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HomeMy WebLinkAbout10/06/1998 - PB&R Commission19!00 1 COMMISSION Minutes October 6, 1998 CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting October 6, 1995 — 7pm CONVENED AT 7pm I. ROLL CALL Present: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Staff Present: Steve Hunt, Senior Recreation Manager Marcelino Lomeli, Park & Tree Maintenance Superintendent Teri Craig, Executive Secretary U. APPROVAL OF MINUTES Motion by Commissioner Franklin to approve the minutes of September 1, 1998. Motion carried by acclamation. Motion by Commissioner Franklin to approve the minutes of September 22, 1998. Motion carried by acclamation. III. PUBLIC COMMENTS None • IV. CONSENT CALENDAR 2. Park and Tree Division 4. Senior Services Items removed from Consent Calendar 1. Correspondence — Correspondence from Yvonne Houssels, September 15; MaryAnn Weber, September 15; Virgil Robinson, September 18; Kate and Brian Corrigan, September 18; Eugene and Pat Neely, September 21; and Barbara Davis, September 24, was acknowledged. Letter from Trish Swenson, October 6, 1998, was added. Commissioner Skoro stated that he also had heard the same comments as stated in Ms. Davis' letter from members of the public. Commissioner Glasgow stated that the aesthetics of the park is attributable to Councilmember Glover and SPON, and noted that he would agree with most of the statements of the letter. Chair Beek directed staff to respond to the letter from Ms. Davis. Possibly a history of the Castaways could be done for the new members of the Commission at a future meeting. • Jan Vandersloot noted that he had been a part of the planning for Castaways Park for the last 10 years. He also stated that the public needs to be educated on what exactly is natural California growth is versus a weed. Parks, Beaches & Recreation Commission Regular Meeting October 6, 1998 Page 2 3. Recreation Services - Senior Recreation Manager Hunt asked the Commission who would be able to attend the Joint Meeting on Thursday, October 8. All commissioners will be able to attend except for Commissioner Franklin. Motion by Commissioner Glasgow to accept items 1 — 4 on the Consent Calendar. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None V. DISCUSSION ITEMS 5. Change of Designated Tree — Superintendent Lomeli stated that this report was deferred from last month. Chair Beek opened the public hearing; Yvonne Houssels, 1307 Outrigger Drive, President, Harbor View Hills South Homeowners Association, thanked City staff, and noted that all homeowners have been notified of the • request. Ms. Houssels stated that the Landscape Committee failed to make the deadline and that the Association met September 16 and after discussion recommended adding two additional trees to the list. Larry Weeshoff, 1407 Outrigger Drive, stated that lower Sandcastle needs to be reforested now, although he does question the choice of the New Zealand Christmas Tree as it could potentially grow to 70 feet and could pose a view problem. Superintendent Lomeli stated that 70 feet growth of the tree is the optimum but in this climate to reach 25 feet would take approximately 20 -30 years. He also stated that this type of tree is trainable. Jan Vandersioot thanked the Commission for listening to not only the Association but also the homeowners at the last meeting. Cathy Choate, 3900 Sandune, thanked the Commission for deferring action at the last meeting; this allowed time for a compromise to be reached with the Association. Jim Dickson, 1415 Outrigger, stated that the Association has been very open and responsive to the Homeowners. He noted that the only thing the homeowners want is to have the trees replaced. Chair Beek closed the public hearino. • Motion by Commissioner Glasgow to approve the request for a change of the designated parkway street tree within the Harbor View Hill South Homeowners Association area from the Little Gem Magnolia to St. Mary Magnolia, Hong Kong Orchid and New Zealand Christmas Tree. Motion carried by the following vote: Parks, Beaches & Recreation Commission Regular Meeting Noes: October 6, 1998 Absent: • Page 3 Abstain: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair,, Skoro, Tobin Noes: None Absent: None Abstain: None 6. Request for Initiation of 2d Phase of City Street Tree Reforestation — Superintendent Lomeli stated that this is a continuation from last month and that staff has no additional comments. Director Kienitz arrived at 7:40pm Chair Beek opened the public hearing; Yvonne Houssels, 1307 Outrigger Drive, stated that she had received correspondence