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Home My WebLink About6/4/2002 - Agenda PacketJUNE 4, 2002 PB &R COMMISSION MEETING AGENDA CITY OF NEWPORT BEACH Parks, Beaches It Recreation Commission Tuesday, June 4, 2002- 7pm City Council Chambers AGENDA ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) May 7, 2002 PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the nation unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 2. *3. 4. Correspondence To: Jeannie Burns, May 23, 2002 Fm: Scott Gayner, May 9, 2002 Evelyn Hart, May 21, 2002 Mehdi Eftekari, May 15, 2002 Richard John, May 22, 2002 Henry Schulein, May 16, 2002 Timothy Riley, May 22, 2002 Thomas Johnson, May 20, 2002 Ann Truxaw Ramirez, May 23, 2002 Linda Mongno, May 21, 2002 Nina Robinson, May 24, 2002 Marian Bergeson, May 21, 2002 Park and Tree Division Report of Park and Tree Division during May and upcoming projects in June. Community Services Report of Recreation li Senior Services during May and upcoming projects in June. Proclamation — July as Parks Ft Recreation Month Approval of proclamation for June 25, 2002 City Council agenda. 5. Tree Donation To accept donation of one Coastal Oak tree from David and Sharon Niederhaus to be planted at Castaways Park. 6. City Street Tree Designation Change Approve change of current street tree designation from the Aristocrat Pear to the Queen Palm on the north side of North Star Lane from White Cliffs Drive to the end of the street. DISCUSSION ITEMS Tree Removal Discussion /decision of request for removal of two Weeping Fig trees by Stephanie Shulman, 4630 Dorchester Road. 8. Tree Reforestation Discussion/ decision of request for reforestation of the River She -Oak Parkway Street Tree by: Janice Munemitsu, 303 Larkspur Betty Jane Blood, 305 Larkspur Wilbur Lankford, 315 Larkspur 9. Committee Reports - . Park Development Alien, Beek, skoro) . Rec Et Open Space Element (Beek, Macfarland, Franklin) • Finance 5koro, Allen, Beek) • Recreation Activities (Englebrecht, Franklin, Tobin,) • Seniors (Allen, Englebrecht, Tobin) FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT (Item 1) (Item 2) (Item 3) (Item 4) (Item 5) (Item 6) (Item 7) (Item 8) Wity of Newport Beach COMMUNITY SERVICES May 23, 2001 P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658 -8915 Jeannie Burns, Executive Director Christine Shingleton, Council President Girl Scout Council of Orange County 1620 Adams Avenue Costa Mesa, CA 92626 Dear Chris and Jeannie: PHONE 949 - 644.3151 FAX 949. 644 -3155 We want to take this opportunity to clarify some issues raised in your letter of May 2, 2002 to Stephen Sutherland which was also received by the City. The City is looking forward to working with you in developing a plan that will accommodate both the Girl Scouts and City of Newport Beach programs. Any construction or building that results from the Sutherland Talla Hospitality project will be owned by the City of Newport Beach. Therefore your lease would be with the City of Newport Beach, not Sutherland Talla. The redevelopment of MarinaPark has been anticipated for many years. Foremost in the proposals presented by the Parks, Beaches and Recreation Commission and City staff is the preservation of current recreation facilities for use by the general public. The proposed construction of a new facility with the Girl Scouts on one floor and the City on another is a plan that the City welcomes and would preserves both City and Scouts programs. As always, the City staff is committed to working with the community to insure any redevelopment includes public recreation facilities. Thank you for your cooperation in this project. Sinc ly, LaDonna Kienitz� Community Services Director /City Librarian Cc: ron Wood, Assistant City Manager arks, Beaches and Recreation Commission • Andrea McGuire, Recreation Superintendent Stephen Sutherland, Sutherland -Talla H roots. Girl Scout Council & Orange County • 1620 Adams Avenue May 2, 2002 Costa Masa, CA 92626 T 714 979 7900 r 714 850 1299 Stephen Sutherland girlscouts @gscoc.org Sutherland Talla Hospitality 4500 Campus Drive, Suite 650 Newport Beach, CA 92660 Subject: Neva B. Thomas Girl Scout House Dear Stephen: Thank you for your recent letter that spells out Sutherland Talla Hospitality's intentions with regard to the redevelopment of the Marina Park site and the future of the Girl Scout facility at 1700 West Balboa Blvd., Newportt Beach. I am sure you are aware that long -term future of the Girl Scout House is of great concern to the Girl Scout Council of Orange County and members of the local community. This facility has been a major part of the life of Girl Scouts in Newport Beach since December 1, 1947 —the beginning date of the first lease — and has remained so since then. Generations of Girl Scouts from the local community, throughout Orange County, and from Southern California, have benefited from Girl Scout program and recreational opportunities at the Girl Scout House as a result of the wise use of public land by the City of Newport Beach. Understandably, when the discussion among Girl Scout leaders and members turns to the Newport Beach'Girl Scout House, it evokes many pleasant memories and emotions. • The commitmenfof the City of Newport Beach to work with the local community and Girl Scout leaders to ensure that Girl Scouts have a permanent presence in the Marina park redevelopment plans is commendable. Sometimes we all focus on just the children who appear to need help. But it is often the everyday child who goes unnoticed who becomes tomorrow's at -risk child. Anytime public land can be used for the greater good, it is wise land use. The benefits that will result from the inclusion of the Girl Scouts in the Marina Park redevelopment will help us provide for the children, and that is a fine reward for all connected with the City of Newport Beach and those also interested in the sensitive development of the Marina Park project. The Girl Scout Council of Orange County continues to look forward to working with the City of Newport Beach in any development agreement it reaches with Sutherland Talla Hospitality to ensure that Sutherland Talla Hospitality provides a long -term, no -cost lease and constructs a new Girl Scout facility at no cost to the Girl Scouts in the proposed Marina Park Development, as has been proposed, and consistent with our programng recommendation to Sutherland Talla Hospitality in correspondence dated July 2, 2001. Sincerely, Jeannie Burns Christine Shingleton " Executive Director Council President . cc: Homer Bludau ✓LaDonna Kienitz A Unitea way Agency 'eV�eCe Girls Grove, Strong,, RESCO Pasco Self Storage LLC 90f DOVE STREET SUITE 270 NEVVPORTSEACH CALIFORNIA 920303038 9497ES -am FAx949 -36-577 SHId MAM atiiFate • May 9, 2002 Dr. Walton, 1901 Westcliff Drive, Suite 3 Newport Beach, CA 92660 Dear Dr. Walton and Rotary Members, Thank you for inviting Cassidy to the banquet to receive the Okazaki Friendship Medal. The fine effort at the City Track Meet from the Newport- Balboa Notary Club and the Community Services department of the City of Newport Beach, along with your program honoring these young track standouts has definitely made a difference in our community. For Cassidy, after the 2001 Newport Track Meet she made it a goal to get three Gold Medals in 2002. She accomplished this by winning the girls '89 Relay, Shot Put, and Long Jump, with a second place in the 100 Meter Run. In representing the City of Newport Beach at the Orange County Track Meet last Sunday, she won the Relay, 100 Meter Run and got second in the Long Jump. Her time in the 100 meters was 13.8 seconds, tying a City record that stood for 16 years. I am relaying this success story because it all started with her inspiration to get invited to the Okazaki award dinner. Cassidy will now represent both Newport Beach and Orange County at the Southern California Track Meet at the end of the month, being a wonderful product of this motivational program that the Newport- Balboa Rotary Club has provided to our kids in Newport-Mesa every year. Cassidy and I thank you so much, Scott Gayner M. Sean Levin, City of Newport Beach FOUR SEASONS HOTEL May 15, 2002 Mr. Val Skoro, Chairman Newport Beach City Parks and Recreation Commission Newport Beach City Hall 3300 Newport Beach Boulevard Newport Beach, CA 92663 Dear Mr. Skoro: It is indeed a pleasure to write this letter of request. In the near future a new park site will be developed at Jamboree Boulevard and Coast Highway. In naming the park, I respectfully submit the name of Rosalind Williams. Ms. Williams was instrumental in growing and developing the Newport Beach Visitors and Convention Bureau. Her dedication, enthusiasm and energy raised the level of awareness as Newport Beach became the destination of choice, not only for the leisure traveler but also the corporate traveler. Because Rosalind Williams symbolized what our community is all about, it's only fitting she be recognized and honored by the City of Newport Beach. Thank you for your consideration. Best regards, Mehdi Efte ari General Manager ME:tjt • 690 NEWPORT' CFiN'FRR DRIVE, NEWPORT BEACH, CALIFORNIA 92660, U.S.A. IT L: (949) 759 -0808 FAX: (949) 760 -8073 WORLD WIDE WFR: www.fourseasoiis.com 50 110'I'FLs. 22 COL N']'R I ES. ONE VIII LOSOPHY. 