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3/6/2001 - Agenda Packet
MARCH 6, 2001 PB &R COMMISSION MEETING AGENDA •ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) February 6, 2001 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tuesday, March 6, 2001- 7pm City Council Chambers AGENDA REVISED PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence (Item 1) To: Don Glasgow, February 21, 2001 Fm: Stacia Mancini, City of Costa Mesa, February 27, 2001 2. Park and Tree Division (Item 2) Report of Park and Tree Division during February and upcoming projects in March. �. Community Services (Item 3) Report of activities of Recreation Et Senior Services during February and upcoming activities in March. 4. Bench Donation (Item 4) Accept bench donation from John Murphy at Bonita Creek Park. 4.1. Castaways & Cliff Drive Planting Request (Item 4.1) Accept California native plants purchased by the City to be planted at Castaways and Cliff Drive Park by volunteers. DISCUSSION ITEMS 5. Renovation of 38`h Street Park (Item 5) Discussion /approval of proposed renovation of 38`h Street Park. 6. Report of Budget Committee Report from Budget Committee regarding submission of FY 2001/02 Recreation Services budget. 7. Tree Removal (Item 7) Discussion /decision of request to remove one City Magnolia tree adjacent to 306 Fernleaf Avenue by Eric Et Marcella Whang. 8. Tree Removal (Item 8) Discussion/ decision of request to remove one City Ficus parkway street tree at 404 Morning Star Lane by Susan DiFonzo. 9. City Council Policy 1 -2 - Instructional Recreation Activities (Item 9) Discussion/ approval of amendment to City Council Policy 1 -2. 10. Report from Representative of the Ad Hoc Committee for an Arts & Education Center Status report. 11. Committee Reports - • Budget • Recreation £z Open Space • Castaways • Recreation Activities • Park Development • Seniors FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT CITY OF NEWPORT BEACH • Parks, Beaches Et Recreation Commission Regular Meeting February 6, 2001- 7pm CONVENED AT 7:03Dm ROLL CALL Commissioners Present: Allen, Beek, Pfaff, Skoro, Absent: Franklin, Macfarland, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Andrea McGuire, Senior Recreation Manager Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Beek to approve the minutes of January 2, 2001. Motion carried by acclamation. • PUBLIC COMMENTS Jan Vandersloot, 2221 E. 16`" Street asked that the City spend $250 on plants for Castaways. He also advised the Commission that the City Arts Commission will be requesting the City Council reserve the land behind the library while a feasibility study is done. Director Kienitz stated that a meeting for the Ad Hoc Committee for an Arts Et Education Center had been called for February, but time and dates were still being confirmed. Discussion ensued regarding the widening of San Miguel which might require a retaining wall at the gulley and asked staff to bring back information at the next meeting. Director Niederhaus stated that he would include that in a report next month or when information is received. CONSENT CALENDAR 1. Item pulled by Commissioner Allen From: Don Glasgow, January 2001 Robert 8 Karen Kopicki, January 5, 2001 2. Park and Tree Division 3. Item pulled by staff 4. Item pulled by Commissioner Beek • 6. Bench Donation Accept bench donation from Mary Kilfoy for Balboa Pier. Motion by Commissioner Allen to accept items 2 and 5 of the Consent Calendar. Motion carried by acclamation. Parks, Beaches & Recreation Commission Regular Meeting • February 6, 2001 Page 2 1. Correspondence - Commissioner Allen stated that the letter from Mr. Glasgow asked for support from the Commission, she noted that a letter could be forwarded thanking them for their presentation and possibly support in concept. Director Niederhaus stated that a letter expressing their thanks for the presentation but it would be premature for any support in the overall project. Motion by Commissioner Allen directing staff to forward a letter to Mr. Glassgow stating their thanks for the presentation, commenting on the potential for beautification for Corona del Mar. Motion carried by acclamation. 2. Community Services - Manager McGuire stated that she wanted to bring the Commission's attention to the Recreation Services Mission Statement that staff had been working on for the past six months. Our mission is to enhance the quality of life in Newport Beach by providing diverse recreation opportunities in safe, well- maintained facilities and parks. We strive to provide experiences that create connections between people and community. Our purpose is to provide quality services, to efficiently utilize resources and to respond to community needs. is 4. Bonita Canyon Sports Park - Commissioner Beek thanked Director Niederhaus for the pictures of the benches included in the report. She also asked him to get a copy of the current approved benches and costs for the Commission. Motion by Commissioner Allen to accept items 1, 3 and 4 of the Consent Calendar. Motion carried by acclamation. DISCUSSION ITEMS 8. Upper Bavview Landing - Mike Sinacori, Public Works Department briefed the Commission on the area known as Upper Bayview Landing on Pacific Coast Highway and Jamboree. Director Kienitz stated that Public Works is excited about this project and that Council wants to move forward. She also noted that a requests for Capital Improvement Project funds had been requested by Public Works. Mr. Sinacori stated that the property will not be accepted until the County is satisfied that the contamination from the gas stations have been cleaned up, at that time the City would consider purchasing it. Chair Skoro opened the public hearing • Jan Vandersloot, stated that this property has a great view, but also has coastal sage, gnat catchers and that it should be an environmentally planned site. Chair Skoro closed the public hearing Parks, Beaches & Recreation Commission Regular Meeting • February 6, 2001 Page 3 Chair Skoro thanked Mr. Sinacori for his presentation and that the Commission looks forward to working with him in the future on the project. 6. Lincoln Athletic Center - Manager McGuire stated that this request had been discussed at the Recreation Activities Committee and that all residents within 300 feet had been notified of this meeting. She also directed their attention to the letter from Karen Kopicki. Chair Skoro opened the public hearing John Della Grotta, Newport Beach Little League, asked the Commission to keep an open mind, he stated that if scheduled games are played then their won't be a need to use these hours. He also noted that once Bonita Canyon Sports Park is complete that won't need to make this request anymore. Chair Skoro closed the public hearing Motion by Commissioner Beek to grant usage of the lights at Lincoln Athletic Center on four (4) Saturdays, March 10,17, 24 and 31 until 6:30pm for the purpose of • finishing games in progress only. The lights will be programmed to shut -off at 6:30pm. In addition, should the City direct that further energy conservation measures be taken, this program will be reconsidered. Motion carried by acclamation. B. 38`h Street Park - Commissioner Pfaff stated that the Park Development Committee had met on two occasions meeting with citizens, with presentation by the Police Department on signage and other issues. He also stated that all residents within 300 feet were noticed of this meeting as well as signs posted at the park. Manager McGuire stated the following recommendation from the Park Development Committee: The renovation of 38"' Street Park should proceed incorporating the following elements: 1. Remove the double basketball backboard; reducing the basketball playing area to one half court. 2. Install a new pole and backboard on the newly positioned half court and repaint the surface. 