Loading...
HomeMy WebLinkAbout8/4/1998 - Agenda PacketCOMMISSION Meetings August 4,, 1998 I I. III. IV. 11 V ly OII. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tuesday, August 4, 1998 — 7:00pm City Council Chambers AGENDA ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • July 7, 1996 PUBLIC COMMENTS Members of the.public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1-4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. 1. Correspondence From: Carol Cohn, July 7, 1998 Robert Wolff, July 13, 1998 Shirley Conger, July 16, 1998 To: Mayor and Members of City Council, July 23, 1998 2. Park and Tree Division Report of Park and Tree Division during July and upcoming projects in August. 3. Recreation Services Report activities during July. 4. Senior Services Report activities during July. DISCUSSION ITEMS 5. IMUA Outrigger Request Discussion /approval of IMUA Outrigger request to use North Star Beach. 6. City Policy G -1 — Retention or Removal of City Trees Discussion /approval of proposed changes of City Policy G -1. 7. Planning for the Bonita Canyon Parks Status of park planning. 8. Subcommittee Reports • Tri Lateral Committee • Tree Committee • Budget • Annexation • Naming of Parks FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADIOURNMENT (Item IV -1) (Item IV -2) (Item IV -3) (Item IV -4) (Item V -5) (Item V -6) (Item V -7) CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting July 7, 1998 — 7pm CONVENED AT 7pm I. ROLL CALL Present: Beek, Franklin, Glasgow, Pfaff, Schonlau, Sinclair, Skoro, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Steve Hunt, Senior Recreation Manager Teri Craig, Executive Secretary II. APPROVAL OF MINUTES Motion by Commissioner Skoro to approver the minutes of June 2, 1998. Motion carried by the following vote: Ayes: Beek, Glasgow, Pfaff, Schonlau, Skoro Noes: None ,Absent: Phillips Abstain: None • Motion by Commissioner • Glasgow to approve the minutes of June 3, 1998. Motion carried by the following vote: Ayes: Beek, Glasgow, Pfaff, Schonlau, Skoro Noes: None Absent: Phillips Abstain: None Chairman Schonlau stated that it has been his privilege to serve the Community and thanked the City Council for six years. He also stated that it had been an honor to serve with. his fellow leaders of the community seated with him and a real joy to work with the City staff. Commissioner Glasgow commended Chairman Schonlau for his leadership of issues such as volleyball and the Bob Henry Park and stated how much the Commission and City staff appreciate all that he has done. Vice Chair Beek presented a plaque to the Chairman with her thanks. III. SEATING OF NEW COMMISSIONERS Chairman Schonlau welcomed the new Commissioners Robin Sinclair, Marc Franklin and Tom • Tobin. 0 NEW COMMISSIONERS WERE SEATED IV. ELECTION OF OFFICERS Vice Chair Beek opened the nominations for Commission Chairman for FY 1998/99. Parks, Beaches & Recreation Commission Regular Meeting .July 7, 1998 Page 2 Motion by Commissioner Glasgow to nominate Vice Chair Beek as Chairman. Nominations were closed. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None Vice Chair Beek opened the nominations for Commission Vice - Chairman for FY 1998/99. Motion by Commissioner Pfaff to nominate Commissioner Glasgow. Nominations were closed. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None New Commissioners took appropriate seats. Chairman Beek asked the new Commissioners to introduce themselves. V. PUBLIC COMMENTS • None Commissioner Glasgow at the request Carol Hoffman, The Irvine Company requested the Commission take Item VII -8 out of order. VII. DISCUSSION ITEMS 8. Change of Designated Street Tree — Director Niederhaus stated that staff recommends approval of The Irvine Company's request for a change of the designated street tree from the Desert Gum to the Indian Laurel Fig for street tree continuity along Avocado Avenue between East Coast Highway and Farallon. Additionally, The Irvine Company will assume ongoing maintenance and any hardscape repairs caused by the street trees adjacent to the Corona del Mar Shopping Plaza. Chairman Beek opened the public hearing. Carol Hoffman, The Irvine Company, restated that The Irvine Company's request to place 24" boxed Indian Laurel Fig trees and of course would assume ongoing maintenance. Chairman Beek closed the public hearing, Motion by Commissioner Skoro to approve the request for a change of the designated • street tree of Desert Gum to the Indian Laurel Fig on Avocado Avenue. Motion carried by the following vote: SAyes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None Parks, Beaches & Recreation Commission Regular Meeting •July 7, 1998 Page 3 IV. CONSENT CALENDAR 1. Correspondence — Correspondence from Jack Taylor, July 6, 1998; Mike Wade, July 7, 1998; Joan Lambe, July 7, 1998; and Arne Peterson, July 7, 1998 was added. 2. Park and Tree Division 3. Recreation Services 4. Senior Services Motion by Commissioner Skoro to accept items 1 — 4 on the Consent Calendar. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None VII. DISCUSSION ITEMS (CONTINUED) 5. Planning for the Bonita Canyon Parks — Steve Hunt, Senior Recreation Manager stated that • planning for the Bonita Canyon had consisted of meetings of the Open Space Committee, 2 public meetings and at the Commission level. He stated that at 'the Commission's direction, EPT has returned with. directed changes. Steve Hunt introduced Matt Hall from EPT who presented a brief overview of Bonita Canyon Park. Chairman Beek stated that community might have read inaccurate .reports, that this Commission has not approved a skateboard park or any particular item on this park. She also stated to the public that comments should be for use for the parcel. Chairman Beek opened the public hearin4. Bruce Byrna, 1706 Port Sheffield stated that the Commission should consider speed bumps or inhibitors as traffic flows very rapidly. Commissioner Glasgow agreed that the idea of speed bumps and or stop signs should be brought to the attention of the Traffic Engineer. Chair Beek stated that once the use of the park is determined, traffic conditions would be studied. The followina spoke against a skateboard Dark: James Meade, 1979 Port Claridge Place Chris Kitrell, 1731 Port Stirling Place Pat Diagiacomo, 1701 Port Sheffield, President,'Harbor View Homes. Jhan Van Heil, 1742 Port Sheffield • Katherine Pastre, 1954 Port Albans Place Parks, Beaches & Recreation Commission Regular Meeting •July 7, 1998 Page 4 The following spoke for the skateboard park: Zachary Hooper, 307 East Bay, #4 John Paul Collette, 219 Via Dijon Dan Chang, 5408 Seashore Drive, #B Paul Schmitt, 1351 Logan Avenue Shelly Mason, 2331 Heather Lane Mark Sweetser, 440 E. 17th Street Rick Fish, 3051/2 Main Street Mike Wade, 33 Belcourt Drive, stated that he was pleasantly surprised with the modifications and questioned the City has had interaction with Pacific Bell regarding additional parking. Mr. Wade again stated about the need for additional soccer fields based on growth, which continues to grow. Steve Hunt, Senior Recreation Manager, stated that staff had met with Pac Bell, and that there is a possibility for joint use, but noted that the existing parking lot is not large enough (only 20 spaces) to support the required parking need. Jan Vandersioot, SPON, congratulated the Commission for keeping areas of the park as a • natural area and enhancing it with appropriate landscaping. Chip Green, 1701 Port Abbey, stated that the neighborhood is thrilled with the park and supports fast tracking. Mr. Greene also noted that hundred of the residents have stated their concern regarding a skateboard park but stated that he believes that there is a need for a skateboard park, and recommends that the Commission look at other areas. Chairman Beek closed the public hearing. Commissioner Glasgow stated that there is a definite need for a skateboard park in Newport Beach and reminded the public that Bonita Canyon is a City park, and that the Commission had been trying to find the best fit for uses. He then thanked the community for their input and stated that the Commission should move quickly. Motion by Commissioner Glasgow that final' plans for Bonita Canyon Park continue