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Home My WebLink About4/3/2001 - Agenda PacketAPRIL 3, 2001 PB &R COMMISSION MEETING AGENDA •ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) March 6, 2001 CITY OF NEWPORT BEACH Parks, Beaches It Recreation Commission Tuesday, April 3, 2001- 7pm City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time'the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent. Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence (Item 1) To: Homer Bludau, City Manager, March 8, 2001. Mayor Ex members of City Council, March 12, 2001 Property owner, March 13, 2001 (E. Balboa Blvd & Miramar Drive) Property Owner, March 13, 2001 (W. Bay Avenue) Kristi Genoway, March 22, 2001 Resident /Homeowners, within 300 feet of 38th Street Park • Fm: Louise Greeley, Orange Coast River Park Committee, March 12, 2001 Diana Walker, March 17, 2001 2. Park and Tree Division (Item 2) Report of Park and Tree Division during March and upcoming projects in April. 3. Community Services (Item 3) Report of activities of Recreation rs Senior Services during March and upcoming projects in April. 4. Bench Donation (Item 4) Accept bench donation from Meta Going to be installed adjacent to Newport Bay beach area across the street from 619 West Bay Avenue. 5. Bench Donation (Item 5) Accept bench donation from Tom Tobin to be installed on the roadside area adjacent to Miramar Drive and Balboa Boulevard. 6. Tree Donation (Item 6) Accept donation of one 24' box Califomia native tree from Stop Polluting Our Newport to be planted at Castaways Park. DISCUSSION ITEMS 7. Bonita Canyon Sports Parks (Item 7) Status report by Mike Sinacori, Utilities Engineer, Public Works Department. 8. Orange Coast River Park Presentation by Bob Fischer, Executive Director, Friends of the Harbors, Beaches Et Parks. 9. Committee Reports - Budget • Recreation Et Open Space • • Castaways • Recreation Activities . Park Development • Seniors FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT CITY OF NEWPORT BEACH • Parks, Beaches Et Recreation Commission Regular Meeting March 6, 2001- 7pm CONVENED AT 7:03Dm ROLL CALL Commissioners Present: Allen, Beek, Franklin, Macfarland, Pfaff, Skoro, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Andrea McGuire, Senior Recreation Manager Celeste Jardine -Haug, Senior Services Manager Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Pfaff to approve the minutes of February 6, 2001. Motion carried by acclamation. PUBLIC COMMENTS • Mike Saffran, 36 Rockingham Drive, representing the Newport Theatre Company asked for support from the Commission for shared use of the Newport Theatre Arts Center. Commissioner Pfaff asked where they operate now. Mr. Saffran stated that they have plays in Santa Ana, Huntington Beach, anywhere they are able to find a venue, noting that most of the members of the Company were from Newport Beach and wanted to find a location here. Chair Skoro reminded him that since this was not an agenda item, the Commission was unable to comment. Jan Vandersloot, 2221 E. 16`h Street, stated that again there were illegal tree removals at La Hoya Street. He stated that this was a common problem with new residents and stated that more should be done to inform them of the policy in the City. Director Niederhaus stated that indeed there were three trees removed illegally, but that the others were on his private property. CONSENT CALENDAR 1. Item pulled by Commissioner Franklin • 2. Park and Tree Division 3. Community Services Department 4. Bench Donation 4.1 Castaways Et Cliff Drive Planting Request C� J Parks, Beaches & Recreation Commission Regular Meeting March 6, 2001 Page 2 Motion by Commissioner Pfaff to accept items 2, 3, 4 and 4.1 of the Consent Calendar. Motion carried by acclamation. Correspondence - Commissioner Franklin stated that a letter should be sent back to the Stacy Mancini, City of Costa Mesa regarding steps that Newport Beach have taken in the past regarding a skateboard park, and should they come up with ideas for mutual discussion to contact the Commission. Motion by Commissioner Beek that Commission Franklin contact the City of Costa Mesa and report back at the April meeting. Motion carried by acclamation. DISCUSSION ITEMS 8. Renovation of 38"' Street Park - Manager McGuire stated that new information had been received from the Coastal Commission stating that if changes were made to recreational facilities in the coastal zone, that it would need to go to a full hearing of the Coastal Commission for approval before it would take effect. The following is proposed: • To proceed with the renovation of 38`" Street Park utilizing one of the following options: Option A Renovate existing facilities at park: 1. Resurface basketball courts and replace posts. 2. Remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible. Install a four -swing structure in an appropriate in the open area next to the play structure. 3. Replace planting as needed. 4. Adjust security lighting to not light court. 5. Install Texan panels on walls between Park Lane and the park perimeter Option B Change facilities at park: t. Remove the double basketball backboard; reducing the basketball playing area to one half court. Install a new pole and backboard on the newly positioned half court and repaint the surface. 2. Install a wall up to 4 ' high between basketball playing area and the remaining asphalt area, including two inset benches or seating areas, facing the restroom area. Repaint the open asphalt area with children's game areas such as hopscotch, four square or similar games. 3. Remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible. Install a four -swing structure in an appropriate in the open area next to the play structure. is Option C Refer project back to Park Development Committee for further recommendations. • Parks, Beaches & Recreation Commission Regular Meeting March 6, 2001 Page 3 Discussion ensued regarding sound and possible changes that could be made to the surrounding of the park. Chair Skoro opened the public hearing Lisa Burke, 3605 Lake Avenue, stated her support of renovating the playground, suggested additional swings, doggie bags, clean sand and noted that she has never had any trouble with the basketball players that use the courts. Paul Louchis, 214 36th Street, asked to have shrubs of some kind planted around the block wall. Chris Hall, 8082 Valencia Drive, Huntington Beach, stated he was avid user of the courts and noted that they were the cleanest and the safest in country and entertains far more people than the tennis courts. He stated that a lot of the people that play basketball are not usually the type that would attend meetings of this kind. Zack Yaklin, 6306 W. Ocean Front, agreed that doggie bags are needed, and urged support of keeping the full basketball court. • Mike McKean, 665 Park Dr, Costa Mesa, plays basketball at the court 3 -4 times a week. He stated that the scenery at the park is a big reason for the high usage and urged support of keeping the full basketball court. Cathy Watt, 3704 Park Lane, stated that these courts should not be in such close proximity to homes, that she feels that she is a prisoner in her own home. She urged support of Option B and that grass should be planted on the other half. Tim Curry, 209 B. 28`" Street, stated that he also uses the courts 3 times a week. He noted that removing half the court is not going to stop any problems with language from the players. Trent Smith, 3714 Park Lane, urged support of option B. George Wyatt, 3704 Park Lane, stated that he has been a resident for 18 years and that in the early days it was a quiet park with a half court at each end. He stated that without any notice to the residents it was changed to a full court and since then the noise has intensified. He stated that he would not allow his own children or grandchildren use the court because of the roughness of play. He noted that the courts were removed from Spyglass and Seashore Parks because of the noise problems. The number of surf contests has been changed because of the noise. He stated that full • court attracts everyone, a half court would just attract City residents. L Parks, Beaches & Recreation Commission Regular Meeting March 6, 2001 Page 4 Georgi Hayes, 3700 Park Lane, stated that no one in their right mind would allow their children to use the courts on a weekend, which could be avoided if it was changed to a half court. Linda Herdman, 3709 Lake Avenue, stated that the profanity begins at 7am and does not stop until nightfall; if it was changed to a half court the problems would not exist. Leslie Manderschied, 3706 A Park Lane, stated that they have called the police to no avail, that the players have made threatening remarks and that most are afraid of retribution. She stated that rules are not enforced. She urged support of Option B. Joel Stone, 3702 Park Lane, stated that his property looks out onto the basketball court. He stated that the City should be concerned for the residents around 38`" Street; that the City should not maintain the courts; the park is not a place for hardcore basketball because of its proximity to homes. He stated that it is not a crime to use foul language, and went on to repeat many of the words, and statements that is heard on any given day. He stated that the Police Department recommended removal. What more do you want. He urged support of the removal of the full basketball court. Greg McGowan, 310 36"' Street, stated that he has played basketball at that court since • 1974. He stated that people that live there have to take the bad with the good. He did note that he will make an effort to inform the players to start supervising themselves. Chair Skoro closed the public hearine Manager McGuire reminded the Commission that if Option B is approved that it would have to go to the Coastal Commission for approval prior to removal. Motion by Commissioner Allen to approve Option B. Option B Change facilities at park: 1. Remove the double basketball backboard; reducing the basketball playing area to one half court. Install a new pole and backboard on the newly positioned half court and repaint the surface. 2. Install a wall up to 4 ' high between basketball playing area and the remaining asphalt area, including two inset benches or seating areas, facing the restroom area. Repaint the open asphalt area with children's game areas such as hopscotch, four square or similar games. 3. Remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible. Install a four -swing structure in an appropriate in the open area next to the play structure. Motion dies for lack of second. • Director Kienitz recommended that the item be tabled until additional information is received from the Coastal Commission. • Parks, Beaches & Recreation Commission Regular Meeting March 6, 2001 Page 5 Manager McGuire stated that there is concern that by removing courts in the Coastal Zone that it also removes regional opportunities. Commissioner Beek stated that she believes that the main problem is enforcement, and that it should be pursued and that the players should be asked to resolve their problems and become good neighbors. Motion by Commissioner Beek that that basketball court issue of the renovation of 38"' Street Park be tabled until further information is received; but that staff should move forward and remove and replace the playground with a structure that complies with ADA regulations using bark chip surfacing which is ADA accessible; and install a four -swing structure in an appropriate open area next to the play structure. Motion carried by acclamation Chair Skoro stated that he is very hesitant of taking anything away but agreed he also would be offended by the foul language. Commissioner Allen stated that if she believed that there was a enforcement solution she would agree, but does not believe that it is available. She stated that the park should be more of a passive park for families. • Commissioner Tobin stated that the Police should interface with the players. 6. Budeet Committee - Commissioner Pfaff stated that the Committee had met with staff and would be submitting the documents attached as item 6 to the City Manager. Manager Jardine -Haug briefed the Commission on the request for an additional part- time staff member needed to coordinate the many volunteers at the OASIS Senior Center. Manager McGuire stated that the division's request for additional full -time staff will be expenditure neutral, with the additional revenue covering the costs. Chair Skoro opened the public hearing, hearing no comments, the public hearing was closed. Motion by Commissioner Beek to forward a letter of support of these supplemental requests to the City Manager for Recreation and Senior Services. Motion carried by the following vote: Ayes: Allen, Beek, Franklin, Macfarland, Pfaff, Skoro Nays: Tobin is Commissioner Tobin departed at 8:35pm Parks, Beaches & Recreation Commission Regular Meeting March 6, 2001 • Page 6 7. Tree Removal - Director Niederhaus stated that Eric ft Marcella Whang, 306 Fernleaf Avenue has requested the removal of one City Magnolia tree. He stated that the request does not meet the removal requirements of repeated public property damage. He stated that staff is somewhat skeptical that the tree has caused their problems and believes that root pruning and barriers will be done. Discussion ensued regarding notice needed from the Risk Manager regarding claim settlements. Chair Skoro opened the public hearing hearina no comments the Dublic hearing was closed. Marcella Whang, 306 Fernleaf, stated that many calls have been made to the City, sidewalk was replaced in 1993 because of tree roots and that the sidewalk is again lifting. She urged removal of the tree. Eric Whang stated that the damage was caused the tree and that anyone looking at the tree would know this immediately. He stated that the cones that drop from the tree are safety hazards. • Jan Vandersloot, SPON Tree Committee, stated that he was surprised that the City had settled a claim and that the Commission should look at the Risk Manager's role in deciding these issues. He stated that this tree should not be removed as the City has not provided treatment to alleviate any damage. Discussion ensued regarding the settlement that was paid in January by the City to the Whangs. Chair Skoro closed the public hearing Motion by Commission Franklin - to deny the request for the removal of one City Magnolia tree by Eric F1 Marcella Whang, 306 Fernleaf Avenue. Motion carried by the following vote: Ayes: Allen, Franklin, Macfarland, Pfaff, Skoro Nays: Beek 8. Tree Removal - Director Niederhaus stated that Susan DiFonzo, has requested the removal of one City Ficus parkway street tree at 404 Morning Star Lane. He stated that the request does not meet the minimum requirements of the G -1 Policy of repeated public /private damage. • Chair Skoro opened the public hearing Parks, Beaches & Recreation Commission Regular Meeting March 6, 2001 • Page 7 Susan DiFonzo, stated that the damage is from the tree and continues to damage their property along with their neighbors. She stated that the receipts are from their neighbor. Jan Vandersloot, SPON Tree Committee, asked that that the Commission follow the staffs recommendation and that cleaning out of sewers does not constitute private damage. Motion by Commissioner Macfarland - to deny the request for the removal of one City Ficus parkway street tree by Susan DiFonzo at 404 Morning Star Lane. Motion carried by acclamation. 9. City Council Policy 1 -2 - Manager McGuire stated that the revision was basically a "housekeeping" issue. Motion by Commissioner Pfaff to approve revision of Council Policy 1 -2 — Instructional Recreation Activities. Motion carried by acclamation 10. Report from Representative of the Ad Hoc Committee for an Arts Et Education Center - Commissioner Allen stated that the City Council will meet on March 13 to decide • whether there is an interest for an Arts i3 Education Center at the Newport Village site. She stated that at the Committee Meeting today, Chair Bromberg made a list of the "for and against' and would inform Council at their meeting. She stated that if there is no interest for the Center then the Committee would be disbanded. Discussion ensued regarding the definition of a passive park. Motion by Commission Franklin that a letter be forward the City Council reiterating their position for a passive park at the Newport Village site and that the Parks, Beaches and Recreation Commission oppose a feasibility study for an Arts Eit Education Center. Motion carried by acclamation. 11. Committee Reports • Budget - Commissioner Pfaff reported earlier under item 6. • Castaways Park - Nothing to report. • Park Development - Nothing to report. • Recreation £t Open Space Element - Met on February 26 and reviewed the areas of the Element that will need updates. • Recreation Services - Nothing to report. • Seniors - Nothing to report. FUTURE AGENDA ITEMS • ADJOURNMENT - 9:55pm Submitted by: Teri Craig, Admin Assistant 4ityof Newport Beach OMMUNITY SERVICES March 8, 2001 P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658.8915 Homer Bludau, City Manager City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92660 Dear Mr. Bludau, L I -Je—m lJ `131°] PHONE 949 - 644 -3151 FAX 949- 644 -3155 The Parks, Beaches and Recreation Commission Budget Committee met on February 28, 2001, and the full Commission on March 6, 2001, to review the Supplemental Budget requests submitted for FY 2001/02 for the Recreation and Senior Services Divisions of the Community Services Department. We strongly support these requests. • Justification and details of these requests are contained in the two attachments identified as: 1. Senior Services Division — Part -time Recreation Coordinator 2. Memo from Andrea McGuire, Senior Recreation Manager, dated March 2, 2001, relative to Supplemental Budget Request As indicated in the listed attachments, it is significant that both in Senior and Recreation Services have had significant growth in responsibility and function without an increase in staff. In fact Recreation is operating with 4 less employees compared to 1993/94. Additionally, it is noteworthy that the supplemental increase for Recreation Services will be covered entirely by additional funds generated by programs. Your consideration of this recommendation of the Parks, Beaches and Recreation Commission is greatly appreciated. Sipcerel , CL • Val Skoro, Chair Parks, Beaches and Recreation Commission Community Services Department March 2, 2001 PROPOSAL FOR INCREASED STAFFING IN RECREATION SERVICES • The Community Services Department proposes the reorganization of the Recreation Division by upgrading two part-time positions to full -time in the FY 2001/02 budget. These positions are: 1. Recreation Coordinator 2. Senior Recreation Leader These full -time positions will enable staff to address the community's demand for quality youth programs, improved service and programming, reduced City risk with increased accountability and staffing of existing programs. Currently the division has only three full -time and one part -time coordinator to organize, operate and supervise contact classes (over 2,500); adult sports (over 700 teams); youth after - school and sports programs; a seven day a week pool operation; facility rentals (over 400); athletic field scheduling and over 300 special event permits a year. Recreation Coordinator — Upgrading the current part -time position to full -time will enable the division to redistribute the duties of the coordinators to include more extensive part - time staff training and supervision, better customer service in facility rentals and special event permits, stronger supervision of aquatics and special events. Funding this full -time coordinator position will enable staff to start new programs for teens, an area that has not been addressed in current youth programming. • Senior Recreation Leader — Upgrading the current part -time position to full -time will permit increased supervision of the three afterschool sites and the staff and increased programming. The Senior Recreation Leader's responsibilities would also include vacation camp and assist with Special Events and Teen Programs. Currently one Recreation Coordinator oversees a total of 23 part -time Recreation Leaders and two part -time Senior Recreation Leaders. These staff provide supervision for up to 200 -250 children per day, five days weekly at three after - school program sites and coaching duties to the 200 -250 enrolled in City youth sports (instructional and league) at each of the seven elementary schools at varied days and times. The challenge of one person supervising 25 staff members at seven different program sites has caused the programs to suffer in quality. While the part-time Recreation Leaders are well trained, they do not provide the same level of customer service and parental communication as the full time staff. This re- organization of responsibilities as proposed is strategically planned to: • Provide a greater level of supervision of front -line staff • Provide greater accessibility of staff to parents and public • Allocate staff hours and responsibility to planning, organizing and implementing programs and services for teens • Provide an extended level of supervision to City facilities • Provide a manager level of support to Special Event Permits • • Provide staff time to visit sites more often • Reduce risk by providing more full -time staff supervision for part -time staff Submitted by: Andrea McGuire, Senior Recreation Manager 0 W U z Q z W Q J Q F- 0 H- z O D z O H Q w V W w 0 0 0 0 0 0 0 0 °o °0 °0 0 0 0 • 0 0 CD O 0 N IT N a 0 0 0 N O� O� 00 Ol a rn rn n o� a .o ON 0 O r� V W M Z W W w Z O H a W V W w °O °O Cl °o o° ° o ° o O Lnn °o LO °O Lnn °o • r- V} � N {h j � VT VT N {h O Cl N O O N O O O N_ O, O� O� r O� O� O� 00 C% rn co a rn n rn o� m rn rn Community Services Department February 23, 2001 PROPOSAL FOR INCREASED STAFFING IN SENIOR SERVICES • The Senior Services Division requests an additional $21,130.09 to fund a part -time Recreation Coordinator. The part -time Coordinator position is being requested so that the Center will be able to further expand its' programs to meet the demands continually requested by the OASIS customers. As a result of the ever - increasing older population, the current staff at OASIS has been stretched as much as possible. The current levels of 5 full time staff members have been the same for the past 10 years. In that same 10 year period, the membership has increased in size from 2300 to over 6000 people, the frail older population is every increasing in their needs for services, the facility has increased in size, a comprehensive transportation system was developed with 3 vehicles to manage approximately 850 rides per month, and the class offerings have increased from 45 to 69 different options. 