0 HENRY E. SCHIELEIN PRESIDENT May 16, 2002 Mr. Val Skoro, Chairman Newport Beach City Parks & Recreation Commission Newport City Hall 3300 Newport Beach Boulevard Newport Beach, CA 92663 Dear Mr. Skoro: • I am writing to you with regards to the naming of a future park site which I understand will be on the corner of Jamboree and Pacific Coast Hwy. Sometimes in our life we encounter very special people whom we would like to honor because of the contributions they made for the wellbeing of the community. One such person was Rosalind Williams who, in her capacity as Executive Director of the Newport Beach Conference & Visitors Bureau, was very instrumental in promoting our wonderful community to the rest of the world. Because of my position as President of The Balboa Bay Club, I had the pleasure of working with Rosalind Williams as a member of the Executive Committee of the Board of Directors of the Visitors Bureau for close to six years until her untimely death due to cancer. Having been in the hospitality business for over half a century, I have worked with many wonderful people who have done much for their communities and their associations, however, Rosalind was a very special individual. She was always interested in the wellbeing of Newport Beach. She was a tremendous ambassador for our city, always in the forefront exposing our community to anyone who wanted to know about our city and hopefully wanted to bring visitors and tourists and conferences to Newport Beach. Anyone who had the pleasure to work with Rosalind knows that naming a park in her honor would be a wonderful recognition of her life, which was totally dedicated to 1221 West Coast Highway, Newport Beach, CA 92663 -5026 (949) 645 -5000 Fax (949) 642 -6947 WEB: http: / /www.balboabayclub.com Mr. Val Skoro May 16, 2002 Page Two working with all of us for the benefit of Newport Beach. I am certain you will receive many recommendations but without a doubt Rosalind Williams should be recognized for her ntrib 'ons. I hope you will consider my request along with letters from the many pe e ' es were enriched by knowing and working with her. Henry E. Schielein HES /eb • E . NEWPORT BEACH COSTA MESA May 20, 2002 Mr. Val Skoro Chairman Newport Beach City Parks and Recreation Commission Newport Beach City Hall 3300 Newport Blvd. Newport Beach, CA 92663 Dear Mr. Skoro: I am excited about Richard John's submittal of Rosalind Williams' name for consideration in the naming of a future Newport Beach park. This would be a wonderful tribute to a person that gave her all in an effort to promote Newport Beach. We use to marvel in our newsroom of Rosalind's • commitment to building local tourism, even during her darkest hours. At the time of Rosalind's death, my editor, Bill Lobdell, said it best in a column: " I never gave death much of a chance against Rosalind Williams in her battle with cancer..." Rosalind, although small in stature, stood tall to all of those who knew her in and around Newport Beach. She promoted Newport Beach as a site for Rose Bowl participants buy flying banners over Big Twelve stadiums; she was one of the key local business people instrumental in bringing the Toshiba Senior Classic to Newport Beach; and she sold room nights in our local hotels. She represented what is good about Newport Beach ... and her death came far to early in her life. I would strongly urge you to consider the request for Rosalind Williams Park. Future generations would do well in remembering someone so important to our community's development. Sincerely, Thomas H. Johnson . Publisher 330 West Bay Street, Costa Mesa, California 92627 (949) 642 -4321 • Fax (949) 631 -5902 Publication of Times Community News • A Division of the E06Anpeke 91Me$ 0 f V0,11 May 21, 2002 NEWPORT BEACH Mr. Val Skoro, Chairman CONFERENCE & Newport Beach City Parks and Recreation Commission VISITORS BUREAU Newport Beach City Hall 3300 Newport Beach Blvd. Newport Beach, CA 92663 Dear Mr. Skoro, The Newport Beach Conference & Visitors Bureau would like to recommend the future park site at Jamboree Boulevard and Coast Highway be dedicated and named after Rosalind Williams, who died in June 2000 after a courageous fight against breast cancer. For six years, Rosalind Williams served as president and CEO of the Newport Beach Conference & Visitors Bureau. Rosalind positioned Newport Beach as a premier destination in Southern California and a strong competitor to many larger surrounding cities. She thrived in a challenging environment and transformed the NBCVB into a first class organization. Under her direction, Newport Beach attracted thousands of visitors, conferences and events such as the Toshiba Senior Classic, the Olympic Torch Relay, the Davis Cup Tennis Tournament, the Nuveen Tennis Challenge and various alumni groups associated with the Rose Bowl. Her dedication, perseverance and leadership had us all working together to make Newport Beach a better city to visit, talk about and enjoy. Rosalind was the city's enthusiastic ambassador to the world. Her proactive interaction with the media increased exposure and visibility for Newport Beach on both the domestic and international levels. Rosalind Williams served as a board member of the Newport Harbor Area Chamber of Commerce, the Economic Development Committee of Newport Beach, the Orange County Visitor Market Consortium and the Orange County Tourism Council. She also served as Executive Director of the Newport Beach Restaurant Association. A resident of Newport Beach since 3300 w. Coast Highway 1968, Williams was dedicated to a number of local charitable and Newport Beach, CA 92663 professional organizations such as the American Cancer Society, Hoag Hospital, American Youth Soccer Organization and Newport Mesa Schools Foundation. Congressman Christopher Cox also appointed her to the 949.722.1611 White House Conference on Travel and Tourism. 0. 800.94.COAST FAX 949.722.1612 www.newportbeach- cvb.com Rosalind Williams.... page 2 Rosalind Williams raised two sons, Jeff and Gregg Williams, who both graduated from Newport Harbor High School and the University of Southern California. Rosalind not only "sold" Newport Beach, but she lived it as well. A 20 -year veteran in the travel industry, she was dedicated to a number of community, professional and charitable organizations. She served as an advocate who brought hope to many breast cancer patients, while being an inspiration to us all. Rosalind fought the disease all the while maintaining her dedication to leading visitors to the city that she herself truly loved. I hope you agree that a park dedicated to the memory of Rosalind Williams — and her work on behalf of the Newport Beach community — would be a welcome addition to our city. Sinc ely, Linda Mongno, Chairperson NBCVB Board of Directors • • MARIAN BERGESON Senator (Retired) May 21, 2002 Mr. Val Skoro, Chairman Newport Beach City Hall Newport Beach City Parks and Recreation Commission 3300 Newport Boulevard Newport Beach, CA 92663 Dear Chairman Skora It gives me great pleasure to recommend Rosalind William's name for consideration for naming a Palk in Newport Beach. We all loved and admired her spilt, her devotion to her work and her community. She brought positive • recognition throughout the country for events such as the Toshiba Senior Golf Classic. Rosalind developed the Newport Beach Conference and Visitors Bureau into a first class bureau that is used as a model throughout the state of California. She was truly an inspiration to all of us that had the privilege of knowing her. I appreciate your consideration of this matter. Sincerely, LrianBergeso M y Senator (Retired) 1721 Tradewinds Lane Newport Beach, CA 92660 (949) 646 5569 mberaeson0adelohia. net n U Evelyn Hatt 49 Balboa Coves Newport Beach, Calif. 