Loading...
HomeMy WebLinkAbout04 - Review of Facilities for CIP FY 2000-010 .JAN �1� 1b00 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation manager Celeste Jardine -Haug, Senior Services Manager Re: Review of Community Services Facilities and Requests for CIP Projects for FY 2000/01 The Community Services Department was directed by City Council to provide a comprehensive inspection of the eleven facilities in which programs are provided for the public. That report was formally presented to City Council on November 28, and is attached to this report. Staff is prepared to make a brief visual presentation to the commission as well. The Council directed staff to prepare a budget amendment in the amount of $39,200 for the December 13, 1999 meeting to undertake immediate safety repairs. For the FY 2000/01 CIP requests, staff have listed repairs, approximately one -third of the total costs identified. Specific requests include: Recreation Services $468,950 Recreation Facility Repairs/ Replacement $103,550 Playground Equipment 90,000 Park In -Lieu Fees for Park Renovation 275,000 Athletic Field It Outdoor Recreation Area 20,400 Projects/ Improvements Senior Services 85,500 Attachment Total $554,450 �11� CAPITAL IMPROVEMENT PROJECTS- FY 2000/01 Recreation Services Facility Project RECREATION FACILITY REPAIRS /REPLACEMENT Bonita Creek CC Remodel closet doors Ft kitchen Install window shades Carroll Beek CC Cliff Drive CC CYC Eastbluff B &G Club Lincoln Athletic Center Marian Bergeson Aquatic Ctr Vincent Jorgensen Room West Newport CC PLAYGROUND REPAIRS Spyglass Hill West Newport Park All Playgrounds All Playgrounds 0 Replace front doors Finish $ weatherproof storage closet Install heating Replace dance floor 73 cabinets Replace carpet /flooring in Arts /Crafts Room Repair bleachers Replace cabinets (deferred in 1999/00) Remodel outdoor restrooms Acoustical treatment in room 2 Replace tables /chairs Refinish bleachers/ motorize Refinish gym floor Replace playground Replace playground Replenish sand Replace parts Total Total (ITEM 8) DECEMBER 7, 1999 Estimated Cost $13,000 $3,000 $9,000 $23,500 $4,050 $7,000 $3,000 $8,000 $33,000 $103,550 $35,000 $35,000 $10,000 $10,000 $90,000 �l (ITEM 8) DECEMBER 7, 1999 CAPITAL IMPROVEMENT PROJECTS - FY 2000/01 Page 3 Senior Services As you are aware, the OASIS Senior Center facility is old and in continual need of repairs and remodeling to keep it safe and respectable looking. The following projects were identified in the Community Services facilities report prepared for the City Council: Facility OASIS SENIOR CENTER Classrooms Lobby Area Multi- Purpose Room Outside Restrooms Project Replace sinks Remodel restrooms Replace flooring Install hot water heaters Senior Center New phone system Paint interior of building /minor repairs Replace light fixtures, ballast It covers Total Estimated Cost $2,500 $20,000 $12,000 $3,000 $20,000 $10,000 $18,000 $85,500 0- '_7 0 (ITEM 8) DECEMBER 7, 1999 CAPITAL IMPROVEMENT PROJECTS - FY 2000/01 Page 2 Facility Project Estimated Cost PARK IN -LIEU FEES FOR PARK RENOVATION 381" Street Park. Renovate basketball courts/ landscape $90,000 Channel Place Park Replace landscape $80,000 Replace picnic shelter Et wall Replace basketball court Grant Howald Park Finish field Et park renovation project $75,500 Lincoln Field 1 Replace light fixtures $30,000 Total $275,000 ATHLETIC FIELD ii OUTDOOR RECREATION AREA PROJECT /IMPROVEMENTS All facilities Fence repairs, seasonal fencing $4,000 All facilities Replace recreation equipment $3,000 AIL facilities Replace field equipment, bases $3,500 Bob Henry Park Sod, repairs $800 Bonita Creek Field Sod, brickdust infield repairs $2,400 Grant Howald Field Brckdust $500 Irvine Terrace Park Sod, repairs $800 Lincoln Athletic Field Sod, brickdust infield repairs $3,000 Mariners Park Sod, repairs $800 Peninsula Park Sod, repairs $800 San Miguel Park Sod, repairs 800 Total $20,400 0 Item No.SS2 November 22, 1999 COMMUNITY SERVICES DEPARTMENT Arts & Cultural — Library — Recreation — Seniors To: Mayor and Members of City Council From: LaDonna Kienitz, Community Services Director /City Librarian Re: Review of City Facilities Utilized by the Community Services Department At the direction of City Council, staff of the Community Services, the Building and the Fire and Marine Departments undertook a comprehensive review of those City buildings in which Recreation and Senior Services provide classes and programs for the public, and which are available for rental by the residents and organizations. The following facilities were inspected for this study: Paoe Balboa Community Center ( 2) ................................. ..............................4 Bonita Creek Community Center ( 10) ..................... ............................... 8 Carroll Beek Community Center ( 12) .................... ............................... 13 Cliff Drive Community Center ( 15) ........................ ............................... 17 Community Youth Center at Grant Howald Park (21) .......................... 21 Eastbluff Boys & Girls Club at Eastbluff Park ( 17) ............................... 27 Lawn Bowling Center at San Joaquin Hills Park (45) .......................... 33 Lincoln Athletic Center (30) .................................. ............................... 35 Newport Theatre Arts Center at Ensign View Park (18) ...................... 39 OASIS Senior Center (41) .................................... ............................... 44 Vincent Jorgensen Community Center at Mariners Park (34) .............. 48 West Newport Community Center ( 54) ................. ............................... 51 The individual reports for each site include inspections by the Building and the Fire and Marine Departments; inspections and functional reviews by Community Services staff; current use; limitations of the facility; and cost estimates for repairs. Repairs recommended will increase the number and enhance the quality of City programs at these sites. The resulting improved environments will also have the high potential for increasing rental use by City residents and organizations. Note —The italicized numbers following the name of each facility indicate the location of the building on the Community Services Facilities map attached to this report. 