without allocating an area for a skateboard park. Commissioner Skoro also stated that there is a need for a skateboard park and would like the Commission to consider alternate locations for a skateboard park in the future, but he stated that Bonita Canyon was not the appropriate location. Steve Hunt, Senior Recreation Manager suggested that because of the location of basketball courts at Arroyo Park that the basketball court also be eliminated. • Motion c Ayes: Noes: Absent: Abstain: arried by the following vote: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin None None None Parks, Beaches & Recreation Commission Regular Meeting •July 7, 1998 Page 5 Chairman Beek encouraged the skateboarders to organize and challenge the Commission to find space for them to skate. Chairman Beek adjourned the meeting for a break. Chairman Beek reconvened the meeting at 8:57pm 6. Newport Center Economic Opportunity Committee — Commissioner Skoro discussed his attendance at the joint meeting of Parks, Beaches and Recreation Commission, Board of Library Trustees and the City Arts Commission. He stated that nothing has been established yet to take a position. The Commission also stated that they would like to be notified of any future meetings of the NCEOC. Chair Beek opened the public hearing Jan Vandersloot, SPON, presented pictures of the area behind the library; he stated that the 12 acres of land should be kept in a natural state. He also stated that the SPON has requested City Council name it as an ESA area. • Dean Reineman, 1877 Parkview Circle, Costa Mesa, presented pictures of the ocean vista travelling along MacArthur Boulevard. Chairman Beek closed the public hearing Motion by Commissioner Glasgow to send a letter to City Council reiterating Parks, Beaches and Recreation Commission position stated in the CIOSA, and that any change to the agreement should be directed to the Commission for their discussion to the City Council. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 7. Avocado Avenue Median Tree — Director Niederhaus recommended using the Commission's suggestion of planting Cuban Royal Palms be postponed and possibly added to the CIP for FY 99/00. He stated that funds for this project would have to come from the CIP Reforestation Fund if Commission decided that these Palms be planted this FY. Chairman Beek opened the public hearing. Jan Vandersloot, SPON, questioned why is there a war on ficus tree, and objected to a • systematic effort and funds used to remove ficus trees. Director Niederhaus stated that there is an inordinate amount of damage caused by the ficus throughout the City, and that concrete -crews must make necessary repairs every year due to the retention of overgrown ficus trees in parkways. Parks, Beaches & Recreation Commission Regular Meeting •July 7, 1998 Page 6 Chairman Beek closed the public hearing. Motion by Commissioner Glasgow to direct staff to allocate funds for one tree at a time, which will give them time to grown and possibly look to neighborhood businesses to donate funds for the replanting. He suggested that the Commission revisit this issue in 6 months. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 9. Tree Removal Appeal — Chairman Beek stated that homeowner had requested that this item be removed and added sometime in the future. 10. Subcommittee Reports — Chairman'Beek discussed the need for a study session to discuss the parks and the appointment of subcommittees next week. Director Niederhaus stated that the Tree Committee needs to be reinstated. Chairman Beek • appointed Commissioners Skoro and Tobin and herself. Budget — No new information. . Annexation — No new information Naming of Parks - Commissioner Glasgow stated that the committee would meet before the next meeting in August. . Joint Commission /Board Committee — Discussed earlier under Item VII -6. VIII. FUTURE AGENDA ITEMS None. IX.ADJOURNMENT- 10pm SUBMITTED BY: • TERI CRAIG, COMMUNITY SERVICES ExECUTIVE SECRETARY CITY OF NEWPORT BEACH •Parks, Beaches & Recreation Commission Study Session July 16, 1998 — 7:30am CONVENED AT 7:35am I. ROLL CALL Commissioners Present: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Commissioners Absent: None Staff Present: David E. Niederhaus, General Services Director Steve Hunt, Senior Recreation Manager Marcelino Lomeli, Park & Tree Superintendent John Conway, Urban Forester Teri Craig, Executive Secretary II. PUBLIC COMMENTS None III. BONITA CANYON PARK SITE PLANNING • Chairman Beek reviewed the history of planning process for Bonita Canyon Park. Matt Hall, EPT Landscape Architect reviewed the conceptual plan for the park with the Commission. Discussion ensued regarding budget and use of park. Chairman Beek stated that the plans need to move on a fast track as costs continue to go up. She also noted that she had talked to several members of Council including Mayor Edwards regarding the status and planning of the park. Director Niederhaus stressed the important of accurate construction cost estimates throughout the planning process to prevent delays in contract award. Vice Chair Glasgow asked staff to write a plan of action with milestones for the next regular meeting. Matt Hall, EPT Landscape Architects will return with plans for the August 4 regular meeting. IV. REVIEW of GENERAL SERVICES POLICIES Director Niederhaus gave a brief overview of the G -1 and G -3 City policies. Chairman Beek reviewed how trees are removed and the appeal process to the Commission. V. 'BUDGET PROCESS' • Director Niederhaus reviewed the Resource Allocation Plan, Budget Detail and the Capital Improvement Project publications and discussed preparation of the timeline for these items. Commissioner Skoro stressed the importance of the Commission being proactive and should meet with the City Manager in January before the budget is turned in. Parks, Beaches & Recreation Commission Study Session •July 16, 1998 Page 2 VI. COMMISSION PROCEDURES Chairman Beek reviewed the attendance requirements and City policy related to the Commission talking to the press. Chairman Beek stated that the following committees would need to be appointed at the next meeting: Open Space Budget Naming of Parks Citizen of the Year Skateboard Sites Liaison to Joint Committee Liaisornto OASIS Costa Mesa Joint Committee VII. ADJOURNMENT - 9:30am • SUBMITTED BY: • TERI CRAIG, COMMUNITY SERVICES ExECUTIVE SECRETARY 0 r - Community Services Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92993 Attention: Steve Hunt, Project Manager, P, B &R C l+e,m i V -1 Carol Cohn 1715 Port Stirling Place Newport Beach, CA 92660 July 7, 1998 HULA 51959 CQIu MUNay SERBrbE9 This is to voice my opposition to the proposed public skateboard course planned for the corner of Old Ford Road and MacArthur Boulevard in Newport Beach (cross streets are Bonita and MacArthur). , We are not in favor of this use of parkland for several reasons: 1) It is not appropriate to place such a public course or public attraction on the corner and entrance to a quiet, residential area. • 2) It will draw 200+ people a day to the area which has already seen a tremendous increase in traffic due to new residential building and due to the other public playing fields planned for the park. 3) The corner of Bonita and MacArthur Blvd. is already congested with vehicle traffic and is the site of regular accidents. This will only add to the traffic at that intersection. 4) Parking has been planned to accomodate the playing fields, but not for the added cars that will carry skateboarders into the park. Please eliminate the proposed skateboard course from your plans. Ve truly yours, ow Carol Cohn CI n U • 0 RFr,='A` rf /UL 1 (�/998 C�� MR. & tylRS. R0S'I=RT Nl. iNOLCf. 611 GORGONIA NEWPORT BEACH, CA 92880 71-?