3. Install a wall up to 4 feet high between basketball playing area and the remaining asphalt area, including two inset benches or seating areas, facing the restroom area. 4. Repaint the open asphalt area with children's game areas such as hopscotch, • four square or similar games. 5. Remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible for everyone. Parks, Beaches & Recreation Commission Regular Meeting • February 6, 2001 Page 4 6. Install a jour -swing structure in an appropriate in the open area next to the play structure. Chair Skoro stated that he was concerned that the basketball players had not voiced their opinions on the parks. Chair Skoro opened the public hearin¢ Lee McGowan, 310 112 36`h Street, stated that he has used the park for over 20 years, and that this is one of the few parks with a full basketball court. He noted that people that have moved into this area knew that the park contained courts and urged the Commission to retain the full court. Chair Skoro asked Mr. McGowan about the foul language that residents are complaining about. Mr. McGowan stated that he is not the police and that if residents have trouble with some of the players then they should be called. George Schroeder, 129 35`h Street, stated that he has lived there for 13 years, enjoys • basketball, but that over the years the full court has become too active and urged that the full court be removed. Joel Stone, 3702 Park Lane, stated that his property looks out onto the basketball court. He stated that he has seen over the past several years a gradual shift of use and that the court has become a Southern California attraction. He stated that the profanity has become oppressive and that he and his neighbors are unable to enjoy their homes. Commissioner Beek asked Mr. Stone how long he had owned the property. He stated 8 years. Cathy Watt, 3704 Park Lane, stated that they have attended both committee meetings and stated that the problems at the park have become worse. She stated that on Saturday mornings, there are 30 -40 basketball players playing 35 feet away from her house. George Watt, 3704 Park Lane, stated that the park was redesigned in the 80's and that the problems with the players have become progressively worse, their language and aggressive behavior. He stated that this is not the location for a full court and definitely should not be around a children's playground. He stated that the new plan is sane and reasonable and more compatible with the neighborhood. • Zack Yaklin, 6306 W. Ocean Front, A, he stated that if profanity is a problem then certainly a half court is not going to solve it. He stated that the players are members of the City and that they have a right to be able to have a place to play basketball. He stated that he is adamantly opposed to any change of the court. Parks, Beaches & Recreation Commission Regular Meeting • February 6, 2001 Page 5 Commissioner Beek asked when the court is used. Mr. Yaklin stated that during the summer that pick -up games usually being at 8:30am to 2pm. He noted that it is very seasonal. He noted that a lot of people just come to watch. Commissioner Beek asked for his suggestion on curbing the profanity. Mr. Yacklin stated that he has never seen police officers. He stated that they need to police themselves. Tom Licata, 1525 Placentia Ave, stated that this is one of the most beautiful courts around or even in the country, and that some of the very best players in the world use it. He noted that if the court was changed to a half court that the neighbors would still experience the same problems. He stated that if it is not a full court, then there should be no court. Adam Goff, 515 35th Street, stated that it is not true that children cannot be brought to the park, he also noted that if it was changed to a half court the spirit of the game • would go away. Manager McGuire stated that she had received a phone call from resident Brett Curr who opposes the removal, stated that the park is used by over 70% of City residents, and that a half court is unappealing. Chair Skoro closed the public hearine Chair Skoro stated that this is a major issue and that with three Commissioner absent that he felt that the item should be continued until next month. Motion by Commissioner Beek to continue the discussion of 38th Street Park until March 6, 2001. Motion carried by acclamation. 11. Senate Bill 124 - re: Cal Trans West - Deputy City Manager Dave Kiff stated that Senator Ross Johnson will introduce a bill to transfer Sunset Ridge, to California State Parks Commission and suggested that the Parks, Beaches and Recreation Commission enter into a contract for a $1 year. He suggested that the Commission urge the Council to move forward on the bill and that it would be appropriate to lobby Costa Mesa, Huntington Beach, CPRS and the Orange Coast River Park Committee. Motion by Commissioner Allen that the Commission strongly endorses the project. • Motion carried by acclamation. 9. Tree Removal - Director Niederhaus stated that Eric Jetta, Newport-Mesa Unified School District has requested the removal of one City Ficus tree adjacent to Mariners Parks, Beaches & Recreation Commission Regular Meeting • February 6, 2001 Page 6 Elementary School across from 1927 Mariners Drive. He stated that the request does meet the removal requirements of repeated public property damage. He stated that the tree roots has caused four instances of sewer problems at the school. Director Niederhaus also stated that 36" box Magnolia trees would be planted and that irrigation would be provided with support from the school district. Commissioner Allen asked why this is a removal and not a reforestation request. Director Niedrhaus stated that it is a City tree and therefore the City is responsible to replace it. A reforestation is a request from a resident and they are responsible for the full cost. Chair Skoro asked it staff is certain that the tree is causing the problems. Director Niederhaus provided a blue print which clearly shows the location of the tree and sewer. Chair Skoro opened the public hearing, hearing no comments the public hearing was closed. • Motion by Commission Pfaff - to approve the request for the removal of one City Ficus tree by Newport -Mesa Unified School District at Mariners Elementary School across from 1927 Mariners Drive. Motion carried by acclamation. 10. Tree Removal - Director Niederhaus stated that Mr li Mrs. George Busch, has requested the removal of one City Ficus tree at 1618 Highland Drive. He stated that the request does meet the minimum requirements of of the G -1 Policy. He stated that the tree sits on tp of the sewer lateral. He recommended that the City would pay the difference of a 24" vs. a 36" tree and would replace it with a Lavender Trumpet. He also noted that the replacement tree may be hard to find at that size but that staff would do their best. Chair Skoro opened the public hearing, hearing no comments the public hearing was closed. Motion by Chair Skoro - to approve the request for the removal of one City Ficus parkway street tree by Mr. Et Mrs. Charles Busch at 1618 Highland Drive. Motion carried by acclamation. 12. Committee Reports Budget - Commissioner Beek will set up a meeting. • Castaways Park - Nothing to report. Park Development - Reported above regarding 38`h Street Park. • Recreation l3 Open Space Element - Will meet February 26 at 4:30pm Parks, Beaches & Recreation Commission Regular Meeting February 6, 2001 • Page 7 • Recreation Services - Committee will look into ADA requirements for Lincoln Athletic Center fields. Little League will work on funding for a concession stand. • Seniors - Nothing to report. FUTURE AGENDA ITEMS ADJOURNMENT - 9:05pm Submitted by: r1 LJ Teri Craig, Admin Assistant etyof Newport Beach P.O. BOX 1168. 3300 NEWPORT BLVD PHONE 949 - 644 -3151 COSfNUNITY SERVICES NEWPORT BEACH, CA 92658.8915 FAX 949. 