7 �Ld Y' ! Review of City Facilities (continued) 11 RENTAL OF FACILITIES These City buildings, with the exception of the Lawn Bowling Center and the Newport Theatre Arts Center, are available for rental by the public under City Policy 1 -25. The rental rates were established by City Council resolution and vary according to customer status (resident/non- resident, non - profit, private or commercial). DEFICIENCIES IDENTIFIED Deficiencies which were identified in the inspections have been corrected to the extent of funds available in the 1999/2000 CIP budget, and are so indicated. Repairs recommended by the Community Services Department reflect repairs and modifications needed to improve the functionality of the facilities for City programs. Estimates for structural repairs were provided by Amak Group, Inc.; estimates for interior functional changes by the respective vendors. The total cost of repairs is $381,850, excluding repairs needed at Balboa Community Center. On the chart on the following page, these costs have been allocated over three years, at approximately $125,000 per year. Critical structural and safety repairs are allocated to Year 1, in addition to some repairs and modifications to improve City programs. Alternatively, staff recommends that funds in the amount of $39,200 be appropriated in this fiscal year to undertake the structural and safety repairs as soon as possible; and that the other needed repairs be incorporated into CIP budgets in succeeding years. STAFF RECOMMENDATION a. Direct staff to prepare a budget amendment in the amount of $39,200 to undertake the critical structural and safety repairs in this fiscal year; and b. To incorporate costs for the other identified repairs into the proposed CIP budgets in succeeding years. November 22, 1999 2 41 7tt 0 9 0 Review of City Facilities (continued) ESTIMATED COSTS FOR UPGRADE OF CITY COMMUNITY CENTERS Facility Year 1 Year 2 Year 3 Total Critical Needed Needed Needed Structural Upgrades Upgrades Upgrades & Safety Repairs Balboa Community $1,500 $0 $0 $0 $1,500 Center * $39,450* Bonita Creek $3,500 $3,000 $10,000 $54,800 $71,300 Community Center Carroll Beek $1,700 $3,000 $0 $16,000 $20,700 Community Center Cliff Drive $2,100 $2,000 $7,000 $7,000 $18,100 Community Center Community Youth Ctr $3,100 $0 $29,500 $3,250 $35,850 at Grant Howald Park East Bluff Boys & $0 $3,000 $0 $0 $3,000 Girls Club * * Lawn Bowling $0 $0 $0 $0 $0 Center Lincoln Athletic $3,100 $7,000 $11,000 $0 $21,100 Center Newport Theatre $23,200 $0 $24,000 $0 $47,200 Arts Center at Ensign View Park OASIS Senior $0 $34,500 $37,500 $30,000 $102,000 Center Vincent Jorgensen $1,000 $8,000 $0 $0 $9,000 Community Center at Mariners Park West Newport $0 $23,100 $10,000 $19,000 $52,100 Community Center Totals $39.200 $83.600 $129.000 $130.050 $381.850 Total (Year 1) - $122,800 � Total with Balboa Community Ctr- $421,300 I * With the exception of safety issues, no additional repairs are scheduled for this site until a final decision on use of the MarinaPark area is made. * * City will fund limited repairs in the amount of $3,000 in Year 1, to meet City program requirements to maintain classes at facility. Additional costs for the site are $69,475, including $39,470 for structural repairs identified by the Building Department. The balance is for repairs and modifications to improve City programming at that site. Structural repairs are the responsibility of the Boys & Girls Club per the conditions of the lease. None of these costs have been included in the three -year schedule November 22, 1999 3 Y' SsV 0 0 0 BALBOA COMMUNITY CENTER 1714 W. BALBOA BLVD Year Built: Unknown Square Footage: 2,760 (approximately) Occupancy Group: A -2 / Assembly Construction Type: V -N Recommended Occupancy: 40 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR ❑ Wood dance floor. ❑ Mirrored south wall. • Small carpeted meeting room. • Restroom facilities. • Furniture available — 3 six -foot tables, 24 stacking chairs. • Two meeting rooms permanently rented to Balboa Power Squadron. CURRENT USE Facility is used for contract classes and the ongoing rental to the Balboa Power Squadron, which has exclusive use of two classrooms on a month -to -month basis under an expired lease. Days Used Per Month: 12 Activities Per Month: 12 Rentals Per Month: 0 (exclusive of use by the Balboa Power Squadron) LIMITATIONS ON USE • Parking is limited. Building is adjacent to the Girl Scout House; both facilities share a very small parking lot of 5- 6 spaces. The metered lot at 18th street and street parking is seldom available during summer months. • Traffic is difficult, especially in summer. • Low ceiling in the dance studio limits certain exercise activities. • Power Squadron has exclusive use of two rooms. November 22, 1999 4 s -/ .1 9 BALBOA COMMUNITY CENTER (continued) o The configuration of the two available rooms makes it impossible to have separate activities simultaneously in the rooms (exclusive of those assigned to the Balboa Power gquadron). INSPECTION BY CITY BUILDING DEPARTMENT, September 16, 1999 DESCRIPTION Structure is a single story building, constructed with wood frame members. Interior walls of lath and plaster along with some wood paneling and mirrors. The roof is a low sloping flat roof. The roof appears to have been recovered recently with a cap sheet covering and the main assembly ceiling has been remodeled with a new suspended ceiling system. The exterior of the building has wood shingles and stucco walls. The doors and windows are of wood sash construction FINDINGS Building is of sound construction. Some new acoustical ceilings have been installed in the main assembly area with new lighting and air diffusers. It appears to have had an upgraded heating system installed since the original wall heaters have been removed. The adjoining rooms have the old square acoustical ceiling tiles and old fluorescent lighting fixtures. Some conditions exist that warrant corrective work. 1. Exit doors at the rear towards the parking lot do not meet the current requirements of threshold distances, thus could create a liability for a trip and fall scenario. 2. Exit doors in front classroom has a threshold height that exceeds allowable code requirements. The door is posted as an exit and has a dead bolt locking device. A sign should be posted above the door stating, "This door to remain unlocked during business hours" (work order for sign submitted). 3. The water heater is not restrained with earthquake straps (work order submitted). 4. Water heater vent is not installed per code (work order submitted). 5. Water heater HPRV drain has threads on the end of the pipe. 6. Plaster is missing and damaged inside the water heater closet (work order submitted). 7. Water heater has no combustion air openings installed in the closet (work order submitted). 8. Exterior electrical boxes do not have waterproof covers on abandoned fixtures (work order submitted). 9. Facility is not ADA accessible. No parking and existing restroom upgrades. 10. Exit sidewalk is uplifted by tree roots and creates a trip and fall hazard. 11. Posting of occupant loads. 12. Repairing of sealed windows for required ventilation requirements. November 22, 1999 5 ��- BALBOA COMMUNITY CENTER (continued) RECOMMENDATIONS IRFROM THE BUILDING DEPARTMENT LI The above mentioned items should be addressed and corrected on a scheduled upgrade. The building was found to be structurally sound. The majority of the exterior shows a lack of maintenance. The windows need glazing and painting along with the trim of the exterior. The parking lot should have the cracks sealed to prevent water damage to the sub -grade (would suggest having the surface recoated and striped for parking with one handicapped parking space included). FROM THE COMMUNITY SERVICES DEPARTMENT 1. Replace the carpeting in the meeting room. 2. Paint interior and exterior. 3. Paint and repair the maintenance shed located behind the building. 4. Replace windows. 5. Remodel restroom facilities to comply with ADA requirements. 