HomeMy WebLinkAbout3/5/2002 - Agenda PacketMARCH 5, 2002
PB &R COMMISSION
MEETING AGENDA
CITY OF NEWPORT BEACH
Parks, Beaches It Recreation Commission
• Tuesday. March 5, 2002- 7pm
City Council Chambers
AGENDA
ORDER AND ROLL CALL
APPROVAL OF MINUTES (Enclosed)
February 5, 2002
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are
Limited to three minutes.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar (1 -3) are considered by the Commission to be routine and will all be enacted by
one motion in the form listed below. The commission members have received detailed staff reports on each of the items
recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the
motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from
the Consent Calendar for separate action.
Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by
the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium.
Speakers are limited to three minutes on agenda items.
1. Correspondence
4. Park and Tree Division (Item 2)
Report of Park and Tree Division during February and upcoming projects in March.
Community Services (Item 3)
Report of Recreation Ft Senior Services during February and upcoming projects in March.
DISCUSSION ITEMS
4. Joint Meeting with City of Costa Mesa Parks, Recreation Facilities ft Parkways Nq
Commission E1 :o'.r 1f1�Pt �
Discussion of agenda items and confirmation of April 16, 2002 as meeting date.
5. Committee Reports -
• Castaways (Beek, Macfarland, Skoro) • Rec 8 Open Space Element (Beek, Macfarland, Franklin)
• Park Development (Allen, Beek, Skoro) • Recreation Activities (Enelebrecht, Franklin, Tobin,)
• Finance S( ko_ro AUen, Beek) • Seniors (Allen, Englebrecht, Tobin)
FUTURE AGENDA ITEMS
Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNMENT
•
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
•
Regular Meeting
February 5, 2002- 7pm
11
CONVENED AT 7:03om
ROLL CALL
Commissioners
Present: Allen, Beek, Franklin, Macfarland, Skoro, Tobin
Absent: Englebrecht
Staff Present: LaDonna Kienitz, Community Services Director /City Librarian (arrived at 7:35pm)
Marcelino Lomeli, Parks Superintendent
Andrea McGuire, Recreation Superintendent
Teri Craig, Administrative Assistant
APPROVAL OF MINUTES
Motion by Commissioner Tobin to approve the minutes of January 10, 2002. Motion carried
by acclamation.
Public Comments
None
Consent Calendar
1. Correspondence -
From: John Della Grotta, December 11, 2001
2. Parks It Tree Division
3. Community Services
4. Tree Donation
Accept donation of one California Sycamore tree from Cindy Haller to be planted at
Castaways Park.
5. National Junior Basketball
Status report of documents required by NJB.
6. Endorsement of Proposition 40
Endorse approval of Proposition 40 - Clean Water, Clean Air, Safe Neighborhood Parks, and
Coastal Protection Bond Act of 2002.
7. Item pulled by Commissioner Tobin
8. Dedicated Trees
Approve the list of dedicated trees to be submitted for inclusion in Council Policy G -1,
Preservation of Special Trees List
• Motion by Commissioner Beek to accept items 1- 6 and 8 of the Consent Calendar. Motion
carried by acclamation.
7. Maximizing Public Access to City Parks — Superintendent McGuire gave a background
Parks, Beaches & Recreation Commission
Regular Meeting
February 5, 2002
• Page 2
for the reasoning of the new policy.
Commissioner Tobin questions the reasons for a Park Ambassador.
Superintendent McGuire stated that this part-time employee would be available to
educate the public on the rules and regulations of the City, but not to enforce them.
She also noted that it was hoped that by requiring compliance deposits for park
rentals that it would cut down on the overuse of these areas.
Discussion ensued regarding the right of the public to use the parks.
Motion by Commissioner Franklin to forward the new policy, Maximizing Public
Access to City Parks to City Council for their approval. Motion carried by the
following vote:
Ayes: Allen, Beek, Franklin, Macfarland, Skoro
Nays: Tobin
Absent: Englebrecht
Discussion Items
• 9. Lincoln Athletic Center - Superintendent McGuire asked that the a -mail from the Bob
Kopicki, January 30, 2002, stating that they had no objections to proposal be added to
the report. She also noted that this request was routine and that it was hoped that once
Bonita Canyon Sports Park was completed that they would not need the additional time.
Chair Skoro opened the public discussion
John Della Grotta, Newport Beach Little League, urged approval of the request but
asked if the beginning date could be changed from February 16 to February 9.
