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Home My WebLink About4/2/2002 - Agenda PacketAPRIL 2, 2002 PB &R COMMISSION MEETING AGENDA CITY OF NEWPORT BEACH Parks, Beaches ft Recreation Commission Tuesday, April 2, 2002- 7pm City Council Chambers AGENDA ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) March 5, 2002 PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence To: Dave Hibbard, March 12, 2002 Fm: Dave Hibbard, February 12, 2002 2. Park and Tree Division Report of Park and Tree Division during March and upcoming projects in April. �. Community Services Report of Recreation It Senior Services during March and upcoming projects in April. 4. Bench and Tree Donation Accept donation from Laura and James Curtis of a bench and a Purple Leaf Tree to be located at Begonia Park. 5. Bench Donation Accept donation of one bench from Vicki Bowinket to be located on the lawn area of the Corona del Mar State Beach. DISCUSSION ITEMS 6. City Street Tree Designation Change Discussion /approval of recommendation to change street tree designation of Blue Water Drive, Salt Air Dirve, Salt Air Circle, Island View Drive and Lighthouse Lane from Chitalpa tashkentensis to Magnolia grandiflora (St. Mary). 7. Castaways Park Grant Discussion /approval of recommendation from the Castaways Park Advisory Committee to finalize a grant proposal to the California Coastal Conservancy; and forward a resolution for City Council for their approval of the grant project. 8. Committee Reports - • Park Development (lien, Beek, skorc) • Rec Ft Open Space Element Beek, Macfarland, Franklin) • Finance (s or , Allen, Beek) • Recreation Activities (Enclebrecht, Franklin, Tobin,) • Seniors (Allen, Englebrecht, Tobin) FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT (Item 1) (Item 2) (Item 3) (Item 4) (Item 5) (Item 6) (Item 7) CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting March 5, 2002- 7pm CONVENED AT 7:03pm ROLL CALL Commissioners Present: Allen, Beek, Franklin, Skoro, Tobin Absent: Englebrecht, Macfarland Staff Present: David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Franklin to approve the minutes of February 5, 2002. Motion carried by acclamation. Public Comments Commissioner Franklin stated that he would be out of the country for the April meeting. • Consent Calendar 1. Correspondence - 2. Item pulled by Chair Skoro 3. Community Services 2. Park l3 Tree Division - Chair Skoro asked for an update on the Bonita Canyon Sports Park. Director Niederhaus stated that a contractor has been hired and is expected to hire back all the subcontractors. He stated that there would be no major sports activity until the spring of 2003. He noted that the park would be dedicated sometime in late October. Motion by Commissioner Beek to accept items 1- 3 of the Consent Calendar. Motion carried by acclamation. DISCUSSION ITEMS 4. Joint Meeting with City of Costa Mesa Parks, Recreation Facilities a Parkways — Superintendent McGuire distributed a list of items that could be discussed at the joint meeting with Costa Mesa. Discussion ensued and it was decided that the following items would be forward to be included for discussion with the Costa Mesa on April 16, 2002 at 7pm: Joint Use Agreement with Newport -Mesa Unified School District • Skateboard Parks — status and plans Field Allocation Policies for Youth Sports Groups Irvine Boulevard median improvements Superintendent McGuire will provide bullets for discussion items when agenda has been received. Parrs, Beaches 8 Recreation Commission Regular Meeting March 5, 2002 • Page 2 5. Committee Reports Castaways - Director Niederhaus stated that Bo Glover would make a presentation at the next Commission meeting regarding the status of the grant. Finance - Superintendent McGuire stated that the budget hearings for Recreation and Senior Services Divisions would be held on March 22. Park Development - Commissioner Allen stated that they are still waiting on financial information. Recreation 8 Open Space Element - Commissioner Beek stated she hoped to set up a meeting for late March. Recreation Activities - Superintendent McGuire stated that it would be helpful to schedule a meeting for March or early April to review policies on field allocation. Seniors - Commissioner Beek stated that the Pancake Breakfast is scheduled for March 9. FUTURE AGENDA ITEMS Castaways - Status of Grant Funding ADJOURNMENT - 7:45pm • Submitted by: • Teri Craig, Admin Assistant 4fiq of Newport Beach COMMUNITY SERVICES March 12, 2002 Mr. Dave Hibbard 1900 Seadrift Drive Corona del Mar, CA 92625 Dear Dave, P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658 -8915 PHONE 949. 644.3151 FAX 949 - 644 -3155 I apologize for the delay in sending this letter. I wanted to be sure I had some of the facts confirmed before responding. After we spoke on the telephone on February 21, 1 called Marce Almarez of AYSO. He indicated that he had misspoken regarding the final games scheduled for Irvine Terrace Park and that February 23 was the actual last game. That was only two days after we spoke, so' he was instructed to remove the goals following that last game. Marce reported to me the beginning of the next week that they were moved, but park users were reluctant to allow them to be moved entirely off the field because they were using them. So I suspect casual users moved them back into the position on the field. • AYSO was directed to move the single field at Irvine Terrace Park to the area discussed at our January meeting, which is nearer the playground with the goal line just east of the irrigation controller, before the March 3 games were scheduled. Due to problems with the weather and shortage of labor, they were unable to move the field as directed. After I spoke to you on March 11, city staff was told to move the goals and mark the corners and end lines for the new field location. That action was completed this morning by city staff. n The "Spring Season" for soccer begins March 3 and continues through May 18. Please remember that dedicated volunteers run these youth sports organizations. There are over 700 children participating in youth soccer programs this spring and that requires __an enormous amount of effort and _hours _put in by those volunteers.