/yj' 0� Jz�� CZ�A ez /2-d v G / 0 David Niederhaus. Diractor General Services Department City of Newport Beach F.O. Box. 1768 Newport Beach, CA 92658 -8915 Dear Mr. Niederhaus, F.O. Box 111 Corona del Mar, CA 92625 July 16, 1998 RFf,mit m JUL 17 1998 COMMUNITY I am writing about the renovation of the city park on Bayside Drive between Iris and .Jasmine streets in Corona del Mar. My house is located directly across the street from the park at JUJJ Bayside Drive. ' In the process of renovation most of the trees that were • in the park have been removed. These trees and shrubbery had given my house a lovely view. With their removal this view has been lost and replaced by an unattractive vista of playground equipment and two apartment houses. The loss of trees has also resulted in an unshaded area of seating near the playground equipment. Therefore. I am requesting that several more trees be added to the existing landscaping so that some of the former greenery and lush landscape can he recaptured. . I have had conversations with Steve hunt and Marcelino Lomeli about, my request and hope to meet with them soon about this matter. Also, I trust that the addition of a few trees will be within budget. Sincerely, Shirley A. Conger cc: LaDo�na ICienitz, Dir. Community Services Don ',,Webb, Dir Public Works • *igof Newport Beach COMMUNITY SERVICES July 23, 1998 .'.) BOX 1763. 3100 NEWPORT i_'!i) NEWPORT BEACH, CA 916i3.3 ^ II Mayor and Members of City Council City of Newport Beach 3300 Newport Boulevard PO Box 1768 Newport Beach, CA 92658 Dear Mayor and Members of City Council; PHONE 714.644.3151 FAX 714. 645 -3155 This letter will serve as reinforcement of the Parks, Beaches and Recreation Commission's unanimous approval in keeping the parcel of land known as Newport Vi/ /age north of the library dedicated as open space. • It is our belief that retaining this property with its spectacular gateway view and the soft scape it allows in the middle of a business environment is a much greater asset to the City of Newport Beach than the development that is currently being considered by the City. At the September 6, 1994 meeting of the Parks, Beaches and Recreation Commission, this parcel of land was added to the Recreation and Open Element and listed as open space. Thank you in advance for your consideration of this correspondence. Respectfully, Pat Beek, Chair Parks; Beaches and Recreation Commission 13-r— cc: Kevin Murphy, City Manager 0 �J Agenda Item No. (V _ a- August 4, 1998 General Services Department Parks and Trees Divisions July 1998 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding Bonita Canyon, Arroyo Parks, Bonita Creek Park Sewer Project, Peninsula Park Field Renovation Project, and the Harbor View Pool Expansion Project with the Public Works Department. 2. Staff continued coordinating Phase II of the "Green Acres Reclaimed Water Project, with the Public Works Department. The project will route reclaimed water to irrigate Bonita Creek and Eastbluff Parks and several of the Jamboree Road medians. 3. Staff, at various sites, completed irrigation renovation and plant replacements. • 4. The asphalt walkways at Galaxy Park were replaced with concrete by contract services. 5. The Bayside Park play area renovation project that was coordinated with the Community Services Department was completed. 6. Staff continued coordinating the annual control of rodents by contract services. Upcoming Activities for August 1. The planting of replacement shrubs and ground covers will continue Citywide. 2: Staff will continue to monitor the Fletcher Jones Mitigation Plan in the Big Canyon area. 3. A final donated bench will be placed at the lower observation area of Inspiration Point. This completes the replacement of all of the original benches. 0 r Tree Division Activities During the month of June, 753 trees were trimmed, no trees were removed, no trees were planted, 3 emergency calls were responded to regarding trees and the Urban Forester received 299 tree maintenance requests. A Park and Tree Laborer position was funded for the new fiscal year to assist the Urban Forester. This position will further improve the services provided regarding street trees, especially in the area of small tree maintenance, traffic and right of way clearance trimming, and root pruning for hardscape repairs. 2. The City tree trimming contractor West Coast Arborists completed work at several locations within the Newport Heights, Balboa Island, and the Bastbluff areas. 3. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 4. The Harbor View Hills South Community Association has requested the second phase of reforestation in their area. Staff will be evaluating the request to see if it meets the • criteria outlined in City Council Policy G -1 and bringing the matter to the Commission at the September 1 meeting. Mar&lino G. Lomeli Park and Trees Maintenance Superintendent MGL /pw is (Item N -3) August 4, 1998 • COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior'Recreation Manager Re: Monthly Activities Report Vacant Recreation Coordinator Position - The hiring process for the Recreation Coordinator position has been completed. The new person is scheduled to start August 17, and will be responsible for the youth programs and facility rentals. Adult Sports - The summer adult basketball and softball leagues will conclude in August. The deadline for the fall leagues is August 14 with games "scheduled to begin on September 8. Lincoln Athletic Center - The athletic fields at Lincoln will be a very busy site during the month of August. There are three main projects: 1) AYSO 57 is purchasing and installing sod to prepare the soccer fields for the upcoming fall season; 2) Newport Beach Little League is set to construct the baseball field improvements for field #2; and 3) the school's parent group is installing a new tot lot. While the youth programs are dormant for these few weeks, adult softball games will be there • Mondays through Thursdays. Classes /Instruction - Summer session is midway to completion. Sailing, surfing and beach camps are filled to capacity. The fall Navigator which will feature a new easy to read format is at the printer and will be delivered to residents the week of August 24. Navigatorweb pages are online on the City's Web site. The registration form from the Web site has been utilized to sign up for summer programs. Aquatics - The summer swim lessons are in the third of five sessions. Classes end at MBAC on August 14, with the final lessons at Newport Harbor High School on August 29. On July 19, the Orange County Municipal Athletic Association Swim Meet was held in Newport Beach rat MBAC. Over 300 children from seven different agencies ages 7 -14 participated in this qualifying meet. There were over 50 qualifiers from the Newport Beach team who will move on to the Southern California Municipal Athletic Federation meet on August 1, to be held in Irvine. Revenue and participation as of July 22 are reflected below: Lap Swim Revenue: Fees on site = $900 Annual Passes = $1,235 • Punch Passes = $255 Ttl Lap Swim Revenue = $2,390 Ttl participants = 995 (Pool closed July 4 and 19) • Monthly Activities Report Page 2 Recreation Swim: Total revenue = $1,795 Total paid participants = 11795 Total drop in camp participants billed at the end of the Summer = 800 Swimmina Lessons: Total revenue = $22,315 # of classes 6/22 -7/22 = 227 # of classes with max enrollment = 137 (60 %) # of participants = 656 Total revenue for aquatics as of July 22 = $26,500 Other Sailing lessons in the Harbor had to be canceled the week of July 21 due to the sewage spill in the bay. Participants were given credit or refunds for the days missed. An evaporative cooler was installed at West Newport Community Center and not a moment too soon as a heat wave hit Newport Beach. Reports from basketball and volleyball players say the cooler has helped a great deal. • New tot lot equipment has been installed at Eastbluff Park, Las Arenas Park and Bayside Drive Park. The Bayside replacement was part'of an overall capitol improvement renovation project of the entire block between Iris Avenue and Jasmine Avenue. The Balboa Family Festival date has been changed from September 26 to October 3 to avoid conflicts local merchants had with another special event. 