6. Seal parking lot. 7. Replace tables and chairs. ESTIMATED COSTS Costs to correct outstanding deficiencies identified by the $29,000 Building Department Estimated costs of repairs to improve facility for City programs 1$ 1,950 as identified by the Community Services Department Total $40,950 3 3 November 22, 1999 6 ►' ` ���2������ %2}? � �w © . \������������- � » w: <� � a. « » :� «� z � . » y� � \ � �� \� y � : , .� }\.��y.> . ....� �f -� \�� 9�� . ��� .�� . am,yw. � � {�«� � \� � � . -� \� � ( «: § ....� �� °� \� � ?° ? 1] 0 0 BONITA CREEK PARK COMMUNITY CENTER UNIVERSITY DRIVE & LA VIDA Year Built: 1988 Square Footage: 2,876 (meeting room size: 900 square feet) Occupancy Group: A -3 /Assembly Construction Type: V -N (non - sprinklered) Recommended Occupancy: 72 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR • Kitchen, with sink and counter used for concessions at youth sports activities. Equipment in the kitchen is property of the contractor. • Furniture available — 12 six -foot tables, 75 stacking chairs. • Interior and exterior access to restroom facilities. • Mirrored south wall in meeting room. ❑ Wall mounted chalkboard on the north wall CURRENT USE Facility is used for contract classes, concessions for sporting events, meetings and facility rentals. The building also has an auxiliary office for the Recreation Services Adult Sports coordinator and garage storage for field preparation supplies. Days Used Per Month: 20 Activities Per Month: 55 Rentals Per Month: 5 LIMITATIONS ON USE ❑ Parking is limited when ballfields are in use. November 22, 1999 8 �r BONITA CREEK COMMUNITY CENTER (continued) INSPECTION BY CITY BUILDING DEPARTMENT, October 2, 1999 DESCRIPTION The structure is a single story building constructed of cement block (CMU). The roof is medium sloped with clay tile covering. Interior walls are wood framed with drywall, and a suspended ceiling with t -bar guide. Windows and doors are anodized aluminum, doors exiting the meeting room are double leafed doors with panic hardware. Heating is provided by a forced air unit (FAU). The interior is divided in four major areas: assembly /meeting room, office, equipment garage, and snack bar kitchen. Other rooms are restrooms, storage rooms, janitor and electrical equipment room, and foyer. The meeting room was not marked for occupancy. The entire building appears to meet ADA requirements. FINDINGS Building is of sound construction and in a good state of repair, exterior appears to have been painted recently. I did not have a key to gain access to the locked room off the meeting area but would guess it is used for storage. Some conditions do exist that warrant corrective work. 1. Electrical junction box underneath the phone at the entrance does not have a cover (repairs completed). 2. Ground fault circuits interrupters GFCI's in both the men's and women's restroom did not function properly (work order submitted). 3. Broken tile coving at floor to wall junction in men's restroom violates UBC section 807.1, which requires a hard nonabsorbent material to at least 5 inches high (work order submitted). 4. Bar sink in the Meeting Room area does not have GFCI's installed, NEC article 210 - 8(a)(7) requires all outlets with 6ft of the sink to be GFCI protected (work order submitted). 5. The Meeting Room is not posted for Occupancy Load as required by UBC Section 100.7.2.6 6. The Meeting Room doors to the exterior need adjustment, they are dragging on the sill (work order submitted). 7. Snack Bar, there is an outlet within 6 ft of the sink which is not GFCI protected (work order submitted). 8. Snack Bar, the refrigerator does not have its own electrical outlet and is being run off an extension cord (work order submitted). 9. Snack Bar, the top shelf in the Pantry/Storage closet is being used to store Styrofoam cups and cardboard boxes, such combustible materials should be kept at a minimum of 12 inches from the incandescent ceiling lamp (repair completed). 10. The FAU in the hall has the air return immediately under the unit, when the return is less than 10 feet away the door to the FAU closet is required to be gasketted. • 11. Drinking fountains outside the restrooms, one faucet does not work and both fountains appear to be plugged, as evidenced by the accumulation of water on the ground by the units (work order submitted). November 22, 1999 7d 9 BONITA CREEK COMMUNITY CENTER (continued) 12. Outside the Meeting Room there is mold on the stucco indicating improper drainage along that wall. It appears the apron cants toward the building rather than away, this should be corrected before additional damage is caused to the stucco and /or building. 13. Electric Equipment Room is being used for storage. All stored items must be removed. No storage is allowed within this area. Additionally the room has drywall with 5/8 inches Type X drywall but has not been taped or mudded, this should be fire taped as a minimum to maintain the fire- resistive nature of the building (stored items removed - work order submitted). RECOMMENDATIONS FROM THE BUILDING DEPARTMENT The above mentioned items should be addressed and corrected on a scheduled maintenance program. Top priority should be given to fixing and installing the missing and broken GFCI's and missing junction box cover at the entrance by the phone. The combustible materials stored in the pantry should be removed immediately. The posting of the meeting room occupancy is also important, as is the gasket for the FAU closet door. Other items can be addressed as time permits. There is an outlet in the janitor's closet which backs up to the kitchen, if that circuit is not over burdened, it would be easy to add an outlet for the refrigerator, a licensed electrician should be consulted. FROM THE COMMUNITY SERVICES DEPARTMENT 1. Remodel the kitchen for multi - purpose use. 2. Replace the kitchen water heater. 3. Repair or remodel the closet doors in meeting room (the current door system breaks repeatedly). 4. Add air conditioning to the facility. 5. Build a patio cover for the patio located outside of the meeting. 6. Extend the garage area to store the field maintenance equipment. 7. Replace tables and chairs. 8. Install window shade on west wall windows. 9. Create chair storage closet in alcove in meeting room. FROM THE FIRE /MARINE DEPARTMENT 1. Complete drywall in electrical equipment room (work order submitted). 