "Green Acres Reclaimed Water Project ", with the Public Works Department. The project will route • reclaimed water to irrigate Bonita Creek and Eastbluff Parks and several of the Jamboree Road medians. 3. Irrigation renovation and plant replacements were completed by staff at various sites. All of the sprinkler heads at Buffalo Hills Park were changed to a more efficient and quieter model than the existing, outdated impact heads. 4. Sunset View Park was assumed for maintenance by the City's landscape maintenance contractor, California Landscape Maintenance. 5. Staff replaced several sections of collapsed drain line at the Buffalo Hills Park soccer and baseball fields. 6. A tree donation was planted at Begonia Park. 7. Several donated benches were placed in the lower observation area of Inspiration Point, along with upgraded trash enclosures. Additionally, a new cable fence was installed and staff planted California natives in the upper observation area. • Upcoming Activities for May 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones mitigation plan in the Big Canyon area. 3. Staff continued coordinating the annual control of rodents by contract services. 4. The City will assume landscape maintenance of Phase I of the MacArthur Boulevard street 'improvement project. The maintenance will be performed by the City's contractor. Tree Division Activities During the month of March, 711 trees were trimmed, 15 trees were removed, 8 trees were planted, 5 emergency calls were responded to regarding trees and 153 tree maintenance requests were received by the Urban Forester. • 1. Tree removals were performed at these various locations during the month. ,Replacement trees were planted at alternate sites whenever the existing removal location prevented any street tree planting per the City Council Policy, G-6 guidelines. Removals were as follows: 700 Poinsettia Avenue — Two trees removed on Fourth Avenue due to decay and- disease. Two replacement trees to be planted pending the Commission's approval of a new designated street tree. 700 Orchid Avenue — Two trees removed on Fourth Avenue due to decay and disease. Replacement tree status stated above. 700 Marigold Avenue— One tree removed on Fourth Avenue due to decay and disease. Replacement tree status stated above. 620 Marguerite Avenue — One tree removed on Fourth Avenue due to decay and disease. Replacement tree status stated above. 621 Larkspur Avenue — One tree removed on Fourth Avenue due to decay and disease. Replacement tree status stated above. • 0 620 Jasmine Avenue —'One tree removed on Fourth Avenue due to decay and disease. Replacement tree status stated above. 700 1/2 Iris Avenue — One tree removed on Fourth Avenue due to decay and disease. Replacement tree status stated above. 616 Larkspur Avenue — One dead tree removed. One replacement tree planted. 432 Carnation Avenue — One dead tree removed. One replacement tree planted. 437 Carnation Avenue — One dead tree removed. One replacement tree planted. 4701 Cortland Drive — One dead tree removed. One replacement tree planted at alternate site. Cliff Drive Park — One dead tree removed. One replacement tree planted. Across from 950 Sandcastle Drive — One tree removed due to decay and • property damage. Three replacement trees planted. 2, The City tree trimming contractor West Coast Arborists, completed work at several locations within the Newport Heights, Balboa Island and Cameo Shores area. 3. The Urban Forester coordinated the Citywide sidewalk Replacement Program with the General Services Department Concrete Supervisor. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 4. The City Council Policy G -1 requires that 30 days advance notification be made to the Commission' prior to any tree removals. The following locations are recommended for'tree removal: a. 1942 Port Albans Place — Remove one Evergreen Pear tree due to property damage. Replant one tree. b. Spyglass Hills Reservoir Park — Remove one Red Willow tree due to decay. Replant one tree. • c. 2909 Broad Avenue — Remove one Silk Oak tree due to property damage. Replant one tree at alternate site. • d. 2118 Serrano Avenue — Remove one Southern Magnolia tree due to property damage. Replant one tree at alternate site. Very respectfully, Marcelino G. Lomeli Park and Trees Maintenance Superintendent MGL/pw 0 • Item IV-3 (April 7, 1998) COMMUNITY SERVICES DEPARTMENT Arts & Cultural " Library ' Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: Monthly Activities report Youth Council — The Youth Council continues to meet each month to work on their goals for 1998. The Youth Council has set Wednesday, May 20, 1998 for City Government Day and Saturday, May 9 for their Beach Clean Up Day. The next Youth Council meeting is Monday, April 6 at 7:OOpm at the Central Library. Easter Egg Hunt — The 15" Annual Easter Egg Hunt will' be Saturday, April 11 at Eastbluff Park. Children 2 to 10 years old are encouraged to bring their Easter baskets to hunt the eggs scattered throughout the park. The first hunt begins at 10:00am for 2 years and under and 3 & 4 year olds will' hunt at 10:15am. Five and six year olds will hunt at 10:30, 7 & 8 years at 10:45am and 9 & 10 year olds will hunt at 11:00am. Each child will be given a • bag full of candy and prizes. The Easter Bunny will make an appearance to greet and take pictures with the children. The event is co- sponsored by Eastbluff Village Center. Youth Track and Field Clinics — The 1998 Youth Track and Field clinics began Monday, March 23 at six elementary sites in Newport Beach. Six part -time staff instructed children at the elementary schools on •running events, softball throw, long jump, and shot putt. The clinics lead to the 1998 Youth Track and Field Championships, to be held at Newport Harbor High School's Davidson Stadium on April 25. Last year, 177 participants competed in 7 running events and 4 field events. This event, co- sponsored by the Newport - Balboa Rotary Club, made a $2,500 donation and provided 20 volunteers. Lincoln Athletic Center Parking Meeting — On March 23, department staff attended a community meeting called by Charles Gross, representing both the Seaview Lutheran Plaza, and the Lutheran Church of the Master to discuss parking problems on Pacific View Drive and adjacent properties. Representatives from the City Community Services and Police Departments, the School District, The Irvine Company, association management groups, Gelson's Market and the surrounding churches attended. The group agreed to compile a list to inform neighborhoods of major special events and to increase efforts to enforce appropriate parking by their respective participants. City staff will also initiate a request to the Traffic Affairs Committee to evaluate the possibility for increased street parking in the • area. • Monthly Activities Report Item IV -3 Page 2 (April 7, 1998) In a matter related to Lincoln Athletic Center, the Community Services Director was copied on a letter to Councilmember Thomson concerning participants in activities at Lincoln. The Recreation Division is scheduling a meeting of all the parties, including the management of the apartment complex to discuss the issue (letter attached). Special Events — The Orange County Special Olympics Basketball- Tournament was held Saturday March 21 at Corona del Mar High School, with 21 teams participating. Mayor Tom Edwards conducted the opening ceremonies. The event was co- sponsored by the Rotary Club of Newport Balboa; the Elks Club conducted the "Hoop Shoot Contest," providing commemorative gifts for each participant. Hinckly and Schmidt donated water; Sgt. Pepperoni provided the pizza and sodas. The