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Home My WebLink About12/5/2000 - Agenda PacketObRDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) November 8, 2000 CITY OF NEWPORT BEACH Parks, Beaches Ft Recreation Commission Tuesday, December 5. 2000 - 7Dm City Council Chambers f AGENDA REVISED - PLEASE RECYCLE ITEM 4 - TREE DONATION FROM NOVEMBER 8TH AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence (Item 1) From: Bob Burnham, City Attorney, November 9, 2000 Tod White, BPPA, November 10, 2000 Members of Ad Hoc Committee for an Arts 8 Education Center, November 20, 2000 2. Park and Tree Division (Item 2) Report of Park and Tree Division during November and upcoming projects in December. 3. Community Services (Item 3) Report of activities of Recreation ft Senior Services during November and upcoming activities in December. 4. Tree Donation (Item 4) Accept donation of one California Sycamore tree from Karen Woodruff for Castaways Park. 4.1 Tree Donation Recycle from Accept donation of one Golden Medallion tree from Loretta Herrin at L Street Park. last month 5. Final Review of Parks Division FY 2001/02 Capital Improvement Projects Funds (Item 5) Accept Parks Division submittal for FY 2001/02 CIP Funds 6. Capital Improvement Projects Funds for FY 2001/02 (Item 6) Accept in concept Recreation ii: Senior Services Division submittal for FY 2001/02 CIP Funds DISCUSSION ITEMS 7. Tree Removal (Item 7) Discussion /decision of request to remove two City Ficus parkway street trees at 141 Via Havre due to repeated public and private property damage by Camille Reno. 8. Tree Removal (Item 8) Discussion/ decision of request to remove one City Ficus parkway street trees at 404 Morning Star Lane due to repeated public and private property damage by Susan DiFonzo. 9. Discussion of January Meeting Date 10. Committee Reports - • • Castaways • Recreation • Park Development • Seniors • Recreation Et Open Space FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT CITY OF NEWPORT BEACH • Parks, Beaches a Recreation Commission Regular Meeting November 8, 2000 - 7pm CONVENED AT 7 :05pm ROLL CALL Commissioners Present: Allen, Franklin, Macfarland, Pfaff, Skoro, Tobin Absent: Beek Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Andrea McGuire, Senior Recreation Manager Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Pfaff to approve the minutes of October 3, 2000. Motion carried by acclamation. • PUBLIC COMMENTS None CONSENT CALENDAR 1. Item pulled by Chair Skoro 2. Park a Tree Division 3. Item Dulled by Senior Recreation Manager McGuire 4. Item pulled by Commissioner Tobin 5. Tree Redesignation - Accept change of current street tree designation on Riverside Avenue between Coast Highway to Avon Street on east side of street only from the King Palm to Queen Palm Tree. Motion by Commissioner Franklin to accept items 2 and 5 of the Consent Calendar. Motion carried by acclamation. 1. Communications - Chair Skoro added letter from Don Webb, Public Works Director, November 3, 2000 clarifying the fence boundary along the westerly slope of Irvine Terrace Park. Chair Skoro stated that he would forward this letter to the neighbor that has . brought this item to the Irvine Terrace Homeowners Association Board. He also stated that he will forward this letter to the City Attorney asking for the proper and legal course of action to resolve the issue of apparent private encroachment by homeowners of City property. Parks, Beaches & Recreation Commission Regular Meeting November 8, 2000 • Page 2 3. Community Services - Manager McGuire stated that construction of the Bonita Canyon Sports Park is progressing on schedule with an August 31, 2001 completion, to be followed with a 120 -day maintenance period. A grand opening is tentatively scheduled for January 2002. 4. Tree Donation - Commissioner Tobin stated that the Peninsula Point Homeowners Association had contacted him and asked that this item be continued as they would be meeting on November 9, 2000. Motion by Commissioner Tobin to continue discussion of this item to December 5, 2000. Motion carried by acclamation. Motion by Commissioner Allen to accept items 1 and 3 of the Consent Calendar. Motion carried by acclamation. DISCUSSION ITEMS 6. Newport Village Site - Chair Skoro stated that Patty Temple, Planning Director and Claudia Owen from SPON would speak but that the Arts Commission had declined, • stating that a presentation had been made to the Commission in July and that there were no changes in the proposal. • Patty Temple, Planning Director, briefed the Commission on the history of the parcel known as Newport Village, stating that in 1977 -1979 the parcel was listed for office, retail and /or residential. In 1988, the General Plan was amended to remove residential and commercial for the land. In 1998 the General Plan was again amended to list it as "open space." Ms. Temple noted that if a Arts Et Education Center were to be built it would require a General Plan amendment. Commissioner Allen asked if Measure S would place constraints on building the Center. Ms. Temple stated that she believed it would based on the 10 -year provision of the Measure. Commissioner Allen stated that the Ad Hoc Committee had not met since September and that she had received a copy of the letter that the Arts Commission had sent to the Committee. She stated that she was disappointed with the tone of the letter and was sorry to hear that the Arts Commission had declined their invitation to speak tonight. • Claudia Owen, Stop Polluting Our Newport, discussed their concept of the Newport Central Park, a 12 -acre open passive park. She discussed their suggestions for using • seasonal grasses, coastal sage, tree plantings, and adding 60 parking spaces for the library. She noted that it is the last major open space in Newport Beach. Jan Vandersloot distributed biological reports and discussed the possibility of funding by submitting grants. He also noted that if an Arts Et Education Center were to be • Parks, Beaches & Recreation Commission Regular Meeting November 8, 2000 Page 3 built, then the Arts Foundation should raise enough money to purchase another piece of property to reimburse the City for the loss of the open space. Chair Skoro opened the public hearing Tracy Baltera, 312 Heliotrope Avenue, urged the Commission to forward their opinion to the Ad Hoc Committee and the City Council that it remain open space and support the concept of a Central Park. Tod White, 1120 E. Balboa Boulevard, President, Balboa Point Association, stated that they are on record as supporting a passive park. Allen Beek, 2007 Herrin, stated that he believes that there is a need for an Arts Et Education Center in Newport Beach but not at this location. He stated that he has spoken to Don Martin, Principal, Corona del Mar High School who stated that it is his secret dream to build the facility at the high school. Mr. Beek also supports that idea and urged the Commission to support the concept of the Central Park. Larry Porter and Christine Carr, 2712 Cliff Drive, stated their support of a Central Park. • Chair Skoro closed the public hearing Discussion ensued regarding the need for open space in the City. Commissioner Franklin stated that the Commission has been on record for a long time supporting retaining the parcel as open space. He hopes that City Council is listening and asks the Ad Hoc Committee to find another location. Motion by Commissioner Pfaff that the Parks, Beaches and Recreation Commission propose to the City Council that they begin the planning for a passive open space park and direct staff to draft a letter to the Ad Hoc Committee restating their position on the use of the land and that staff draft costs estimates for a park at the location known as Newport Village. Motion carried by acclamation 7. Tree Removal - Director Niederhaus stated that Ken Levin has requested the removal of a City Ficus parkway street tree at 1512 Lincoln Lane. He stated that the request does meet the Council Policy criteria for removal with a history of extensive public damage and that staff recommends removal. Chair Skoro opened the public hearing • Ken Levin, 1512 Lincoln Lane, thanked staff for their help and stated that that this tree has caused repeated hardscape damage, drainage problems and urged the Commission to recommend approval of the tree removal. • Parks, Beaches & Recreation Commission Regular Meeting November 8, 2000 Page 4 Jan Vandersloot, SPON, stated that he had not had time to look at the tree. Chair Skoro closed the public hearing Motion by Commissioner Franklin to approve the request for the removal of one City Ficus parkway trees by Ken Levin at 1512 Lincoln Lane. Motion carried by acclamation. 