95,647 customers were served in FY 2000 as opposed to 63,714 in FY1991. A part -time Recreation Coordinator is being requested so that the Center will be able tc further expand its' programs while keeping the high quality standard for existing services. This trained professional would be responsible for: • Developing and implementing a Health and Wellness program • Developing intergenerational opportunities • Managing health screenings and lecture programs •• Coordinating Volunteer opportunities • Publishing the monthly newsletter • Assist in planning with special events The addition of this staff member would enable the division to redistribute the duties of the coordinators, which would allow current programs and services to expand while at the same time bringing in new services. Submitted by: Celeste Jardine -Haug, Senior Services Manager • 4ity of Newport Beach OMMUNITY SERVICES C, J n U March 12, 2001 P.O. BOX 1768, 3300 NEWPORT BLVD PHONE 949 -644 -3151 NEWPORT BEACH, CA 92658 -8915 FAX 949 - 644 -3155 Mayor and Members of City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mayor and Members of City Council: At the March 6, 2001 meeting of the Parks, Beaches and Recreation Commission meeting, during an open hearing, the Commission discussed the aspect of a feasibility study for an Arts ft Education Center at the Newport Village site. At the conclusion of the open hearing, the Parks, Beaches and Recreation Commission voted unanimously to oppose a feasibility study and to reiterate their recommendation that the Newport Village site be developed as a passive park as noted in the attached letter forwarded to the Ad Hoc Committee on November 20, 2000. Sincerely, i • Val Skoro, Chair Parks, Beaches and Recreation Commission CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 March 13, 2001 Re: Proposed bench donation for East Balboa Boulevard and Miramar Drive. Dear Property Owner, The Parks, Beaches, and Recreation Commission will be considering a bench donation request proposed for installation on the triangular parkway located at the intersection of East Balboa Boulevard and Miramar Drive, at the April 3 meeting. Your input is important regarding this issue. Your comments may be addressed to the Commission at the meeting, or by contacting your association president. A similar style bench as the proposed one can be viewed at the entries to either the • Balboa or Newport Piers, or at West Jetty View Park. The bench style is made of concrete ends and recycled plastic wood `look -a -like' slates. L Informationally, the Commission meeting is at 7:00 p.m. at the City Council Chamber located at 3300 Newport Blvd, Newport Beach. Please contact me at 644 -3069 if you have any questions. N ce y, o . Lomeli Parks and Trees Maintenance Superintendent Cc: Tod White, Balboa Peninsula Point Association Parks, Beaches, and Recreation Commission 3300 Newport Boulevard, Newport Beach 0 CITY OF NEWPORT BEACH March 22, 2001 P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 Ms. Kristi Genoway 22236 1h Street Newport Beach, California 92663 Dear Ms. Genoway, COPY This letter is in response to your correspondence dated March 6, 2001 regarding a tree sculpture project involving a City Eucalyptus tree located near the City Balboa Branch Library. • I do not foresee a problem with your request as described in your letter; however, we must prevent harm to the tree as it is a valuable City asset. I have enclosed a release form for you to sign and submit prior to any work beginning. Each person who may assist you is also required to sign and submit a release form. You may make additional copies as needed, but the project cannot begin until the signed copies are on file with the City. Please contact Marcelino G. Lomeli, Parks and Trees Superintendent at (949) 644- 3069, or by e-mail at mlomeliga citv.newport- beach.ca.us. to discuss the details of the proposed project such as the kind of equipment, tools, adhesives, or any other materials that will be used. This is necessary before final approval by the City can be made. Sincerely, David E. Niederhaus, Director General Services Department • Cc: Community Services Director/ City Librarian Attachment: Personal Release & Waiver Form 3300 Newport Boulevard, Newport Beach u CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 RELEASE & WAIVER I desire to cast a form of the Eucalyptus tree located at the Balboa Library in the City of Newport Beach as a part of my thesis project theme to complete my Masters of Fine Arts program at CSULB. The City of Newport Beach has no obligation to offer programs to permit volunteers to work within its parkways, parks and other landscaped areas. I understand that my signature on this form constitutes a voluntary request, with knowledge that I am giving up all rights to make claims against the City of Newport Beach if I am injured. I also understand that the City of Newport Beach would not offer volunteer opportunities unless all participants agree to give up their rights to sue the City of Newport Beach, its officers, employees and representatives. I understand and acknowledge that my proposed art project activities have inherent dangers that no amount of care, caution, instruction or expertise can eliminate. I expressly release the City of Newport Beach from, and voluntarily assume all risk of personal injury or death sustained while participating in the casting of the tree's form including the passive or active negligence of the released parties, for as long as the activity continues. By signing this form: • a. I give up my right to sue the City of Newport Beach, as well as its officers, agents, employees or representatives with respect to any injury or damage I may sustain as a result of or in anyway related to my participation in the project. By way of illustration, I am giving my right to sue for inadequate instruction, inadequate supervision, faulty equipment or dangerous condition of the premises. My agreement to give up the right to sue the City of Newport Beach does not extend to fraud or intentional misconduct of the City of Newport Beach, or their officers, agents, employees and representatives; and b. I agree to indemnify, defend and hold harmless the City of Newport Beach as well as its officers, agents, employees and representatives, from any and all damages, claims or losses caused by my use of any equipment or my actions while participating in the program. I acknowledge that I have read the foregoing paragraphs and have fully and completely been advised of the dangers incidental to engaging in the project and am fully aware of the legal consequences of signing this instrument. PARTICIPANT'S NAME ADDRESS WITNESS SIGNATURE • F: \cat\debbie\waiver.doc 3300 Newport Boulevard, Newport Beach PUBLIC NOTICE CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission *The public hearing regarding the Renova- tion of 38th Street Park has been post- poned. You will be notif ied once a date has been scheduled im continue this item with the Parks, Beaches & Recreation Commis- sion. For more information please call Andrea McGuire, Senior Recreation Manager at 644 -3161. �S o� 1 tarbors� 4 FHBP Board Of Directors: Jean Watt, President Alice Sorenson, Vice President March 12, 2001 Don Thomas, 'Treasurer Carolyn Wood, Secretary Howard Ganahl mere Ganahl Marilyn Sandy Genis Dear q, � Shirley Grindle Paul Mudge - Stephanie Pacheco Janet Remington John Scott Enclosod you will find the announcement of a "Picnic in Sears Nancy Skinner the Park" to be held on April 7. The "Park" location is Nancy Skinner Jan Vandersloot, M.D. Orange County's beautiful Talbert Park which is not Executive Director known to many people at the present time. Bob Fisher Supporting Organizations Amigos de Bolsa Chita There are parking locations noted on the flyer but part Audubon, Sea & Sage chapter of the beauty f this ark is its very limited p y ry • Bolsa Chica Land Trust Caspers Wilderness Park accessibility to cars except on the periphery. . Volunteers Equestrian Coalition of O.C. Environmental Nature Center Friends of Newport Bay We have recent) completed the Concept Plan for the. . y , p - p Huntington Bch wetlands Con- proposed Orange Coast River Park and will soon be servancy & Wildlife Care Center Laguna canyon Conservancy presenting it to the county, cities and the state Coastal Laguna canyon Foundation Laguna Greenbelt, , I nc. on Conservancy. This picnic is an opportunity to let Newport Conservancy people see and enjoy and get more involved in the future Siena Club, Orange Cty Group Southeast Huntington Beach of the expanded park plan. Homeowners Surfriders Foundation, Newport Beach Chapter We hope you can join us on April 7 and please call if you Stop Polluting Our Newport Wilderness Park Trust Fund need more information. Advisory Board Marian Bergeson Marilyn Brewer Ilse Byrnes Roy Byrnes Louise Greeley Evelyn Hart Jack Keating Vic Leipzig Matt Rayl Claire Schlotterbeck Jack Skinner M.D. Post Office Box 9256 Newport Beach, CA 92658 -9256 949 - 399 -3669 Sincerely, Orange Coast River Park Committee Chairman, Louise Greeley 949/631 -1475 • 11 • Friends of Harbors, Beaches & Parks P.O. Box 9256 Newport Beach, CA 92658 Free Picnic in the Park ! Safarday -April 7th HUNTINTON BEACH LE BARD... PARK FAIRVIEW BRIDGE PARK. BIKE /WALK - .PARKING TALBERT `• �TVRE +. .SERVE ESTr Pacific Ocean Free & easy parking For Picnic in fhe Parking available at the following locations (see map): • Fairview Park —entrance off Placentia • Waldorf School of Orange County — entrance at end of Canyon Drive • Estancia High School— entrance off Placentia • Le Bard Park —West side of Santa Ana River • Atlanta Ave. —West side of Santa Ana River • Bike or hike down to the Talbert Nature Preserve (approx. 1/2 mile through Fairview Park). Follow the signs on the trail. • There will be a van shuttle service available at the Waldorf School parking lot for those unable to walk to and from the picnic. ..... SEA VICTORIA Park 6 a* PRSRT V8 P0.4TAGE PAID PERMIT N0.368 SANTA ANA, CA Park & follow signs to picnic from all parking areas. Free shuttle available at Waldorf School parking lot. COSTA MESA 5 CL NEWPORT BEACH MOd 99 u! COIN 'Id #88A a joj sn uior 699£-66£ WPM dBHA Jo SLtiL -L£9 06) AalaajE) asinol Ile:) :uo�ewio ;ui ajow AlunoD abuejo ;o IoouaS popleM ayj pup s >Ped'8 say:)eaq 'sjogaeH ;o spualaj P aallluauaoD AJed Jamb lseoD abueao Aq pajosuods I is -pjeA 1:)eq unno anoA le ainjeu jo Alneaq pue aapuom ay} a:)uaiaadx3 iAllwel aqj Buia8 -awo:)lann ApogAaan3 -laluelq 3iwid uano .mop( 6uijg iluawAo(ua inw( jo; aaa; papinoad isa6e pe jo; sl;ea:) q sinol juawuiswalue 'sarmianaq 'poo; 'unj ! 