92663 May 21, 2002 Newport Beach Parks and Recreation Commission 3300 Newport Blvd. Newport Beach, CA 9260 Dear Chairman qjki� anfd Commissioners, It has been brought to my attention that Rosalind William's is being considered to be honored by naming a park after her. What a splendid idea. As we all know Newport Beach is blessed to have numerous deserving people that have left their mark on out city. However none have exceeded Rosalind's dedication to promote Newport's best Qualities nation wide. I was so pleased to see on Cable TV Travel program that Newport Beach, CA, was named one of the 10 best beaches in United States this past week. I could we Rosalind fingerprints on that program. I was on the City Council when Rosalind William's was first appointed by the Visitors and Conference Bureau. She served the Bureau and the City very well and left her mark on so many of us. is Thank you for your consideration in naming a Newport Beach park for this fine lady. Sincerely, j4e�� W Evelynni-Iaft 4 • May 22, 2002 Mr. Val Skoro Chairman Newport Beach City Parks and Recreation Commission Newport Beach City Hall 3300 Newport Blvd. Newport Beach, CA 92663 Dear Chairman Skoro, Following Council Policy I -9,1 respectfully propose that the Parks, Beaches, and Recreation Commission consider naming the future park to be constructed at the corner of Jamboree Road and Pacific Coast Highway (the Upper Bayview site) after Rosalind Williams, the former president of the Newport Beach Conference and Visitors Bureau. As your Commission is aware, Rosalind helped elevate Newport Beach as a world class destination for tourism. She used her international sales and marketing experience and contacts throughout the world to greatly increase tourism revenue in our community. Like all of us, Rosalind loved the City of Newport Beach. She raised her family here and took great pride in representing her city throughout the United States and across the world. Her efforts are far more eloquently stated in two articles in the Daily Pilot — I have enclosed copies of these tributes for your review. • Among her proudest achievements for her city was bringing the Toshiba Senior Golf Classic to town, where it remains a popular springtime event (and one located very near the Upper Bayview Park site) as it broadcasts Newport Beach's inviting scenes around the country. The Toshiba Senior Classic is also a major fundraiser for Hoag Memorial Hospital. In addition to Toshiba, her efforts secured the much - coveted Davis Cup and Senior Professional Tennis to Newport. She also developed and effectively implemented a continuing strategy to lure alumni of Rose Bowl teams here to fill our hotels and restaurants each January. As you are also aware, Rosalind fought a courageous battle with breast cancer and was very inspirational and encouraging to all with which she came in contact. We cannot express in words how much we miss her. Despite her passing in summer 2000, Rosalind's influence remains here in Newport Beach. Her spirit and resolve are still very much in the hearts of all those who knew her throughout the city, including and especially our community's vibrant tourism industry. I appreciate your consideration of this request and I am taking the liberty of enclosing some letters of support from several individuals who knew Rosalind and knew her dedication to our community. Please do not hesitate to contact me at (949) 548 -3104 should you have any questions or concerns about this proposal. I look forward to working with the Commission and later the Council to appropriately recognize Rosalind. R spectfully, yiuchard C. John sband u Richard C. John 1209 Santiago Drive, Newport Beach, CA 92660 Home: (949) 548 -3104 Work., (909) 390 -1400 /Fax (909) 390 -1409 0 C� J 0 William lobdell NOTEBOOK Rosalind known for drawing people to her, and to city didn't give death much of a chance against Rosalind Williams. We all knew she was diag- nosed with breast cancer five years ago, that she'd been through a lot of chemotherapy and radiation, that she'd been in and out of remission. But still, she seemed inde- structible. On Friday, she was still doing business as president and CEO of the Newport Beach Conference and Visitors Bureau from her Hoag Hospi- tal bed, working the phone to bring more visitors to our com- munity. She passed away two days later. She was a very young 55. I'm sure all those people on the phone didn't realize how sick Rosalind was. I didn't when I talked with her last week. She sounded like her usual self: bright, sharp, fun. Full of life, I didn't even think to ask about her health. If you didn't know Rosalind — and I'm not sure who in Newport didn't — you missed someone special. She was an interesting mix: witty, smart, aggressive, insightful, compas- sionate, tough, vivacious and pretty. And she had a great smile. Combine all of it and you have one very charismatic woman. Which was exactly who Newport Beach needed to head up its sagging visitors bureau in 1994. She took on a job that had baffled many of her predecessors, and she thrived from Day One. Tourism in Newport soon boomed. Two months ago, she presented the City Council with a symbolic $21- million check — the amount of taxes the city generated last year from tourism dollars. In sheer monetary terms, Rosalind was worth millions to the city. She sold Newport Beach because she loved Newport Beach. To her, she couldn't imagine why Wisconsin, Penn State, Michigan, Ohio State or any other Rose Bowl -bound Big Ten school would want to stay any place other our beau- tiful seaside town. She'd send the schools let- ters, brochures, souvenirs of Newport and boxes of roses to attract their attention. When that wasn't enough, she'd hire pilots in the Midwest to fly over Big Ten stadiums trailing a banner touting Newport Beach. On Big Game Saturday, she'd root only for the schools SEE NOTEBOOK PAGE 4 E o�Eo w o Z5 ° C ro �wp�G tNn Jv4N N 4O)3C qG 0 Tv "s a ) 00 . � 0 O2�u v aiS �- o ro " tl 3Cm J °� 0 O �- "' p o qv v Zr_ N .,m o 32' F° :p °� ro� t rW�� v `0 ro u .° T° �;,� z 6 z o � N U x a aC o aro a3 v. a 3 0 4 • �> soma �aroro~ 0 3 NJ ac),�L U�v'aa� Y GTM> NG16.0VN ,v NJ'wN Caana dp�°a vro °vov uouv • 4 b T ° .n Q. Y u ro C P❑❑ v w o N o �y��b3v4n �ma�° �� D me °w°°a'b'G 3 A�o v vo�-ro ,�o ro ,a X C U T N O O A 41 T ro w0 o u x d oa 3 °� o ° zw U�bqq o [7 xw� °T°on °Oro° aro�.9 C/I o .M O c- z O c?noZ RN�bp° W 0 o v a W w L � v�cn_�oE.o �o�vb0 r Z u 3.R v5L ob o O~ v o MC) v 3 0 3 Z CLW q ro >. N Q� 0 8 O 0= C 0 CN �f) bqi 7 ro v o v 7 0 N Z r� -Ua "O,w �avaov V1 as a °�U��3p /�tl 4x ,qY SAP. a bps,# rnro av�d��.�.G= nm roues A.AC❑ O a � °-, gw a`� � O � �F 'fin 0. �n'•°C v 7Q oaa.ov. > g U oa E. mu,aa`3t e,3m aa Q V10 ario0 Ij °b °ro ti� bro.�r' O v as �j g ps I � tiA2 b y .8q - " a -aov2 �Uq•5 a e a, �v mao oA m >d3 pv a M A o m .91 ti 0 A >. Oa • 53�f 1ik,' �` Z ! N p 3aa a. "m 81 �ga�,acn°O�"p3"�rp�u 'r° m�m'� P zs qnq 0 v Go U U 40 W ro m a a m Z .. q domaroC 7 wq >.,.Ca,�" m cma�Atlaq b� �`u°b b ob�b A V N u LU aeo F O y u > �� QA wgCA C 2 ° w o d x� 3q"� o Z C ° o R ¢ QwV) • w m� om F- .0 •cr' Zo�a35F V) aaa �o mo zY3 • TIMOTHY RILEY 21131 Richmond Cr. Huntington Beach, CA 92646 May 22, 2002 Chairman Val Skoro and Commissioners Newport Beach Parks, Beaches and Recreation Commission 3300 Newport Bl. Newport Beach, CA 92663 Chairman Skoro and Commissioners: I offer my personal support for the campaign to name the park site at Jamboree Road and Pacific Coast Highway in memory of Rosalind Williams. This is not an official act of my office or position (hence the lack of department letter head) but rather a compelling response to do something good on behalf of someone who has contributed so much to Newport Beach. Like so many others in Newport Beach, Roz touched my heart with her warm smile, kind words and helpful demeanor. Her boundless energy in promoting the city that she loved was a benefit to us all. Over the ten -year period since I have been Newport BeacKs Fire Chief, I can think of no one who better deserved the title of Newport Beach's "Most Valuable Player." Her impact on this community will be felt for many years to come. I