______ If you have any questions, please call me at 644 -3161. Z dc rely, rea K. McGuire Recreation Superintendent Cc: LaDonna Kienitz, Community Services Director /City Librarian Marce Almaraz, President - AYSO 57 ,arks, Beaches and Recreation Commission -ityofNewport Beach P.O. BOX 1768, 3300 NEWPORT BLVD PHONE 949 - 644.3151 CO UNITY SERVICES NEWPORT BEACH, CA 92658 -8915 FAX 949.644.3155 February 12, 2002 Mr. Dave Hibbard 1900 Seadrift Drive Corona del Mar, CA 92625 Dear Dave, As promised at our January meeting, we want to confirm the status of the use of the soccer goals at Irvine Terrace Park. Last week, I spoke with Marce Almarez of AYSO. He reported that the last game of this "Winter Season" is February 16, and the goals will be moved sometime over that weekend. The "Spring Season" begins March 3 and continues through May 18. As we discussed, AYSO will move the field closer to the playground before the March 3 games are scheduled for the "10 &t under" age group games. • The Youth Soccer Organization is doing everything they can to be good neighbors and satisfy the needs of the community for organized soccer programs. We are experiencing a rise in youth participation in sports and other programs. It is the City's desire to provide safe and healthy outlets for youth. The youth sports groups such as AYSO, Little League, Pacific Girls Softball, Pony Baseball and National Junior Basketball provide excellent sports opportunities for the children of Newport Beach. We appreciate your involvement and hope you will continue to enjoy the activity in the park. Please do not hesitate to call if you have any concerns. S rely, . cam_ drea K. McGuire Recreation Superintendent Cc: LaDonna Kienitz, Community Services Director /City Librarian Marce Almaraz, President - AYSO 57 L,Wrks, Beaches and Recreation Commission • • 017" PB &R Commission Agenda Item No. � April 2, 2002 SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. 2. Staff continues coordinating with the Community Services Department and the Baxter - Griffin Company regarding the replacement of field lights at Bonita Creek Park. 3. Sixty -five metal tabs were installed at Arroyo Park to deter skateboarders from sliding along the edges of the park seating areas. On several occasions, vandals have removed the tabs using heavy tools. The Police Department and General Services staff will continue to monitor this site closely. • 4. Park Division staff attended the annual Landscape Product and Equipment Show in Long Beach. Attendance insures staying abreast of new products, equipment, and technology. 5. Cleaning, painting, and planting improvements on the Goldenrod Avenue footbridge were performed in preparation for the upcoming Corona del Mar 5 -K race. 6. New irrigation and planting was completed on the slopes of Inspiration Point as part of our ongoing program of native plant installation at this site. 7. Additional plantings were installed along the basketball courts of 38t" Street Park as requested by the adjacent homeowners. Upcoming Activities for Max 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. • 3. Staff will continue coordinating the annual control of rodents with contract services. F:\ USERS \GSV\KRieff\Parks& Trees\ Parks2002 \PBR\April\PBRMarch2002Dft .doe Tree Division Activities • During the month of March 825 trees were trimmed, 12 trees were planted, 2 trees were removed and 6 emergency calls were responded to regarding trees. The Urban Forester received 53 tree maintenance requests. C� • 1. The City tree - trimming contractor, West Coast Arborists, has begun the first annual Ficus tree trimming throughout the City to reduce damage caused by tree roots. The contractor is currently working in the Balboa Peninsula area. Staff has selected 350 Ficus trees for trimming to control root growth, fruit drop, and insects. The criteria for annual trimming was based upon citizen concerns in regards to property damage and extensive debris. Staff has requested additional funding for the upcoming fiscal year to expand this program. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. Staff removed two Brazilian Pepper street trees at 2907 Catalpa Drive that were approved for removal by the Commission. 