644 -3155 February 21, 2001 Donald Glasgow, Chair Corona del Mar Business Improvement District PO Box 2295 1 Newport Beach, CA 92659 Dear Mr. Glasgow-. You and Ed Selich are to be congratulated for the excellent presentation made January 2, 2001 on the CdMBID Vision 2004 proposed plan of improvements along East Coast Highway through Corona del Mar business district. It is obvious that much time, effort and community involvement went into this plan. The Parks, Beaches and Recreation Commission (PBBR) was unanimously impressed • with the presentation. As is obvious the plan in addition to the landscaping aspects encompasses extensive traffic and monetary concerns, PBEtR in its advisory capacity to the City Council on all matters pertaining to parks, beaches, recreation and parkways and street trees look forward to working with your organization. • a Sincer y Val Skoro, Chair Parks, Beaches and Recreation Commission Ule- • February 27, 2001 CITY OF COSTA MESA P.O. BOX 1200 • 77 FAIR DRIVE • CALIFORNIA 92628 -1200 ADMINISTRATIVE SERVICES DEPARTMENT - RECREATION SERVICES Andrea McGuire City of Newport Beach Recreation Manager P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Andrea, • The City of Costa Mesa has been planning the construction of a Skateboard Park somewhere in our City. To date, we have not been able to find a site that works. During our last Council meeting, one of our Council members suggested contacting the City of Newport Beach to see if you might be planning a skateboard park. They also wanted to know if you might be interested in. partnering with us. I do not know if your City has any sites for such a park, or if your City Council has even considered the idea. Would you please let me know what possible projects involving a skateboard park you might be considering in your City? Thank you Andrea, see you at the conference. -%, N 1/vv�-� Stacia Mancini Recreation Manager • PHONE: (714) 754 -5300 FAX: (714) 7545166 TDD: (714) 7545244 w .d.wsta- mesa.ca.us SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities PB &R Commission Agenda Item No. �L March 6, 2001 1. Staff continued coordinating the construction of the Bonita Canyon Sports Park with the Public Works and Community Services Department. The construction of the Park has been delayed slightly due to winter storms, but is scheduled for completion by November 2001. 2. The construction of Arroyo Park by the Irvine Company has also been delayed • slightly due to rain. It is tentatively scheduled for opening during June, 2001. 3. A 36" box Sycamore tree was planted at Castaways Park and a 24" box Gold Medallion tree was planted at "L" Street Park per Commission tree donation approvals. 4. The Fernleaf Avenue Retaining Wall and Slope Landscape Project has been completed. The contractor began the required 90 -day plant establishment/maintenance period on February 1. The City will assume the landscape maintenance of the area beginning May 1, 2001. Upcoming Activities for March 1. The planting of replacement shrubs and groundcovers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones and Arches Mitigation Sites in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. • Tree Division Activities During the month of February, 649 trees were trimmed, and 1 tree was removed as approved by the Commission, 13 trees were planted, and 25 emergency calls were responded to regarding trees, including a 20 foot Palm tree that fell over due to root 0 • decay during a storm on February 14, 2001, and 1- 40' Eucalyptus tree that fell over due to wind. The Urban Forester received 37 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, continues tree trimming throughout the Eastbluff area which is scheduled for completion this winter. Additionally, tree trimming has begun in Corona del Mar and is scheduled for completion by mid - summer. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and Public Works Inspectors. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The attached Tree Activity Report summarizes work that was performed during the past several months. resp ctfully, Marcelino G. Lomeli • Parks and Trees Maintenance Superintendent Attachments: Tree Activity Report 2000 -2001 • • H O F. T U � N � bA U O W G y O U � N � � ^ U O � N m N � O o W ti m ti O N 2 y �Y w y � W > N O O � � W� M y O U � N � � ^ U O � N m N � O o W ti m ti O N 2 y �Y oa 74 N N kn N 7 M pp c m m U wm L # D o m C a w a a m m � N Q � L � O D � > D D N c � � d o E � m • 6 U i. c7 T aU+ U U N w > y � h =8 �z 0 u 8 N O O � � M l— O O N N N N N 74 N N kn N 7 M pp c m m U wm L # D o m C a w a a m m � N Q � L � O D � > D D N c � � d o E � m • 6 U i. c7 T aU+ U U N w > y � h =8 �z 0 u 8 =8 �z 0 u 8 C� 0 C� J (Item 3) March 6, 2001 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. Monthly Activities Report (Item 3) March 6, 2001 COMMUNITY SERVICES DEPARTMENT • Arts It Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission • • From: Andrea McGuire, Senior Recreation Manager Re: Recreation Division Monthly Activities Report ADULT SPORTS Softball - The 2001 spring softball leagues started the week of February 5, with 85 teams competing in 14 different leagues. The wet season has caused over 40 rained out games! These games will be rescheduled at the end of the season. Weather permitting, the Leagues will conclude by May 17. Plans for the summer leagues are shaping up. The 2001 summer league will begin the week of May 21. Registration materials will be mailed to all teams by March 9. Over 150 teams are expected register for the popular summer program. The deadline is April 20. To help with the energy crisis, all teams are cooperating with clearing the fields quickly so lights can be turned off within ten minutes of the games completion. am Staff is also working with Youth Sports Commission to ensure youth sports groups are also working to conserve energy where possible. Basketball - The 2001 Winter Basketball leagues are continuing play through March 29 in 10 different leagues, including 77 teams. Staff is planning the 2001 spring leagues that begin the week of April 2, with no break between seasons. Registration materials were mailed to all teams on February 9; with a deadline of March 2. YOUTH PROGRAMS Youth Council - The Youth Council is moving into 2001 with a new mission statement and an ambitious plan to benefit the Newport Beach community. The 20 teens making up the Council agreed upon the following mission: The Youth Council is committed to representing the voice and viewpoint of teens while striving to benefit the quality of life in Newport Beach by creating experiences that connect teens to the community. At its February meeting, the Youth Council moved to create an advocacy group to address the School Board, City Council and commissions on teen related issues. Other projects included the development of an elementary school mentoring program, the coordination of a needs assessment among high school students, and implementation of Youth Government Day at City Hall. Monthly Activities Report Recreation Services •Youth Basketball - League play for the 7 girls and 16 boys teams continued at West Newport and Lincoln Gymnasiums throughout February. Winners of this season's sportsmanship awards will be presented at the City Basketball Championships in March. The winners to date are: Week 1- Michael Hayde Week 4 -Emily Rodriguez Week 2- Samantha Stern Week 5 -Timmy Rolfes Week 3- Ronnie Dunmore (Item 3) March 6, 2001 Tiny League Basketball - The Tiny League players are having a great time playing games on the modified 8 -foot baskets at West Newport Gym. While enrolled in the program, each child has strengthened their physical skills, experienced play as a member of a team, and Learned the importance of sportsmanship. A uATIcs • Marian Bergeson Aauatic Center (MBAC) - for Junior Life Guards. During this time an