Loading...
HomeMy WebLinkAbout12/1/1998 - Agenda Packet1 t • � 1 COMMISSION Meetings December 1, 1998 I. II. III. IV. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tuesday, December 1, 1998 — 7:00om City Council Chambers AGENDA ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • November 3, 1998 PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. 1. Correspondence (Item IV -1) From: Jim McGee, Newport -Mesa Junior All American Football, November 3, 1998 John French, Harbor View Hills South Homeowners Association, November 10, 1998 Jim & Wendy Erickson, November 16, 1998; November 19, 1998 Travis Grant, November 17, 1998 • To: Jim & Wendy Erickson, November 19, 1998 2. Park and Tree'Division (Item IV -2) Report of Park and Tree Division during November and upcoming projects in December. 3. Recreation Services (Item IV -3) Report activities during November. 4. Senior Services (Item IV -4) Report activities during November. 5. Bench Donation (Item IV -5) Donation of bench from Linda Wenger for Balboa -Pier. 6. Tree Donation. (Item IV -6) Donation of one African Tulip tree from Girl Scout Troop 2072 for West Newport Park. V. DISCUSSION ITEMS 7. Review of FY 1999/00 Capital Improvement Projects (Item V -7) Review of list presented by Parks Division of General Services Department and Recreation and Senior Services Divisions of Community Services Department. B. Bonita Canyon Park Verbal report of status of conceptual and financial plans. 9. Santiago Drive Parkway Street Tree Redesignation (Item V -9) Discussion of request of street tree redeisgnation. 10. Back Bay Rugby Club (Item V -10) Discussion of request of cosponsorship. 11. Volleyball Court Removal Appeal (Item V -11) Discussion of request to remove volleyball court at 2406 W. Oceanfront. Parks, Beaches and Recreation Commission - Agenda - December 1, 1998 Page 2 • 12. History of Bonita Creek Park (Item V -42) Discussion of history of Bonita Creek. 13. Subcommittee Reports • Budget • Community Services Award • Liaison • Naming of Parks • Oasis Liaison • Park & Open Space • Skateboard • Tree VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. VII. ADIOURNMENT • • CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting November 3, 1998 — 7pm CONVENED AT 7pm I. ROLL CALL Present: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin 'Staff Present: LaDonna Kienitz, Community Services Director /City Librarian Steve Hunt, Senior Recreation Manager Marcelino Lomeli, Park & Tree Maintenance Superintendent Teri Craig, Executive Secretary II. APPROVAL OF MINUTES Motion by Commissioner Glasgow to approve the minutes of the regular meeting of October 6, 1998. Motion carried by acclamation. Motion by Commissioner Skoro to approve the minutes of the joint meeting of October 8, 1998. Motion carried by acclamation. Motion by Commissioner Glasgow to approve the minutes of the special meeting of October 15, 1998, as amended. Motion carried by acclamation. • Ill. PUBLIC COMMENTS Travis Grant, 124 44 "' Street, noted that the Back Bay Rugby Club was still interested in using the field at Grant Howald Park. Commissioner Glasgow asked staff to contact Mr. Grant on the procedure for specific sports groups to reserve use of the field. Senior Recreation Manager Hunt stated that he had been in contact with Mr. Grant, but would continue to do so. Charles Hartwell, 2408 W. Oceanfront, stated that letters had been forwarded to the Community Services Department requesting removal' of the volleyball court near his home. Mr. Hartwell requested that this item be added to the agenda for December. IV. CONSENT CALENDAR 4. Senior Services Items removed from Consent Calendar 1. Correspondence — Correspondence from Harvey Holste, October 9, 1998; to Barbara Davis, October 21, 1998, was acknowledged. Correspondence from Pat Digiacomo, President, Harbor View Hills Homeowner's Association, October, 30, 1998, and Barbara E. Lichman, October 27, 1998, was added. Commissioner Beek, commenting on the letter received from Ms, Lichman, asked staff to provide a historical report on Bonita Creek Park for the benefit of the new commissioners for • the next meeting in December. 2. Park and Tree Division - Commissioner Glasgow questioned staff on the status of the Harbor View Pool. 3 • Parks, Beaches& Recreation Commission Regular Meeting November 3, 1998 Page 2 Superintendent Lomeli stated that the landscape and irrigation installation was recently completed at the pool and that a 30 -day maintenance period has commenced. Commissioner Glasgow also asked staff if reclaimed water were being used yet at City facilities. Superintendent Lomeli stated that at this time it reclaimed water is not being used. Superintendent Lomeli informed the Commission that the Corona del Mar Business Improvement District is donating $35,000 for a 2nd phase of reforestation and is requesting a matching donation from the City. Superintendent Lomeli stated that approximately 60 trees would be replaced. The Commission endorsed the matching donation. Jan Vandersloot, 2221 E 16d' Street, distributed pictures of illegal removals of trees, and questioned why City staff devalues the cost of the trees. Mr. Vandersloot requested that staff assess the full value of each tree and asked that the homeowner be fined for the illegal removal and replacement costs. Superintendent Lomeli stated that tree appraisals are done with established criteria by the International Society of Arboriculture which is based on variable factors. He also stated that resitution is always pursued through the City Attorney Office. Discussion ensued regarding restitution. Commissioner Glasgow noted that the G -1 policy is working, and that staff should not be micromanaged. Policies should not be changed just because of one illegal removal. • Irene Black, commented on the penalty of illegal removals, and stated that the Commission should make a strong_ recommendation for stiff fines and legal infraction with the City Attorney on any illegal removal of trees. Recreation Services - Senior Recreation Manager Hunt reminded the Commission that the facility reports are due. He also distributed a letter from the Southern California Municipal Athletic Federation ( SCMAF), announcing the selection of the City of Newport Beach for the SCMAF Golden Shield Award for outstanding contribution to the Federation through committee work and leadership and invited' the Commission to the awards dinner on December 4. 5. Donation from the Newport Heights Community Association (NHCA) - Superintendent Lomeli stated that the City has received a letter of donation of $5,103 to beautify Cliff Drive Park. Jan Vandersloot, 2221 E 161h Street, noted that the $5,103 was leftover before the Association disbanded, and would suggest that the money be used for other areas. Janine Allen of the NHCA stated that she had met with John Conway, he suggested that they concentrate on the slope immediately adjacent to the tot lot area of the park, but they would welcome any suggestion from Mr. Vandersloot on the proposal and would work with him on this. Motion by Commissioner Skoro to accept items 1 — 5 on the Consent Calendar. Motion carried by the following vote: Ayes:. Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin • Noes: None Absent: None Abstain: None 4 Parks; Beaches & Recreation Commission Regular Meeting November 3, 1998 • Page 3 V. DISCUSSION ITEMS 6. Bonita Canyon Park — Chair Beek stated that there has been an additional meeting with the school district and The Irvine Company to clarify some loose ends on the planning of the park. She thanked the Commission for all the work on the proposed park and stated that she was optimistic that this will be a park of which the City can be proud: She stated that this item would probably not appear on the City Council agenda until sometime in January. 7. Bayside Park Renovation — Director Kienitz stated that at the last meeting staff was asked to look at the issue or impact of the park on the privacy of the neighbors and the need for additional foliage at the park. She stated that the position of the bench had been changed and that staff does not recommend any additional planting as indicated in the written report. Commissioner Pfaff noted that he had just been at the park and concurred with the current planting. After the foliage has had time to mature he believes that the homeowners would be happy with it. Superintendent Lomeli stated that staff would do all they can to help the growth mature. Chair Beek opened the public hearine. Shirley Conger, 3033 'Bayside, stated that there seemed to be a couple of misconceptions. She noted that no correspondence on the planning of the park was ever received in 1997. is She believes that there is still an inadequate barrier between the park and the street, for safety and aesthetic reasons. Superintendent Lomeli stated that he would' discourage any additional plantings, and that children using the park should be supervised Ms. Conger stated that children play with balls and that without a hindrance, that the children follow the ball out into the street. She stated that all of the neighbors agree that there should be a barrier. Eric Parker, 400 1/2 Iris, stated that the problem continues to be the placement of the equipment. He stated that enjoyment of his living room has been lost because of the placement of the play equipment and the noise. He stated that he has visited several nurseries and has been told that the Sweetshade trees are not the right choice for the location and that these trees do not perform well. He urged the Commission to completely remove the bench -and to consider other ideas for the plantings. Superintendent Lomeli stated that the bench had been moved 20 -25 degrees to the west and that it does not face into the bedroom window, as requested by Ms. Rappaport at the .last meeting. Commissioner Beek asked Mr. Parker when he feels that the park is most heavily used. He stated that it is most used on Saturday and Sunday between 9 and 12. Commissioner Beek stated that this park is not heavily used. • Again, Mr. Parker stated that he wants the bench removed. J • Parks, Beaches & Recreation Commission Regular Meeting November 3, 1998 Page 4 Chair Beek closed the public hearing. Superintendent Lomeli stated that at the planning meeting which several residents attended, a bench was requested by residents to be placed there. Commissioner Pfaff stated that it was an ideal location for a bench. Motion by Commissioner Sinclair to keep the park bench on the east end of the tot lot so that it faces Iris Avenue and keep the landscape area along the north wall as designed and planted. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 8. Bayside Drive Beautification - Phase I— Superintendent Lomeli stated that 80 notices were sent to homeowners, no negative responses have been received. Bob Pederson, landscape architect, reviewed the conceptual plan for beautification of Bayside Drive - Phase I to the Commission. Commissioner Glasgow noted his concern about the hill, and stated that it is unstable, and • questioned whether it will cause any additional problems. Mr. Pederson stated that the addition of the wall would almost create a dam and eliminate any problems. Commission Skoro stated that the Irvine Terrace Community, Mai Kai, and Balboa Island Improvement Associations have enthusiastically received this plan. Commissioner Glasgow stated that this plan for beautification is Jong overdue. Chair Beek opened the public hearing. Jan Vandersloot, 2221 E 16`h Street, stated that this location would be ideal for native California planting, and recommended that that the Commissiornconsider that. Superintendent Lomeli stated that in future phases of the beautification, based on the soil condition and limited growth space, that Mr. Vandersloot's suggestion could be considered for shrub plantings. Chair Beek closed the public hearing, Commissioner Skoro asked that staff explore the possibility of up lighting on some of the plantings. Motion by Commissioner Glasgow to approve the conceptual plan of phase I for Bayside Drive and forward to Public Works, and direct staff to look into an option for lighting. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 0 • • Parks, Beaches & Recreation Commission Regular Meeting November 3, 1998 Page 5 9. Bayside Drive Street Tree Redesi nation — Superintendent Lomeli stated that the Golden Medallion will be used in phase I of the Bayside Drive Beautification project and recommends the redesignation. Chair Beek opened the Public Hearing. Hearing no comments, the Public Hearing was closed. Motion by Commissioner Skoro to approve the change of the designated street tree from Red Ironbark to the Gold Medallion Tree on Bayside Drive between Jamboree Road' and El Paseo .Drive. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 10. Santiago Drive Parkway Street Tree Redesignation — Superintendent Lomeli stated that Chris Welsh had notified staff that he would be unable to attend the meeting tonight and requested that it be postponed until next month. Commission concurred. Chair Beek stated that at Mr. Fluters's request, the Commission would hear item 13 out of order. 13. Tree Removal Request — Superintendent Lomeli recommeded this removal should be denied and suggested that Mr. Fluter work with the Newport Pier Association on a reforestation program. Chair Beek opened the Public Hearing, Russ Fluter stated that he has spoken to the Newport Pier Association, distributed 'a letter from the President and Vice President of the Newport Pier Association concurring with his request for the removal of the trees. Mr. Fluter stated that the tree blocks his building and customers are sometimes unable to find his and other addresses because of the trees. He suggested that the trees be removed and replaced with palm trees that are at least 10 feet tall. He also stated that he is willing to pay for the removal of these trees. Commissioner Skoro stated that the Association should proceed through the proper procedures and request a reforestation program. Commissioner Glasgow noted that he was surprised that Ficus trees would have been planted there. Superintendent Lomeli stated that staff would research the archives regarding that area, and why the decisions were made. He also stated that staff would work with Mr. Fluter regarding the possibility of a reforestation. Jan Vandersloot, 2221 E 16`h Street, stated that he has driven by that location many times and • that these trees are at least 50 feet away from 'these ' businesses. He stated that he does not believe that these trees have anything to do with stopping people from using his business or anyone else's. He urged the Commission to agree with staff recommendation. He also stated that he does not believe that reforestation is appropriate for that area and stressed staff objectivity. 7 • Parks, Beaches & Recreation Commission Regular Meeting November 3, 1998 Page 6 Chair Beek closed the Public Hearing. Motion by Commissioner Glasgow to deny the removal request of five City parking lot Indian Laurel Fig trees adjacent to 2025 West Balboa Boulevard. Directed staff to work with Mr, Fluter on possible reforestation. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 11. Tree Removal Appeal — Superintendent Lomeli stated that staff recommends this request be denied. Commissioner Skoro stated that this tree was unattractive. Commissioner Sinclair noted that the tree looked like it had been hacked. Superintendent Lomeli stated that because of prior trimming that this tree would always be disfigured. Commissioner Beek asked staff what they meant by stating in their report that the tree was moderately healthy. • Superintendent Lomeli stated that currently the tree is not 100% healthy due to past trimming practices and in time the tree may recuperate. Chair Beek opened the Public Hearing, Jan Vandersloot, 2221 E 16`h Street, stated that the homeowner needs to follow the G -1 policy. He also stated that if the Commission was to agree to the removal based on the looks of the trees, then Pandora's Box is being opened. He reiterated that the guidelines must be followed. Chair Beek closed the Public Hearing. Motion by Commissioner Skoro to deny the removal request of one Flowering Red Gum parkway street tree at 708 Fernleaf Avenue. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None 12. Tree Removal Appeal. — Superintendent Lomeli stated that the appeal does meet the requirements of the G1 policy. Commissioner Glasgow stated that this tree has a history of curb damage, and asked if staff is • just delaying a problem. Superintendent Lomeli stated that the G1 policy criteria for the removal of a tree does not provide for anticipated damage, but only actual significant damage to either public or private property. 0 0 n LJ n LJ Parks, Beaches & Recreation Commission Regular Meeting November 3, 1998 Page 7 Commissioner Tobin stated that sometimes practices and procedures are not always common sense. Chair Beek asked if Ms. Linkey had been notified that if damage has been done, then she has the option of seeking damages from the City. Chair Beek opened the Public Hearing. Jan Vandersloot, 2221 E 16'" Street, ask for discipline of using the G1 policy. He recommends that the tree be retained. Chair Beek closed the Public Hearing. Commissioner Glasgow stated if there has been hardscape damage, then the problem should be corrected. Motion by Commissioner Franklin to deny the removal request of one Indian Laurel Fig parkway street tree at 427 Marigold Avenue. Motion carried by the following vote: Ayes: Beek, Franklin, Pfaff, Sinclair, Skoro, Noes: Glasgow, Tobin Absent: None Abstain: None Commissioner Franklin suggested that the possibility of hardscape damage be included in the G -1 policy. 14. Preliminary .Review of FY 1999/00 Capital Improvement Proiects for Parks Division — Superintendent Lomeli stated that each year staff prepares a preliminary CIP list for Commission review, and that staff will return in December with a final list. Commissioner Skoro suggested that staff contact Edison Company to help fund the beautification of Bayside Drive, and that staff meet with the Budget Committee to discuss the budget. Director Kienitz stated that Community Services would have a CIP list for the Commission to review at the December meeting. Chair Beek opened the Public Hearing. Hearing no comments the hearing was closed. Motion by Commissioner Glasgow to approve in concept the initial list of Capital Improvement Projects for the Parks and Trees Divisions of the General Services Department. Motion carried by the following vote: Ayes: Beek, Franklin, Glasgow, Pfaff, Sinclair, Skoro, Tobin Noes: None Absent: None Abstain: None FI • Parks, Beaches & Recreation Commission Regular Meeting November 3, 1998 Page 8 15. Subcommittee Reports Liaison Committee -no new, information. • Open Space Committee - no new information. Budget— no new information. Liaison with Oasis - no new information. • Naming of Parks - no new information. Community Services Award - no new information. • Skateboard — Commissioner Franklin stated that the committee had met earlier in the day, and distributed pictures from skateboard parks in Claremont. He stated that the Committee has received a proposal from purkiss -rose for $1,800 for analysis of 3 possible locations from the 12 suggested sites for a skateboard park. The Commission requested that the list of currently proposed suggested locations be mailed to them. VI. FUTURE AGENDA ITEMS • Removal of Volleyball Courts • Bonita Creek History • Santiago Drive Parkway Street Tree Redesignation VII. ADIOURNMENT- 1opm • SUBMITTED BY: TERI CRAIG, COMMUNITY SERVICES EXECUTIVE SECRETARY • N f 0 /_I j I ) '4Lod ed -Fr-DM November 3, 1998 Thomas C. Edwards, Mayor City Council - " City of Newport Beach 3300 Newport Boulevard Newport Beach, CA-92663 Re: Bonita Creek Park Dear Mayor Edwards and City Council Members: 016 Cx" Sry e_s RECF1eIr_:>r) NOV - 51998 COMMUNITY SERVICf:-p I am the President of the Newport Beach Chapter of Junior All America Football, an volunteer organization which serves the youth of our community who wish to play organized • tackle and flag football and who are between the ages of five and fourteen.: I have received a copy of the letter dated October 27, 1998 addressed to you by Barbara Lichman of Chevalier, Allen & Lichman, LLP on behalf of the Newport North Villas Homeowners Association. There are-numerous inaccuracies that are set forth in the letter which I believe need to be brought to your, attention. The premise of the letter is that the. City should amend its General Plan so that Bonita Creek Park is no longer used for organized sports programs because of the ,alleged, adverse impact that its current use has upon the neighborhood and because there are unique needs of the Newport North Villas Homeowners Association, that are not currently served by the existing park. Newport North Villas Homeowners Association is but one of three residential communities that border Bonita Creek Park. To my knowledge, this Association is the only one Of the three that is lobbying for any change. Moreover, it is my observation that within the Newport North Villas Homeowners Association, only a small, vocal minority are behind the requested change that would deprive the youth of Newport Beach from the use of the facility for organized sports. As far as football is concerned, the season begins in early September and lasts approximately ten weeks through mid - November. During that time period, the Bonita Creek Park gets little football use. Practices are held two hours, three nights a week (Tues., Wed., • and Thurs.) from 5:45 p.m. to 7:45 p.m. The season consists of nine games played on consecutive Saturdays. Half of the games are played away in other cities. This means that Bonita Creek Park is used approximately 110 hours per year for purposes relating to football, or approximately 27o' of the total time that the field is available. P.O. Box 9893 • Newport Beach, California 92658 A 7C '?T _ r� r•'r r- , -.v� cam^ Thomas C. Edwards, Mayor November 3, 1998 Page 2 1 . In addition to its- football use, Bonita Creek Park, to my knowledge; is-. used by -the Newport Beach Little'Leagde Bobby Sox Softball, the City of Newport Adult Softball and Newport Beach AYSO Soccer. However,lo my knowledge the use is primarily in the late afternoon and evening. hours and on weekends. All of this use which so well serves Newport Beach's youth comprises less than 25 %a of the time that the park is available for other uses by the neighborhood. The'letter suggests that'dog walking, casual games and sports that would normally take'piace in back yards (which the Newport North Villas Homeowner s Association members claim to have•sacrifced) cannot be undertaken at Bonita Creek Park.' ,This statement is flatly inaccurate. I have witnessed people• walking, thew dogs in the'park, and around the athletic fields at all hours of the day, and evening, In fact, I was personally informed by one vocal opponent to the use of the Bonita Creek Park for football purposes and who is a resident • of the Newport North, Villas homeowners Association that she takes great•pri&-in -walking her dog on the football field so, that it can urinate and defecate on the field.: The clear ,implication of her statement to me was that she hoped to discourage the use of the footbali•freld by such anti- social behavior. As far as casual games and sports that could be played in a normal size back yard, there is always space available for such activities even during organizbd- sporting contests. Contrary to-Ms. Lichman's letter there is nothing unique about the recreational needs of the Newport North. Villas Homeowners Association members and there is more than sufficient time and space available for the neighborhood residents to pursue normal recreational interests at Bonita Creek Park.,.., Ms. Lichman's letter further indicates that'Bonita Creek Park hosts Countywide sports activities. however, to my knowledge the use by groups from outside the city is limited to participation on teams which are opposing Newport Beach teams. She further suggests that Bonita Creek Park is a park that hosts daytime sports activities, yet fails to mention that this is limited to Saturdays and occasional Sundays. The letter further indicates that the use of the park includes disturbances relating to floodlighting, noise, and parking problems. By my observation, the floodlights only impact a handful of homes within the boundaries of Newport North Villas Homeowners Association. The same is true of any noise that results from athletic uses. This is so because the Bonita Creek Park borders only a small portion of the Association. Those homeowners that do not live directly contiguous to the park cannot possibly suffer any detriment whatsoever from night lights or noise. As far as parking is concerned, there is more than adequate parking in Newport North • and there is always available parking at the park, even during games. Additionally, Bonita Creek Park includes large turf areas other than the athletic fields, basketball courts, a community building, picnic facilities, play apparatus, a sand area and other facilities which, are used almost exclusively by the neighborhood and which therefore duplicate a neighborhood park. i i, , • Thomas C. Edwards, Mayor November 3, 1998 Page 3 At page three of the letter, Ms. Licliinan indicates that there is all day Saturday and Sunday use by football leagues during football season. This is untrue since there is never any Sunday use, and -as previously stated, the Saturday use is limited to either four or five Saturdays per year. The statement that Bonita Creek Park neighbors cannot walk with children or pets, or play or picnic or bicycle- in Bonita Creek Park during the evening hours is patently false. The basketball courts' are- always available. 'There are- always turf areas available- for picnics as are the picnic tables which are never used in connection with organized sports. One can see residents walking their dogs at all times during the day and evening hours. The play apparatus which includes a jungle gym and seesaw and the large sand play area are always available and are never used during organized sporting events. The community building is used, I am informed, on a regular basis by the Newport North Villas Homeowners Association, including • for its monthly homeowner meetings. The statement that the ball fields cannot be used during the day because they are reserved off limits is news to me. I have seen the residents playing on the football field and the baseball field on numerous occasions during the day. It may not be available for organized play during the day, however, to my knowledge there is no daytime league that I am aware of that consists of Newport North homeowners. As far as sitting and enjoying the quiet environs of Bonita Creek Park, that is something that the residents do on a continuous basis, every day of the week since the entire park is unused by organized sports teams from sunrise until about 4:00 p.m. or later Monday through Friday. In summary; it. would truly be inimicable to the welfare of the youth of the City of Newport Beach for a few, disgruntled homeowners to be able to monopolize the entire Bonita Creek Park for which there is no demonstrated need nor any realistic detriment associated with Its current use. JPM: jh cc: Mike Wade • Steve Murow Doug Ciralli John Della Grotta D.ICW BNI V PM\FOOTBALLNLTR%ED WARDS.NM ery ly yours, 4 M GEE resi nt, NMJAAP C On • \`vvf LJ C Y O ALLEN & LICHMAN LLP ._ . attorneys at Lam Onninercrnl Lmearnm • Avignon Law \ Lui;;annn • E nvirnn menial Law & I.1n ,larion Q LYei1 October 27, 1993 Thomas C. Edwards, Mayor City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Ii -' cpy h AI lLga -Fr> �5 "'IPA 4-o P&-e.- a-t 1113 mt Date ' Copies Sent To: ❑ Mayor ❑ Council Member ❑ Manager ❑ Attorney ET- 13 Cl Cl Re: Bonita Creek Park - Request by Newport North Villas Homeowners Association for an Amendment to the City's General Plan to Redesignate Bonita Creek Park for use as a neighborhood park, consistent with the Nen ort Beach Park Dedication Ordinance Dear Mayor Edwards and City Council Members: liar• M. Allen loan Chevalie Foeer P. Preen, Berne C. Harr Barbara E Lt, Frederick C. % •Fenr.d - Admined m Ne 3 Park Plaza, Irvine, Cahfor Telephone (i I Facsimile UP Email CA &L 23430 Harvrhr Skypark 3, Su Torrance, Ca: Telephone (3 Facsimile (31, E -mail Aerol We represent the Newport North Villas Homeowners Association ( "Association "). This letter constitutes a request by the Association for a change in the use of Bonita Creek Park, aj Wa "North Ford Community Park" ( "Bonita Creek Park "), a park contiguous to and surrounded by the homes of Association Members, from an active sports facility, including floodlit, noisy, day and nighttime use by sports leagues from other sections of the City of Newport Beach ( "the City "), as well as outside the City; constant movement of vehicular traffic in and out of the parking areas directly adjacent to Association members' homes, and last, but certainly not least, preemption by non - residents of virtually all of the park facilities, leaving residents with no usable park space for such activities as dog - walking and casual games and sports that would normally take place in back yards which Association members have sacrificed in order to live in a development with available park facilities. Specifically, the Association requests that Bonita Creek Park be redesignated in the Newport Beach General Plan ( "General Plan") as a neighborhood park to serve the unique needs of the Association, the principal purpose for Bonita Creek Park in the first instance. The Association's request is made on the grounds that: 1) a conflict exists between Bonita Creek Park's use as a Community Park in the•General Plan, and the express language and intent of the City's Park Dedication Ordinance ( "Ordinance "); and 2) the use of Bonita Creek Park as an active park hosting daytime and nighttime County-wide sports activities constitutes a nuisance to the residents of neighboring Newport North Villas. Understanding the City's continuing need for additional sports facilities to serve its growing population, brought about principally by new development within the City, the Association also offers proposed alternatives that would allow the City to amend its General Plan without R :cap • Mayor Edwards City Council Members October 27, 1998 Page 2 reducing or in any way degrading the availability and access by City and community residents to City parks and recreational facilities. Use of Bonita Creek Park as a Community Park and an Active Sports Facility under the Citv's General Plan Is Inconsistent with Both the Language and Intent of the Ordinance. Bonita Creek Park was created by dedication as a condition to the development of Newport North Villas, as part of the entire "North Ford" planned community which includes Belcourt (four separate neighborhoods), Bayridge, and Newport North (three separate neighborhoods), and pursuant to the provisions of the Ordinance [Newport Beach Municipal Code, Chapter 19.50]. The problem is that the mandates of the City's Ordinance are inconsistent with the requirements of the City's General Plan. On the one'hand', the Ordinance requires, among other things: • "As a condition of approval of a tentative subdivision map ..., the subdivider shall dedicate land, pay a fee in lieu thereof, or both, at the option of the City, for the purpose of developing new, or rehabilitating existing neighborhood and community parks and recreational facilities, to serve the subdivision ..." [Newport Beach Municipal Code, § 19.50.0201 [Emphasis added.] Thus, the Ordinance allows for a community park, defined in the General Plan as serving "the entire city and ... easily accessible [by] major roads. They are generally 8 to 20 acres in size and include a variety of improvements such as parking, picnic facilities, community buildings, active sports facilities, swimming facilities, and other facilities that serve a larger population ..." [General Plan, page 26] [emphasis added]. On the other hand, however, the Ordinance mandates that the parks dedicated pursuant to it "serve the subdivision" [Newport Beach Municipal Code, § 19.50.020]', and "the immediate and future needs of the residents of the.subdivision" [Newport Beach Municipal Code § 19.50.040 -050]. These mandates appear internally inconsistent because, the provision of services to the community as a whole may be, as here, incompatible with meeting the needs of the subdivision residents for a quiet, peaceful recreational area available for them and their children. However, this internal inconsistency is resolved by later provisions of the Ordinance. • They require that priority be given to the development of neighborhood parks [Newport Beach Municipal Code § 19.50.110], clearly calling for the development of parks under