event was very successful. Adult Sports — The spring Basketball season started on March 23 with a seasonal record of 72 teams. The game sites will be West Newport Community Center, Lincoln Athletic Center, Ensign School Gym and Eastbluff Gym; bringing the total amount of teams (four seasons) to 276. The annual revenue for this program will be approximately $142,000. The Flag Football league started the spring season on March 1, with 12 teams. This high action, non - contact program is beginning its second year and conducted on Sunday • afternoons at Peninsula Park. The current Co -ed Volleyball league on Sunday nights at West Newport Community Center has 24 teams. Classes /Instruction- The spring Navigator was delivered the first week in March and registration is brisk. The summer Navigator is nearly ready to be delivered to the printer. Recreation is offering new week -long summer programs for youth, including Art Camps, Volleyball Camps and Mad Science Camps. Financial Report for Winter Quarter Classes Registration revenues and attendance were as follows: Category # Registered Revenue Misc Fee -Based Classes 778 $43,744 Tennis 195 9,595 Dance 357 14,949 Sailing 45 962 Fitness 156 7,350 Gymnastics 252 12,900 Total 1,783 $89,500 Aquatics — Staff is, currently recruiting 'lifeguards and swim instructors for the spring • Icebreakers and summer programs. Spring Icebreaker swim lessons will be held April 13- 18 at Newport Harbor High'School pool. • Monthly Activities Report Item IV -3 Page 3 (April 7, 1998) Staff has received a request for the Annual Newport International Men's Water Polo Tournament from June 17 - 21, 1998, at Marion Bergeson Aquatic Center. Proposed rental hours would be Wednesday — Friday, 3 - 6pm and Saturday and Sunday 12noon - 6pm. This is an annual event organized by John Vargas and John Marchiorlatti and one of the final tournaments for elite players before they depart for the Summer Olympics in Australia. Eastbluff Homeowners Association will be notified of this event. Winter Quarter Report on Attendance and Revenue for Aquatics: Category # Registered Revenue Lap Swim 1153, $2,496 NBAC /Jr. Water Polo 360 6,971 Rentals 660 Total 1513 $10,127 Web Page — Recreation Staff, Chris Page, Peggy Whitehead and Andrea McGuire attended a training on Monday, March 9 at the Central Library for using FrontPage, the Web site • software. Staff is working with Assistant City Librarian John Callahan, to initiate Recreation Web pages for classes and programs. The goal is to have all or most of the Navigator on the City's Web page by the beginning of summer sessions, June 21. Recreation and Open Space Element — The review of the Recreation and Open Space Element by the City Planning Commission is scheduled Thursday, April 23, 7pm; City Council Chambers. Attachment — Letter to Councilmember Thomson, March 6, 1998 • ,. 11 March 6, 1998 RECEiimn MAR 119997 Mr. Tom W. Thomson COMMUNITY SERVICES Council Member City of Newport Beach Office of the City Council City Hall 3300 Newport Blvd. Newport Beach, CA 92663 Dear Mr. Thomson: Thank you for your letter of February 27 in response to my telephone call to you regarding Lincoln Athletic Field. I appreciated your telephone call response but more importantly, I believe your letter will have more of an impact on the city officials who were copied in your letter. It's too bad the letter • didn't get to the Parks, Beaches and Recreation Commission before their meeting on Tuesday, March 3. I attended the March 3 PB &R meeting and was very disheartened by the attitudes of most of the members, especially the chairman. I realize the agenda only specified public comments on the $40,000 worth of "enhancements" offered by the Newport Beach Little League; however, as any person with any common sense knows, enhancements may (and probably do) add to existing problems. The Commission refused to listen to any existing problems of Lincoln Athletic Field including bodily harm and personal property damage which can and has happened to those living next to'the field. In the past, the Commission has been made aware of these problems -- I attended a PB &R meeting over three years ago, when Lincoln Athletic Field was on that agenda, and made them aware of some of these problems as did other speakers. Nothing has been done to alleviate these problems. I am not against little leaguers having a nice field on which to play -- I am against the lack of control and supervision which exists at this field and for which the City takes no responsibility in enforcing. Not only does the Newport Beach Little ,League utilize this field, but there are other kids, adults, and teams who play on this field -- after Little League has gone home or the season has ended -- and they "play" early Saturday and SundAy • mornings which continue throughout the day, after school hours, and 1 • into the weekday nights (sometimes up to 11:00 p.m.). For your reference, I have enclosed a list of the problems I have encountered over the ten plus years I have lived next to Lincoln Athletic Field. I have made suggestions as to how some of these problems can be solved as have other people also made suggestions. However, it has only been with my diligence in working with Steve Hunt at the PB &R Department that two of these problems have somewhat been resolved: (1) the Newport Beach Little League Refreshment and Equipment trailers (which took three months to get moved away from my, bedroom window) , and (2) the back -stop fence on Field No. 2 (which is now in need of repair -- it was made higher and wider to prevent balls from flying into the Bayport Apartment parking area). It was only about four to five months ago when the backstop fencing was modified and now after the rain we have had, it has completely blown over and "hangs" from the top. I wonder what "low bidder" they used in the first place. Also, by copy of this letter to Kevin Murphy, City Manager, and LaDonna Kienitz, Community Services Director, I am asking that they look at the situation, or designate someone with authority to look at the situation, at Lincoln Athletic Field and start the process, especially in the area of balls coming over into the parking area (near Field No. 2) with possible auto damage as well as bodily injury, of resolving these problems. Thank you again, and I look forward to hearing from someone about this matter. Sincerely, C ro Fallon 762 San Joaquin Hills Rd. Corona del Mar, CA 92625 cf /enclosure cc: Kevin Murphy, City Manager LaDonna Kienitz, Director Community Services 0 ATTACHMENT TO LETTER: SUBMITTED BY CAROL FALLON - RESIDENT AT BAYPORT APARTMENTS, MARCH 6, 1998 I HAVE LIVED AT BAYPORT APARTMENTS FOR OVER TEN YEARS. DURING THIS TIME, I HAVE EXPERIENCED THE FOLLOWING WITH REGARD TO LINCOLN ATHLETIC FIELD: LIGHTS LEFT ON TILL 11:00 P.M. EVEN WHEN NO ONE IS THERE PLAYING PLAYERS USING OUR PARKING AREA TO PARK INSTEAD OF THE STREET OR SCHOOL PARKING LOT i . TAILGATE PARTIES AFTER GAMES PLAYERS ACTUALLY CHANGING THEIR CLOTHES (INTO THEIR UNIFORMS) RIGHT IN OUR PARKING LOT TRASH BEING LEFT ON OUR PREMISES PEOPLE ATTENDING GAMES USING OUR LAUNDRY ROOMS TO WASH THEIR CLOTHES - SOCCER BALLS BEING KICKED AGAINST MY BEDROOM WALL, AT TIMES UP UNTIL 11 PM 0 BASEBALLS BEING HIT INTO THE PARKING AREA, NOT ONLY HITTING MY CAR BUT HITTING OTHER CARS, CAUSING DENT DAMAGE AND POSSIBLE BODILY INJURY APARTMENT WINDOWS BEING BROKEN BY FLYING BASEBALLS KIDS ATTENDING THESE GAMES WITH THEIR PARENTS, BEING SENT OUT OF THE FIELD AREA TO EITHER "SKATEBOARD" OR ROLLER SKATE OR TO GO OVER TO THE LOCAL SHOPPING CENTER, AND INSTEAD OF KEEPING ON THE CITY SIDWALKS, THEY CUT THROUGH THE APARTMENT AREA