4. The attached Tree Activity Report summarizes requests and field activities that were performed during the past several months. Parks and Trees Maintenance Superintendent Attachments: (A) Tree Activity Report 2001 F: \USERS %GMKRieff,Parks & Trees\Puks2002 %PBRVApriPPBRMamh2002Dt1 .doe 0 • U O •ti Q G7 N N 7-i O O � U� N � bA p wl � Y rrs�� O O M y O O � Y �1 Y v y � F. O � Y it W Q� 0 0 0 0 0 o p o 0 O O O O O O N O p N m m 00 � N O N O N O O O p N O O O N O O O O O O O N N O O O O O ¢ O a) w Z r� 0 N M d' M M N im m m 0 0 c N N N 7 6 N J a a c N 0 O _ COMMUNITY SERVICES DEPARTMENT (Item 3) Arts Et Cultural - Library - Recreation - Seniors • To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Monthly Activities - Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. • • Monthly Activities Report (Item 3) Page 3 COMMUNITY SERVICES DEPARTMENT • Arts Et Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS Adult Softball - Seventy -seven teams are continuing play in the 2002 spring leagues which started the week of February 4. The spring leagues end May 16; plans are underway for the 2002 summer leagues with packets mailed to over 1100 interested teams in early March. The registration deadline is April 19. The summer leagues are scheduled to begin May 17 through August 23. Games will be conducted at Bonita Creek Park, Grant Howald Park, Lincoln Athletic Center and Arroyo Park. Adult Basketball - The 2002 winter season officially ends March 28 with league champions crowned in 10 different leagues. Seventy -nine teams competed during the winter program; approximately 500 games were played during the season. The 2002 Spring season is set to begin March 25 with the Monday leagues, and the week of April 2 for the Tuesday through Thursday leagues. An all -time • record of 90 teams are registered. Eleven leagues are scheduled to meet the demand. Eastbluff Boys Club and Lincoln Gym will both be used on Wednesday evenings to accommodate the increased number of teams. YOUTH PROGRAMS Youth Basketball - The winter Youth Basketball season ended March 9 with 220 youth. A post- season tournament was held at West Newport Community Center. The Andersen Cheeseheads placed 1n in the boys 3rd and 4th grade division; the Newport Heights Lakers won the boys 5`" and 6`h grade title; Newport Heights Dunkers took the 3rd and 4`h grade girls crown; and Andersen Elementary Sparklers won the girls 5`h and 6`h grade division. All winners advanced to the Southern California Municipal Athletic Association - Orange County tournament. Newport Heights Dunkers won the County tournament and the Andersen Sparklers place third. The boys' tournament was March 16 -17. Final results will be announced next month. Youth Track and Field Championships - Recreation Leaders are currently conducting track and field clinics at local elementary schools. These clinics are provided at no cost and are for children registered in the 2002 City of Newport Beach/ Newport- Balboa Rotary Club Youth Track and Field Championships that will be held Friday, April 19, 2002, 4:30pm- 9:30pm at Newport Harbor High School, Davidson Stadium. Clinics are designed to prepare participants for individual events. • The Community Services Department is proud to announce the continued support of the Newport- Balboa Rotary Club as the official sponsor of the Youth Track and Field Championships. The Rotary Club is donating $2500 to help provide awards and T- shirts for participants. Additionally, over a dozen Rotary Volunteers will help staff the event. Monthly Activities Report + Page 3 (Item 3) For a listing of past Newport Beach Recreation track and field record holders please VsW the • Recreation Division web page. Tiny League Basketball -The Tiny League Basketball season completed its eight -week session on February 27. The final four weeks of the program focused on refining the fundamentals of passing, ball handling, shooting, and defense in a scrimmage game setting. The groups' last two meetings included a presentation of participation certificates for all 72 young athletes, in grades one and two. The children and parents in the program had a fun and positive basketball experience. KidScene and Kids Club After School programming - The Kids Club program at the CYC still stands as one of the most popular programs in the Corona Del Mar community. March featured a week long Art Show for the enjoyment of the students and parents. Fun and laughter continues to permeate the walls at the CYC. Enrollment remains high with approximately 45 Kids Club students and 9 Early Birds per day. Attendance at West Newport Community Center is averaging 35 youth per day and 45 youth per day at Mariners. Both sites continue to offer a variety of daily activities such as homework, arts and • crafts, group games and sports. AQUATICS Aquatics Classes Revenue Participants Lap Swim $1,090 970 Annual Pass $800 5 Punch Pass $400 8 NBAC -Swim $2,525 15 NBAC -Jr. Polo $5,090 30 TOTAL $9,905 1,028 There was a steady flow of adult lap swimmers in the pool this month. The high school water polo teams finished up in late February and now swim season is well under way. Sage Hill is continuing to rent the pool three nights a week for swim team practice. There was a U.S. Water Polo tournament rental scheduled for March 24. CONTRACT CLASSESANSTRUCTION Spring Registration - Community Services opened On -Line registration for spring classes on February 19, 2002. Internet registration is up about 9% from last spring. Residents received their Newport Navigator as early as Friday, February 22 and currently all forms of registration (mail -in, fax -in, • drop -off, walk -in and on -line) are keeping customer service staff busy. Monthly Activities Report Page4 (Item 3) Summer Preparation in Progress - Recreation staff is interviewing for seasonal part-time lifdguhrdsa • and front office staff. Staff is also developing and recruiting contract instructors for the summer recreation program. Complementing existing classes, the Recreation Division is adding new classes including a Spanish class that