the aegis of the • ivlayor Edwards City Council Members October 27, 1995 Page 3 Ordinance which more clearly fit the description of the General Plan's alternative to community parks, i.e., neighborhood parks which serve "all ages in one to eight acre facilities ... Neighborhood parks contain a wide variety of improvements which can include turf areas, active sports fields and courts, community buildings, play apparatus and picnic facilities ..." [General Plan, page 26], and which are aimed at serving the immediate subdivision and surrounding community. Finally, the Planned Community Regulations ( "P.C. Regs. ") which govern the District as a whole, and the park subarea in particular, conclusively establish that it is the mandates of the Ordinance which must be followed. "Park dedication as required for residential uses shall be in accordance with the Park Dedication Ordinance." (P.C. Regs., page 3). Thus, insofar as Bonita Creek Park's designation as a Community Park in the General Plan is inconsistent with the mandates of the Ordinance, i.e., that parks be developed to serve the needs of the subdivision's residents, and that the parks which are mandated to serve those needs, i.e., neighborhood parks, be given priority in development, there is a resulting irreconcilable conflict between the • Ordinance and General Plan which must be resolved. California Government Code Section 65359 requires that all relevant City Ordinances and the City's General Plan be consistent. Given the express words of the Ordinance giving priority,to neighborhood parks; its obvious intent to serve the residents of developments for which park lands are dedicated; and the fact that the dedication of Bonita Creek Park pursuant to and reliant upon the Ordinance has long since been completed, it is irrational to retain a provision in the General Plan that contravenes the language of the Ordinance. Moreover, the conflict between the Ordinance, which gives a priority to the development of neighborhood parks, and the City's General Plan, which allows Bonita Creek Park to be operated as a community park, with nighttime, floodlit County wide competitive sports and recreational activities, is not simply a matter of two inconsistent City documents. The current use of Bonita Creek Park allows, and indeed encourages not only "serving the entire City", but also the entire County and even the region, a level of use nowhere accommodated in either the General Plan or Ordinance. Because of nighttime baseball, football, and soccer league play, along with attendant floodlights, parking, vehicles and pedestrians, traffic and noise, as well as all day Saturday and Sunday use by football leagues during football season, residents for whose use Bonita Creek Park land was dedicated, cannot walk with children or with pets, or play or picnic or bicycle in Bonita Creek Park during the evening hours. They cannot even use the ballfields during the day because the ballfrelds are reserved off limits so as not to interfere with their condition for nighttime league play. They cannot sit and enjoy the quiet environs of Bonita • Creek Park, as they had envisioned when theypurchased homes in Newport North Villas. Given that Association members sacrificed the size of their lots to purchase homes in the Association on the assumption that Bonita Creek Park would serve as a substitute, their inability to use FAM LJ • Mayor Edwards City Council Members October 27, 1998 Page 4 <lo Bonita Creek Park because it has been taken over by people from outside the Association, and even outside the City is particularly insupportable. As a consequence, land that was initially dedicated to the City to "serve the subdivision" is in fact being used to serve not only the community at large, but also the County at large, all to the detriment of both residents of the subdivision for whose use the land was dedicated, and of the City as a whole. 2. Use of the Park as a Community Park and an Active Sports Facility Deprives New o�rt North Villas Residents of the Use and Enjoyment of Bonita Creek Park and of the Quiet Enjovment of Their Homes and Pro pea. Thereby Creating a Nuisance. The use of Bonita Creek Park in the above described manner is not merely an annoyance. It has, instead risen to the level of a legally defined Nuisance. The California Legislature has defined a Nuisance to include "... anything that is injurious to health, including ... an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property, or that unlawfully obstructs the free passage or use, in the customary manner, of... any public park ..." (California Civil Code, Section 3479] The Newport Beach Municipal Code is in agreement. It defines the impacts of a public nuisance as, among other things: "1. A reduction in property value; 2. An obstruction to or interference with comfortable enjoyment of adjacent property; ..." (Newport Beach Municipal Code § 10.50.005) The City's use of Bonita Creek Park as a community park and active sports facility that serves the entire community and deprives Association Members of its use and enjoyment also constitutes a nuisance to Newport North Villas residents. Not only are Association Members deprived of the use and enjoyment of Bonita Creek Park during significant periods of the day and at night, but the nighttime activities also interfere with their quiet enjoyment of their homes and property. Bonita Creek Park hosts nighttime baseball, football and soccer league play until and, at times, after 10:00 p.m. The noise created by participants and spectators, along with the parking and bright lights and the sounds of vehicle and pedestrian traffic, make it impossible for residents to sleep or to otherwise enjoy their property during the evening and early nighttime hours. Of special mention are the whistles, often blown by three or four men at once, every thirty seconds or so. Whistles are designed by intent to jolt a human's attention, and produce the maximum physiologic reaction with the minimum sound energy. They do so in Bonita Creek Park. Nor can residents in any way be construed as having "come to the nuisance ". While • purchasers of homes in Newport North Villas were given notice that Bonita Creek Park would include "night lighted facilities ", this notice was by no means adequate to inform them ofthe 9 • Mayor Edwards City Council Members October 27, 1998 Page 5 <11004, actual uses, or sufficient to constitute consent to those uses, of which they were not notified or informed. In the first instance, the notice on sale revealed only the possibility that facilities "could include: two (2) softball fields, one (1) adult soccer field; concession area and parking facilities." [Emphasis added.] This is far less than the eventual compliment of activities which included football. Second, neither the written disclosure nor the posted notice on the premises mentioned active recreational facilities. The reference to a "night lighted facility" could easily be, and was, in fact, construed by the potential buyers to mean lamp posts containing lighting of Bonita Creek Park itself for night use by residents, rather than pole lighting for athletic events. Finally, Bonita Creek Park was not even begun when the first residents began moving into Newport North, and was not completed for two years thereafter. Thus, there was no opportunity for confirmation of the facts in the notice, or any kind of reality check until it was far too late to alter the situation. Given the purpose for which the land was dedicated, and the • language of the Ordinance and the General Plan with respect to "neighborhood" parks, prospective residents of Newport North Villas had legitimate and reasonable expectations that Bonita Creek Park would be lighted at night for their safe use and enjoyment as a neighborhood park that would serve their needs as residents of Newport North Villas. Instead, property that was intended by the developer and anticipated by purchasers of homes in Newport North Villas to be a quiet pastoral setting for their use and enjoyment has taken on the character of a major league ballpark. 3. The Citv Should Amend its General Plan to Redesignate Bonita Creek Park for Use as _a Neighborhood Park to Eliminate the Nuisance Created by Operating it as an Active Park. So long as Bonita Creek.Park continues to be operated as a community park and nighttime sports facility, the inconsistency between the Ordinance and the General Plan will continue, as will the disturbing effects on Newport North Villas homeowners. The City could solve both of these problems by amending its General Plan to redesignate Bonita Creek Park as a neighborhood park. By such an amendment, the City could convert it from an active sports facility to a passive recreational facility to be used primarily by residents of the subdivision in which Bonita Creek Park is located. The Association is not asking the City to restrict the use of Bonita Creek Park to its Members only. All city parks are open and available to any person at all times. The Association • only wants to ensure that its Members, the intended beneficiaries of the dedication, have the facilities which serve the needs of the residents of the subdivision and have reasonable access to and enjoyment of Bonita Creek Park, as well as the quite enjoyment of their homes and property H • • • Mayor Edwards City Council Members October 27, 1998 Page 6 <�\ in Newport North Villas. In the spirit of cooperation with the City, the Association has caused to be prepared, at its own and sole expense, an alternate plan for the use of Bonita Creek Park which it will provide the City so as to:(l) aid in the specification of intended uses; and (2) minimize to the extent possible the cost to the City of the requested conversion to a Neighborhood park. 4. Alternatives Exist That Will Permit the City to Amend its General Plan and at the Same Time Make Parks and Recreational Facilities Available to Ci , and Community Residents. Fortunately, there are now alternatives available that will permit the City to amend its General Plan to be consistent with the Ordinance and at the same time enable the City to satisfy its goals of making parks and recreational facilities available to City residents and participating in community and County athletic activities. Currently, there are,other parks and residential projects undergoing development within the City, including Bonita Canyon Park (also referred to as "Banana Belt Park ") and Arroyo Park. However, unlike Bonita Creek Park which was originally dedicated for use by neighborhood residents but used instead for-community activities after Newport North Villas was substantially completed, these parks are still in the planning stages, and can be designed from the outset to minimize or buffer the impacts of noise associated with nighttime sports activities in the park on nearby residences. The nighttime activities now taking place in Bonita Creek Park could then be shifted to those newer parks without burdening nearby residents with the effects of bright lights and noise that are currently being experienced by Newport North Villas residents. Further, residential developments planned tabe located near Arroyo Park can be designed and built to better accommodate the noise and lighting from activities in the parks. The combination of parks designed to minimize the effects of nighttime activities on nearby residents and residential developments designed to better accommodate nighttime activities in nearby parks would avoid recurrences of the conditions that presently exist at Newport North Villas. It would also reduce the potential for future complaints by City residents or, more importantly, the potential for future legal actions by City residents to abate a nuisance. The Association is aware that objections to the use of new parks for active .uses, and the reversion of Bonita Creek Park to "neighborhood park" status will be raised based on cost. Such objections are, however, ill founded. First, whatever equipment is needed for the active uses in other parks can be obtained, at least partially, from equipment now existing in Bonita Creek Park. Second, even if, for argument sake, new equipment must be purchased, its cost is certainly far less than the fees the City has collected over the years from leagues, from outside Newport Beach, for use of Bonita Creek Park. Use of City fees is particularly appropriate because the d:. • bfayor Edwards City Council Members October 27, 1998 Page 7 owners in Newport North have already collectively "paid" a considerable amount, subsumed in the prices of their homes, which includes the cost of the land dedicated by the developer for Bonita Creek Park and fees in lieu of land. The Association has an interest in how those funds were, and are used, because as part of a mortgage, or even as lost interest on capital, that amount per house constitutes a monthly "payment" for the use of Bonita Creek Park which was promised, but never made available. In short, equity dictates payment by the City of the price necessary to set right a situation that is both inconsistent with the law and with the needs of the residents of Newport North. For all of the reasons set forth above, the Association hereby requests that the City amend its General Plan to redesignate Bonita Creek Park for use as a neighborhood park, consistent with the City's Ordinance, and that the nighttime community sports activities currently being conducted in Bonita Creek Park be transferred to newly developed community parks better designed and suited for such activity, so that Bonita Creek Park can serve the purpose for which it was originally dedicated and created, use by neighborhood residents of the park upon which • they relied when they purchased their properties. The Association further requests a meeting with designated representatives of the City to discuss this issue further no later than November 9, 1998. Thank you in advance for your response to our letter and request by November 4, 1998. cc: Robert Burnham • Sincerely, CHEVALIER, ALLEN & LICHMAN, LLP Barbara.E. Lichman, Ph.D. JJ • • Lj CC o LU W 0 0 • • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION 17300 Red Mll Avenue, Suite 210, Irvine, California 92614 C am I V -1' JbezerAber rl tggs November 10, 1998 RRCmvan Dennis Danner Acting City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92658 Dear Mr. Danner: Nov 18, 1998 COMMUNITY Si:Rv(Cre This letter is to inform you of the changes made in the Harbor View Hills South Homeowners Association Board of Directors at the annual meeting held Wednesday, November 4, 1998. Please be advised that Yvonne Houssels and George Parker are no longer on the Board of Directors and do not represent this Association in any capacity. Our newly elected Board members are John French, President and Treasurer, Mike Favreau, Vice President, and Gene O'Rourke, Secretary. Ed Romeo and Ron Richmond remain as Members at Large. Over the next few weeks, we will be reforming committees to expedite issues important to our Association. We will inform you of committee chairpersons who will be contacting you on the Association's behalf. At present, we can tell you that Bud Taylor, (949)644 -2259, will remain as Chairman of the Landscape Committee and in that capacity will be contacting the City from time to time. Chuck Alvord, (949)442 -7903, will be the street tree liaison between our Association and the City. Also, Kathe Choate, (949)644 -5061, who is assisting me, will be in contact with various City personnel as needed. The new Board Members anticipate a smooth transition and are very much looking forward to -- renewed-relati ,otfs-with the t an -its emp o eyo ey es. —� Sincerely, John French President and Treasurer cc: David Neiderhaus, Director of General Services, City of Newport Beach John Conway, Urban Forester, City of Newport Beach Marcy Lomedi, Director of General Services, City of Newport Beach Pat Beek, Chairperson of Parks, Beach and Recreation, City of Newport Beach Patty Temple, Planning Director, City of Newport Beach Tom Thompson, City Representative, 23 Whitewater Drive, Corona del Mar Kathe Choate, 3900 Sandune Lane FROM : ERICKSON CONSTRUCTION MGT • PHONE N0. : 949 718 9210 Nov. 16 1998 06:38PM P1 Jim & Wendy Erickson 620 Orchid Ave. Corona del Mar, CA, 92625 949 - 718 -9210 November 16, 1998 Parks Comt ission 3300 Newport Blvd, PO Box 1768 Newport Beach, CA. 92658 -1768 FAX: 949 - 644 -3155 Re: Request to be placed on agenda for December 1, 1998 meeting. Dear Sir, • We are currently involved in a claim wherein a city tree has damaged our home. The city's independent consultant feels the city's tree roots have caused damage. I was willing to settle the matter with the city if the tree was removed, however, Iv1r. Conway does not want to remove the tree unless the tree is diseased. We plan rto sell our house in does and under the disclosure laws will have to inform buyers ofthe problem with the tree. Obviously, a tree causing damagedo the house.will severely impact our ability to sell our home. Itis my understan4ing the Parks Commission is responsible for determining the future of the tree in question. I would appreciate being added to your agenda at your December 1, 1998 meeting. Thank you for your assistance. Jim & Wendy Erickson • u 'a FROM : ERICKSON CONSTRUCTION MGT • PHONE NO. : 949 718 9210 Nov. 19 1998 07:44RM P2 Jim & Wendy Brick-son 620 Orchid Ave. Corona del Mar, CA. 92625 949 - 718 -9210 November 19. 