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5/1/2001 - Agenda Packet
MAY 1, 2001 PB &R COMMISSION MEETING AGENDA *OLDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • April 3, 2001 CITY OF NEWPORT BEACH Parks, Beaches 8: Recreation Commission Tuesday, May 1, 2001- 7pm City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1-7) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence Fm: Jeanine Megonigal, April 4, 2001 2. Park and Tree Division Report of Park and Tree Division during April and upcoming projects in May . 3. Community Services • Report of Recreation & Senior Services during April and upcoming projects in May. 4. Energy Cutbacks Report on energy cutbacks undertaken by Community Services Department. 5. Bench Donations Accept three bench donations from Balboa Island Improvement Association to be installed at: • Sapphire at North Bayfront • Topaz at South Bayfront • Garnet at South Bayfront 6. Tree and Bench Donations — Accept donation of two 24' boxed trees (variety selected by staff) from Jeffrey Morris to be planted at Grant Howald Park and Old School Park — Accept two bench donations (Santa Monica style) from Jeffrey Morris to be installed at Grant Howald Park Old School Park 7. Tree Donation Accept donation of one 24' box Hong Kong Orchid tree from Judy Bowe to be planted at Grant Howald Park. DISCUSSION ITEMS 8. Flagpole Installation at Eastbluff Park Discussion /decision of request of Corona del Mar Pony Baseball to install a flagpole and plaque at Eastbluff Park. 9. Park Development Committee Status report of committee and discussion of Newport Village site. 10. Committee Reports - • • Budget • Recreation ft Open Space • Castaways • Recreation Activities • Park Development - set sleeting Seniors FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT (Item 1) (Item 2) (Item 3) (Item 5) (Item 6) (Item 7) (Item 8) CITY OF NEWPORT BEACH • Parks, Beaches R Recreation Commission Regular Meeting April 3, 2001- 7pm CONVENED AT 7:03Dm ROLL CALL Commissioners Present: Allen, Franklin (arrived at 7:45pm), Macfarland, Pfaff, Skoro Absent: Beek, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Andrea McGuire, Senior Recreation Manager Celeste Jardine -Haug, Senior Services Manager Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Mcfarland to approve the minutes of March 6, 2001. Motion carried by acclamation. • PUBLIC COMMENTS CONSENT CALENDAR 1. Correspondence To: Homer Bludau, City Manager, March 8, 2001 Mayor Et members of City Council, March 12, 2001 Property Owner, March 13, 2001 (E. Balboa Blvd fc Miramar Drive) Property Owner, March 13, 2001 (W. Bay Avenue) Kristi Genoway, March 22, 2001 Resident/ Homeowners, within 300 feet of 38th Street Park Fm: Louise Greeley, Orange Coast River Park Committee, March 12, 2001 Diana Walker, March 17, 2001 2. Park and Tree Division 3. Community Services Department 4. Bench Donation Accept bench donation from Meta Going to be installed adjacent to Newport Bay beach area across the street from 619 West Bay Avenue. 5. Bench Donation Accept bench donation from Tom Tobin to be installed on the roadside area adjacent to Miramar Drive and Balboa Boulevard. 6. Tree Donation Accept donation of one 24' box California native tree from Stop Polluting Our • Newport to be planted at Castaways Park. Motion by Commissioner Pfaff to accept items 1 -6 of the Consent Calendar. Motion carried by acclamation. • Parks, Beaches & Recreation Commission Regular Meeting April 3, 2001 Page 2 DISCUSSION ITEMS 8. Orange Coast River Park - Presentation by Bob Fischer, Executive Director, on the proposed Orange Coast River Park. He noted that this was a joint project of Costa Mesa, Huntington Beach and Newport Beach and that all agencies would fund their specific area. He stated that the Committee envisioned that maintenance costs would be that it would be divided as appropriate and that Prop 12 would be used to fill in the gaps. Chair Skoro thanked Mr. Fischer for his presentation and look forward to hearing updates from the committee as it moves ahead. 6. Bonita Canyon Sports Park - Mike Sinacori, Public Works Department updated that Commission on the project. Commissioner Franklin questioned Mr. Sinacori on the costs for the bathroom decisions that were made for a bathroom on the west side. Mr. Sinacori stated that the Council felt it important to have bathrooms at the three locations, and so it was added to the project. • Discussion ensued regarding grading, shrubbery and irrigation. 9. Park Development Committee - Chair Skoro stated that now was the time for the Commission to move forward and request funds to build a Central Park at the Newport Village site. Manager McGuire stated that the School District and the City are looking at ways to cut energy costs. She stated that because of cutting of lights, swim hours at the pools have been changed. She stated that the City Manager has asked the Department's to cut 10% of their energy costs. The Recreation Division has installed timers on lights in the bathrooms and heaters; installed low watt bulbs; park light timers are readjusted every other week and the umpires have been told to turn off the lights if the games are finished before the timers. 10. Committee Reports • Budget - Nothing to report • Castaways Park - Director Niederhaus stated that grant revegetation is tentatively scheduled for approval by the City Council on April 24. • Park Development - Meeting will be set. • Recreation Et Open Space Element - Meeting will be set. • Recreation Services - Nothing to report. • • Seniors - Nothing to report. • Community Services Award - Chair Skoro asked Commissioners to volunteer at the next meeting. C 1 r1 U Ir1 L_J Parks, Beaches & Recreation Commission Regular Meeting April 3, 2001 Page 3 FUTURE AGENDA ITEMS ADJOURNMENT - 8:45pm Submitted by: Teri Craig, Admin Assistant QUALITY ORIGINAL (S) -�Uz'LUu: tl, -', 0 I 1D'. I I I. J1 J Chairman Val Skoro Parks, Beaches and Recreation Commission 3300 Newport Blvd, Newport Beach, California 92661 Friday, March 30, 2001 r.aI J E<�E�vE r Dear Mr. Skoro, Having recently joined the Bobbgsox League with Mt daugh I have noticed a real need for a snack bar service at Bonita 1creek Park. On a given Thursday evening game at least 12 people Ileft to pick up take out food and drinks for their families watchin the game. Also on Saturdays when the, entire family is at the , ther is a captive audience for the snack bar from 8 :30 AM -3:0 PM. Given that the snack bar facility is currently unused,lfor lack of a conessionaire, I would like to propose that the I take over the facility during our games on Tuesday, Wednesday, Thursday evenin and all day on Saturday. This would provide an excellent wiy for th Bobbgsox to raise funds, would provide a service for the families in the community which use the park for sports and pleasure d wouli make use of an unused facility. When I approached Darin Loughrey on this subject h gave mE a tour of the facility and informed me that the city currentl% chargeE a $15,00 per hour fee to use the facility. The facility has basically been stripped to counter space only, with no refrigeration, i,io ice CONTINUE FROM PREVIOUS FFGE 001 0 0 maker and no oven. It has only a marginal microwave and maker. I would like to propose that I take over providing bar services for the Bobbysox and park users with a flat $50.00 per month which I estimate would more than coi utilities on the room. I realize that our season ends mid -June and so time essence if we are to provide this needed service. I am also next season the facility is up for renovation and that this "out of business" but I am still willing to give this season I look forward to hearing from you soon. Sincerely, Je Tie Megonigal 26 Santo Tomas Costa Mesa, Ca 92627 Phone:949 -548 -9083 coffee snack R of the of the iag put try. PB &R Commission Agenda Item No. May 1, 2001 SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continued coordinating the construction of the Bonita Canyon Sports Park and the Arroyo Park with the Public Works Department. 2. A Commission approved tree donation was completed. A 15- gallon Coast Live Oak tree, donated by SPON was planted at Castaways Park. • 3. A Commission approved bench donation by Ms. Barbara Sloate was placed on the Balboa Pier. 4. Staff continues coordinating with the Castaways Park Committee in regards to the grant application for plantings, maintenance and temporary irrigation at Castaways Park. A consultant has prepared a Negative Declaration document on the park that will be forwarded to the California Conservancy as required by the grant application process. 5. Dr. Jan Vandersloot along with volunteers and students from Newport Harbor High School, planted California native plants at both Cliff Drive and Castaways Parks. The City purchased the plants for $500 as part of this successful volunteer partnership. 6. For your information, the Orange County Fire Ant Authority ( OCFAA) has been involved in a County-wide eradication program of the Red Imported Fire Ant (RIFA). Last year, there was a very effective eradication effort to eliminate the RIFA, but there is still work to be accomplished in the County. The attached newsletter from OCFAA outlines their program for preparations as we get into the warm weather season and the increased potential for RIFA related incidents to occur. The State has a hotline (1- 888 -4 -FIRE ANT) for people to report RIFA • sightings. The OCFAA will treat an infected area within 48 hours at no charge. • OCFAA will also be doing a major advertisement campaign starting this month to increase public awareness of RIFA. Informationally, web site access is available at www.ocfireant.com. To date, there has been no RIFA colonies found in any City parks and facilities. Four locations in Newport Beach (on private properties) were abated in 2000. Uucomine Activities for May 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones and Arches Mitigation Sites in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. Tree Division Activities During the month of April, 459 trees were trimmed, 2 trees were removed as directed by •the Commission, 3 hazardous trees were removed as directed by the City Risk Manager and City Manager, 17 trees were planted and 5 emergency calls were responded to regarding trees. The Urban Forester received 55 tree maintenance requests. 