Junior Guards. Kids must be accompanied A practice time has been set up at MBAC for kids testing area of the pool is sectioned of just for those testing for by a parent; practice times are Monday- Friday, January 26- February 9, 6:30 -8pm and Saturdays, February 10 -March 10, from 10:30am -Noon. Pool Statistics Revenue Participation Lap Swim $ 612 402 Annual Pass $ 585 Punch Pass $ 65 Rentals $2,460 32 NBAC Swim $4,155 38 Jr. Polo $8,050 53 Total $15,85 525 CONTRACT CLASSES /INSTRUCTION Due to the energy crisis, the Newport-Mesa School District has turned off the lights on the tennis courts at Newport Harbor High School. The City's evening tennis classes at that location have been • relocated to Las Arenas Park. Timers have been installed at both Las Arenas and Mariners Parks to allow players to turn on the lights for an hour at a time. Monthly Activities Report Recreation Services (Item 3) March 6, 2001 • The spring 2001 Navigator were mailed to homes for arrival on February 26. New Instructors for spring include: Jill Mejia /Debbie Smith- Image Artistry: Workshops for youth and adults on etiquette, proper attire for business situations, what styles (clothes, hair, make -up) are best for you. Lori Zappas- Petit Chefs: A class for culinary- minded kids. Instructor teaches children how to prepare Italian, Mexican and French cuisine. FACILITIES MAINTENANCE Facilities During the period January 15, 2001 through February 14, 2001 rentals included: 4 Picnic Area Rentals 12 Room Rentals 6 Field Rentals 1 Gymnasium Rentals • Currently nine Scouting Groups use City Facilities at no charge. • There are 8 ongoing 12 -step groups, with 2 additional group meetings on a weekly or more frequent basis. Groups that meet monthly or less frequently are recorded in the regular rental • figures. • A company picnic at Peninsula Park in January resulted in revenues of $1,950. In March, Peninsula Park Field will be in regular use on weekends by Back Bay Rugby, Commonwealth Lacrosse, and LAX Lacrosse. Repairs • Mariners Park /Vincent Jorgensen Room - Renovation and repair of the restrooms began in February. • Lawn Bowling Center and Eastbluff Park - Fencing repairs were completed • Boys and Girls Club - New carpeting and the will be installed in the Arts Ft Crafts Room in March. PARK DEVELOPMENT Arroyo Park - This park is about 80% complete with a final walk through being anticipated in March. Bonita Canyon Sports Park - The restroom buildings are 50% complete and irrigation work continues. 381h Street Park - Staff has learned from the Coastal Commission that any change in configuration of 38`h Street Park, especially removal of recreation facilities, will require a full coastal commission public hearing. • West Newport Playgrounds - The bid was awarded and project should begin in late March. Spyglass Hill Playground - The bid was awarded for the replacement of the playground and site work at Spyglass Hill Park. Work should begin in late March. Monthly Activities Report Recreation Services • OTHER INFORMATION n U 11 (Item 3) March 6, 2001 Attached is an article from Today's Playground regarding the use of sand for playground surfacing. This article should give some insight into using alternative materials in Newport Beach playgrounds in future construction. ON THE SURFACE Y, 11r/i &Ttrif, I T Mz Putting sand next to a poured -in -place surface could decrease the life of your surfacing. t Y r F.t.�r ♦ !, � 4f xr. ' :"r }1 t n y �f Zn.Pf..��j �. +I Ay 'MARCH 2-DGI Tqp AY .'$ PLA'YGR it I y._ �� � IJ "': .�I' \S; ♦ I ' _yam i F. y 1 T Mz Putting sand next to a poured -in -place surface could decrease the life of your surfacing. t Y r F.t.�r ♦ !, � 4f xr. ' :"r }1 t n y �f Zn.Pf..��j �. +I Ay 'MARCH 2-DGI Tqp AY .'$ PLA'YGR it I y._ Accessibility Guidelines for Buildings and Facilities ( ADAAG) relating to Play •Areas, one particular issue has been a hot topic of dis- cussion among safety sur - facing/playground industry Professionals, and also with the public purchase and Procurement officials, as well. It appears that the jury is still out regarding ADA cost affordability overall. This article is tar- geted to those persons planning for ADA retro-fit- ting, product suppliers, install contractors and end user management persons. We find that sand is more often purchased as a viable low -cost product solution for playground use zone compliance. The con- cerns being expressed about the use of sand by Persons maintaining and managing play equipment •relate directly to a short. ened life expectancy of public playground equip- ment, that durability is compromised when sand is purchased as an affordable safety surfacing when used alongside of rubber sur- faces. Today, poured -in- place rubber is being used widely as an ADA accessi- ble surfacing product. Rubber is often specified for applications along a accessible routes, clear floor or ground spaces, and for maneuvering spaces. It was expressed in the Access Board's Final Ruling that the use of approved loose -fill materials are shown to be a cost efficient purchasing solution. It was also suggested that approved loose -fill materi- als be utilized as a cost -effi- cient means of filling remaining use zone areas that are not used for wheel- chair travel. ADAAG rec. ommends sand use among other loose -fill products for non - pathway areas because these products are approved as a fall- attenuat- ed safety surface. After carefully reviewing the Access Board's Final Rulings, then speaking to many state parks and recre- ation officials about the amount of money they are Projecting to need to retro- fit their playgrounds, they simply hang their heads. When asked their opinions about the use of sand alongside of rubber sur- faces, most management officials view sand as a costly long -term expendi. ture. Many are sorry that they are bound to using sand because of budgetary limitations. Officials com- ment privately the need for ADA education by persons other than play equipment manufacturer representa- tives at their school board and city council meetings is now a must, or they don't stand a chance of having money available to meet the current ADA stan- dards. Most officials believe that it is at this level that we fail to influence intelligent long -term buying decisions. When speaking with playground manufacturer representatives at the NRPA Congress in Phoenix, Ariz-, their belief seems to be just the opposite. They resoundingly agree that the use of sand in non -path- way zones is a low-cost purchase solution for the affordability of ADA acces- sible playgrounds, and because it is an approved product type, sand is rec- ommended often. It doesn't surprise me that different interest groups possess dif- fering opinions regard - ingthe use of sand with poured - in -place rx` rubber. sa }rxfe? Many insi the industry k believe that the taxpayer _^ should not bur -' den the costs of having to re. -> capitalize public funds because industry profes- sionals are at odds about what is, and what is not a finan- cially prudent long- term buying decision. Think about the use of - sand versus engineered wood fiber or rubber fibers that are positioned alongside of a poured -in- longevity than other types of safety surfacing. Just who benefits from Premature eroding of new play equipment? I have not found a single person who says that they do. Children suffer when play equip- ment fails to stand the test of time, including those whom are physically chal- lenged. Society as a whole can no longer afford to make short-term buying deci- place rubber -coated path- sions with way surface. Rubber sur- regard to ADA accessible facing is bound together by playgrounds. Sand use has using a urethane binder. never been a big - picture, Knowing this, one would dollar -wise, steadfast prod - be hard pressed to define uct purchase when procur. rubber surfacing as a long- ing this type