uses cooking and games as learning tools and a Math Camp that proves that even math can be fun! New instructors for summer of 2002 are: • Shannon Brewer (Math Camp) - -For 1st -4th graders who struggle in math. Shannon makes math fun and easy to grasp. • Matthew Liburdi of Liburdi's Scuba --Scuba Diving It underwater photography for ages 12yrs- adult and Seal Team /Seal Team Camp for youth. Classes are taught at their state -of- the -art pool with built -in reef! • Senora Flores (Dwona Flores - Downes), uses cooking and music as learning tools. • Janice Deutsch - Specialty Tennis, working on specifics to improve each student's game. • David Hughes -- Instructor for Lifeguard Training, Water Safety Instructor, CPR, First Aid and Title 22. Customer Service Enhancements for Internal and External Customers - Recreation front office staff, and program staff have created a simple way for all class instructors to communicate student transfers, refunds or class cancellation requests. This unique service simplifies the process for the end customer as well, improving our ability to refund customers in a timely manner. Teachers use the voice message system to communicate their requested student transfer, refund or class cancellation request, front office staff responds by processing the requests after clearing it with program staff. Staff is better able to manage their workload because instructors can leave these messages anytime, allowing staff to respond when workload allows. • FACILITIES USE AND MAINTENANCE During the period February 16, 2002 through March 15, 2002 there were: • 11 Picnic/ Park Area Rentals • 20 Room Rentals • 8 Field Rentals • 7 Gymnasium Rentals There were a total of (3) wedding reservation rentals as follows: 1- Inspiration Point 2 - Lookout Point Facilities Guide - Designed to better serve the Newport Beach community and to promote use and reservations of the City's parks and facilities, Community Services staff is compiling information regarding equipment available at each of the city's community centers and how to use that equipment. Staff is conducting an inventory of equipment and facility operation procedures that will be compiled into a user guide that will be available to the user upon reserving a park or facility. SPECIAL EVENTS Youth Government Day - Youth Government Day was a great success with 48 students participating • in the internship, mock council meeting and luncheon. Input from students and staff was positive and the new format of each department meeting as a group was seen as beneficial. The mock council meeting will be airing on Adelphia Tuesdays @ 4, Thursdays @ 4, Fridays @ 7, Saturdays @ 5 and Sundays @ 7 through the end of March. Thank you to the students, city staff and youth council for making the event a success. Monthly Activities Report • Page -5 (Item 3) • With the conclusion of Youth Government Day the Youth Council will now focus on planning, organizing and funding Challenge Day that will be held on Saturday, May 18, 2002. Challenge Day is a day that will teach tolerance and understanding to the anticipated 100 students and 25 or more parents, administrators and community leaders who will attend. Commissioners are invited to participate and should contact Sean Levin to sign up. Corona del Mar Scenic 5K - Staff continues to plan and meet with the 5k committee as the event draws nearer. This year's race will be held on Saturday, June 1, 2002. Registrations for the event are being taken at the Recreation office or on -line at www.active.com. The committee is looking forward to another great event with an anticipated 3000 participants. Spring Break CamD - Spring break sports camp will be held the week of April 1 -5 at CYC. The camp is open to the first fifty 1st - 6`" graders. Daily activities will include cooperative games, crafts and a variety of sports activities including flag football, basketball, court hockey, soccer, touch rugby, ultimate Frisbee, cricket ball, disc golf, lacrosse and much more. An optional walking excursion to CDM State Beach will be offered mid -week. Special Olympics - The City of Newport Beach Recreation Services and the Newport Harbor Elks Lodge No. 1767 sponsored the Orange County Special Olympics Basketball Tournament, March 23, at Corona del Mar High School. This was the 12th consecutive year the event was organized by the City and held in Newport Beach, The 2002 event had an all -time record of 24 teams playing from 9:15am until 2pm. All teams • participatedin a "Hoop Shoot" free throw contest run by the Orange Coast District Elks Club. Opening ceremonies began at 8:45am. The parade of athletes featured teams marching in to Olympic music and were treated to a performance from a local cheerleading group. Vat Skoro, Chair, Parks, Beaches and Recreation Commission, welcomed the athletes to Newport Beach and officially opened the games. Easter Egg Hunt - Colored eggs decorated the slopes of Eastbluff Park on Saturday March 30 for the 19`" annual Easter Egg Hunt that is co- sponsored by the Eastbluff Village Center. The hunt begins at 10am and continues till 1:30pm with festivities at the Eastbluff Village Center with entertainment, face painting and craft activities. Arbor Day - Arbor Day is scheduled for April 22 from 10:30- 11:30am at Anderson School. Council Member John Heffernan, representing District 7 which includes Anderson School has been invited to speak. Parks, Beaches and Recreation Commissioners are invited to attend. Recreation staff is working with