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Home My WebLink About12/4/2001 - Agenda Packet00RDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) November 6, 2001 CITY OF NEWPORT BEACH Parks, Beaches 8 Recreation Commission Tuesday, December 4, 2001- 7pm City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC Alt matters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence I30 (Item 1) To: Claire Donovan, November 7, 2001 Fm: Barry Grumman, November 12, 2001`" - �'f 2. Park and Tree Divisions (Item 2) Report of Park and Tree Division during November and upcoming projects in December. 3. Community Services (Item 3) • Report of Recreation 8 Senior Services during November and upcoming projects in December. 4. FY 2002/03 Capital Improvement Projects for Parks Division (Item 4) Review of Parks Division final submittal for FY 2002/03 CIP funds. DISCUSSION ITEMS 5. Use of Lights at Bonita Creek for February 9 Et 10, 2002 (Item 5) Response to request by Newport Riptide (girls fast pitch softball) for use of lights at Bonita Creek Park on February 9 l3 10, 2002. 6. Park Bond Fund Application for Funds and Projects (Item 6) Approval of application for Park Bond Funds to correct deficiencies in playgrounds and provide ADA access in parks. 7. Change of Date for Parks, Beaches Et Recreation Commission Meeting for January Establishment of date for January meeting. 8. Committee Reports - • Castaways (Beek, Macfarland, Skoro) • Recreation fr Open Space (Beek. Macfarland, Franklin) • Park Development (Allen, Beek, 5koro) • Recreation Activities (enelebrecht, Franklin, Tobin,) • Finance skuru, Alten, Beek) • Seniors (Allen, Eng(ebrecht, Tobin) FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT • CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting November 6, 2001- 7pm CONVENED AT 7:03Dm ROLL CALL Commissioners Present: Beek, Franklin, Tobin, Skoro Absent: Allen, Englebrecht, Macfarland Staff Present: LaDonna Kienitz, Community Services Director /City Librarian (arrived at 7:35pm) Marcelino Lomeli, Park It Tree Superintendent Andrea McGuire, Senior Recreation Manager Matt Dingwall, Recreation Coordinator Jim Gubser, Senior Recreation Leader Celeste Jardine -Haug, Senior Services Manager Haya Sakadjian, Recreation Coordinator (PT) Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Franklin to approve the minutes of October 2, 2001. Motion carried by acclamation. Public Comments Jan Vandersloot, SPON Tree Committee asked the Commission for funds for students to plant shrubs at Castaways and Cliff Drive Park. Chair Skoro reminded Mr. Vandersloot that the Commission did not have a budget but that a letter could be forwarded to the General Services Director from SPON requesting those funds. Manager Jardine -Haug introduced Haya Sakadjian, part-time Human Services Coordinator at OASIS, who will be conducting an intergenerational program with sophomores from Sage Hill and an art show with Harbor Day School. Manager McGuire introduced new City employee Matt Dingwall, Recreation Coordinator whose responsibilities will include facility reservations, special event permits, instructor payments and is the liaison for field assignments. She also introduced Jim Gubser, Senior Recreation Leader, who is assigned at the Community Youth Center after school programs and youth camps. Chair Skoro along with the Commission welcomed them to the staff and wished them well with their new positions. Consent Calendar 1. Item pulled by Commissioner Beek 2. Item pulled by member of the audience Parks, Beaches a Recreation Commission Regular Meeting November 6, 2001 Page 2 3. Community Services 4. Tree Donation - Accept tree donation from K. B. East to be planted at Irvine Terrace Park. 1. Correspondence - The following communications were acknowledged. To: Mary Ann Rall, October 16, 2001 Harvey Brown, October 18, 2001 Fm: Clare Donovan, October 19, 2001 Lawrence Spitz, October 23, 2001 Correspondence from Robert Walchli, November 5, 2001, was added and acknowledged. Discussion ensued regarding request for Capital Improvement Funds for the replacement of benches from Clare Donovan, President, Lawn Bowlers Association Manager McGuire stated that per the lease which the City has with the Lawn Bowling Club, the City's responsibility is for repairs, not replacement. Chair Skoro asked staff to draft a letter to Mr. Donovan stating Parks, Beaches and Recreation Commission considered their request and that they could not at this time recommend including a request for bench replacements at the Lawn Bowling Club in the FY 2002/03 Capital Improvement Program; and that the Commission agreed that these benches are within a private Club and available only to its members and that the cost should be borne by the Club and its members. It was also suggested that the Club look into the City bench donation program. 2. Park and Tree Division - Jan Vandersloot, 2221 E. 16`h Street, asked for a clarification regarding total number of trees removed annotated on the chart attached to the monthly activities report. Motion by Commissioner Beek to accept items 1 - 4 of the Consent Calendar. Motion carried by acclamation. 