1. The City tree - trimming contractor, West Coast Arborists, continues tree trimming throughout the Corona del Mar area which is scheduled for completion this summer. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and the Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The attached Tree Activity Report summarizes work that was performed during the past several months. 4. Staff has been coordinating with the Public Works Department for the renovation of Balboa Village. The project is multi - phased and will cover a span of three years for completion. A major aspect of the project is the potential removal of the Ficus trees on Main Street and Balboa Boulevard. This beautification project will include selecting a new designated parkway street tree for the two streets. A report from staff will be forthcoming to the Commission regarding the status of the street trees relative to the project. • • 5. Cooperative efforts between the City and a Cal State Long Beach student on a project for the students Master of Fine Arts thesis consisted of sculpting a large Eucalyptus tree at the Balboa branch library using handmade paper. The project involved the student who is a City resident and several volunteers and took four days to complete. sp ctfully, If rcelino . Lomeli Parks and Trees Maintenance Superintendent Attachments: (A) Orange County Fire Ant Authority Spring 2001 Update (B) Tree Activity Report 2000 0 0 41 `y Orange County Fire Ant Authority ` Spring 2001 Update As you know, the Orange County Fire Ant Authority ( OCFAA) is involved in a countywide eradication effort that is dependent on a citizen based detection program. The combination of a very effective fast year of treatment for the OCFAA and a normal seasonal reduction in ant activity may have some people thinking they can relax, this is not true. As springtime brings warmer temperatures Red Imported Fire Ant (RIFA) activity is on the rise. It is not just the ants that increase their activity; our citizens are spending more time involved in outdoor activities as well. This combination of increased activity results in an increased likelihood of painful human and Fire Ant interaction. After a winter of reduced RIFA activity, the nests are starting to stir and we need to reenergize the citizens, municipal workers and contract workers to once again keep an eye out for fire ants, and to contact the CDFA Fire Ant Hot Line (1- 888 -4 -FIRE ANT) when they find any suspected fire ants. The Fire Ant Authority has an excellent record of prompt response and we anticipate still being on hand to treat any reported nests in less than 48 hours. Our protocol calls for treating not only the property that prompted the call, we also treat the surrounding neighborhood. This extended treatment area includes both public and private properties and is critical to actually killing ants as opposed to merely moving them around. Since we treat at no charge, we don't have to negotiate price or wait for a service contract from a half a dozen different property owners. With about 700,000 parcels in the county, we will not be able to complete our task with out help from the community. Starting in April we are launching a movie theatre ad campaign in target cities. We have a series of 5 slides that will be shown during intermission at selected theatres throughout the county. We are also developing a cable TV campaign directed at the families and homeowners in the most affected communities. In June we are partnering with the Anaheim Angels for a "Fare Ant Awareness Night ". This event will be promoted by weeks of pre -game publicity as well as ads in the Angels program and OCFAA information booths in the stadium on game night. These promotions are in addition to our ongoing outreach efforts at community events and considerable press coverage. Your city can assist us in getting the word out by notifying your outdoor workers that the war is far from over, they need to keep reporting ant finds. Another area where you can help us is by informing any agency in your city that interfaces with the public how to report Fire Ants. We still get comments from citizens who didn't know how to report a suspicious ant colony. The best way by far is to contact the CDFA Fire Ant Hot Line; 1- 888- 4-FIRE ANT (1- 888 - 434 - 7326). If citizens are interested in more information, or are more comfortable reporting on line, they can visit our website; www.ocfireant.com. If you have any questions or would like a presentation to a group, please call anytime. Thank you for your support. • Michael Hearst Communications Director, OCFAA (949) 452 -9246 N O � lr U m N > bD O W O �... y O y N p�j O V � � O Y O O y N O V 0 � M op c N r opt v 0 s N " n M y W ; > O c o lam. O N O O d � N Q � N' 4Md W� N N O J VJ ^ > 'a � N c m N L% 7 Y O O O W 2 O �... y O y N p�j O V � � O Y O O y N O V 0 • aLi cLd G7 'O � .9 A � G h r 0 tn M 7 T n � M op c N r opt v 0 s N " n M o � c o lam. O N O O d � N Q � N' 4Md N N O J VJ > 'a � N c m N L% 7 Y O O O 2 • aLi cLd G7 'O � .9 A � G h r 0 tn M 7 T n � M op c N r m U m s N " n o � c o Y a m d � N Q � N � O J VJ > 'a � N c m N L% Y o E 2 ❑ C.1 o 6 G s • U0 CyJ C U a y u (y u T a' t IL H • C 1� 0 • O N 700 ` i. d'a � T � R � v O E 3 as • E V � O o .0 U fp Aq C1 loop d N y CO o d R b L O d F L � � jq •y N �•Q d R " d � h > R V d V G 7 H O L v � a u d CA N a 7 C 0 o A •_ u r N ^ R R •3 � n C o, ;c o a° 3 d " N. N r d � L V 4 7 d �av R � j � C � O F qb � R R 7 w . L � � o R +� � u u o � v 3 �zL C � .N 3 I N � � O (Item 3) COMMUNITY SERVICES DEPARTMENT May 1, 2001 is Arts It Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. • n Monthly Activities Report (Item 3) May 1, 2001 COMMUNITY SERVICES DEPARTMENT • Arts It Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Recreation Division Monthly Activities Report ADULT SPORTS Adult Basketball -The 2001 Spring Adult Basketball season marked the 22nd consecutive year that Wayne Stewart entered his "A" division team, The Fools, into the City of Newport Beach basketball league. The Fools have now played more than 800 games in the City program. Wayne has had many NBA players on his team throughout the years, including Sean Rooks, Scotty Brooks, and Miles Simon. Adult Softball - This year is a milestone for two long time adult softball umpires. Mike Dugan, who started calling games in 1974, began his 27th year officiating softball games. To date, Dugan has called over 20,000 games in his career. Philip Price entered his 20th year of service to the City softball program. Price is approaching the 15,000 game mark this year. is YOUTH PROGRAMS Youth Council - The Youth Council initiated a survey to obtain data on Newport Beach teen interests, concerns, desires, and methods of problem resolution. The survey is expected to be complete in May. The Youth Council has also been active in establishing a mentoring program at Newport Elementary School, with four Youth Council members currently providing homework and tutoring assistance to students during the after school hours. Youth Track and Field Championships - The 2001 Youth Track and Field Championships were held April 6 at Newport Harbor High School. A total of 207 children, ages 6 -15 competed in the sprint, distance and field events. The event included many spectacular performances, a total of 13 long - standing City records were broken. In honoring the achievements of the new record holders, the Newport- Balboa Rotary Club coordinated a banquet /awards ceremony at the Bahia Corinthian Yacht Club on April 25. Kids Club and KidScene - During the months of April and May, Community Services Department coaches will be traveling to the three 118 after- school program sites to conduct special activities and teach a variety of sports. Activities wilt include parachute games, disc golf, ultimate frisbee, touch rugby, modified lacrosse, basketball, flag football and a mini punt, pass and kick competition. Monthly Activities Report RECREATloN SERVICES • AQUATICS Pool Statistics — (item 3) May 1, 2001 Water Safety Training - The City is offering Water Safety Instructor training on April 24 and Lifeguard Training on May 15. Currently there are 2 sign -ups for each class, however as students start to consider their summer employment options, registration should increase. Ideally, the City hopes to employ those who sign -up and successfully pass the courses. Lap Swim - Weekday lap swim hours have been modified as a result of the overhead lights being shut down on the pool deck. Normally lap swim operates during the week from 5:30 -8pm. The hours now coincide with sunset, so currently lap swim is from 5:30- 7:30pm. By May 21, lap swim will available until 8pm. • CONTRACT CLASSES /INSTRUCTION Summer Registration - The summer Newport Navigator will be in homes on May 7. To get a head start on registration, participants can register online beginning May 1. Summer classes begin the week of June 25. Spring Classes - Spring classes continue to do well with 1802 people registered. A