2. Snack Bar and office, refrigerators do not have their own electrical outlet and is being run off an extension cord (repairs completed). ESTIMATED COSTS Costs to correct outstanding deficiencies identified by the Building Department Estimated costs of repairs to improve facility for City programs as identified by the Community Services Department Total November 22, 1999 $3,500 $67,800 $71,300 .S% 10 A 1mt ITT --------------C r t t Ls a E f a V. Y'sz $h £ y p � a; 4 z �- €fq i ^Y" 0 0 CARROLL BEEK COMMUNITY CENTER 115 AGATE, BALBOA ISLAND Year Built: 1980 Square Footage: 1,800 Occupancy Group: A -3 Construction Type: V -N Recommended Occupancy: 55 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR • Restrooms located in attached, but separate building behind the center. • Front doors open only from the inside. • Main entrance is a glass door on the side of the building next to the park. • Street parking only available. • Small attached kitchen with sink, counter space, refrigerator, and 4 stovetop burners. • Mirrored west wall. • Furniture available — 7 six -foot tables, 73 stacking chairs. CURRENT USE Facility is used for contract classes, primarily pre - school groups; meetings; and facility rentals. Days Used Per Month: 16 Activities Per Month: 27 Rentals Per Month: 7 LIMITATIONS ON USE • Parking is difficult. • Summer crowds and traffic November 22, 1999 13 r CARROLL BEEK COMMUNITY CENTER (Continued) INSPECTION BY CITY BUILDING DEPARTMENT, September 1999 DESCRIPTION The structure is a single story building constructed with concrete masonry units with a wood frame roof. Exterior walls are masonry and the interior roof is open truss design with drywall infill. Roofing materials are composition three tab roof materials on a pitched roof. Windows and doors metal storefront type. Flooring is square vinyl flooring and the restroom floors are concrete. The structure is one large assembly room with closet space and kitchen facility on the west end of the building. There is a sink and gas stove for the tenant's use. The hot water is supplied via a gas water heater located in the side closet off the main room. A heating unit was not located for inspection. There is an accessory restroom building and janitors closet added onto the back of the main assembly building, and this structure has a flat roof with built -up roof covering. The electrical panel is located inside the janitor's closet. The building adjoins a park with playground equipment and a sports court. There is no off street handicapped parking for this facility. FINDINGS Building is of sound construction. The interior and exterior have been well maintained and painted. 1. No address on the exterior of the building (repairs completed). 2. Illegal use of extension cords from kitchen area to main assembly room (reviewed safety codes with users). 3. Missing water heater vent. 4. Water heater not secured for earthquake movement (work order submitted). 5. Drywall ceiling above water heater damaged and missing. 6. Kitchen hood /duct and electrical are not connected in cabinet above the hood (work order submitted). 7. Storage in and around electrical panel inside janitor's closet (storage removed). 8. Remove rubber tree from patio trellis area. Growth will damage structure. RECOMMENDATIONS FROM THE BUILDING DEPARTMENT The above mentioned items should be addressed and corrected on a scheduled upgrade program. The City sidewalk in the public right of way is damaged. There were markings indicating that this section will be replaced and repaired. The building appears to be in sound condition and has been well maintained. November 22, 1999 14 0 CARROLL BEEK COMMUNITY CENTER (continued) FROM THE COMMUNITY SERVICES DEPARTMENT 1. Add air conditioning to the building. 2. Replace or repaint the front doors. 3. Remodel kitchen counter and cabinets. 4. Replace tables and chairs. FROM THE FIRE /MARINE DEPARTMENT 1. Service fire extinguishers (repairs completed). 2. No address on the exterior of the building (repairs completed). 3. Repair electrical outlets on floor (repairs completed). 4. Drywall ceiling above water heater damaged and missing. 5. Missing water heater vent. ESTIMATED COSTS Costs to correct outstanding deficiencies identified by the $700 Building Department Estimated costs of repairs to improve facility for City programs $19,000 as identified by the Community Services Department Additional costs identified by Fire /Marine Department $1,000 Total $20,700 EXHIBITS Illegal use of extension cord. Water heater missing vent connector and damaged drywall ceiling. November 22, 1999 15 LP % u 9 IT \\ 2�E. ��\ - w u 9 IT \\ 2�E. ��\ CLIFF DRIVE COMMUNITY CENTER 301 RIVERSIDE DRIVE Year Built: 1958 Square Footage: 850 (restroom building: 152 square feet) Occupancy Group: B Construction Type: V -N Recommended Occupancy: 35 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR ❑ Single room building. • Restrooms located in separate building behind the center. • Street parking only available. • Small storage area with shelves. • Sink and counter top inside room with two burner stove top. • Floor to ceiling mirrors on the south wall. ❑ Wall mounted chalkboard. ❑ Furniture available — 4 six -foot tables, 39 stacking chairs; 7 small stacking chairs. CURRENT USE Building used for contract classes, Girl Scout meetings, facility rentals. Days Used Per Month: 19 Activities Per Month: 26 Rentals Per Month: 6 LIMITATIONS ON USE ❑ No heat in building limits winter use. • Only street parking, which is usually taken by all day employees in area. • Only 7 -8 parking spaces with two -hour limit. ❑ Building has experienced a high incidence of vandalism. November 22, 1999 17 CLIFF DRIVE COMMUNITY CENTER (continued) INSPECTION BY CITY BUILDING DEPARTMENT, September 16, 1999 DESCRIPTION The structure is a single story building constructed wood frame members. Exterior walls are stucco and wood siding. Interior walls of wood paneling. Ceilings are wood members, which make up the roof ceiling system. Roofing materials are composition three tab roof materials on a pitched roof. Windows and doors have a mixture of metal /wood sash and wood doors. Flooring is square vinyl flooring. The structure is one large assembly room with closet space on side used for storage. There is a sink and electric water heater located in the side closet off the main room. There is an accessory building located next to the clubhouse building. This structure is constructed of concrete masonry walls and a wood frame roof structure. The composition roof covering on this building is older and in need of repair. The fixtures are stainless steel "institutional type" and they have had recent ADA upgrades. The playground equipment has been upgraded and the basketball court has a new coating surface. The grounds have been well maintained. There is no off street handicapped parking for this facility. FINDINGS Building is of sound construction. The interior and exterior have been well maintained and painted. 1. Holes in the exterior stucco where some element has been removed. Patch to protect the weather integrity of the structure (repairs completed). 2. Extend water heater pressure relief drain down towards ground. 3. Install roof ridge and hip caps of roofing material on restroom building. 4. Secure electrical panel cover and provide cover /door panel (work order submitted). 5. Install weatherproof cover for cord connection in shed /closet (work order submitted). 6. Provide handicapped parking stall on street. 