Chair Skoro closed the public discussion
Motion by Commission Beek to approve the request from the Newport Beach Little
League amending the start date from February 16 to February 9, 2002. Motion carried
by acclamation.
10. Tree Removal - Superintendent Lomeli stated that Mary Kontos has requested the removal
of two City Brazilian Pepper street trees at 2907 Catalpa Street. He noted that Ms. Kontos
supplied invoices indicating a repeated history of tree root damage to private property,
which indicated plumbing obstructions due to tree roots. Superintendent Lomeli stated
that staff confirms the private damage and recommends the tree removals per City Council
• Policy G -1, and that the City will be responsible for the removal and replacement of one
24" boxed Southern Magnolia.
Discussion ensued regarding normal roto rootering maintenance.
Parks, Beaches Et Recreation Commission
Regular Meeting
February 5, 2002
• Page 3
•
11
Chair Skoro opened the public hearing.
Mary Kontos asked if the replacement tree could be a Birch instead of a Magnolia.
Superintendent Lomeli stated that a replacement tree must be the designated tree for
that block which is the Southern Magnolia.
Chair Skoro closed the public hearing.
Motion by Commissioner Beek to approve the request for the removal of two City
Brazilian Pepper street trees by Mary Kontos at 2907 Catalpa Street.
11. Committee Reports
Castaways - None.
Finance - None
Park Development - None
Recreation ft Open Space Element
meet during the month of February.
Recreation Activities - None.
Seniors - None
FUTURE AGENDA ITEMS
ADJOURNMENT - 8:35pm
Submitted by:
Teri Craig, Admin Assistant
Commissioner Beek stated they would plan to
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PB &R Commission Agenda
Item No.
March 5, 2002
SUBJECT: Parks and Trees Divisions Activities Report
Park Division Activities
1. Staff is coordinating resumption of the construction of Bonita Canyon Sports Park with
the Public Works Department and a surety company.
2. Several complaints were received relative to a sight obstruction problem to vehicular
traffic from shrubs on the MacArthur Boulevard medians relative to traffic flow at
Harbor View Drive. The Traffic Engineering staff of the Public Works Department
determined and directed staff to remove the plants that were obstructing the line of sight
of motorists. The Bird of Paradise shrubs were transplanted to West Newport Park.
These plants were replaced with low growing shrubs, which integrated with the existing
landscape design.
• 3. Staff continues coordinating with the Community Services Department and the
contractor regarding the replacement of field lights at Bonita Creek Park.
4. Sixty -five metal tabs were installed at Arroyo Park to deter skateboarders from sliding
along the edges of the park seating areas. Unfortunately, the site continues to
experience ongoing removal of these tabs by individuals. Staff is working with the
Police Department towards the arrest of the vandals.
5. The Facilities Inspection items as provided by the Commission have been completed.
6. The first phase of a centralized computer irrigation control system was activated in the
park system. Bonita Creek, Arroyo, and Bob Henry Parks are now on line with this new
system. The median and roadside areas in the City will also be included. The project
should be completed within 5 years if the annual City funding continues for this project.
The new technology provides for significant water conservation, proactive irrigation
system maintenance, and reduced liability due to eliminating runoff with sprinkler
system deficiencies. The Commission is invited to contact staff to view the new system
at the Corporation Yard Parks Division Office.
F:\ USERS \GSV\KRkfflVarks& Trees \Parks2OO2\PBR\Mmh\PBRFeb2002DR .doc
Upcoming Activities for March
• 1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area.
3. Staff will continue coordinating the annual control of rodents with contract services.
Tree Division Activities
During the month of February 855 trees were trimmed, 17 trees were planted and 6
emergency calls were responded to regarding trees. The Urban Forester received 53 tree
maintenance requests.
1. The City tree- trimming contractor, West Coast Arborists, continues trimming
throughout the Westcliff area. Additionally, they have begun tree trimming within the
Airport area.
2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the
Concrete Maintenance Supervisor and a Public Works Inspector. This work involved
the Urban Forester inspecting City street trees as related to sidewalk repairs.
• 3. Staff recently micro - injected all the Monterey Pine parkway street trees to eliminate
disease and pest activity along Seaview and Heliotrope Avenues and various other sites
throughout the City. The work should ensure longevity of the pine trees in the Urban
Forest.