1998 Parks Commission 3300 Newport Blvd, PO Box 1768 Newport Beach, CA. 92658 -1768 Re: Follow-up information for December 1; 1998 meeting. Dear Sir, We have requested to be on the agenda for your December 1 meeting. I understand time is limited for the various items on your agenda so 1 am providing some background • information for your review, We first contacted the city in December 1997 concerning the eucalyptus trees in the city parkway adjaoent to our home. During the course of last winter 3 of these trees along 4!' all within 400 tbot of our home fell during storms. In the early part of 1998 we noticed some cracks in our floor which is covered with brick pavers. As sometime progressed the cracks became wider indicating pressure from below the slab. Eventually, after numerous conversations with Richard Effertz and John Conway, a examination ofthe cracks was made by Michael Mahoney to determine if the eucalyptus adjacent to our home was the cause of the problem. I have included a copy of Mr Mahoney's letter wherein he indicates the tree roots have caused the damage to our slab. We plan to sell our home in 1999, real estate laws require us to advise prospective buyers of the tree problem. The problem and potential future problems caused by this tree severely limit our ability to sell our home. If the tree is allowed to remain we will have no alternative than to proceed with legal action against the city to recover the loss of the value of our home. I prefer not to go the lawsuit route. Th ou, Jim & endy rickson LGorto- ,16kZ. (bm mun i dick /3 NOV -19 -1998 07 45 949 718 9210 P.02 .FROM,: ERICKSON CONSTRUCTION MGT. PHONE NO. • Michael T.- Mahoney - September 10, 1998 949 71e 9210 Nov. 19 1998 07:44RM P3 independent Consultant CITY of NEWPORT BEACH RIVIERA ADJUSTERS Richard J. Effertz p,0, Box 1827 Costa Mesa, CA 92628-1827 FAX: 833 -2967 Re: Assessment of Eucalyptus, 6201: Orchid Avenue • Dear Mr. Effertz, This fetter represents my brief report to you on the results of my inspection of damage Del Mar. to the foundation be610 19 le Iaevi w the, recked founder o aside the James and Tuesday, S p et tree might be Wendy Erickson hile at the siteei looked attthe configuration and character of having on the d g eucalyptus street tree, and opinion that the tree roots the cracks, considered the location and proximity of the euca YP inspected to the residence erred roots in the turf area at that location. I am oft a op have interacted with conditions at the site, resulting in damage foundation. As I explained, the large patterns: :etee s pr the foam of very tiny herbaceous roots. terminally, transport roots. The short - These are in two basic p rowth.Cycles and are absorbing roots, and laterally ots devve opfacco ding to annual g lived herbaceous absorbing pavement where renewed approximately each year. These roots are located P e soil where the right amount of wetness and oxygen are found, including roots serve to move and into the tree and to deliver moisture collects due to condensation. The Longer -lived woody roviding for growth and moisture and nutrients from the soil environment endow to roots, p benches above sugars and other substances from the canopy girth akin to the woody energy storage. The woody roots grow in 9 deeper than ground, and they ten o stfrom the basehoftthe tree,ausually extending no deep r in a ,e once • horozontally radial pattern 0 out horizontally for a hundred feet or more! a zone from �ese transport roots m'ghttg the soil to a depth of 2 or 3 feet. Howeve , network of 'JEGFJdl,0 SEP 2 1 1996 / ucvlera Adiuste 5 NOU -19 -1998 07:46 949 718 9210 99% P.03 FROM-: ERICKSON CONSTRUCTION MGT • PHONE NO. : 949 718 9210 Nov. 19 1998 07:45AM P4 Assessment of Eucalyptus, 620'1 Orchid Avenue September 10, 1998 page 2 Experience has shown that structures can be engineered adequately to avoid damage by infiltrating tree roots. Damage is typical when pavement is thin and un- reinforced. When reinforcing steel is used in pavement construction, typically #3 rebar (or greater) in foundations and steel' mesh in sidewalks, the leverage capacity of tree roots is greatly diminished. Because tree roots are organic, they tend to accommodate obstacles by modifying their growth. The result is less upheaval and cracking; a moderate impact. The Erickson's foundation was constructed about 60 years ago. It is unlikely that reinforcement was used and it is possible that other structural problems may be exacerbating the predicament. During the course of my previous study of the eucalyptus street trees I noticed that ground water is modified by 4th Street, the perpendicular cross street, Across 0 the ground slopes up undulating away from the Erickson property (and their neighbors on the southwest side of 0 ) and rising to the northeast. This grade change acts as an interrupting element which may have resulted in geological turmoil below. It would be necessary to consult with soil science professionals to determine if other factors are at work here, and to what degree they • may have impacted the conditions. As noted, the adjacent eucalyptus tree is quite mature, and lateral root development has slowed. The canopy is being maintained such that foliage is not allowed to grow very thick, an intense regime. This treatment tends to slow development even farther and root growth will also be reduced. I would discourage wholesale removal of roots in the vicinity of the broken foundation (or anywhere In the vicinity of these trees). A better course of action - both for the health of the tree and for the longevity of new pavement - would be to carefully prune away offending roots while leaving any non - offending roots in place. The new pavement should be adequately engineered to accommodate root activity. This will require inclusion of reinforcing hardware in the foundation material. I hope the information contained here and the discussion we had in the field on September 1't is useful in your administration of this claim, I remain available to further discuss these and other related matters at your convenience. Thank you for the opportunity to assist with this project. Sincerely, �n`NVti ACodzr" UQ ., l 1 . Michael T, Mahoney, Registered Consulting Arborist 'S� NOV -19 -1998 07:46 949 718 9210 99% P.04 • 124 44th Street Newport Beach,;CA Phone 949.675.6799 Fax 949.723.2261 November 17, 1998 TO The Parks Beaches and Recreation Commission RE: Rugby Fun from the Back Bay Rugby Football Club I. have recently submitted the necessary paperwork in�order to apply for co- sponsorship wrm the City of Newport Beach. I thought I might provide some background information in regards to both our club, Back Bay RFC, and Rugby in general. As a club Back Bay RFC is dedicated to both the sport and the local community. We have actively participated in the Harbor Heritage Run, The Taste of Newport, and have hosted charity dinners in an effort to raise funds and toys for the children at CHOC. Our sport lends itself to promoting our community. Within the sport of Rugby, there is always a pride found.among teams when hosting visitors. We board them, show them the sites, and sometimes even let them win. In the past we have been able to host Clubs from all over the Southwest United States: San Luis Obispo, Santa Barbara, San Diego, Phoenix, Boulder, Las Vegas, and many LA/Orange county clubs as well. We have hosted many international sides in the past few years: Canada, New Zealand, England, Wales, and more. However, we must give credit where credit is due. Not surprisingly, I think our club's reputation as a superb host is preceded by a desire to vacation on California beaches, Most clubs come here not just for the sun and surf of Newport Beach, but for the opportunity to play at Peninsula Park. Truly one of the most beautiful rugby fields I have ever seen. It is with much enthusiasm that I anticipate a working relationship with the City's recreation department. Sincerely, —% Travis Grant Public Liaison Back Bay Rugby Football Club 124 44th Street Newport Beach, CA 92663 Phone (949) 723 -2262 x260 Fax (949) 723 -2261 Tgrant @vsip.net PS I have enclosed an article published within a nationally distributed Rugby Periodical that was written by our head coach, Ed Burlingham. Ed is a former US national team captain (the Eagles) and we are proud to have him as our head coach. For more information visit us at www.backbayrfc.coni or call our hotline 949 675 -6799 A0 124 44th Street Newport Beach, CA Phone 949.675.6799 Fax 949.723.2261 An American Perspective of an International Tradition. When, in 1823, William Webb Ellis, a student at Rugby College in England, deviated from the conventional rules of soccer. He actually "took the ball in his arms and ran with it ", few could have suspected that this one foul would lead to the development of the modern game of rugby. It is a compelling sport of courage and ability. Since that historic jaunt, scholastic, national and now professional teams have battled throughout not only England, but in over 1,00 countries around the globe. The first recorded game on American soil took place at Harvard University in 1874. While no one remembers who won, rugby was here.to stay. In fact, rugby gave.rise to the "new" American pastime, football. Football owes most of it's origins, rules and structure to the game of rugby ( "touchdown" is a rugby term). Of course, football players.take the fun out of the game by wearing pads. While rugby was introduced in the United States way back in 1874, the game grew slowly until the last decade. As recently as 1990, the number of U.S. rugby enthusiasts had ballooned to 293,000+ (National Sporting Goods Association Survey). In the most current NCAA study, rugby was declared to be the number one club (non - varsity) sport on campus for men and number two • for women. sOn a typical Saturday, over 1,440 U.S. clubs (each with as many asthree 15 -man teams) face off around the country. In addition to single game match -ups, multi -team tournaments are extremely popular. The U.S. Rugby Union has a database of 300 tournaments all around the country- -some attracting over 100 teams /2,500 players. Between the two types of rugby events, the game is seen by a large number of people. At the recent Aspen Ruggerfest, an estimated 22,000 people attended the,three -day event. The cumulative worldwide television audience for the Rugby World Cup was 2.6 billion people.The U.S. even has its own rugby show on1elevision. Since 1995 "Championship Rugby" has been broadcast on the International Channel each Sunday and'twelve shows appear annually on the Prime Network. Rugby's demographics are, to say the least, decidedly upscale. 93% of the participants are college educated with over 48% completing some post - graduate studies. Also, 67% have household incomes in excess of $50,000 annually and over 42% of the rugby community fall into the 18 to 34 age bracket. The game's playing fields have always attracted notable individuals who will leave a mark on society. Winston Churchill, Boris Karloff, Joseph Kennedy Jr. and Pope John Paul II are just a few notables who scored "tries" during their rugby careers. The famous Welsh actor and rugby player, Richard Burton, best summed up the incredible devotion that followers feel for the game when an interviewer asked him if his earliest desire was to play Shakespeare's Hamlet. He replied, "Oh no, it was always to play rugby for Wales." • For more information visit us at www.backbayrfc.com or call' our hotline 949 675 -6799 /7 :f CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 November 19, 1998 Mr. and Mrs. Jim Erickson 620 Orchid Avenue Corona del Mar, California 92625 Dear Mr. and Mrs. Erickson, This letter is in response to your correspondence dated November 16, 1998 regarding your request to remove a City parkway street tree adjacent to your residence. Staff will prepare an agenda report for the Parks, Beaches, and Recreation Commission meeting of January 5, 1999. Due to lack of staff and availability of information regarding the tree, we cannot complete the report in time for the December 1, 1998 Commission meeting. Please provide any documentation to me relative to the property damage that you . mentioned in your letter no latter than December 10, 1998. Additionally, if you have any questions please contact Marcelino Lomeli, Park and Trees Maintenance Superintendent at 644 -3069. Sincerely, David E. Niederhaus, Director General Services Department DEN/MGL /pw Cc: Mayor Protem O'Neil Councilmember Thomson Acting City Manager Park, Beaches, and Recreation Commission &,rcf VIOL, -F0., d- LL5 1�41 3300 Newport Boulevard, Newport Beach /Y • AgendaItemNo. I V-- a*' December 1, 1998 General Services Department Parks and Trees Divisions November 1998 Activities Report Park Division Activities Staff continued coordinating construction projects regarding Bonita Canyon, Arroyo Park, Bonita Creek Park Sewer Project, and the Harbor View Pool Expansion Project with the Public Works Department. 2. Staff continued coordinating Phase II of the Green Acres Reclaimed Water Project, with the Public Works Department. The Project will route reclaimed water to irrigate Bonita Creek and Eastbluff Parks and several of the Jamboree Road medians. 3. Staff completed irrigation renovation and plant replacements at various sites. • 4. The slope at Inspiration Point was hydroseeded with California native plants. The plants will help to .prevent erosion and beautify the area. The plants that were seeded will be low growing so as to prevent any view obstructions. 5. The Peninsula Park Field Renovation Project was completed and is currently under a 60 -day maintenance period by the contractor. Staff will be evaluating the maturity of the grass on the field before the field is open to the,public. A delay in use is expected due to various construction problems and the cooler weather. Upcoming Activities for December 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents by contract services. Tree Division Activities During the month of November, 640 trees were trimmed, 40 trees were planted, 3 illegal • tree trimmings occurred, 8 emergency calls were responded to regarding trees and the Urban Forester received 214 tree maintenance requests. 19 • 1. The City tree- trimming contractor, West Coast Arborists, completed work at several locations within the Spyglass, Westcliff, Newport Heights, Peninsula, and Shorecliff areas. This included the annual trimming of coral and palm trees in selected areas. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. Informationally, the illegal tree trimming of three City parkway street trees occurred on Saturday, November 7,1998 on Milford Drive within the Cameo Shores area. Local residents who were outraged by the destruction of two mature City trees reported the incident to the Police Department and staff. An investigation is underway in conjunction with the City Attorney's office so restitution can be made. 4. The Harbor View Hills South Homeowners Association'has submitted $7395 to City to begin Phase H of the street tree reforestation project earlier approved by the Commission. The project is scheduled to begin on December 14. • MWc aurcei Park and Trees Maintenance Superintendent MGL /pw Attachment • ,r sP ,�' � `',;;sytG:;j� ,,,�;• „r: ; }fig; �., IF IF �/�, •rr fp[:yary,• °;',t %., ,°anti '•1' 'f: � ''SOSS;:.'.r. r�� ' ES¢;,.',;,t `:. >S2gd •� I . v . •,ip.Q� ;t;. r..' \ \ \`; , ,r .r' - ^ 'ill ,�� '•' �+ d �� ♦ •;\ti / , ��(��1�� • fir, r', i S:.- tiry'1'y�C('f.`3s1 �/�, •rr fp[:yary,• °;',t %., ,°anti •Yj 9 '•1' 'f: � ''SOSS;:.'