7. Slope threshold at front door for ADA requirement. RECOMMENDATIONS FROM THE BUILDING DEPARTMENT The above mentioned items should be addressed and corrected on a scheduled upgrade program. The roof on the restroom building should be repaired and ridge pieces replaced. The holes in the exterior wall of the clubhouse building should be patched to prevent water infiltration. In overview this facility has been well maintained. LpJ November 22, 1999 18 �V'�!Y f Y ,t i� t:'i ^• 41� t' I i � I k t 1 � Y �V'�!Y f Y ,t t' • 0 CLIFF DRIVE COMMUNITY CENTER (continued) Electrical receptacle without weather proof cover. November 22, 1999 20 0 u COMMUNITY YOUTH CENTER AT GRANT HOWALD PARK 3000 FIFTH STREET, CORONA DEL MAR Year Built: 1988 Square Footage: 5,850 (dance room: 1,920 square feet; meeting room: 707 square feet; game room: 926 square feet) Occupancy Group: A -3 / Assembly Construction Type: V -N (non - sprinklered) Recommended Occupancy: 266 (dance room: 121; meeting room: 66; game room: 79) REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR • Dance Room - Wood dance floor, uneven from moisture damage. - Floor to ceiling mirrored wall. - Freestanding dance rails. - East wall storage cabinets. • Meeting Room - Carpeted floor. - Furniture available — 10 six -foot tables, 1 table cart, 86 stacking stacking chairs, 1 podium, portable chalkboard, television on cart. • Game Room - Ping pong table. - 2 fool ball tables; 2 carom boards. - Pool table. ❑ Kitchen - Refrigerator /freezer (apartment size) - 4 burner stove. - Microwave November 22, 1999 21 chairs 18 small nL 0 0 COMMUNITY YOUTH CENTER AT GRANT HOWALD PARK (Continued) CURRENT USE The facility is used daily for after - school programming for youth, contract classes, facility rentals, and dance classes. Days Used Per Month: 31 Activities Per Month: 143 Rentals Per Month: 20 LIMITATIONS ON USE • Parking is limited because of the large number of activities at the site. Illegally parked cars pose constant problems. • Open access to game room creates some security and abuse of equipment problems. • Uneven dance floor, from moisture damage, poses potential risks. INSPECTION BY CITY BUILDING DEPARTMENT, September 20,1999 DESCRIPTION The structure is a single story building constructed of cement block (CMU) with a wood framed open beam /truss roof. The roof is low sloping with wood plank decking exposed underneath and has recently been covered with architectural grade composition material. Interior walls are wood framed with drywall. Windows are wood framed except for one which is anodized aluminum, doors are wood framed, double leafed with panic hardware. Heating and cooling is provided by a split HVAC unit. The interior is divided in three major areas: game room, meeting room and activity room. Other rooms are restrooms, storage rooms, janitor and electrical equipment room, two offices, a foyer and kitchen area. The entire building appears to meet ADA accessibility requirements. FINDINGS Building is of sound construction and in a good state of repair. Exterior appears to have been painted recently. All assembly areas are correctly marked for occupancy. The wood floor in the activity area appears to be a floating floor system of some type and shows evidence of waviness or ripples, this appears to be an esthetic concern rather than a structural problem. I did not have a key to gain access to the attic area, however I did find a maintenance log for the HVAC system and the last planned maintenance (PM) was performed 9/8/99 and appears to be on a 3 month cycle. November 22, 1999 22 �� COMMUNITY YOUTH CENTER AT GRANT HOWALD PARK (continued) 1. Ground fault circuit interrupters (GFCI) outside the building, 3 of the 4 GFCI's did not function properly, one at the entrance, one outside the game room and one by storage room 4. All of the outside GFCI's require weatherproof covers (completed). 2. GFCI in men's restroom did not function properly (work order submitted). 3. HVAC vent in men's restroom is broken. 4. Kitchen sink area does not have any GFCI's installed, they are required on any outlet within 6 feet of the sink (work order submitted). 5. The garbage disposal switch was taped in the off position, I checked the circuit and it was functioning, the disposal should be looked at to determine what is wrong (work order submitted). 6. Women's restroom is missing some tile on the counter and the wall (work order submitted). 7. Janitors room is missing some drywall, the water heater installed here is not properly strapped for earthquakes. The water heater also appears to be the original one installed and therefore may need to be replaced soon. 8. There is an outlet within 6 ft of the sink not GFCI protected (work order submitted). 9. Electric equipment room is missing some drywall and is used for storage. All stored items must be removed. No storage is allowed within the area (stored items removed - work order submitted). 10. One of the light pendants by the entry is missing a cover. 11. Both AC condenser units are installed in equipment wells, both had broken conduit junction boxes, and the drains were plugged, one with sand and the other with leafs. The one clogged with leafs also serves as a roof drain. It is important to keep these drains functioning (work orderforjunctionboxessubmitted - drainscleaned). 12. When looking at the broken junction boxes it appears romax cable has been pulled inside the conduits which is not allowed, an electrician should look at these and assure they are wired properly (work order submitted). 13. The roof beam /truss system is bolted together, I did find two nuts which were loose, due to the age of the building and the fact that the wood shrinks over time, it would be advisable to tighten all the nuts the next time the building is painted (work order submitted). 14. The cement walkway at the entrance has several cracks in it some have scarfed level however there are still some that are not level and are a potential for a trip and fall hazard. RECOMMENDATIONS FROM THE BUILDING DEPARTMENT The above mentioned items should be addressed and corrected on a scheduled maintenance program. Top priority should be given to fixing and installing the missing and broken GFCI's, along with the repair of the cement cracks at the entrance. The clogged drains at the AC wells should be cleaned prior to the rainy season. November 22, 1999 23 9M �� 0 0 COMMUNITY YOUTH CENTER AT GRANT HOWALD PARK (continued) FROM THE COMMUNITY SERVICES DEPARTMENT 1. Replace the cabinet doors in the office storage area. 2. Replace the wood dance floor with proper moisture seal. 3. Remodel kitchen and office area, to permit use of kitchen classes. 4. Replace cabinets in dance studio. 5. Replace the 10 six -foot tables. FROM THE FIRE /MARINE DEPARTMENT Service fire extinguishers (repairs completed). ESTIMATED COSTS area for City cooking Costs to correct outstanding deficiencies identified by the $3,100 Building Department Estimated costs of repairs to improve facility for City programs $32,750 as identified by the Community Services Department Total $35,850 EXHIBITS Missing tiles in women's restroom. November 22, 1999 HVAC vent broken in men's restroom. 24 K 7! C_ _ v } _ v 0 0 COMMUNITY YOUTH CENTER AT GRANT HOWALD PARK (Continued) Roof drain discharging into AC well. Ripples in activity floor room. November 22, 1999 Improperly tightened nuts. Cracks in sidewalk front entrance. 