variety of spring break camps were held including USA Tennis Camps; Surfing Camp, Beginning and Intermediate; and Sailing and Tennis Camp. FACILITIES USE AND MAINTENANCE During the period March 15, 2001 through April 14, 2001 rentals included: 14 Picnic Area Rentals 7 Field Rentals 13 Room Rentals 3 Gymnasium Rentals • Eight Scouting Groups use City Facilities at no charge, as do nine 12 -step groups. Three additional groups meet on a weekly or more frequent basis. Groups that meet monthly or less frequently are now recorded in the regular rental figures. • Three picnic area rentals were cancelled due to weather related conditions. • Peninsula Park Field will be used on weekends by Commonwealth Lacrosse and LAX Lacrosse in •April and May. • American Roundball (basketball) will be using both Lincoln Gym and West Newport Gym on a regular basis in April and May. Revenue Participants Lap Swim $ 840 1,009 Annual Pass 930 9 Punch Pass 180 6 NBAC Swim 2,485 16 NBAC Jr. Polo 6,400 42 Lifeguard Training 200 2 Water Safety 250 2 Total $11,285 1086 (item 3) May 1, 2001 Water Safety Training - The City is offering Water Safety Instructor training on April 24 and Lifeguard Training on May 15. Currently there are 2 sign -ups for each class, however as students start to consider their summer employment options, registration should increase. Ideally, the City hopes to employ those who sign -up and successfully pass the courses. Lap Swim - Weekday lap swim hours have been modified as a result of the overhead lights being shut down on the pool deck. Normally lap swim operates during the week from 5:30 -8pm. The hours now coincide with sunset, so currently lap swim is from 5:30- 7:30pm. By May 21, lap swim will available until 8pm. • CONTRACT CLASSES /INSTRUCTION Summer Registration - The summer Newport Navigator will be in homes on May 7. To get a head start on registration, participants can register online beginning May 1. Summer classes begin the week of June 25. Spring Classes - Spring classes continue to do well with 1802 people registered. A variety of spring break camps were held including USA Tennis Camps; Surfing Camp, Beginning and Intermediate; and Sailing and Tennis Camp. FACILITIES USE AND MAINTENANCE During the period March 15, 2001 through April 14, 2001 rentals included: 14 Picnic Area Rentals 7 Field Rentals 13 Room Rentals 3 Gymnasium Rentals • Eight Scouting Groups use City Facilities at no charge, as do nine 12 -step groups. Three additional groups meet on a weekly or more frequent basis. Groups that meet monthly or less frequently are now recorded in the regular rental figures. • Three picnic area rentals were cancelled due to weather related conditions. • Peninsula Park Field will be used on weekends by Commonwealth Lacrosse and LAX Lacrosse in •April and May. • American Roundball (basketball) will be using both Lincoln Gym and West Newport Gym on a regular basis in April and May. Monthly Activities Report RECREATION SERVICES • Repairs (Item 3) May 1, 2001 Cliff Drive Park - A heating unit has been installed at this community center to the delight of current users. The heating unit has a two -hour timer which will prevent users from leaving the heat on when they are not using the building. CYC - During the month of May repairs at this center include cabinet repair, handball court repairs and replacement of windscreens on tennis courts. _Bonita Creek Community Center - The closet doors in the community center will be repaired. Mariners Park Playground - The slide replacement part has arrived and should be installed by May 1. PARK DEVELOPMENT Arroyo Park - This park is about 95% complete with final punch list items being completed. Opening is expected in July. Bonita Canyon Sports Park - Work continues with irrigation lines still being installed, and fencing in progress. The West Park grading is complete. 38'h Street Park - Playground equipment will be ordered this month, with installation expected in • July. West Newport Playgrounds - Pre - construction meeting held April 24. Spyglass Hill Playground - Pre - construction meeting held April 24. SPECIAL EVENTS Easter Egg Hunt The 18th Annual Easter Egg Hunt was held April 14 event was co- sponsored by the Eastbluff Merchants Association with assistance from the Fire Department, who transported the Easter Bunny, and the Police Department with Volunteers in Policing. Approximately 1000 participants hunted for eggs, greeted the Easter Bunny, and took pictures. Corona del Mar Scenic 5K - The event committee has been diligently preparing for the 20th annual race, scheduled for June 2, 2001. Promotional materials for the June 2 event have been released. • This year's art features the Sherman Library and Gardens. Approximately 3000 participants are expected to meet on Ocean Boulevard for the summer morning's activity, which includes live music, restaurant row, the run, walk or children's dash. Monthly Activities Report (Item 3) May 1, 2001 OTHER INFORMATION • Survey - This seasons Newport Navigator includes a survey for residents (see attached). Survey results should be available for the July meeting. Newport Beach Online - American City and County magazine for April 2001 has an article about govemments going to online services which includes the Newport Beach Recreation Division's move to Online registration. Please refer to page S6 which begins the article and page S13 which includes the case study of Newport Beach. The Division's online registration currently has over 500 registered users who have signed up for over $50,000 in classes since December of 2000 (approximately 17% of total registrations). Recruitment - Recruitment for a Department Assistant is underway, with possible appointment in May. • • 9Z86-859Z6 V0 H0tl38IUUMEIN 89LL X08 Od H0tl38 laOdM3N d0 A110 1d3O S301AU3S A11Nf1WW00 33SS3800V AS 01Vd 38 TIM 30V1SOd � VO HaV38 1tlOdM3N 89Z 'ON llWtl3d IIVW SSVIa'1S81i 531V15 a3.UNtt 111VW Ald38 SS3 isna 3H1 NI 0311 V W At A8VSS303N 30V1SOd ON C J The CITY OF NEWPORT BEACH Recreation Division _. CityofNewporcBearh would like your assistance. . COMMUNITY SERVICES Please help us serve you better by completing the Survey below. 1. 1 like the range of offerings that the Recreation Division provides- 0 Strongly Agree O Agree O Unsure O Disagree 2.1 have participated in the following activities through the Recreation Division: • Classes /Activities O Adult Sports /Leagues O Youth Sports • Special Events O After School Program O None Specific Class /Activity 3. The classes /activities I participated in exceeded my expectations. O Strongly Agree O Agree O Unsure O Disagree 4. The instructor /staff was friendly and knowledgeable. O Strongly Agree O Agree O Unsure O Disagree 5. The program was appropriately priced. O Strongly Agree O Agree O Unsure O Disagree 6. The activity location was convenient. O Yes O No Location 7. Please provide any comments or suggestions for future programs r 1 O Strongly Disagree OPicnic /Park Rentals O Strongly Disagree O Strongly Disagree O Strongly Disagree • City moves parks and recreation registration to Web ewport Beach, Calif., residents are surfing indoors since the city's Recreation Division launched an online registration system for com- munity recreation activities. The system has saved time for residents and city employees. Encompassing more than 300 acres of parks and beaches and serving a community of 74,000, the Recreation Division offers a full program of youth and adult sports and spe- cial community events. It also offers lessons in swimming, cooking, karate, dance, aerobics, dog obedience, tennis, yoga, pottery, quilting, sewing, music and gymnastics. "For support- ing a small community, we offer a recreation program that is pretty diverse and compre- hensive," says Andrea McGuire, senior recre- ation manager. Prior to providing Internet registration, the division handled registration for all of its activ- ities in person or via touch -tone phone, fax or mail. While those methods worked well, the division looked for ways to use the Internet as another registration tool. "Newport Beach is an educated, upscale community and very technology - savvy," McGuire says. "We've had requests for Inter- net registration and felt we were taking a safe leap by going online." The division staff already used recreation management software from Sacramento, Calif.