from 3401 Seabreeze Lane. This property was left off the reforestation list and Ms. Houssels stated that property owner will cover costs and would like to be added to the 2d phase of the reforestation project. Jan Vandersloot thanked staff for listing the tree prices in the report, which clearly shows that the City is losing money by replacing beautiful trees with smaller inexpensive trees, and that he believes homeowners are requesting reforestation for reasons not listed in the • G -1 policy. Chair Beek closed the public hearing. Motion by Commissioner Pfaff to initiate the second phase of a City street tree reforestation program that will be funded by the requesting property owners and the Harbor View Hills Homeowners Association and that 3401 Seabreeze Lane be added to the list pending modification of the list. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None Bayside Park Renovation — Senior Recreation Manager Hunt stated that this item had been placed on the agenda due to letters received from residents around the area. Mr. Hunt stated that there are no additional funds allocated for this park. Staff recommends that the park remain as is. Chair Beek opened the public hearing. Janet Rappaport, 400 Iris, stated that Bayside Park was well used before the renovation. Ms. Rappaport stated that she knows of no one in the entire neighborhood that is happy • with the park. She stated that since the renovation the noise level has become unbearable, that a green hedge is needed for protection of the children. Ms. Rappaport also noted thatthe bench looks right into her bedroom and that this has become a privacy issue and recommends that this bench be moved right away. Parks, Beaches & Recreation Commission Regular Meeting October 6, 1998 • Page 4 Shirley Conger, 3033 Bayside Drive, stated that her property faces the park. Ms. Conger stated that since the so- called improvements have been made to the park her view has diminished. She stated that the trees have been replaced with much smaller trees and so the noise level has increased. Ms. Conger stated that transients were a problem when there was a lot of foliage on the hill, but that has been alleviated since the planting of the bougainvillea. She stated that more greenery needs to be added to the park and submitted a map with her suggestion for where additional greenery would be added. Eric Parker, 400 Iris, distributed before and after pictures of the park and discussed several items from the staff report and commented on transients in the park. He stated that the benches must be moved so that people other than parents can utilize them. He stated that the general mass of the park has moved closer to his home. Chair Beek closed the public hearing.; Commissioner Sinclair stated that as far as the growth of the trees that the public should be patient as they are young trees and will grow into larger trees. Commissioner Glasgow stated that if there is a privacy issue that the bench should be moved and asked staff to look into this immediately. He also questioned the discrepancy of noticing homeowners and would like a report on how this was done. Chair Beek stated that she feels that this park was done with safety issues in mind and that trees do need time to grow. Motion by Commissioner Glasgow to have staff look into moving the bench that looks directly into homeowner at 400 Iris and costs of adding additional foliage for privacy issues. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 8. Grant Howald Park Renovation — Senior Recreation Manager Hunt discussed rehabilitation of the project. Manager Hunt introduced Chuck Foley of Hirsch & Associates Landscape Architects who discussed the highlights of the project and presented a video on lighting configuration. Manager Hunt stated that staff is looking at a late April /May construction period. Chair Beek opened the public hearing, Travis Grant, member of a Rugby Club, stated that he just wanted the Commission to know that rugby is being played. • Chair Beek asked him if he knew how to become a co- sponsored group with ,the City. Manager Hunt commented that they, had talked about the possibility of this and would continue to do so. U • • Parks, Beaches & Recreation Commission Regular Meeting October 6, 1998 Page 5 Chair Beek closed the public hearing. Commissioner Pfaff left at 9:15pm. Motion'by Commissioner Glasgow to accept the proposed renovation design for Grant Howald Park and direct staff to proceed with the modification. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Sinclair, Skoro, Tobin Noes: None Absent: Pfaff, Abstain: None 10. Tree Removal Appeal — Superintendent Lomeli discussed that the appeal from homeowner at 1212 Devon Lane does not meet the G -1 policy criteria for removal. Chairman Beek opened the public hearing. Patricia Kingisey, 1212 Devon Lane, stated that the sidewalk around the tree has been replaced three times in the past 14 years, and that currently the sidewalk has raised an inch and is now a liability and will need to be replaced again. Ms. Kingsley stated that she is concerned that the roots will cause problems to water and gas lines and should that happen would the City be liable? Superintendent Lomeli stated that the sidewalk was replaced in 1994, and will again in this fiscal year; he also stated that the tree was trimmed in 1997, and will be next trimmed in 2000. Mr. Lomeli stated that there is a supplemental trimming policy where residents can pay $39 for trimming outside of the present three year cycle. Commissioner Pfaff returned at 9:30pm. Jan Vandersloot reminded the Commission that City trees should be kept whenever possible and that the Commission should follow staffs recommendation. Chairman Beek closed the public hearing. Motion by Commissioner Skoro to deny the removal request of one City parkway Sweet Gum street tree. at 1212 Devon Lane, but requested staff to contact the Gas Company regarding any damage. If Gas Company suggests problems, item will be returned to Commission next month. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 11. Schock Lease — Senior Recreation Manager Hunt reviewed the reasons for the lease renewal with Schock Boats and stated that the City has had an agreement since with them since 1968. • Parks, Beaches & Recreation Commission Regular Meeting October 6, 1998 Page 6 Chair Beek opened the Public Hearing. Hearing no comments. the Public Hearing was closed. Motion by Commissioner Sinclair to forward the Schock Lease to City Council for their approval. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 12. Subcommittee Reports • Liaison Committee - Director Kienitz shared with the Commission that at the last meeting of October 1, the Tri Lateral Committee voted to disband. • Open Space Committee - no information. • Budget — no information • Liaison with Oasis - Commissioner Skoro stated members of the Committee had gone for a tour and stated how impressed they were with 'Seniors Manager Jardine -Haug and the rest of the staff. • Naming of Parks - no information Community Services Award - no information. Skateboard — Commissioner Franklin stated that they had met with Steve Rose to discuss skateboard parks and that Commissioner Sinclair would be able to discuss skateboard parks at the Joint Meeting with Costa Mesa on Thursday. VI. FUTURE AGENDA ITEMS VII. ADJOURNMENT - IOpm SUBMITTED BY: IZ4 �A P TERI CRAIG, COMMUNITY SER CES EXECUTIVE SECRETARY • 3oint Meeting of the City of Newport Beach Parks, Beaches and Recreation Commission and the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission October 8, 1998 — 6pm • CONVENED AT 7pm I. ROLL CALL Present: Newport Beach — Beek, Glasgow, Pfaff, Sinclair, Skoro, Tobin Costa Mesa — Harris, Johnston, Mehren, Pinkerton, Sarris, Scheafer, Stiller, Zich Absent: Newport Beach — Franklin Staff Present: LaDonna Kienitz, City of Newport Beach Community Services Director /City Librarian Keith Von Holt, City of Costa Mesa, Community Services Director Andrea McGuire, City of Newport Beach, Recreation Manager Marcelino Lomeli, City of Newport Beach, Park &Tree Maint Superintendent Teri Craig, Executive Secretary II. IRVINE AVENUE MEDIAN IMPROVEMENTS Discussion ensued regarding the condition of Irvine Avenue media. Photos were also presented. Superintendent Lomeli stated that this would be a future item on the City of Newport Beach City Council agenda. City of Costa Mesa asked, that Newport Beach forward a copy of the City Council report so that it could be discussed at their next meeting on October 28. III. COSTA MESA FARM SPORTS COMPLEX Director Von Holt discussed the 18.3 acre complex that will house 6 soccer fields, 2 that are • lighted. The fields will open to the public sometime next sping. IV. COSTA MESA NEW DOWNTOWN RECREATION FACILITY DESIGN Director Von Holt reviewed the designs for the upgrade of the facility at Lions Park, including a new pool. The project was funded by CBDG funds. Director Von Holt stated that there has been discussion of moving the Historical Society and expanding the library, depending on availability of funds. V. SKATEBOARD PARKS Discussion ensued regarding the need for a skateboard park in Newport Beach and the difficulty in finding a site. The