•
4. The attached Tree Activity Report summarizes requests and field activities that were
performed during the past several months.
MYaMelino G. Lomeli
Parks and Trees Maintenance Superintendent
Attachments: (A) Tree Activity Report 2001
F:\ USERS \GSVTRieff\ Parks& Trees\ Parks2002 \PBR\March\PBRFeb2002 ➢ft .doc
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COMMUNITY SERVICES DEPARTMENT
Arts £t Cultural - Library - Recreation - Seniors
• To: Parks, Beaches and Recreation Commission
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Recreation and Senior Services Division Monthly Activities Report
(Item 3)
March 5, 2002
Monthly Activities - Reports on the activities of the Recreation and Senior Services Divisions for the
past month are enclosed.
•
•
Monthly Activities Report (Item 3)
Page 2 March 5, 2002
COMMUNITY SERVICES DEPARTMENT
• Arts 8: Cultural - Library - Recreation - Seniors
To: Parks, Beaches and Recreation Commission
From: Andrea McGuire, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
ADULT SPORTS
Softball - The spring 2002 Adult Softball Leagues began the first week of February. This season 77
teams (38 men's and 39 coed) are scheduled to play through early May at Bonita Creek Park, Grant
Howald Park, Lincoln Athletic Center and Arroyo Park. Twelve divisions will be competing for
league championship awards in divisions.
Basketball - The winter basketball league has 10 leagues and a total of 79 teams playing at West
Newport Community Center, Ensign School and Lincoln Athletic Center. The winter league will
conclude on March 28. The packets for the spring Leagues were mailed on February 1; sign -ups end
March 1; and play begins March 25.
YOUTH PROGRAMS
Youth Basketball - The winter Hoops 2002 concluded February 23. The championship tournament
is scheduled for March 2 at the West Newport Community Center Gymnasium. Two hundred and
twenty youth, grades 3 -6, are participating in the league. The winners from each division will
represent the City of Newport Beach in the Southern California Municipal Athletic Federation -
Orange County Tournament, March 9- 10,for girls; March 14 -17, for boys.
Youth Track And Field Championships - Preparation is underway for the 2002 Youth Track and Field
Championship. The Community Services Department thanks the Newport- Balboa Rotary Club for
their continued support of this event. The meet will be held at Newport Harbor High on Friday,
April 19, from 4:30pm - 9:30pm. The event is open to children ages 7 -15. To prepare for the
event, the Community Services Department offers free track and field clinics, open to all children,
at Local elementary schools beginning March 18.
Tiny League Basketball - The Tiny League Basketball program is now in its final week and going
strong every Monday and Wednesday night at the Lincoln Gymnasium. Seventy enthusiastic 1' and
2nd grade athletes continue to master the basics and have now advanced into the "scrimmage
game" portion of the basketball program.
KidScene and Kids Club Afterschool Program - The Kids Club After - School Program at the
Community Youth Center continues its popularity. The total enrollment in the Kids Club and Early
Bird programs has remained steady with approximately 75 children attending. Homework,
cooperative games and athletics continue to be the most popular activities at the CYC.
Monthly Activities Report
Page 3
. Presidents Day Camp- As a result of numerous
parent requests for activities for their children
during the Presidents Week break, staff created and
held the first Presidents Week Sports Camp. The
camp ran Monday - Friday from 7am - 6pm at the
Community Youth Center at Grant Howald Park.
The 50 campers enjoyed a variety of crafts,
cooperative games, and sports activities. The
highlight of the week was a walking field trip to
Corona del Mar State Beach for a day full of
activities that included beach soccer, frisbee and
sand - castles.
(Item 3)
March 5, 2002
AQUATICS
Aquatics Classes Revenue Participants
Lap Swim $ 781 775
Annual Pass 1,020 6
Punch Pass 50 1
NBAC -Swim 5,215 31
NBAC -Jr. Polo 6,625 39
Aquatic Rentals 11,950 200
(1115/02- 2/15/02) TOTAL $15,641 1,052
• With unseasonably warm temperatures and little /no rain, the month of February has seen an
increase in lap swim and NBAC participation. Aquatic rentals for the month included the Sage Hill
School winter rental for girl's water polo and Edison High School's girl's water polo game in late
January, while the Edison pool was down for repair. Newport Harbor High School's pool has a boiler
down and sharing MBAC pool space for girl's water polo practice and games as pool temps were
below league standards. They were not charged for use per joint use agreement for Newport-Mesa
Unified School District activities. Sage Hill School will be renting the pool from February 11 -April
29, three nights a week for swim team practice.