-based Active.com toautornatetasks such as activity registration, facility reservation and to be careful that the vendor had experience working with local government," Mulhere says. Local governments must handle public response and public documents differently than private compa- nies do, he says. Make sure the product is easy to use. In addition to a company's knowledge of local government, usability and flexibility of its prod- uct are important. Many cities and counties want employees in sev- • eral departments — not just the IT Department — to be able to update information on their Web sites. If many people can update AMERICAN CITY & COUNTY financial management. In December2000,the division upgraded to a more advanced version of the company's software to allow residents to register online and receive confirmation of their registration. "We now have a completely integrated system. That means if I am in the middle of entering registrations, and a customer calls wanting to know if a park is available, I can easily check without having to close down one program and open a different program," McGuire says. McGuire and her staff launched the online service in January so they could solve any problems with the system before their busy summer season. Realizing not everyone in the community would have access to com- puters and the Web, the division identified four library branches that offered free Inter- net access. "We trained the library staff at each branch, showing them how to help everyone set up an account and register for classes, teams and activities," McGuire says. "We're hoping to see 50 percent of our cus- tomers registering online," she says. "People like the fact they can go online and view our offerings. Our instructors love it because they can instantly check enrollment for their classes right from the Web site." For more information, visit Newport Beach's Web site at www.citynewport- beoch.ca.us. the sites, bottlenecks can be eliminated. Scott County wanted to invest in a product that was easy for staff members and residents to use. "We wanted the system to be as automated as possible, and we wanted to allow departments to update the Web site [even if they do not know] how the Web works," Shel- ton says The county contracted with Eden Prairie, Minn. - based IntraNet Solutions to pro- vide software that organizes Monthly Activities Report (Item 3) May 1, 2001. COMMUNITY SERVICES DEPARTMENT • Arts ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report UCI Medical Lecture Series - UCI provided another presentation in their senior health lecture series on April 18. Dr. Kenneth Linden, Assistant Professor, Department of Dermatology, discussed all aspects of skin cancer including types of cancers, causes, detection, treatment and prevention. The next in the series will be held on May 23 and will discuss Alternative Medicine. Ladies Day Out - Ladies Day Out was held April 25 at OASIS, and designed to be a day of inspiration and information for women. Included in the day were speakers Tom Blake, a syndicated columnist for the Orange County Register, Kiki Hays Faktor, author of My Journey to Serenity. STOP -GAP, an interactive drama therapy group, presented an educational drama call Big C, Little C, which highlighted the importance of early detection in reducing the potential devastation of breast cancer. Mini - massages, skin -care demonstrations, stretch and body alignment activities were also available. During the luncheon, a fashion show was also provided. • This is the first time staff has developed this type of event at the OASIS Center. Income Tax Assistance came to a Close - The AARP sponsored Tax -Aide program came to an end April 13, with counselors providing income tax assistance to an all time high of 550 people, ten percent more than last year. The Center was fortunate to have 9 experienced counselors, some of which have worked at the OASIS site since 1989. Celebrating Sprint - The early morning exercise class continues to be extremely popular with 120 registered students. The popularity of this particular class is due to the energetic instructor, Judy Aprile. She makes it fun to exercise and always brings a little excitement to the class. This month she had everyone make a spring hat and parade them as part of their exercise routine. This class meets M -W -F from 8:30 to 9:30a.m. Computer Friends Meeting - The Computer Friends, a computer networking group, invited Grant Cudd of CompUSA to speak on the use of scanners on Wednesday, April 14. He taught the group how to install and use a scanner and give buying tips for purchasing a quality scanner. The Computer Friends meet on the second Wednesday of each month at 1:30pm. General Membership meeting -The monthly general membership meeting is held on the first Friday of each month and is an opportunity for the membership to find out about the activities of the • Center. On April 6, after the business meeting, the group was be entertained by a group of young, energetic marimba artists. The origin of marimba is from South Africa. The oldest musician in the group from Rancho Cucamonga was fifteen. They were incredible and were given a standing ovation.Senior Services Division Monthly Activities Report (Item 3) May 1, 2001 PARTICIPANTS ATTENDING 8,744 CUSTOMERS •RECREATIONAL CLASSES 4,021 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,854 CUSTOMERS Includes Blood Pressure 73 Housing counseling 48 Braille 74 Information /Referral 1,245 Counseling 45 Legal Assistance 10 Eldercare 2 Senior Assessment(hrs) 25 Employment 25 Telephone 291 Reassurance HICAP 3 Visual Screening 8 Homerepair Program 5 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 559 Shuttle 297 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER CENTER Includes: • Front Office Gift Shop Instructors Treasurer Bookkeeper HRS. OF SERVICES PROVIDED AT THE Kitchen ft Home Delivered Meals Travel Office Library President Vice President Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Architectural 44 Achievement Riverside Mission 32 Paramount Studios 42 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 General Membership 86 SPECIAL EVENTS Computer Friends 115 Vitamins lecture 20 • UCI Lecture (sleep) 100 856 CUSTOMERS 1,377 CUSTOMERS 2,145.20 HOURS ('equiv. to 13 full -time employees) Long Trips Riverside Palms /Laughlin 166 CUSTOMERS 48 105 PERSONS 365 PERSONS Volunteer Recognition 130 (Item 4) May 1, 2001 COMMUNITY SERVICES DEPARTMENT Arts ii Cultural - Library - Recreation - Seniors • To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Status Report on Energy Savings The Community Services staff have undertaken the following measures beginning in January in Recreation and Senior Services to reduce energy consumption. COMMUNITY SERVICES OFFICE • "Swap -out' of wiring and Light switches so that banks of lights are controlled in segments. • Turn off of all lighting when possible. • Discontinued use of space heaters. SENIOR SERVICES - budgeted $15,000 for energy in FY 2000/01 • All lights are turned off in rooms that are not in use. • Signage has been posted on all classroom doors to turn lights out when exiting room. • All air - conditioning /heating systems are on timers and are only used when absolutely necessary. • Lobby lights and offices are only being used at half power. • Use of the kiln in the crafts building has been cut in half. • All computers are turned off each evening. • RECREATION SERVICES - budgeted $60,000 for energy in FY 2000/01 Interior lighting is being reduced where possible. — Hallway and office Lights are turned off, as possible. — The number of tubes in florescent fixtures is being reduced, if doing so does not compromise safety or the ability to conduct programs. Timers are being installed on restroom lights so that they will not burn all night and on thermostats so heat cannot be left on. Athletic field lights are being turned on 10 minutes prior to game time, rather than 30 minutes, and teams are being urged to leave the field immediately following the last game so lights can be turned off within 5 minutes, rather then 15 -20 minutes. All light fixtures are being checked for energy efficient ballasts and bulbs. Installation of compact fluorescence lights is being done where incandescent bulbs remain. On /off switches are being installed on tennis court lights so that they are only on when being used, as well as an overall timer to automatically shut down at 10pm. • The field light at Mariners Park has been disabled since night use is not scheduled. • Significant energy savings were realized when there was no athletic field light usage at Bonita Creek or Lincoln in the month of January. This was significantly different than the schedule in 2000. • The following measures are being investigated for possible use, dependent on cost and feasibility: — Check timers on security lights at community centers to insure most efficient use. Evaluate necessity of current lights and disconnect if not needed • — Propose a moratorium on all new requests for night field usage. Increased Enerav Costs Staff is also reviewing the rate which is charged by the City to the sport groups for field light use. A rate increase will be required as well as a energy surcharge on all aquatics programs held in either the Newport Harbor pool or the Marian Bergeson Aquatic Center. • (1) PB & R Commission Agenda Item 5 May 1, 2001 TO: Parks, Beaches, and Recreation Commission FROM: General Services Director SUBJECT: Trees and Benches Donation Recommendation To accept two 24" box size tree donations, tree variety will be per staff recommendation, from Mr. J. Jeffery Morris. One tree to be planted at each of Grant Howald and Old School • Parks. To accept two Santa Monica style benches also from Mr. Morris, one each to be installed at Grant Howald and Old School Parks. To accept four plaques each size 2" x 6" and with the verbiage for each to read "Donated for Jean and Coalson Morris ", in compliance with the attached City Council Policy G -5. Discussion Staff received an inquiry and subsequently a letter dated April 11, 2001 from Mr. Morris regarding the proposed donations for Grant Howald and Old School Parks (Attachment A). The new trees will be an enhancement to the parks while the donated benches will replace older benches at each of the parks. Mr. Morris has received a copy of this report and a notice of the May 1 Commission meeting. Very respectfully, David E. Niederhaus c1W WDD WSkTEhCWo=.doc n U DEN/MGL /pw Attachment A. LpAer from Mr. Morris B. City Council Policy G -5 • • is Hpr 11 01 03:41p J Morris April 11, 2001 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, 949 250 0069 Pursuant to our recent telephone conversation, I am writing to you regarding making the following donation to the City of Newport Beach. I would like to donate: Oution B - To Old School Park One 24 " boxed tree, as above $195 One bench 500 and, $695 To Grant Howald Park One 24" boxed tree $195 One bench 500 $695 Total: $1,390 along with the 4( 4) of standard 2" x 6" plaques with the permitted verbiage that will read "Donated forJean & Coalson Morris . I understand that the plaques are to be ordered by me, and the cost is separate. Additionally, I understand that this request is subject to approval by the City of Newport Beach, and will be included as a future agenda item at a Parks, Beaches and Recreation Commission meeting. If you have any questions or require additional information you may reach me at 225 -3465. Thank you very much for your assistance. S rely, J eff orris p.2 d' G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains & related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to "be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beguu►ing at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a • specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. 