26 YY 73 3 Ile, t 41 � �� � � \ . �� \ \� Ile, t 41 0 is LAWN BOWLING CENTER AT SAN JOAQUIN HILLS PARK 2900 CROWN, CORONA DEL MAR Year Built: Square Footage: Occupancy Group: Construction Type: Recommended Occupancy Unknown Main Recreation Building — 2,052 square feet Storage Building 1 — 570 square feet Storage Building 2 — 108 square feet A3 V 149 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR ❑ One large multi - purpose room, kitchen, office • Men and women's dressing room • Exterior public restrooms at rear of building for use by public using the park • Two storage buildings CURRENT USE Facility is for exclusive use of the Newport Harbor Lawn Bowling Club. No City programs are conducted. Lessee has responsibility for maintaining interior of facilities; the City, the exterior, per lease. LIMITATIONS ON USE ❑ Not available for public use. November 22, 1999 33 /X 7( 0 LAWN BOWLING CENTER AT SAN .JOAQUIN HILLS PARK (continued) INSPECTION BY CITY BUILDING DEPARTMENT, November 1, 1999 DESCRIPTION The facility is located on a lot 120 feet by 120 feet. The parking lot is shared with a tennis court. The facility has three separate building. The largest building is used as a multi- purpose meeting room. The building also houses dressing rooms, restrooms, and a small office. The occupant load is 149. The remaining two buildings are used as storage for materials and equipment for the lawn bowling area. All three buildings are well maintained. FINDINGS The building conforms to ADA requirements. RECOMMENDATIONS _From the Building Department Only minor painting is required. EXHIBITS Storage Shed 1. Storage Shed 2. November 22, 1999 34 -7b E LINCOLN ATHLETIC CENTER (GYMNASIUM) 3101 PACIFIC VIEW DRIVE Year Built: 1961 Square Footage: 7,300 (gymnasium: 6,300 square feet) Occupancy Group: A -2.1 /Assembly Construction Type: V -One Hour (non - sprinklered except for boiler room) Recommended Occupancy: 550 REPORT OF COMMUNITY SERVICES STAFF 9 DESCRIPTION OF INTERIOR 0 The facility is located on Lincoln Elementary School site. • One full basketball court with two side courts. Full court has glass backboards which can be raised electronically. • Bleachers on both sides of gym. • Room can be turned into two full size volleyball courts, or four full size badminton courts. ❑ Assorted gymnastics equipment. Contract instructor owns some of the equipment. CURRENT USE The facility is owned by the Newport-Mesa Unified School District and leased to the City of Newport Beach on ten year lease, renewable for additional ten years. It is used for youth and adults sports programs, contract classes, rental groups and school groups. Days Used Per Month: 31 Activities Per Month: 67 Rentals Per Month: 20 November 22, 1999 35 I 9 0 ' LINCOLN ATHLETIC CENTER (continued) LIMITATIONS ON USE • Storage closet is not secure. o No locker rooms. • Limited improvements made by City because facility is leased; improvements normally not undertaken by School District. INSPECTION BY CITY BUILDING DEPARTMENT, October2,1999 DESCRIPTION The structure is a single story building with a steel open beam /truss roof. The roof is barrel vaulted, I did not have access to the roof itself, but records indicated that it was re- roofed in 1988. Heating is provided by a 1,750,000 BTU input Ajax Boiler. The interior is divided in three major areas: Gymnasium, Storage Room and Boiler Room. Doors are double leafed with panic hardware. Occupancy loads are not posted. The entire building appears to meet ADA accessibility requirements. The gym floors appears to be in good shape but may need to be refinished in the near future. FINDINGS Building is of sound construction and in a good state of repair. There were some loose ceiling tiles and a few fluorescent lights were out. There was evidence of water damage at the ceilings around the roof drains. I could not determine if this was recent damage or old previous damage to the re -roof in 1998. The boiler appears not to have been used in the recent past. I do not feel qualified to give an opinion on the condition of the boiler and suggest you have a boiler mechanic check the condition of this unit before it is used again. 1. Occupancy load should be posted as required by UBC Section 100.2.7.6. 2. Hole in storage room wall should be patched. 3. Hales in electric service panel room (back of storage room) should be patched. 4. Floor drain in boiler room should be cleared. 5. Boiler must be inspected by a boiler mechanic prior to use. 6. If the boiler is to be used, all stored items must be removed from the boiler room (stored items removed): 7. Burnt out bulbs should be replaced, ceiling tiles fixed and the water damage fixed next time the building is painted. RECOMMENDATIONS From the Building Department The above mentioned items should be addressed and corrected. Top priority should be given to posting of the room occupancy. November 22, 1999 35 0 9 0 , LINCOLN ATHLETIC CENTER (continued) FROM THE COMMUNITY SERVICES DEPARTMENT 1. Repair both sets of bleachers (bleacher repair scheduled for FY 1999 /2000). 2. Refurbish the storage closet for better utilization. 3. Refinish floor every other year. ESTIMATED COSTS Costs to correct outstanding deficiencies identified by the $3,100 Building Department Estimated costs of repairs to improve facility for City programs $18,000 as identified by the Community Services Department Total $21,100 EXHIBITS Missing ceiling tiles. Water damage at roof drain. November 22, 1999 Burnt out fluorescent lights. Hole in wall of storage room. 37 �x 7 9 {� � _• � "�1 kT�� WTI !A < 1 i +� 5 t y I � �� � j fi�Q��• Il W�� F t M. EE 4 di lima {� � _• � "�1 kT�� WTI !A < 1 i +� 5 t y I � �� � j fi�Q��• Il i NEWPORT THEATRE ARTS CENTER at ENSIGN VIEW PARK 2501 CLIFF DRIVE Year Built: Square Footage: Occupancy Group: Construction Type: Recommended Occupancy Unknown 7,800 (approximately) A3 /B /S -1 V -N 120 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR • 120 -seat theatre. • Lobby with two restrooms. • Box office. • Backstage prop room. • Basement with restroom, one classroom, prop and costume storage rooms. CURRENT USE Facility is for exclusive use of the Friends of the Newport Beach Theatre Arts Center under City Council Policy 1 -6. Current play season runs from September to June; some summer season activity. Days Used Per Month: 21 Activities Per Month: 16 Rentals Per Month: 0 November 22, 1999 /Z110-- gl u E 0 ' NEWPORT THEATRE ARTS CENTER AT ENSIGN VIEW PARK (continued) LIMITATIONS ON USE u No City programs. Exclusive use by Friends of the Theatre Arts Center. INSPECTION BY CITY BUILDING DEPARTMENT, September 28, 1999 DESCRIPTION The structure was first built and used as a community church. Throughout the years, various additions and alterations have occurred per City records. The construction is wood frame with exterior stucco and concrete block. There are heavy timber beams that accent the architecture features on the front and main entrance of the upper level. There is a basement located under the majority of the building with various rooms, storage and mechanical equipment. Interior walls are plaster, drywall and concrete types. Ceilings are acoustical tiles and drywall ceilings. The roof has composition type roof covering and some mechanical ductwork is located on the roof. FINDINGS The building is of sound construction, although there is evidence of lack of maintenance. 1. Exterior wood members are in need of repair and replacement from dry rot damage (work order submitted). 2. Correct drainage around perimeter of building - water infiltration (work order submitted forfront of building). 