am fortunate to have enjoyed a both personal and professional relationship with Roz. I feel honored to be a part of this campaign and encourage you to memorialize the contributions of this great lady by naming this park in her name. Timothy Riley Newport Beach re Chief ;�N M The Susan G. Komen x Breast Cancer Foundation z • G`1'UA'{4O Orange County Affiliate May 23, 2002 Mr. Val Skoro Chairman Newport Beach City Parks and Recreation Commission Newport Beach City Hall 3300 Newport Beach Blvd. Newport Beach, CA 92663 Dear Mr. Skoro: It is an honor to submit this letter in support of a future park site in memory of Rosalind Williams. On behalf of the Orange County Affiliate of the Susan G. Komen Breast Cancer Foundation, I wholeheartedly support this endeavor. Rosalind was a tremendous inspiration to us all, and a valiant figure in the fight against breast cancer. In both her professional and personal life, she was a great supporter of the Susan G. Komen Breast Cancer Foundation and made a real difference in the lives of many. She brought awareness to thousands while battling this dreaded disease. The Komen Foundation is dedicated to furthering Rosalind's fight by fulfilling • the Komen mission of eradicating breast cancer as a life threatening disease by advancing research, education, screening, and treatment. At the 1999 Komen orange County Race for the Cure® in Newport Beach, as Master of Ceremonies for our Survivor Tribute, Rosalind shared her moving story with more than 1200 other survivors. In 2000, we were proud to welcome Rosalind's family and friends for a special tribute to her at our 9`' Annual Race for the Cure®. There, we joined with thousands of friends in remembering Rosalind and others who have lost their battle with breast cancer, while we also celebrated the survivors who give us hope. Rosalind Williams' dedicated family members live her legacy by raising funds and giving hours of their time to the Komen Foundation. Each year in Orange County, the Komen Foundation serves thousands of people in our communities through our treatment grant and community grant programs, educational outreach efforts, and life- saving screening services. In addition to our local reach, the Komen Foundation provides funds to medical institutions in search of a cure, and is one of the nation's largest private fenders of research dedicated solely to breast cancer. We would not be able to do all of this without the support of those whom Rosalind brought to us. Because of Rosalind's contributions to the local community, we continue moving toward the day when breast cancer no longer threatens the lives of those we love. I thank you for your consideration of this request. Please do not hesitate to call me at 714.957.9157, ext. 22. Sincerely, Ann Truxaw Ramirez Executive Director 3191 -A Airport Loop Drive Costa Mesa, CA 92626 Phone: 714-957-9137 Fax: 714 - 957 -9155 www.ockomen.com 414 THE IRVINE COMPANY Nina B. Robinson Senior Director, Marketing Retail Properties May 24, 2002 Mr. Val Skoro, Chairman Newport Beach City Parks and Recreation Commission Newport Beach City Hall 3300 Newport Blvd. Newport Beach, CA 92663 Re: Submittal of Rosalind Williams's Name For Consideration of Future Park Site Dear Mr. Skoro: I am writing in support of naming the future park site at Jamboree Boulevard and Coast Highway in Rosalind William's memory. I was very fortunate to know and work with Rosalind for many years and believe she has truly earned this honor. Rosalind's passion was Newport Beach. Whether through her tenure with the Newport Beach Conference and Visitors Bureau or just her daily activities, Rosalind constantly promoted Newport Beach. She lived, worked, shopped and played here. Her tireless efforts have raised awareness of Newport Beach nationally as a vacation destination. She was relentless in her pursuit of bringing Newport Beach businesses together to promote the area, resulting in creating a great synergy among companies, hoteliers and restaurateurs as well as building great friendships. But Rosalind was not only a champion of the city, she was a wonderful human being. In her quest to unite Newport Beach businesses, Rosalind met and mentored many young women in the business world. She showed us how to be graceful in both victory and defeat. Nowhere was this more evident than in her fight against cancer. Just as she fought to make Newport a better place, she fought her battle with cancer - with grace, integrity and dignity. And to the end, Rosalind was still hard at work building a better Newport Beach. As a colleague and friend, I believe it would be a fitting tribute to name the park after Rosalind. She truly was one of Newport Beach's finest citizens and one who made a lasting positive impact on the city and many individuals, including myself. Sincerely, Nina B. Robinson 550 Newport Center Drive, Newport Beach, California 92660 -7011 • (949) 720 -2579 • FAX (949) 720 -2194 • S — . __ PB &R Commission Agenda Item No. June 4, 2002 SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. The current completion schedule for the eastside and middle park areas is July 5, 2002. The westside of the park along MacArthur Boulevard is scheduled to be completed on October 29, 2002. There will be an additional five months of landscape maintenance by the contractor. The Youth Sport Organizations have been informed that the soccer and baseball fields will be ready for play in 2003. 2. All turf areas were treated for broadleaf weeds by the City landscape maintenance contractor. This program is carefully monitored and also reguires posting to alert park • users of the operation. 3. The Park and Tree Division staff's work hours changed from the winter 9 -80 schedule to its summer 5 -40 work schedule. This provides for full staffing five days a week during this busy time of year. Additionally, weekend litter removal on Saturday and Sunday is being performed. n u 4. New park signs were installed at four locations to replace deteriorated ones. This is an ongoing project throughout the park system. 5. New irrigation and landscape materials were installed in areas adjacent to the parking lot area of Corona del Mar State Beach. 6. The Goldenrod footbridge was steam cleaned, the wood planter boxes painted, and additional plants installed in preparation for the City sponsored Corona del Mar 5K Race. 7. A 36" box Gold Medallion tree, donated by SPON for Virginia Herberts, was installed at Gateway Park West on May 18. Additionally, a donated tree was installed at both Irvine Terrace and Grant Howald Parks. FAUsem \GsWCRief \Parks & Trees \Parks2002\PBR\Jme\PBRJme2002.dm • Upcoming Activities for June 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. 4. The Peninsula Park gazebo will be steam cleaned and painted for the summer. Tree Division Activities During the month of May, 880 trees were trimmed, 52 trees were planted, no trees were removed, and 4 emergency calls were responded to regarding trees. The Urban Forester received 65 tree maintenance requests. 1. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. • 2. Staff has reported a new insect infestation of, Giant White Fly which can cause sudden leaf drop and severely defoliate a tree. This infestation was discovered along Ocean Boulevard in the Balboa Peninsula area. The residents have complained of severe leaf litter and poor appearance of the trees. Currently, the tree affected, is the Carrotwood. It appears to be the species of trees infested. Potentially, 1600 Carrotwood trees are prone to infestation throughout the City. Pending the new fiscal budget, July 1, staff will work with the City tree contractor, West Coast Arborist, to eradicate the pest by the microinjection system that was successful in controlling the Eucalyptus Lerp Psyllid. A photograph of a infested tree is attached. • 3. The attached Tree Activity Report summarizes requests and field activities that were performed during the past several months. I Parks and Trees Maintenance Superintendent Attachments: (A) Tree Activity Report 2001- 2002 F:\ Users \GsNKRiefM arks& Trees\Parks2002\PBR\J re\PBRIu 2002.doc 0 • • w �LL l� a w A rW V H w FBI W W N O O O N w Im o• Q ell 0 O � A U UD N � � O W E d N C (U > 0 H� x > b O O N O ElrA N N N � b 30-I O '0a Q W O � � N N N x 0 0 0 0 0 0 0 0 0 0 0 O co 0 N O O O O N O N O 000" O O O N O O O O O O O O N 0 0 0 0 0 ^' 0 0 0 O O O N O O O O O O O O N N O O O O O O --� z 