8. Parks Division Preliminary Review of FY 2001/02 Capital Improvement Projects - Director Niederhaus stated that it looked favorable that more of their CIP requests will get funded this year. Chair Skoro asked when they will view the CIP requests of Recreation and Senior Services. Director Kienitz stated that they will bring their list to them in December as in years past. Motion by Commissioner Pfaff to approve in concept the Parks Division Preliminary Review of FY 2001/02 Capital Improvement Projects. Motion carried by acclamation. 8. Committee Reports • Castaways Park - Director Niederhaus stated that he hopes to have information from • Bo Glover on the status of the grant to fund the native vegetation of the Park. Park Development - Manager McGuire asked members to stay after to establish their next meeting. • Recreation and Open Space - Nothing to report • Recreation - Nothing to report. • Seniors - Nothing to report. FUTURE AGENDA ITEMS Chair Skoro stated that the Christmas Party would be held on December 6 at 5:30pm at his house. Chair Skoro adjourned the meeting in reverence to Commissioner Beek for a very commendable and admirable try for the election to City Council. ADJOURNMENT - 8:10pm Submitted by: • Teri Craig, Admin Assistant 0 I_1 COMMUNITY SERVICES DEPARTMENT Arts ft Cultural - Library - Recreation - Seniors Date: November 9, 2000 To: Bob Burnham, City Attorney From: Val Skoro, Chair, Parks, Beaches and Recreation Commission Re: Irvine Terrace Community (1=e'm J) lb ec- 5, 1-000 An issue was raised in the Irvine Terrace community by a resident (Dr. L. Siegel, 628 Malabar) that some of the residents along Malabar (which abuts Irvine Terrace Park) have improperly (and possibly illegally) fenced and added some of the City owned Irvine Terrace Park property to their backyards. A letter was written to Don Webb by the Irvine Terrace Community Association requesting a clarification of the matter. A copy of the Don's letter is attached. • This letter was discussed at the meeting of the Parks, Beaches and Recreation Commission of November 8, 2000 and it was recommended that we ask your office for the proper and legal course of action to resolve this issue of the apparent fencing of City property that creates a significantly larger backyard for some of the residents along Malabar. I would appreciate your recommended course of action. cc: Homer Bludau, City Manager Don Webb, Public Works Director David Niederhaus, General Services Director �f't0.C.lu. -ri h WehI ot✓ 3 noU - Kki) be t r! , rmO 0 November 3, 2000 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 3300 NEWPORT BLVD. P.O. BO\ 1768, NEWPORT BEACH, CA 92658 -8915 (949) 644 -3311 Val Skoro, President Irvine Terrace Community Association 1601 Bayadere, Terrace Corona del Mar, CA 92625 r Subject: Westerly Slope pf Irvine Terrace Park Dear Mr. Skoro, Your letter asks me to clarify the fence along the westerly slope of Irvine Terrace Park. I can only give you my recollections of what I remember from the mid- 1980's when the park was refurbished to include the tennis courts and tot lot area. As I remember it, when the improvements were completed there were concerns from the Irvine Terrace community, park users that small children would fall down the slope and that the older ones would try to climb the trees and hurt themselves. Also I believe there may also have been some homeless making homes in the brush on the slope. To the best of my recollection the Parks, Beaches and Recreation (PB &R) Department installed the fence to solve this problem. The adjoining residents have taken advantage of the situation and cleaned up and maintained the slope area. . In 1980 and 1988, our records show that the owners of 712 and 718 Malabar Drive purchased approximately 50 feet of property at the base of the slope. Between the fence at the top of slope and the Malabar Drive rear property lines there is a strip of City owned land that vanes from about 30 to 80 feet in width. Public Works has no record of any encroachment permits or agreements for the private use of this area. There is a 75 inch diameter storm drain under a portion of this strip on the southerly end. I am not aware of what arrangements that might have been made by the PB &R Department in the mid 1980's. When this came up a year ago, I looked in the Community Services Department at the old PB &R files for any thing that might shed light on the strip and the fence. I could not find anything. Because of the steepness of the slope, an attractive nuisance might be created if the fence were removed and the area opened up to the general public. Portions of the strip that are well away from the storm ldrain could be sold to the Malabar property owners if the City does not want the maintain the property. City wants to keep control of the area for future expansion of park uses, then the residents could be asked to apply for encroachment agreements if they want to use the property until the City needs it. This area is part of the Irvine Terrace Park and if the PB &R Commission would like to recommend to the City Council an action that changes the way the strip is being used, the staff will implement the changes. Please give me a call at 644 -3311 if you want to review our records and park drawings. Very truly yours Don Webb Public Works Director • Cc: Homer Bludau, City Manager David Niederhaus, General Services Director ,MIS I \tiVS'Uu•rsa'liW'..UWChbl4Anne Iry rcr d,- • IRVINE TERRACE J October 11, 2000 Mr. Don Webb Director of Public Works City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Dear Mr. Webb: CCT 1 3 2000 3 Several residents in Irvine Terrace have raised the issue that some residents along Malabar Drive adjacent to Irvine Terrace Park have supposedly fenced in part of the land that is actually part of the real estate belonging to the park. • Can you please clarify this matter? Thank you. Very Truly Yours, C , , C ly 6a,ow Val Skoro, President Irvine Terrace Community Association cc: Homer Bludau, City Manager David Neiderhaus, General Services Director • P.O. Box 19530 • Irvine, California 92713 • (949) 752 -2225 11 /1J /LGGG 1J: 4tl 747- bJG-Jb4J NOV -15 -2000 WED 01:19 PM CCNEXANT CONTRACTS A, � • n U November 10, 2000 Mr. Tom Tobin Parks, Beaches and Recreation Commission 1529 Miramar Drive Balboa, CA 92661 Dear Tom, FAX NO. 949 493 4176 P. 02 (I4-t,m /) Thank you for giving the Balboa Peninsula Point Association time to consider Ms. Lorretta Herria's proposal to plant a tree at the L street park. Last night, our Board of Directors gave its unanimow and enthusiastic support We look forward to the addition of a Oolden Medallion tree and memorial plaque at the west and of the park. Our thanks to Ms. Herrin for her generosity, and our condolences to Ms. Byrne, Sincerely, Tod White, BPPA President cc Lorretta Herrin' David Neiderhous Kay Mortenson J •City of Newport Beach COMMUNITY SERVICES November 20, 2000 P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658 -8915 Council Member Norma Glover Council Member Tom Thomson Members of the Ad Hoc Committee for an Arts li Education Center City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92660 Dear Members of the Ad Hoc Committee: PHONE 949. 