Parks division staff to choose planting locations, trees have been ordered and the California Urban Forester will be attending. PARK DEVELOPMENT Balboa Island Park Playground - The new playground was completed the last week in March at Balboa Island Park, next to Carroll Beek Community Center. The equipment designed for children ages 2 -5 will complement the numerous infant and pre - school programs held at Carroll Beek Community Center. OTHER Monthly Activities Report Page b • OTHER (Item 3) Staff Training - Christine Peart, Recreation Coordinator attended the National Recreation and Parks Association Revenue School in San Diego in early March. This school was originally scheduled for September 24 and was postponed due to the uncertainty of air travel at that time. The 4 -day training covered marketing, grant writing, and tapping in to creative revenue sources. Chris learned a great deal and is looking forward to bringing lots of creative revenue producing ideas to Newport Beach. She plans on attending the second year program in fall of 2002. Disaster Training - Many of the staff are attending Red Cross Disaster Training in an effort to get all the program staff trained to assist in a Newport Beach disaster. The Recreation Division is responsible for Mass Care and Sheltering in the event of a city -wide disaster. The Red Cross Training courses they attend (five total) are generally in the evening and require 14 class hours. In the event of disaster, staff will work closely with the Red Cross to set up shelters as needed. All Staff Meeting Highlights Recreation Division - The quarterly Community Services Staff meeting held March 28 featured the Recreation Division. The Recreation staff worked to plan and present a morning of education and fun, acquainting other department staff with the work of the Recreation Division. Accomplishments for 2001 - As a exercise of reflection, staff listed Division accomplishments for the year 2001. Here are some of the highlights: • • Opening Arroyo Park • Internet Registration • Two new full -time positions added to Division • Park /Facilities webpages for better service to the public including downloadable forms • Special Events Permits routing by e-mail (saves lots of paper and time) • Enhanced after school programs, with better supervision, structure and organization Ir 1 U Monthly Activities Report Page-7 COMMUNITY SERVICES DEPARTMENT • Arts l3 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report Dinner Dance at the OASIS Senior Center - The Senior Center has been experimenting with a new program called the Twilight Dinner Dance. The event will be the third dance and to date they have been very popular. Dancing begins at 4pm; dinner at 4:45pm; dancing continues until 6pm. The event is limited to 100 people; the dinner is provided by the noontime meal caterer, which holds the cost at $10. (Item 3) Volunteer Recognition - Senior volunteers were honored at the annual volunteer recognition luncheon on Wednesday, March 6. Volunteer hours at the Center are equivalent to 14 full -time • staff members. Both the Friends of OASIS President and the Director of the Center talked about the many contributions that the more than 180 volunteers make to the Center. The theme this year was "Volunteers Work Magic ". After lunch, David Winston who is an expert mind reader entertained the group. General Membership Meeting - The month began with an entertaining and fun - filled general membership meeting. The mayor spoke to the group of about 200 people on "hot topics" that are currently facing the City of Newport Beach. After the meeting, 'The Two Grandmas From Brooklyn" put on a fabulous musical show. The two seniors, femme fatales shared their highs and woes of life, love, marriage, and career. In honor of St. Patrick's Day, the lunch was corned beef. Income Tax Assistance - The AARP sponsored tax preparation program had a full month in March with 9 tax counselors seeing approximately 180 clients. The program is open to anyone who has relatively simple tax returns and is moderate to low income. The program will continue until April 15. Transportation Program - The Senior Services Manager has been working on developing a relationship with OCTA that will result in a long -term contract and additional transportation services for the senior residents of Newport Beach. City Council will be voting on the contract at the March 26 meeting, and if approved, the program will begin its development by May 2002. The plan is to purchase a new vehicle and hire an additional driver, which would bring the fleet of vehicles up to four. 6- L 1 J C� J • Monthly Activities Report Page 8 PARTICIPANTS ATTENDING (Item 3) M"fi6l- 8,655 CUSTOMERS 4t J y/ b -1.