1 1 C -5 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be Included in the public park system. Recognition on lie item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying tie donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 2 C� • E e C -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 2 so rh ` PB & R Commission Agenda Item No. U— May 1, 2001 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Bench Donations Recommendation To accept three bench donations, one for installation at each of the following sites, Sapphire at North Bayfront, Topaz at South Bayfront, and Garnet at South Bayfront. • Discussion • A request to accept three bench donations has been proposed by the Balboa Island Improvement Association (BIIA). The BIIA has been donating teak benches for the Island for the past several years. Ms. Peggy Marotta, the Association bench coordinator, submits the bench donation requests to staff for the BIIA. If the Parks, Beaches, and Recreation Commission approves the bench donations, City staff installs the new benches, and the BIIA is responsible for the full maintenance of the teak benches thereafter. Ms. Marotta has submitted the attached letter dated April 18, 2001 requesting the approval of three bench donations. (Attachment A). There is adequate space to place the proposed benches, which will complement the existing benches at these locations and be a continued enhancement to the Island. The verbiage and size of the donor plaque will conform to Council Policy G -5 (Attachment B). Ms. Marotta has received a copy of this report and notice of the May I Commission meeting. Very respectfully, • David E. Niederhaus DEN/MGL /pw Attachments: A. Ms. Peggy Marotta's letter dated April 18, 2001 B. City Council Policy G -5 C. Map(s) • • FRO • • • FAX NO. Apr. 18 2021 11:5gw M3 BALBOA ISLAND fihtPROVEMENT ASSOCIATION AO. Bost k Bdbon Island, CaUfarula 92d67 Mr. Mareelioo L40*4 Pot and Tree Superiatetdertt City of Newport Haad, P.O. Sox 3769, Newport Hach, CalUbenia 92658-9915 By letter ad balmHe k 101- 6dt1A747 Re Balboa Wand Talc Res"m Date N — r t? -0 i Please And enclosed hernvith the bench donation "quests to the City of Newport Bosch for ixlusion in the ne* Pats, Beaches and Roctudon Commission nosing Assns. The Balboa Islend Improvement Association wiU uetume an general cssimutanoe arWng out of tbs instaUadon of these benches. We also confirm that all dolor plaques wUl conform to City oouncil policy. Many thanks for an your asistaaoe, With Kind Regards, P � U o� NR ^ �y` ♦t��`o•1 S.ITA b6oh Ccodklator I J L FRO FAX NO. : Rpr. 1B 2001 11:59FY1 P2. BALBOA ISLAND BENCH DONATION pjQUESTS FrQk(o " aN� moIZ� StlPPH � TOPAZ S. 34Yw '-i'kASoCA CNYAJ 9A79 i • G416)kT 4- S, bV40V G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains & related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to `be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park begirihing at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be pirki, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • . type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism,_ traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. G -5 Park and Street Amenities • Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x G" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24, 1994 • Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 r1 U r G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on Uie item shall be a 2" x G" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying Uie donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 2 14-em c, 511 ► D--1 m e a C3 a m E m f7 l� co b-7 U rn rn c m 2 a c m s a a w 1�1 O • a N N a L m v 0 ro ro (7 • V sT VIA ql rs m y� ' AV 3c rQ N IIE°IMA kY� `n �1 ■ a RD E °R cr v 0 o M AV T 0 Cr- �'V l ■ ��9L pfnO a'y tiZi 3 wi.., AD _,,� E� b3171d`U i �y 9p� I rro ■ t QA y, �' 0° -n"'%• Pal Y IV N � J Li 111S di tu J� I o ti RD E °R cr v 0 o M AV T 0 Cr- �'V l ■ ��9L pfnO a'y tiZi 3 wi.., AD _,,� E� b3171d`U i �y 9p� I rro ■ t QA y, �' 0° -n"'%• Pal Y IV N � J Li 111S di tu J� I W 0 N.J c J 3T � q� p, n RUBY COLLINS AV AY ST D < DI ND o D AV ° IRE o AV 0 E C n' - CORAL AV F ST f A LENA --. AV �`°f• G i Ei VST A4 °pn m G ONYX 200 AV m ■ 'a RARINE �AV a� ST AHTq I D E p '" ro pp nn�'r tttiz a CRY P4 9p AL r o D ° .➢ ° v K T A JME * R e�Re LN L T p °ei n A h 2p •,01 0 �, o oti Si C a �.. © N ° c � S VILLE ^i '� � ■ �a _ Y l a =^' =aY RD E °R cr v 0 o M AV T 0 Cr- �'V l ■ ��9L pfnO a'y tiZi 3 wi.., AD _,,� E� b3171d`U i �y 9p� I rro ■ t QA y, �' 0° -n"'%• Pal Y IV N � J Li 111S di tu J� I • (1) PB & R Commission Agenda Item I May 1, 2001 TO: Parks, Beaches, and Recreation Commission FROM: General Services Director SUBJECT: Tree Donation Recommendation To accept one 24" box Hong Kong Orchid (Bauhinia blakeana) tree donation from Judy Bowe that will be planted at Grant Howald Park. Additionally, that the plaque size be 2" x • 6" and the verbiage read "Donated for Robert Thomson ", in compliance with the attached City Council Policy G -5. Discussion Staff received an inquiry and subsequently a letter dated February 6, 2001 from Ms. Judy Bowe regarding a proposed tree donation for Grant Howald Park (Attachment A). Staff also met on site with Ms. Bowe to discuss the tree planting. The tree will be an enhancement to the park. Ms. Bowe has received a copy of this report and a notice of the May 1 Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL /pw • Attachment A. Letter from Ms. Bowe B. City Council Policy G -5 CAWINDOW S \TENVBowe.dm 0 • • RECEIVED FEB 0 6 2001 GS PARKS/TREEv Jlxly Pg a 1145356630 idwiun Agim Tadvmlgiva h¢, 11453'5-561 D fzwk MI!, F. tgella Ave . Oy bowosepiWnomn Amh6m, Udania .s ;..- Agilentiaahnologies • • ��• , h vednp tWHP way Pebruary 6, 2001 Mr. Mmeelino G. Lomeb Park and 1Yrees Maintenance Superintendent City of Newport Beach P.G. Box 1769 Newport beach, CA Y2658 -MM Dear Mr. Lomeli; Pursuant to our recent telephnne conversation, I am writing to you regarding donating atree to the City of NewportBcacb. I would like tr, donate one 24" boxed Orchid tree to be planted at GruFt. Howald Park, along with the standard 2" X 6" plaque with the penndtied verbiage that will read "Donated for Robert 11ionison." I understand UWL this rrgaext is subject to approval by the City of Newport Beach, and will be included as an agenda item at the Parks, Beaches and Recreation Cnnvni49ion meeting scheduled for March 6, 21101. If you have any questions or requlrc additional hnfortnabon you u!ay reach me at 714/955 -G650. Thank you very much for your assistance. Sincerely, f� Judy Bowe Executive Assistant Agilent Technologies 714M.5—W30 t00'd vbb"OT T0l90JZ0 LZ9L asz tTz Noi2d311nd SSH G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains o'r related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park begicu►ing at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or . type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. G -5 Park and Street Amenities • Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, Including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 a 2 • G -5 . Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27, 1994 Amended - June 24,1996 Formerly I -15 • 2 (Item 8) May 1, 2001 COMMUNITY SERVICES DEPARTMENT Arts It Cultural - Library - Recreation - Seniors • To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Pony Baseball requests for plaque and flagpole at Eastbluff RECOMMENDATION 1. Approve the request for the installation of a 5 x 7 plaque on the batting cage 2. Approve the installation of a white flagpole at Eastbluff Park field provided installer applies for and receives a building and encroachment permit as required and Pony Baseball will maintain the flagpole and flags. Flagpole actual location to be confirmed with Parks Supervisor Randy Kearns before installation. BACKGROUND Staff received two requests from Jim Ferguson on behalf of Corona del Mar Pony Baseball, a co- sponsored youth sports group. The Corona del Mar Pony Baseball home field is located at Eastbluff Park. There are approximately 72 youth ages 13 -15 in the CDM Pony League. Request 1: Permission to install a plaque on the batting cage that was constructed in 2000. The project can be regarded as a major park improvement gift and the plaque will comply with Council Policy G -5, Section Park and Street Amenities (letter attached). Request 2: Permission to donate and install one 30 ' Flagpole at Eastbluff Park. CDM Pony Baseball must get a building and encroachment permit prior to commencement of work. Parks Supervisor will assist in determining the location based on existing irrigation lines and mowing needs. CDM Pony Baseball will be required to maintain the flagpole including repairs and flag replacements. There is no request for a plaque for the flagpole at the time (letter attached). • April 23, 2001 Dear Parks, Beaches and Recreation Committee, Enclosed you will find a rendering for a flag pole at the Eastbluff baseball field. The pole will be 30 feet tall and will be secured by a concrete base. The pole will be white or aluminum in color. It will be mounted 12 feet from the present • grandstands. The flag will be 5' by 8' in size. Upon approval we would like to have the pole installed by early or mid May of this year. Thanks for your consideration. Jim Ferguson 121 Topaz Ave. Balboa Island, CA 92662 • Home: 673 -5701 Work: 833 -9800 Fax: 851 -7848 Email: jim @btagroup.net Cell: 280 -0908 0 April 23, 2001 Dear Parks, Beaches and Recreation Committee, Enclosed are two pictures of the plaque that is attached to the Eastbluff batting cage. Kevin and Madeline Finn donated a generous sum of money to complete the cage for the Corona Del Mar Pony Baseball program on behave of Madelines • father. The plaque is made of cast bronze and is approximately 8" x 12" inches. Thanks for your consideration. Jim Ferguson 121 Topaz Ave. Balboa Island, CA 92662 • Home: 673 -5701 Work: 833 -9800 Fax: 851 -7848 Email: jimCbtagroup.net Cell: 280 -0908 Y • 4.r 3 n , �v �5etnaae:Y _ wr, , . •pl r s - 1 C} ti a � r �� • ^sue •.