.r. r�� ' ES¢;,.',;,t `:. >S2gd •� I . v . •,ip.Q� ;t;. r..' \ \ \`; , ,r .r' •Yj 9 '•1' 'f: � ''SOSS;:.'.r. r�� ' ES¢;,.',;,t `:. >S2gd •� I lei ((2' ps - _ r..' \ \ \`; 1 a ~� •' - ^ 'ill ,�� '•' �+ d �� ♦ •;\ti / , 1512,', `izsl .�'<I, , , ,•rf.:'� °' I � tb �'�, 1 � •:: x�i Tom' F 'per'; I, ,, � -�� , ';FASO "•i �, '• T� �� '•� � ,\ .1 "'I `'1 IF (ITEM IV -3) DECEMBER 1, 1998 COMMUNITY SERVICES DEPARTMENT • Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: Monthly Activities Report Youth Sports Commission Meeting - The meeting, was rescheduled for Thursday, December 3, due to numerous conflicts. Winter Wonderland — Saturday, December 12, twenty tons-of snow will be delivered to Grant Howald Park for Winter Wonderland. This annual event held from loam to 1 pm will allow youth to play in the snow, compete in a snow creature building contest, or create holiday arts and crafts. Santa will also be making a visit via a City of Newport Beach fire truck. Drop -In Program — The after - school Drop -In Program is offered at four sites throughout Newport Beach. The four sites are Newport Elementary School, Newport Heights Elementary School, Mariners Park, and the Community Youth Center. The sites are open after - school' Monday through 'Friday. The Newport Elementary Site has tripled in size this year. The site averages between 60 and 90 children per day. Children participate in arts and crafts, indoor games and outdoor games at each of the sites. The drop -in program will be closed' during the two week holiday vacation at the end of • December. Youth Basketball League — The Youth Basketball League begins practice on Monday, December 7 at the six elementary schools in Newport Beach. The league is for players in third through sixth grade. Over 20 teams will participate in the 1999 League. Cost is $35 per person. Games begin on January 9 at West Newport Community Center and Eastbluff Boys and Girls Club. Pee Wee Basketball — Pee Wee Basketball clinics begin January 9 at West Newport Community Center. This instructional clinic runs for five weeks and is offered to first and second Graders. This year, two sessions will be available, 8:30 to 9:30am and 9:30 to 10:30am. Classes /Instruction- The winter Navigator is at the printer and expected to be delivered the first week of December. Fall classes have five more weeks before they wrap up by the holidays. Aquatics- The aquatics monthly report from October 19— November 19 is as follows: NBAC Water Polo — $945 80 participants NBAC Swim Team = $620 38 participants Lap Swim Fees on Site= $610, 305 participants Annual Pass = $920 9 passes sold Punch Pass — $255 8 passes sold. Pass participants 428 • Total Revenue = $3,350 Total Participants = 743 GWA .� Monthly Activities Report Page 2 • The underwater pool light replacement project started November 12. It was scheduled to be completd in 2 days, however, the project is becoming a slow and tedious one due primarily to corrosion of the current lights. To date, only 4 of the 11 lights have been replaced. Work will resume December 2. Lap swim numbers are down this month, which seems to be a trend when the time changes and it becomes noticeably cooler at night. Annual pass sales remain steady and will increase as many passes expire at year's end. Rent -A -Santa — Applications are being received, with $1,145 in revenue to date. There are currently 3 Santas to handle parties and events this year. Community Services offered a "Santa Workshop/Training" on November 18 to issue uniforms and review Santa "etiquette." The Santa suit replacement schedule (one per year) has provided a more professional appearance with better looking suits. The schedule calls for a four -year rotation to keep suits in best possible condition. Arroyo Park — Construction documents are in the final stages. The Irvine Company is scheduled to conduct a bidding process and award a contract by February with hopes of starting construction in March. Adult Basketball — The winter basketball season deadline is December 4 with league set to start January 5, 1999. Games will be played at West Newport (4 nights), Ensign School (4 nights) and Lincoln School (2 nights). The Eastbluff Boys & Girls Club is not available during this season due to • the Club's youth basketball program. • The 1999 spring, softball registration deadline is January 8, with the league set to start the week of February 1, 1999. Facility Maintenance — The tennis courts refurbishment at West Newport Park; and the basketball court at San .Miquel Park are complete. Cliff Drive Park court is scheduled' for completion the first week of December. 'During the winter break, turf and brickdust replacement work is scheduled for Bonita Creek and Lincoln Parks. The West Newport Community Center gym will be closed from December 17 until January 1 for repairs, including resurfacing of floors and painting. h 7J (ITEM IV-4) DECEMBER 1, 1998 COMMUNITY SERVICES DEPARTMENT • Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Monthly Activities Report Holiday Activities at OASIS — OASIS will be taking on some new holiday projects this year. The first is Toys for Tots. This project is sponsored by the Marine Corps Reserve. They have provided the Center with collection boxes for people to deposit unwrapped toys. The Marines will distribute these toys to needy children. The second project is collecting food for SOS to, contribute to the ADOPT -A- FAMILY program. Entrance to the Holiday Musical program is a food item for this project. The third project is a gift basket delivery for homebound seniors or those who are lonely. Lastly, seniors are busy knitting caps for the homeless and lap robes for those in, nursing homes. The Human Services Coordinator coordinates all of these projects and many volunteers give much assistance. Thanksgiving Luncheon — The annual Thanksgiving Luncheon at OASIS took place this year on Wednesday, November 251h. Approximately 200 people were in attendance. The participants enjoyed a traditional turkey dinner as well as a wonderful performance by Norma Roberts. • Stroke'Screening — Back by popular demand, OASIS will be offering stroke prevention testing on December 17'h. This test is being offered by Life Line Screening and Scripps Hospital will read the tests. This testing requires pre- registration to participate. New Artwork in 'the Lobby — The Lobby of the OASIS Center has been used to display the artwork of students from various OASIS classes. This month, the Intermediate watercolor class is having the opportunity to display their work. Daily participants are enjoying eleven lovely pieces. M 0 • OASIS SENIOR CENTER Utilization Report October 1998 PARTICIPANTS ATTENDING 9,095 CUSTOMERS RECREATIONAL CLASSES 3,339 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,747 CUSTOMERS Includes: Another Passage 3 LA Arboritum Front Office Blood Pressure 101 Housing counseling 63 Braille 78 Information /Referral 1,061 Counseling 45 Legal Assistance 12 Eldercare 5 Senior Assessment(hrs) 51 Employment 23 Telephone Reassurance 290 HICAP 10 Visual Screening 5 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 782 Shuttle 421 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: LA Arboritum Front Office Kitchen & Home Delivered Meals Gift Shop Travel Office Instructors Library Treasurer Pancake Breakfast Expo /Flu shots PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 1,203 CUSTOMERS 1,563 CUSTOMERS 1,788.00 HOURS ( "equiv.12 to full -time employees) 199 CUSTOMERS Day Trips Oak Glen Long Trips 43 Laughlin,'Riverside 43 LA Arboritum 21 Santa Barbara 24 Price is Right 24 Japanese Tease 44 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 Newsletter Collating 19 99 PERSONS General'Membershlp 61 PARTICIPANTS AT SP CIAL EVENTS .Expo /Flu Shots 800 946 PERSONS Pancake Breakfast 145 Agenda Item No. I V —5 December 1, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To accept one bench donation from Ms. Linda Wenger that will be installed at the Balboa Pier. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G -5 (Attachment A). Discussion Staff received an inquiry from Ms. Linda Wenger regarding a proposed bench donation for the Balboa Pier. • Subsequently, the donor submitted a letter dated November 10 (Attachment B) requesting the approval of one bench donation. The existing wooden bench is in need of replacement. The bench will be the Santa Monica model that has concrete ends and recycled plastic slats and was selected from the Official Bench List. Ms. Wenger, and the Presidents of the Central Newport and Peninsula Point Homeowners Associations will receive a copy of this report and a notice of the December 1 Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments: A. City Council Policy G -5 B. Letter from Ms. Linda Wenger is K • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • UA Y f- G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be - included in the public park system. Recognition on the item shall be a 2" x 6 ".. plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 is Amended - January 24,1994 Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 • 2 e 0 • Linda Wenger 136 White Cap Lane Newport Coast, CA 92657 (949) 797 -3230 November 10, 1998 Mr: Marcelino Lomeli Park and Trees Superintendent General Services Department Post Office Box 1768 Newport Beach, CA 92659 -1768 Dear Mr. Lomeli, Nov 1 2199E I am requesting to donate to the city of Newport Beach one Santa Monica style bench on • the north side of the Balboa Pier, closest to the beach, next to the telescope, on behalf of the friends and family of Michael Tyran, Jr. We shall provide a 2" x 6" plaque with conforming verbage per the City Council policy. The plaque would read, "Donated for Michael Tyran, Jr." Sincerely, Linda Wenger cc: Linda Dunn Trisha Shrider Tim Tyran Julie Tyran Anne Phillips • CYI • F- IL Agenda Item No. V — 1p December 1, 1998 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Tree Donation Recommendation To accept one African Tulip (Spathodea campanulata) tree donation and plaque from Brownie Girl Scout Troop 2072 that will be planted at West Newport Park. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G -5, (Attachment A). Discussion Staff received an inquiry from Ms. Lynda Badum, Troop Leader of Brownie Girl Scout • Troop 2072 regarding a proposed tree donation for West Newport Park. Subsequently, the donor submitted a letter dated November 18, 1998 (Attachment B) requesting the approval of one tree donation. Staff feels that the 24" box tree donation would enhance the park. The size of the donor plaque will conform to the City Council Policy G -5 in size, 2" x 6 ", and verbiage. Ms. Badum has received a copy of this report and a notice of the December 1 Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments: A. City Council Policy G -5 B. Letter from Ms.Lynda Badum n U .p 4' G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. •Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • h/ G -5 0 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6':;. plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and .placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 • Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 2 3,' 11/18/98 10:56 $714 8339549 Lynda Badum BROWNIE GIRL SCOUT TROOP 2072 • 4835 Lido Sands Newport Beach, CA 92663 949 -650 -1083 November 18, 1998 Marcelino Lomeli CITY OF NEWPORT BEACH 3300 Newport Blvd. Newport Beach, CA 92658 Re; Tree Donation Dear Mr. Lomeli: /4002/002 Please move forward with the donation of a 24" box tree at a value of $195. We agree . with your suggestion to plant the African Tulip Tree on the River side of West Newport Park. I understand that we can also install a bronze plaque, and that it must comply with City of Newport Beach verbiage. If the donation is approved, the planting ceremony will be held on the morning of Saturday, December 5,1998. Thank you so much for your efforts in this important project for our troop. 1:ynda Badum Troop Leader • 33 (ITEM 7) DECEMBER 1, 1998 COMMUNITY SERVICES DEPARTMENT •Arts ,& Cultural " Library " Recreation " Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: Capital Improvement Projects for FY1999/2000 The Recreation and Senior Services Division recommend the following capital improvement projects for FY 1999/2000: COMMUNITY SERVICES BUILDINGS — Recreation, Services Priority Bonita Creek Park $7,000 B • Install AC/heating unit $5,000 • Remodel meeting room storage space 2,000 Carroll Beek Park $1,800 A Replace kitchen units Cliff Drive Park $4,000 A • Replace sink, stove and refrigerator unit $2,000 • • Remodel closet and storage area 2,000 CYC $1,000 B • Remodel storage room for improved use Lincoln Athletic Center $4,000 A • Refinish gym floor Mariners Park Vincent Jorgensen Room $15,500 A • Replace window treatment $ 1,500' • Additioreto and remodel of office space 10,000 • Remodel kitchen area 2,500 • Refinish walls 1,500 Termite Inspection & Treatment $6,000 A • Carroll Beek, CYC, Cliff Drive Theater Arts Center $10,500 A • Replace carpeting $6,500 • Painting 4,000 West Newport Community Center $6,200 A • Remodel the former Cultural Art's Coordinator's office for class space $2,000 • • Paint interior of 4,200 3'- is • • Capital Improvement Projects for FY1999/2000 Page 2 COMMUNITY SERVICES BUILDINGS — Senior Services Priority OASIS Senior Center $62,000 A • Remodeling of lobby restrooms to complete $23,000 ADA compliance • Repair driveway hazards in concrete 21000 • Paint Exterior of Center 22,000 • Replace furniture 15,000 Parking Lot (51" and Marguerite) $18,000 A • Provides lighting for the parking lot PARKS AND PLAYGROUND EOUIPMENT Ballfields $30,000 A • Fence repairs, turf and brickdust replacement, aeration Bonita Canyon $3,250,000 A • Per plans developed by PB &R Commission • Appropriated F-Y1998/99 Bonita Creek Park $3,000 B • Remodel West side patio Freeway Reservation Park $60,000 A • Appropriated FY 1998/99 Playground Equipment replacement and install ADA access $95,000 A • Bonita Creek Park, Spyglass Hill Park and Begonia Park Skate Activity Center $90,000 B • Design and construction 6'� • • • Agenda Item No. V— December 1, 199i-- To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Fiscal Year 1999 -2000 Capital Improvement Projects At the November 3, 1998 meeting a preliminary list of projects was submitted to the Commission for review and comment. The finalized project list is being submitted for your review. PROJECTS Project Cateeory Amount 1. Park Facility Improvement Fund A $175,000 2. Street Tree Reforestation A $100,000 3. Big-Canyon Park Mitigation. (Phase H) A $25,000 4. Big Canyon Exotic Weed Removal, (Phase H) A $12,500 5. Central Irrigation Computer System (Phase I) A $45,000 6. Eastbluff Park Walkway (Phase II) A $40,000 7. Bayside Drive Beautification (Phase II) B* $35,000 8. San Miguel Park Irrigation Renovation B $20,000 9. Park Asphalt Walk Replacements B $40,000 Total: $492,500 * Possible "A" status with contributions Very Respectfully, Davi E. iederhaus DEN /MGL /PW Attachment 36 • • Capital Improvement Project Descriptions 1999 -2000 PROJECT 1. Park Facility Improvement Fund BUDGET $175,000 Projects for the improvement of parks and associated facilities generated by the, public, Commissioners, staff, and the City Council. These projects do not include any capital improvement to athletic fields, which is a separate fund. 2. Street Tree Reforestation $100,000 Removal and replacement of problem trees Citywide in conjunction with the Sidewalk Replacement Program. 3. Big Canyon Park Mitigation (Phase II) $25,000 Removal of weeds and undesirable seedlings per a preapproved mitigation plan with the State. 4. Big Canyon Exotic Weed Removal, (Phase II)_ $12,500 Removal of undesirable trees and shrubs per a preapproved mitigation plan with the State. 5. Central Irrigation Computer System (Phase 1) $45,000 Installation of one central computer to increase the efficiency of the irrigation distribution system throughout City parks systems. The eventual goal is to convert entire system over the next 5 years. Substantial water cost savings are anticipated. 6. Eastbluff Park Walkway (Phase II) $40,000 Replacement of existing deteriorated asphalt walkways with concrete walkways. 7. Bayside Drive Beautification (Phase III $35,000 The continuation of a project initiated' in 1998. The second phase of design and construction of improvements between Jamboree Road and El Pasco Drive. 