3. Basement equipment ventilation well needs to be cleaned and correct drainage problem. Verify existence of drain or sump pump needed to be installed (repair completed). 4. Roof leaks around skylight in main lobby (repair completed). 5. Paint exterior of building. 6. Replace worn exhaust fans in restrooms. 7. Seal and stripe parking lot (in progress). 8. Landscape slope areas adjacent to building to protect from erosion (work order submitted), 9. Repair interior ceilings and walls in lobby from past water damage. 10. Repair and paint basement wall from water damage. 11. Repair and replace damaged ceiling in equipment room. 12. Repair electrical in equipment room. November 22, 1999 40 vNe is 0 • NEWPORT THEATRE ARTS CENTER AT ENSIGN VIEW PARK (continued) RECOMMENDATIONS From the Building Department The above mentioned items should be addressed and corrected on a scheduled upgrade program. The exterior wood beams are the greatest concern along with site drainage and landscaping. Records indicate numerous alterations and additions to the building. This site is currently under open building permits for an addition on the rear of the stage. Items such as completion "pick -up or punch -list' concerns need to be addressed through the project management team responsible for the project. Some of the issues on the current permit are drainage problems around the building, door operations and adjustments, workmanship of floated floor under carpet at side exit doors, site drainage and roof drain extensions. This job is still open and needs final inspection and sign off. Currently the Center is allowed to occupy under temporary certificate of occupancy as stated by the Building Department. FROM THE COMMUNITY SERVICES DEPARTMENT 1. Install walkway lighting and rail on rear stairs from parking lot. 2. Install lights in John Wayne sculpture for better viewing (work order submitted). 3. Repair outdoor lights. FROM THE FIRE /MARINE DEPARTMENT 1. Check wiring in control room. 2. Occupant load sign needs to be posted. 3. Install fire extinguishers upstairs (repairs completed). ESTIMATED COSTS Costs to correct outstanding deficiencies identified by the $22,200 Building Department Estimated costs of repairs to improve facility for City programs $24,000 as identified by the Community Services Department Additional costs identified by Fire /Marine Department $1,000 Total $47,200 November 22, 1999 41 ;Fake 0 -10 • OASIS SENIOR CENTER 800 MARGUERITE AVENUE, CORONA DEL MAR Year Built: 1950 (estimated school building / new assembly 1992) Square Footage: Various Buildings Occupancy Group: A2 / B Construction Type: NA REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR The facility has five buildings — one large building with a multipurpose room and a kitchen and four classroom buildings with 8 rooms. Buildings surround courtyard with a gazebo. • Main Building (3,750 square feet - Maximum occupancy - 350; dining - 200) - Multi Purpose Room -- Lounge area carpeted with sofas – Stage with podium -- Furniture available – 14 round tables, 200 chairs - Kitchen, with oven, commercial stove with 6 burners, dishwasher and refrigerator - Offices • Building North - Room 1 A/B (1,380 square feet; maximum occupancy - 70) -- Small kitchen with oven, 4 burners and refrigerator -- Tables, chairs - Room 2 (667 square feet) -- 2 table tennis tables - Room 3 (667 square feet) -- Tables, chairs November 22, 1999 44 M" .0 OASIS SENIOR CENTER (continued) ❑ Building East (820square feet) - Billard room •-- Computer Lab ❑ Arts & Crafts Room (1,200 square feet) - 2 kilns -- 3 potters wheels -- Tables, chairs ❑ Building South - Room 4 (667 square feet; maximum occupancy 30) -- Carpeted room - Tables, chairs - Room 5 (667 square feet; maximum occupancy - 30) -- Carpeted room -- Tables, chairs - Room 6 - Room (667 square feet; maximum occupancy - 30) -- Tables, chairs - Room 7 - library (391 square feet) - Room 8 - computer lab (391 square feet) CURRENT USE Primary use is for senior services; also used for meetings, contract classes, and facility rentals. Days Used Per Month: 31 Activities Per Month: 1,362 Rentals Per Month: 38 LIMITATIONS ON USE • Insufficient parking when all classrooms are being used at the same time. • Maximum use of multi - purpose room is not able to accommodate rentals over 200 people • Exterior lighting is very limited to accommodate class use after daylight hours. INSPECTION BY CITY BUILDING DEPARTMENT, September 1999 DESCRIPTION The site appears to be a closed school site. A newer assembly building has been constructed on the site within the last few years. The various school classroom buildings are single story wood frame stucco construction with brick veneer. Roofing materials are rolled cap sheet roofing on the older school room buildings. Windows are steel frame types. Flooring varies throughout each building. The site is surrounded by two parking lots and a community garden area. In the middle of the grounds is a courtyard with a gazebo. November 22, 1999 45 j r ,? / OASIS SENIOR CENTER (continued) FINDINGS The buildings are of sound construction. Exterior painting needed (current clP project). 2. Two restrooms were closed and in disrepair (current clP project) 3. Clean out roof gutters (repairs completed). 4. Electrical cover needed on exposed wiring of fire alarm system (repairs completed). 5. Damaged wood roof trim in some areas (current CtP project) 6. Drinking fountain needs repair (to be removed). RECOMMENDATIONS FROM THE BUILDING DEPARTMENT Above mentioned items should be addressed and corrected on a scheduled upgrade program. Records show that roofing has been done recently along with some ADA handicapped upgrades to existing restroom facilities. The newer building is in excellent condition although the older school buildings and facilities do need attention. The parking lots have good lighting and markings. The site was found to be quite active on the day of inspection with use in almost every room available. This site is quite an asset to the city • and the senior population who choose to use it. FROM THE COMMUNITY SERVICES DEPARTMENT 1. Paint outside of facility (current ClPproject). 2. Repair plumbing in outside restrooms (current CrPproject). 3. Replace carpeting in classrooms (current CIP project). 4. Repair acoustic tiles in classrooms (repairs funded by Friends of oasis). 5. Replace flooring in multipurpose room. 6. Replace sinks in classrooms. 7. Remodel restrooms counters in lobby restrooms. 8. New phone system, consistent with total City system 9. Replace tables and chairs. 10. Paint interior of building; make minor repairs. 11. Install hot water heaters in outside restrooms. 