33HJ apis as�ana� uo suapanp 6ul)aed deUj anJasOJd ainleN ljaglei aLa le wd f -wo tt 411 101HOPMOS i VIM 041 u! alua!d • s. )Iadd H3AlH lseo:) 3E)NVHo 01 pajinul aie noA 564 Park Place Costa Mesa, CA 92627 March 17. 2001 Val Skom, Chair Parks, Beaches, and Recreation Commission City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Re: Proposed skateboard park with City of Costa Mesa Currently, I am a resident of Costa Mesa and a property owner in the City of Newport Beach. I am a long time former resident of Newport Beach. I am also a former member of the PBRC in the City of Newport Beach from 1983 to 1989. I am enclosing a clipping from the Santa Fe New Mexican newspaper written after the deadly shooting at Santee High School which might be of interest to the commission in deciding this issue. It also might be interesting to you to know that I asked staff at the City of Costa Mesa just what percentage • of young people in Costa Mesa are skateboarders. Staff said they had "no idea but that there were a lot of them." I wonder what kind of information they had before committing taxpayer money to this type of activity. The development of a skateboard park would, in my opinion, result in 1. The illegal consumption of drugs and alcohol as evidenced by the enclosed article. 2. Unknown number of fights between users and hangers on. 3. Disruption to surrounding residents as the result of loud music, noise resulting from large numbers of young people, speeding cars, lack of parking. 4. Injuries and /or death from unknown skateboard accidents. In asking City of Costa Mesa staff about why a skateboard park was needed, it was stated that the kids ride illegally where they shouldn't and that a skateboard park would stop this. I reject that conclusion and hope they are not serious. If so, then maybe we should allow all open book tests and that would stop cheating. We should allow drugs and drinking for teenagers and that would stop illegal use of those substances. An important step in deciding if a skateboard park is needed is to survey the total students in the schools to see how many actually skateboard. It is my contention, that only a small percentage of total young people even skateboard and that the money spent on a skateboard park would be better spent on after school recreation programs in the parks and schools for all students. Further, a skateboard park would subject residents to untold lawsuits over injuries, fights, illegal drug use, and disrupt the quiet enjoyment of property of the surrounding residents. • Diana Walker • • I� T CA 4 _J A rn .t' i_i d � 'R a v O NBoDSE3. �yE3cp °v ° .+A Ht.Y Y'eDtAa aci��DYEC a N C G a O W 00_NR- R q Y R R •d I d R aa33n N C N ..t N d ..� A N i d � 3 4 a� C R b 0 CL c Su c N 3 d ....y ... __. q�.....,, . ^ .. . w N N Ex ayo A a>�tNO i wCR , to44y�Nyy w t od •C N O T ,N s ^ o b ':e Nd ^ E R o w p q 7v y 04 a_ �)r b. � � 3 R N V u; P. aOe°y O. . OyyYG ' mC,ti Ofytl��R,'Aq Cy;,, 'N•L 8.. ^' °R N tq3 D'�•A�.0 to 40.8 V me •°:.38°9 G mR4)xT . I. N o w q.O Yri w�. Q,.O. aj a>i o'U3�oa 3. 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OD Diu O C'C N Y O Oa bw >. 'R .0 •CC YR.a �.R °tom RyaA+sRiN r'a w.C� w o' d .> Nt E E ° �>OE z R C'N y C « M-9 E.a 0 to to •ob aC4 u . EV N E b C LO a O N d N .0 5 = p p h o�wS 7?.c°.w C•a ,W • ��EWAORT O e, r > 0 i r ��FOM1N` S � PB &R Commission Agenda Item No. April 3, 2001 SUBJECT: Park and Tree Divisions Activities Report Park Division Activities 1. Staff continued coordinating the construction of the Bonita Canyon Sports and Arroyo Parks with the Public Works Department. 2. Staff continues coordinating with the Castaways Park Committee and the Planning Department regarding the grant application for plants, maintenance and temporary irrigation at Castaways Park. A consultant has been hired to prepare a Negative • Declaration document as required by the grant application. 3. The Pest Control Technician conducted an Annual Pesticide Safety Training for staff as required by the Orange County Agricultural Department. This training program assures that pesticide usage is safe for both employees and park users. 4. The five -year median and roadside landscape maintenance contract with TruGreen LandCare, Inc. is being completed with very satisfactory performance and expires on April 8, 2001. Council approved at their March 13 meeting a new five -year contract with TruGreen LandCare with no increase in contract cost. 5. Staff assisted with the preparation for the Newport Beach Little League opening day at Lincoln Athletic Center which included providing traffic control for the annual parade. Upcomine Activities for April 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones and Arches Mitigation Sites in the Big • Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. • Tree Division Activities During the month of March, 726 trees were trimmed, and 1 tree was removed (Mariners Drive) as directed by the Commission, 8 trees were planted and 13 emergency calls were responded to regarding trees as a result of the storms throughout March. The Urban Forester received 27 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, continues tree trimming throughout the Corona del Mar area which is scheduled for completion this June. Additionally, Supplemental Tree Trimming occurred in the Harbor View Hills South and Broadmoor areas as a result of the homeowners associations submitting supplemental tree trimming funds totaling $15,405. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and the Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. An arborist consultant has been hired by the City to do an assessment of the Ficus street trees on Main Street as part of the Balboa Village Renovation Project. Staff will be presenting a report at a future Commission meeting. • 4. Integrated Urban Forestry was also hired by the City to assess the extent of root decay of the large Blue Gum parkway street trees on Fourth Avenue in Corona del Mar. The attached flyer and City newsletter item describes the project. Results of this study will be provided to the Commission at a future meeting. 5. The attached Tree Activity Report summarizes work that was performed during the past several months. kpe fully, eli Parks and Trees Maintenance Superintendent Attachments: Tree Activity Report 2000 -01 n LJ • w s. Uh N � � O W N w. � a 7 ti O y O v N N O q w p 0 � ' O y y N W N w �> O x W ... A ^ Imo' 7 ti O y O v N N O q w p 0 � ' O y y N W N r M M M il [� y M pp c R g d U m w L O t' N � � o � C � O � Q N a d @ � N Q @ N 0 > '6 a � C R N d o E � � R z CIJ • d .� Lip ti tl .D y U N U ti Cr 8 S Imo' �oNo C1, N Q r M M M il [� y M pp c R g d U m w L O t' N � � o � C � O � Q N a d @ � N Q @ N 0 > '6 a � C R N d o E � � R z CIJ • d .� Lip ti tl .D y U N U ti Cr 8 S (Item 3) April 3, 2001 COMMUNITY SERVICES DEPARTMENT • Arts a Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. E 11 i E • Monthly Activities Report COMMUNITY SERVICES DEPARTMENT Arts a Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Recreation Division Monthly Activities Report ADULT SPORTS (Item 3) April 3, 2001 Adult Basketball -The winter adult basketball Leagues concluded on March 29. Ten different league champions were crowned, from the 77 teams in the program. League champions received specially embroidered ribbed shirts for their efforts. The spring adult basketball program begins on March 26. The league capacity of 77 teams will be on the courts through June 14. Adult Softball - The spring adult softball leagues have endured over 100 rainouts. All rained out games will be rescheduled at the end of the season. YOUTH PROGRAMS Youth Council -The Youth Council has formed committees to begin working on four separate projects this year. Throughout the next few months, the 20 Youth Council members will: • Advocate teen issues in the Newport Beach community • Coordinate a needs assessment survey of Newport Beach teens • Provide tutoring and homework assistance at elementary schools • Implement Youth Government Day at Newport Beach City Hall Council Member Ridgeway and Newport-Mesa Unified School District Board Members Dana Black and Judy Franco attended the March meeting. Youth Basketball - The 2001 youth basketball league finished on March 10 at West Newport Community Center. Newport Elementary won the third and fourth grade boys division and Harbor View Elementary won the fifth and sixth grade boys division. Champions from the girls division were Andersen Elementary (grades 3 -4) and Harbor View Elementary (grades 5 -6). Nearly 200 boys in girls in grades three through six participated in this years league. Youth Track and Field - The Newport- Balboa Rotary Club has agreed to sponsor and provide volunteer assistance for the 2001 Youth Track and Field Championships. Currently, recreation staff is placed at six elementary schools to provide specialized training and coaching to children interested in track and field. The track meet will be held on Friday, April 6, and is open to children ages 7 -15. Youth Sports Commission - Opening days for the Newport Beach Little League and Pacific Coast Bobby Sox and Pony Baseball were held under soggy conditions. The Newport Harbor Little League had to cancel their opening day ceremonies due to wet field conditions. Over 2,000 participants from each of these four programs will play on City baseball /softball fields this season. Monthly Activities Report RECREATION SERVICES • AQUATICS (Item 3) April 3, 2001 Weather has been a factor this month at the Marian Bergeson Aquatic Center. Lightning in the area shut down the pool twice this month, affecting the last hour of lap swim on both occasions. Due to the energy crisis the Newport-Mesa Unified School District has shut down a portion of the overhead lights on the pool deck. Staff is reviewing possible alternatives including moving the swimmers to the area in the pool that is better lit or ending lap swim earlier in the evening. Pool Statistics CONTRACT CLASSES /INSTRUCTION • Winter Term - Classes for winter term have concluded. This winter there were 1,824 participants in 258 different classes bringing in $98,045 in revenue. A goal of this division has been to increase the number of participants per class. This winter there was an average of 7.1 persons per class, up from an average of 6.8 last winter. Spring Term - After only 10 days of registration for spring term, 918 people are enrolled in activities. Some favorites continue to be South Coast Music Together, Successful Little Athlete, Teri's Playtime for Preschoolers and Senior Doubles Tennis. Spring classes will begin the week of March 19. Online registration - Online registration continues to be a big draw for customers. The spring Navigator includes step by step instructions for setting up an account online that enables customers to register for activities over the Internet. Since the inception of online registration in December 2000, 1,349 activity registrations were completed over the Internet with $38,644 in revenue received. Staff has been