of loose -fill term fixed asset, but we do product for playground use expect poured -in -place sur - zones. The initial purchase facing to have more cost of sand as an incen- s 1 -tive , - however, is less than any other approved loose -fill mate- rial type. This is very appealing when com- pared to ADA accessible engineered product types when having little or no budget to work with. In the long run, the ongoing maintenance and product deterioration costs are much more than the public can currently afford. Given the average employ- ment tenure of the purchasing and budgetary powers that be within our public schools and park and recre- ation d partments, its no wonder why folks become short- sighted with the purchase and procurement game. I wonder if the Accpss Board advised themselves about the use of sand combined with rubber sur- faces? Were they not aware that a mixture of sand tongealed together with emulsified rubber and urethane transferred by way of foot passes will most likely erode, and in effect pre - maturely destroy newly purchased equipment including a very costly rubber safety surfacing? Hindsight is 2D20, so don't be fooled by the sticker price on sand or we'll be in for some hard realities in our society if we continue sand use. The hard truth is that erosion caused by the use of sand and the deterioration of play equipment caused by using it will in turn cost taxpayers much more in the long run that it will for us to initially retro-fit our communities' play- grounds. If we don't have the money for our public parks and schools today, having sand prema- turely deteriorate rubber surfacing and play equipment may cost tax - ypayers significantly more than we ever imagined it would. Plan ahead now. for ADA accessibility, and 144 i? budget yourself accordingly. saPlea5e, stop throwing your money away on sand. c Choose only ADA accessi- bT&loose -fill materials for use zones —it's the 4 ` responsible thing to do. You can ?� purchase . ngineered. loose -0 wood fiber, or an engineered rubber fiber buffing product when joining loose fill materials next to your poured -in -place rubber safety surfaces. Both are ADA accessible. Check the testing data on all loose -fill products claiming to be ADA accessible, most are not Make sure when purchas- ing new products that the manufacturer's product successfully passed the ASTM 1951 -99 testing. Always maintain your use zone loose -fill volumes, and check all product warranties and the man- ufacturer's suggested maintenance instructions for their loose -fill prod- uct types so as to maintain the play area's ADA accessibility. Play it safe, but play it smartly ... and keep sand for the beaches where it belongs! Ir Dave Antonacci is a safety surtac- ing consultant and serves as Vice - Chairman of the NPCA. MARCH 2001 TODAY'S PLAYGROUND 45 g w Monthly Activities Report (Item 3) March 6, 2001 COMMUNITY SERVICES DEPARTMENT • Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report OASIS Lecture - Dr. Jorge Rivero, Department of Geriatrics, University of California at Irvine, presented a comprehensive lecture on Diabetes at OASIS on Wednesday afternoon, February 28. More than ten million people have been diagnosed with diabetes; another five million have the disease and are unaware of it. The lecture, part of an ongoing medical series, will provide updated information on the treatment and care of diabetes. Great Decisions Discussions at OASIS - A popular discussion group started February 15 at the OASIS Center to discuss some of the most pressing foreign policy issues facing the United States. Following the discussion, members will have an opportunity to influence policy by sending ballots on the issue to the Foreign Policy Association in New York. The class is free with a nominal fee for the Great Decisions Books. The first topic was Trade and Globalization. Coastline College - Coastline Community College classes are back in session at the OASIS Senior Center. This emeritus program offers 14 classes for seniors without fee. New classes include •Increase Your Memory Power, Health in Later Years, and Healthy Eating. All classes are filling up, especially the exercise programs. Friends of OASIS Advisory Board Social - The Friends of OASIS, Inc. held a social gathering on February 12 in order to bring their Advisory Board members together. In spite of the rainy evening, a good number of members joined the Board of Directors at this event. It was a good opportunity for the newer Board members and staff to get acquainted with this very important group. • Monthly Activities Report PARTICIPANTS ATTENDING • RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: (Item 3) March 6, 2001 8,173 CUSTOMERS 3,459 CUSTOMERS 1,897 CUSTOMERS Blood Pressure 71 Housing counseling 50 Braille 42 Information /Referral 1,235 Counseling 65 Lega I Assistance 14 Eldercare 0 Senior Assessment(hrs) 36 Employment 27 Telephone Reassurance 339 HICAP 1 Visual Screening 7 Homerepair Program 10 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 565 Shuttle 261 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER • VOLUNTEER Includes: Front Office Gift Shop Instructors Treasurer/ Bookkeeper HRS. OF SERVICES PROVIDED AT THE CENTER Kitchen 8 Home Delivered Meals Travel Office Library Pres /VP Over 80's party PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Kellogg Ranch Long Beach Aquarium ATTENDEES TO MEETINGS AT OASIS Board of Directors General Membership SPECIAL EVENTS Computer Friends •Over 80's party -How to buy a computer" lecture 41 40 17 85 140 150 47 826 CUSTOMERS 1,280 CUSTOMERS 1,776.00 HOURS ('equiv. to 11 full -time employees) 116 CUSTOMERS Long Trips Las Vegas /Golden Nugget 35 Prevention Plus "screenings" 102 PERSONS 493 PERSONS 156 I I I �I�I Ij I i ' I PB & R Com fission Agenda Item No. March 6, 2001 TO: Parks, Beaches, and Recreation Commission FROM: General Services Director SUBJECT: Bench Donation Recommendation To accept a bench donation from Mr. John Murphy that will be installed at the Bonita Creek Park. Discussion • Staff received an inquiry from Mr. John Murphy regarding a proposed bench donation for the Bonita Creek Park. Subsequently, the donor submitted a letter dated February 9, 2001 requesting the approval of the proposed bench donation (Attachment A). Additionally, staff has received an endorsement letter from Mr. E. John Themios of the Northwood Association Management Company, Inc. (Attachment B). The bench will be an enhancement to the Park. The verbiage and size of the donor plaque will conform to City Council Policy G -5 (Attachment Q. Mr. Murphy and Mr. Themios have received a copy of this report and notice of the March 6 Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Mr. John Murphy's letter dated February 9, 2001 • (B) Mr. E. John Themios's letter dated February 13, 2001 (C) City Council Policy G -5 Sent By: Western Office Interiors; 1 949 718 4794; Feb -14.01 2:27PM; Page 2 • Mr. Maruelioo C. Lomeli Parke and Trees MaiOICnance Saperintrndent City of Newport Beach F'f) Box 1768 Nvwpert Bcarh, CA 92658 -8915 Dear Air. Lomeli, Julia Murphy 13(r SantxacliaTcrrace Newport Beach, CA 92625 February 9, 2(H)1 In resporm to the information you provided me regarding bench donations, I all, writing to you to advise. that I would tike to proceed with a danaLion to the City of Newport Beach- 1 would liku to donate one heaclt to be installed at Bonita Creek Park, along with the standard 2" x 6" • plaque with the permitted verbiage that will read "Doruhted for Bradlcy Evaas, MVP". I understand that this request is subject to approval by the City of Newport Beach Parks, Hearhes and Recreation Commission. if you have any questions or require,, additional information, you may reaeh me at 949- 718 -4790. Thank you very much for your assistance. • NORTHWOOD ASSOCL�' ION'S 24ANAGE14EINT COMPANY, INC. 4840 IRVINE BLVD., SUITE 208 • IRVINE, CALIFORNIA 92620 -1962 • (714) 573 -0505 • FAX (714) 573 -2992 February 13, 2001 Mr. Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92668 -8915 RE: NEWPORT HOMEOWNERS ASSOCIATION (NEWPORT CANYON) Dear Mr. Lomeli: RECEIVED FE B 15 2001 :aS PA1:tYCSt?'RE ..: As Agent for and on Behalf of the Board of Directors of Newport Homeowners Association, I am writing this letter to you. We have received a request to consider the addition of our approval for the Bradley Evans memorial bench, to be located on the basketball court at Bonita Creek Park. Our Board addressed the letter sent by Mr. John Murphy at our most recent homeowners Association Meeting and has no objection to the placement of the bench. We understand that this will be the standard memorial bench, approved by the City for such memorials. Further, we have been shown the attached diagram and made aware of its intended placement location. Thank you for your consideration and please do not hesitate to call me if you have any questions. ON BEHALF OF THE BOARD OF DIRECTORS NEWPORT HOMEOWNERS ASSOCIATION Sincerely, E. John Themios Northwood Associations Management Company, Inc. cc: John Murphy Board of Directors NOIE37(°HWOOD ASSOCIATIONS MANAGEMENT COMPANY, INC. 4840 IRVINE BLVD., SUITE 208 • IRVINE, CALIFORNIA 92620-1962 • (714) 573 -0505 • FAX (714) 573 -2992 February 13, 2001 Mr. Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92668 -8915 RE: NEWPORT HOMEOWNERS ASSOCIATION (NEWPORT CANYON) Dear Mr. Lomeli: RECEIVED FE B 15 2001 As Agent for and on Behalf of the Board of Directors of Newport Homeowners Association, I am writing this letter to you. We have received a request to consider the addition of our approval for the Bradley Evans memorial bench, to be located on the basketball court at Bonita Creek Park. Our Board addressed the letter sent by Mr. John Murphy at our most recent homeowners Association Meeting and has no objection to the placement of the bench. We understand that this will be the standard memorial bench, approved by the City for such memorials. Further, we have been shown the attached diagram and made aware of its intended placement location. Thank you for your consideration and please do not hesitate to call me if you have any questions. ON BEHALF OF THE BOARD OF DIRECTORS NEWPORT HOMEOWNERS ASSOCIATION Sincerely, E. John Themios Northwood Associations Management Company, Inc. cc: John Murphy Board of Directors p . C +o 740 +704 i rw o 01 3:acrm; r.q, a;+ � �1.+YG�iS�l1�ID it a I Kv"�j • 0 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may. be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 • G -5 C. [Tench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or. on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. n LJ Adopted - July 22, 1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • • TO: FROM: s � PB & R Commission Agenda Item No. 4.1 March 6, 2001 Parks, Beaches, and Recreation Commission General Services Director SUBJECT: Castaways and C1iffDrive Parks Planting Request Recommendation To provide California native plants purchased by the City that will be planted at the Castaways and Cliff Drive Parks by volunteers. Discussion The Park, Beaches, and Recreation Commission received an inquiry from Dr. Jan D. Vandersloot at the February 6, 2001 meeting regarding a request for the City to purchase native plants for Castaways and Cliff Drive Parks. Subsequently, Dr. Vandersloot submitted the attached letter dated March 1, 2001 requesting the approval of a proposed planting project. The additional native plants will be an enhancement to both parks and will be consistent with the existing planting palette. The total cost of the plants is $498.37 and will be funded by the Parks Improvement Fund. The project will be a Community and City partnership in the continued enhancement of these parks. Dr. Vandersloot has received a copy of this report and notice of the Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus Attachment: Dr. Jan D. Vandersloot letter dated March 1, 2001 _21U/znni tlb:57 7148486643 JAN D. VANDERSLOOT, MD 2221 E16 Street •(949) 548 -6326 (home) Newport Beach, CA 92663 (714) 848-0770 (work) C� • March 1, 2001 Marcy Lomeli Park and Tree Superintendent City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 By FAX: 650 -0747 Re: Plants for Castaways Park and Cliff Drive Park Dear Marcy, FAX (714) 848 -6643 Email JonV3(uaol.com As we discussed a couple of weeks ago. I am requesting the City supply plants for a Planting project involving providing new plants for Castaways Park and Cliff Drive Park. If the City would kindly provide the plants, volunteers would plant them. The volunteers would be mainly students from Newport Harbor High School as part of its Community Service program. The plants would be of the native variety and would enhance and improve the natural parks at Castaways and Cliff Drive Park. I am attaching the invoices from Tree of Life Nursery for both parks. I have arranged delivery for March 9, with planting dates of March 10, 17, and 24. I am coordinating this with a similar request I made from the City of Costa Mesa and its Fairview Park. Thank you for this opportunity to provide a City and Community partnership in helping to enhance our natural parks. Sincerely, )an D. Vandersloot, MD Attachments. Invoices from Tree of Life Nursery PAGE el (Item 5) March 6, 2001 COMMUNITY SERVICES DEPARTMENT • Arts ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Park Development Committee, Donald Pfaff, Chair, Re: Renovation of 381h Street Park RECOMMENDATION To proceed with the renovation of 38th Street Park utilizing one of the following options: Option A Renovate existing facilities at park: 1. Resurface basketball courts and replace posts. 2. Remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible. Install a four -swing structure in an appropriate in the open area next to the play structure. 3. Replace planting as needed. 4. Adjust security lighting to not light court. 5. Install Texan panels on walls between Park Lane and the park perimeter Option B Change facilities at park: • 1. Remove the double basketball backboard; reducing the basketball playing area to one half court. Install a new pole and backboard on the newly positioned half court and repaint the surface. 2. Install a wall up to 4 ' high between basketball playing area and the remaining asphalt area, including two inset benches or seating areas, facing the restroom area. Repaint the open asphalt area with children's game areas such as hopscotch, four square or similar games. 3. Remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible. Install a four -swing structure in an appropriate in the open area next to the play structure. Option C Refer project back to Park Development Committee for further recommendations. BACKGROUND The Park Development Committee recommended Option B after meeting with residents in December and January. Several residents participated in the process, however no park users attended those meetings. The Committee addressed issues of noise, after hours park use, response by police to calls from residents, history of the park, and possible alternatives for the renovation. Since the last Park Development Committee meeting, staff has been informed that any changes involving removal of existing facilities must be approved by the Coastal Commission, since 38`h Street Park is in the Coastal Zone. Replacing existing equipment will not require a hearing by the Coastal Commission. • The Recreation Activities Committee at their meeting on October 3, 2000 stressed the importance of keeping basketball courts on the West side of town. There has been discussion of noise mitigation for residents closest to the basketball courts and lexan panels were suggested as a possibility. There are no funds this year, it is a possible option for FY 