� F i•t ` art l'' •` t h 1 A. 1� Y J ,�f d{,� • 1�� sin }; wl e ti. 1 ' YJ M1� 1 .lt sf 1 •.0 7v •4i K r �. t �p 1 r �•.. r ,., i 4 p eve •r � ,•a.T aV 0 � X13 0 fn J f � y s/1/ C-7 Y r IN LOVING MEMORY MANUEL J. MARIN From His Grandchildren iV sr , �YJ • J� I Y \Ii n m - mimft XQ f 1 ORO h fT i th t7 „I s paN F i i 3 1..P+ C.�� �. f�. V L � yY �T •. tlI ��•f QW "r."i7� 0 4.�J �^'! r .. , xw �j � it�!f^ST�l .. M1,4 F. nF °' � �iti� C ♦ v � Lf :V �.^e i e: J,a it a t 4? ,� .vim^ ,� ��c� -� ✓'� .Za�t • e"I I jvj U� E I/Y C� r1 • PARKS, BEACHES AND RECREATION COMMISSION RECREATION AND OPEN SPACE ELEMENT COMMITTEE Thursday - May 17, 2001- 4pm City Council Chambers AGENDA 1. Call to Order LJ ='d_ 5_ 9 Cn 2. Public Comments Members of the public are invited to comment on non- agenda items of public interest. Speakers are limited to three minutes. 3. Recreation ft Open Space Element Continued discussion/ review of the Element. 5. Adjournment - � S 0 f"" Distribution: %,Xat Beek, Chair Stuart Macfarland Donald Pfaff vArfdrea McGuire David Niederhaus Marcelino Lomeli Donna Kienitz 12,0,;,, iz.s 3 T A (Y\- )UD 9 2/26/2001, 4:19 PM Andrea McGuire, Andrea From: Arcese, Lome Sent: Monday, February 26, 20014:19 PM To: McGuire, Andrea Subject: Recreation and Open Space Element Objectives and Policies 4.2 New Marine Facilities: Public boat launching facilities. As a result of the fact that the City owns very few upland parcels in the Lower Bay, we have few opportunities to pursue new launch facilities. This is, particularly frustrating because State Boating and Waterways would provide a 100% grant to build them if a site were available. The best, most recent possibility is the Marina Park site between 161h and 181" and Bay. But a decision on this site is very politicized and years away. Marine Sanitation Devices: The City is currently pursuing State Boating and Waterways grants to refurbish existing marine sanitation facilities and locate additional locations within the Lower Harbor. There are currently 20 marine pumpout facilities located in the Lower and Upper Bays, 10 of those are public. Guest Slips: *Because the City owns very few upland parcels around the harbor, we have limited opportunities to pursue guest slips in the bay. However, we are considering the refurbishing of existing public docks to more effectively use the space for guest slips in additional to their use as a fishing platform. Again, potential redevelopment at Marina Park could provide additional guest slips. That is also true for restrooms and showers, again because of limited upland property ownership the City has few opportunities to prepare and make those available. This is also true for drinking fountains. The Junior Lifeguard Program issue will be addressed by the Fire Department Tony Melum FEB -27 -2001 16:36 KETTERING PARKS & RECR. 937 296 3338 P.01 City of Kettering Parks Maintenance Center • 3170 Valleywood Drive - ',Kettering, Ohio 45429 - Phone (937) 296 -2486 - Fax (937) 296 -3338 Fax Cover Letter Date: _� i lo O 1! Time Please deliver the following as soon as possible: TO: Name Comp Fax #: • FROM: Name. I �J i Total number of pages (+cluding cover letter): I i COMMENTS 1'f you are not receiving properly or do not receive all the pages, please call (937) 296 -2486 as soon as possible. Thank you. CITY _FKETTERING PARKS, RECREATION AND CULTURAL ARTS DEPARTMENT FEE -27 -2001 16:3E KETTERING PARKS & RECR. 937 296 3338 P.02 (� meuering ;r-arK a V` Open Spaice Plan 2000 6/96 PLANNING PROCESS With the completion of the Open Space Standards in 1991 and the Delco Park Study in 1993, most of the pileces of a comprehensive plan for outdoor recreation and park facilities were in place. The Leisure Facility Study completed in 1988 addressed most of the indoor recreation needs, but it needs to be updated. The department has concer;trated on completion of the outdoor plan due to the lack of opportunities for additional open space, pressures for development and availability of local and state funding. This plan will be adopted by the Planning Commission and City Council and becom3 a part of the City's Comprehensive Master Plan. The Kettering Park 8j Open Space Plan 2000 is designed to be a working document. The typical 10 - 20 year plan does not easily fit into yearly planning needs. The following goals and planning process was used to complete the plan. GOALS FOR THE PLAN • Be practical, flexible and feasible. • Involve the citizens;. • Provide improved `access to parks for all citizens. • Maximize public - private and area governmental partnerships. • Recommendations should be based on a "benefits" approach. This planning method considers the personal, socio- cultural, economic and environmental benefits associated with outdoor recreation and park visits. • Continue a strong; working relationship with the Kettering Schools. • The: Kettering Park and Open Space Plan 2000 will form a rational . basis for Capital Improvement Program priorities over three -to -five year periods. CONTINUOUS IMPROVEMENT PLANNING MODEL The process of impra'ving our parks needs to be continuing and in concert with the city's resources and wishes of the citizens. The Parks, Recreation and Cultural Arts Department has adopted a planning approach that provides for identification of needs, development of plans to meet those needs and a way to monitor progress. The model on the following page shows how the various planning steps relate to one another and most importantly establishes a model for future park planning. PARK MASTER PLAN PROCESS When improvement, needs for an individual park are extensive, a master plan is develc,ped. The seqond chart outlines this process. Open'Spl E 0 • • FES -27 -2001 16:37 KETTERING PARKS 8 RECR. 937 296 3338 P.03 O—p'e" W Space Plan:2000 c" » 8 b ° o � � L O N 6 i o •p" A a� a� 0 9 m C •Ir c IL � •L .a u u CL � Y � C a. a ao 9 60 FES -27 -2001 16:38 KETTERING PARKS & RECR. 937 296 3338 P.04 I�cuz� It 45 r as ft %x T—' Open Space Plan 2000 6/96 C 0 �d C E m � d E C BOA C LL 0 C C G) � ld w a to C Co CL ao 0 Cd C Y. 4J 4J W Y) O L a C AM w ,J,w Yl Cd MMIOM s to a Co 10 i 0 U FEB -27 -2001 16:38 KETTERING PARKS 8 RECR. 937 296 3338 P.05 menering ;rarK a Open Space Plan 2000 6/96 PARK CLASSIFICATION Park and recreation land classifications describe park and recreation facilities of state, regional and local significance. National Recreation and Park Association (NRPA) and Ohio's Statewide Comprehensive Outdoor Recreation Plan (SCORP) each have slightly different descriptions :for these facilities (see Appendix C). When recreation property is acquired or developed, the classifications describe the facilities, the clientele and the travel distance according to the size and purpose of the property and its facilities. The foltowing open space classifications describe NRPA, SCORP, and Kettering's open space park classifications. City of Kettering's Park Classifications_ I Park Types Acres Description Mini 24� 5 minute walk, .25 mile service radius, located in high density area, landscaped, easy accessibility, specialized facilities for concentrated or limited population, very intensive recreation, playground, open space, hard surface. Neightorhooe 3+. 5-15 minute walk, .25 - .50 mile service radius, within neighborhood, limited parking, intense and passive recreational activities,* usually no organized activities, easy accessibility, family oriented, school -park development, playground, play fields, hard surface, open space, picnic area. Community 20+ 15 -20 minute drive, 1 -2 miles service radius, open space with buffers, several neighborhoods, organized activities, natural features with areas suited for intense development, natural buffers for passive recreational activities, diverse environment qualities, playground, play field, shelter, open space, picnic area, parking facilities. Regional 200+ 30 -60 minute drive, several communities, more extensive open space for passive recreation. 80% undeveloped, but useable for passive recreation, one control and entrance. 