0 0 0 M M N kn `m m m c m uci U b O�- N � o C> '62 O. d N J d N L 0 O z E -o d v d ca D 0 vi c 0 �U z 0 0 0 (Item 3) COMMUNITY SERVICES DEPARTMENT June 4, 2002 Arts li Cultural - Library - Recreation - Seniors • To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Monthly Activities - Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. • r1 U Monthly Activities Report (Item 3) Page 2 June 4, 2002 COMMUNITY SERVICES DEPARTMENT • Arts £t Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS Adult Softball - The 2002 summer softball leagues, with 130 teams competing in 21 different leagues are being conducted at Bonita Creek Park, Grant Howald Park, Arroyo Park and Lincoln Athletic Center. A total of 700 games will be played over the summer season with the league concluding on August 23 Adult Basketball - The Spring 2002 program with an all -time high 90 teams competing on Monday - Thursday nights at West Newport Community Center, Lincoln Gym and the Eastbluff Boys and Girls Club will conclude on June 13. The championship teams in each of the 11 leagues will receive embroidered shirts and team championship plaques. Summer league registration ended on May 24, with leagues beginning the week of June 17. The new women's adult basketball league will begin July 12 at Lincoln Athletic Center. The format will be 4 on 4 with games conducted Friday evenings at 6:30pm, 7:30pm and 8:30pm. Registration will be accepted through June 21. YOUTH PROGRAMS Summer Youth Basketball - Registrations are currently being accepted for the Summer 2002 basketball program through June 5. The program will run from June 10 - August 14 for young athletes ages 6 -12. Practices will be held at local schools with games conducted at city gyms. Track Meet - One hundred and forty athletes from the City of Newport Beach track meet qualified to compete in the Southern California Municipal Athletic Federation- Orange County Meet that was held on Sunday, May 5`h. The meet was comprised of the qualifying athletes from cities throughout Orange County. Fifty -three of our Newport Beach athletes qualified to advance on to the all Southern California meet which was held on Saturday, May 25`h at Gahr High School in Cerritos. Congratulations to our Newport Beach athletes Alex Lowe, Danny Moskovits, Kevin Williams, Stephanie Nealey and Camille Collett who all broke the county meet records in their events! The Newport- Balboa Rotary Club hosted a dinner for the record - breaking athletes and their families at the Bahia Corinthian Yacht Club on Wednesday, May 22. The crowd of approximately 70 guests heard guest speaker Vincent 0' Boyle, who is the track coach from UC Irvine. The highlight of the evening is the presenting of medals from the City of Newport Beach's Japanese Sister City Ozaki. . Special thanks to the Newport - Balboa Rotary Club for their support of the City track meet. After - School Programs - After - school programming operates from the end of each school day until 6pm and will continue through the remainder of the 2001/02 school year with the last day being Thursday, June 20. The program will resume again in September with the start of the 2002 -2003 school year. The average attendance numbers by location are as follows: CYC Kids Club (servicing Monthly Activities Report (Item 3) Page 3 June 4, 2002 Harbor View and Lincoln Elementary Schools)- 49, Mariners Kidscene (servicing Mariners • Elementary)- 35, and West Newport Community Center Kidscene (servicing Newport Heights and the West Newport Beach area)- 34. Thanks to our enthusiastic Recreation Leaders, the after - school programs continue to flourish and provide a much - needed service to the community. Summer Programs -The summer months are rapidly approaching and preparation and planning are underway to ensure a successful summer. Upcoming youth programs for the summer include: Summer Sports Day Camp at the Community Youth Center in Corona Del Mar, Summer Sports Day Camp on the Balboa Peninsula and the Summer Hoops Basketball Program. The two sports camps include great field trips, exciting games and a variety of cooperative games and sports activities. The Summer Hoops Basketball program provides players with competition, skill development, sportsmanship and positive reinforcement. AQUATICS Aquatics Classes Revenue Participants Lap Swim $1,005 748 Annual Pass 640 4 Punch Pass 100 2 NBAC -Swim 4,110 22 NBAC -Jr. Polo 7,210 46 Lifeguard Training 1,250 12 Rentals 250 Deposit for 7113 meet TOTAL $14,565 834 • There was a slight increase in lap swim participation this month as the weather is starting to become warmer. High school swim season is over which gives the pool a little program break until summer swim lessons begin towards the end of June. CONTRACT CLASSESANSTRUCTION Class Registration - Based on Account Distribution Reports, summer class registration up to May 17 is running ahead of the same period last year by 60 %. Therefore, staff is anticipating a busy summer season! New Classes - There are 20 new classes including Open Water Scuba, Underwater Photography, Harry Potter Camp and Extreme Inventionology. FACILITIES USE AND MAINTENANCE During the period April 16, 2002 through May 15, 2002 there were: 22 Picnic/ Park Area Rentals 21 Room Rentals 6 Field Rentals 3 Gymnasium Rentals • Wedding reservation rentals as follows Lookout Point - 4117/02 Inspiration Point- 5/11/02 • C, J • Monthly Activities Report Page 4 SPECIAL EVENTS Youth Council Challenge Day (Item 3) June 4, 2002 Challenge Day - Challenge day was held on Saturday, May 18 and attended by 75 high school aged youth with 12 adults from the community. The day was a major success and life changing experience for all involved; focusing on reducing oppression in daily life; and making the schools and community a safer, healthier and happier place to be. Anyone who has not been a part of this event is encouraged to participate in next year's Challenge Day. Special thanks to the following sponsors • Murtaugh Family • Hass Family Davenport Family • Munz Family • Andrea McGuire. And a special thank you to the event chair Alessandra Hass and the entire Newport Beach Youth Council for organizing the day. Corona del Mar 5K - Preparation for the 21st annual Corona del Mar Scenic 5k to be held on Saturday, June 1st continues. During the month of May staff has been busy processing registrations, distributing door hangers in the CdM community, marketing, procuring supplies, awards, t- shirts and working closely with the CdM 5k committee to ensure a successful event. The committee is looking forward to hosting the anticipated 2,500 runners, walkers and dolphin dashers. The end of the race will feature the ever - popular restaurant row with over 20 restaurants providing food and beverage to all of the participants. Over 50 vendor tables will also be highlighted at the end of the race which will give runners and walkers an opportunity to get to know the Corona del Mar member businesses. Independence Day Bike Parade and Family Picnic - Don't forget the annual Mariners Family Picnic and Bike Parade beginning at 10am on July 4 at Mariners Park. All commissioners are invited to attend and bring your family for the fun event that includes family games and the bike parade. Organizers Elizabeth Barnes and committee have planned an exciting event. Old favorite Barnaby the Clown will be the Emcee. There will be a vintage car show, silent auction and a dunk tank! All commissioners are invited to ride in the Hay Wagon along with other City dignitaries. A formal invitation will be mailed in several weeks to confirm your attendance. OTHER Summer Staff Training The following trainings are scheduled for Summer Staff: • June 19 and June 22 - Summer Camp and Coaches Training • June 14 - Aquatics Orientation • June 17 Et 18 - First Aid and CPR for Recreation Leaders ft Coaches • June 21 - CPR £t First Aid recertification for pool staff • June 22 - Pool staff training Cliff Drive Park - Public Works is working to sign a contract with a Landscape Architect for the design plan to relocate playground and provide ADA access at Cliff Drive Park. This project will be funded with the Proposition 12 grant funds. Monthly Activities Report Page 5 (Item 3) June 4, 2002 West Newport Community Center Playground - proposals are being accepted currently for a • replacement for the West Newport Community Center playground to be ADA compliant. A community