KIDS, AND ADULTS CLIMBING OVER OUR FENCE TO RETRIEVE BALLS OR TO JUST GO FROM THEIR CAR IN OUR PARKING AREA TO THE FIELD BY- PASSING THE GATE T H E E X C E S S I V E BULLHORN /MUSIC /LOUDSPEAKER NOISE FROM "OPENING DAY ", "FAMILY DAY" AND "CLOSING DAY" LITTLE LEAGUE CEREMONIES -- CAN BE HEARD A MILE AWAY, THINK OF HOW IT SOUNDS JUST 25 FEET AWAY THE BLOWING WHISTLES AT 6:30 A.M AND SCREAMING COACHES ON THE WEEKENDS - WHEN SOME WORKING PEOPLE LIKE TO SLEEP IN. THEY SHOULD REALIZE THERE ARE PEOPLE ONLY A FEW FEET AWAY A RAT /MOUSE PROBLEM THAT NOW HAS DEVELOPED DUE TO ALL THE FOOD AT THE FIELD AND AROUND THE CONCESSION STAND THE RUDE ADULTS AS WELL AS THEIR KIDS THAT MOUTH OFF WHEN THEY ARE ASKED TO LEAVE OR PARK ELSEWHERE AND THE TOTAL LACK OF SUPERVISION BY PARENTS • OF THEIR KIDS ON THE WEEKENDS -- AFTER LITTLE LEAGUE HAS LEFT -- AND DURING THE EVENINGS AND AFTER SCHOOL, THE UNSUPERVISED USE OF THE FIELD BY THOSE WHO JUST WANT TO PRACTICE. ONE IRRITATING SOUND IS THE "LOUD BANGING" OF BASEBALLS AGAINST THE WOOD BACKBOARD WHEN ONLY TWO PEOPLE ARE PRACTICING HITTING BALLS. THIS CAN GO ON FOR HOURS. TO PUT' IT SIMPLY, ,IT'S LIKE THE CHINESE TORTURE METHODS USED DURING WARTIME. 0 Y THREE YEARS AGO, DURING A P &R MEETING, SOME OF THESE ISSUES WERE ADDRESSED AND EVIDENTLY NO ONE LISTENED. THERE HAVE BEEN NO IMPROVEMENTS. SUGGESTIONS: A TALLER FENCE BETWEEN BAYPORT AND THE FIELD OR TREES PLANTED CLOSE TOGETHER; SIGNS POSTED AGAINST THE FENCE ASKING KIDS /ADULTS NOT TO PLAY NEAR THERE; SIGNS POSTED ON THE BACKBOARD ASKING THAT BALLS NOT BE THROWN AGAINST IT UNLESS A CATCHER IS THERE TO CATCH THE BALL to PREVENT THE EXTREMELY LOUD BANGING NOISE; STRICTER AGREEMENTS SIGNED BY THE ADULT TEAMS WHO PLAY THERE; i A CITY OFFICIAL MONITORING THE FIELD; STRICTER CONTROLS ON THE LIGHTING AND SHUTTING IT DOWN EARLIER OR AT LEAST ON TIME; MORE TRASH CANS ON THE FIELD; PUTTING OUT MORE FREQUENT FLYERS ASKING PARENTS TO SUPERVISE THEIR CHILDREN, TO NOT PARK IN THE APARTMENT PARKING 'LOTS AND TO NOT SEND THEIR KIDS OVER TO THE PARKING AREAS TO SKATEBOARD; KEEPING THE LOUDSPEAKER /MUSIC NOISE LEVELS DOWN EVEN DURING OPENING DAY CEREMONIES; HAVING NO ONE ALLOWED TO START PLAYING OR WARMING UP ON THE FIELD, ESPECIALLY ON WEEKENDS, UNTIL AFTER 7:00 A.M.; NOT PUTTING "GOAL CAGES" DIRECTLY IN FRONT OF THE APARTMENTS -- KEEP IN MIND THAT BEDROOMS FACE THE FIELD AND ARE JUST 15 FEET ON THE OTHER SIDE OF THE FENCE. P.S.: Mr. Thomson - just to update my letter, the Little League had their "Opening Day" and pleasantly, the noise level was lower than previous years. Also apparently because of better organization, the traffic on Pacific View was much better. Police officers were even posted at the Apartment complex to keep them from parking in our lots and to keep the traffic moving. So, this was a real plus. I hope my discussions with Pat Beek resulted in this. Also, the extended fence backstop that fell down during the rain, was fixed this past weekend. Maybe things are getting better. Thanks again for your assistance. 0 • Item IV-4 (April 7,1998) COMMUNITY SERVICES DEPARTMENT 0 Arts & Cultural - Library,- Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Monthly Acitivites Report Special Meeting — On March 6, Kathy Lowe, Crime Prevention specialist of the Newport Beach Police Department, presented a lecture entitled "Don't fall for a telephone line." She spoke on various phases of telemarketing, such as, laws that protect citizens from illegal telemarketers, what you should do when contacted by telemarketers and common schemes telemarketers use to con citizens. This information was very valuable for all OASIS members. Volunteer Recognition — Each year the staff honors the hard working people who volunteer their time to create a better Center for Seniors. This year the event will be a Hawaiian feast on Wednesday, March 18. The Ainahau 'o Kaleponi Hawaii Civic Club will serve a traditional Hawaiian buffet; Rhythms of Hawaii will perform. The volunteers will be recognized and awarded OASIS tote bags as gifts. . Senior Advisory Council —The Orange County Area Agency on Aging's (AAA) Advisory Council met at OASIS for their March 13 °i meeting. This council oversees the activities of the AAA and the Federal and State Funds that are distributed by them. They meet once a Month at different Senior Centers. The Council consists of 40 members and the Director of the AAA. Closure of OASIS — The OASIS Center and its services were closed March 26 -28 for termite eradication. Meals on Wheels services continued to homebound participants from the Catering'Kitchen in Laguna Canyon. All participants were notified. Educational Opportunities — Two conferences were held in March which fortunately staff were able to attend. Long Beach was the site of the California, Parks & Recreation Society Conference which Recreation Coordinator Jan Koriath attended and reported that the sessions were helpful and had practical application and Senior Services Manager Celeste Jardine -Haug, also attended. Celeste was also in charge of organizing the workshops. Human Services Coordinator Vicki Chin and Senior Services Manager Celeste Jardine -Haug attended the American Society on Aging conference held in San Francisco, March 26 -28. Health Fair — Planning has been underway for the annual Health Fair, which will be held on April 25. Hoag Hospital is providing many exhibits and we will be using Hoag's lab for • the blood panel for the first time. is • OASIS SENIOR CENTER Utilization Report February 1998 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: 7,130 CUSTOMERS 2765 CUSTOMERS 2107 CUSTOMERS Another Passage 5 Housing counseling 105 Blood Pressure 52 Information /Referral 1190 Braille 58 Legal Assistance 9 Counseling 85 Taxes 151 Eldercare 4 Senior Assessment(hrs) 50 Employment 40 Telephone Reassurance 357 HICAP 1 Visual Screening 0 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 543 Shuttle 324 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HOURS OF SERVICES PROVIDED AT THE CENTER Includes: Front Office Kitchen Gift Shop Pancake Breakfast Home Delivered Meals Special Events 867 CUSTOMERS 1,296 CUSTOMERS 1,363.25 HOURS *equly. to 8.5 full -lime employees Instructors Travel Office * Includes Tax Season volunteers Office Library PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trans Getty Museum 47 Palm Springs Follies 44 Angels from Vatican 27 Santa Anita Races 42 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 Newsletter Collating 14 General Membership 57 206 CUSTOMERS Long Trips Laughlin, Golden Nugget 44 Steamboat "Misssissipppi Queen" 2 90 PERSONS PARTICIPANTS AT SPECIAL EVENTS • Pancake Breakfast 182 Dinner Theater 160 342 PERSONS Prepared by OASIS Secretary 3/30/98 Page 1 0 Agenda Item No.