12 OpenFSp1 FES -27 -2001 16:39 KETTERING PARKS 8 RECR. 937 296 3338 P.06 nr«cinIy rain %x Open Space Plan 2000 6/96 State 100b+ 1 hour drive, multi -use recreation area, unique natural resources, specialized activities, 80% conservation for preservation and maintenance of the natural resources. Greenuray Open Maintains natural corridors, links population centers with natural areas, used for recreational modes of travel, camping &:some intense -use. Specia; Use Facilities Open 1 hourdrive, specialized orsingle purpose recreation, areas that preserve, maintain, and interpret buildings, sites, and objects of archeological significance, golf course, outdoor amphitheater, fishing pond. OpenSpl 13 I I 1 • i FES -27 -2001 16:39 KETTERING PARKS 8 RECR. Kettering, varK & Open Space Plan 2000 F 937 296 3338 P.07 6/96 OpenSp1 14 FEE -27 -2001 16:40 KETTERING PARKS 8 RECR. 937 296 3338 P.08 p Kettering ParK & Open Spa ce Plan 2000 6/96 CITY OF KETTERING FACILITY STANDARDS The following charts illustrate the facility standards recommended by staff for Kettering mini, neighborhood wind community parks. These charts show those items needed for a park to function all levels and to meet the level of quality and play value expected by our citizens. Optional facilities are those that may extend the play value and/or recreational opportunities of a park beyond the minimum level. VINI PARK MENIMURA" :OPTIONAL. Play -agvipment Off- street parking Neighborhood street access Half- -court basketball On- street parking Drinking fountain Picnic, tables (seasonal) Benc�es NE1GH80RHOElt) PARK( MINIMUM OPTIONAL .. Play equipment Collector street access Off- street parking Drinking fountain Picnic tables Benches Sports facilities (minimum of one): Yennis Baseball Basketball Chemical toilets (seasonal) Open5p1 Fitness trail Shelter Permanent toilets Pay phone P 15 0 C, • i i i FES -27 -2001 16:40 KETTERING PARKS & RECR. p Kettering YarK & �? Open Space Plan 2000 937 296 3338 P.09 6196 COMMUNITY PARK MINIMUM OPTIONAL: Play ?quipment Supplemental chemical toilets (seasonal) Collector street access Water feature Off- street parking for all cars Arterial street access Hard - surfaced paths Concession stand Drinking fountains Storage Sports facilities (minimum of four): Tennis Baseball Basketball Sand volleyball; Soccer Football SMX Fitness trail Picnic shelter(s) with tables Benches Permanent restrooms Pay phone Passroe areas 16 Open•3p1 FEB -27 -2001 16:41 KETTERING PARKS 8 RECR. 937 296 3338 P.10 p Kettering lrarK & V Open Space Plan 2000 6196 RECREATION FACILITIES CHART The Recreation Facilities Chart illustrates the National Recreation and Parks Association (NRPA) standards applied to Kettering. The NRPA standards were used to evaluate Kettering's needs. These standards are relative rather than absolute requirements, and should serve as guidelines to aid in the planning and decision - making process. They point to deficiencies or surplus' in the provision of adequate recreation areas for each district as well as the city as a whole. The chart shows thatithe city as a whole has adequate recreation facilities. District #4, however, is deficient, in several areas including tennis, softball and baseball. 17 Open3pl FEB -27 -2001 1641 KETTERING PARKS 8 RECR. 937 296 3338 P.11 Open Space Plan 2000 ayo I i i IA W O w }I LiftQy y i d V N V O i I� Z G o ;;-j . LL N O E LM O v ++ a, m O 51 L:'C r L,- TOTAL P.11 COI d g O f0 O M1 v' d L' y.: Y � oz CA 7 L Y LL, v °o Cm C i ° ma !� E E — ti ° ¢ Ec �'..'E& y o CL C6 O u ?- ..: Y �y L lG _ R _ ' M L = ` _ Z F —! Y um, I O O O OQ Ct GGF OG! . Q) c. $ O O O O O O O O O b y O asY 5 N L n L N N O N L N L L L L O �' � L Y Y 2 r CL CL CL C6 . CL j!e G o ;;-j . LL E Aj a, m TOTAL P.11 INTRODUCTION In the face of substantial growth anticipated over the next 20 years, the City of Tracy has embarked on an ambitious program of city building to ensure the continuance of the quality of life which has made the city so attractive throughout its history. One important element of this process has been the establishment of a quality parks and parkways system. The Specific Plan for the new areas establishes the basic elements of this system. This manual is intended to carry out those original concepts by developing guidelines that will ensure a consistency of design. facilities and materials throughout, including the 1993 adopted Urban Management Plan. In keeping with Tracy's enthusiastic civic spirit, the concepts for the parks system were carefully developed in concert with the community as part of the Specific Plan process. Initially, this took the foam of a Parks Committee: at the committee's recommendation, a Parks and Recreation Commission was established continuing this spirit. The Conmiission dedicated much time and effort. along with the Parks and Recreation department and other City staff, in the development of this manual. The result will be a parks and parkways system that will be a point of pride for the city of Tracy in years to come. Founded in 1878 by Iadtrop Tracy of the Southern Pacific Railroad, and incorporated in 1910. Tracy's history spans the development of a broad agricultural base in the Central Valley, with town centers such as Tracy linked by the railroad. To this day, Tracy retains its original rural character, its values rooted in family, the home and community. • The Specific Plan's intent for the parks and parkways system was to reinforce this character. The parks, the heart of the system, were planned in conjunction with the schools, to provide a base for recreation for each neighborhood. Mini -parks were established as an amenity within each subdivision. The parkways were intended for recreation, and to provide a 'link for the pedestrian and bicyclist, as well as the motorist, to school, work and shopping. Flowering trees used throughout the system, recall the orchards of the Central Valley and Tracy's agricultural heritage, gateways at the city's main entrance points focus on the railroad and its role in Tracy's development and history. U While many of the design elements of the parks and parkways system, particularly the parkways. were established in the Specific Plan, much was left at that time to interpretation. The following is a summary of the general goals established in the development of the Parks and Parkways Guidelines, and how they are incorporated into this manual. INTENT AND SCOPE The parks and parkways system as described in this Design Manual is set forth in accordance with the intent and requirements of the City of Tracy Residential Area Specific Plan and Industrial Areas Specific Plan. The design guidelines, standards. details and specifications provided by the Tracy Parks and Parkways Design Manual have been prepared expressly for the City of Tracy under direction of City staff, the Parks and Recreation Commission and the City Council. The Design Manual has been reviewed by the Director of Public Works. Date: 96 INTRODUCTION 10.1 Sheet 1 of 3 CITY OF TRACY PARKS AND PARKWAYS DESIGN MANUAL The Design Manual is intended for use solely within the City of Tracy under the supervision of the City's Department of Community Development. Department of Parks and Recreation. and Department of Public Works in the implementation of its parks and parkways development program. This Manual is not intended for any reuse or adaption by others or elsewhere or under design criteria or conditions which are different from those upon which this Manual is based. These criteria resulted from discussions and review of those involved including consideration of available industry standards for safety, durability, and appropriate use as listed in the References section of this document. It is the intent of the City that this Design Manual be a "living document ", requiring ongoing review of all its components to monitor public safety and to ensure the incorporation of up -to -date technology and industry standards. Systematic review of specific park and parkway plans and drawings is also required to ensure appropriate application of these guidelines, and to ensure that specific design applications are made with safety, durability and appropriate use in mind. In addition, adequate maintenance of the park and parkway installations is critical to ensuring their safety and durability. The compilation of these guidelines assumes that adequate maintenance including regular inspections and prompt repair are an integral part of the management of the parks and parkways system. The location of the bikeway system within the drainage channels and parkways has been laid out in accordance with the directives of the City Council, and the requirements of the Specific Plan and the drainage system engineers. At the direction of the City Council, barrier fencing of the drainage channel has been excluded in favor of recreational trail access however, provision of a system of signs warning pedestrians and bicyclists of danger to public safety during storms and flooding is called for. The bikeways are shown in the street in some of the parkways in accordance with the intent of the Specific Plan as adopted by the City Council. This approach is currently considered adequate by many cities for the provision of bicycle access along roadways. The Bikeway System will expand with future growth and coordinate with the 1991 City Plan and 1994 County Plan. These areas of public policy in particular will require continuing monitoring and consideration by City staff, commissions. and City Council, to determine the appropriate application of the Design Manual, and whether adjustment of any on is required. The intent of the Park and Parkways Design Manual is to supplement the City Standards. City Standards for presentation of design (e.g. scale, original mylars, as- builts, etc.) are to be met for all Park and Parkway designs. URBAN MANAGEMENT PLAN ADOPTED As a Living Document, the Parks and Parkways Design Manual is to be used as a planning guide for the Urban Management Plan (General Plan) of 1993 to insure the continuity of design and construction of the park and parkway