meeting with potential new instructors for summer term. New instructors include: Donna Smith - Bride and Groom's First Dance Class Susan Kay - Marriage, Divorce, Teen Parenting and Self Esteem Classes . Beth Rasmussen - Renaissance Et Baroque Art In Italy Skate Zone in Huntington Beach - Ice Skating and Inline /Roller Skating classes for tots, youth and adults. Revenue Participants Lap Swim $742 524 Annual Pass $450 Punch Pass $65 NBAC Swim $4,125 28 NBAC Jr. Polo $8,050 54 Sage Hill Rental 108 Total $13,432 714 CONTRACT CLASSES /INSTRUCTION • Winter Term - Classes for winter term have concluded. This winter there were 1,824 participants in 258 different classes bringing in $98,045 in revenue. A goal of this division has been to increase the number of participants per class. This winter there was an average of 7.1 persons per class, up from an average of 6.8 last winter. Spring Term - After only 10 days of registration for spring term, 918 people are enrolled in activities. Some favorites continue to be South Coast Music Together, Successful Little Athlete, Teri's Playtime for Preschoolers and Senior Doubles Tennis. Spring classes will begin the week of March 19. Online registration - Online registration continues to be a big draw for customers. The spring Navigator includes step by step instructions for setting up an account online that enables customers to register for activities over the Internet. Since the inception of online registration in December 2000, 1,349 activity registrations were completed over the Internet with $38,644 in revenue received. Staff has been meeting with potential new instructors for summer term. New instructors include: Donna Smith - Bride and Groom's First Dance Class Susan Kay - Marriage, Divorce, Teen Parenting and Self Esteem Classes . Beth Rasmussen - Renaissance Et Baroque Art In Italy Skate Zone in Huntington Beach - Ice Skating and Inline /Roller Skating classes for tots, youth and adults. Monthly Activities Report (Item 3) April 3, 2001 FACILITIES MAINTENANCE • During the period Jan. 15, 2001 through Feb. 14, 2001 rentals included: 5 Picnic Area Rentals 21 Room Rentals 1 Field Rentals 5 Gymnasium Rentals • There are currently 8 Scouting Groups using City Facilities at no charge. There are 9 ongoing 12- step groups, and 2 additional groups meeting on a weekly or more frequent basis. Groups that meet monthly or less frequently are now recorded in the regular rental figures. • Liberty Christian School is renting the WNCC Gym on a regular /ongoing basis for Volleyball. • 3 Field Rentals were cancelled due to weather related field conditions. • Carleton College's Visions of California course used classroom space at the WNCC for 8 classroom sessions during their stay in Newport Beach. • A group of AYSO parents started a one evening per week private rental of the soccer /football field at Bonita Creek for Adult Soccer. • In March and April, Peninsula Park Field will be in regular use on weekends by Back Bay Rugby, Commonwealth Lacrosse, and LAX Lacrosse. Repairs • The renovation and repair of the restrooms at Mariners Park /VJ Room is completed. • New carpeting and tile has been installed in the Arts & Crafts Room of the Boys and Girls Club and looks great. • PARK DEVELOPMENT Arroyo Park - This Park is about 90% complete with a final punch list to complete before the maintenance period begins. Bonita Canyon Sports Park - With the good weather, it is anticipated that the roofing will begin on the restroom buildings. 381h Street Park - Staff is scheduling a meeting with interested community members to proceed with the playground replacement. A plan for this replacement must be submitted to the coastal commission. Discussion regarding basketball courts has been postponed. West Newport Playgrounds - Work will begin when equipment arrives. Spyglass Hill Playground - Work will begin when equipment arrives. OTHER INFORMATION Attached in an article form the Journal of Extension (1995) regarding the involvement of youth in community needs assessment. Interesting article that warrants reading. I— L-1 Everybody Wins: Involving Youth in Community Needs Assef tle: / / /Cl/WINDOWS/TEMP/Everybody ...in Community Needs Assessment.html r1 \_J • • April 1995 Volume 33 Number 2 r www.joe.org Everybody Wins: Involving Youth in Community Needs Assessment Glenn D. Israel Associate Professor Agricultural Education and Communication University of Florida Gainesville, Florida Internet address: renorts(iD,env.ifas.ufl.edu Thomas W. Ilvento Associate Extension Professor Rural Sociology University of Kentucky Lexington, Kentucky "If we could just, like, get a group together... maybe we could get more done." - Student, Immokalee, Florida Few communities build a foundation for their young people to develop into involved citizens. Such a foundation would foster leadership skills and positive relationships between people, young and old. Involving young people in community affairs can forge new bonds between students, teachers, and citizens, while helping to solve community problems. Through community involvement, youth can increase their understanding of and commitment to their community, and can become empowered to work toward solving local problems. Youth can be an important part of community efforts to respond to longstanding problems and emerging needs. A strategy for integrating community service learning with community development is presented in this article. The strategy builds upon two methods of rural development: conducting a needs assessment survey, and incorporating public schools in the development process. Further, this strategy produces a valid needs assessment survey which keeps costs low and involvement of local people high. It also gives students an opportunity to have classroom and experiential learning about community development and needs assessment and helps students to get involved in their community while providing a valuable service. In rural communities where needs assessment, particularly statistical surveys, can be expensive and complicated, this approach can be effective. This model can also build a strong school and community partnership. This strategy has been tested in Kentucky and Florida and results of the Florida experience are highlighted below. Two Approaches to Development 1 of 6 3/23/20012:59 PM Everybody Wins: Involving Youth in Community Needs Assefile: / / /Cl /WINDOWS /TEMP /Everybody ...in Community Needs Assessment.html Needs Assessment • Needs assessment has long been an important community development tool, but it is often expensive to undertake. Needs assessment can identify unmet needs in the community, provide evidence of support for policy options, and increase public involvement in policy making. If done well, needs assessment is both a process and a method. As a process, it can build leadership, group cohesion, and a sense of local involvement in the community. Some types of needs assessment, such as surveys and focus groups, provide participants a vehicle for expressing their opinions on community issues. As a method, needs assessment is a tool that helps a community plan for and implement strategies in areas as diverse as crime watch programs, business expansion efforts, and youth recreation. The survey is one of the more popular approaches to needs assessment. While surveys can provide excellent information for needs assessment, surveys need expertise, time, and resources to be accurate and relevant. A sample of 500 residents could cost $10,000 from a reputable survey company or university survey center - -a cost beyond the reach of a small community or a nonprofit community group. What's more, if a community did have the resources to contract for a survey, residents may be involved only superficially in the project. Experience shows that local groups must be committed to using the survey, or else the results are relegated to sit on a shelf in someone's office. When local people conduct a • survey, they become committed to using the results. Many community groups lack the money to hire professional survey centers to conduct a survey or a consultant to provide technical support. However, these community groups could benefit from the information of a survey. The problem becomes one of trying to generate a local community survey that is (a) useful and relevant, (b) scientifically valid, and (c) affordable. Many locally - initiated attempts in surveys have fallen short on one or more of these criteria. Community Service Learning Many researchers and policy makers have suggested that public schools, particularly rural schools, need to be more involved in community affairs in general, and in community development activities in particular. They argue that public schools are a valuable community resource that, in terms of development activities, have been largely untapped. Schools are often the major employer in rural areas, with a large number of college graduates who have specific skills of communication, leadership, mathematics, and social studies. Further, the school facilities can house public meetings and work areas during evening and summer hours. Finally, development projects involving public schools provide excellent educational opportunities for students. Effective leadership and citizenship requires that people understand their community and its place in the larger society (Hobbs, 1989). Thus, community service learning is one way to provide students with knowledge and experiences that are fundamental to citizenship. Service learning works to increase the relevance of classroom activities through • "learning by doing" (Silcox, 1991). Much like practicums, on-the-job training, and internships, community service learning seeks to provide an educational experience that is tied to the "real world." Students can learn more about their community and their role as citizens through service projects. Service learning projects have included school based businesses, class projects to improve the 2 of 6 3/23/2001 2:59 PM Everybody Wins: Involving Youth in Community Needs Assefile: / / /Cl /WINDOWS /TEMP/Everybody ...in Community Needs Assessment.html community, research projects on issues or historical perspectives, and school • curriculums sensitive to community needs. Many community service projects generally result in individual, voluntary efforts with Ipcal service agencies. However, they do not build effective community leadership because they lack a framework to integrate this service into aspects of community, community development, and local policy making. They also lack group decision - making, problem solving, and collaboration, leaving the experiences as isolated, individual actions (Boyte, 1991). Those advocating community service programs argue that projects should increase teamwork among students, teachers, and community members (Silcox, 1991); foster the ability to contribute in a democratic society (McPherson, 1991); and empower students (Boyte, 1991). To do this relationships between youth and adults must shift from youth being passive recipients to being active members of a team which decides on and carries out programs (Kurth - Schai, 1988). The Marriage of Needs Assessment and Service Learning A model is suggested that integrates community service learning with a community needs assessment project, each building upon the other. By involving the local schools in the survey, some of the problems of conducting a legitimate needs assessment can be addressed. The high school (and its students) offer labor, expertise in computers (and possibly statistics), potential respondents (in the case of a student survey), and a location to conduct the survey. At the same time, student involvement in a community needs assessment • project can provide an opportunity for students to actively participate in a community-based project while leaming about community development and strategies of community needs assessment. Students can play key roles in making decisions about how the project is designed, implemented, and utilized while working with community leaders and groups. The key to success in terms of building leadership and collaboration skills is to structure the needs assessment so that: 1. Students are active participants. 