-&--5 April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Donation Recommendation To accept one New Zealand Christmas Tree (Metrosideros excelsus) donation and plaque from Ms. Colleen Monroe that will be planted at Grant Howald Park. Additionally, that the verbiage and' size of the donor plaque conforms to City Council Policy G-5, (Attachment A). Discussion is Staff received an inquiry from Ms. Colleen Monroe regarding a proposed tree donation for Grant Howald Park. Subsequently, the donor submitted a letter, (Attachment B) requesting .the approval of one tree donation. Staff feels that the 24" box tree donation would enhance the park, near the, lower sand play area. The size of the donor plaque will conform to the City Council Policy G -5 in size, 2" x 6 ", and verbiage. Ms. Monroe has received a copy of this report and a notice of the April 7 Parks„ Beaches and Recreation Commission meeting. Very respectfully, avid E. Niederhaus DEN/MGL/pw Attachments: . A. City Council Policy G -5 B. Letter from Ms. Colleen Monroe G -5 PARK AND STREET IMPROVEMENT DONATIONS • The City Council recognizes the need to provide residents with, the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and' Marguerite in Corona del Marshall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. , Areas of placement may be parks, streets, .along the beachfront, within villages, commercial districts, and, neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • S Y G -5 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6"'. plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the• donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by ,private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft Adopted - July 22,1992 ,Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 E 2 �J • • Colleen Munro 502 Marguerite Avenue Corona del Mar, Ca 92625 760 -0672 City of Newport Beach Maroelino Lomeli 3300 Newport DWI. Newport Beach, Ca 92658 March 11,199a Dear Marcelino, P 03 RECEIVED MAR 1 21998 GS PARKS/TREES I would like to move forward on donating a 24 " Box tree CA $195.00. 1 would like It to be placed in Corona del Mar at the Grant Howald Parkin the area we looked at. The tree I would like to donate io the "New Zealand Christmas Tree " ao you suggested. I would like to donate this for my deceased husband, Mark Munro. I understand 1 can have a bronze plaque made that complies with,city verbage. Thank you. Yourn trul Colleen Munro Agenda Item No.-IY� (o April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Donation Recommendation To accept one Firewheel Tree (Stenocarpus sinuatus)'donation and plaque from the Newport Beach Sunrise Rotary Club ( NBSRC) that will be planted at Mariners Park. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G-5, (Attachment A). Discussion Staff received an inquiry from Mr. Jeffrey W. Heileson, representing NBSRC regarding a proposed tree donation to observe National Arbor Day. Subsequently, the donor submitted a letter, (Attachment B) requesting the approval of one tree donation. Staff feels that the 24" box tree donation would enhance the park. The size of the donor plaque will conform to the City Council Policy G-5 in size, 2" x 6 ", and verbiage. Mr. Heileson has received a copy of this report and .a notice of the April 7 Parks, Beaches and Recreation Commission meeting. Very respectfully, avid E. Niederhaus DEN/MGL/pw Attachments: A. City Council Policy G -5 . B. Letter from Mr. Jeffery W. Heileson r w G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations 'to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and' Marguerite in Corona del Mar'shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission Bench Donations It shall be the responsibility of the Parks; Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. , Areas of placement may be parks, streets, ,along the beachfront, within villages, commercial districts, and. neighborhoods, on a specific island; etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of'the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • •• G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x.6 "". plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation _ Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft Adopted - July 22,1992 • Amended - January 24,1994 Amended'- June 27,1994 Amended - June 24,1996 Formerly I -15 2 03/25/00 WED 00:17 FAX NML ITj002 Suite 900 500 South Main Street Oianga, California 92868 Telepphone: 714 834 -1005 • 'CA Llcense:0519882 JEFFERY W. HEILESON, CLU, ChFC Special Agent TlmTemplin, General Agent March 24, 1998 Mr. Marceline Lomeli City ofNewport Beach General Services Dept Parks and Trees Division P.O. Box 1768 Newport Beach,'CA 92659 -1768 RE: Newport Beach Sunrise Rotary Club Arbor Day Project Dear Marcy: rhern Per our discussion last week, this letter is to confirm the desire to donate a tree to be planted at Mariners Park in the city of Newport Beach. • This 24 inch boxed tree is being donated by the Newport Beach Sunrise Rotary Club, to observe the proposed National Arbor Day on April 24, 1998. 'The tree we would like to donate is called the Firewheel tree. I understand this tree and its flowers have been adopted by Rotary Clubs as their logo. We also propose to place a plaque on a small cement pedestal near the tree, noting the Club's donation and the date of the donation. Please contact me for any further details. Again, thank you for your high,degree of enthusiasm. Sincerely, Jeffery ( W.e eson, CLU, ChFC • THE NORTHWESTERN MUTUAL LIFE INSURANCE COMPANY- Milwaukee • Agenda Item No.-( - 7 April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To accept one bench donation from Ms. Joyce Robinson that will be installed at the lower observation area of Inspiration Point. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G-5 (Attachment A). Discussion Staff received an inquiry from Ms. Joyce Robinson regarding a proposed bench donation for Inspiration Point. Subsequently, the donor submitted the attached letter (Attachment B) requesting the approval of one bench donation. The existing wooden bench at the site was recently removed due to its poor condition from extreme seacoast weather exposure, and is in need of replacement. The bench will be the Infinity model, with no back, which is the style recently approved by the Commission as the replacement bench for Inspiration Point. Ms. Robinson will receive a copy of this report and a notice of the April 7 Parks, Beaches and Recreation Commission meeting. Veryrespectfully, David E. Niederhaus DEN/MGL/pw Attachments: • A. City Council Policy G -5 B. Letter from Ms. Joyce Robinson a PARK AND STREET IMPROVEMENT DONATIONS G -5 • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to .assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at Sth Avenue and' Marguerite in Corona del Mar'shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. , Areas of placement may be parks, streets, .along the beachfront, within villages, commercial districts, and. neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches -for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General' Services Director and the Traffic Engineer. b: Bench donations within a -commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. L G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6 ".. plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improyement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7' with name, date and appropriate text not exceeding 25 words: All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 2 FROM : NCUM PRESCHOOL 0 i PHONE NO: : 714 644 9035 Mar. 17 1990 03:42PM P1 RECEIVED MAR 171998 17,1998 GS PARKS/TREES Mr. Marceline 0, Lomeli Goneral ServioesDepartment 3300 Nowport Blvd. Newport Beach, CA 92658 -8915 Dear Mr. Lain& Accredited by the Nuionat Academy of Fatly Oiddho d FroWm I am requesting that the city of Newport Beach consider my request, a donation of a backless bench with a bronze plaque in compliance with e[ry orduiances. The location would be Inspiration Point, Corona del Mar, California. This will be a memorial to my tWln sister, Judie Baines McMesian. I am Faxdag a copy of this request to Mr. L.omeli's office on this date, March 1'1,1998: Thank you very much for your consideration in this Sincerely, ler 2 t��'U 4oint Drive Newport Beach, CA 92660 Tel: Home: (714) 759 -1141 Work: (714) 644 -0740 1601 MatgueriteAvenue, Cortinadel Mar, California98625 - (714)64"740 Agenda Item No. April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Removal Appeal Recommendation To retain