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HomeMy WebLinkAbout07 - Use of Lookout Point, Inspiration Point and Obstructions on Beach(Item 7) October 2, 2001 COMMUNITY SERVICES DEPARTMENT • Arts it Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Recreation Activities Committee Re: Use at Lookout Point, Inspiration Point and Obstruction on Beach RECOMMENDATION Forward the following items to the City Council: a. Amend City Council Policy 1-4 — Commercial Uses in Public Parks to include the following (amended policy attached): Commercial uses of public park lands are not meant to limit availability to the public. Although some use by reservation may be desirable ia re taiA eiremstanees to provide revenues to offset maintenance costs of tqe balance a park, commercial use shall be limited as provided below to minimize intrusion into public access. • Use of public parks for the purpose of raising funds shall be permitted only for Title 5011c)3 organizations. All such groups must adhere to City Council Policy 1 -25 - Public Use of City Facilities: under Rules and Regulations. subsection E. b. Provide an addition to Municipal Code 11.08 that specifically addresses the continuing use of the public beaches for large catered/ professionally planned events such as reunions, weddings, memorials and other ceremonies. This addition would include the following restrictions: Groups are not permitted to reserve areas of the public beach using any of the following methods; roped off areas, installation of rental chairs, putting an archway, gazebo or stage on the beach, or any other method that would prohibit beach users from using any area of the beach for any prescribed length of time. c. In order to ensure the enforcement of these codes and other park use regulations, forward to the City Council the request for development of a Park Ranger position, or similar staff, to be trained to monitor code violations to Titles 5 and 11 and educate the public on proper park usage. This would be a part-time position on weekends and peak hours only. Funds for this position could be offset through increased rental fees, and facility deposits that are retained for non - compliance. Direct staff to implement the following changes starting January 1, 2002. d. Limit the number of park /picnic rentals at Lookout Point and Inspiration Point to 6 per • month with no rentals permitted from Memorial Day Weekend through Labor Day weekend. Change the maximum number of participants for reservations at Lookout Point to 20. e. Develop a public education program and signage where appropriate to inform residents and park users of new regulations Use at Lookout Point, Inspiration Point and Obstruction on Beach Page 2 . BACKGROUND Because these areas are in the coastal zone, it is necessary to guarantee access to those public areas. As usage by groups events increased and the popularity of certain locations precluded the casual park user, the Recreation Activities Committee began reviewing issues relative to the following areas: Excessive reservations in Lookout and Inspiration Points which limit public access to these areas. • Increasing use of the beaches and parks by large groups using commercial set -ups. • The increasing need to have some enforcement support for abuse of park rules and regulations The issue of caterers on the beach was discussed. However, that issue is adequately addressed in Municipal Code 5.11.040. On July 30, 2001, the Recreation Activities Committee met to discuss these issues with Fire Department staff and concerned residents. The above recommendations were discussed with City Attorney's office. Recommended changes to the Municipal Code should be forwarded to the City Attorney for finalization and presentation to the City Council. Attachments: 1. Council Policy 1 -4 with proposed changes 2. Municipal Code 11.08.010 3. Park 8 Facility Rental Polity Flyer r1 U 0 1 -4 COMMERCIAL USES IN PUBLIC PARKS • Commercial uses of public park lands are not meant to limit availability to the public. Although some use by reservation may be desirable in rerW^ ^°•ri-ImS °^^°° to provide revenues to offset maintenance