8. San Miguel Park Irrigation Renovation $20,000 The renovation of the existing irrigation system to improve the distribution of water. 37 E Agenda Item No.—\L-- Iq, December 1, 1998 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Redesignatiou for Santiago Drive Recommendation To deny the request to change the designated City parkway street tree, from the Magnolia (Magnolia grandiflora) to the Bradford Pear (Pyrus calleryana `Bradford') tree. To support the removal of two Bradford Pear trees planted illegally in front of 2130 Santiago Drive. Discussion • A letter was sent to Mr. Chris A. Welsh on August 27, 1998 (Attachment A) informing him that two '(2) trees had been planted in the parkway adjacent to his residence without City approval. Subsequently, correspondence between Mr. Welsh and the City continued relative to the removal of the two Pear trees (Attachments B, C, and D). Mr. Welsh then sent a letter dated October 5, 1998 asking for a variance for the two trees. (Attachment E) Mr. Welsh is requesting that the designated street tree be changed on Santiago Drive to the Bradford Pear tree and that the trees remain. Staff has informed Mr. Welsh that based on City Council Policy G -6 (Addendum to Attachment E) in that only one tree can be planted in the parkway in front of his home. Additionally, staff has offered to plant a fifteen (15) gallon Magnolia tree or a 24" boxed tree, if Mr. Welsh removes the two (2) pear trees. Mr. Welsh has received a copy of this report and a notice of the December 1 Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL /pw • 39 0 Attachments: A. City letter to Mr. Welsh dated August 27, 1998 B. Letter from Mr. Welsh dated September 3, 1998 C. City letter to Mr. Welsh dated September 18, 1998 D. City letter to Mr. Welsh dated October 1, 1998 E. Letter from Mr. Welsh dated October 5,1998 Addendum to E, City Council Policy G -6 • 11 �D u CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 August 27, 1998 Mr. Chris A. Welsh 2130 Santiago Drive Newport Beach, Ca. 92660 Subject: First Notice, Illegal'tree planting Dear Mr. and Mrs, This letter is to inforni you that the Evergreen pear trees located in the parkway of your property at 2130 Santiago Drive, Newport Beach were not approved by the City of Newport Beach. The G -6 policy (copy attached) states the City has the responsibility lo: 1. Approve type, location and spacing of the tree planting proposed,. 2. Furnish, install, stake and initially fertilize new trees. • 3. Prune and spray as required. Therefore, in compliance with the City's G -6 policy, you must remove the recently planted Evergreen pear trees in the parkway within 15 days. Additionally, if you desire trees planted, the City will install the approved designated street tree, Magnolia at no expense to you. However, if this matter is not taken care of within 15 days, the City shall complete the removal and you will be sent an invoice for the cost of the work. If you have any questions regarding this matter and desire tree planting, please contact John Conway, Urban Forester, at 644 -3083. Sincerely, David E. Niederhaus General Services Director DEN /MGL Attachment • 3300 Newport Boulevard, Newport Beach 7� Chris A. Welsh 2130 Santiago, Newport Beach, CA 92660 • (949) 574 -8080 Fax (949) 574 -8081 September 3, 1998 Mr. David E. NicdcrhULIS Gencial Services Director City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 Re: First Notice, Illegal Tree Planting Dear Mr. Mederhaus: I would like to request the Evergreen Pear Trees remain at my house. Every street tree visible from my house is the same Evergreen Pear; the neighbors non -street trees are also Evergreen Pears. I do not want a magnolia installed. In the event this can not be done at an administrative level I would like to review it with the city council. I gust you will delay the 15 day removal pending the outcome of this review Sincerely yours, � III is A. sh is COPY CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 September 18, 1998 Mr. Clods A. Welsh 2130 Santiago Drive Newport Beach, CA 92660 Subject: First Notice, Illegal tree planting Dear Mr. Welsh, This letter is in response to correspondence dated September 3, 1998 regarding your request to allow the Evergreen Pear trees located in the City parkway adjacent to your residence to remain and be approved by the City. John Conway, Urban Forester has called you and left messages so we may discuss some options relative to this issue. The attached City Council Policy G -6 states that the City has the responsibility to: • 1. Approve type, location and spacing of the tree planting proposed. 2. Furnish, install, stake and initially fertilize new trees. 3. Prime and spray as required. A site inspection by me confirmed that only one tree could be planted in the parkway per the spacing requirements listed in the policy. The current Pear trees -do not meet this requirement. Additionally, the only tree that can be planted in the parkway is the current City designated street tree, which is the Magnolia tree. Please contact Marcelino Lomeli, Park and Tree Superintendent at 644 -3069 so we can resolve this matter. Since David E. Nied h "Director General Services Department DEN /MGL /kr Attachment • 3300 Newport Boulevard, Newport Beach • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 October 1, 1998 Mr. Chris A. Welsh 2130 Santiago Drive Newport Beach, CA 92660 Dear Mr. Welsh, This letter is a follow -up to the correspondence sent September 18, as per the attached copy, regarding the first notice of illegal tree planting. Due to your failure to respond to our request this letter is to advise that if you have not removed the two Pear trees and completed the work by October 11, 1998, tite City will complete the work and you will be sent an invoice forthe expenses incurred. If the City . has to remove the trees, they will be replanted in another public location. If you have any questions please give •Marcelino G. Lomeli, Park and Trees Maintenance Superintendent a call at 644 -3069. Sincerely, David E. Niederhaus, Director General Services Department DEN /MGL /pw Attaclunent 3300 Newport Boulevard, Newport Beach / f Chris A. Welsh 2130 Santiago, Newport Beach, CA 92660 (949) 574 -8080 Fax (949) 574 -8081 October 5, 1998 Mr. David E. Niederhaus General Services Director City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 Re: First Notice, Illegal Tree Planting Dear Mr. Niederhaus: OCT 0S1998 First, your use of certified mail for each communication is infuriating. I have had to make a trip to the post office each time to pick up the mail for this issue. It is a waste of city time and both parties' effort to send every post by certified mail, return receipt requested, especially when the contents has no deadline, enforcement action, etc. Revise this stupid policy. Second, your letter alleges John Conway called and left messages. To my knowledge, there was one, and no more, which I immediately returned. He has not left a message since. I have now left a message for Marcelino Lomeli, which he did return; I have not spoken to him yet. • I reiterate my request that this matter either be administratively approved, or referred to the City Council for a variance. In either case the trees have taken hold and I strenuosly object to any action to remove the trees prior to a city council review of a variance. 3 Si erely yours, hris A0 cc: Tom Edwards w /enclosures E �A tz • ul� x 1�7 { c r •CF, .Y� Il C1 r G-6 • MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested in beautification of City parkways. Public cooperation in helping to develop and maintain healthy and attractive trees is encouraged. MAINTENANCE OF PARKWAY TREES The General Services Department will trim the parkway trees on a rotation schedule. An effort will be made to trim the parkway trees on less than a three year cycle. If the rotation trimming is completed in less than three years, more frequent trimming will be dene performed on certain trees and in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim parkway trees located in heavy summer traffic areas during the fall and winter months. The trimming schedule will be altered to avoid trimming streets with flowering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. • TREE LIST The Parks, Beaches and Recreation Commission has adopted an official tree list which will be used by the General Services Department to determine species for planning purposes in all new subdivisions and replacement in established parkways. The list will be reviewed on an annual basis by the General Services Department staff with any recommendations forwarded to the Parks, Beaches and Recreation Commission. STANDARDS AND SPECIFICATIONS FOR PLANTING PARKWAY TREES General Requirements A. 72 -hour notification shall be given the General Services Department prior to the initial installation of parkway trees for approval of species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as required. • 10 G-6 • B. Relative position of parkway trees is subject to approval by the General Services Department, and any tree not properly placed will be relocated at no cost to the City. In the interest of public safety, trees shall be kept not less than: (a) 25 feet back of beginning of curb returns at intersections. (b) 10 feet from lamp standards. (c) 10 feet from fire hydrants. (d) 10 feet from service walks or driveways. (e) 10 feet from meters and sewers. (i) 25 feet from stop signs. C. Trees shall be a minimum container size of 15 gallons. 1. Condition : Plants shall be symmetrical, typical for variety and • species, healthy, vigorous, free from plant disease, insect pests and shall have healthy, normal root system free from being root bound. Trees shall not be pruned or topped prior to delivery. ' 2. Inspection: All plant material shall be subject to inspection and approval by the General Services Department prior to planting. The City has the right to reject any item offered. D. Soil Analysis Requirement for Land Developers Developer may be required to have a composite soil analysis made by a bona fide soil testing laboratory of soil to receive parkway trees at no cost to the City. The location and number of soil samples shall be determined by the City. Analysis shall include fertility level and organic content of the samples take. A copy of the test results shall be forwarded directly to the General Services Department a minimum of 60 days prior ,to scheduled planting of parkway trees. PARKWAY TREE PLANTING A. All pits shall be dug with the bottom level, width equal to two times the • diameter of the ball, and the depth 11/2 times the height of the container from which the tree is planted. 2 /0 r1 LJ G-6 B. Where land developers are required to provide soil analysis, the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, native soil with a commercial fertilizer approved by the General Services Department shall be used for backfill'. D. Set plants in center of pit, in vertical position, so that crown of ball will be level with finish gradqaftar.allo for wat A Retain and shall bear the same relationship to finish grade after allowing for watering and settling sand shall bear the same relationship to finish grade that it did to soil surface in its container. E. Prepare a depressed water basin capable of holding 10 gallons of water. Water shall be applied in that quantity at time of planting in a fashion that insures wetting the entire root ball and that all air pockets are removed. F. If houses are not occupied, trees shall be watered one week later. Thereafter, watering shall be done at week intervals by the developer for a period of one year or untithomes are occupied. • G. Each tree must be properly supported by two Lodgepole pine stakes or other material approved by the General Services Department. -Stakes shall be a minimum of eight feet in length. Stake all trees at time of planting by placing stake in prepared hole and driving stake a minimum of 30 inches to soil. H. All trees shall be secured to stakes with a cinch tie. 1. Eight penny duplex nails shall be used to secure the brace to the stakes — two per side. L A root barrier approved by the General Services Department shall be installed. GUARANTEES A. 15 -gallon tree shall be guaranteed as to growth and health for a period of ninety (90) days after final acceptance by the General Services Department. E Ip G-6 • B. Trees that fail to grow or are injured or damaged during planting operations shall be replaced within 15 days after notification. Replacement material shall be guaranteed as specified as original guaranteed material. ESTABLISHED PARKWAYS APPLICANT MUST: 1. Applicant must accept responsibility for watering and fertilizing new trees. 2. If an applicant has questions regarding the street tree program they should contact the Park & Street Tree Superintendent at (714) 644- 3162 or send a written request for one or more parkway trees to: Attn: Park & Street Tree Superintendent, P. O. Box 1768, Newport Beach, California 92659 -1768. CITY OF NEWPORT BEACH WILL: • 1. Approve type, location and spacing of tree planting proposed. 2. Furnish, install, stake and initially fertilize new trees. 3. Prune and spray tree as required. Adopted 11/22/82 Amended 11/14/83 Amended 10/22/92 Amended 1/24/1994 Formerly I -19 4 '56 m b� 0 .700 2277 \ ti _2_ °20 \\\`` �' ryy0,1'r�9�•s1 rVarya %` (�. •` \\ c�� / / 22JINO/AM ` 2715 CARING. A —_ad. RR 2 F 2 °i rya ary•` T� ry / \ ,�'�01 ✓ o mow. ,%• a \ Ri 7@ J9J y rL /. 2317 2 ry a \ M °0 y �0 +°. 1 2218 N aay \ • \ ry a1� rya °° oW \ \ ry0 ryy l 2210 /,� 20 I. 2024'\ a \ oy r1' rya�y •\ \ ryao� .. a 2 °OJ wvyP 2OJ@ . �i\ \ ryry ; ryry0 04, ryaryy IYQ 9 rya ^ry \ \ ryyo0 " ry,0 `'oi0 p .10 \ l $d rya \ ON o•PrL 20 `Syi1� 1862 `,•@•" rya ^ + ° 'Yy \ ryryy " � \<. ao ob • \ \ 'S rD y aoy , @S, � ,06 .\\ \ ry OI` rlrL ry0 � 923 �4 7929 A ,; '• �s9y ryrya . \, CtsC J @SJ �'�• J �` ryryyl Q9 ryp H,� Jg�J J9 ry O ry` • 9F S \`.� r1ryry + ryry °6 \-' J9 79A .?O S rl1 o° m \` y o rya • ry� ^ry J °''' y1 \``` ryry ryryp 7 797 ryry + , 79 Q� r y'`'` rL �F 1862 \ ryyy J @sJ F4 \`` ryry ^c Aft ` ` 170^ ' F�� 792) ,rya �` �' 04' J Jy ry !o .`\ ,L•y °1 F ry.0 lS@ Gj'C, Jy°@ 2J •y.� ry 3 ry /ry`Sp °• .� ryryryl ' Op ryry 7 , J9 °O J9iS . ry�ry'1 �' quo n ryrya° Oa ` /``/C\ ryryry'` Y tn' ry ryo0 @S� J @Y@ 790, \• \JJJ ,1.`ry, ry ^O ' ryry ry0 / / ry�y . ry °O I J @R2 J9Oi ^rya / \. �••'`y ' n u I • PJrits eallerJtttta* PYE -rus kah- ler- ee- AH -nuh (Ornamental Pear, Callery Pear) Chart: C56 R C57 Rosacene (Rose family) Origin: China, 1908 Species characteristics: g thorns, fr iittcolor,summer and fall foliage land resistance stanceto�fi height, width on individual cultivar. Trunk -Dark brown or gray, smooth when young to rough at maturity. Foliage - Variable, very glossy, leathery dark green, 1 - 3" long, broadly oval, scalloped leaves. Flowers /fruit - Clustered, white, 3/4 - 1" wide, early blooming flowers, may be destroyed by late freeze. Fruit is small, round, birds. russet colored; attracting many Cultivars - "Aristocrat" (upper and lower left pictures) is thornless, broadly based, pyramidal, with upcurving branches, medium growth rate to 30' with a spread. eroifd the p hr iraaliano v tomaonal color. Fireb] gt resistant. Tolerant of het,lka- line and heavy soils. 'Bradford' (upper right and lower center pictures) has strongly vertical mul- tileader brandies and included bark. Grows rapidly to 50' with a 30' spread, and oval silhouette. Leaves are rounded at tip, margins wavy with slight serra- tions at apex. Yellow to orange, red, and/or maroon m fall. Dense narrow an- gled upright branching habit creates poor branch structure with age. With sligghtly different characteristics are 'Autumn Blaze' 'Capital', 'Chanti- cleer', 'Itedspire', 'Trinity' and 'Whitehouse', and others.' Significant pest problems are purple leaf spot and freblight. Site suitability: Sunset zones - 2 - 9,and 14 - 21. Chill deepens fall color. Clearances - Suitable for 2 - 3' parkways or 3 x 3' cutouts. Good for streetsides, medians, parks, lawns and accents. Culture considerations: No more than moderate summer watering when established. Comments, notes: *NOTE: Only cultivars are recommended. •=3'� � 130 • 5a' fj , qY 1.4 I I -I ;,_ � 70. 