one City parkway street Brazilian Pepper tree (Schinus terebinthifolius) located at 2233 Aralia'Street. Discussion Mr. Tom Hargraves of 2233 Aralia Street requested the removal of one City street tree ,per his letter dated January 30, 1998. (Attachment A) The Urban Forester and Park Superintendent reviewed the request on site per the Tree Inspection Report, (Attachment B) and determined that there is no significant tree damage as indicated by Mr. Hargraves letter. Additionally, the City's concrete crew recently made hardscape repairs at this, location, and these repairs did not warrant a tree removal. The Urban Forester sent the attached letter dated March 3, 1998, (Attachment B) to Mr. Hargraves denying tree removal but offering root pruning of the tree to minimize surface roots. Mr. Hargraves per his letter dated March 12, 1998, (Attachment D) is requesting an appeal. Mr. Hargraves has received a copy of this report and a notice of the April 7 Commission meeting. Very respectfully, avid . Niederhaus • DEN/MGL/pw 0 Attachments: A. Mr. Tom Hargraves's letter dated January 30, 1998 B. Tree Inspection Report C. Urban Foresteris letter to Mr. Hargraves dated March 3, 1998 D. Mr. Tom Hargraves's appeal letter dated March 12, 1998 0 0 Mr. Larry Kolbo Concrete /Sidewalk Supervisor City of Newport Beach Fax 650 -0747 Dear Sir, • -dam RECEIVED JAN 3 0 1998 Gg pARkSREEE, Since I have owned my home at 2233 Aralia, the sidewalk in front has had to be replaced 3 times in 10 years. This is due to an ever - enlarging tree in the planted section controlled by the city, Not only has it damaged the sidewalk but has invaded the lawn area and my 'sprinkler system. , Over the years, various trees along my street have been removed. I am requesting the tree at 2233•'Aralia be removed. As I plan to relandscape the front with various plantings, I also request that no tree be planted is that spot, If you have any further questions, please feel free to contact me at my business phone 213 585 - 1194. . Thank you, �o argra s • 8 q A-Iwt- P _ 0 1 P' CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Mr. Tom Hargraves Address: 2233 Aralia Street Phone Number: (213) 585 -1194 Request: Tree removal due to property damage per attached letter. Botanical Name: Schinus terebinthifolius, tree site # 1 Common Name: Brazilian Pepper Designated Street Tree: Cupaniopsis anacardiodes (Carrotwood Tree) Estimated Tree Value: $1563.49 (80% species value) • Damage: No significant Parkway: Concrete Brick x Turf Other Comments: A field inspection did not confirm property damage as indicated by attached letter. Dig Alert #27393 did not indicate any adjacent utilities near specimen. Inspected by: Date: February 26, 1998 JoA Conway Recommendation: Retain tree. hililh 14 Z"', i Reviewed by: fiAlifflIZI Z--Date: February 27, 1998 Marceline G. omeli r1 U 0 f'■ w z LL O we t +: • 1- z w cc IL UJI G N W oc w N J W z w a 0 0 M M N �i v a J N Q a a a w w F C6 L z o v, O U 00 o a H z o fO 10 OD i U Z °° a U' g �p N Up aU r� U ~ F a a w° � a W �a� d m�ti 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 March 3, 1997 Mr. Tom Hargraves 2233 Aralia Street Newport Beach, California 92660 Dear Mr. Hargraves, Your request for the removal of a City parkway tree has been reviewed and examined on site. Since staff recommends the retention of the tree in accordance with the attached City Council policy G-1, your request is denied. Our field inspection determined the tree was healthy, however, if you desire root pruning to.,n;n;mize the amount of surface roots, please call me to arrange the'requested service. • If you disagree with this decision, your recourse is to appeal the decision to the Parks, Beaches, and Recreation Commission for further review. Do not remove any trees. If you remove any City trees, the City zaill pursue restitution for the value of the tree as established by the City Urban Forester. If you wish to appeal the - decision for retention, please send a letter within 15 days to David E. Niederhaus, General Services Director, Post Office Box 1768, Newport Beach, California 92658 -8915 in order that your appeal can be included on a future Commission agenda. Please contact me at 644 -3083 if you have any questions. Sincerely, Jelin. Conway Urban Forester JC /pw • 3300 Newport Boulevard, Newport Beach 0 • March 12, 1998 Mr. David E. Niederhaus General Services Director P.O. Box 1168 NewporC Beach, CA 92658 -8915 Re: City tree located at 2233 Aralia, Eastbluff s .. Dear Sir, This letter is to appeal the decision for retention of a tree in front of my home at 2233' Aralia. This tree and it's root system have torn up the sidewalk three times in the past ten years. If you review the records of whoever is in charge of repaving the sidewalk there, I am sure it is in the City records. I have no way of locating these records. " This tree is healthy, yes, so healthy that it is encroaching on my .grass and sprinkler system. I now must replace the entire front lawn and watering system.. I believe a smaller, less encroaching tree is appropriate for this location. Many of these same types of trees ;.have been removed on my street and,I see no reason this one cannot be replaced. At the very least, the root system should be drastically cut back. There are roots and suckers growing three feet high. I just hate to see the city have to keep digging up and replacing the same stretch of pavement because of a tree that is too large and messy for this small-area. I am all for trees but there comes a time when some need removal and /or replacement. Thank you for your consideration, I 7� (9t6,) Mr. Tom Hargraves • cc Eastbluff Homeowners Association Agenda Item No. v -q April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Removal Recommendation To approve the removal of one City parkway Brazilian Pepper tree (Schinus terebinthifolius) at 2328 Aralia Street. Discussion Mr, Chris Ondell of 2328 Aralia Street requested the removal of one City tree • per his letter dated January 15, 1998. (Attachment A) The Urban Forester and Park Superintendent reviewed the request on site per the Tree Inspection Report, (Attachment B) and found the ,tree to be located approximately three feet from a fire hydrant and next to multiple utilities. Subsequently, the General Services Director inspected the tree and concurred with the Urban Forester and Park Superintendent's recommendation to remove the tree and plant a_replacement tree at an alternate site. The attached letter was sent in accordance with the City tree policy, to the adjoining property owners noting the potential City tree removal. (Attachment Q. As a result of the these letters, Mr. and Mrs. Richard Walker of 2321 Aralia Street, Mr. and Mrs. James L. McGaugh of 2327 Aralia Street, and Mr. R. H. Babbe of 2339 Aralia are appealing the tree removal per their responding letters, (Attachments D, E and F). Mr. Ondell, the Walkers and McGaugWs have received a copy of this report and a notice of the April 7 Parks, Beaches and Recreation Commission meeting. Very respectfully, • David E. Niederhaus DEN/MGL/pw Attachments: A. Mr. Chris Ondell's letter dated January 15, 1998 B. Tree Inspection Report C. Urban Forester's letters to adjoining property owners dated February 10, 1998 D. Mr. and Mrs. Richard Walker's letter dated February 12, 1998 E. Mr. and Mrs. James L. McGaugh dated February 22, 1998 F. Mr. R. H. Babbe's letter dated February 23, 1998 0 • PUENTEHILLS CHEVY- NQ.257 P.1/1 I-so I ---VAL& Poe. oye &e"c "cxpr-, Lgiist AS My kgMn. 4-qwor,�w -M A;MOVC ICE' X-PA of- ofp VP JWC jP07ZM%*L- IV 07J4 YrZ�� MJCA-W=4— ay YA !toW sw Apy�4# 4OVi- cXjj.