costs of the balanre a park, commercial use shall be limited as provided below to minimize intrusion into public access. use fees. If practical and feasible, consideration could be given to use of segments of various public parks for commercial development on a revenue - producing basis. Commercial developments, as approved by City Council, may include, but not be limited to, restaurants, equipment rentals, food concessions, tennis center, pro shops, etc. Each proposed commercial use would be carefully studied and judged on the merits of the individual case, as recommended by the Parks, Beaches and Recreation Commission, and approved by the City Council. Adopted - May 12, 1975 Reaffirmed - January 24, 1994 Formerly 1 -16 • 11.08.010 Obstructions on Public Beaches Prohibited. Page 1 of 1 Title 11 RECREATIONAL ACTIVITIES" • Chapter 11.08 CONDUCT ON BEACHES AND PIERS* F, 1 LJ • 11.08.010 Obstructions on Public Beaches Prohibited. No person shall install, erect, or place any sign, recreational equipment (such as volleyball or badminton pole /net, portable play apparatus, and trampoline), fence, fire pit or barbecue, or similar encroachment on any public bay beach, ocean beach, tideland or park unless authorized or permitted to do so by formal action of the City Council, the written consent of the City Manager, or the provisions of this Code. The provisions of this section shall not prohibit the placement of beach umbrellas, sunscreens, shades or similar objects in conjunction with the daytime use of any ocean beach, bay beach or tideland. (Ord. 99-23 § 1, 1999) http: / /ordlink .com/codes /newportb /_DATA/TITLE l l /Chapter_11 _08_CONDUCT_ON_E.. 09/27/2001 F- r-I L-A 11 ', NA 1Z City of Newport Beach Community Services Department 3300 Newport Blvd, P.O. Box 1768 Newport Beach, CA. 92658 -8915 Phone: (949) 644 -3151 FAX: (949) 644 -3155 Park Et Facility Rentals �9 *= Note: All Rentals are governed by City Policies 1 -21 and 1= 25. Security/ Compliance deposits are required for all public rentals. RESTRICTIONS: The City does not issue rentals on the holidays of Christmas Eve, Christmas Day, Easter, President's Day, Independence Day, Labor Day, Memorial Day, News Years Eve, New Years Day, Thanksgiving and Veteran's Day. Park and Building Reservations must be made a minimum of 5 working days in advance of the event. PICNIC RENTALS: Only 2 Picnic Tables are included with any reservation! Rentals DO NOT INCLUDE exclusive use of public park areas or playgrounds. Picnic Rentals are for groups of up to 35 persons, larger groups must reserve and pay for both Picnic and Park areas! FEE SCHEDULE (Rates are hourly, 2 -hour minimum) COMMERCIAL NON- PROFIT PRIVATE ELECTRICITY is available only at Peninsula Park Gazebo for a $10 per hour charge. RESERVABLE PICNIC AREAS are located at the following Parks: Arroyo, Begonia, Bonita Creek, Cliff Drive, Eastbluff, Grant Howald, Irvine Terrace East, Irvine Terrace West, Mariners, Peninsula, San Miguel, ft Veterans Memorial. BOUNCE - HOUSES and similar activities can only be accommodated at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula, San Miguel, and Veteran's Memorial! During the Summer Months of June, July 8 August Bounce Houses can not be used at Peninsula. WEDDING CEREMONIES can be accommodated at many City of Newport Beach Parks. Please call for _ information. Resident Non -Res. Resident ,. Non Res - ; ° Resident Non -Res. PARK 8: PICNIC AREAS Non -Res. MEETING ROOMS Park Et Picnic Areas 170 340 `� E 14,E 78 _` 17 34 Peninsula Park Gazebo 170 340 14 28 . --; .