CONTRACT CLASSES /INSTRUCTION
Fall Session Stats Recap - During the fall session, September through December, a total of 471
classes/ activities were offered with enrollment of 2,963.
FACILITIES USE AND MAINTENANCE
During the period January 16, 2002 through February 15, 2002 there were:
• 10 Picnic/ Park Area Rentals
• 21 Room Rentals
7 Field Rentals
• 7 Gymnasium Rentals
11
Monthly Activities Report
Page 4
(Item 3)
March 5, 2002
• New Facility Photos Online - Community members who want to reserve space in a park or
community center can now see the facility on line! With Internet access customers can tour the
facility before making a reservation. To choose a facility go to www.city.newport- beach.ca.us.
Under Deportment, choose Community Services, then Recreation Activities, then class and park
locations. Then look for:
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Park and Picnic Areas
Community Centers /Meeting Rooms
Gymnasiums
Fields
Click on the type location that best fits the planned event and see a picture of the facility. Staff is
still working on some of the smaller parks so that the site will soon include most locations that are
available for reservations.
Website Now Includes Picnic and Meeting Room Reservation Forms
The recreation pages on the web now include:
■ Meeting Room & Gwn Reservation Reurest Fate (PDF famat)
® Park, Picnic Area, and Field Reservation Request Fomt (PDF farnat)
This link allows potential customers to print the reservation forms and send or fax them in.
•
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Monthly Activities Report
Page 5
PARK DEVELOPMENT
(Item 3)
March 5, 2002
Bonita Canyon Sport Park - A meeting was held February 25 with the new contractor and work is
expected to resume soon. Many calls from concerned residents were received in January and
February as park construction was halted. Completion is expected in June, with the maintenance
stabilization period extending to November 2002.
38`h Street Park - Renovation of the basketball
courts at 38`h Street was completed in February.
The fence was repaired and painted, new posts and
backboards installed and the courts were
resurfaced, giving the park a brand new look. In the
fall a new playground was installed. The only work
that remains is to put in some new landscaping.
Flagpole at Eastbluff - The Pony Baseball League is preparing to install the flagpole, approved last
fall at Eastbluff field. League officials have begun filing the paperwork for building and
encroachment permits and hope to have the installation completed before the season begins in
March.
SPECIAL EVENTS
Corona del Mar Scenic 5K - City staff are working with
the 2002 Mar 5K Committee from the Corona del Mar
Chamber of Commerce, planning the 21st Annual
Scenic 5K Race, June 1, 2002. Each year an artist is
commissioned to create an original piece of art to
capture the spirit of the race and is then used to
market and promote the race. This year, local artist
Richard Kent was selected. He created an oil painting
depicting runners crossing the Goldenrod foot bridge.
Mark the datel
Special Olympics - Special Olympics Basketball Tournament will be held on March 23 at the Corona
Del Mar High School gym. Special thanks to the Elks Club for their continued support of this event.
Youth Government Day - Staff has been working closely with the Youth Council and various City
departments to organize the upcoming Youth Government Day on Wednesday, March 6. The day's
agenda will include a welcome from the Mayor and City Manger, internships and mock City Council
meeting. Youth Government Day will conclude with a lunch for the participating students and staff.
Youth Government Day is scheduled two months earlier this year to avoid conflicts with student
testing.
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Monthly Activities Report
Page 6
(Item 3)
March 5, 2002
Newport Coast Open House A Success - On February 2,
Recreation staff joined other city divisions and departments
including the library, fire and police services to introduce
Newport Coast community members to City services. Staff
reached approximately 100 families, sharing information
about picnic areas, recreational classes and sports leagues.
Recreation staff provided a craft for the children, assisting
them in assembling a coloring book of beach images.
Community members were interested in knowing more about
programs and happy to be a part of Newport Beach.
Other
Recreation Web Page -The Recreation web page has undergone various upgrades over the past
month. Pages have been built highlighting the after school programs, youth sports programs and
various pictures from City special events. Please take a look at the new pages on the City website
at www.city.newport- beach.ca.us then click on City Web Sites and Select Recreation Activities.
• Staff Training - This past week Recreation staff have
had concentrated training on RecWare Safari, the
software used for registration and facility
reservations, both at the library training center and
the City Hall office. With additional training, staff was
able to learn new and improved ways to utilize the
system.