0 0 COMMUNITY SERVICES DEPARTMENT Arts & Cultural — Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Monthly Activities Report (Item N -4) August 4, 1998 Special Event — Independence Day was celebrated on July 1 at OASIS. A BBQ lunch was provided on the, patio to 200 people, with, entertainment provided by a Barbershop Quartet and The Geriatrics, a three -piece jazz band. The day was an enormous success. Housing and Health Insurance Expo — Planning is underway for a Housing and Health Insurance Expo to be held October 16 in conjunction with the flu shot clinic. Senior living facilities from active living to assisted living and health insurance companies will be invited to purchase a table for $50. They will provide information on their services and costs of their programs. • • 0 rof< t l U n s, III -f- fiQ Rrio CURRENT BUSINESS (ITEM V -5) August 4, 1998 TO: Parks, Beaches and Recreation Commission FROM: Dave Kiff, Assistant To The City Manager SUBJECT: Relocation Of Imua Outrigger Canoe Club From North Star Beach To 18`" Street Beach ISSUE: Should the Commission recommend that the City Council allow Imua to store its outrigger canoes on City beaches overnight? If so, should the Council authorize overnight storage for Imua at North Star Beach, 18« Street Beach, or some other location? *BACKGROUND AND DISCUSSION: To understand the issues raised by this Agenda Item, readers must understand the somewhat complex relationship between the City, the Newport Aquatic Center ( "NAC"), and the Imua Outrigger Canoe Club ( "Imua "). The Newport Aquatic Center (NAC) At least three documents guide the City in its relationship with the Newport Aquatic Center (NAC) at North Star Beach along the Upper Newport Bay. These include: • the NAC's 25 -year Ground Lease (the "Lease ") with the City (executed in 1987 and amended in 1997), set to expire in 2022; • the Conditional Use Permit (the "CUP ") granted to ,NAC by the City in 1984 (outlining 63 conditions that the NAC must comply with in order to continue in operations); and • the NAC's 1988 Facilities Management Plan (the "Plan ") that outlines the NAC's administration and plan of operations. The Lease gives the NAC the ability to construct and maintain an 18,228 square foot facility at North Star Beach. It also directs the NAC to: • Construct a parking lot with 83 spaces (with 64 in "phase 1" of the construction); • Seek and obtain the appropriate permits for construction; • Turn all NAC facilities over to the City and County after the lease expires; • Hold $1 million worth of liability insurance for bodily injury/property damage; • • Submit a Facilities Management Plan to the City for review and approval; and • Comply with 63 conditions of the CUP; Newport Beach PB &R Commission Item V- -S is Among the 63 conditions in the CUP are requirements that the NAC provide the following when operating the Center: • Not less than 63 parking spaces secured by a chain or gate at the entrances to the NAC plus spaces for the disabled; • Limited hours of operations — 6:00 a.m. to 10:00 p.m. with no outdoor classes offered after 7:00 p.m. and only advanced in -water training between 6:00 a.m. and 7:00 a.m.; • "seasonal" outdoor outrigger boat storage; and • a cap of 250 users of "the site" per day; The Plan directs the NAC to develop instructional programs in cooperation with the City's Community Services Department. It also: • Reserves 20% of the 250 daily use limit for "general public walk -in use" of boat launching facilities, public restrooms, and outdoor showers; • Re- states the CUP's restrictions on hours of operations; -Prohibits overnight accommodations at the NAC; • Requires the NAC to maintain at least 83 parking spaces; and • Prohibits the outdoor storage of boats, except for outrigger canoes (which may be stored outdoors upon determination by the Community Services Department, the Parks, Beaches, and Recreation Commission and the City Council." While the Lease permits the construction of an 18,228 square foot building, the NAC has operated in an 8,107 square foot facility since 1987. This smaller facility was referred to as "Phase I" in the Ground Lease. In 1997, the NAC submitted initial plans to the City to construct the remainder of the facility permitted.by the Lease. Construction on the expansion is now underway. When the construction is complete (estimated to be in September 1998), NAC officials expect that they will be able to offer the full range of programs outlined in the Plan. In preparation for that time, NAC officials have asked the City to assist the NAC in meeting the CUP condition that it restrict daily usage to 250 persons. NAC officials believe that the North Star Beach presence of Imua impacts that condition. Imua Outrigger Canoe Club Hawaiian -style outrigger canoeing — where teams of nine people (six in the canoe, three more in a chase boat) paddle an "outrigger" canoe noted for its distinctive balancing structure on one side of the canoe — came to Newport Beach in 1959. In the 1960s, the Newport Outrigger club and the Balboa Outrigger club grew in experience to become competitive with Hawaii -based clubs. In the 1970s, local enthusiasts formed the Imua Outrigger Canoe Club. Imua today has about 70 -75 active members who pay dues of $125 per "section" (about half a year) to participate. It is a non - profit organization formed under Section 501 c (3) of the Internal Revenue code. Imua's six - member Board of Directors oversees the Club's operations. Imua's members race "nearly every weekend" between May and September. Race sponsors locate races anywhere from San Diego to Santa Barbara, with an annual race to Catalina Island on Memorial Day weekend the highlight of Imua's season. Imua also attempts to support the local community, sponsoring a "Corporate Challenge" that has raised money for groups like the Upper Newport Bay Naturalists and the •Newport Beach Sea Scout program. Imua has also assisted Troop 350 of the Girl Scouts of America achieve individual small craft badges. Item V -5 Page 2 0 The Imua organization's canoeing "hardware" — now stored on the beach itself at North Star -- typically consists of: • four large outrigger canoes (45'long); • six smaller one person canoes (24' long); • one trailer for outrigger transport; • one large (12' by 4' by T) wooden storage box; and • two rolls of industrial hoses for washdowns. While the City of Newport Beach's Municipal Code ( §17.16.021) directs that "no person shall store any vessel, watercraft, or trailer on any public beach in the City ", Imua has had special permission to store its outriggers on either the 18'h Street Beach or North Star Beach since at least 1986. Imua has used at least two locations in the City to store and launch its canoes. During the 1980s, it used the beach at 18'h Street per an agreement with the Marine Department that outlined Imua's obligations at the site relating to parking, resident concerns, hours of operation, and on -beach storage (see Attachment A). The agreement also suggested that "...future (Imua) activities will be relocated to North Star Beach after January 1, 1987." Annually in the late 1980s, Imua and the City agreed to terms outlining outdoor storage at North Star Beach (see Attachment B). In recent years, however, the terms have apparently continued without explicit agreement. In the absence of any explicit agreement with Imua to remain at North Star, the City notified Imua in Way 1998 that Imua "will be required to move all overnight storage" from North Star Beach by May 31, 1998. Community Services Department staff was to examine alternative sites for Imua and to report back to the City Council's Harbors, Beaches, and Parks Committee (a Council Committee) on the status of the Imua move. When the City disbanded its Council Committees in May, the "report back" never occurred. Imua's outriggers and equipment remain on North Star Beach today. In the meantime, the City identified several alternative sites for Imua to store and launch its outriggers. These include the 18th Street Beach, the West Lido Island Bridge Beach, the DeAnza Commercial Property (west of Newport Dunes), and the beach at 10th and Bay streets. What is at Issue? Given the nature of the City's relationship with the NAC and Imua, the following issues arise that the Commission should consider: ./Does Imua's presence at North Star impact the NAC's 250 daily user cap? With the canoes stored onsite at North Star Beach, Imua's members enter and use the NAC parking lot. NAC worries that Imua's use of North Star Beach will cause NAC to exceed its 250 users per day cap. Further, NAC believes that