- 17 34 ELECTRICITY is available only at Peninsula Park Gazebo for a $10 per hour charge. RESERVABLE PICNIC AREAS are located at the following Parks: Arroyo, Begonia, Bonita Creek, Cliff Drive, Eastbluff, Grant Howald, Irvine Terrace East, Irvine Terrace West, Mariners, Peninsula, San Miguel, ft Veterans Memorial. BOUNCE - HOUSES and similar activities can only be accommodated at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula, San Miguel, and Veteran's Memorial! During the Summer Months of June, July 8 August Bounce Houses can not be used at Peninsula. WEDDING CEREMONIES can be accommodated at many City of Newport Beach Parks. Please call for _ information. Please Continue on Next Page Resident Non -Res. Resident = r Non -Res: - , . Resident Non -Res. MEETING ROOMS Balboa CC (Small Room) 85 170'ti 40 80 Bonita Creek CC 85 170 23 4&!u EX 40 80 Carroll Beek CC 85 170 23 ,�- 4nii��I 40 80 Cliff Drive Meeting Room 85 170 40 80 CYC Meeting Room 1 85 170 23 46 -, 40 80 Mariners VJC Room 85 170 23 ..._'_ 46 r _ 40 80 OASIS Classrooms 85 170 23 .,,; -46 ,, 4c #, 40 80 WNCC Classrooms 85 170 40 80 Balboa CC (Dance Room) 85 _ 170 23 40 80 Balboa CC (2 Rooms) 142 285 75 150 City Council Chambers` 85 170 23 : < . 46. 40 80 OASIS Multi - Purpose Rm. 170 340 1 45 •' 9Q, 80 160 Library Rm. N/A N/A 0Cen. : 45 9Friend's 80 160 Please Continue on Next Page • `Lights add $30 per field per hour. Field Prep adds $30 per field. SECURITY DEPOSITS Please Note: failure to property clean up after a rental, damaging property, and other non- compliance with Facility Use Regulations are grounds for forfeiture of deposit. Rooms, Parks a Picnic Areas: Under 200 Attendance = $55 200+ Attendance = $110 Gymnasiums: $175 Oasis Multi - Purpose Room (No Alcohol): $175 Oasis Multi - Purpose Room (Alcohol to be served): $300 Central Library Friend's Meeting Room: $150 The Central Library Friends Meetinp Room is only available during normal Library hours. These are Monday through Thursday 9:00 a.m. to 9:00 p.m. and Friday a Saturday 9:00 a.m. to 6:00 p.m. •$75 clean -up FEE for use of Friends Meeting Room if Kitchen is used or Food is served. $60 FEE for use of Public Address System at Friends Meeting Room. $75 non - refundable cleaning FEE at Oasis. Use of the Public Address system at Oasis must be negotiated with 'Friends of Oasis.' SET UP FEE for the Central Library Friends Meeting Room is $75 OASIS SENIOR CENTER: Rentals at this site must be approved by the Oasis Senior Recreation Manager. Certain additional restrictions may apply to use of the facility, which will need to be discussed with staff. For Information about this facility, please call (949) 644 -3244. SPECIAL EVENT PERMITS a INSURANCE: Some Events ft Activities may require a Special - Event Permit or Insurance. Please check with the Community Services Department! Use of Bounce Houses or other vendor supplied play equipment requires the Providing Company to have City- approved Insurance Certificates on file. MAXIMUM OCCUPANCY OF PARKS 20 at Inspiration Point. 75 at Begonia, Cliff Drive, Ensign View, Galaxy View, Irvine Terrace East or West, Lookout Point, Spyglass Hill and Veteran's Memorial. 150 at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula Park, and San Miguel. MAXIMUM OCCUPANCY OF ROOMS a BUILDINGS 20 at Balboa C.C. small Mtg. Rm. and WNCC Rm. 6. 25 at Oasis Rm 5 and WNCC Rm. 1. 30 at Oasis Rm. 4, Oasis Rm. 6, •WNCC Rm. 3, and WNCC Rm. 5. 35 at Cliff Drive Meeting Room. 40 at Balboa C.C. Dance Room. 55 at Carroll Beek Meeting Room. 65 at Oasis Room 1 A /B. 66 at CYC Meeting Room. 70 at Bonita Creek Mtg. Rm., WNCC Rm. 2, and WNCC Rm. 4 (Dance Room). 80 at Mariners Meeting Room. 90 at City Council Chambers. 100 at Central Library Friends Meeting Room. 200 at Oasis Multi - purpose Room. (Valid from 7 -6 -2001) COMMERCIAL NON-PROFIT--',,-,:- PRIVATE Resident Non -Res. Resident .t'Non- Res: riw,z Resident Non -Res. GYMNASIUMS =4, , Lincoln /WNCC 180 350 40` 70 = i ;is 55 100 BALL FIELDS Bonita Crk Sports Cmplx' 170 340 17 ! 34 23 46 Lincoln Athletic Field 1 170 340 17 34 23 46 Mariners Park 170 340 17° 34 23 46 Peninsula Park 1 170 340 17 34 ' "' 23 46 `Lights add $30 per field per hour. Field Prep adds $30 per field. SECURITY DEPOSITS Please Note: failure to property clean up after a rental, damaging property, and other non- compliance with Facility Use Regulations are grounds for forfeiture of deposit. Rooms, Parks a Picnic Areas: Under 200 Attendance = $55 200+ Attendance = $110 Gymnasiums: $175 Oasis Multi - Purpose Room (No Alcohol): $175 Oasis Multi - Purpose Room (Alcohol to be served): $300 Central Library Friend's Meeting Room: $150 The Central Library Friends Meetinp Room is only available during normal Library hours. These are