2. Partnerships with other community groups and agencies are created. 3. Materials are available for students to learn about community development and needs assessment strategies. 4. Students are provided ways to get involved in implementing findings after the needs assessment has been completed. The challenge is one of addressing most of the issues of scientific rigor for the needs assessment while maximizing involvement, participation, and implementation of students and other local groups. Implementing the Needs Assessment: A Florida Example A needs assessment project in Immokalee, Florida, was initiated by a small • group of local leaders. They wanted to obtain information from residents before committing their limited resources to any specific project. The County Extension Director consulted with a state Extension specialist and began a process of developing a partnership among local leaders, the high school, Extension, and other organizations needed to support the project. The focus of 3 of 6 3/23/20012:59 PM Everybody Wins: Involving Youth in Community Needs Asse file: / / /Cl /WINDOWS /TEMP/Everybody ...in Community Needs Assessment.html the partnership was two -fold: to generate information for community leaders' • decision- making and to supply high school students with enhanced educational experiences. Several local leaders played key roles in obtaining the interest and cooperation of high school administrators and, later, in supporting the students' efforts. A local telephone company donated 10 phones to facilitate the interviews. After meeting with the County Extension Director and high school principal in late 1991, a social studies teacher decided to have two classes of seniors and juniors participate in the project. A few students from outside these classes volunteered. Nearly 60 students participated. The students participated in a series of activities, including a question writing and questionnaire design workshop, which were created to provide them with the chance to make significant contributions. The questions written by the students were combined with those of community leaders in developing the survey. Students also developed materials to promote citizen participation for the survey, including the slogan, "Don't Hang Up On Immokalee," for use in the media. The students participated in interviewer training sessions and conducted interviews. A total of 434 interviews were completed. Students completed 287 interviews and Extension program assistants completed the remaining 147 interviews. Adult supervisors monitored the calling and helped students learn to deal with problem cases. During scheduled classes, students discussed the survey to better understand the process. One student spent over 24 hours creating a computer data set from the completed surveys. Despite the "well- laid" plans, there were problems. But the students persevered • and overcame these difficulties, thereby learning an important "real life" lesson. To help maintain morale, a member of the leadership group sponsored a pizza party for the students after they completed half of the interviews. In addition, a recognition program was held at the completion of the interviewing phase. After the interviews were completed and most of the students graduated, six attended a meeting and helped to plan presentations for various civic and governmental organizations (an Extension specialist conducted the data analysis for use in the presentations). Subsequently, three students, along with the Extension Director and teacher, conducted 14 presentations for a number of community organizations. Experiences Gained by Students Information was collected using pre - program and follow -up focus groups comprised of student participants, an adult volunteer focus group, and records collected during the project. Learning About Needs Assessment Many students indicated they better understood the needs assessment process: "I learned that it took a lot of people to complete the survey because there are people involved in different levels and stuff." While making a total of 3,149 dialings, most developed skill in interviewing and learned to handle a variety of situations, including refusals: "When you're talking to them at first you get • nervous, but after a while you get comfortable." By completing interviews, students felt a sense of achievement: "Felt like you did something." Learning About Their Community 4 of 6 3/23/20012:59 PM Everybody Wins: Involving Youth in Community Needs Assefile : / / /Cl /WINDOWS/TEMP/Everybody ...in Community Needs Assessment.html Most students were already aware of many of the problems facing their • community prior to the project. But by interviewing residents, some students appeared to have developed a broader view of local problems: "We see things differently now... Because by asking, I'm thinking more as I ask these surveys." Aspirations for Future Involvement During the pre - program focus groups, some students offered only general comments about whether they would get involved in community affairs. Subsequently, few students at the follow -up focus groups expressed aspirations for continuing their involvement in community affairs after graduation. Of those who did, the needs assessment project was viewed as a springboard for that participation: "Well, I'm more likely to be involved because here I've been involved in this already and I want to see it keep moving forward." "I think I'm more likely 'cause I really liked it [the project]." How the Survey Helped the Community The survey information was used in several ways: 1. The YMCA used information about recreational needs to develop a priority program for middle school youth. One student involved in the project worked on the task force for this program. • 2. The local Chamber of Commerce used information to obtain assistance from the regional planning council and Florida Department of Commerce to support their economic development activities. 3. Of 131 individuals who were nominated as community leaders during the survey, 44 attended a planning meeting. Using the survey, these leaders selected two priority issues as the focus for their efforts. Conclusion Linking community service learning with community development can effectively meet the needs of some rural communities. The successful implementation of the community needs assessment project illustrates that students can make significant contributions to the development of their community while at the same time gaining valuable experience. The partnership of high school students and teachers, community leaders, and the Cooperative Extension Service also was an important part in successfully conducting the community needs assessment survey. The project in Florida showed that school - based community needs assessments can maintain "reasonable rigor" while keeping costs low and involving local leaders and students. Experience shows that projects like this can help youth develop a better understanding of their community. This can increase students' confidence that they can contribute to their community's efforts to solve local problems. For those considering similar projects, they need to keep in mind that these should • not be viewed as meeting all the necessary conditions for creating involved citizens, but they are one step in the process. A by- product of the project was an increased appreciation among some local leaders of what young people can do to help their community. As one teacher 5 of 6 3/23/20012:59 PM Everybody Wins: Involving Youth in Community Needs Assefile : / / /Cl /WINDOWS/TEMP/Everybody ...in Community Needs Assessment.html observed, "Certain power people are involved and also saw that the kids could • take an active role too... I think the power group maybe beginning to look at the kids in the community differently because they saw that maybe they aren't the only ones who have to solve all the problems and all by themselves." If leaders are going to build more sustained community development, they must take advantage of the opportunity to harness the energy and enthusiasm of youth. References Boyle, H. C. (1991). Community service and civic education. Phi Delta Kappan, 72(10), 765 -767. Hobbs, D. (1989). Education reform and rural economic health: Policy implications. Paper distributed by the Policy and Planning Center, Appalachian Education Laboratory, Charleston, West Virginia. Kurth - Schai, R. (1988). The role of youth in society: A reconceptualization. The Education Forum, 52(2), 113 -132, McPherson, K. (1991). Project service leadership: School service projects in Washington state. Phi Delta Kappan, 72(10), 750 -753. Silcox, H. (1991). Abraham Lincoln high school: Community service in action. Phi Delta Kappan, 72(10), 758 -759. • This article is online at httn:// www .ioe.orQ/ioe/1995anrilla1.html. CowiQht © by Extension Journal, Inc. ISSN 1077 -5315. Articles appearing in the Journal become the property of the Journal. Single copies of articles may be reproduced in electronic or print form for use in educational or training activities. Inclusion of articles in other publications, electronic sources, or systematic large -scale distribution may be done only with prior electronic or written permission of the Journal Editorial Office, iooe -edna ioe. or . n U 6 of 6 3/23/2001 2:59 PM Monthly Activities Report (Item 3) April 3, 2001 COMMUNITY SERVICES DEPARTMENT • Arts Et Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report UCI Academy of Life Lone Learnine - The UCI Academy of Life Long Learning is offering a new 4- week class at OASIS. Entitled "Movie Villains, Films from the 70s." This course will cover four films: Antonioni's Blow Up, Polanskie's Chinatown, De Palma's Blow Out, and Coppola's Apocalypse Now, with general discussions on the "who, what and why" of these films. Participants are expected to have viewed the video films prior to each class and come prepared to discuss the interpretative questions, about the films. The UCI Academy of Life Long Learning has a mission of enhancing the quality of life for