Imua- generated traffic may impact the NAC's relationship with the Dover Shores community given concerns in the past about early morning noise and parking. Several other organizations — both non - profit and for profit — use North Star Beach given its public nature. As recently as December 1996, the City's Community Services Department noted its opinion that "the 250 daily users cited in (the Ground Lease) refers to those users of the Aquatic Center facility itself, not users of North Star Beach in general ",(see Attachment C): ,(Does Imua's presence at North Star detract from the NAC's ability to provide outrigger canoe classes to •interested parties? Some have assumed that the NAC would prefer that Imua not be a direct, on- the -beach "competitor" to the NAC's outrigger canoe classes. Imua responds that it has more interest than capacity in its own classes, and would gladly share its interested parties list to the NAC. Item V -5 Page 4 • ✓ If Imua stays, can Imua and the NAC work together and side -by -side at North Star? Julie Morris, Imua's president, notes that both the NAC and Imua have been 'partners" in a variety of ways. She cites the two groups' routine sharing of equipment (including outriggers) as an example. • • ✓ What alternative sites are appropriate for Imua should the Commission and Council dictate that Imua move its overnight storage of outrigger canoes? City staff has identified at least four sites (see above) to which Imua could move to avoid any additional impacts to North Star and the NAC. Optimum sites in Imua's eyes would include adequate parking, limited impact on neighboring residences, easy launching ability, and moderate to low beach use by the public. Morris has responded that Imua would prefer to stay at North Star, but that 18'h Street is an acceptable "but not ideal" location due to the large public use of the beach and limited parking. City staff notes that the land use at 181" Street may change In a significant way (after March 2000) depending upon the outcome of a current review of the "tidelands boundary" at MarinaPark. PAST ACTIONS /HISTORY: • September 1984 — CUP granted regarding NAC, includes 63 conditions. • May 1986 — City grants Imua five months of overnight storage at 18'h Street Beach, suggests relocation to North Star for 1987 season. • February 1987 — City enters into 25 -year Ground Lease with NAC. • January 1988 — NAC prepares and submits Facilities Management Plan to City. • May 1989 — City grants Imua seven months of overnight storage at North Star. • March 1990 — City grants Imua nine months of overnight storage at North Star. • December 1992 — City approves storage of 2 outriggers, overnight at North Star. • December 20, 1996 — Community Services Department issues letter to NAC stating opinion of Department that "the 250 daily users (cap) refers to those users of the Aquatic Center facility itself, not the users of North Star Beach in general." • September 1997 — City amends NAC Ground Lease, extends to 2022. • October 1997 — City meets with Imua, suggests limiting outrigger storage on beach to six 6- person canoes and 6 one - person canoes. • November 1997 — Dover Shores Community Association complains about "early morning rowing activities" associated with North Star Beach and the NAC's CUP. • November 1997 — Dover Shores resident A. Folkedal writes City to note anger with traffic and noise associated with NAC's Newport Autumn Rowing Festival Event held November 16, 1997. • November 1997 — City staff updates City Council on NAC's compliance with CUP. • February 1998 — City staff updates Council's Harbors, Beaches, and Parks Committee about recent meeting with NAC and other beach users regarding noise. • March 3, 1998 — City suggests four alternative sites for Imua • April 7, 1998 — Council's Harbors, Beaches, and Parks Committee gets staff report on North Star•efforts — includes a notation that residents "will keep a running log in an effort to identify trends that will help the (users) enforce noise controls." • May 1998 — Construction begins at NAC on expansion to size permitted by Ground Lease. • May 5, 1998 — City sets May 31, 1998 deadline for Imua to remove outriggers from overnight storage area at North Star. • May 26, 1998 — City disbands all City Council committees, including Harbors, Beaches, and Parks Committee • August 4, 1998 —City's Parks, Beaches, and Recreation Commission hears Imua item. FISCAL IMPACT: No direct fiscal impact to the City. Item V -5 Page 5 *.RECOMMENDED ACTION: Recommend to the City Council that the Council select one of the following three alternatives: 1) Require Imua to remove its outrigger canoes each evening, in effect denying Imua's request for overnight storage; or 2) Authorize Imua to store its outrigger canoes (and related equipment) overnight at the 18th Street Beach (or another non -North Star Beach location to be determined) by: (a) Directing staff to inform area residents and homeowners associations of the proposed change of Imua's location to 181h Street; (b) Adopting a resolution that would amend NBMC §17.16.021 relating to overnight storage of vessels expressly allowing Imua to store its outrigger canoes (and related equipment) overnight at 1811 Street effective November 1998 or the close of the 1998 canoeing season; and (c) Directing staff to develop a parking mitigation plan with Imua to avoid neighborhood parking problems at 1811 Street; (d) Upon receipt of the Plan, directing Imua to apply for a use permit to operate from the 181h Street Beach for a period of _ years. or 3) Authorize Imua to store its outrigger canoes (and related equipment) at North Star Beach (for a period of _ months/years) by: a) Directing staff to work with the City Attorney to determine (in writing) whether the 250 daily use limitation imposed by the NAC CUP applies to just NAC activities or to the entirety of activities at North Star Beach; and b) Adopting a resolution that would amend NBMC §17.16.021 relating to overnight storage of vessels expressly • allowing Imua to store its outrigger canoes (and related equipment) overnight at North Star Beach effective immediately; and c) Directing staff to report back within 3 months on a.plan that would maximize cooperative uses between Imua and NAC in terms of parking, classes, and facilities use; and d) Upon receipt of the Report, direct Imua to apply for a use permit to remain at North Star Beach for a period of _ months /years. ATTACHMENTS: Attachment A —1986 City -Imua Agreement for 1811 Street Beach Attachment B —1989 City -Imua Agreement for North Star Beach Attachment C —1996 Letter from City regarding the 250 daily user cap • 0 • • AGENDA ITEM NO. F -12 CITY OF NEWPORT BEACH Marine Department May 26, 1986 --or T0: MAYOR AND CITY COUNCIL FROM: 'Marine Department, SUBJECT: REQUEST FROM THE NEWPORT OUTRIGGER CANOE CLUB TO STORE AND LAUNCH CANOES FROM THE PUBLIC BAY BEACH STREET END AT 18TH AND WEST BAY Recommendation: If desired, approve the special request subject 1.' 2. to the following conditions: For the period starting June 1, 1986-through October 31, 1'9864ronly.rur- That the Outrigger•team and family members strictly observe'`Wl arty applicable Newport Beach Municipal Code sections pertaining tp 4, dogs, picnics, litter,•parking, etc. 3. That the president•of' the club be-directed to keep-in close contact with the neighboring -residents to preclude complaints caused by a lack of communication and /or misunderstandings regarding bay beach Municipal Code regulations, and that should the City staff be re- quired to 'respond to complaints, it may be grounds for immediate revocation of this permit. 4. That no trailer storage.be allowed "at any time on the bay beaches, except for loading or-unloading of canoes when trailer transport - atioh is necessary to compete in regattas, 5. That the club canoes be stored at a location adjacent to the Marina Trailer Park 'at 18th Street end. 6. That the club be prohibited from working out prior to 7 A.M. and after 9 P.M. 7, That only four (4) canoes and one (1) storage box are allowed on the beach 8. That club members attempt to park in locations other than 18th and Bay and 19th and•Bay, particularly on weekends. 