meeting is planned early in June to discuss the planned playground, which should be installed during the summer months. Meetings with Girl Scouts - A meeting with the Girl Scout Council President, Chris Shingleton, Karin Carlson, Assistant Executive Director/ Program Services and Tom Olivas Assistant Executive Director/ Property and Technology late in April regarding the Sutherland proposal and joint use of the current girl scout house. A second meeting in May discussed possible scheduling of City activities in the Girl Scout House beginning in fall of 2002. Monthly Activities Report (Item 3) Page 6 June 4, 2002 COMMUNITY SERVICES DEPARTMENT • Arts Et Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report Friends of OASIS Board Elections - With the delivery of the May Newsletter began the official election period for 7 seats on the Board of Directors. Members are now able to vote through the mail with the official ballots enclosed in the May newsletter. The voting period will close June 7, with in person voting taking place from 8- noon. The Friends of OASIS, Inc. have 21 members on the Board of Directors and each serve a 3 -year term, with 7 positions up for re- election each year. The candidates are Lou Ballas, Connie Johnston, Sue Caraco, Janet Poor, Doug Coulter, Julie Powell, Reenie Grant, Dody Reid, Edward Reuscher, Edward Romeo, and Patt Troutman. Older Americans Month Celebration - A special affair was held in celebration of Older Americans Month on May 15. A group of young dancers from Ballet Folklorica del San Juan danced on stage to the amazement of the seniors in attendance. The costumes were traditional Mexican and the children ranged in age from 7 to 12. Approximately 150 people were in attendance. . Telemarketing Fraud Lecture - In May, Blue Shield provided a lecture on Telemarketing Fraud and how to avoid getting involved in a fraud situation. This is a big issue with seniors who receive many calls a day asking them to purchase various things they don't need. Crossing Over, Passing Through - May 22 marked the end of a 6 -month long intergenerational project between sophomores at Sage Hill High School and seniors at OASIS. They have spent the past months learning about each other's lives and learning from each other. On this special day, the families were invited to join the group for lunch and to share in the final comments from the project. The students put together a book that included pictures and summaries of their time together. Health Fair Approaching - The annual Health Fair will be held June 22, with screenings and information available to the community from 8am to 1 pm. Anyone 18 years or older is welcome to participate. A BBQ lunch will be available for a small fee. • Monthly Activities Report Page 7 OASIS Senior Center • PARTICIPANTS ATTENDING • • RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes 9,239 CUSTOMERS 3,808 CUSTOMERS 2,113 CUSTOMERS Blood Pressure 69 Housing counseling - 45 Braille 38 Information/ Referral 1,580 Counseling - persons 50 Legal Assistance 16 Eldercare 3 Senior Assessment(hrs) 35 Employment 23 Telephone Reassurance 242 HICAP 6 Visual Screening 3 Homerepair Program 3 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 487 Shuttle 361 848 CUSTOMERS CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 1,457 CUSTOMERS VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER 1,699.00 HOURS Includes: Kitchen Bt Home Delivered Meals (•equty. to 11 full -time employees) Front Office Travel Office Gift Shop Library Instructors President Treasurer/ Vice President Bookkeeper Pancake Breakfast Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 186 CUSTOMERS Day Trios Long Trips Taste of LA 50 Flower Fields 22 Laughlin /Riverside 47 Kellogg Ranch 44 Holland Cruise 3 Importance of Emest 20 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 157 PERSONS General Membership 138 SPECIAL EVENTS /SCREENINGS/LECTURES 670 PERSONS Pancake Breakfast 220 UCI lecture -Back surgery 130 Computer Friends 80 Dinner Dance 80 Tax appts 75 Handbell performance 35 IS J= Band 50 (Item 3) June 4, 2002 �e a Aart `i iHis Sommer's Rattest Action .IT Y OF N E W P un�n�erTops2GG2 The City of Newport Beach youth 6as6tl;all league is a recreational league designed to provide players with competition through a traditional league format, providir balonced teams and a strong emphasis on sportsmanship, positive reinforcement and skill development. Everyone will play at least half of every game. Recreation Leaders will coach teams; practices begin the week of June 10 at the sites listed below. Practice is one /two afternoons per week and games begin June 24. Teams will pkry one game per week in late afternoon and evening hours and are subject to change due to gym availability. Coaches will contact parents after Monday, June 10 with the first practice time and location. League is limited to 8 teams per division. No new teams will be formed after the registration deadline. Requests for players to play on the same team will not be accepted. 0m: Trained Beaection Coaching Staff 10 weeks Max l0 per team Registration Deadline: Wednesday, lane S, 2002 Registration fors will be accepted by fax 949 -644 -3155, mail, or walk -in at Newport Beach Community Services, 3300 Newport Boulevard, Newport Beach, CA 92663. 949 -644 -3151 Practice locations: Anderson gem (blacktop behind school) Harbor View School (CYC (ouril Mariner's School (blacktop behind school) Newport gem (courts behind school) Lincoln School (blacktop behind school) Newport Heights (blacktop behind school) Newport Coast Elementary (school courts) Boys: Ages 8-12 (Game nights subled to change) Division B must be in grade 5-6 ('01-202SY) 6 born in 1989 -1991 Division C must he in grade 3-4 ('01= 02SY) b born in 1991 -1993 Class / Game Day Practice Dates Div Fee Practice Lee 7100.301 W 6110/14' 6 545'" Anderson 7100.302 M 6/10-8/14' C $45" Anderson 7101.301 W 6/10 -6/14" B $45•' Harbor View 7101.302 M 6/10 -8/14` C $45" Harbor View 7102.301 W 6110 -8/14' B $45" Lincoln 7102.302 M 6110 -8114' C $45" Lincoln 7103.301 W 6110 -8114` B S45" Mariners 7103.302 M 6110 -8/14' C $45" Mariners 7104.301 W 6110-8/14` B $45" NLS 7104.302 M 6 /10 /14` C S45" HB 7105.301 W 6/10 -8/14` 8 $45" NCB 7105.302 M 6/10-8/14` C S45" NCB 7106.301 W 6110 -8/14' B $45" NHB 7106.302 M 6110/14` [ S45" NHB 'No Games week of July 1 "Non- residents add $5 Coed: Ages 6-7 Division CC must be in grade 1 -2 ('01- 42SY) 8 born in 1993 -1995 (less / Days Dates Div Fee Practice Los 7100.305 M 6/10-8/15` m�raa CC eearahhsemmmisew $45" Anderson 7101.305 T/rh 6/10 -8115' CC S4S" Harbor View 7102.305 T/rh 6/10 -8115' [C S4S" Lincoln 7103.305 TIM 6/10 -B /15' CC S45" Mariners 7104.305 T/rh 6/104/15' CC $45" NB 7105.305 T/Th 6/104/15` CC S45" NCB 7106.305 T/rh 6/1D -N /15` CC $45" NHB eNo Games week of July 1 "Non - residents add S5 To RegrsMvs Complete form and FAX with credit card payment to 949 -6443155. Or, mail registration form and fee to Newport Beach Community Services, P.O. Box 1768, Newport Beach, CA 92658 -8915. Or, register in person at Newport Beach Community Services, at 3300 Newport Boulevard (in Newport Beach City Hall). 