system. I\J INTRODUCTION Date: I/96 10.1 Sheet Z of 3 CITY OF TRACY PARKS AND PARKWAYS DESIGN MANUAL • • 1. Modifications to the existing Residential Specific Plan, policy and resolutions are needed for the Urban Management Plan. The following guideline was adopted by the City in its implementation phase in 1994. The Urban Management Plan should continue to recognize the neighborhood park as the focus of the park system. The open space, traiiways. and bikeway systems would center around the neighborhood parks and community facilities such as schools, shopping centers. etc. By using the neighborhood park as the focus for the park system, the mini parks and community park will supplement community needs. By using the standard of 3 acres of neighborhood and mini parks per 1,000 population. it allows one acre to be used for future community park purchase and development. It is that one acre in -lieu fee and /or park credit that would enhance the City's program to develop the community park and its facilities. Park Dedication Matrix Type Dedication Requirement Size Service Area Mini Park 1 acre 1 acre 1/4 mile radius per 1,000 Neighborhood 2 acres 5 -6 acres 1/41/2 mile radius Park per 1,000 or school service area Community 1 acre 20-40 acres 1 -2 mile radius Park per 1,000 2. Community parks of 20 to 40 acres will be planned for the community areas. `L'a'th site location will depend upon the adaptation to the Specific Plan's provision in the planning process. a. Each community area to have developed a community center not less than 10,000 to a maximum of 20,000 square feet that may be build in conjunction with additional community facilities such as libraries, fire stations, schools, etc. Based upon the five community areas, five centers would be needed. These centers would be a part of the community park and could include meeting rooms, a pool, indoor gymnasium. senior facilities, preschool, etc. Actual design and purpose would be established during the community area specific planning process. b. A new section to this Manual. PK 3, Community Park. will be added when the first Community Park is designed. New guidelines, site zones, and elements will be made part of this Manual based on the initial design. INTRODUCTION Date: 1196 10.1 Sheet 3 of 3 CTTV OF TRACV PARKS ANN PARKWAYS DESIGN MANUAL DESIGN GOALS: A. PROVIDE FOR AN OVERALL AESTHETIC CONCEPT THAT IS IN KEEPING WITH THE SPECIFIC PLAN, REFLECTING AN IDENTITY FOR THE PARKS AND PARKWAYS SYSTEM THAT IS ROOTED IN TRACY'S HISTORY, AND IN ITS APPEAL TO THOSE DESIRING A FAMILY - ORIENTED /SMALL TOWN LIFESTYLE AND A HIGH QUALITY OF LIFE. 1. Provide for historic features in the parks and parkways. 2. Establish design details that fall into three themes: A. Small Town. Reminiscent of historic architectural detailing in and around Tracy, and that which is typical of the era when Tracy was established. B. Valley Landscape. Recalling a casual, comfortable lifestyle typical of California's interior valleys. C. Railroad . Incorporating details and themes inherited from railroad associated architecture and elements. These are outlined in the Design Themes section of the manual, and should carry through to the selection of all details, and the development of new ones. The allocation of design theme to different parks is outlined in the Parks Concept Matrix, PK 0.2.1 and PK 0.2.2. The design theme of the parkways is Valley Landscape. 3. Establish an open, pastoral effect that recalls Tracy's agricultural origins. This is accomplished through extensive use of turf, an ornamental planting approach, tree planting with rows and drifts of flowering trees that is reminiscent of orchards and agricultural field wind rows. In the parks, establish signature gydupings of flowering trees at social space areas in keeping with the orchard theme. 4. In the drainage channels, establish an environment that is open, pastoral, and moderately maintained, and that recalls the natural California riparian ecosystem through choice of plant material and the fostering of wildlife. A wilder appearance is encouraged in drainage channels in outlying areas through choice of plant material that is more casual in appearance. 5. Highlight the natural beauty, color, and seasonal rhythm of the California valley landscape through the use of highly colored median and accent plantings, spring - flowering trees, and fall - colored foliage wherever possible. B. PROVIDE FOR SAFETY, EASE OF MAINTENANCE, AND LONG -TERM COST EFFECTIVENESS. 1. Use drought tolerant materials wherever possible and appropriate. 2. Lay out lawn areas for ease of mowing, and groundcover /shrub areas for ease of access and maintenance. 3. Establish sight triangles at parkway intersections and park entries, to maximize safety and visibility. 4. Provide for visual access from the street, or in neighborhood parks from a drive - through police accessway„ of all areas. • INTRODUCTION I 0.2 Date: 1 196 Design Goals Sheet 1 of 2 CITY OF TRACY PARKS AND PARKWAYS DESIGN MANUAL 0 • ri U S. Select and detail site elements and materials that are sturdy and will withstand abase, and that are Simple in construction. 6. Establish a maintenance aesthetic for plant material that requires minimal pruning and special attention except in designated areas. C. PROVIDE AN OVERALL AESTHETIC APPROACH THAT IS SIMPLE AND ELEGANT, APPEARS SUBSTANTIAL, AND WILL BLEND WITH MANY ARCHITECTURAL STYLES. 1. Provide massing of plant material for a substantial appearance. 2 At parkway sound walls, choose materials, colors and detailing that will serve as a backdrop for the planting, and will blend with many architectural types without competing. Select a simplified wall detail that accomplishes variation through texture and color. Choose deep neutral colors. 3. Detail fences, walls and other structures and furnishings that are simple, elegant and well- proportioned. Use deep, neutral - colored paints and stains. D. PROVIDE FOR FLEXIBMM IN THE GUIDELINES THAT WILL ALLOW FOR ADAPTABILITY AND IMPROVEMENT OVER THE YEARS, AND ALLOW FOR EACH DESIGNER'S INDIVIDUAL EXPRESSION FROM PARK TO PAR%, AND SUBDIVISION TO SUBDIVISION. Date: t 196 L Emphasize the specification of quality, character, appearance and performance, while avoiding specific manufacturers, whose quality and products could vary over the years. 2 Allow for flexibility in selection of plant material, establishment of color scheme, and specific coordination of planting and landform design agthin the parks and parkways framework. 3. Provide a choice of materials wherever possible. 4. Establish a manual outline framework that is infinitely expandable. Pages may be added to any section from design concept matrix to details, as Tracy's park and parkways system grows, needs expand, and new technologies and approaches develop. OF INTRODUCTION Design Goals I 02 Sheet ; of; Note: The following is a matrix of allowable activities in the different categories of parks and parkways. These establish a general intent for the level of activity in each of the park types. Any of the allowable facilities may be provided where space permits. N13NI NEIGHB. ART. CHANNCOMM+ ACTIVITY TYPE ACTIVITY ELENINT USER GROUPS' PARKS. PRKS. PRKWYS. PKWYS. PRK. SPORTS Turf Sports Court Sports Multi -Use Aquatics Running/ Exercise Special PLAY Soccer. Youth league 7 -12 Teen/adult league 13- middle adult Softball: Youth league 7 -12 Teen/adult league 13- middle adult Baseball: Youth league 7 -12 Teen/adult league 13- middle adult Informal turf sport area All Basketball: Full court youth 7 -12 Half court youth 7 -12 Full court standard 13 -middle adult Half court standard 13- middle adult Tennis court(s) 7- seniors Sand volleyball pit 7- seniors Handball/racquetball (4 walls) 7- seniors Night -lit oourts /fields 13- seniors Multi -use (volleyball, basketball, 7 -12 tennis) 7- seniors Sport wall (handball, tennis) 7- seniors Swimming Pool 0- seniors Fitness Course: Youth 7 -12 Standard 13- seaiors Compact 13- senior Bocce ball 7- seniors Horseshoes 7- seniors Lawn bowling 7- seniors Shuffleboard 7- seniors Putting green 7- seniors OPPORTUNS. Conventional play equipment 0-12 Fxploratlon 0.12 Tot -sized 0.13 Adventure playground 7 -12 Tricycle Course 0-6 Sandbox 0-6 Stored play equipment 7 -16 Water play: spray pad, wading 0-16 - pool, toy boat area Supervised play 7 -16 Day camp 7 -12 + provided for comparison only ' where space permits at park /school and cul-de -sac frontages DESIGN INTENT 10.3 )ate: 96 PROGRAM ACTIVITIES MATRIX Sheet I of CITY OF TRACY PARKS AND PARKWAYS DESIGN MANUAL • •6fLNI ACTIVITY TYPE ACTIVITY ELEMENT USER GROUPS PARKS. NEIGHS. PARKS ART. CHANNCOMM+ PRKWYS. PKWYS. PRX. FACILITIES Drinking fountains , Restrooms Picnic tabimbarbecues: . Individual Group Picnic shelter , Parking All Handicapped access . Security lighting Waste cans , Dumpster fatality , Emergency vehicle actress , TRAILS Pedestrians Bikes All , SOCIAL/ Recreation center for crafts, CULTURAL meetings, day cue Area for block parties All , Amphitheater (small) , Gazebo /arbor SPECIAL Community garden Decorative garden • Natural area . Special area for disabled (Le., raised beds, fragrance garden. accessible parcourse) Dog walk area All Sculpture/mural , Fountain , Observation tower /special ,+ , attraction + provided for comparison only • + where space permits at park/school and cul-de-sac frontages DESIGN INTENT 10.3 Date: 1 196 PROGRAM ACTIVITIES MATRIX Sheet 2 of 2 CITY OF TRACY PARKS AND PARKWAYS DESIGN MANUAL .ut S,64/ ;I,YD ?rLyIL L mar /?ACUPD W67-L P M16 'Irr" i4: 15 '_.c.t ccGFrX VALLEY LANDSCAPE I 0.4.1 Date: 1 / 96 Design Theme Studies I Sheet 1 of t CITY OF TRACY PARKS AND PARKWAYS DESIGN MANUAL Ll