9. That the canoes be moved from the present location to approximately 60 yards from the southern perimeter of the beach. This will relieve congestion near the boat launching area. JUL -01 -1998 16:28 991/ 0 10. That the club acknowledges that this will be the last summer that this beach will be made available to them. Discussion:, _AWW The Newport Outrigger Canoe Club has, for the last several summer seasons, utilized the public beach at 18th and Bay for the launching and storage of their canoes. No problems have come to the attention of the Marine Department regarding past use of this area. The Canoe Club is again requesting that the City Council grant special permission for the storage and launching of canoes at 18th and Bay Street end beach for the 1986 summer season. The Marine Department had discussed the use of the beaches and the conditions of the permit with the Outrigger Canoe Club. They understand the situation and have agreed to the conditions of approval. In the future all rowing type activities will be relocated to North Star beach, particularly after January 1, 1987. David Harshbarger •Director, Marine Department Ton m(� Tidelands Administrator • TM:db JUL -01 -1998 16:28 9 9i P.03 Muta,_" (; Item No. 11 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: April 25, 1989 TO: Parks, Beaches and Recreation Commission FROM: Recreation Superintendent SUBJE_T: Seasonal Outdoor Storage — Outrigger Canoes Recomr_ ,en�n: Approie the request for seasonal storage of Outrigger Canoes at North Star Beach preseited by the IMUA Outrigger Canoe Club subject to the conditions listed. Commission approval will be transmitted to the City Council for further consi:eration. 1. For the period of April 1 through October 31, 1989. 2. That the Canoe Club strictly observe all Newport Beach Municipal Codes Sections Pertaining to dogs, picnics' and litter. • 3. That no trailer storage be allowed at any time on North Star Beach. 4. Trailering of Outrigger Canoes to and from North Star Beach is prohibited before 9:00 A.M. and after 4:00 P.M. 5. That the Canoe Club be prohibited from working out prior to 7:00 A.M. and after 7:00 P.M. 6. All cars are to be parked within the parking lot area and not in the residential community. 7. Canoe storage shall be on the southeast portion of North Star Beach. 8. That the Canoe Club store a maximum of six (6) Outrigger Canoes. 9. That workout attendance and parking use be restricted if necessary due to activity emanating from the Newport Aquatic Center. 10. That the Canoe Club provide a Certificate of Insurance naming the City of Newport Beach and the Newport Aquatics Center, Inc. as additional insured for comprehensive general liability on amounts established by the Safety and Insurance Administrator. 11. Identification of a contact person(s) who will report to the Aquatic Center Executive Director. • 12. That entry gates to the Aquatic Center be locked as required in coordination with Aquatic Center staff. 13. That use of the Aquatic Center be limited to the outdoor /public facilities. J. 14. That non - conformance with the above conditions will result in immediate termination of the permit. *City of Newport Beach C3`d11UMM SERVICES December 20, 1996 ... . Joline Esparza, President Bruce Ibbetson, Treasurer Newport Aquatic Center One Whitecliffs Drive Newport Beach, CA. 92660 Dear Ms. Esparza and Mr. Ibbetson: This letter is written to clarify the maximum number of 250 daily users permitted to utilize the Newport Aquatic Center and North Star Beach. • Staff reviewed the staff report for and the minutes of the Planning Commission of September 6, 1984; the Use Permit issued by the City, September 1984; the Ground Lease between the City and the Aquatic Center, and consulted with Ms. Patty Temple, City Planning Director. It is the opinion of the Community Services Department that the 250 daily users cited in the documents refers to those users of the Aquatic Center facility itself, not users of North Star Beach-in general. If you have any questions, please do not hesitate to call (714- 644 - 3157). Sincerely, LaDOnna Kienitz Community Services Director /City Librarian • cc: Steve Morris Ed Benson Agenda Item No. U' • August 4, 1998 TO: Parks, Beaches, and Recreation Commission FROM: General Services Director SUBJECT: Council Policy G -1 (Retention or Removal of City Trees) Recommendation Approve the amendments to the attached G -1 Policy. History The G -1 Policy was originally adopted in 1966 as a means of providing procedures related to the retention or removal of City trees. After a lengthy study during 1996 -97, that included extensive input from citizens, community associations, and environmental groups, the Policy was rewritten by staff, reviewed by the Commission, and approved by Council in July 1997. • During the past several months, staff, including the City Manager, have met with various concerned parties regarding the tree policy issues that have developed over the past year. Each issue that surfaced has been thoroughly researched by staff and resolved as appropriate. The proposed Policy is annotated in the standard form: i.e. underlined items represent additions, and saikeeuts represent deletions to the current Policy. Discussion Two citizens' groups have provided their recommendations regarding this matter: one, a tree advocacy group associated with Stop Polluting Our Newport (SPON) led by Dr. Jan Vandersloot, and two, the Community Associations Alliance, a grouping of associations primarily interested in the reforestation policy. A Tree Committee of the Commission comprised of Chairman Pat Beek and Commissioners Val Skoro and Tom Tobin reviewed the attached Policy on July 16. Policy Changes • Page 2: Removal of City Trees The changes were recommended by SPON to improve the public notice process. Staff concurs. Page 3: Removal of City Trees • SPON recommends a fourteen -day appeal period before any tree removal occurs. This could result in a minimum of forty -four to sixty days before a routine tree removal could occur. Staff has no objections to lengthening the appeal process. Page 4: Reforestation of City Trees The reforestation applicant would have an appeal option to the Council if the Commission did not approve a reforestation request. Approval of this amendment would allow the applicant a second opportunity for approval. Staff concurs. Page 5: Tree Trimming Standards /Supplemental Trimming The requirement for a completed trimming request and full payment in advance will ensure a more orderly process for staff. Additionally, an individual member of a community association must obtain an association endorsement for supplemental tree trimming. The latter ensures that the association is kept informed of individual member requests. Staff concurs. Supplemental Tree Trimming Procedures The current Policy permits the development of supplementary tree trimming procedures by staff. Several changes have also been proposed for the current Procedures as a result of meetings with the Alliance. A draft of these Procedures, which are separate from the Policy and were prepared • by the General Services Department Staff, is attached for your review. Approval of the various items would improve the supplemental tree trimming service and facilitate staff work. In summary, staff has carefully reviewed and consolidated appropriate tree policy changes with the various groups and individuals with the objective of improving the current Policy. Very respectfully, David E. Niederhaus DEN /me Attachments: (A) Proposed Council Policy G -1 (B) Draft Supplemental Tree Trimming Procedures n U 11 G -1 RETENTION OR REMOVAL OF CITY TREES The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, and supplemental trimming of City trees. City street trees are an important part of the character and charm of certain communities and regular care, trimming, maintenance and programmed replacement are necessary to preserve this charm while protecting public and private property. SPECIAL CITY TREES It is the City's ,policy to retain City trees categorized as landmark, dedicated, or neighborhood trees which contribute to and give character to an entire neighborhood. Landmark, dedicated, and neighborhood trees are identified on Attachment 1, and shall hereinafter be referred .to as Special Trees. Trees within these categories shall be established, mapped, recorded and maintained by the • Parks, Beaches and Recreation Commission ( "Commission "). Special Trees shall be retained,' unless there are exceptional problems which require their removal. Prior to consideration for removal of Special Trees, the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful in retaining a tree(s) then, a full report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Trees, the City must comply with the noticing provisions of the Removal of City Trees section set forth in this policy. During normal sidewalk, curb, and street repair activity requiring root pruning, all steps will be taken to retain Special Trees. If tree roots are to be pruned in association with hardscape improvements, sufficient timing in advance must be planned'to ensure that pruning will not destabilize or kill the tree. If both sides of a tree's root are to be pruned, one side should be pruned a year in advance of the other side. ALL OTHER CITY TREES Is It is the City's policy to retain all other City trees unless removal is necessary for one of the following reasons: 1 G -1 . 