Costa Mesa Commission discussed their views on skateboard parks and promised to forward to Newport Beach a list of people involved in the planning of skateboard parks. VI. SPECIAL EVENTS Discussion ensued regarding Costa Mesa events. Director Von Holt stated that based on budget constraints, Costa Mesa had eliminated four holiday events, but the Rose Parade excursions and Day Camps still remain. Newport Beach shared with them the events that the City undertake, i.e. Winter Wonderland, Halloween, etc. VII. FUTURE PARK DEVELOPMENT Discussion ensued regarding park development in Costa Mesa, such as the joint River Park development. Discussion continued regarding policies for trees in neighborhood and street • trees. Superintendent Lomeli will send a copy of the City Tree and, View tree policies to Costa Mesa. Adjourned — 8:15pm SUBMITTED BY. TERI CRAIG, COMMUNrrYSERVICEs EXECUTIVE SECRETARY CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Special Meeting October 15, 1998 — 4:30pm CONVENED AT 7pm I. ROLL CALL Present: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Staff Present: LaDonna Kienitz, Community Services Director Don Webb, Public Works Director Steve Hunt, Senior Recreation Manager Marcelino Lomeli, Park & Tree Maintenance Superintendent Mike Sinacori, Utilities Manager Teri Craig, Executive Secretary II. PUBLIC COMMENTS None IV. GRANT HOWALD PARK Senior Recreation Manager Hunt stated that the construction plans are ongoing and that staff • has not received any communication from the community surrounding the park. III. BONITA CANYON PARK SITE PLANNING Rick Vanderwood, EPT Landscape Architects, stated that corrections had been made to Options B4 and B -5 of the preliminary cost estimates. Discussion ensued regarding the park. Director Webb stated that bare dirt will, not be left, there will be natural grass, but no irrigation on the mid and west sports parks. Chair Beek opened the Public Hearing John Della Grotta, President, Newport Beach Little League, 1939 Port Bishop Place, stated that using Option B =5 ($4,502,998) and C -1 ($866,346) was a reasonable compromise. Carol Hoffman, The Irvine Company, distributed a comparison between Irvine Unified School District and Newport -Mesa Unified School District mitigation agreements for the Commissions review. Ms. Hoffman also reiterated that The Irvine Company has done their part and The Irvine Company believes that City Council should be willing to find and augment any funds that are needed to complete the park. Ms. Hoffman also stated that after talking with the attorneys at The Irvine Company, the $3,250,000 can also be used on the Mid Sports Area. • Director Webb questioned Ms. Hoffman if homeowners around the Arroyo Park had been properly informed regarding the lighted park. Ms. Hoffman stated that it was included in the disclosure documents to the new homeowners, but noted that most of the new homeowners were Irvine Company employees. She Parks, Beaches & Recreation Commission Special Meeting October 15, 1998 • Page 2 - commented that possibly one of the questions that should be asked is why a restroom would cost $465,000. Director Webb stated that the restrooms must be completely vandal and graffiti proof and yet look attractive, and for'that reason there are high costs involved. Chair Beek asked Ms. Hoffman how long The Irvine Company would be willing to pay the fees of EPT Landscape Architects. Ms. Hoffman stated that they would continue to pay their fees until the working drawings begin. Discussion ensued regarding the solicitation of proposals for the working drawings. Scott Anderson, 1730 Port Margate, stated that having the berms are critical for sound attenuation and that the trees should be 'kept in the final proposal, as it takes so long for maturity. Mike Wayde, AYSO, 33, Belcourt'Drive, stated that he believes that the community will come forward to support the park. • Chip Green, 1701 Port Abbey, distributed a draft letter that will be forwarded to City Council from the Harbor View Hills Homeowners Associations regarding noise mitigation. Chair Beek closed the public hearing Discussion continued regarding the Bonita Canyon Park - Options Summary provided by EPT. Motion by Chair Beek to have EPT return with the following costs and options. Yes on: Option A -1 and C -1 (new C -1— West Sports Park with all amenities) Option B -4 and C -2 (old C -1) Option B -5 and C -2 (old C -1) Option B -5 No on: Option B -1 Option B -2 Option B -3 Option B -4 Option B -6 Motion passed by acclamation. VII. ADJOURNMENT - 6:30pm • SUBMITTED BY: TERI CRAIG, COMMUNITY SERVICES EXECUTIVE SECRETARY