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Monthly Activities Report (Item 3)
Page 7 March 5, 2002
COMMUNITY SERVICES DEPARTMENT
• Arts It Cultural - Library - Recreation - Seniors
To: Parks, Beaches and Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Seniors Division Monthly Activities Report
Coastline College Classes Return - The new semester for Coastline College begin this week with 16
classes offered without charge to seniors. The instructors are paid by the College. New Emeritus
classes include pencil sketching, drawing, and oil painting; ongoing classes such as exercise,
singing, memory training, and healthy eating continue to be very popular.
General Membership Meeting - The monthly Friends of OASIS general
membership meeting on March 1 featured the entertainment of 'Two
Grandmas from Brooklyn ". Critics call the two grandmas, Irene
Chapman and Barbara Haber, audience pleasers and dynamic
vocalists. They have a fantastic musical show, which share their highs
and woes of life, love, marriage and career. After the show, the
group will enjoy an Irish luncheon of corned beef.
• Tax Aide to Begin for 2001 Taxes - The AARP sponsored tax assistance program began February 1
with 9 IRS trained counselors, trained to prepare both Federal and State returns. The program is in
cooperation with the IRS and geared to middle and low income tax payers of all ages. The tax
counselors will be at OASIS through April 15. Appointments are required.
Art Masters Program to Return - This popular art class returned this month. The master artists
highlighted in the course are Van Gogh, Picasso, Homer, O'Keefe, Lichtenstein, and Wright. This is
a lecture and studio art program with slide presentations and studio art experiences that enable
participants to know and understand some of the world's greatest artists.
Valentine Dinner Dance - Staff held the second dinner dance on February 22 with a Valentine
theme. It was very successful with a sell out crowd of 100. Dances have been planned for the next
three months on a trial basis to test if this could be an alternative activity to the regular Friday
afternoon dances, which have been decreasing in attendance for the past two years.
Volunteer Recognition - On March 6, both the Friends of OASIS and staff will be honoring the
volunteers for their hard work and dedication. A luncheon and awards ceremony will be held for
those who have volunteered in the past year. Volunteers at the Center work in areas such as
travel, the front office, delivering meals on wheels, preparing tax returns, special events, teaching
classes, the gift shop, and many committees. The combined hours that they work in a year equal
that of 15 full -time employees.
Learning about the Library - Librarians June Pilsitz and Debbie Walker gave a presentation to the
• OASIS Computer Friends group on the new "online catalog" at the library. They explained how to
use the catalog, the databases and how to place holds. June has also been coming to the Center
once a month to talk about the on -line capabilities to a smaller group of people in the Center's
computer lab.
Monthly Activities Report
Kitchen & Home Delivered Meals
Front Office
Travel Office
Page 8
Library
Instructors
President
PARTICIPANTS ATTENDING
Vice President
Bookkeeper
7,827 CUSTOMERS
• RECREATIONAL CLASSES
2,490 CUSTOMERS
PERSONALIZED SERVICES PROVIDED
2,183 CUSTOMERS
Includes:
Blood Pressure
50
Housing counseling
45
Braille
89
Information /Referral
1,650
Counseling - persons -
60
Legal Assistance
8
Eldercare
38
Senior Assessment(hrs)
35
Employment
25
Telephone Reassurance
168
HICAP
6
Visual Screening
6
Homerepair Program
3
Bereavement group
0
SENIORS RECEIVING TRANSPORTATION
SERVICES
Care -A -Van
541
Shuttle
319
860 CUSTOMERS
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
1,408 CUSTOMERS
•
•
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes:
Kitchen & Home Delivered Meals
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer/
Vice President
Bookkeeper
Pancake Breakfast
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS
Day Trigs
Reagan Library
Lion King
Getty Museum
ATTENDEES TO MEETINGS AT OASIS
1,920.25 HOURS
('equiv. to 12 full -time employees)
Lone Trios
39 Laughlin /River Palms
44
40
Board of Directors
17
General Membership
94
SPECIAL EVENTS/SCREENINGS/LECTURES
Pancake Breakfast
240
Computer Friends
130
Over 89sparty
90
UCI Lecture
Computer lecture
Dinner Dance
170 CUSTOMERS
47
111 PERSONS
605 PERSONS
35
35
75
(Item 3)
March 5, 2002