644.3151 FAX 949. 644.3155 This letter enumerates the actions of the Parks, Beaches and Recreation Commission in response to your request to determine the use of the site known as Newport Village. 1. The Parks, Beaches and Recreation Commission established a date of November 8, 2000 for a duly advertised date for a public hearing to receive comments on the potential use for the Newport Village site, which in the General Plan is classified as open space. • 2. Notices were sent to the groups invited to present information or viewpoints your Ad Hoc Committee meetings. 3. Personal calls were also made to Claudia Owen, SPON, to make a presentation on their concept for an open space passive park; and Roberta Jorgensen, Arts Commission, on an Arts Et Education Center. Ms. Owen accepted for SPON and Ms. Jorgensen who originally accepted the invitation, later declined citing that Commissioner Gregory had provided a presentation earlier in the year to the Parks, Beaches and Recreation Commission, and that they had nothing further to add. 4. Parks, Beaches and Recreation Commission, after conducting a public hearing voted unanimously to recommend to your committee and to the City Council that Newport Village be developed in total as a passive park. The Parks, Beaches and Recreation Commission would enthusiastically welcome City Council approval and adequate funding to begin efforts to convert this priceless piece of property into a passive park that all the citizens of Newport Beach can cherish for its openess and beauty in perpetuity. Sincerely, �} 1 Val Skoro, Chair -tC.e_ • Parks, Beaches and Recreation Commission Cc: Mayor & Members of City Council City Council Members Elect - Steve Bromberg, John Heffernan, Gary Proctor Homer Bluday, City Manager • � aEW PART O u i M C �P 9<IFOR� PB &R Commission Agenda Item No. '�' December 5, 2000 SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continued coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. The construction of the Park is proceeding on schedule. 2. The construction of Arroyo Park by the Irvine Company continues on schedule. • 3. The additional planting of California native plants was completed at Inspiration Point. Naturalizing the slopes at this site will be an ongoing project along with the remainder of the Ocean Boulevard bluffs. 4. In preparation for any winter storm related clearing of limbs or fallen trees, all Park and Tree Division staff received training in chainsaw usage and safety precautions, conducted by Tree Division employee Fred Jacobi. Additionally, staff assignments for emergency response teams, vehicles and equipment were made to expedite emergency response time. The City tree trimming contractor, West Coast Arborists,will respond to larger fallen trees, with staff primarily handling small fallen trees, limbs and debris. 5. Randy Kearns, Park Maintenance Supervisor attended his third and final year of the Pacific Southwest Maintenance Management School that is sponsored by the National Park and Recreation Association and the California Park and Recreation Society. Randy is the first employee from the Park Division to graduate. The coursework includes park design elements, maintenance practices, and park management. This school serves as the largest venue in the western United States for park managers to interact and exchange information with one another. The school has been held annually for the past 15 years at the UCLA Conference Center in Lake Arrowhead and is accredited with the University • of California Extension Service. As budgets permits additional supervisory staff will attend in the future. 6. Planting improvements were performed along Bayside Drive from Jamboree to El Paseo, in the roadside area along East Coast Highway in Irvine Terrace, and Las Arenas Park. C:\ WINDOWS\ Desktop\ 997000 \KRParks\PBR\PBRDec\PTDEC2000Dft .d.c n u Upcoming Activities for December 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones and Arches Mitigation Sites in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. 4. Aerification, seeding and top dressing will be performed by contract at Lincoln Athletic Center and the Bonita Creek Park football field. Tree Division Activities During the month of November, 918 trees were trimmed, 1 emergency tree removal was performed, and 3 trees were removed as directed by the Commission, 11 trees were planted • and 5 emergency calls were responded to regarding trees. The Urban Forester received 85 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, completed the annual palm and coral tree trimming throughout the City. Work has begun in the Eastbluff area and is scheduled for completion late this winter. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and the Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The attached Tree Activity Report summarizes work that was performed during the past several months. Marcelino G. Lomeli Park and Trees Maintenance Superintendent • Attachments: Tree Activity Report 2000 MGL/kr C: \WINDOWS\Desktop\PTDEC2000DR .doc • • O cn .. Q s., s E � o O � s. T y N > bA > F N W � m � N Y ti , O O O Gtr > d > y > O N F� 91 ca n > > �v O m a., r, , o -� b v 40. p m O � y Y Y Q 0 Q 0 94 w o n ci o 0 0 0 0 0 C� 01 M m Q\ d' O\ V to �/1 --� O O O O [— O\ N O M 0 0 M O O D S O O O t- N ON a en r N M 0 ,H Q z bOA O N N W U O T h p l > 0 1 ad c d b b N w � N Q � Y V N p a� #eg �i (Item 3) December 5, 2000 COMMUNITY SERVICES DEPARTMENT • Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. • Monthly Activities Report (Item 3) December 5, 2000 COMMUNITY SERVICES DEPARTMENT • Arts ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Recreation Division Monthly Activities Report ADULT SPORTS Softball - The fall softball leagues wrap up play December 14 with any future rained out games to be rescheduled during January. The 18 different league champion teams will recieve "softball champion" sweatshirts embroidered with the City seal. The spring league begins February 5; registration deadline is January 5. Registration materials were mailed to at[ teams in late November. Basketball - The fall basketball leagues finished play on November 28. The 10 different league champion teams received "basketball champion" sweatshirts, and were received with great enthusiasm. The next session of the year -round program begins the week of January 8; registration deadline is December 1. Approximately 70 teams are expected to "pound the hardwood ". YOUTH PROGRAMS Flag Football - The youth flag football season finished on November 17 - 18, with City Championships at Bonita Creek Park. Approximately 200 children, grades 3 -6, participated. • Winners from the City league advanced to the Orange County Municipal Athletic Association tournament held November 28 to December 2, in Garden Grove. Battle for the Beach - The first annual Battle for the Beach Flag Football Tournoment will be held December 9 -10, with teams that participated in the past years youth flag football league and similar programs held throughout Orange County. They will compete on the sand between the 13th and 15th Street. Youth Basketball - A Season of Sportsmanship is this year's theme. The Community Services Department recreation leaders will be forming teams at seven local elementary schools in Newport Beach with practices officially beginning the week of December 11. An official "meet the coach" day has been scheduled December 4 -6 at the various sites. This league is open to children in grades 3 -6 at all skill levels. AQUATICS Swim - Adult Lap Swimming at Marion Bergeson Aquatics Center continues to have strong attendance despite the recent cold weather. An average of 25 swimmers per session keeps the lanes fairly crowded. Several new swimmers have joined the'regulars' in the past two weeks. Water Polo - Coach Ted Bandaruk's Junior Water Polo