2001/02. � aEwPORr • o s TO: FROM: PB &R Commission Agenda Item No. '7 March 6, 2001 Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Removal Request Recommendation Retain the tree, trim it, and install linear root barriers along the sidewalk, and private property side within the parkway. This work will be completed by City staff. Additionally, staff recommends that the property owners undertake total root removal on the private property side. This work will be the property owner's responsibility to fund, considering the tree's root location on private property. • History Mr. Eric Whang and Marcella Whang Ridge, property owners of 306 Femleaf Avenue have submitted the attached Tree Removal Request Application pursuant to City Council Policy G -1, requesting the removal of a City Magnolia street tree adjacent to their property. The property owners are adamant regarding a tree removal outcome as indicated by their attached letter to the City Council and Mayor. Staff has attached Tree Inspection, and Tree Appraisal Reports, and photographs related to the request. Additionally, the submitted claim for damages is attached, which has been settled by the City for $8,000. Discussion The applicant has indicated a repeated history of tree root damage to public and private property. City records have verified a claim was filed and settled with the City's Risk Management office. City records do not verify repeated history of damage; however, the sidewalk was replaced in 1993. The resident's request for removal does not meet the minimum requirements of the G -1 Policy, in that repeated damage over 18 months cannot be verified. • • • 0 V e e fully, Davi . Niederhaus Attachments: (1) Tree Removal Request Application (2) Letter to the City Council dated January 15, 2001 (3) Tree Inspection and Tree Appraisal Reports (4) Photos (5) Claim for damages (6) Map PO,er� �41FOVL ut 1 Y Vr nz yr ruff\.. General Services Department Tree Removal or Reforestation Application Per City Council Policy O.1 (Retention or Removal of City Trees), I am ztWle1ti4 the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. 0 0A n indicate the number and specle(s),(if known) of tree(s). Located at: 3 0 6 Please be specific as possible Requestor NProperty Owner Community Association • Other Address/Phone 30(0 i;::e-r-n I eat A�a- nom dck c -' q7 t`a7s- Dloti'a.. Signature: 4 2ge&MA2 a�+co�teJ Date: 1- 31- PrintName: yJgre,&-tGa VJ%yla 9de-1 Rection A FUr Tree Removal Requests Only Removal Criterist {,(heck one or morel Please provide copies of photos, bills, documents or any other related material that will verify the checked items. ®Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( "exceeding $500) =iiepeated history of significant interference with street or sidewalk drainage, ,despite specific treatment by the City to allcviate repeated damage. Dying Has no prospect of recovery. Diseased Cannot be oured by current arboricultural methods. in advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to filil, targets -if fails, procedures and actions to abate. • OBeautiffeation In conjunction with a City Counell- approved City, commercial, neighborhood. Project / or community association beautification program. ,% Sew ct t l0. G�. Wte.PViS r© Or 143t VWL C-�R'Irrl ft'p f do rrwge_ td yo1 '+ YejctA44. Iir - G-roe. remou'..� �iyr•s�..nr Td WUT6:80 100Z 12 'uEf 68EI£L9606 : *ON Xkid 6011asumD 3WId NOU WONA 1r u a small investment of removing the tree many thousands of dollars could be saved. In addition the City reduces its exposure for unsafe conditions on the Fernleaf Hill and Sidewalk, and the neighbor hood is enhanced as the residence would like. Therefore. We request the removal of the Magnolia Tree from the parkway at 306 Fernleaf Avenue in Corona del Mar. Respectfully, Property Owners Marcella Whang Ridge Eric Whang P. S. We have played phone and appointment tag with the City Forester for over six months. • (page 2 of 2) 9d WFi66:80 100Z S£ 'upr 68zS£496h6 : 'ON Mid 6u11asunoo 3W18 N0Q : WOE 0 • TREE INSPECTION REPORT Name: Eric Whang and Marcella Whang Ridge Address: 306 Femleaf Avenue Phone Number: (949) 759 -8984 Request: Remove the tree due to private property damage, see attachments. Botanical Name: Magnolia grandiflora Common Name: Southern magnolia Designated Street Tree: King palm Estimated Tree Value: $660 Damage: Property damage, and claim settled at $8,000 per the City's Risk Management office. Parkway: Concrete Brick Turf Other Comments: City records indicate the sidewalk was replaced in 1993. Inspected by: Date: January 10, 2001 idfin Conway Recommendation: Retain the tree, trim it, and install linear root barriers along the sidewalk, and private property side within the parkway. This work will be completed by City staff. Additionally, staff recommends that the property owners undertake total root removal on the private property side. This work will be the property owner's responsibility to fund, considering the tree's root location on private property. The applicant has indicated a repeated history of tree root damage to public and Private property. City records have verified a claim was filed and settled with the City's Risk Management office. City records do not verify repeated history of damage; however, the sidewalk was replaced in 1993. The resident's request for removal does not meet the minimum requirements of the G- 1 Policy, in that epeate damage over 18 months cannot be verified. • Reviewed by: 1111111, Date: January 10, 2001 a ce in . Lomeli 0 U a w m F- w •O IL w z LL O H U • F- z w F- a a w 0 N w w N J w z w 0 J a N 9 a a w w w F- v C C v Q W w O M W 'O Q M M a Q P Q �D ip vi v� z � V N O O � N Q o V U O W U e W W o h W ri�j � h � a U w � c� z W U � Q a� z a zao x a a eo 'O n c • CLAIM FOR DAMAGE AGAINST THE CITY OF NWP09J BBACH 1. Name of Claimant: Ed, UaM ad hipr 11. I&M Ridgy... -- 2. Address of Claimant: XA 'P . 1 laf ay.... Corona del ter, Calif. 92625 3. Address to which notices are to be sent Same 4. Date, place, and other circumstances of the occurrence or tramactlon which gave rise to the claim asserted: Over the last testy -five years. the cig pariaray tree has uProoW the planters, steps And cement.pago of air property. The dty of Newpcwt Beach replaced this aide Welk area a few years ago, and Int recently reseeded areas where the parkway tree has uprooted the side walks again. We have caUed aeveral city mptopeee regttasting the removal of the (over) 5. General description of indebtedness, obligation, � ioInjurry, damage, or loss incurred: ee • Pl� ri.fa Iv. mrinarl �Y of hid to nc %_r aM rg l p_ 6. Was a police report taken? No 7. Name(s) of the City of Newport Beach employee(s) causing the injury, damage or loss, if known: S. The amount claimed as of the date or presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of presentation of this claim, together with the basis of computation of the amount claimed: Please refer to the enclosed copy of bid to repair and replace dsma e, Signature of claimant or his /her authorized representative: ! ^ 'ma — u�s1�✓� '""Ye Today's date: 'A;am 2. 240011 O Telephone number: (%q ) 675 -97'i9 or 675 -0672 area code • Please send completed form to: City Clerk City of Newport Beach Post Office Box 2768 Newport Beach, California 92658 -8913 Zd WbZt,:60 1002 Z£ 'uef 68Z1£L9606 'ON Xtid 6utlasunoD 3116 NN W08J LJ J C i � rim /. r ✓1 3 A' /' :, ,e �r ' , r '1A.." L �!�f.1F tl � im 40 L � r:.