- RECREATIONAL CLASSES Kitchen a Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors 31387 CUSTOMERS PERSONALIZED SERVICES PROVIDED Vice President Bookkeeper Pancake Breakfast Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 2,142 CUSTOMERS Includes: Blood Pressure 49 Housing counseling 50 Braille Counseling - persons 76 Information /Referral 1,595 Eldercare 55 Legal Assistance 11 Employment 49 Senior Assessment(hrs) 45 HICAP 20 Telephone Reassurance 180 Homerepair Program 3 3 Visual Screening 6 Bereavement group 0 SENIORS RECEIVING TRANSPORTATION SERVICES Care-A -Van 487 Shuttle 304 791 CUSTOMERS CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen a Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer/ Vice President Bookkeeper Pancake Breakfast Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 1,373 CUSTOMERS 1,909.25 HOURS ('equiv. to 12 full -time employees) 204 CUSTOMERS Day Trips Lone Trios Nethercutt 37 Las Vegas /Golden Nugget 50 UMusemn o(NaWral lMrtory 41 Monarch Magic 44 Sony Studios 42 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 151 PERSONS General Membership 132 SPECIAL EVENTS/SCREENINGS/LECTURES Pancake Breakfast 253 Computer Friends 100 Tax appts 134 607 PERSONS UCI Lecture- Batance Disorders 30 Dinner Dance 90 COMMUNITY SERVICES DEPARTMENT Arts £t Cultural - Library - Recreation - Seniors Date: April 2, 2002 To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Talking Points for Joint Commission Meeting Skateboard Parks • How is portable skate park working? Pros? Cons? • How long to set up and dismantle? How many days at a site? How do you let folks know where it will be next? How many square feet are needed? Rules & Regs for portable site? • Permanent Park — where does Costa Mesa stand? • Joint project — is it possible? Indoor skate park Joint — Use Agreements with Schools — • • When do they expire? Newport Beach's is year to year with no expiration. (see attached) • Measure A and how it affects each of us? Newport Beach will lose Ensign Gym, field space for portables. Field Allocation Procedures • Crisis with youth sports going year round instead of seasonal. Traveling teams, spring soccer, fall baseball, etc. • Pressure from adult sports groups — rugby, soccer • Limited field space • Getting information from the groups Median at Irvine Avenue (Marcy will provide) 40 COMMUNITY SERVICES DEPARTMENT Arts a Cultural - Library - Recreation - Seniors Date: January 29, 2002 • To: Homer Bludau, City Manager From: LaDonna Kienitz, Community Services Director /City Librarian Re: Agreements with School District for Facility Use CURRENT AGREEMENTS The City currently has three agreements with the District to facilitate recreational programs for the City residents, primarily youth. These are: 1. Joint Powers Agreement City and District, revised February 25, 1987 Provides City use of school facilities for City sponsored youth programs, on a priority basis, when the facilities are not being used for educational purposes or other school activities. Included are request and reporting mechanisms, and the statement that the district will "provide, at a mutually agreed upon rate, all custodial services, maintenance and operation costs...." In practice, the City is assessed custodial or security costs for some events. This agreement runs year to year until terminated. The City youth and adults sports programs and City co- sponsored youth programs utilize: Andersen Elementary School Eastbluff Elementary School Ensign Middle School (gymnasium) • Harbor View Elementary School Newport Elementary School Newport Coast Elementary School Mariners Elementary School Newport Heights Elementary School Newport Harbor High School (pool and occasional Davis Field use) Corona del Mar High School (occasional gym use) The State Education Code Sections 10900- 10914.5 provide for the use of school facilities, when not needed for educational programs, for general recreational programs provided by other public agencies. 2. Lincoln Lease, July 28, 1997 Includes gymnasium, lighted play fields, and restrooms. Ten -year lease with potential for ten additional years. The City paid $16,200 the first year with a 3% to 4% annual increase j based on the Consumer Price Index: By contract, in FY 2002/03, the cost doubles to $36,000. The site is scheduled by the City and is heavily used by the co- sponsored youth and adult sports programs. 3. Marian Bergeson Aquatic Center at Corona del Mar High School, July 11, 1989 For a period of twenty -five years, renewable for twenty -five years. Agreement outlines time periods of use and responsibilities for each party. • • • • SEW PART O� � f \� u � z C9LiFO RH�P TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Bench and Tree Donation Request Recommendation PB &R Commission Agenda Item No. ` April 2, 2002 To accept one bench donation from Laura and James H. Curtis that will be installed at Begonia Park. To accept one Purple Leaf Plum tree donation from Laura and James H. Curtis to be planted at Begonia Park. Discussion Staff received an inquiry from Laura and James H. Curtis regarding a proposed bench and tree donation for the referenced locations. Subsequently, the donor submitted one letter requesting approval of the donations (Attachment A). This donation will complement the previous donations of a similar style bench, the Santa Monica model, that was selected from the Official Bench List. A concrete bench pad is not required. Each plaque verbiage will read "Donated for Allen Robert Curtis ", which conforms to City Council Policy G -5 (Attachment B). Laura and James H. Curtis will receive a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: A) Laura and James H. Curtis letter B) City Council Policy G -5 F: \USERS \CSV\KRiefAParks & Trees\Parks2002 \PBR \April \CuNSBcnchTneDonatlon.doe • March 4, 2002 Mr. Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli: 422 Carnation Avenue Corona del Mar, CA 92625 (949) 723 -4170 RECEIVED MAR 0 7 2002 , r- ArtKSfFREE - In response to the information provided to me by Randy Kearns, City of Newport Beach, regarding bench and tree donations I am writing to advise that I would like to proceed with a donation to the City of Newport Beach. I would like to donate (one) 1 bench and (one) 1 tree to be installed at Begonia Park along • with the standard 2" x 6" plaque at both the bench and the tree with the permitted verbiage that will read "DONATED FOR ALLEN ROBERT CURTIS ", that I will provide, and that a concrete pad at the bench is not also required. Per discussions at the site on February 14th with Randy Kearns, the bench will be located along Begonia Avenue and will be replacing an existing wood bench located at the end of the existing concrete sidewalk. The tree, a Purple Leaf Plum, will be located at the bottom of the slope, adjacent to the Property Line hedge, near the tot -lot closest to Bayside Drive. Final location of the tree will be determined on -site in consultation with us after verification of existing site utilities. I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you have any additional questions or require additional information you may reach me at (949) 7234170. Thank you for your assistance. cerely, Laura and James H. Curtis • G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes ilia need to provida residents with Ilia opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite In Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City properly. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a . specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24, 1996 Formerly I -1s 11 2 G -5 PARK AND STREET IMPROVEMENT DONATIONS • The Clty Council recognize$ the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the 'Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost- The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • n U • Parks, Beaches and Recreation Commission General Services Director SUBJECT: Bench Donation Request Recommendation PB &R Commission Agenda Item No. S April 2, 2002 To accept one bench donation from Ms. Vicki Bowinkel that will be installed on the lawn area at Corona del Mar Main Beach. Discussion Staff received an inquiry from Ms. Vicki Bowinkel regarding a proposed bench donation for the Corona del Mar Main Beach. Subsequently, the donor submitted a letter dated March 13, 2002 requesting the approval of one bench donation (Attachment A). The bench will be the Santa Monica model that was selected from the Official Bench List. Ms. Bowinkel will pay for a concrete bench pad as well. The plaque verbiage will read "Donated for John Creighton Kubas ", which conforms to City Council Policy G -5 (Attachment B). Ms. Vicki Bowinkel will receive a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: A) Ms. Vicki Bowinkel's letter dated March 13, 2002 B) City Council Policy G -5 FAUSERS\GMKRidiTarks & Trees\Parks2002\PBR\AprilBo- inkelbenohdooation.doc • March 13, 2002 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, Ca. 92658 -8915 Dear Mr. Lomeli, IECEIVED MAR 15 2002 �0 HAhKS/ rRF-1 _ Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate a bench to be placed at Corona del Mar main beach, along with the standard 2" X 6" plaque with the permitted verbiage that will read "Donated for John Creighton Kubas ". I understand that this request is subject to approval by the City of Newport Beach, and will be brought up at the next Parks, Beaches and Recreation • Commission meeting scheduled for April 2, 2002. (Please submit this letter no later than the 15"' of the previous month to ensure placement on the upcoming Commission agenda.) If you should have any questions or need any more information from me please do not hesitate to call me at 949/644 -4680. Thank you very much for your assistance with this matter, Sincerely, Vicki Bowink 40 G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes tho need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to 'be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. C -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 • Amended - June 27, 1994 Amended - June 24,1996 Formerly I -15 LJ 2 G -5 PARK AND STREET IN[PROVEMENT DONATIONS . Tim, ity Council recognizes the need to provide residenis with lIlia e opportunity to donate trees, benches, drinking fountains or related park and street Improvement items. This poiley establishes criteria for donations to assure attractiveness, usefulness and the capability to'be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review -tssistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • • • 11 4 SEW VpRT F > G i City Council Agenda Item No. �0 April 2, 2002 TO: FROM: Parks, Beaches, and Recreation Commission General Services Director SUBJECT: City Street Tree Designation Change Recommendation Change the current street tree designation of Blue Water Drive, Salt Air Drive, Salt Air Circle, Island View Drive, and Lighthouse Lane from Chitalpa tashkentensis to Magnolia grandiflora "St. Mary ". Discussion The City Street Tree Designation List is maintained and reviewed on an annual basis by City staff. Each City street has at least one designated tree species. The purpose of the designation is to promote uniformity of the street treescapes throughout the City. Any changes, recommendations, or requests for changes are submitted to the Parks, Beaches, and Recreation Commission per Council Policy G -6. During the last major review of the Designation Street Tree List, the street tree for above named streets was changed to Chitalpa tashkentensis. Over the past two years several Chitalpa trees were planted on Lighthouse Lane and have not grown well. Staff has attempted to improve the condition of the street trees with no significant results. The Association, per the attached letter, has requested the change of street tree in that