sessions were so successful, with a peak of nearly 100 participants, that the program has been extended for an additional two months. • Sage Hills High School continues to use the pool on a rental basis with their boys and girls water polo teams. Monthly Activities Report (Item 3) December 5, 2000 SPECIAL EVENTS • Rent -A -Santa -The Holiday Rent -a -Santa Program operates from December 1 through December 23. Residents can register to bring "Santa" down the chimney to entertain family and friends. Applications are available at City Hall and all libraries. To date, over 30 applications have been processed nearing last year's total of 39. "Santa" is expected to entertain over 1000 friends and family members. Winter Wonderland - The snow will be back at Grant Howald Park in Corona del Mar and Santa is sure to find his way there. The 2000 Winter Wonderland event will be held December 16 from 10am -fpm. Children of all ages will enjoy holiday crafts, games, relays, free play in the snow, a snow creature building contest and, of course, a visit from old St. Nick. The Newport Harbor Elks Lodge sponsors the event. Youth Sports Commission - Youth sports program directors will meet on December 7 to discuss and plan athletic field use from January to June. The group will also be brought up to date on the Bonita Canyon and Arroyo Park projects. FACILITIES MAINTENANCE Rentals - During the period Oct. 15 through Nov. 14, 2000 there were: • 14 Picnic Area Rentals • 5 Room Rentals • 4 Field Rentals • 3 Gymnasium Rentals Additionally, there are currently 7 Scouting Groups using City facilities, and 25 other ongoing rentals. A new 7 -day per week renter has started using a room at the Oasis Senior Center for one hour each day. Four City facilities were used as Polling places in the November 7 elections - the City Council Chambers Lobby, the Carroll Beek Center, Oasis Senior Center Room 4 and the Newport Beach Utilities Conference Room. Repairs - the results of the 2000 Inspections by the Commission members will be distributed at the December meeting. Recreation Facilities i3 Playground Assessment - The results of the professsional study are due the beginning of December. PARK DEVELOPMENT Arroyo Park - This Park is about 50% complete with backstops, concrete bleachers and light poles installed. Bonita Canyon Sports Park - Fine grading in East Park is nearly complete. Excess soil is being moved to mid -park. Irrigation main line piping has begun. Building footings to be started in late • November. The park is about 25% complete, with expected construction completion by August 2001. Monthly Activities Report CONTRACT CLASSESANSTRUCTION (Item 3) December 5, 2000 • Navigator - The winter Navigator is scheduled to arrive in homes on December 7. Orange Coast Fencing Academy has been added to the list of contracted instructors. Other new classes this winter include Tile & Pottery Mosaic Class, Stained Glass Mosaics, Cooking —Full of Beans 8 Grains, and Intermediate French. New Online Registration - Staff has been preparing for the transition from RecWare Pro to RecWare Safari, which will take place on December 1. With this upgrade has come the creation of a new web page and the ability to register online. To view the new system, after December 1, click on the City's web page C www. city. newport- beach. ca. us, link to Recreation Activities, and follow to Registration. • • Monthly Activities Report (Item 3) December 5, 2000 COMMUNITY SERVICES DEPARTMENT • Arts ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report Travel Opportunities - The Travel Office, which is operated by the Friends of OASIS volunteers, provide many travel opportunities. The office offers 4 -8 trips each month. This month day trips were offered the San Diego Museum of Art to see the Norman Rockwell Exhibit, The Lion King in Los Angeles, The Candlelight Pavilion Dinner Theater in Claremont, The "Glory of Christmas" at the Crystal Cathedral and an extended trip to Laughlin. Most trips can accommodate a group of forty four. Computer Friends Meeting - Computer Friends, the computer networking group, held their monthly program on November 8 with featured speaker, Grant Cudd of Comp USA. A crowd of 155 people were very interested in his topic of computer games. Halloween Party - The OASIS Staff planned a fifties theme Halloween party on October 31. The party included lunch, costume contest, and fifties music. The Friends of OASIS staff surprised the guests with a special 50's performance starring themselves. • General Meeting - Georgina Concepcion was the featured entertainment at the Friends of OASIS general meeting, November 3. Georgina, known as the girl with the golden voice, is a very accomplished 15 year -old young lady with a 6+ octave range, who sings in 10 languages. She has performed at the White House, on numerous well -known TV shows, as well as at Bob Hope's 93rd Birthday Celebration. She had a great stage presence and involved the seniors in her performance. Flu Shots Canceled - Due to the enormous shortage of flu vaccine the County was unable to provide the Senior Centers with any vaccine this year. The OASIS was scheduled to offer shots on November 17, but it was canceled. The County did finally receive a shipment, but distributed it to large medical facilities throughout the County in order to accommodate the large numbers of people. The Center has been inundated with phone calls asking about the vaccine. Thanksgiving Luncheon - Seniors enjoyed a festive luncheon for Thanksgiving on Wednesday, November 22. The 130 participants enjoyed turkey with all the trimmings while listening to Dean Bottorf on the Piano. • r � LJ n LJ Monthly Activities Report OASIS SENIOR CENTER Utilization Report OCTOBER 2000 PARTICIPANTS ATTENDING 8,434 CUSTOMERS RECREATIONAL CLASSES 3,829 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,743 CUSTOMERS Includes: (Item 3) December 5, 2000 Blood Pressure 65 Housing counseling 74 Braille 66 Information /Referral 1,070 Counseling 56 Legal Assistance 3 Eldercare 0 Senior Assessment (hrs) 25 Employment 28 Telephone Reassurance 310 HICAP 6 UCI Lecture 10 HICAP Lecture 20 Visual Screenings 10 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 567 Shuttle 349 916 CUSTOMERS CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 1,427 CUSTOMERS VOLUNTEER HOURS OF SERVICES PROVIDED AT THE CENTER 4,542 HOURS Includes: Kitchen 8 Home Delivered Meals 305 ( "equiv. To 28 full -time employees) Front Office %9.25 Gift Shop 218 Instructors 265 Treasurer/ Bookkeeper 89.75 Travel Office 302 Library 69.75 Pres /VP 288 Rummage 2,034.5 PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 188 CUSTOMERS DAY TRIPS 119 LONG TRIPS 69 Oak Tree /Santa Anita 19 Autumn Colors in N.E. 25 Musical Hall 18 Laughlin /Flamingo 44 Four Weddings /Temple 40 San Diego Backroads 42 ATTENDEES TO MEETINGS AT OASIS Board of Directors 22 General Membership 88 110 PERSONS Tibbie's SPECIAL EVENTS 249 PERSONS Computer Friends 105 Garden Club 25 Golf 23 Halloween Party 90 (Volunteers) 6 TO: FROM: PB &R Commission Agenda Item No. q- December 5, 2000 Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Recommendation To accept the donation of one California Sycamore (Platanus racemosa) tree and plaque from Ms. Karen L. Woodruff for Castaways Park. Additionally, that the verbiage and size of the donor plaque conform to City Council Policy G -5, (Attachment A). Discussion • Staff received an inquiry from Ms. Karen L. Woodruff regarding a proposed tree donation for Castaways Park. Subsequently, Ms. Woodruff submitted a letter dated November 6, 2000 (Attachment B) requesting the approval of the tree donation. Staff feels that the donation of a 36" box tree would be an enhancement to the park. The size of the donor plaque will conform to the City Council Policy G -5 in size and verbiage. Ms. Woodruff has received a copy of this report and a notice of the December 5 Commission