mature adults by promoting intellectual growth. French Conversion - OASIS has teamed up with Orange Coast College in offering a French Conversation class at the Center. The class began in March and is offered on Wednesdays from 9:30am to noon. The registration is $65 and is handled through Orange Coast College. •Walkers /Fieldtrios - The walking group, Walkers /Fieldtrips, travel to interesting destinations with short walks every Friday at 8:45am. This month the group walked Balsa Chica Nature Preserve, Balboa Pier and the Nature Center and Castaways. SPECIAL EVENTS OASIS Volunteer Luncheon - The OASIS Volunteer Luncheon honoring 150 dedicated volunteers, was a spectacular event on Tuesday, March 21. Volunteers are essential to the program at OASIS, by staffing phones, book- keeping, maintaining the gift store, keeping track of memberships, serving meals and delivering meals on wheels. Entertainment provided by the Sean Gavin Irish Dance Company • Some of the many dedicated volunteers recognized at the luncheon. Monthly Activities Report Senior Services • HUMAN SERVICES ACTIVITIES (Item 3) April 3, 2001 OASIS Presentation on Preventative Health Care - The County Health Department will be providing a series of lectures on seniors and medication issues at the OASIS Senior Center. The lectures, provided by a licensed pharmacist will cover over - the - counter medications. vitamins, medication and depression, and medication and sleep disorders. During the series, seniors will also be able to discuss their personal medication with the pharmacist and the public health nurse. The lectures will be held monthly beginning March 28. This program is offered through the Preventive Health Care for The Aging Program. Volunteer Legal Services - Attorney Philip Gold was at OASIS offering half -hour legal consultations on March 14. His specialty is with Wills, Trusts, Probate, Elderlaw and Business Contracts. Legal services are offered at OASIS twice a month. Attorneys are selected from a panel of 10 attorneys. UPCOMING EVENTS Ladies Day Out - A very special day for Women is planned for April 25. This day will include inspirational lectures, a Stop -Gap Theater presentation regarding cancer, mini - massages, skin care information, stretch it body alignment, a fashion show and a luncheon. The cost is $10 • and has been partially underwritten by Hoag Hospital. The event will be able to accommodate 150 participants. • 0 U Monthly Activities Report (Item 3) April 3, 2001 OASIS SENIOR CENTER PARTICIPANTS ATTENDING 7,137 CUSTOMERS RECREATIONAL CLASSES 2,995 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,762 CUSTOMERS Includes Blood Pressure 62 Housing counseling 56 Braille 45 Information/ Referral 1,175 Counseling 60 Legal Assistance 11 Eldercare 4 Senior Assessment(hrs) 35 Employment 20 Telephone Reassurance 272 HICAP 6 Visual Screening 6 Homerepair Program 10 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 478 Shuttle 207 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen 8 Home Delivered Meals 685 CUSTOMERS 1,223 CUSTOMERS 1,552.55 HOURS (•equiv. to 10 full -time employees) Front Office Travel Office Gift Shop Library Instructors Pres /VP Treasurer/ Bookkeeper PARTICIPANTS IN FRIE14DS OF OASIS TRAVEL PROGRAMS 172 CUSTOMERS Day Trios Long Trios Palm Springs Follies 44 Harrahs /Laughlin 49 L. Welk Theater 35 Getty Museum 44 ATTENDEES TO MEETINGS AT OASIS Board of Directors 18 General Membership 112 130 PERSONS SPECIAL EVENTS Computer Friends 120 170 PERSONS Diabetes Lecture 20 UCI Lecture 30 E r1 LJ • (4) PB & R Commission Agenda Item No. 4 April 3, 2001 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Bench Donation Recommendation To accept a bench donation from Ms. Meta Going that will be installed on the sidewalk adjacent to the Newport Bay beach area across the street from 619 West Bay Avenue. Discussion Staff received an inquiry from Ms. Meta Going regarding a proposed bench donation for the area adjacent to Newport Bay. Subsequently, the donor submitted the attached letter dated March 1, 2001 requesting the approval of a proposed bench donation (Attachment A). Staff sent notices of the proposed bench donation per the attached letter to 72 property owners (Attachment B). The bench will be an enhancement to the area and the location of placement is marked with a delineator in the attached photograph (Attachment Q. The bench style will be the Santa Monica type, constructed of recycled plastic bench slats and concrete ends from the Official Bench List. The verbiage and size of the donor plaque will conform to City Council Policy G -5 (Attachment D). Ms. Going, and Mr. Tom Hyans, President of the Central Newport Beach Community Association, have received a copy of this report and notice of the Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus • Attachments: A. Ms. Meta Going letter dated February 20, 2001 B. Notice to Residents letter dated March 13, 2001 C. Photograph of proposed bench location D. City Council Policy G -5 • r1 U March 1, 2001 Mr. Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, In response to the information you provided me regarding bench donations I am writing to you to advise that I would like to proceed with a donation to the City of Newport Beach. • I would like to donate one bench to be installed on the sidewalk adjacent to the small bayside beach area that is opposite 619/621 West Bay Ave., along with the standard 2" x 6" plaque with the permitted verbiage that will read "DONATED FOR JACK GOING ". I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you have any questions or require additional information you may reach me at 673 -6467. Thank you very much for your assistance. Sincerely, \ QJI. Meta Going (Mrsh, Jack Going) Vw� _'�) oz, 114- 6-0 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 March 13, 2001 Re: Proposed bench donation for West Bay Avenue. Dear Property Owner, The Parks, Beaches, and Recreation Commission will be considering a bench donation request for installation in your community at the April 3 meeting. The bench donation is proposed for installation on the sidewalk adjacent to the small bayside beach area located opposite 619/621 West Bay Avenue. Your input is important regarding this issue. Your comments may be addressed to the Commission at the meeting, or by contacting your association president. A • similar style bench as the proposed one can be viewed at the entries to either the Balboa or Newport Piers, or at West Jetty View Park. The bench style is made of concrete ends and recycled plastic wood `look -a -like' slats. n U Informationally, the Commission meeting is at 7:00 p.m. at the City Council Chamber located at 3300 Newport Blvd, Newport Beach. Please contact me at 644 -3069 if you have any questions. Parks and Trees Maintenance Superintendent Cc: Tom Hyans, President, Central Newport Beach Community Association Parks, Beaches, and Recreation Commission 3300 Newport Boulevard, Newport Beach G -5 • 1111 \l \fRI�V .J1f \YYA sa.aa aw .• -�. -- — -- - - -- - The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains & related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to 'be maintained. Tree Donations The tree-lined walkway at Oasis Passive Park begiruung at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be paik3, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. C -5 Park and Street Amenities • Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x T' with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 2 C1 G -5 4D Park and Street Amenities Items such as Benches, drinking fountains, tables, etc., can be donated to be Included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of Identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding V x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated Item, Including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,19% • Amended - June 27,1994 Amended - June 24,1996 Formerly 1 -15 • r 2 E ; 07 . • • /A^ 4 Y /3/a7 n �J r 1 L (4) PB & R Commission Agenda Item No. s April 3, 2001 TO FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Bench Donation Recommendation To accept a bench donation from Mr. Tom Tobin that will be installed on the roadside area adjacent to Miramar Drive and Balboa Boulevard. Discussion Staff received an inquiry from Mr. Tom Tobin regarding a proposed bench donation for the area adjacent to Miramar Drive and Balboa Boulevard. Subsequently, the donor submitted the attached letter dated March 13, 2001 requesting the approval of a proposed bench donation (Attachment A). Staff sent notices of the proposed bench donation per the attached letter to 50 adjacent property owners (Attachment B). The bench will be an enhancement to the area and the location of placement is marked with a delineator in the attached photograph (Attachment Q. The bench style will be the Santa Monica type, constructed of recycled plastic bench slats and concrete ends from the Official Bench List. The verbiage and size of the donor plaque will conform to City Council Policy G -5 (Attachment D). Additionally, the Peninsula Point Association has contacted staff and endorses the bench donation. Mr. Tobin, and Mr. Tod White, President of the Balboa Peninsula Point Association, have received a copy of this report and notice of the Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus 0 0 Attachments: A. B. C. D. Mr. Tom Tobin letter dated March 2001 Notice to Residents letter dated March 13, 2001 Photograph of proposed bench location City Council Policy G -5 DECEIVED MAR 13 2001 .a8 PARKS/TREES March , 2001 Mr. Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, In response to the information you provided me regarding bench donations I am writing to you to advise that I would like to proceed with a bench donation to the City of Newport Beach. • I would like to donate one bench to be installed on the roadside located at Miramar Drive and Balboa Boulevard, along with the standard 2" x.6" plaque with the permitted verbiage that will read "DONATED FOR 'e-d"'r �YC30,qfi d `4,� t-nl I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you have any questions or require additional information you may reach me at 673 -5666. Thank you for your assistance. \J • r- IL CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 March 13, 2001 Re: Proposed bench donation for East Balboa Boulevard and Miramar Drive. Dear Property Owner, The Parks, Beaches, and Recreation Commission will be considering a bench donation request proposed for installation on the triangular parkway located at the intersection of East Balboa Boulevard and Miramar Drive, at the April 3 meeting. Your input is important regarding this issue. Your comments may be addressed to the Commission at the meeting, or by contacting your association president. A similar style bench as the proposed one can be viewed at the entries to either the • Balboa or Newport Piers, or at West Jetty View Park. The bench style is made of concrete ends and recycled plastic wood `look -a -like' slats. n LJ Informationally, the Commission meeting is at 7:00 p.m. at the City Council Chamber located at 3300 Newport Blvd, Newport Beach. Please contact me at 644 -3069 if you have any questions. re l , a e mo G. Lomeli Parks and Trees Maintenance Superintendent Cc: Tod White, Balboa Peninsula Point Association Parks, Beaches, and Recreation Commission 3300 Newport Boulevard, Newport Beach • G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City �. • property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. 