1.4 I I -I ;,_ � • (ITEM 10) DECEMBER 1, 1998 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: Application of Back Bay Rugby Club Application for Co- Sponsorship CO- SPONSORSHIP OF YOUTH SPORTS GROUPS The Parks, Beaches and Recreation Commission has recommended to the City the co- sponsorship of youth sports groups for over 20 years. Currently the Community Services Department co- sponsors nine youth sports groups that utilize athletic fields in public parks. Each group is included in the semi - annual Youth Sports Commission meetings which schedule field use, giving priority to the designated seasonal' sports. Fees for field rentals are waived for these groups, except for a $10 hourly field, light fee. Each of these groups has a history of contributing funds or providing services to maintain or renovate their respective sport specific fields. The co- sponsorships work reasonably well, considering that the City's athletic field space is in great demand. Currentscheduling for City programs and co- sponsored youth groups is difficult and often insufficient. There are only four lighted fields in the City, which impacts weeknight use. Every available hour is sought out and negotiated for through the priority process. • CO- SPONSORSHIP OF ADULT SPORTS GROUPS The Commission has now received a formal request for co- sponsorship of an adult athletic group, the Back Bay Rugby Club (BBRC). The City has not previously received any formal requests for co- sponsorship of an adult athletic group for field use. A number of adult soccer clubs, as well as BBRC, have consistently requested and rented field space in the City. If -the Commission wishes to initiate the co- sponsorship of adult sports groups, it is recommended that it do so as a pilot project (possibly twelve months) with the current application of the BBRC; and request that staff prepare status reports at stated time periods. The status report would evaluate the impact on the availability of fields, field wear and tear, additional costs of maintenance, impact of the adult sports teams on concurrently scheduled youth sports groups, etc. Co- sponsorship of adult sports groups emphasizes the limited availability of any fields, particularly night time fields. Extended playoff, and all -star schedules of the youth sports groups and field maintenance periods, may further impact use. Other concerns include the possible impact of adult sports using space in proximity of youth sports and the impact on turf conditions. • 5� Application of Back Bay Rugby Club Application for Co- Sponsorship Page 2 • BACKGROUND The Back Bay Rugby Club has been utilizing City of Newport Beach park facilities for approximately eight years; annual revenues have been $500'. Prior to September of 1998, authorized use was a result of field rentals for games on six to eight weekend days a year, exclusively at Peninsula Park. During that same period unauthorized weeknight use was reported by softball officials and youth coaches at Lincoln Athletic Center. At one point, the club mistakenly submitted local newspaper releases listing Lincoln as a weeknight practice site, resulting in a negative impact on the authorized users at Lincoln. In past years staff was forced to contact the club's representative to direct the club not to interfere with scheduled activities. On two occasions police reported to the site to settle disputed field usage. In September of 1998, representatives from the BBRC, who termed themselves as new management for the club, contacted staff. At a meeting with Co- General Manager, Gabriela Mills, and Public Liaison, Travis Grant, the club representatives established that the club would like .a fresh start to work with the City to facilitate the club needs. It was stated that it is the club's goal to be viewed as an asset to the City and the community of Newport Beach. RECOMMENDATION 1. Discuss the adoption of a policy for co- sponsorship of adult sports groups and /or • 2. If the Commission elects to co- sponsor adult sports groups, co- sponsorship of the Back Bay Rugby Club be approved for a twelve -month trial period, if and when the club meets all conditions and guidelines: a. Club must meet the 50 %'Newport resident requirement, as also applied to youth sports groups. (Membership list provided by club on November 24, cites 31 Newport Beach residents out of 66 total members.) b. Co- sponsorship will permit the free use of designated field space, except for a $10 hourly field light fee. c. Peninsula Park will serve as primary field' of use for daytime use. If not available, staff will attempt to find an approved alternate site. Peninsula Park is currently under renovation and is scheduled to be ready for play in late February 1.999, actual time may be extended due to weather conditions. d. Use of field space on weeknights will be granted according to priority availability, possible impact on peripheral programming and condition of the athletic field. e. Priority for the club is listed after City programming and the youth co- sponsored groups. f. Staff will monitor field space used by the club to evaluate excessive wear and tear. Repairs for turf damage related specifically to club use will be funded by club. Attachments: 1. BBRC letter of request 2. BBRC Board of Directors . 3. Draft 1999 Spring Athletic Field Use Schedule 4. Criteria for Co- sponsored Youth Groups 4615— 124 44th Street Newport Beach, CA Phone 949.675.6799 Fax 949.723.2261 November 17, 1998 TO: Steve Hunt, Senior Recreation Manager LaDonna Kiehitz, Community Services Director FROM: Travis Grant, Public Liaison Back Bay RFC RE: Back Bay RFC Application for Co- Sponsorship Steve, RECFivr` Nov 19 1998 COMMUNITY SERVtCEa In accordance with the basic criteria that you faxed to me on October 20th Back Bay Rugby Football Club meets the city's requirements. As you had listed: 1) Organization must have a charter 2) Organization must have a Board of Directors 3) Organization must be established as a Non- Profit Group 4) Organization Roster of Participants must include 50% residents • 5) Organization must'be able to provide liability insurance naming the city of Newport Beach additionally insured to the policy for $1,000,000 • Back Bay Rugby Football Club (RFC) as an organization is adheres to a code of conduct and requirements for participation, including but not limited to annual applications /dues in order to be a listed member of the United States Rugby Football Union (USARFU). As a 501C -3 tax exempt Delaware Corporation (Please See Attachment 1) since December 1978 the organization has included certain additional parties on its Certificate of Insurance. The City of Newport Beach has been listed as a certificate holder (Please see attachment 2 and 3) in the amount of $1,000,000. As for Back Bay RFC's Board of Directors I have compiled a list of the officers that were elected at the Annual General meeting September 131 (Please see attachment 4). I have also included a list of the current club roster which includes a notation indicating whether the member resides in Newport Beach or not (Please see attachment 5). It is clear that participation is above 50 %. rhope this meets all the requirements. If you have any questions feel free to call me at (949) 723 -2262 extension 260. Sincerely, —.� Travis Grant For more4riformation .visit us abwww:backbavrfc.com or call our,hotline 949 675 -6799 6 Back Say RFC Board Of Directors '98 - '99 Season CEO Gabby Mills Co- General Manager 916 Van Ness Court. Costa Mesa CA 92626 CFO Sharon Swatik Co- General Manager 124 44th Street. Newport Beach CA 92663 Head Coach Ed Burlingham 1268 Brentwoodpl. Costa Mesa CA 92627 Recruiting Manager Don Maser 30 Richmond Hill. Laguna Niguel CA 92677 Member Representative Captain Peter Dumont • 12144th St. Newport Beach CA 92663 Member Representative Nick Davison 122B 25th Street. Newport Beach CA 92663 Social Secretary Erin Murphy 122A 25th Street. Newport Beach CA 92663 Public Liaison Travis Grant 124 44th St.. Newport Beach CA 92623 r1 U 57 draft draft 0 FIELD SUN rIL • draft draft draft draft CITY OF NEWPORT BEACH ATHLETIC FIELD USE SCHEDULE MARCH 1 TO JUNE 30, 1999 MON TUE WED THU draft draft FRI S SAT NBLL NBLL NBLL BUFF HILLS NBLL NBLL NBLL NBLL NBLL (start 219) 8a -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 AYSO wkend to 219 ANDERSON NBLL NBLL NBLL NBLL NBLL NBLL (start 219) 8a -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk AYSO wkend to 2/9 EBLUFF #1 (city rem PONY PONY PONY PONY PONY PONY (start 219) 9 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk EBLUFF #2- (scnooifiew NBLL BS BS BS BS BS (start 219) 12 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk CNBA CNBA CNBA CNBA (start 5111, BS until 5p) 5 -dusk 5 -dusk 5 -dusk 5 -dusk EBLUFF#3(sehowfieml NBLL BS BS BS BS BS (start 219) 12 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk MARINERS #1 & #2 NHBA NHBA NHBA NHBA NHBA NHBA (start 2116) 8 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk SAN MIGUEL NELL NELL NELL NELL NELL NELL (start 219) 11 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk CYC #1 BS BS BS BS BS BS (start 219) 11 -2p 3 -5:30p 3 -5:30p 3 -5:30p 3 -5:30p 3 -5:45p construction start 4115199 NELL CNBA CNBA CNBA CNBA NELL (CNB start 212) 2 -dusk '5:45-10p 5:4540p 5:45 -10p 5:45 -10p 6 -9p CYC #2 BS BS BS BS BS BS (start 219) 11 -dusk 3 -5:30p 3 -5:30p 3 -5:30p 3 -5:30p 3 -5:30p construction start 4115199 BOB HENRY #1 NHBA NHBA NHBA NHBA NHBA NHBA (Baseball) 11 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk BOB HENRY #2 NHBA BS BS BS BS BS (softball) 11 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk IRVINE TER BS BS BS BS BS BS 9 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk 3 -dusk NBLL 8a -dk PONY 8 -dusk AYSO 57 8a -dusk AYSO 57 8 -dusk NHBA 8 -dusk NELL 8 -dusk BS 8 -3p NHBA 8 -5p BS 8 -5p AYSO 8 -dusk 6p ,mmL FIELD SUN MON TUE WED THU FRI SAT LINCOLN #1 NBLL NBLL NBLL NBLL NBLL NBLL NBLL (start 219) 8 -dusk 3 -9:45 3 -TBA* 3 -TBA* 3 -TBA* 3 -8p* 8 -dusk 8 -dusk (lights -PBR Comm ? ? ?) CNBA* CNBA* CNBA* WN"o f "? BOINVAIRRIAL- (start 219) (start 212) (*212-315,6-10p; 319-5114,7.30-10j NBLL NBLL NBLL 8 -dusk 3 -9:45p 3 -9:45p AYSO 57 NBLL AYSO 57 9 -dusk 3 -dusk 3 -dusk NBLL NBLL 8 -dusk 3 -dusk BS BS 11 -3p 3 -5:45p ? ? ?) CNBA NBLL 6 -10p NBLL 11 -dusk (Dec. - March) (OCU start at 4 until 311) PENINSULA PARK (start availability 311199) LEGEND AYSO 57 AYS0 97 BS CNBA CNBY JAAF NHBA NBLL •OCU PONY SLAM BS 3 -5:45p OCU 6 -8:45p NHBA 4 -dusk NBLL 3 -9:45p NBLL 3 -dusk 6:30 -10p; 6115-8113,6-10p) NBLL NBLL NBLL 3 -9:45p I 3 -8p* I 8 -dusk (lights -PBR comm ? ? ?) AYSO 571 NBLL I AYSO 57 3 -dusk I 3 -dusk 8 -dusk NBLL I NBLL NBLL NBLL 3 -dusk 13 d us 3-dusk l 3 d sk 18 -dusk BS 3 -5:45p CNBA 6 -10p BS 3 -5:45p OCU 6 -8:45p NHBA 4 -dusk BS BS 3 -5:45p 3 -5:45p CNBA CNBA 6 -10p 6 -10p BS BS 3 -5:45p 13 -5:45p BS BS 3 -5:45p 8a -5p CNBA 6 -10p BS 3 -5:45p OCU I OCU I AYSO 6 -8:45p 6 -8:45p 6 -7:30p NHBA I NHBA 4 -dusk 4 -dusk NHBA 4 -dusk AMERICAN YOUTH SOCCER ORGANIZATION, REGION 57 (EAST) AMERICAN YOUTH SOCCER ORGANIZATION, REGION 97 (WEST) PACIFIC COAST BOBBY SOX SOFTBALL CITY ON NEWPORT BEACH ADULT SOFTBALL CITY ON NEWPORT BEACH YOUTH FLAG FOOTBALL/TRACK & FIELD JUNIOR ALL - AMERICAN FOOTBALL NEWPORT HARBOR BASEBALL ASSOCIATION (WEST) NEWPORT BEACH LITTLE LEAGUE ORANGE COAST UNITED SOCCER CLUB (EAST & WEST) PONY BASEBALL (EAST) SLAMMERS FUTBOL CLUB (EAST) ,r? COMMUNITY SERVICES DEPARTMENT _ Arts & Cultural - Library - Recreation - Seniors • To: LaDonna Kienitz, Community Services Director From: Steve Hunt, Senior Recreation Manager Re: Criteria for Co- Sponsored Youth Sports Group Policy This Community Services Policy sets forth the procedure for determination of co- sponsorship of a youth sports group. Approval allows for participation in the allocation of City athletic fields and gymnasiums. Co- sponsorship is ultimately determined by the Parks, Beaches & Recreation Commission. The basic criteria for approval is as follows: 1. Organization must have a Charter. 2. Organization must have a Board of Directors. 3. Organization must be established as a non - profit group. 4 Organization roster of participants must include more than 50% residents. 5. Organization must be able to provide liability insurance naming the City of Newport Beach additionally insured to the policy for $1,000,000. Basic information required for application: 1. Total number of participants and •teams with breakdown of residents and non- residents. • 2. Amount of fields and times requested on an annual basis. 3. Process for selection of teams. 4. Process for training of coaches. 5. Use of facility care plan. E W6 (ITEM V -11) DECEMBER 1, 1998 COMMUNITY SERVICES DEPARTMENT ARTS & CULTURAL - LIBRARY - RECREATION - SENIORS • To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Marilyn Fisher, Recreation Manager Re: Volleyball Court Appeal RECOMMENDATION Maintain the volleyball court at 2406 W. Oceanfront. BACKGROUND City Council Resolution Number 92 -93, approved August 24, 1992, established the regulations controlling the installation and maintenance of volleyball playing areas on the public beaches in the City of Newport Beach. Item 7 of that resolution states: Applications for removal or relocation of existing courts shall be submitted for approval by the Parks, Beaches and Recreation Commission. Submitted applications shall include a map and written acknowledgment or proof of Attempt to notify by certified mail the property owners. The location must be posted thirty days in advance with a notice of the proposed removal. • The Community Services Department received an application for removal of a beach volleyball court at 2406 W. Oceanfront on September 1, 1998; from Hartwell Construction (Charles Hartwell, the tenant at 2408 W. Oceanfront), in the name of the property owner Rene Barge. The instructions given to the applicant required that a formal notification and request for response be solicited from all property owners within 200 feet, and that the property owners formally survey neighboring homeowners by certified mail. The survey was not undertaken. To facilitate the matter, on September 29, 1998, the Community Services Department sent out letters to all homeowners within 200 feet of the volleyball court, asking them to respond to a questionnaire about the court at 2406 W. Oceanfront. Fifty -two questionnaires were mailed; a total of 17 completed replies were returned. The responses were: • 8 property owners (representing 12 properties in this area)* did not want the volleyball poles removed. • Rene Barge, the owner of the subject property, was included in the total of 12 property owners responded that they did not want the court removed. • 4 property owners wanted the volleyball poles removed. • 5 property owners responded that they were ambivalent about the issue. 9 surveys were returned because of expired forwarding addresses. *Of the eight property owners who requested the volleyball poles not be removed, two each own three properties in the prescribed area. Attachments: 1. Resolution 92 -93 with list of approved Volleyball Courts, August 1992 0 2. Request for removal, September 1, 1998. 3. Procedures for Applying for Volleyball Court Removal or Relocation � &Z • Nf iA e.l•i n1A ti7 I RESOLUTION NO. 92 -93 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING REGULATIONS CONTROLLING THE INSTALLING AND MAINTENANCE OF VOLLEYBALL PLAYING AREAS ON THE PUBLIC BEACHES IN THE CITY OF NEWPORT BEACH AND RESCINDING RESOLUTION NO'. 88 -14. WHEREAS, Resolution No. 88 -14, which was adopted On February 22, 1988, sets fortli the existing regulations for the installation and maintenance of volleyball courts on public beaches in the City; and WHEREAS, the Newport Beach Parks, Beaches and Recreation Commission has made certain recommendations that said regulations be revised and updated; and WHEREAS, the City Council has reviewed the • recommendations of the Parks, Beaches and Recreation Commission and wishes to establish these recommendations as the regulations for the installation and maintenance of volleyball playing areas on the public beaches in Newport Beach. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the following are hereby established as the regulations for the installation and maintenance of volleyball Playing areas on the public beaches in the City of Newport Beach. 