�&=90=0d flu also �d CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Mr. Chris Ondell Address: 2328 Aralia Street Phone Number: 721 -0950 Request: Tree removal per attached letter. Property damage. Botanical Name: Schinus terebinthifolius, tree site # 1 Common Name: Brazilian Pepper Designated Street Tree Cupaniopsis anacardiodes (Carrotwood tree) Estimated Tree Value: $3518.20 (80% of species value) Damage: Specimen approximately 3' from a fire hydrant. Parkway: Concrete Brick x Turf Other Comments: A field inspection determined specimen located approximately 3' from a fire hydrant and multiple utilities to residence. Inspected by: Date: January 22, 1998 JohK Conway Recommendat n: a ve tree and replant at alternate site. Reviewed by: r Date: January 23, 1998 M rceI' G. Lomeli Reviewed by: Date: February 2, 1998 David E. Niederhaus 0 0 x w m • a w LL O mi X41 E F- w a w G w w N Q W Z W () a) a) a 0 N N d V Q 'a x IL a a W W H cq cq C6 C6 C6 C6 z C s 00 n U U G0 w n0.1 F CD L": S Cc F ^ O W - IL4^ OU U z cq rn co U 0 a, y � a �O U w F� m S p � Lo cq U p i w ao � A 0 U � a A a W � � v m � b 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 February 10, 1998 Mr. James L. Megaugh 2327 Aralia Street Newport Beach, California 91660 Dear Mr. Megaugh, This letter is to inform you of potential City parkway street tree removals in your neighborhood. The City tree policy requires the notification to adjoining property owners of any potential City tree removals. Specifically, the City tree at 2328 Aralia Street adjacent to your property at 2327 Aralia Street has been listed as a possible tree removal due to property damage. You may, as the adjoining property owner appeal the decision to remove the tree. If you wish to appeal the- decision for removal, please, send a letter within 15 days to David E. Niederhaus, General Services Director, Post Office Box 1768, Newport Beach, California 92658 -8915 in order that your appeal can be included on a future Parks, Beaches and Recreation Commission agenda. Please contact me at 644 -3083 if you have any questions regarding this matter. Sincerely, rj�t- y,�') Jolm Conway Urban Forester JC /pw cc: Mr. Robert H. Babbe, 2339 Aralia St., Newport Beach, Ca., 92660 James T. McCormick, 2322 Aralia St., Newport Beach, Ca., 92660 Christopher P. Ondell, 2328 Aralia St., Newport Beach, Ca., 92660 • Gary J. Werkmeister, 2334 Aralia St., Newport Beach, Ca., 92660 3300 Newport Boulevard, Newport Beach • l RECEIVED FEB 2.0 1998 PARKS/TREE'S V .. ..' ..t` a ••�..�a" II P.�,c� , ----t--R�"ED FEB 2 0 1998 GS PARKS/TREES o. RECEIVED FEB 2 4 1998 GS PARKS(fREES James L. McGaugh 2327 Aralia St. Newport Beach, CA 92660, February 22, 1998 Mr. John Conway Urban Forester City bfNewport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Mx. Conway: Thank you for informingme that the City tree at 2328 Aralia St. has been listed for possible removable. I was astounded and mystified when I learned of this possibility. I simply cannot understand why anyone would request this action. This beautiful tree is located immediately across the street from our home and has been a central feature of the view from the front of our home for over three decades. We moved into our home in 1964 and that tree was planted in 1965. It would be a terrible decision to proceed with removal of that tree. It is a graceful and much appreciated part of our local landscape. Its removal will leave a bare featureless open space in a currently very attractive region of our street. We should, of course, make every effort to preserve beautiful city trees in our urban landscape. I wish to appeal the tentative decision and urge in the strongest possible terms that this particular tree located at 2328 Aralia St. be spared. -Sincerely, J Jam s L. McGaugh E (`Z L �Y CA �ZL5SS -g EIVED FEB 2 5 1998 .N GS PARKS/7R,Z7 _S 23-2-F5. - c� a2 0 Agenda Item No. V -10 April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Special Tree Removal Request Recommendation To remove one City Lemon Gum (Eucalyptus citriodora) parkway street tree located at 1733 Candlestick Lane which is listed as a Special Tree per the City Council G-1 Policy. (Attachment A) . Discussion Mr. Thomas McAllister who, resides at 1733 Candlestick Lane requested the repair of a damaged drainage line adjacent to the City parkway tree. The drain line removes excess water from the rear of Mr. McAllister's property. The General Service Department's Field Maintenance staff attempted to repair the damaged line however they discovered the adjacent Lemon Gum tree roots had crushed the drainage pipe and repairs were not possible unless significant root pruning would occur. Root pruning at this location would not be advisable since the tree had major root pruning on two sides of the tree last summer to allow for sidewalk, curb, and gutter repairs. Additional root pruning would de- stabilize the tree and create a potential tree failure. The Urban Forester and Park Superintendent reviewed the request on site per the Tree Inspection Report, (Attachment B) and additionally found the tree to be within two feet of the water meter and gas line. Per the G -1 policy, all Special Trees shall be retained unless there are exceptional problems which require their removal. The current situation with failed drain lines, and the potential . problems with the two utilities, warrants tree removal. • Mr. McAllister has received a' copy of this report and a notice of the April Parks, Beaches and Recreation Commission meeting. Veq:y respectfully, David E. Niederhaus DEN/MGL/pw Attachments: A. City Council G -1 Policy B. Tree Inspection Report 0 • r-j U G -1 RETENTION OR REMOVAL OF CITY TREES The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, and supplemental trimming of City trees. City street trees are an important part of the character and charm of certain communities and regular care, trimming, maintenance and programmed replacement are necessary to preserve this charm while protecting public and private property. SPECIAL CITY TREES It is the City's policy to retain City trees categorized as landmark, dedicated, or neighborhood trees which contribute to and give character to an entire neighborhood. Landmark, dedicated, and neighborhood trees are identified on Attachment 1, and shall hereinafter be referred to as Special Trees. Trees within these categories shall be established, mapped, recorded and maintained by the Parks, Beaches & Recreation Commission ( "Commission "). • Special Trees shall be retained, unless there are exceptional problems which require their removal. Prior to consideration for removal of Special Trees, the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful in retaining a tree(s) then a full report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Trees, the City must comply with the noticing provisions of the Removal of City Trees section set forth in this policy. During normal sidewalk, curb, and street repair activity requiring root pruning, all steps will be taken to retain Special Trees. If tree roots are to be .pruned in association with hardscape improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a tree's root are to be pruned, one side should be pruned a year in advance of the other side. ALL OTHER CITY TREES It is the City's policy to retain all other City trees unless removal is necessary for one of the following reasons: • G -i 1. The City tree has had a history of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, or foundations based on City records or other competent and reliable authority despite specific treatment by the City to alleviate repeated damage. 2. The City tree has had a repeated history of interfering with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. 