area is not conducive to the growth of Chitalpa trees and that the Magnolia grandiflora "St. Mary" be considered as the new designated street tree. The St. Mary Magnolia has been a successful street tree in the adjacent neighborhood of Harbor View Hills South and staff concurs with the request of the BHCA. Staff's recommendation is to relocate the existing seven Chitalpa trees in the BHCA area to Grant Howald Park and plant 24" box St. Mary Magnolia trees as replacements. Dave Cassidy, President, Broadmoor Hills Homeowners Association has been sent a copy of this report and a notice of the Commission meeting. FAUSERS \GSV\KRiefflParks & Tr=sTarks2002\PBR\ April\ CityTmeDesignationBACA31902.doc • Very respectfully, David E. Niederhaus n • Attachments: (A) Letter from Dave Cassidy, President, Broadmoor Hills Homeowners Association F3IISERS\GS V\KRieRlParks & Trees\Parks20B2 \PBR\ April\ CityTReDesignalionBHCA31902.doc RECEIVED • February 25, 2002 MAR 0 1 2002 TO: David Niederhaus Director, Gen'1 Services City of Newport Beach FROM: Dave Cassidy President, Broadmoor Hills HOA 2707 Lighthouse Lane, CDM, 92625 SUBJECT: Change of Designated Street Tree/ Broadmoor Hills The Broadmoor Hills Community Association would like to request a change of our designated street tree. The streets affected would be Blue Water Drive, Salt Air Drive, Salt Air Circle, Island View Drive and Lighthouse Lane. As you are probably aware, the designated street tree for our community is the Chitapla. Several of these trees have been planted on one section of Lighthouse Lane and all have had problems. John Conway, the Urban Forester, has been very involved in this situation and has made every effort • to remedy our problems without success. This variety of tree does not seem suited for a coastal location. We have had an on -going problem with insects and powdery mildew infecting these trees. Numerous sprayings and consistent feeding has not corrected the situation. As a result, we hope you will approve our request to change our neighborhood tree to a variety that will grow successfully and enhance the beauty of our community. The St. Mary's Magnolia is the replacement variety we have selected. Our Board of Directors has voted and approves of this request for change, agreeing that it is in the best interest of our community. We thank you for taking this under advisement and look forward to hearing from you soon. Thank you. C: Marcy Lomeli, Park/Tree Superintendent John Conway, Urban Forester r- -I L • PB & R Commission Agenda Item No.--7— April 2, 2002 TO: FROM: SUBJECT Parks, Beaches and Recreation Commission General Services Director Castaways Park Grant Recommendations To accept the recommendation from the Castaways Park Advisory Committee to finalize a grant proposal to the California Coastal Conservancy for the funding of planting, irrigation installation, and maintenance establishment of native plants at Castaways Park. • That the Commission recommend to the City Council the approval of a resolution for the grant project. History The Castaways Park Advisory Committee (CPAC) has been meeting for the past two and one half years and developed a planting and irrigation plan that was implemented at Castaways Park as Phase I. The Phase I project included the installation of a temporary irrigation system and the planting of California native plant material in the winter of 2000. The work was completed by a landscape contractor that specialized in California natives. The money for this project was from private donations and City funding and was approved by the Parks, Beaches, and Recreation Commission in the Fall of 1999. The Committee has determined that similar phases are necessary in order to landscape the remainder of the Park and that the project would be an excellent candidate for a State grant. Mr. Bo Glover, Chairman of the Castaways Advisory Committee, requested the Commission approval of submitting a grant proposal to the California Coastal Conservancy (CCC). The grant proposal requested 100% funding for the installation of • California native landscaping and irrigation, exotic plant eradication, and a maintenance establishment program for the new planting in the amount of $235,000. The grant program will significantly improve the natural environment of the Park. Attached are photographs representative of the plant specifications that will be used in the Park. F:kUSERS %GSVTRieflkParks & Tree Tuks2002\PBRVapril \CasUw ysPukGm t31902.doc The Commission approved the preliminary grant submittal at the June 6, 2000 meeting. • The proposal was then submitted to the CCC. • • Discussion The CCC has tentatively approved a grant for $100,000 and will hold a meeting on May 23, 2002 to formally approve the project. The City must be prepared to implement this project and complete it within 2 years to receive the grant funding. Staff has also submitted a request to fund $75,000 in Fiscal Year 2002 -2003 as a Capital Improvement Project. Additionally, the CPAC is seeking other grant funding sources to meet the $235,000 project cost. Mr. Glover has received a copy of this report and a notice of the Parks, Beaches, and Recreation Commission meeting. He will also be in attendance at the Commission meeting to answer any questions. Very respectfully, David E. Niederhaus F1USERS %G8VTRRiefflParks& Trees\ Parks2002TBR\April %CasMmysPark0r t3l9O2.doc a c G. X L ctl a 3 Al F d r 3 Y U .D L w .Z� U 0 0 • U U r. cd N 0. T X U ; r—. h N .Q O a b C cd I m b GJ 't1 u O A i C d 7i • •