meeting. Very respectfully, David E. Niederhaus DEN /MGL/kr • Attachments: A. City Council Policy G -5 B. Letter from Ms. Karen L. Woodruff • G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. • 1 • G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or, on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. • Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 2 November 6, 2000 Mr. Marcelino G. Lomeli Park & Tree Maintenance Superintendent P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Mr. Lomeli, Pursuant to our conversations, I am writing to confirm proceeding with a tree donation to the City of Newport Beach to be planted at Castaways Park along with the cost to install irrigation to the tree. As we discussed, I would like to have a 36" boxed container tree (Sycamore) planted, along with the standard 2" x 6" plaque with permitted verbiage that will read Donated for John D. Woodruff. I understand that this request is subject to approval by the Parks, Beaches and Recreation Commission and will be placed on the agenda of the Commission • meeting scheduled for December 2000, if I confirm my request, in writing, no later than November 15, 2000. If you have any questions or need any additional information please contact me at (949) 515 -0531. Thank you for your assistance with my donation request. Sincerely, �CL2ttic ,�Zvoace��` Karen L. Woodruff 2 Cape Woodbury Newport Beach, CA 92660 F SEW ART J M IZ C9<ICOR�`r TO: FROM: �4s j PB &R Commission Agenda Item No.-9A-,o Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Recommendation To accept the donation of one Golden Medallion (Cassia leptophylla) tree and plaque from Ms. Loretta Herrin for L Street Park. Additionally, that the verbiage and size of the donor plaque conform to City Council Policy G -5, (Attachment A). Discussion is Staff received an inquiry from Ms. Loretta Herrin regarding a proposed tree donation for L Street Park. Subsequently, Ms. Herrin submitted a letter dated October 5, 2000 (Attachment B) requesting the approval of the tree donation. Staff feels that the donation of a 24" box tree would be an enhancement to the park. The size of the donor plaque will conform to the City Council Policy G -5 in size and verbiage. Ms. Herrin and the President of Peninsula Point Homeowners Association has received a copy of this report and a notice of the November 8 Commission meeting. Very respectfully, David E. Niedelhaus DEN/MGL/kr • Attachments: A. City Council Policy G -5 B. Letter from Ms. Loretta Herrin G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an • area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 • G -5 • C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 • Amended - January 24,1994 Amended - June 27, 1994 Amended -June 24, 1996 Formerly I -15 n U 2 0 • 0 25111 Cineria Way Lake Forest, CA 92630 October 5, 2000 Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 -8915 Re: Tree in Memory of Tim Van Ostenbridge Dear Mr. Lomeli: RECEIVEn OCT 17 2000 GS PARKSITAEE. Thank you for meeting me recently in regards to donating a tree to the City of Newport Beach. We would like to donate a 24" boxed container Cassia leptophylla (Gold Medallion) tree planted in memory of Tim Van Ostenbridge who was killed in a motorcycle accident on July 1st near John Wayne Airport. I work with his mother, Patti Byrne, at Conexant in Newport Beach. Our Department took up a collection for this tree. We all think Patti is a special person and thought this would be a nice memorial for her son. We would like to have this Gold Medallion tree planted in "L" Street Park (cross streets are L Street, Plaza Del Sur and Plaza del Norte), near the palm trees. We'd also like to get the standard 2" x 6" plaque with the permitted verbiage that will read "Donated for Tim Van Ostenbridge". I understand that the Parks, Beaches and Recreation Commission needs to approve this. Please put this request on the agenda for their November 7"' meeting. Would you please notify me when the tree is being planted? Enclosed is check no. 9069 for $195 to cover the cost of the tree. Once the Commission approves the tree planting, I'll arrange to have the plaque made and get it to you. Thank you for all your help. If you have any questions or need additional information, you can either e-mail me at bherrin1Cahome.com or call me at (949) 768 -6638. Cordially, Loretta Herrin Lake Forest Parks & Recreation Commissioner F aEW PORT O O u \� cy �r <I FO RH To: From: Parks, Beaches and Recreation Commission General Services Director PB &R Commission Agenda Item S December 5, 2000 Subject: Final Review of FY 01 -02 Capital improvement Projects Recommendation Approve in concept the proposed list of Capital Improvement Projects. Background The General Services Department staff has begun the preparation of the FY 01 -02 • Capital Improvement Projects (CIP). An initial review of the list was completed at the November 8, 2000 Commission meeting. CIP projects are due by the end of December to the Public Works Department. Discussion The following final list of Capital Improvement Projects are being submitted for your final review and comments. The projects are categorized and ranked as requested by the Public Works Department guidelines. Preliminary budget guidance directs us to anticipate normal levels of spending in FY 01 -02. Major projects requiring extensive funding have been segmented into several phases due to budgetary constraints. We anticipate City Council approval of the majority of the Category A (High Priority) projects and possibly some Category B items. Staff is prepared to respond to any interest by the Commission in additional projects. Very respectfully, David E. Niederhaus • DEN/MGL/kr Attachments: A. FY 01 -02 Capital Improvement Projects List B. Capital Improvement Projects Descriptions FY 01 -02 • • • Capital Improvement Projects List (FY 01 -02) Project 1. Park Facility Improvement Fund 2. Street Tree Reforestation Category V M 3. Marguerite Avenue Palm Tree Trimming A 4. Big Canyon Park Wetland Mitigation, (Phase II) A 5. Central Irrigation Computer System (Phase II) A 6. Citywide Street Tree Survey (Phase III) A 7. Drinking Fountain Replacements (Phase I) A 8. Roadside Landscaping and Automated Irrigation (E. Coast Highway at Irvine Terrace) A 9. Goldenrod Avenue Footbridge Planter Replacements A 10. San Miguel Park Irrigation Renovation B 11. Park Asphalt Walk Replacements B 12. Eastbluff Park Walkway Replacement (Phase II) B 13. Resurface Walkways at Cliff Drive Park (Phase I) B 14. Citywide Plaque Restoration (Phase I) B Amount $165,000 $75,000 $36,000 $20,000 $45,000 $20,000 $30,000 $75,000 $80,000 $20,000 $40,000 $85,000 $35,000 $20,000 Total: $746,000 • • • Capital Improvement Project Descriptions (FY 00 -011 PROJECT 1. Park Facilitmprovement Fund BUDGET $165,000 Projects for the improvement of parks and associated facilities generated by the public, Commissioners, staff, and the City Council. These projects do not include any capital improvement to athletic fields, which is a separate fund. 2. Street Tree Reforestation $75,000 Removal and replacement of problem trees Citywide in conjunction with the Sidewalk Replacement Program. 3. Marguerite Avenue Palm Tree Trimming $36,000 Removal of old palm frond ends from City parkway street palm trees for safety and beautification. 4. Big Canyon Park Wetland Mitigation, (Phase II) $20,000 Removal of weeds and undesirable seedlings per a pre- approved mitigation plan with the State in a wetland area. 5. Central Irrigation Computer System (Phase II) $45,000 Conversion of existing irrigation controllers Citywide to link with central computer to increase the efficiency of the irrigation distribution system throughout City parks systems. The eventual goal is to convert entire system over the next 5 years. Substantial water cost savings are anticipated. 