949-644.3151 Players Name. Grade Date of Birth: mo /day /year Practice Location Class # - Session # Parent /Guardian's First Name Last Name Address qty Zip Phone: (Home) (Work) Payby ❑Check ❑Yso OMosterCard ❑AmEx Number: Exp. Dole:. - RELEASE OF LIABILITY In comiderofiw of your accepting this registration, l hereby agree to indemnify, and hold homeless the City of Nwipon Bwch, de, �� NewporWaso Unified School District and any of its offioea, agenb or employees from any liability or claim or action for damages ��Wii/ resulting From or in any way arising out of the participation in the program by the person registered. Cityof NlwportBeuh COMMUNITY SERVICES Parent Guardian's Signature irequired to roce s; Date I +crn `I lnj it 0 Z • COMMUNITY SERVICES DEPARTMENT Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Proclamation RECOMMENDATION Request the Mayor proclaim July as Recreation and Parks Month. BACKGROUND July is nationally recognized as Recreation and Parks Month to provide visibility and opportunity for communities to highlight the benefits of Parks and Recreation services during their busiest season. In Newport Beach there are 47parks (with one new park under construction and 3 in • planning stages), 90 acres of active beach, 9 Community Centers, 19 athletic fields, an ecological reserve and hundreds of recreation programs for people of all ages. These parks and recreation programs are essential to the community in many ways including the following: Parks are vital to a healthy community and provide a means of enjoyment. Over 17,000 different people enrolled in some Recreation Program or participated in an organized recreation activity in the past year. Fostering human development. Our youth programs stress skills and enjoyment rather than competition giving children a chance to experience success and skill development. Strengthening community image and sense of place. Many community members use Community Centers for their meetings, they use parks for their family gatherings and they enjoy playgrounds with their children. n U 14 • Proclamation 2002 - WHEREAS, the Recreation and Parks profession in California "Creates Community through People, Parks and Programs "; and WHEREAS, our parks help to preserve and protect the natural and cultural resources of California and specifically Newport Beach; and WHEREAS, Recreation and Parks services support more productive workforces, enhance the desirability of locations for business and families, and stimulate tourism revenues to increase a total community development model; and WHEREAS, Recreation and Parks strengthens community image and sense of place, and increases cultural unity; and WHEREAS, Recreation and Parks promotes health and wellness and reduces health care costs; and WHEREAS, Recreation and Parks fosters human development, helping young people develop and grow into healthy adults, and helping adults continue to live longer; and • WHEREAS thousands of California children, adults and seniors benefit from the wide range of services, facilities and programs provided by the Community Services Department of the City of Newport Beach. Now, therefore, be it resolved that 1, Tod W. Ridgeway, Mayor of the City of Newport Beach, hereby proclaim July 2002, as: Recreation and Parks Month and urge all resident to enjoy and recognize the social, physical, mental, economic, environmental and community benefits derived from our parks and recreation services which provide something of value to everyone. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the City of Newport Beach to be affixed this twenty -fifth day of June, 2002. Tod W. Ridgeway MAYOR I� U 0 0 G s •�9cixoa"`r TO: FROM: Parks, Beaches and Recreation Commission Deputy General Services Director SUBJECT: Tree Donation Recommendation To accept the donation of one Coastal Oak tree and plaque. Discussion PB &R Commission Agenda Item No. e.� June 4, 2002 Staff received an inquiry from David and Sharon Niederhaus regarding a proposed tree • donation for Castaways Park. Subsequently, David and Sharon Niederhaus submitted the attached letter dated May 19, 2002 requesting the approval of the tree donation. Staff feels that the donation of a 15 gallon tree would be an enhancement to the Park. David and Sharon Niederhaus confirmed the donor plaque will conform to City Council Policy G -5 in size and verbiage. David and Sharon Niederhaus have received a copy of this report and a notice of the June 4 Commission meeting. Very respectfully, 1 Mike Asani Attachment E David and Sharon Niederhaus 522 El Modena Avenue Newport Beach, California 92663 Mr. Marry Lomeli, Parks and Trees Superintendent City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92658 Dear Mr. Lomeli, May 19, 2002 • This letter confirms our commitment to the donation of a Coastal Oak tree for the Castaways area of Castaways Park at our expense. We further commit to providing a plaque, which conforms to Newport Beach City Council policy. The plaque will be inscribed as follows: Donated for Logan David Burley. Please forward this request to the Parks, Beaches and Recreation Commission for consideration at their June 4, 2002 Meeting. Sincerely, David and Sharon Niederhaus is U • • (1) PB &R Commission Agenda Item No. (p June 4, 2002 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director City Street Tree Designation Change Recommendation Change the current street tree designation from the Aristocrat Pear to the Queen Palm (Syagrus romanzoffianum) on the north side of North Star Lane, from White Cliffs Drive to the end of the street. Background Each City street has at least one designated tree species. The purpose of the designation is to promote uniformity of the street treescapes throughout the City. The City Street Tree Designation List is maintained and reviewed on an annual basis by City staff. Any changes, recommendations, or resident requests for changes are forwarded to the Parks, Beaches, and Recreation Commission per Council Policy G -6. The current list is attached, which lists the Aristocrat Pear as the current designated street tree on North Star Lane. The Dover Shores Community Association submitted a written request to change the designated street tree change as their overall plan to beautify the street. Discussion The north side of North Star Lane is currently void of any trees, with the exception of one pine and various shrubs. The Dover Shores Community Association has provided a conceptual plan and exhibited a willingness to commit funds towards the installation and maintenance of this renovation project. The Association will assume the landscape and irrigation maintenance after the project is complete. The City will prune the street trees. Ms. Holly Bullock, Property Manager of the Dover Shores Community Association has received a copy of this report and a notice of the June 4 Commission meeting. Very respectfully, David E. Niederhaus FAU,. \Qs N\ iefftft& T.\F.W00PHRVu.6Str Tree Designation Change 6402. dw DOVER SHORES • COMMUNITY ASSOCIATION April 10, 2002 City of Newport Beach Attn: John Conway 3300 Newport Blvd Newport Beach, CA 92663 Subject: North Star Lane Landscape Renovation Project Dear Mr. Conway: At the Board of Directors Meeting on March 21, 2002, the Board agreed to proceed with a landscape renovation project on North Star Lane. The Board of Directors of the Dover Shores Community Association is willing to commit funds • towards the installation and continuing maintenance of this renovation project for North Star Lane. The Board of Directors is requesting the City of Newport Beach to supply the Queen Palm trees for the installation along North Star. The Association will install the turf sod and plants for the area at our expense. The Association will assume the landscape and irrigation maintenance of the area after the installation is completed. The Board of Directors would like to begin this project as soon as it is approved by the City Council. We anticipate this will be in early May 2002. I1 you have any questions or concerns regarding this issue, please contact the undersigned at (9491 450 -1515, extension 260 or by Email to holly @villageway.com. Thank you. Sincerely, VILLAGEWAY MANAGEMENT, INC. i Holly tam"nager AM® Prope On behalf of the Association • /hab \ \Vi11ageway01\projects\Dover Shores 01 ]landscape \Landscape Covesp\North Star Renovation City Req.doc association manager, villageway management, inc., post office box 4708, irvine, california 92616 (949) 450 -1515 JAN -31 -02 18:15 FROM =VILLFGEWAY MANAGE. ID =9495850146 PAGE 2/2 w DOVER SHORES COMMUNITY ASSOCIATION RESOLUTION OF THE BOARD OF DIRECTORS RECITALS Whereas, on January 17, 2002 at 5:00 p.m., Whereas, the Board of Directors has discussed and agreed to authorize a change in the street tree on North Star Lane. The Board of Directors is in unanimous support of this change in street trees. RESOLUTION It is hereby resolved by the Board of Directors of the Dover Shores Community Association has authorized a change in the street tree on North Star to be a Queen Palm. The Association requests that City of Newport Beach accept this Resolution, effective immediately. Executed this 17th day of January, 2002 IM Esther Fine, Secretary Dover Shores Community Association \ \Villugcway011prgects0ovcr Shores 011UAnd%wc\L=dscape Corresp\Resolution Palms on North Star A.doc association manager, villageway management, inc., post office box 4708, Irvine, california 92616 (949) 450 -1515 PB &R Commission Agenda Item No. June 4, 2002 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Removal Request Recommendation Remove two Weeping Fig trees and replant the designated street