1. The public ocean front and bay beaches shall be divided into five (5) volleyball playing zones which are identified as follows: ZONE ONE shall be the area between the Santa Ana River and Orange Avenue; ZONE TWO shall be the area between Orange Avenue and the Newport Pier; ZONE THREE shall be the area between the Newport • Pier and the West Jetty; ZONE FOUR shall be the main beach at Corona del Mar State Beach; 6y I ZONE FIVE shall be all the public beaches fronting on the waters of Newport Bay. 2. No volleyball courts shall be installed within fifty feet (50') of a private property line or sidewalk in any of the five (5) volleyball playing zones established herein unless authorized by the Parks, Beaches and Recreation commission as an exception. volleyball nets' shall be installed perpendicular to the ocean except at Corona del Mar Beach which shall have eight (8) parallel courts and two (2) perpendicular courts. 3. Tandem volleyball courts shall have a minimum of twelve feet (121) of spacing separating the center posts in all zones. 4. A permanent tournament location shall be established and maintained at Corona del Mar State Beach. A total of ten (10) permanent courts shall be maintained at the Corona del Mar site. 5. Volleyball courts are authorized at the locations • described on Exhibit "A" hereto and incorporated herein by reference and said courts shall be inspected and maintained by the Parks, Beaches and Recreation Department. The Department shall visually inspect all courts each March and September and report the results and any necessary corrective actions to the Parks„ Beaches and Recreation Commission. 6. Applications for installation of additional permanent courts shall be submitted for approval by the Parks, Beaches and Recreation Commission. Application forms are available from the Parks, Beaches and Recreation Department and shall include a map and written acknowledgment or proof of attempt to notify by certified mail the property owners within one hundred feet (1001) in either direction of the proposed location. 7. Applications for removal or relocation of existing permanent courts shall be submitted for approval by the Parks, Beaches and Recreation commission. Application forms are available from the Parks, Beaches and Recreation Department and shall include • a map and written acknowledgment or proof of attempt to notify by certified mail the property owners within one hundred feet (1001) in either direction of the existing location. Following completion of the application and its submission to the Parks, Beaches and 4o3 0 Recreation Department, the location will be posted thirty (30) days in advance with a notice of the proposed removal. B. Non - authorized courts will be removed by -the Parks, Beaches and Recreation Department. 9. Maintenance and installation of volleyball courts shall be by the Parks, Beaches and Recreation Department. Poles shall be approved, supplied, installed and maintained by the City of Newport Beach. 10. The Parks, Beaches and Recreation Commission has final authority on installation, relocation or removal. Anolications will be based on factors which may affect the proposed or existing court location, including parking, beach maintenance, marine safety, proximity to existing volleyball courts, restroom and the overall needs of the general community or other considerations as deemed necessary by the Parks, Beaches and Recreation Commission. • rescinded. 1992. ATTEST: BE IT FURTHER RESOLVED THAT, Resolution 88 -14 is hereby ADOPTED THIS 24th day of August Mayor City Clerk Z60 ' inn F D Cy 4/FOR !' P �*M'W N aiic • • APPROVED BEACH VOLLEYBALL COURTS AUGUST 24, 1992 ADDRESS OF COURT MAP NEAREST STREET END Nordina St 1 -A Nordina 7008 W. Oceanfront 1 -A Highland Grant St (tandem) 1 -A Grant 6900 W. Oceanfront (tandem) 1 -A Fern 6702 W. Oceanfront (tandem) 1 -A Colton Lugonia St 1 -A Lugonia 6310 W. Oceanfront 1 -A Cedar 6208 W. Oceanfront 1 -A Prospect 6009 W. Oceanfront 1 -B 61st 58th St 1 -B 58th 5605 W. Oceanfront 1 -B 56th & 57th 53rd St 1 -B 53rd 4907 W. Oceanfront 1 -B 49th & 50th 4605 W. Oceanfront 1 -C 46th & 47th 43rd St (steel) 1 -C 43rd 42nd St (steel) 1 -C 42nd 41st St (steel) 1 -C 41st 3909 W. Oceanfront 1 -C 39th & 40th 38th St 1 -C 38th 34th St (plastic) 2 -D 34th 30th St 2 -D 30th • 28th St 2 -D 28th 26th St 2 -D 26th 2406 W. Oceanfront 2 -E 24th & 25th 2002 W. Oceanfront (tandem) 2 -E 20th 1802 W. Oceanfront 2 -E 18th 1620 W. Oceanfront 3 -F 17th 1522 W. Oceanfront 3 -F 16th 1508 W. Oceanfront 3 -F 15th 1224 W. Oceanfront 3 -G 13th 1036 W. Oceanfront 4 -H 11th 1004 W. Oceanfront 4 -H 10th 914 W. Oceanfront 4 -H 9th 900 W. Oceanfront 4 -H 9th 812 W. Oceanfront 4 -H 8th 710 W. Oceanfront (tandem) 4 -H 7th 706 W. Oceanfront 4 -H 7th 614 W. Oceanfront 4 -H 6th 106 E. Oceanfront 4 -I Island 216 E. Oceanfront 4 -I Coronado 400 E. Oceanfront (tandem) 4 -I Coronado 1008 E. Oceanfront 5 -J B 1109 E. Oceanfront (stadium) 5 -J C 1213 E. Oceanfront 5 -1 D & E 1309 E. Oceanfront 5 -K E 1319 E. Balboa Blvd 5 -K F • ADDRESS OF COURT MAP NEAREST STREET END 1412 Ocean Blvd REMOVAL 5 -K G 1556 Ocean Blvd 1, 5 -K G & I 1712 Ocean Blvd 1, 5 -L I 2100 Ocean Blvd 1, 5 -L M 17th St May (on Bay) 3 -F 17th Cove St (China Cove) 6 -M Cove CdM St Beach (tandem) 6 -M East end of beach CdM St Beach (eight - steel) 6 -M West end of beach 0 COURTS REMOVED ADDRESS OF COURT REMOVAL DATE NEAREST STREET END 7108 W. Oceanfront May 1, 1991 Nordina 59th St May 1, 1991 59th 4307 W. Oceanfront May 1, 1991 43rd & 44th 40th St May 1, 1991 40th 1750 Ocean Blvd May 1, 1991 L 2140 Ocean Blvd May 1, 1991 Channel Road • • VBPOLES 12/10/92 0 09/01/1998 16:28 7147230104 HARTWELLCONSTUCTION • CITY OF NEWPORT BEACH COMMMIF SERV�CES DEPARTMENT APPLICATION FOR THE ��'OF OJ./ BEACH VOLLEYBALL NAME ow e PHONE ADDRESS PROPOSE LdcaTION f fli • • PAGE 02 n'f n-e4ilhA,m -,t a' The a£brementioned person has applied to have a volleyb 11 court placed in the location listed above. The City requests your input on thib issue. Once the city has received all of the mecessary documentation, the Parks, Reaches and Recreation Commis ion will determine whether or not to approve the request. If you have any questions, please phane'.the=CommunitY-Services Department at 644- -------------------- ------------ _______ 1) PRINTED I NAME R R J O R I lE' ' A i4s a PHONE • �• � • - 3 � tG ADDRESS d aIV7� _ 2IP APPROVE-: - , YES NO COMaNTS -& s04' i 2) PRINTED NAME -Af. SIGNATURE 3) PRINTED NAME 4) PRINTED NAME ti S• t/ � f'i r A V- VE: f YES NO P— ?ROV,��ccE11: ) NO G��•1� � +�.,► hod // WA 7nf4f-- 7r77 vY:.. YES NO 0 .09/01/1998 16:28 4t • 5) • 6) 7) 7147230104 HARTWELLCONSTUCTION PAGE 03 CO�S 8) PRINTED NAME PHONE ADDRESS' ZIP , SIQNATURE APPROVE: YES NO COMMENTS 9) PRIX= TnnDvco SIGNATURE APPROVE: ! YES NO * Please make photocopies'if additional signatures are ired. -------------------------- ---- ------ ------ -------- --- - - --I-ent - -- -- * CITY USZ•ONLY I MARI EC DEPARTMENT DIRTOR . DATE APPROVE: YES NO GENERAL SERVICES DIRECTOR DATE APPROVE: YES NO COMMEMM . A4-aeh rn-n -- 3 COMMUNITY SERVICES DEPARTMENT ARTS & CULTURAL - LIBRARY - RECREATION - SENIORS • To: Applicants for Removal or Relocation of Beach Volleyball Courts From: Community Services Department Re: Procedures for Applying for Volleyball Court Removal or Relocation The Community Services Department is required to enforce regulations controlling the removal or relocation of volleyball playing areas on City beaches. The regulations include the following procedures: 1. Formal notification of all property owners within 200' of the court. Notification must be documented by completion of the attached form, with postal service receipts verifying notification and response of absentee property owners. Responses are not needed from renters. 2. A detailed description of the existing court, if a removal, including the nearest street end, residential address or lifeguard tower. 3. A detailed description of the proposed location, if a relocation, including the nearest street end, residential address or lifeguard tower. The applicant agrees that the location will be posted for notice of the proposed removal, by the • City, including the date and time, for consideration by the Parks, Beaches and Recreation Commission. Completed applications will be reviewed by the General Services Department and the Marine Department for their recommendations. The Parks, Beaches and Recreation Commission will then make a ruling on the issue at a regularly scheduled, monthly meeting. Citizens are encouraged to attend these meetings and provide input to the commission. The applicant will be notified of the date that the commission will'be making a ruling. For more information phone the Community Services Department at 644 - 3151. • 67 �J •Cit of Newport Beach COMMUNITY SERVICES 0 P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658.8915 «FirstName» aLastName» ((Address l>) «City», «State» «PostalCode» Dear «Salutation» aLastName »: PHONE 714. 644 -3151 FAX 714. 644 -3155 The City of Newport Beach has received a request from a tenant at 2408 West Ocean Front to remove a beach volleyball court at 2406 West Ocean Front. The City requests your input as a property owner on the issue of whether or not to remove the beach volleyball court at 2406 West Ocean Front. Please complete the following information and return it before October 16; 1998' to: City of Newport Beach Community Services Department 3300 Newport Beach Newport Beach, CA 92663 Printed Name: Signature: _ Address: I am in favor of removing the poles. I am not in favor of removing the poles. I am ambivalent about the issue. Comments: Phone Number: If you have any questions, please contact me at (949) 644 -3159. Sincerely, • Marilyn Fisher Recreation Manager / CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT • APPLICATION FOR BEACH VOLLEYBALL COURT REMOVAL OR RELOCATION (circle one) NAME PHONE ADDRESS ZIP PRESENT LOCATION OF COURT PROPOSED LOCATION (RELOCATION) TO: SIGNEE The aforementioned person has applied to have the volleyball courHn question removed or relocated. The City requests your input on this issue. Once the City has received all of the necessary documentation, the Parks, Beaches and Recreation Commission will determine whether or not to approve the request. If you have any questions, please phone the Community Services Department at 644 -3151. 1) PRINTED NAME PHONE_ • ADDRESS ZIP SIGNATURE APPROVE: YES NO COMMENTS 2) PRINTED NAME PHONE ADDRESS ZIP SIGNATURE APPROVE: YES NO 3) PRINTED NAME PHON SIGNATURE APPROVE: YES NO COMMENTS 4) PRINTED 101901 • SIGNATURE APPROVE: YES NO 7t 5) PRINTED NAME PHONE ADDRESS ZIP • SIGNATURE APPROVE: YES NO COMMENTS 6) PRINTED NAME PHONE ADDRESS ZIP SIGNATURE APPROVE: YES NO COMMENTS 7) PRINTED NAME PHONE ADDRESS ZIP SIGNATURE APPROVE: YES NO COMMENTS 8) PRINTED NAME PHON ADDRESS ZIP 'SIGNATURE APPROVE: YES NO • COMMENTS *Please make photocopies if additional signatures are required. CITY USE ONLY NE DEPARTMENT DIRECTOR DATE COMMENTS GENERAL SERVICES DIRECTOR DATE COMMENTS �J APPROVE: YES NO :177t7OJVJ 7x (ITEM V -12) DECEMBER 1, 1998 • COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: History of Bonita Creek Park At the Parks, Beaches & Recreation Commission meeting on November 3, 1999, staff was asked to provide a historical overview of Bonita Creek Park. DESCRIPTION Bonita Creek Park is an 11 -acre site that includes two lighted softball fields, one lighted football /soccer field, a half court basketball court, a tot lot, picnic tables and a community center building. The building includes,an office, a meeting room, storage, restrooms and a kitchen. Activities scheduled by the Community Services Department at this site include youth girl's softball, youth football; youth baseball, youth soccer, adult softball, youth and adult contract classes and building rentals. General programming times are Monday through Friday 3:30pm to 10pm, Saturdays 6am to 5pm and Sundays 9am to 3pm. In the fall of 1998, youth football had seven Saturday game days, with two of those extending into the evening. CHRONOLOGY OF BONITA CREEK PARK, • April 22, 1985 City Council authorized a service agreement with an architect to prepare a preliminary plan for Bonita Creek Park. April 27, 1987 City Council accepted bid to construct Bonita Creek Park. The contract provided for an 11 -acre site built at a cost of $1.7 million plus a contingency of $300,000. June 10, 1988 Bonita Creek Park Dedication March, 1989 In response to a lighting survey, the City installed glare shields and re -aimed the field light fixtures. August 23, 1990 Communication received from residents of Newport North Villas. Residents petitioned that that the facility violated reasonable limits on the location, planning, design, approval and disclosure of this facility, and demanded that major changes be made. September 4, 1990 Bonita Creek Park usage discussed as an agenda item at Commission meeting. Focus of discussion was the youth football program and developing conditions to minimize the impact of the program on the residents. Also discussed was the fact that there had been disclosure and notification prior to park being built. (Copies of notification attached) June 24, 1992 Communication was received from the Board of Directors, Newport North • Villas Homeowners Association requesting that the City change the use of Bonita Creek Park from a regional athletic facility to a community-use park. 73 History of Bonita Creek Park Page 2 • March 8, 1993 Communication to the City Council from the Commission regarding Bonita Creek Field Use, unanimously recommending that the active uses of Bonita Creek Park continue as they existed. A group of homeowners had complained about inadequate parking, trash, over watering, and inadequate signage prior to the construction of their homes, with regard to the types of activities that would be taking place at the park. The Commission's decision was based on the following criteria: the perceived problems seemed to be those of one homeowner who lacked community support, all formal user groups have worked within the parameters given; the Bonita Creek Park facility is one of two (Lincoln being the other) major night lighted active parks in the City that serve as the backbone of the City park systems infrastructure. October 27, 1998 Communication to City Council, from the Newport North Villas,Homeowners Association requesting an, amendment to the City's General Plan to Redesignate Bonta Creek'Park for use as a neighborhood park, consistent with the Newport Beach Park Dedication Ordinance. Attachments: Notification of homeowners. LJ �J 0 June 13, 1986 Mr. Javier Garcia CITY OF'NEWPORT BEACH 3300 Newport Blvd. Newport Beach, CA 92658 -8915 Re: Tract 12271 Dear Jay: Per Condition 21 of Tentative Tract 12309, enclosed for your review and approval is the disclosure statement that each buyer in the referenced tract will have to sign acknowledging the future construction of the San Joaquin Hills Transportation Corridor. Additionally, there will be language in the Final Subdivision Report regarding the corridor. If you have any questions, please feel free to till'. Sincerely, Linda Lee Project Coordinator L.L:jj Encl. cc: 225.3 -,N L0613 -2 ••,�Y�o � RECEIVED O� � •. J �au�n.:r;.rt l' •I JUh i g 1986, \'A CACR:.'c'ACH J� Southern California Division One Civic Plaza Suite 100 Newport Beach, California 92660 (714) 640 -2390 7S� (R5) RELAY "R -5" - SEE DETAIL "A" SHCET ;.0 -u FUI_ LIGH1161. �1 U U 0 Lot Tract 12271 DISCLOSURE STATEMENT Buyer hereby acknowledges the following: 1. This subdivision is located near the San Joaquin Hills Transportation Corridor and noise levels will increase when the Corridor is constructed. 2. This subdivision is adjacent to a public park. Recreation facilities with night lighted fields will be constructed on the park site. 3. The Pelican Hills earthquake fault is approximately 0.9 miles south of this subdivision. This fault has been determined to be inactive. Further information concerning this fault may be obtained from the Developer, the Developer's engineer, the engineering geologist or the local building officials. In addition, this subdivision is approximately 4.4 miles from the Newport Inglewood fault, a potentially active earthquake fault. 4. This subdivision is approximately two (2) miles from John Wayne Airport. . Aircraft over - flights and aircraft noise will be experienced from from aircraft using this airport. In addition, aircraft overflights and /or noise may be experienced from the helicopter station in Tustin and E1 Toro Marine base. Buyer: Date Date "7 to • I` pORT NORTH SIGN WMX SST °T 20 } SIGN Future Facility TvVr �ey;4IT NO. SiGN NO: F- 1� 1• w LN .�-C. %TION 6/86 I �,� ? ?RpVAL: -- Park Site Logo MAIN PANEL : I l� E7-r-- • FUTURE PUBLIC PARK E7-r-- Rider: NIGHT LIGHTED FACILITIES _ Rider: BONITA CREEK PARK -` EX? I� :,T• ION ates: 8/86 Add 'Bonita Creek Park' panel. WO# 10061 -77 l•' x•