1. The City tree has had, a history of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, or foundations based on City records or other competent and reliable authority despite specific treatment by the City to alleviate repeated damage. 2. The City tree has had a repeated history of interfering with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. 3. The City tree is dead, diseased, or dying. 4. The tree(s) must comply with the criteria for reforestation as contained in the Reforestation of City Trees section of this policy. 5. The tree(s) have been requested to be removed in conjunction with a City Council- approved neighborhood or community association beautification program. REMOVAL OF CITY TREES The initiation to remove any City tree may be .made by the General Services Department, Public Works Department, a legally established community association, or a private property owner by making application with the General Services Director. After receipt of the application a tree inspection report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined above for consideration for removal. Simultaneously, a notice shall be provided to the affected property owner and the owners immediately adjacent to the applicant's property, and the appropriate community association if applicable. The Urban Forester shall determine whether in his/her judgment additional specific treatment can be initiated to retain the tree. If a tree(s) is to be removed, the tree(s) will be marked at least 30 days prior to the removal with a white X (using temporaa paint) and posted with a sign notifying the public that they have the right of appeal. The sign shall also note a staff contact. in ^r-d°r- to net f.. the publie at lafge. Once a recommendation is made by the Urban Forester and the Park and Tree Superintendent to the General Services Director, and the General Services Director or designee concurs, then the applicant, the adjoining owners, .and the community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. The General • Services Director, or his designee, shall report at a regularly scheduled PB &R Commission meeting of all trees recommended for removal using the Trees Activities Report, except for those trees categorized in paragraph 3 in the preceding section on All Other City Trees. An applicant, an adjoining property 2 G -1 • owner, or any interested party may appeal the decision of the General Services Director to the Commission, and if the appeal cannot be resolved at the Commission level, then the final resolution will be determined at the City Council level. The Commission and Council, in considering any appeal, shall determine whether the removal meets the criteria outlined in this policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). An of the Commission decision. The General Services Department will delay any tree removals until'the appeal period has expired or until the Council has acted upon the appeal. REFORESTATION OF CITY TREES It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature create significant problems in curb, gutter, sidewalk or underground utilities. In certain neighborhoods, mature City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were • last trimmed. Today, arborists have developed lists of tree species which are able to grow in restricted parkway areas without causing significant future problems to curb, gutter, sidewalk, utilities or views. The concept of systematically replacing mature trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which are reaching their full life and are declining in health, is referred to as reforestation. As a City which understands the importance of trees and the beauty it brings to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City should expeditiously replace them with the appropriate designated City tree. Reforestation may also be initiated by residents utilizing the process outlined below. The City shall require the proper care and watering of replacement trees to ensure their proper growth and development as outlined in City Council Policy G- 6. Furthermore, no person shall tamper with replacement trees in violation of Section 13.08.040 of the Municipal Code. Individuals or parties desiring to reforest City trees in their respective area, may • submit a request to the General Services Director for consideration by the Commission that meets the following requirements: 3 G -1 • a. The proposed area must have clearly defined contiguous boundaries that include the trees proposed for removal and replacement, street addresses, block numbers, or other geographical information. b. Residential communities, neighborhoods or business organizations must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is defined for the purposes of this policy as ten or more homes in any given area of the City. As an alternative, areas represented by a legally established community association empowered with CC & R's, may submit resolution of the Board of Directors formally requesting reforestation with a statement that all members of the community association have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. C. A written agreement by the petitioning sponsor to pay 100% of the costs of the removal and replacement of the public trees in advance of any removal activity. The actual removal and replanting • will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. d. The replacement tree must be the designated street tree as prescribed by City Council Policy G -6 or the organization must request and have approval from the Commission of the designation of a different tree species. e. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" box trees. In' the event that the Parks, Beaches and Recreation Commission does not approve the reforestation request, the applicant has the option to appeal the proposal to the City Council. The applicant shall have ten calendar days to appeal the decision of receipt of the appeal. 0 TREE TRIMMING STANDARDS /SUPPLEMENTAL TRIMMING The City Council has adopted tree trimming cycles for trees of different ages and species. The current tree trimming cycles and trimming standards represent the El G -i • maximum feasible frequency and extent of trimming given current fiscal conditions. Except as provided in this Section, trimming shall be in accordance with the standards of the International Society of Aboriculture (ISA). • The City will consider, and as a general rule approve, requests to trim certain trees more frequently or to trim trees consistent with practices applied prior to the adoption of ISA standards (to enhance public and private views, preserve required sight/distance standards, or other public purposes) which are submitted by affected residents or the board of a legally established community association and the request is accompanied by a completed "Supplemental Tree Trimming Form" and full payment eemm tment to f ^ly reimburse the City for any costs of trimming. The General Services Director shall establish procedures to implement the supplemental trimming provisions of this Policy. An approval must be obtained from a legally established association by the requestor in areas with an active homeowners' association. M • CITY COUNCIL POLICY G -1 Supplemental Tree Trimming Procedures Applicants u ~^~erPt-e mss, per the policy, have the option to have City trees, in their parkway, trimmed by incurring the costs of such services per the following procedures: A request letter and completed "Supplemental Tree Trimming Form" must be submitted to the Urban Forester by the property owner or the board of a legally established community association specifying the number of City trees to be trimmed and the location of each tree by address. The cost of supplemental tree trimming will be $39 for each tree. Additionally, a check made payable to the City of Newport Beach must be included in the letter. 