6. Citywide Street Tree Survey (Phase III) $20,000 Phase III will complete the inventory begun in FY 98 -99 in Newport Heights. The update is a necessary maintenance feature for the City's tree database to provide for effective tree management and liability prevention. 7. Drinking Fountain Replacements (Phase 1) $30,000 The first phase replacement of drinking fountains in the City park system. This will provide better drainage and healthier conditions. 8. Roadside Landscaping and Automated Irrigation (E. Coast Highway at Irvine • Terrace). $75,000 Landscape planting of an East Coast Highway roadside area adjacent to Irvine Terrace, and the installation of an automated irrigation system in the same locale. The Irvine Terrace Community Association has approved the expenditure of $1,000 pending approval of this project. 9. Goldenrod Avenue Footbridge Planter Replacements $40,000 The wood planters on the concrete footbridge have deteriorated over the past 23 years. The wood planters would be replaced with irrigated fiberglass planters. 10. San Miguel Park Irrigation Renovation $20,000 The renovation of the existing irrigation system to improve the distribution of water. 11. Park Asphalt Walk Replacement $40,000 The replacement of existing asphalt walkways with concrete throughout the City parks system to enhance safety and maintenance. • 12. Eastbluff Park Walkway Replacement (Phase II ) $85,000 The replacement of existing deteriorated asphalt walkway with concrete in the park. The first phase was completed in 1998. 13. Resurface Walkways at Cliff Drive Park (Phase I) $35,000 The resurfacing of existing walkways in the park that have deteriorated through use. This would be a three phase project. 14. Citywide Plaque Restoration (Phase 1) $20,000 The restoration of historical plaques would be undertaken at City Parks and Facilities. It is anticipated this will be a three phase project. C] • CAPITAL PROJECT PRIORITY CATEGORIES NOTE: Projects must meet one of the criteria within a category in order to qualify for a particular priority category. Irn : • Safety and/or Liability Concern, Urgent • Outside Funding Commitment (These projects always have a deadline, with a loss of funding if the specified deadline is not met.) • Provides for Essential Public Service • Existing Commitment B. High Priority • Safety and /or Liability Concern, Non - Urgent • Preventive Maintenance, Urgent Significant Public Interest Revenue Generating Function kj:• 11 . • Preventive Maintenance, Non - Urgent • Modest Improvement in Level of Service and /or Modest Benefit Cost Ratio (for projects not otherwise classified) 9 �� • Aesthetic Improvements • Minimal Improvement in Level of Service and /or Cost - Benefit Ratio (for projects not otherwise classified) (Item 6) December 5, 2000 • COMMUNITY SERVICES DEPARTMENT Arts fx Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Capital Improvement Projects Funds for FY 2001/02 The staff of the Recreation and Senior Services Divisions have reviewed the needs of the facilities for which they are responsible and are preparing the full documentation required for Public Works for these projects: Requests to be submitted for FY 2001/02 Recreation Services Recreation Facilities Repairs/ Improvements $145,000 Playground Replacement/ Equipment 81,000 Park Renovation 327,000 Athletic Field Improvements — Ongoing Play Field Maintenance 30,000 Completion - Bonita Canyon Sports Park - Freeway Reservation 300,000 • Senior Services $883,000 Remodel restrooms in main building $ 30,000 Replace balasts and lighting in multipurpose room, classrooms, restrooms, and conference room 15,000 Replace carpet in lobby and office 12,000 Replace railing on 5 'h and Marguerite Avenue entrance 1,500 Replace all windows in classrooms 30,000 Install new flooring in multipurpose room 10,000 $98,500 Attachment • • • E Recreation Et Senior Services Capital Improvement Projects Funds for FY 2001/02 I. Recreation Services Recreation Facilities Repairs/ Improvements The Recreation Division capital improvements proposed for the FY 2001/02 would continue the facility upgrade and improvements that started in the fall of 1999. Two focus areas will be the Community Youth Center at Grant Howald Park and the Carroll Beek Community Center. The Community Youth Center project requires extensive work to correct a drainage /water problem before flooring and remodeling can be undertaken within the building. CYC Remodel game room, kitchen, office, meeting room 20,000 Replace Dance Floor, cabinets 25,000 Replace tables and chairs 6,000 CYC Drainage Project 60,000 Carroll Beek Remodel kitchen 7,000 Replace tables and chairs 4,000 Install A/C 5,000 Miscellaneous Lincoln — Refinish floor $ 6,000 Office Desk Replacement 3,500 Miscellaneous repairs 10,000 Marian Bergeson Aquatic Center Lane Line Replacement 2,500 Playground Replacement and Equipment Cliff Drive Park (coordinated with redesigned playground area); Community Youth Center; equipment replacement for existing playgrounds. Park Renovation — Bonita Creek Retrofitting of field lighting with the state of the art non -glare fixtures. Lincoln Field was completed in FY 2000/01. Bonita Creek Park can be completed in three phases. Phase 1 ft 2 will retrofit softball fields 1 and 2. Phase 3 will include the football /soccer field. In response to the directive of the Commission earlier this year, a permanent storage facility at Bonita Creek is included. Bonita Creek Light Replacement Phase 1 & 2 $ 80,000 Bonita Creek Storage Building 100,000 Bonita Creek — Kitchen remodel 7,000 $107,000 $16,000 $22,000 $187,000 — Newport Heights $50,000 To provide a quality afterschool program at Newport Heights Elementary School, funds to purchase and install a portable classroom for a homework center. $145,000 $81,000 $327,000 Recreation 8 Senior Services Capital Improvement Projects Funds for FY 2001/02 Page 2 • — Cliff Drive Park $60,000 Playground renovation to coordinate with the General Services' replacement of the walkways in that park. Removal of the two - tier playground to make one large level play area. • • Athletic Field Improvements — Ongoing Playing Field Maintenance $30,000 • Completion - Bonita Canyon Sports Park - Freeway Reservation $300,000 Funds needed for completion if not received from other sources in current fiscal year. $883,000 II. Senior Services Remodel restrooms in main building $30,000 The restrooms in this area have old and weathered counter tops, flooring, and toilets. The fixtures and plumbing are in need of replacement. Replace ballast and lighting in Multipurpose room $15,000 Classrooms, restrooms, and conference room - The City electrician has recommended an overhaul of the indoor lighting, due to old ballasts and old lighting system. There is a constant need for replacement of ballasts, and the old lighting fixtures do not provide sufficient lighting. • Replace carpet in lobby and office $12,000 This area of the facility receives extensive foot traffic. The original carpeting from 1992 needs to be replaced. • Replace railing on 5`" and Marguerite Ave. entrance $15,000 The railing at the entrance on 5" and Marguerite is a rusty steel pole type handrail, an unattractive entrance to a facility and unsafe. • Replace all windows in classrooms $30,000 The windows located in the classrooms are the original school windows, circa 1950. Many do not close at all; those that do are difficult to operate. Seniors are unable to use them because they require a lot of strength. Install new flooring in Multipurpose Room $10,000 The flooring in this room is the original linoleum tile. It is not conducive to some of the functions that it is used for. A floor that can be used for multiple purposes is desired for this area. $98,500 • (1) PB &R Commission Agenda Item No. `j December 5, 2000 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Tree Removal Request Recommendation To remove two City Ficus parkway street trees at 141 Via Havre due to repeated public and private property