3. The City tree is dead, diseased, or dying. 4. The tree(s) must comply with the criteria for reforestation as contained in the Reforestation of City Trees section of this policy. 5. The tree(s) have been requested to be removed in conjunction with a City Council- approved neighborhood or community association beautification program. REMOVAL OF CITY TREES The initiation to remove any City tree may be made by the General Services Department, Public Works Department, a legally established community association, or a private property owner by making application with the General Services Director. After receipt of the application a tree inspection report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined above for consideration for removal. Simultaneously, a notice shall be provided to the affected property owner and the owners immediately adjacent to the applicant's property, and the appropriate community association if applicable. The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree. If a tree(s) is to be removed, the tree(s) will be marked at least 30 days prior to the removal, in order to notify 'the public at large. Once a recommendation is made by the Urban Forester and the Park and Tree Superintendent to the General Services Director and the General Services Director or designee concurs, then the applicant, the adjoining owners, and the community association if applicable shall be notified of the decision to remove or retain the tree witlun 30 days of the proposed • removal. The General Services Director, or his designee, shall report at a 2 • G -1 regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those categorized in paragraph 3 in the preceding section on All Other City Trees. An applicant, an adjoining property owner, or any interested party may appeal the decision of the General Services Director to the Commission, and if the appeal cannot be resolved at the Commission level, then the final resolution will be determined at the City Council level. The Commission and Council, in considering any appeal, shall determine whether the removal meets the criteria outlined in this policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). REFORESTATION OF CITY TREES It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature create significant problems in curb, gutter, sidewalk or underground utilities. In certain neighborhoods, mature City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed. Today, arborists have developed lists of tree species which are able to grow in restricted parkway areas without causing significant future problems to curb, gutter, sidewalk, utilities or views. The concept of systematically replacing mature trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which are reaching their full life and are declining in health, is referred to as reforestation. As a City which understands the importance of trees and the beauty it brings to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City should expeditiously replace them with the appropriate designated City tree. Reforestation may also be initiated by residents utilizing the process outlined below. The City shall require the proper care and watering of replacement trees to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with replacement trees in violation of Section 13.08.040 of the Municipal Code. Individuals or parties desiring to reforest City trees in their respective area, may submit a request to the General Services Director for consideration by the Commission that meets the following requirements: 3 0 G -1 a. The proposed area must have clearly defined contiguous boundaries that include the trees proposed for removal and replacement, street addresses, block numbers, or other geographical information. b. Residential communities, neighborhoods or business organizations must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is defined for the purposes of this policy as ten or more homes in any given area of the City. As an alternative, areas represented by a legally established community association empowered with CC & R's, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. • C. A written agreement by the petitioning sponsor to pay 100% 0 of the costs of the removal and replacement of the public trees in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs. d. The replacement tree must be the designated street tree as prescribed by City Council Policy G -6, or the organization must request and have approval from the Commission of the designation of a different tree species. e. There shall be a minimum of a one- for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" box trees. In the event that the Parks, Beaches and Recreation Commission does not approve the reforestation request, the applicant has the option to appeal the proposal to the City Council. 4 Ll G -1 TREE TRIMMING STANDARDS /SUPPLEMENTAL TRIMMING The City Council has adopted tree trimming cycles for trees of different ages and species. The current tree trimming cycles and trimming standards represent the maximum feasible frequency and extent of trimming given current fiscal conditions. Except as provided in this Section, trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA). The City will consider, and as a general rule approve, requests to trim certain trees more frequently or to trim trees consistent with practices applied prior to the adoption of ISA standards (to enhance public and ,private views, preserve required sight /distance standards, or other public purposes) which are submitted by affected residents or the board of a legally established community association and the request is accompanied by a commitment to fully reimburse the City for any costs of trimming. The General Services Director shall establish procedures to implement the supplemental trimming provisions of this Policy. • Note: (Attachment 1- Preservation of Special Trees) (Attachment 2- Tree Inspection Report) Adopted - May 9,1966 Amended - March 14,1994 Amended - August 14,1967 Amended - April 11, 1994 Amended - November 9,1976 Amended - February 26,1996 Amended - November 12,1985 Amended - July 14,1997 Amended - November 28,1988 Amended (Administratively) - Nov. 24, 1997 Formerly I -9 • PRESERVATION OF SPECIAL TREES No. City Hall Grounds (Billy Covert) LANDMARK Balboa Library Eucalyptus globulus Pinus halepensis TREES Balboa Library Phoenix canariensis (California Bicentennial) West Jetty (near Historical Marker) Phoenix canariensis Melaleuca quinquenervia Dover Drive at Westcliff Liquidambar styraciflua City Hall Grounds 400 Block Poinsettia Eucalyptus corynocalyx Harpephyllum caffrum Ocean Blvd. (Corona del Mar) Phoenix canariensis Community Earth Day Celebration) Westcliff & Dover (Groves) Eucalyptus globulus Main Street (between East Bay Ficus nitida Ave. and Balboa Blvd) Parkway in Shorecliffs Erythrina caffra Marguerite Avenue Phoenix canariensis Goldenrod Avenue' Washington robusta Dover Drive (Mariners to Irvine) Eucalyptus globulus 15th Street (Newport Heights) Eucalyptus cladocalyx Irvine Avenue Median Eucalyptus globulus Holiday between Irvine & Tustin Eucalyptus globulus Along Avon Avenue Eucalyptus globulus Via Lido Bridge Eucalyptus globulus Marine Avenue (Balboa Island) 'Eucalyptus rudis Seaview Avenue (Corona del Mar) Pinus radiata • Poppy Avenue (Corona del Mar) Heliotrope Avenue del Mar) Eucalyptus rudis Pinus (Corona radiata DEDICATED No. Mariners Park (Marcie Schrouder) Pinus radiata TREES Mariners Park (Frank Tallman) Pinus radiata No. City Hall Grounds (Billy Covert) Ficus benjamina City Hall Grounds (Walter Knott) Pinus