2. After the tree trirmrung request -has been verified by a site visit, the trimming will be scheduled by the Urban Forester, normally within 60 days. The Urban Forester will group multiple requests in a geographic area prior to scheduling • supplemental tree trimming. AApre -trim meeting will be scheduled on site by staff and the City tree trimming contractor with an association board representative to ensure detailed directions are given to the City contractor. Pre -trim meetings will not be scheduled for individual tree trimming requests not related to an association request. m ..:......:.... may be delayed ....t:, a suff:, ieR. number e r "ests aire r-eeeived. Supplemental tree trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA) or with standards applied to a particular area. prior to the adoption of the ISA standards in the City. These standards may include practices to enhance public and private views as necessary. 4. All supplemental trimming will be performed by the City tree trimming contractor, West Coast Arborists, with the supervision of the Urban Forester. Attachment B Prepared by the General Services Department June 19, 1998 0 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tree Committee July 16, 1998 CONVENED AT 9:15 A.M. I. Attendees Commissioners Present: Chairman Beek, Skoro, Tobin Staff Present: David E. Niederhaus, Director, General Services Department Marcy Lomeli, Park and Trees Maintenance Superintendent II. Public Comments - None III. ' Topic of Discussion Proposed provision changes to the City Council Policy G -1, "Retention or Removal of City Trees ". IV. Discussion Director Niederhaus presented a brief history of the G -1 Policy. He also outlined the proposed changes, especially those relative to the Reforestation section of the G -I Policy. General discussion pursued with the Commissioners present stating their support of the proposed changes. Director Niederhaus stated the Policy changes would be presented as an agenda item to the Parks, Beaches, and Recreation Commission regular meeting scheduled for August 4, 1998. V. Adiournment 1 10:00 A.M. Submitted by: Marcelino G. Lomeli, Park and Trees Maintenance Superintendent MGL /pw Attachment: City Council G -1 Policy (Item V -7) August 4, 1998 • COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches & Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: Bonita Canyon Park Plan Review RECOMMENDATION Review revised plans and forward with recommendations to City Council for their approval. BACKGROUND INFORMATION On July 7, the Parks, Beaches and Recreation Commission directed landscape architect EPT to prepare a revised site plan of the Bonita Canyon Park area for presentation. Alterations were made to remove the skateboard area. An updated site plan will be provided to the Commission at the August 4 meeting. Per Commissioner Glasgow's request, the following is a general plan- and construction • timeline, assuming that the Commission and Council give design approval by September 1, 1998: Cost Estimates Decision on scope of project Construction Documents Plan Approvals Bid Process Award Contract Construction Maintenance Period Total 2 weeks 2 weeks 12 weeks 12 weeks 6 weeks 4 weeks 24 weeks 8 weeks 70 weeks (estimated completion date - January 2000) These time allotments are rough estimates that could be effected by such factors as possible project phasing, approval processes, weather and contractor availability. z� d n M O tri z I M M y z n �1 y m 0 z �a n 0 s 0 0 0 'a �n x � v � a 0 H y n a It l 1 jmi 901 tri 0 z 0 y E 0 0 i �y n x a y N O O H a A 4 D 4 4 [� z w From: Jm 0. Vondenlo4 M0, Hu,dinpton Beach Donatelopy Fax- 714E4p4W Volea:714"4 nO To: Tod Ctip PWr1 aft Fddry.J*31.lM 10:13o43PM JAN D. VANDERSLOOT,M.D. ,i . 2221 East 16th StreetX P �� Newport Beach, CA 92663 • (714) 548 -6326 FAX (714) 848 -6643 July 31, 1998 Chairwoman Pat Beek, and Parks, Beaches, and Recreation Commission Members City of Newport Beach PO Box 1768 3300 Newport Blvd. Newport Beach, CA 92659 -1768 Re: G -1 Policy Revision Agenda Item V.6, August 4, 1998 By: FAX Dear Chairwoman Beek and Commission Members, I cannot attend the PBR Commission meeting on August 4, 1998, but I would like to make • a request that you add a, provision to the Reforestation Section of the G -1 Policy that would allow interested parties to appeal an approval of a reforestation request to the City Council. Currently, the G -1 Policy allows groups that want to reforest an area to appeal a PBR Commission denial,of the request to the City Council. There is no corresponding ability of the opponents of reforestation to appeal to the City Council. This is inherently unfair, unbalanced, and unjust. if the proponents of reforestation are allowed to appeal, then the opponents of reforestation should also be allowed to appeal. The current policy discriminates against opponents of reforestation. Opponents of reforestation may include citizen groups, members of Community Associations which may be forced to accept an unwanted reforestation by an autocratic Board of Directors, or individuals who appreciate'the value of mature trees. Suggested language which can be inserted at the end of the Reforestation Section could be: In the event the Reforestation Request is approved by the Commission, any interested party may appeal the decision of the Commission, by letter within ten calendar days, to the General Services Director, who shall submit the appeal to the City Council for review within 30 days of receipt of the appeat. Thank you for your consideration. 0 Sincerely, Jan D. Vandersloot, M.D. Suggested changes to G -1 Policy: REFORESTATION b. Residential communities, neighborhoods or business organizations must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is defined for the purposes of this policy as ten or more homes in any given area of the City. As an alternative, areas represented by a legally established community association empowered with CC &R's may submit a resolution of the Board of Directors formally requesting reforestation with a datopy of the notification sent to members and a list of members who received notification. Members must have been given an appropriate opportunity to respond before the Board voted on the request. 0 n U • LO Ero CO m@ Ca @ • _ Q) O @ O m E m E mp ° :Z0 E'0 L: �o c o rj) o •Ch N Ec m�•G @ O ro G O y cu .0 m co Q) E j, o o (D aZ as m U`— o°hamZ� CZ e E o� m d a o E E a u o 0) m,E c Co a a0ic I � •o EE$ �� CZ W a o 3 a° `o ILJ Co 'Z ' d W Cm ` y Z@ E co m �> > ac -zrz zi q a° H m 3.ro'3op3G wm b� w a3Lo ,Q) am o m U ♦ ♦ Nr♦ Q. ♦ ro Q m m Q o Q. U m � O �Q • ... U d O s O '���♦♦ Z `3 3 Z vi U 0 � m ,� c Q:; 0 WAA co 1 ONO np>i4L•'; O� w•,R 3 � �''y .. 1 w �'•.i 30 � f�N.t r•• � _� E m w W C d..• fn cL } LU w.> Z @ �v O d y = -Z- :5,0 d C, R ° O —, O L d— ,= d L w d o i f.., O j3 y o f 1 . '• o" ," cu CO rn a ° o a o m 4 >O oa m 3mo o y m L c: q) m W �a LU lz jO Co i Z ro Z d N tb C co d 'G LL O G ° Q ro� y O Z N 3�d E d o, O O O N C d t m3 'R E O G m C � •• d d � CO �m N O T w N '- cf U) W O Z U) } `o ^tom io ,G o ? = m O ° c 4 o V t m a W ° °�' Z ro� Qm - co ' ,GO �. . E¢m a"a o E d LL ¢ G e m W c ez m c m U m m Z m N to M O Q Ww C9L is W Q O � N r c O @ jp n E �m O U O @ m ro m y2 E .4 O Q! C m W N o. E ° ro d (D Co >m =iz co ti d m z CZL Q tiae�aV� J ¢ O C O U F+ U 0 E 3 d Q > d m h ma CL Q: (bOCL jz 0 coq) LL