�Jw r `I 1 1I l �(! `_' 0 • i v f. '1 E Mai .r > f �f °ter c r r' A 1 1 i i 0 I 11 • • J r. S i r PB &R Commission Agenda Item No. March 6, 2 O 1 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT. • Tree Removal Request Recommendation To deny removal of the City Ficus parkway street tree at 404 Morning Star Lane. History • Ms. Susan DiFonzo, property owner of 404 Morning Star Lane, has submitted the attached Tree Removal Request Application pursuant to City Council Policy G -1, requesting the removal of a City Ficus tree adjacent to her home. This request was tabled from the December 5 meeting at the Commission's request until legible copies of invoices were presented. Staff has attached a Tree Inspection Report, Tree Appraisal, legible invoices, and photographs associated with the request. Discussion The applicant has indicated a repeated history of tree root damage to public and private property. The applicant has verified this claim with invoices, as well as provided a video of the sewer lateral that staff has viewed, and which indicates obstruction due to tree roots. After a review of the dates of the receipts staff does not recommend tree removal. Staff cannot verify the garage floor damage is directly related to City tree roots. This request does not meet the minimum requirements of Council Policy G -1. Ms. DiFonzo has received a copy of this report and notice of the March 6 Commission • meeting and has advised staff that she will attend. Very respectfully, • David E. Niederhaus Attachments: (1) Tree Removal Request Application (2) Tree Inspection Report (3) Tree Appraisal (4) Invoices (5) Photos (6) Map n U CITY OF NEWPORT BEACH General Services Department �F,CF:i,.,Fn Tree Removal or Reforestation Application Vt- ' 1 7 MU u0 rAM&THEE3 Per City Council Policy G -1 (Retention or Removal of City Trees), I am Mlieliting the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. T1 Indicate the number and specie(s),(if known) of tree(s). Located at: Please be specUle as possible Requestor Property Owner Community Association • Other Address/Phone 40 `l ft1oitei 0 G Sr(A Ln� Q 4 1 - `�'i 1- -S p' k� Signature: �,� .� / Date: Print Name: S 4 s � %�, r`�-7 z y Removal Criteria (Check one or morel Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *exceeding $500) =Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. RDying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons/property upon • failure. Assessment by Urban Forester will identify structural dcfccts, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. 7roo feetlon B. For Reforestation Requests Only Reforestation is the systematic removal and replacement of problematic trees at that have been unresponsive to modifying treatments. The entire cost of tree removal and replacement of a tree is borne by the requestor. The range of cost is $600 to $1,000 per tree based on the size of the existing tree and the availability of a 36" boxed replacement tree. As initiated by: Property Owner Community Association Other Check all ite applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Supplemental tree trimming tried twice within one year Group application must include a signed petition of at least 60% of the property owners within the defined area. *Groups are defined as at least 10 properties in any given City area. =Application by a legally established community associations governed by CC &R's. Requires notification prior to voting by Board, of affected property owners. (Individuals within an association must petition through their respective associations.) • =Individual property owner's requests accompanied by a signed petition of at least 60% of the neighboring property owners within a one block distance in either direction from the reforestation site, as well as the written endorsement of the appropriate homeowners' association, if applicable. A request for reforestation requires a written agreement by the petitioning sponsor to pay 100% of the costs of the removal and replacement of the public trees in advance of the removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree service contractor. Each street in the City has a designated street tree by species. Only replacement tree(s) designed by the Designated Street Tree List will be considered. A minimum of a one-for-one replacement is required and a minimum size of 36" boxed tree(s) must be planted. Where space does not allow this accommodation, replacements will be planted in the same neighborhood. Normal removal and replacement costs wlil vary from $600 to $1,000 per tree and are the sole obligation of the property owner who is making the request. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual Council Policy G -1 for additional information. Regaestor Comments: r g� Removals, except emergency, will be subject to the notification processes, tine frames and authority as specified in the City Council G -1 Policy. rM (11)0 TREE INSPECTION REPORT Name: Ms. Susan DiFonzo Address: 404 Morning Star Lane Phone Number: (949) 548 -9078 Request: Remove tree due to property damage, see attached Tree Removal Request form. Botanical Name: Ficus microcarpa `Nitida' Common Name: Indian Laurel Fig Designated Street Tree: Willow Pittosporum ( Pittosporum phillyraeoides) Estimated Tree Value: $5,985.57 • Damage: Sewer obstruction Parkway: oncret Brick Turf Other Comments: City records indicate the sewer lateral is approximately 30' from the tree. Inspected by: Date: November 2, 2000 Jol n Conway Recommendation: The applicant has indicated a repeated history of tree root damage to public and private property. The applicant has verified this claim with attached bills, as well as provided a video of the sewer lateral, which indicated obstruction du o tree roots. Staff does not recommend tree removal. Reviewed by: Date: January 15, 2001 Marcelino G. Lomeli • 0 \ i � �° % LL 0 » § w ■ \ § § & § ) w 0 k � IL ) R / ) § ) 5° )$ z ( \} Z ® !\ k» ]) \ » f {) ) §�§ � \�( /§ � ,(> )j}$ � 0 • • FIELD MAINTENANCE DIVISION REPAIR HISTORY Sidewalk grind Replaced 88 SF of sidewalk Replaced 55 SF of driveway approach Replaced 32 LF of curb and gutter 10/3/00 4/3/98 4/3/98 4/3/98 W a a W U z a J a m P i -*a Jol as f--r Z cz c a c � v z c 0" S 7 ANSI 1:J 3 ❑ ❑ a w- F O w s m a c� Q z y W ;1 m� < 3 u125 6j ; ��8 > ❑ •w Oz coc a IR r a m o s g � S' a 3 Liz�3 P zo n gals � ¢ 5 Pd_a Is -6 O .pp Jl'!1E pp _S O Cg ll a IH W � LU o' � Cc 2 fit sis LU r`1y ME to co m Q ui mE t 9 F� Ir C z m i r, r 2 � R �i# �. �r w a V n o a fig 0 j 60 3"E W% bus W os� S W' « :: - C ., 6 °° a Z �$ _ g5 OL T C / I Y a ak Q cc Q v • m i oyw 0 :...N nQ.g �;ss�yayggs� i i o _ m ❑ WE A o El 9 • 1 v Ilk � ♦ �E agP n � w C' czao of ` I m � 2 11 Sk CO2 q Wz a,3,,�, CM3_ O soli p H , g�,:� y' m 871 V- r Cam' MUM Q ','W �� \ §g�'$ is w�€ 1 �m° A W Co a ¢ -- U3 N ui O. m_ °' a J E&.1 cz z a m- 9¢9 og og ui LL�r�ll� �m y °.FFii� -7 UJ CC as W p[ a s LLaya ci ZW �F yV W i UL r1 U rI • 1J :1 0 J V` k R �r O 1 1 Q � 7 � a � y a � o h tQ I N V S 0 Q � f a rf t �1 r' s � = ' t 1 r • 0 n .3 r • • ,'fir �'• . e r, 4 1 p 1 4 4 • (Item '., COMMUNITY SERVICES DEPARTMENT March 6, 200 Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Amendment to Council Policy 1 -2 RECOMMENDATION Approve City Council Policy 1 -2 — Instructional Recreation Activities with the following amendment: A total of 20% of the registration fees from tennis instructional classes shall be set aside annually for refurbishment or development of tais courts or development of new recreational programs or facilities. Full text of City Council Policy 1 -2, as amended, is attached. BACKGROUND City Council Policy 1 -2 — Instructional Recreation Activities Policy was adopted in 1963 and amended in 1998. The policy is used to create funds to support specific recreation amenities or equipment within the City that generate revenue through instructional classes. Traditionally, funds from the tennis instructional classes have been used to repair resurfacing of both types of courts usually around the same time with the same vendor. The deletion of the word tennis reflects past practices and will permit these practices to continue. These funds enable staff to schedule work or replace equipment on these outdoor facilities as needed without impacting the Capital Improvements Allocations. Attachments