halepensis City Hall Grounds (California Bicentennial) Pinus halepensis Las Arenas Park (Ed Healy) Melaleuca quinquenervia Mariners Park (Isy Pease) Pinus halepensis City Hall Grounds (U.S. Bicentennial Freedom Tree) Harpephyllum caffrum Buffalo Hills Park (Bahia Community Earth Day Celebration) Erythrina caffra Peninsula Park (Gray Lunde Memorial Tree) Chamaerops humilis C 0 CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name Address Phone Number Request Botanical Name Common Name Designated Street Tree Estimated Tree Value Damage • Parkway; Concrete Brick Turf Other Coszments Inspected by Recommendati Reviewed by • Da Date 06 -95 G -1 CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Mr. Thomas McAllister Address: 1733 Candlestick Lane Phone Number: N/A Request: Tree removal per General Services Director. Property damage. Botanical Name: Eucalyptus citriodora, tree site # 1 Common Name: Lemon Gum Designated Street Tree: same, Estimated Tree Value: $4397.76 • Damage: Drainage pipe crushed. Specimen located approximately T from water meter and gas line. Parkway: Concrete Brick x Turf Other Comments: A field inspection confirmed property damage and adjacent utilities nearby as indicated by Dig Alert #53667. Inspected by: %- --'1 Date: March 12, 1998 Joh Conway Recommendati empve tree and replant at alternate location. Reviewed by: Date: March 16, 1998 arcelino G. Lomeli Reviewed by: <W-Y— Date: March 19, 1998 David E. Niederhaus • • ps 10 low • a w z LL O mi L N • z W a a w a W Cc w J W z w C) E U :F a U co v Q J _T) a cc CL IL a W, w F- n N Q m m m m z om a U U 0D ray N 0 F O °' <r p 0o � O U U z too o � G U s o 0 a U p ' �O a a cq �yU A M O n U „ p1 g4 N y Yd W C �, • Agenda Item No. \("I April 7, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Change of Designated Street Tree Recommendation To approve the request for a change of the designated City parkway street tree on Windward Lane from the Brazilian Pepper tree (Schinus terebinthifolius) to the Australian Willow Tree (Geijera parviflora). Discussion The Commission, at the November 4, 1997 meeting directed Mr. Charles Muto, as a result of an unauthorized tree removal by him, to coordinate with • staff to replant street trees on Windward Lane where there were vacancies. As a result of Mr. Muto's polling the neighborhood per the attached letter, (Attachment A) four property owners have agreed to accept and care for 24" replacement trees with root barriers in the City parkway. Additionally, the residents and Mr. Muto are proposing, to change the designated street tree from the Brazilian Pepper tree to the Australian Willow. The tree planting will meet the conditions set forth by the Commission at the November meeting. Mr. Muto has been very cooperative and will pay the total cost of the tree planting. Mr.Muto has received a copy of this report and a notice of the April 7 Parks, Beaches and Recreation Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/pw • Attachment: A. Letter from Mr. Muto 0 February 24, 1998 Carolyn C. Garrett 2421 Windward Lane Newport Beach, CA 92660 John Conway, General Services 3300 Newport Blvd. Newport Beach, CA 92658 Dear John, RECEIVED MAR 1 61998 GS PARMTREES We have selected a tree to replace the Brazilian .Pepper that was uprooted in a wind storm last November. Following your suggestions, I consulted Street Trees Recommended for Southern California. The tree we like is Geijera parviflora (Australian Willow). It is a lovely, graceful tree that has no significant pest problems, tolerates a range of moisture levels and soils, no root problems and is low maintenance when established. It appears to fit in with the look of the peppers that remain on our street. I have discussed the tree selection with neiglibors anti their signatures are included in this letter. Thank you for your consideration of this request. Sincerely„ �• ��iJN.l�c� Carol C. Garrett • • Tkde following residents and homeowners would like to limit the height of the new landscaping on the Ocean Blvd., CDM bluff to less than One (1) foot to restore the view of the ocean. 3. rLtii. �—t 4. %i 23 a. et i L i 5 n /J v c r✓ n 7. 7, 1. ,V N (/yj . / f oZ._ 7 8. Ali�il� yae JJ 14. 4/ Al /� -- 3�i I-- 6 cam✓ �V10 C p A- 15- ct/Z,"�q rcr�ce -r 16. K 3 S 2 U Cf��2c w �ZB ✓ L°��, ix G 1 2 17.G�w 18.. ; 20.,_�/ . -/u 21 22. 23. 24 a -2l5 -.V� Cyr q1242 - -( GCwt -- rye l J— a - --)f qn Poca'-�ckal N(NA c h P 1°laO3 j J • n The following residents and homeowners would like to limit the height of the new landscaping on the Ocean Blvd., CDM bluff to less than One (1) foot to restore the view of the ocean._ y a c 7._�a� 8�r u - -- - - - - - - -- 9 14 15 &M 7�. �•.• 9,2,6 .2s^ G�� tee., cD.tiPYi.6��s 21—Pa iuc �T -- , 3 i 7 yy C Al I,2 05- -0- -U"�- 22, - ! - q V • The following residents and homeowners would like to limit the height of the new landscaping on the Ocean Blvd., CDM bluff Pa, less than One (10) foot to restore the view of the Ocean 2 �t 3 .._12M 4 5, 6 7 8 9. 10._ 11 • 12 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. • 13 z Z r,`r lgke y CALIFORNIA PEDERAL BANK FSB NEWPORT BEACH 11'00 NEWPORT 'CENTER DRIVE NEWPORT BEACH CA 92660 'STATEMENT PERIOD: (714)836 -1221 HELEN A ANDERSON TRO 3320 OCEAN BLVD ,CRONA DEL ;MAR CA 92625 JUNE 08, THROUGH JULY 10, 1995 ACCOUNT 100 - 0506434 -2 PAGE 5 i SERVICE 24 NUMBERS ............................................................................. ............................... 213- 939 -4618 310- 604 -0603 714- 836 -1221 909 - 278 -3040 LOS ANGELES AREA SOUTH BAY /LONG BEACH AREA SANTA ANA /ORANGE COUNTY RIVERSIDE /CORONA AREA 909 -391-3795 818- 995 -5761 818 -572 -0430 '805- 483 -8840 'ONTARIO AREA GLENDALE /VAN'NUYS AREA PASADENA /ALHAMBRA AREA OXNARD /SATICOY 800 - 252 -0206 OTHER SO. CAL AREAS r1 J i PAGE 5 LAST 01000484 071095, •, ytl a d a c 0 7 b IS^ W �J 0 0 w 7 a b b 7 m b M c_ mt N O 7 A b C A fA 7 1 ^J�z F •�• a n N W N) C), rn 0 C O:� 0 c n n n•o'� w n w N N l!1•.y N w N O N Oa= m Dl v° CD d (a(D w o•c� W w W �• N ~• N Ctt 7 •A• W ^• � N A: 0 i W Of w 0000a)cD CD v w NGmiwn ° c O o O o O o O 9 ?3'7_ � C C C C N N wowo `- .9 _. (D 00,8 y C' O I N w m w W ti y A D a D N b K 0 N n 3 C CJ N 0CD CD CD ] CO 000-0 c o 3 0 9•Qm.cm c 1 cD ;C• 2) N : io:w w 00 ",c r'°:1'° N C:'y O - G cr J..G..�.•.�. N C. a �• O CL V (},w w fnW W =. w p,•'' ul .Oa• CT1 w th � N .W a v N' T00000000D D ommmmmfTi m O m m m m w w "' w m o w w w.. 3� �� c CL N A. m> m n : c .. �. O N 0 0 0 7 w 7 7 0 0 7 a 3 N. A C C C m= aw w w ° c c c w n w �n N N N C ,C -Ti y 3 3 3 •C' 04?? 0 u 0 `» % ,|i' ._qm� _ IOZ /\ W Hi x/ ■k 3 am. _mr £ .Amy ! ! ! ` § E 7`)( | § | ! | | @§ !!, § ex Z ®x Z ~ \ � / Z Z Z Z Z Z Z Z 6 Z § \ / AQ� § x � � - \ § " § § � Questions to ask of Dick Power, Executive Director. Boys & Girls Club I. What is your detailed budget for operation of Eastbluff? • What are your revenue sources for that budget? 2. When is the facility staffed? What staff do you have and what are their hours? 3. What -is your total youth membership? What percentage are residents of Newport Beach? 4. What is your fee schedule for membership? What are the costs of additional' programs? 5. What programs are offered? What is the average daily attendance of those programs? How do you evaluate your current programming? 6. What, programs do contractors provide? What is your payment agreement with contractors? 7. What adult activities do you schedule at the Club? What adult activities occur at the Club? 8. How many keys are there to the facility? Who has keys to the facility? 9. What is the current condition of the building? What is your capital improvement schedule and budget for necessary work?