5. Commercial Uses in Public Parks and Beaches - Manager McGuire stated that the City Attorney will work on the rewording of the Municipal Code before it is forwarded to the City Council; but that unless some kind of enforcement is included that City Attorney would not approve of a policy change. Discussion ensued regarding Code Enforcement Officers and Park Rangers and a need for some type of a compliance deposit. Manager McGuire reviewed a typical day for a Park Ranger, and stated that she envisions a 16 -18 hour a week position with a maximum of 1000 hours per year for a approximate total of $18,000 a year. Parks, Beaches & Recreation Commission Regular Meeting November 6, 2001 Page 3 Commissioner Tobin stated that he had discussed this with the Police Watch Commander and that he did not want someone that would not be able to enforce the rule. Manager McGuire stated that the role of a Park Ranger would be more for education of community residents. Commissioner Tobin stated that staff must make sure that when a reservation is made that all conditions are clear and concise. Manager McGuire stated that one of the points for the new policy would be to stop businesses that are commercially profiting from events; they are not trying to stop the small weddings or family picnics. Chair Skoro opened the public discussion-, upon hearing none the discussion was closed. Discussion ensued regarding the need for revisions to satisfy the concerns regarding enforcement and signage issues. Motion by Chair Skoro to ask staff to review policy and continue this item at a later date. Motion carried by acclamation. 6. Newport Village - Chair Skoro reviewed the items received from the public and the Commission regarding the Newport Village site. Commissioner Beek stated that it is important to define a destination park before the recommendations are forwarded. Commissioner Franklin stated he still does not agree that library parking should be included as park of the design of the site. Director Kienitz reviewed the history of the site during the land exchange with The Irvine Company. She reminded them that at the time of planning for the library that a museum was to have been built with a large parking lot that was to be shared by the two institutions, the library and the museum. Chair Skoro opened the public discussion Jan Vandersloot, 2221 E. 16`h Street, distributed SPON's vision of the Newport Central Park. He reiterated that open space should not be used for parking. Elizabeth Stahr stated that she raised $2M for the Central Library and that the Central Library Friends Meeting Room had never been utilized properly because of the lack of parking. She also recommended that the parking lot be reviewed, as the spaces are much too narrow. Parks, Beaches £t Recreation Commission Regular Meeting November 6, 2001 Page 4 Larry Porter, 2712 Cliff Drive, stated that obviously the matter of parking needs more discussion and stated that the Commission needs to find out what people want. Chair Skoro closed the public discussion Motion by Chair Skoro to forward the recommended components for the Newport Village site as amended to Public Works and that a Request for Quotation be proposed. Motion carried by acclamation. 7. Energy Charges for New Resources at Youth Sponsored Sports Groups - Manager McGuire reviewed the fee changes based upon the costs for energy. She noted that staff would request the City Council to establish a rate for indoor lighting for co- sponsored youth sports groups at $15 per hour. 8. Opportunity for New Resources at Mariners Park - Watt Howald, Vice Chair, Board of Library Trustees, stated that an Ad Hoc Committee of School Board, Trustees and Library staff members had been meeting for several months regarding a joint project which would include moving the Mariners Library, the tennis courts and the sports fields to different areas of the park. He noted that they were on a short timeline, since the deadline to apply for funding is June 14, 2002. Trustee Howald stated that with the movement of the library a new parking lot would be designed which would help with the parking problem that already exists at that park. Trustee Howald stated that a Council Study Session with the Library Trustees would be held on November 27, 2001. The Commissioners encouraged Trustee Howald to go forward with the project and wished the Committee success in their fundraising. Kim Christiansen, Bobby Sox, stated that they were concerned with the movement of the fields and would like to be included in any planning. 9. FY 2002/03 Capital Improvement Projects (CIPI for Parks £t Tree Divisions - Superintendent Lomeli stated that the Parks Et Trees Division submits their CIP requests to the Commission every year in November and that they are asking for their approval in concept. Commissioner Franklin noted that the costs for a Street Tree Inventory seemed high. Superintendent Lomeli stated that it could probably be done for $80,000 instead of $100,000 and would be verified at the December meeting. Motion by Chair Skoro to approve FY 2002/03 Capital Improvement Projects (CIP) for Parks t3 Trees Divisions in concept. Motion carried by acclamation. 10. Committee Reports Parks, Beaches 8 Recreation Commission Regular Meeting November 6, 2001 Page 5 Castaways - Superintendent Lomeli stated that Bo Glover should be hearing about the Conservancy Grant sometime in November. Finance - Chair Skoro stated that the Committee had met on October 8 and 26, 2001 to discuss priorities for grant and bond monies. Park Development - Chair Skoro stated that the Committee had met on October 8 and 26, 2001 regarding Newport Village and Upper Bayview and will meet again on November 26, 2001. Recreation ii Open Space Element - Nothing new to report; Commissioner Beek reminded Mr. Lomeli that the Committee is waiting for input from General Services and that a meeting is scheduled for December 4. Recreation Services - Manager McGuire stated that staff would be looking at policing the language of the Commercial Uses in Public Parks Et Beaches. Seniors - Nothing new to report FUTURE AGENDA ITEMS • Review of reforestation section of the G -1 Policy. Chair Skoro appointed Commissioners Beek, Macfarland and Franklin to meet. • Viability of clay sewers • Signage Do Not Feed the Ducks — Commissioner Beek will discuss issue with Deputy City Manager Kiff • Commercial Uses in Public Parks & Beaches ADJOURNMENT - 9:05pm Submitted by: Teri Craig, Admin Assistant