damage. History • Ms. Camille Reno, property owner of 141 Via Havre, has submitted the attached Tree Removal Request form pursuant to City Council Policy G -1 requesting the removal of two City Ficus trees adjacent to her home. Staff has attached a Tree Inspection Report, Tree Appraisal, and photographs associated with the request. Discussion The applicant has indicated a repeated history of tree root damage to public property. City records have verified this claim, as well as yearly repairs to prevent trip and fall accidents. Staff recommends tree removal and replacement. This recommendation is based upon a repeated history of damaging public property as outlined in the G -1 Policy. Informationally, once the trees are removed, the ramping will be removed and replaced with concrete. This request does meet the minimum requirements of Council Policy G -1. Ms. Reno has received a copy of this report and notice of the December 5, Commission meeting. • Very respectfully, David E. Niederhaus C \WINDOW S\Deakrop\99 2000 \KRParks\PBR\PBRDec \Reoo.doc Attachments: (1) Tree Removal Request Form and letter (2) Tree Inspection Report and photos • (3) Tree Appraisal (4) Field Maintenance repair history • • CAWINDOW 5\Desk[op \99 2000 \KRParks\PBR\PBRDecVReno.doc CITY OF NEWPORT BEACH • GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Ms. Camille D. Reno Address: 141 Via Havre Phone Number: (949) 673 -3926 Request: Remove trees due to property damage, see attached Tree Removal Request form. Botanical Name: Ficus microcarpa `Nitida', 2 each on Piazza Lido Common Name: Indian Laurel Fig Designated Street Tree: Archontophoenix cunninghamiana (King Palm) Estimated Tree Value: $4,947.48 • Damage: Repeated history of property damage Parkway: Concret Brick Turf Other Comments: City records indicate the sidewalk ramped yearly due to tree roots. Inspected by: Cw--Lmm� Date: 11/02/00 Recommendation: The applicant has indicated a repeated history of tree root damage to public property. City records have verified this claim, as well as yearly repairs to prevent trip and fall accidents. Staff recommends tree removal and replacement. This recommendation is based upon a repeated history of damaging public property as outlined in the G -1 Policy. Informationally, once the trees are removed, the ra4ing will be removed and replaced with concrete. Reviewed by: VWWk_/ Date: 11/02/00 40 0 0 0 ¥±- ® ()& \ 7� ; ;* § 2k .§ / §k \ § ( )§ ) § \k �§ § §\ - -e \ a j \ §} E ( § � m 2 � § r 0 m � cn k § ) � � k I s 0 z 2 0 q � n I 0 • • FIELD MAINTENANCE DIVISION REPAIR HISTORY Remove and Replace Ramped with asphalt Ramped Ramped Ramped November 1994 1996 1997, 1998, 1999 March 28, 2000 September 2000 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 Dear Property Owner, This letter is in reference to your inquiry regarding the City tree removal request process and some remedies to consider before requesting a tree removal. It is City policy to retain all City trees whenever possible unless removal is absolutely necessary. The attached copy of the Council Policy G -1 (Retention or Removal of City Trees) states specific criteria regarding conditions that qualify a tree for removal. Additionally, it provides steps to follow and insures all remedies have been exhausted before a tree qualifies for removal. The following is a list of tree practices that will be utilized to retain a tree: 1. Root Prunine — To remove large invasive roots that may cause a trip hazard or property damage and install root barriers to deflect invasive roots. 2. Thinning-- To remove foliage and limbs that may inhibit view, reduce • sunlight, or reduce heavy fruit drop from certain varieties of trees. 3. Micro - injections — To control specific insects, diseases, or provide nutrients to improve tree health. The trees are injected with a specific material to control or improve specific conditions. This process is non - hazardous to the public or the environment since it is injected directly into the tree with no materials released into the adjacent area. 4. Supplemental Trimming'— Allows extra trimming to resolve fait drop, view problems, street obstructions, etc. Supplemental trimming is ordered and paid for by a resident in addition to the normal 3 year City tree trimming sequence. The cost for this service is $39 per tree, paid directly to the City, in advance of any trimming. Tree Removal Procedures Once a tree removal request is received, the Urban Forester will evaluate your tree request to determine if the criteria of the G -1 Policy is met. If the removal request is in full compliance with the tree removal criteria, a recommendation to remove the tree will be placed on a future Parks, Beaches, and Recreation Commission agenda. You will be notified of the meeting date, and you should attend the meeting to answer any questions of the Commission. If your tree removal request • does not meet the criteria, you will receive a letter from staff citing what criteria was not met for tree removal and your recourse for appeal. As reminder, any and all documentation (roto- rooter, plumbing, or concrete repair receipts) is essential 3300 Newport Boulevard, Newport Beach 7/00 to your claim and must be submitted with any application for tree removal in order • to be considered for removal by the Parks, Beaches, and Recreation Commission. An alternative to meeting the tree removal criteria is to consider the voluntary removal and replacement of a City tree at your expense. This process is called reforestation and costs between $600 and $1,000 per tree based on the size of the existing tree. All fees must be paid to the City in advance of any tree removals and removal and replacement work will be completed by the City tree contractor. The attached form has a reforestation section that notes the criteria and the requirements for street tree removal and replacement. Reforestation requirements differ according to whether the applicant is an individual or a homeowner's association and must be followed very carefully. If an application is not complete in every detail, it cannot be forwarded to the Parks, Beaches, and Recreation Commission for consideration. Please contact John Conway, Urban Forester at (949) 644 -3083 if you have any questions. Sincerely, • David E. Niederhaus, Director General Services Department DEN /JC/kr cc: Parks, Beaches, and Recreation Commission Attachments: Council Policy G -1 (Retention and Removal of City Trees) Tree Removal or Reforestation Request Application • voo 0 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am reau� estine the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Indicate the number and specie(s),(if known) of tree(s). Located at: Please be specific as possible Requestor Property Owner Community Association • Other Signature: Print Nam Address/Phone 1 y I V/A �4AyRJ-'7 C1 C/- 7 3- 3C1.2i< Date: (L::C'- \ Cj - -I o 0 v Section A. For Tree Removal Requests Only- Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *exceeding $500) Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. eDymg Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. Hazardous Defective, potential to fail, could cause damage to persons/property upon • failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. 7/00 Oection B. For Reforestation Requests Only— Reforestation is the systematic removal and replacement of problematic trees at that have been unresponsive to modifying treatments. The entire cost of tree removal and replacement of a tree is home by the requestor. The range of cost is $600 to $1,000 per tree based on the size of the existing tree and the availability of a 36" boxed replacement tree. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Supplemental tree trimming tried twice within one year Group application must include a signed petition of at least 60% of the property owners within the defined area. *Groups are defined as at least 10 properties in any given City area. =Application by a legally established community associations governed by CC &R's. Requires notification prior to voting by Board, of affected property owners. • (Individuals within an association must petition through their respective associations.) =Individual proper owner's requests accompanied by a signed petition of at least 60% of the neighboring property owners within a one block distance in either direction from the reforestation site, as well as the written endorsement of the appropriate homeowners' association, if applicable. A request for reforestation requires a written agreement by the petitioning sponsor to pay 100% of the costs of the removal and replacement of the public trees in advance of the removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree service contractor. Each street in the City has a designated street tree by species. Only replacement tree(s) designed by the Designated Street Tree List will be considered. A minimum of a one-for-one replacement is required and a minimum size of 36" boxed tree(s) must be planted. Where space does not allow this accommodation, replacements will be planted in the same neighborhood. Normal removal and replacement costs will vary from $600 to $1,000 per tree and are the sole obligation of the property owner who is making the request. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual Council Policy G -1 for additional information. Requestor Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. voo r��x.��1 ✓r,, h, My ,l 1 f` .1 l- 41 i � Mr 0 0 r� 0 0 • N M r P(t NO I4 Oe q o z c ScY�1 b1� of ° LU b12�N�M b4 ' ¢ C-.) I ■ �N �b1A� oo ¢�� ION- v v V) N 1 17 A 1 m� V �o b3gblA■ �Q 3 rn Q'�oo � 3 0 IN bI,1 O4d3lVd VIN - o� SIN bl� � 15 LLnLj j4 VIn m b14 J4 co H., L��dh,W VIA J 00 1q h, o a bIq o 1 bl„ D �J\ jy bj4 1q oN, bJbHll b1. i Q N , � ly Q 06 o,00 OP J b boo o z o Cc 5�� SOHO 4 W Q Q m oj 0 � rN��P��: ��cv ��d� roe c . @ PB &R Commission Agenda Item No. 9 December 5, 2000 TO: FROM: SUBJECT Parks, Beaches and Recreation Commission General Services Director Tree Removal Request Recommendation To remove a City Ficus parkway street tree at 404 Morning Star Lane due to repeated private property damage. History • Ms. Susan DiFonzo, property owner of 404 Morning Star Lane, has submitted the attached Tree Removal Request form pursuant to City Council Policy G -1 requesting the removal of a City Ficus tree adjacent to her home. Staff has attached a Tree Inspection Report, Tree Appraisal, and photographs associated with the request. Discussion The applicant has indicated a repeated history of tree root damage to public and private property. The applicant has verified this claim with attached bills, as well as provided a video of the sewer lateral which indicated obstruction due to tree roots. Staff recommends tree removal and replacement. This recommendation is based upon a repeated history of damaging public and private sewers as outlined in the G -1 Policy. This request does meet the minimum requirements of Council Policy G -1. Ms. DiFonzo has received a copy of this report and notice of the December 5, Commission meeting. IS Very respectfully, David E. Niederhaus VAMIS 1ASYS\ Users% GSVA KRieR1KRParks \PBR\PBRDecADFo.a.doe Attachments: (1) Tree Inspection Report and photos (2) Tree Appraisal • (3) Tree Removal Request Form and bills r1L • CdW1NDOWS\ Desktop\992000 \KRPacks\PBR \PBRDec \DiFo o.doc CITY OF NEWPORT BEACH • GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Ms. Susan DiFonzo Address: 404 Morning Star Lane Phone Number: (949) 548 -9078 Request: Remove tree due to property damage, see attached Tree Removal Request form. Botanical Name: Ficus microcarpa `Nitida' Common Name: Indian Laurel Fig Designated Street Tree: Willow Pittosporum ( Pittosporum phillyraeoides) Estimated Tree Value: $5,985.57 • Damage: Repeated history of sewer obstruction Parkway: Concrete Brick Turf Other Comments: City records indicate the sewer lateral is approximately 30' from the tree. Q _ Inspected by: Date: 11/02/00 Recommendation- applicant has indicated a repeated history of tree root damage to public and private property. The applicant has verified this claim with attached bills, as well as provided a video of the sewer lateral which indicated obstruction due to tree roots. Staff recommends tree removal and replacement. This recommendation is based upon a repeated history of damaging public and private sewers as outlined in the 9 -1 Policy. , Reviewed by: IfVaaA/wq / Date: 11 /02/00 • 0 DWI to, WIR U n U r Z w H CL w 0 N w U d' w N w Z w t7 a IL IL w w d' H a A c E a °v d a vi v� m m a a O� P a > z h y as o F O .a z a 0 U z oN e m a V � � N F z a z a� pUw Xw � y 4 o a W E CITY OF NEWPORT BEACH General Services DepartmentcRa� Tree Removal or Reforestation Application U t- ' i l M11 �20 r KKS /rlJEE3 Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. F, 1, Indicate the number and specie(s),(if known) of tree(s). i; i_ Located at: L Please be specific as possible Requestor Property Owner Community Association • Other Address /Phone Signature. �.., ` �� - Date: ;- - Print Name: Removal Criteria (Check one or morel Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (*exceeding $500) =Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. RDying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons /property upon • failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. voo Section B. For Reforestation Requests Only Reforestation is the systematic removal and replacement of problematic trees at that have been unresponsive to modifying treatments. The entire cost of tree removal and replacement of a tree is borne by the requestor. The range of cost is $600 to $1,000 per tree based on the size of the existing tree and the availability of a 36" boxed replacement tree. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground_ utilities damage. View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Supplemental tree trimming tried twice within one year Group application must include a signed petition of at least 60% of the property owners within the defined area. *Groups are defined as at least 10 properties in any given City area. =Application by a legally established community associations governed by CC &R's. Requires notification prior to voting by Board, of affected property owners. (Individuals within an association must petition through their respective associations.) • Individual property owner's requests accompanied by a signed petition of at least 60% of the neighboring property owners within a one block distance in either direction from the reforestation site, as well as the written endorsement of the appropriate homeowners' association, if applicable. A request for reforestation requires a written agreement by the petitioning sponsor to pay 100% of the costs of the removal and replacement of the public trees in advance of the removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree service contractor. Each street in the City has a designated street tree by species. Only replacement tree(s) designed by the Designated Street Tree List will be considered. A minimum of a one-for-one replacement is required and a minimum size of 36" boxed tree(s) must be planted. Where space does not allow this accommodation, replacements will be planted in the same neighborhood. Normal removal and replacement costs will vary from $600 to $1,000 per tree and are the sole obligation of the property owner who is making the request. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual Council Policy G -1 for additional information. Requestor Comments: Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. 7roo U iC t; cz U 0 g a O 9 p ii �r Q 58N 1 r O LJ� F-0 `�M1�1 �.. `�•. eta 1 ti a �; Fw VJ HO gill4 gg LJL $3t_ 4 W W W .. o M 4 � LL • qq''• IF Q•�jjj'''`4`�. to r cc H 51 'i k•tlg•.... 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