4 The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. G -5 • C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or. on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 11 • C -5 Park and Strect Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be Included In the public park system. Recognition on the item shall be a 2" x V plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying this donation. Donors of major park Improvement gifts may elect to provide a dedicatory plaque not exceeding V x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated Item, including identification plaque, shall be bome totally by private funds. The City will assume ownership and maintenance if accepted and placed In a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 2M Amended - January 24, IM • Amended - June 27,1994 Amended - June 24,19'96 Formerly 1 -15 • 2 • • • 1 kA- S 1/3/0-7 • • 0 (1) PB & R Commission Agenda Item (- April 3, 2001 TO: FROM: Parks, Beaches, and Recreation Commission General Services Director SUBJECT: Tree Donation Recommendation To accept one 24" box California native tree donation from Stop Polluting Our Newport (SPON) that will be planted at Castaways Park. Additionally, that the plaque size be 5" x 7" and the verbiage read "Planted in honor of Susan and Bob Caustain, recipient of the Frank and Frances Robinson Environmental Award, 2001 ", in compliance with City Council Policy G -5. Discussion Staff received an inquiry and subsequently a letter dated March 15, 2001 from Ms. Claudia Owen, Co- Presiding Officer of SPON regarding a proposed tree donation for Castaways Park (Attachment A). Staff also met on site with Ms. Owen to discuss the tree planting. In 1997 SPON proposed to donate several trees over the next few years to City parks as part of SPON's Frank and Frances Robinson Environmental Award program. This award is part of a long -term program committed to by SPON for the City. SPON has previously donated trees that have been planted in Castaways Park. The Castaways Park Committee will approve the tree species that is planted in the park so that it conforms to the previously Commission adopted planting plan. Additionally, previous years tree donations have included a 5" x 7" plaque as part of the awards program. Ms. Owen has received a copy of this report and a notice of the April 3 Commission meeting. Very respectfully, David E. Niederhaus C :\V/H4 WMEW\sponpmao1.dw • Attachment A. Letter from SPON dated March 15, 2001 B. City Council Policy G -5 • • C:MIIWWSITEMPAspmpbr401.dm P.O. BOX 102 BALBOA ISLAND, CALIFORNIA 92662 U r G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains & related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beguuung at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. G -5 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 7 n U C -5 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be Included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. Tlie cost of a donated item, Including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed In a public park or on a sidewalk unless other arrangements have been agreed upon. The Chy will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,19% . Amended - June 27, IM Amended - June 24,19% Formerly I -15 • 2 0 March 13 001 STUDY SESI AGENDA ITEM NO ss2 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: BONITA CANYON SPORTS PARK, CONTRACT NO. 3270 - PROJECT UPDATE RECOMMENDATION: Receive and file project update report. PROJECT UPDATE: On May 9, 2000, the City Council awarded the $6,276,000 Bonita Canyon Sports Park Improvements contract to Castello, Inc., of Escondido, California. The park has three distinct use areas - East Park, Mid Park and West Park. Please see attached color site plans. The awarded contract included the following basic park components: (a) Three 200 -foot youth baseball fields (b) One multi - purpose baseball /soccer field (c) Mid Park - three mid -youth soccer fields (d) West Park youth soccer fields (e) East Park restroom and equipment storage facilities (e) East Park on the site parking for 240 vehicles (f) West Park on site parking for 115 vehicles (f) East Tot Lot (g) Pedestrian walking trails (h) Green open spaces with earth berms, concrete walks, and fights (i) Picnic areas In addition to the above described park components, several alternative bid items were considered in the contract documents. These items were: 1. West Park Open Space (area south of soccer fields) along MacArthur Boulevard to the Manning Park (approximately 2000 feet) 2. West Park Tot Lot 3. West Park tennis courts 4. West Park basketball courts S. Mid Park restroom facility 6. Five decorative park signs (Bold Indicates Council Approved Alternative Bid Item) The total project cost for the base bid, plus the six attemate bid items, exceeded available funding sources last May. Staff and Council recommended constructing the base project with the addition • of bid Alternate No. 2 (West Tot Tot) and bid Alternate No. 5 (Mid Park restroom facility). The remaining alternate bid items may be considered in the future if other City or grant funding becomes available. SUBJECT: Bonita Canyon Spats Pam - Project Update Mardi 13.2007 Page 2 • FUNDING AND SCHEDULE The Irvine Company's Bonita Canyon development provided the City a Community Facilities District Bond Issue in the amount of $5.9 million for the development of the Bonita Canyon Sports Park. The bond proceeds available for the park grew to appro7amately $6,500,000 before the funds were needed for construction. In addition, Council approved a Capital Project for the West Park Open Space. The City applied for both Federal and State environmental enhancement funds for the $500,000 West Park Opens Space, but neither application was approved. The Bonita Canyon Sports Park project includes a new sewer main that will also serve the Pacific Bell facility near MacArthur Boulevard at the westerly end of Old Ford Road along with the West Park and Mid -Park restrooms. The Pacific Bell facility is currently served by a septic system and needs to be connected to a public sewer line. Pacific Bell agreed to share in a portion of the costs to construct the sewer main from their building to the connection in Newport Hills Drive West. To date, $59,000 in funds have been received from Pacific Bell for this work. The following is a summary of project funding distribution, which includes $42,000 for unforeseen conditions and change orders: Account Number Account Description Amount 7441- C4120434 Bonita Canyon Sports Park $6,170,000 7532 - 05600100 Bonita Canyon Sports Park Sewer 100,000 7021 - 04120375 Freeway Reservation Park 48.000 • Total: $6,318,000 The contract documents call for completion of the project within 275 working days from the "Notice- to-Proceed" date, not including the plant establishment and maintenance periods. Construction was to be completed by July 20, 2001. However, due to this year's rains, the project completion is now scheduled for the end of September. There will be a plant establishment period of 60 days and maintenance period of 90 days. Depending on the progress of the turf establishment, use of the soccer and baseball fields could begin as early January 2002. To date, fifteen change orders have been processed. Staff from Public Works, General Services, Community-Services, and EPT has worked to monitor the project and maintain a "zero" change order balance on this contract. Value engineering throughout the construction process has resulted in several substantial cost savings and has offset unforeseen cost increases. Attached is a summary of the change orders to date. Also attached are aerial photos of the park taken this past month. The project manager, Michael Sinacori, will make a brief presentation on the construction process and answer questions. Re ctfully submitted, 9zm �&W ol" P BLIC WORKS DEPARTMENT Don Webb, DI to By: • Michael J. Sinacori Utilities Engineer Attachments: Charge Order Summary Project Color Site Maps Aerial Photos SUBJECT: Bonita Canyon Sparta Park — Project update March 13, 2001 Page 3 • Bonita Canyon Sports Park — Change Order Summary Change Order No. 1— Mid Park Wet Soils Placing Geotexhle Fabric 8XT per Field Meeting on 7/10/2000 $16,243.00 Fill Test Holes $ 1,850,00 Extra Excavation @ Canyon Drains @ East Park $ 30,085.00 Grading "Credit at Mid Park ($14,079.00) Subtotal CC01 $ 34,099.00 Negotiated CC01 (Approved/Signed) S 32.no0.00 Change Order No. 2. - Request for Time Extension from Soils issue (30 days) $ 0.00 Change Order No. 3 - Modifications to Sewer Mains for Pacific Bell Pothole at Pacific Bell $ 824.00 Add for Realignment of Sewer line on Ford Road $ 7,940.35 Additional Depth of Sewer $ 5,834.40 Delete Sewer CleanoutIPVC ($3,300.00) Total to Date: 11111,298,75 Change Order No. 4 - Modification of Storm Drain Pipe Material ($9,996.00) Change Order No. 5 - Modification to Sidewalk Base Material ($43,504.45) Change Order No. 6 - Structural Changes at Dissipater Structure $1,700.16 Change Order No. 7 - Interfering Utilities (ACP Water Main) $5,500.00 Change Order No. 8 - Reduction to Street Patching Efforts ($3,856.00) • Changer Order No. 9 — Additional Cost for Sewer Main (partial paid by Pacific Bell) Slurry backfill for sewer 8/4/2000 $ 3,086.60 Hard Rods Excavation 8/7 & 818 $ 4,767.40 Remove Excess Rock 819/2000 $ 2,816.00 Remove Excess Rods 8/10 & 8/11 $ 5,637.55 Slurry backfill for sewer 8/7/2000 $ 4,202.00 Sewer Pottde/Delayon Ford Road $ 3,000.00 Total CC09QO !S4 Change Order No. 10 — City Requested change to berms along MacArthur Blvd. $6,108.00 Change Order No. 11— Value Engineering Changes to Irrigation System ($101,870.00) Change Order No. 12 — Changes for Electrical Connections Penetrate Edison Vaults $3,300.00 Credit for DG Pads vs. Concreter Pads ($408.00) Total CCO12 52.892.00 Change Order No. 13 - Electrical/Telephone Services to Site $60,458.95 Change Order No. 14 — Powder Coat Cable Fencing aqd Stabilize Outlet Structure $7,311.30 Change Order No. 15 — Modification to Irrigation Control Valves $7,169.30 PENDING CHANGE ORDERS: 4' Fencing Credit Revised ($3,450.00) Additional Junction Structure $4,162.40 • Modification to bleachers to meet new Building Codes and addition of S.D. Junction Structure $14,370.40 Total Change Orders (Approved and Pending) �� \® EE _ � i ' w _ �� F= �� M °t' .� �,�� ® �i `? `L/ y m ........ ............................... CD M N = Cc E8 °o e m— P= D A O s � ran a, 0. 1~ ....................................... ( MytO `o ^ 03 R'N` ».oar Q aT '2R^ n- °.'tee. Z N a¢d�Nm ,xR'Z 8 in €xr�zn'k Via_ 5 O.�-rN OiN GO W O gym = &� Exciting news about a great park for a L'Ut1Jf wonderful part of America... Friends of Harbors, Beaches & Parks P.O. 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