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HomeMy WebLinkAbout01 - Draft Minutes - 12-04-2001CITY OF NEWPORT BEACH • Parks, Beaches 8 Recreation Commission Regular Meeting December 4, 2001- 7pm CONVENED AT 7:03pm ROLL CALL Commissioners Present: Allen, Beek, Englebrecht, Macfarland, Skoro Absent: Franklin, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian (arrived at 7:35pm) David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Peggy Calvert, Recreation Manager Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Beek to approve the minutes of November 6, 2001. Motion carried by acclamation. • Public Comments Superintendent McGuire introduced new City employee Peggy Calvert, Recreation Manager whose responsibilities will include management of the front office, contract classes, supervision of facility reservations, special event permits, instructor payments, and aquatics. Consent Calendar 1. Correspondence - The following communications were acknowledged. To: Clare Donovan, November 7, 2001 Fm: Barry Grumman, November 12, 2001 2. Park and Tree Division 3. Item pulled by Chair Skoro 4. FY 2002/03 Capital Improvement Proiects for Parks Division Review of Parks Division final submittal for FY 2002/03 CIP funds. 3. Community Services - Chair Skoro asked for clarification of Bonita Canyon Sports Park. Superintendent McGuire stated that they are meeting with the contractor and the bond company regarding disputes of some small items, but are working diligently to get it completed on time. Director Niederhaus stated that the contractor who has filed for bankruptcy does not have the funds to pay the subcontractors. The landscape subcontractor has stated their willingness to finish the job but the Bond Company may not allow it. He noted that • more as information is received it would be furnished to the Commission. Parks, Beaches a Recreation Commission Regular Meeting December 4, 2001 • Page 2 Superintendent McGuire stated that staff had received a phone call from Ms. Rail thanking the City for their hard work and diligence in making Bonita Creek ADA accessible. Motion by Commissioner Macfarland to accept items 1 - 4 of the Consent Calendar. Motion carried by acclamation. 5. Use of Lights at Bonita Creek for February 9 Et 10, 2002 - Superintendent McGuire stated that staff had received a request by Newport Riptide for use of lights on February 9 a 10, 2002, and that staff suggests the following options for your approval: Approve one of the following options for the request by Newport Riptide 14 and under Girls fast pitch softball team for lighting at Bonita Creek Park: A. Use of lights on Saturday, February 9 until 9pm, and Sunday, February 10 until 8pm Or B. Use of lights on Saturday, February 9 until 8pm, and Sunday, February 10 until 7pm Or C. Use of lights on Saturday, February 9 until 7pm only Or D. No after hours use of lights for this reservation Chair Skoro opened the public discussion • Barry Grumman, Head Coach, Newport Riptide, stated that the paper work to become affiliated with the Pacific Coast Girls Fast Pitch Softball League, a City co- sponsored youth group, is expected to be completed by the end of December or early January. He stated that by hosting this tournament they it would make the Riptides eligible for the Triple Crown event in Steamboat Springs Colorado. Mr. Grumman also noted that they would be very cognizant of the noise and the litter that the tournament would bring. Commissioner Englebrecht asked that Triple Crown Sports be added for discussion at the next Youth Sports Commission meeting. Commissioner Allen confirmed with Mr. Grumman the following: • No amplification would be used. • Scheduled games will are for elimination purposes • Will utilize parking control • Will use existing snack bar. • Will clean up fields and surrounding area after use. Mr. Grumman stated that the above was correct but urged the Commission to approve Option A Motion by Commissioner Englebrecht to approve Newport Riptides request for Option A — use of lights on Saturday, February 9 until 9pm; and Sunday, February 10, until • 8pm. Motion carried by the following votes: Ayes: Beek Englebrecht, Skoro Nays: Allen, Macfarland Absent: Franklin, Tobin Parks, Beaches Et Recreation Commission Regular Meeting December 4, 2001 . Page 3 6. Park Bond Application for Funds and Proiects - Superintendent McGuire asked the Commission to review and approve the proposed utilization of Proposition 12 Bond Act Funds -the Per Capita Grant Fund in the amount of $685,000, and the Roberti- Z'berg- Harris Urban Open Space and Recreation Grant, $220,120. Then forward the recommendation for approval to the City Council with the required accompanying Resolutions requesting State Grant Funds. Chair Skoro stated that also though he had not been in complete agreement of the use for the funds that he does agree that safety is the most important issue. Motion by Chair Skoro to forward the resolutions for the utilization of Per Capita Grant Fund in the amount of $685,000, and the Roberti - Z'berg -Harris Urban Open Space and Recreation Grant, $220,120 to City Council. Motion carried by acclamation. 7. Change of Date for Parks, Beaches and Recreation Commission for January - Discussion ensued regarding specific dates. Motion by Chair Skoro that the next Commission meeting be scheduled for January 10, 2002. • 8. Committee Reports Castaways - Director Niederhaus stated that Bo Glover had reported that the City would not be receiving as much funding as expected and would forward information when received. Finance - None Park Development - Commissioner Allen stated that a Joint Meeting was scheduled with City Council for January 22 and that it should be included on the agenda for January. Recreation Et Open Space Element - Meeting scheduled for January 8, 2002 Recreation Activities - Commercial Uses of Parks will be discussed again in January. Seniors - None FUTURE AGENDA ITEMS • Review of reforestation section of the G -1 Policy. Chair Skoro appointed Commissioners Beek, Macfarland and Franklin to meet. Viability of clay sewers • Signage Do Not Feed the Ducks — Commissioner Beek will discuss issue with Deputy City Manager Kiff Commercial Uses in Public Parks l% Beaches ADJOURNMENT - 8:35pm • Submitted by: Teri Craig, Admin Assistant