12. Replace light fixtures and covers in entire facility. FROM THE FIRE /MARINE DEPARTMENT Five -year certification on sprinkler system needed (repairs completed) November 22, 1999 46 /i/K j , j 10 VINCENT JORGENSEN COMMUNITY CENTER AT MARINERS PARK DOVER AT IRVINE AVENUE Year Built: 1963 Square Footage: 1,820 Occupancy Group: A3 Construction Type: V -One Hour (sprinklered) Recommended Occupancy: 80 REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR The facility is attached to Mariners Branch Library. There is a small kitchen; restrooms located outside with exterior access only. There is a small office for recreation staff located outside of the building near the restrooms. • Furniture available — 8 six -foot tables; 75 stacking chairs. • Wall mounted chalk board. • Side room has a small kitchen, with sink, 2- burner stove and cabinets. • Six computer locked carrels for homework center. CURRENT USE Building is used for contract classes, after school youth programming and homework center, Girl Scout groups, library use and meetings. Days Used Per Month: 28 Activities Per Month: 45 Rentals Per Month: 23 November 22, 1999 QA 48 IA 11 0 Vincent JORGENSEN COMMUNITY CENTER AT MARINERS PARK (Continued) LIMITATIONS ON USE ❑ Concurrent scheduling of classes and after school programming is not possible. INSPECTION By CITY BUILDING DEPARTMENT, SEPTEMBER 30, 1999 DESCRIPTION This is a small center approximately 1,820 square feet. It is attached to the Mariners Library. The center is comprised of one large room used for general meetings, etc. The north portion of this building is an exterior restroom and a small kitchen. There is a small furnace closet adjacent to the kitchen. The north west corner is a small office. FINDINGS Meeting room is well maintained. 1. The women's restroom has suffered vandalism and needs the sink reset (repair completed). 2. The furnace appears to be inoperative. The installation appears to have been done without permits or benefit of inspection. A licensed heating and air condition contractor should be hired to correct the heater installation and insure safe operation of this unit (work order submitted). 3. A licensed electrical contractor should be hired to correct improper wiring methods at the same location (work order submitted).. RECOMMENDATIONS FROM THE BUILDING DEPARTMENT The above work will require permits. FROM THE COMMUNITY SERVICES DEPARTMENT Remodel outdoor restroom. FROM THE FIRE /MARINE DEPARTMENT Repair electrical wiring. ESTIMATED COSTS Costs to correct outstanding deficiencies identified by the Building Department Estimated costs of repairs to improve facility for City programs as identified by the Community Services Department 0 Additional costs identified by Fire /Marine Department Total November 22, 1999 $0 $8,000 $1,000 $9,000 49 , x f - ���.:� ��;� �,:: '� ;; l ��_ �, 0 WEST NEWPORT COMMUNITY CENTER 88$ WEST 15TH STREET Year Built: Unknown Square Footage: 11,960 (gymnasium - 7,800) Occupancy Group: A2.1 Construction Type: Type V (one hour fully sprinklered) REPORT OF COMMUNITY SERVICES STAFF DESCRIPTION OF INTERIOR The facility contains a gymnasium with locker rooms for both men and women; seven classrooms on two levels. There is no elevator. Restroom facilities are located on both levels and in the gymnasium. Parking lot has 40 spaces. ❑ Gymnasium (8,625 square feet - Maximum occupancy - 650) - Hard wood floor. - One regulation full -sized basketball court, can be converted into three smaller basketball courts or three volleyball courts. - Eight total baskets, which permit three games to run simultaneously. - Electronic scoreboard on two walls of the gym. - Scorekeeper table. - Glass backboards on full court baskets. - Volleyball standard with padding and nets. - Locker rooms, with interior and exterior access, showers, restrooms. - Bleachers on one side of the court. November 22, 1999 51 /� �� 0 WEST NEWPORT COMMUNITY CENTER (continued) • Room 1 (520 square feet; maximum occupancy - 25) Carpeted room. =Wall mounted chalkboard. Furniture available - 4 card tables, 26 stacking chairs • Room 2 (920 square feet; maximum occupancy - 72) - Large room with two entrances. - Tile floor. - Floor to ceiling mirrors on one wall. - Wall mounted chalkboard. - Furniture available - 3 eight -foot tables, 4 card tables, stacking chairs. ❑ Room 3 (552 square feet; maximum occupancy - 30) - Carpeted room. - Interior storage area that is used for contract classes. - Furniture available - 3 card tables, 15 stacking chairs. • Room 4 (897 square feet; maximum occupancy - 72) - Double room with two entrances. - Hardwood floors. - Mirrored wall. - Dance railing on three walls. - Furniture available - 15 blue stacking chairs, audiovisual cart • Room 5 (575 square feet; maximum occupancy - 30) - Carpeted room. - Wall mounted chalkboard. - Furniture available - 1 card table, 21 stacking chairs. • Room 6 (483 square feet; maximum occupancy - 20) - New carpeting. - Well- lighted room with windows that provide direct sunlight. - Interior storage room. - Furniture available - 3 card tables, 64 stacking chairs, 10 small stacking chairs. • Room 7 (374 square feet; maximum occupancy - 20) - Conference room table for 12. - Carpeted room CURRENT USE The facility is used for contract classes, youth and adult sports activities, facility rentals, and co- sponsored youth groups. The gymnasium is used for basketball and volleyball. The various rooms are used for karate, pre - school classes, Girl Scout meetings, and bridge groups. Gymnasium Utilization: Classroom Utilization: Days Used Per Month: 28 Days Used Per Month: 22 Activities Per Month: 51 Activities Per Month: 19 Rentals Per Month: 14 Rentals Per Month: 26 November 22, 1999 I WEST NEWPORT COMMUNITY CENTER (continued) LIMITATIONS ON USE ❑ No elevator; second story classrooms are not ADA accessible. ❑ Parking lot is not large enough to accommodate cars if all rooms are utilized. INSPECTION BY CITY BUILDING DEPARTMENT, September 21, 1999 DESCRIPTION The facility is an "L" shaped building. The north west leg of the building is two story and used for dressing rooms, restroom and small classrooms. This is approximately 4,160 square feet per floor. The leg of the "L" that faces east west, located at the rear of the property is a modern gymnasium. This is approximately 7,800 square feet. A full indoor basketball courts occupies most of this part of the structure. The upstairs portion over the women's dressing room is dedicated to a weight room for City employees. The weight room is approximately 1,800 square feet. FINDINGS The gymnasium is concrete tilt up. The remainder of the building is wood frame with stucco and wood siding. This is a high use building. The overall condition of the building is very good. Maintenance has been very good. 1. Most exit signs have been damaged or are missing. When these signs are replaced it is recommended that they be protected by a cage as it is likely they were broken as a result of stray basket or volleyballs (wod<ordersubmitted). 2. The scald protector is missing in the bathroom (work order submitted). RECOMMENDATIONS FROM THE BUILDING DEPARTMENT It is a high priority to have these items fixed at once. None of the above items require permits. All of the above involve life safety or are ADA requirements. All are high priority items. FROM THE COMMUNITY SERVICES DEPARTMENT 1. Install electronic system for opening and closing bleachers to insure safety and proper use. 2. Add acoustical ceiling and wall treatments to Room 2, 3. Replace lockers in the men's restroom. 4. Refinish the bleachers. 5. Replace tables and chairs throughout building. 6. Install swamp cooler in gymnasium. 7. Refinish floor every other year. November 22, 1999 for sound attenuation. 53. 4X �� »\ y © y « <.