Monday through Thursday 9:00 a.m. to 9:00 p.m. and Friday a Saturday 9:00 a.m. to 6:00 p.m. •$75 clean -up FEE for use of Friends Meeting Room if Kitchen is used or Food is served. $60 FEE for use of Public Address System at Friends Meeting Room. $75 non - refundable cleaning FEE at Oasis. Use of the Public Address system at Oasis must be negotiated with 'Friends of Oasis.' SET UP FEE for the Central Library Friends Meeting Room is $75 OASIS SENIOR CENTER: Rentals at this site must be approved by the Oasis Senior Recreation Manager. Certain additional restrictions may apply to use of the facility, which will need to be discussed with staff. For Information about this facility, please call (949) 644 -3244. SPECIAL EVENT PERMITS a INSURANCE: Some Events ft Activities may require a Special - Event Permit or Insurance. Please check with the Community Services Department! Use of Bounce Houses or other vendor supplied play equipment requires the Providing Company to have City- approved Insurance Certificates on file. MAXIMUM OCCUPANCY OF PARKS 20 at Inspiration Point. 75 at Begonia, Cliff Drive, Ensign View, Galaxy View, Irvine Terrace East or West, Lookout Point, Spyglass Hill and Veteran's Memorial. 150 at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula Park, and San Miguel. MAXIMUM OCCUPANCY OF ROOMS a BUILDINGS 20 at Balboa C.C. small Mtg. Rm. and WNCC Rm. 6. 25 at Oasis Rm 5 and WNCC Rm. 1. 30 at Oasis Rm. 4, Oasis Rm. 6, •WNCC Rm. 3, and WNCC Rm. 5. 35 at Cliff Drive Meeting Room. 40 at Balboa C.C. Dance Room. 55 at Carroll Beek Meeting Room. 65 at Oasis Room 1 A /B. 66 at CYC Meeting Room. 70 at Bonita Creek Mtg. Rm., WNCC Rm. 2, and WNCC Rm. 4 (Dance Room). 80 at Mariners Meeting Room. 90 at City Council Chambers. 100 at Central Library Friends Meeting Room. 200 at Oasis Multi - purpose Room. (Valid from 7 -6 -2001) CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FACILITY USE REGULATIONS 1. Permission to use City facilities is granted subject to observance of regulations, and contracts may be revoked for any violation of these regulations. Users of the facility shall observe, obey and comply with all applicable City, County, State and Federal laws, rules and regulations. Full payment of fees and deposits must be made at the time of reservation and must be made at least five working days in advance of the desired All applications for reservations shall be made on official forms provided by the Community Services Department. The person applying for the reservation must be present during the entire rental, including during the opening and closing of the facility. 3a. Cancellation of rentals by users for any facility other than multi - purpose rooms may occur seventy -two hours prior to the scheduled use and will be charged an $8 service fee. Cancellations with less than seventy -two hours notice will be charged a $30 cancellation fee. In the event of cancellation by the City, notice will be given as far in advance of the scheduled use as possible. 3b. Cancellation of rentals by users of the OASIS Senior Center multi - purpose room that occur less than thirty days prior to the scheduled use of the facility will be charged 25% of the rental fee. Cancellations with less than seventy -two hours notice will be charged the entire rental fee. 4. Reservations may be made up to six months in advance. 5. Room, Park, Picnic Area and Field rentals with fewer than 200 persons require a $55.00 cleaning /security /compliance deposit. For events with an attendance of 200 or more, this deposit would be $110.00. All Gym and Oasis Multi - purpose Room rentals require a $175.00 cleaning /security /compliance deposit. When, in the opinion of the Community Services Director /City Librarian, activity conditions warrant the presence of security personnel, the cost of such service shall be borne by the renter. The City will contract with the security service vendor and the fee will be included when the reservation is made. 6. Alcoholic beverages are prohibited and shall not be permitted in or on a City facility, with the exception of wine and beer at the OASIS Senior Center multi - purpose room, or when requested and approved in writing by the Director. Rentals involving alcoholic beverages require a $300.00 damage and cteaning deposit. The City reserves the right to place restrictions on the use of alcoholic beverages in accordance with State Law and Department policy. No alcoholic beverages are permitted for activities expressly conducted for persons under the age of 21. 7. Food and refreshments, including alcoholic beverages, will be permitted only in certain designated areas as determined by the Director or a designated representative. B. Any intended use of outside vendors such as bounce houses, entertainment and caterers must be disclosed in the application and if permitted shall comply with insurance procedures as outlined in City Council Policy 1 -25. 9. Facilities and equipment are to be left in the same condition as they were prior to the rental. The renter is responsible to pay for any damage to property or loss of property. A fee equal to total replacement cost will be charged. It shall be the responsibility of the renter to see that unauthorized portions of the facility are not used. Repeat reservations will be contingent upon care of the facility, property and equipment, and observance of all 46 roved rules and regulations. Floors and counter areas are to be cleaned of any debris, and at[ trash deposited in trash receptacles. If additional maintenance hours are required to restore a facility, or piece of equipment, to its original condition, the cost will be deducted from cleaning and damage deposits. 11. The City of Newport Beach is not liable for accidental injury to persons or loss or damage of group or individual property. When it is deemed to be in the best interest of the general public, the City of Newport Beach will require the renter to furnish a Certificate of Insurance naming the City of Newport Beach as additionally insured. The amount of the insurance shalt not be less than $1,000,000 per occurrence of commercial general liability insurance. 12. One adult for each twenty minors must supervise groups composed of minors at all times. The rental contract must be completed and signed by one of the adults who will be attending and supervising the entire rental. 13. A City employee may be assigned to be present during the rental. The City employee shall be responsible for, and have complete authority over, the facility being rented, all equipment, participants and activities, and shall have the authority to request changes in activities, or cessation of activities, and the group(s) using the facility must comply with these requests or instructions. The cost of this City, employee will be borne by the renter. 14. Any decorating or other alterations to any facility are subject to the approval and conditions of the Director, No structures may be erected or assembled on premises, nor may any extraordinary electrical, mechanical, or other equipment be brought thereon unless special written approval has been obtained from the Community Services Department. All use of facilities shall comply with all State and local fire, health and safety laws. 15. Facilities shall not be used for purposes of advancing any doctrine or theory subversive under the Constitution of the United States. 16. No advertising shall be exhibited, no petitions circulated and no solicitation or sales made in public facilities or on public grounds without written approval from the Community Services Department. 17. Vehicles are not permitted on recreation grounds without written approval from the Community Services Department. 18. No gambling of any kind shalt be conducted on, or in, City facilities, and the renter shall insure that no profane language or other disorderly or unseemly conduct shall be allowed in any facility. 19. A contract may not be transferred, assigned or sublet. 20. All contracts will be issued for specific facilities and for specific hours, and the premises must be vacated as scheduled. The use of public address sound equipment wilt be limited to that provided by the facility, unless written approval has been secured by the ommunity Services Department through a Special Event Permit.