trees. History • Ms. Stephanie J. Shulman, property owner of 4630 Dorchester Road, has submitted the attached Tree Removal Request Application pursuant to City Council Policy G -1. Ms. Shulman requests the removal of two City Weeping Fig street trees adjacent to her home due to repeated damage to private property. Staff has attached Tree Inspection and Tree Appraisal Reports, bills, and photographs related to the request. Additionally, the correspondence between Ms. Shulman and staff dating back to February 28, 2002 is attached. Discussion The applicant has indicated a repeated history of tree root damage to private property at the sewer lateral. The applicant has verified this claim with copies of bills, which indicated plumbing obstructions due to tree roots located within the sewer lateral under the driveway. These obstructions were verified by a video camera inserted through the sewer line. Staff confirmed the private damage, and the City reached the attached settlement, approved by the City Manager approved for $4,900 with Ms. Shulman and recommends the tree removals per the City Council Policy G -1. The City will be responsible for the removal and replacement of the two trees. The designated replacement tree is a Bronze Loquat and two 24" boxed trees will be planted. • Ms. Shulman has received a copy of this report and a notice of the Commission meeting. F: \Users \Gsv\KRieft\Parks & Trees\Parks2002WBRVwe TRShWMn.doc • Very respectfully, r 1 LJ 0 David E. Niederhaus Attachments: (1) Tree Removal Request Form and letters (2) Tree Inspection and Appraisal Report (3) Photos (4) Map F:\ Users \Gsv \Meft\Puks& Trees\Parks2002\PBRUu a \TRShulman.doe 0 0 JO :zw rKUMZ= MW ukYILE5 1D:949 724 1754 t A1. i VA 1 \ILi r. i. \!i \A YwrawvAf General Services Department Tree Removal or Reforemoon Application PAGE 2/2 f'.VC Per CFty Coun"" Palioy Cs-I (Retrntioa or Rcawvat of0ty 7raa), I aat mousfigg dw rcmovai w be reviewed by staff andsubmiaW to Paths, 8uchM and Recaudon Commission for coasidaation at a 6AUM emu. Camejjs�aa rttecaags are bjAn dte fM,kueds0y ofMbmoat& (except for holidays) at7 PM at She Council Ch m*ft-s. and I.acawda : Maasebesp eft as possible Signature: hint _Remava! cdICIII (rberR one nr MQw [rasa provrdecepies of photos, bin% dootownuorwsyotberx s�arialWt ,.sltveritytt�e6eeEeditemr�, ®ptac ea and nveated history (two or more oecu&@M= wn%ft as 18 Mort& period) of da+rrzgla8 t+�� or •private sc+.tra, xia�rrreaves, readuays:, sideaaUts. euebe. watLt, famm wwd v wmd uaiitlea or foondwww- r i" g "W) =Repeaeed history ofsk*Wtcant iuderfatraa with ;too or ade a k do inw, despiw woci&c &c um= by the QtY so allcviare repeatrd dw=V- ing Has ao prosptot of recovery. Diseased Comot be cured by erntr�tet wbomwtww uwftds. 1rz advanced sa t of decline wah no,V pest ofsccovery. MHa22rdons D&Vwakve. poaeacal to far7, could came damage m persansrpropesty viwn ba ue. A csmcnt by Urban Forester welt uUmufy suneaual dcfecos, pure; hk9IT w fait, tataetwif faits, procaftr" aad actiow to abue. Msieautituxtloa Lteoojugaka with aCiry Coaoct7-approved Cay_ evmmerciaL ncigt>bochood. Project or eoenmurtity association beMMficsom proaram. too �aE.wPORr CITY OF NEWPORT BEAC Y U 2 P.O. BOX 1768, NEWPORT BEACH, CA 92658 - 8915 ®P "9Gf Fo RN�P February 28, 2002 Ms. Stephanie Shulman 4630 Dorchester Road Newport Beach, CA 92625 Dear Ms. Shulman, The Risk Manager has recently informed me that the City has reached a settlement of $4,900 with you for property damages associated with City tree damage. You are now requesting removal of a City tree. Therefore, I have enclosed a Tree Removal Application form for you to complete. Please call me at (949) 644 -3083 if you have any questions. • Sincerely, 0 Jdhn Conway Urban Forester cc: General Services Director Risk Manager Deputy City Attorney F %USEWGWKRiefRPwLs & Trees \Parke OM0 n C\ hulman?'_W'_. i 3300 Newport Boulevard, Newport Beach I,cz/z- February 13, 2002 SIXTH REPORT —Tree Caption for removal consideration City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Attention: Mr. John Conway Jr., Urban Forester RE: Principal City of Newport Beach D /Event 11 /30/00 Claimant Stephanie J. Shulman Our File 5110527 MR -4 ECF-1vrr FEB 19 101 .aa (- HtiKbl 1 - PREVIEW: Encroaching parkway tree roots are alleged to have caused damage to the claimant's private section of sewer lateral. SPECIAL NOTICE — TREES: This claimant has specifically asked that consideration be given to removal of the tree causing this loss to her property. To date we have paid $4,900.00 of damage to her property due to encroachment, and she has attempted to alter the Property Damage Release to indicate that foundation damage is anticipated in the future and refuses to release us from that. LIABILITY: The final determination of what went on here will be based on an inspection of the open lateral by a trenching/excavation project and our re- inspection. SETTLEMENT/NEGOTIATIONS: We have now settled this claim based on events prior to 11/30/00 for $4,900.00 per authority granted. Interestingly. the claimant's attempt to limit the Release language does the opposite as she failed to use the intended word Not in the changed portion and thus, the Release reads to our favor. WORK TO BE COMPLETED: ❑ Await excavation for re- inspection CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400 •Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799 -5180 Phone: (714) 740 -7999 • (800) 572 -6900 • Fax: (714) 740 -9412 o,,,> 0 LI CLAIM STATUS: Stephanie J. Shulman Property Damage -- Closed COMMENT: We now enclose documents sufficient to assist Mr. Conway in presentation of this matt" the Tree Committee and for their consideration in tree removal as appropriate. Vely Yours, Michael Reed Carl Warren & Company cc: City of Newport Beach, Attention: Ms. Lauren Farley —2— Carl Warren & Co. Stephanie hulman 4630 Xrchester Rd. Ne ort Beach, CA 92625 February 13, 2002 RE: Principal City of Newport Beach D/Event 12/20/00 Claimant Stephanie J. Shulman Our File S 110527 MR Dear Ms. Shulman; Enclosed please find checks in full settlement of the claim you presented in the amount of $4,900.00. We have completed our Closing Report and sent the matter to the General Services . Department/Tree Division for further disposition. Please allow time for inclusion of the matter on the next tree Committee meeting. Our file remains open pending your advice as to the start of the trenching operation. Very Truly Yours, Michael Reed Carl Warren & Company cc: City of Newport Beach, Ms. Lauren Farley, Risk Manager cc: City of Newport Beach, John Conway Jr., Urban Forester CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Ste 400 . Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799 -5180 Phone: (714) 740 -7999 . (800) 572 -6900. Fax: (714) 740 -9412 CARL WARREN & CO. AS TRUSTEE FOR CITY OF NEWPORT BEACH P.O. BOX 25180 SANTA ANA, CA 92799 -5180 BANK OF AMERICA LOS ANGELES GOVERNMENT SERVICES 1431 555 SOUTH FLOWER STREET, 8TH FLOOR LOS ANGELES, CA 90071 16- 66.1220 4 PAY THREE HUNDRED FIFTY AND 00 /100 DOLLARS TO THE STEPHANIE J: SHULMAN ORDER OF 1110 0 0 2 9 911' 1: L 2 200066 NO. 000299 DATE 02/13/02 AMOUNT $ * * ** *35000 VOID AFTER SIX MONTHS TWO SIGNATURES REQUIRED CARLWARREN & CO. AS TRUSTEE FOR CITY OF NEWPORT BEACH 000299 Claimant: SHULMAN, STEPHANIE 11/30/00 N016 110527 LPD 001 LOSS IOSS PAYMENT / FULL & FINAL SETTLEMENT 299 STEPHANIE Jw SHULMAN 4630 DORCHESTER RDA NEWPORT BEACH, CA -92625 35000 0202 -0033 31100 CARL WARREN & CO. BANK OF AMERICA NO. 000287 LOS ANGELES GOVERNMENT SERVICES 1431 AS TRUSTEE FOR CITY OF NEWPORT BEACH 555 SOUTH FLOWER STREET, 8TH FLOOR P.O. BOX 25180 LOS ANGELES, CA 90071 SANTA ANA, CA 92799 -5180 16-66 -1220 DATE. 02/06/02 • AMOUNT�** *4.550:00 PAY FOUR THOUSAND FIVE HUNDRED FIFTY AND 00 /100 DOLLARS VOID AFTER SIX MONTHS ' TO STEPHANIE J-: SHULMAN TWO SIGNATURES REQUIRED THE ORDER OF Ar M 111000 28711' 1:1220006611 3 i 51118 CARL WARREN & CO. AS TRUSTEE FOR CITY OF NEWPORT BEACH 000287 Claimant: SHULMAN, STEPHANIE 11 /30/00 N016 110527 LPD 001 LOSS LOSS PAYMENT / FULL & FINAL SETTLEMENT • 287 • STEPHANIE J-i SHULMAN 4630 DORCHESTER RD. NEWPORT BEACH, CA -92625 4,550:00 0202 -0034 31100 • 1VIIM EIFLBREDE, LTD. General E4nceriug & Electrical Contractors Liccose 738400 P.O. Box 3341 Newport Beath. CA 92659 -8341 (949) 548-0106 • Fax (949) 548 -1616 December 27, 2001 Lane Schulman Dorchester Rd. 1a Del Mar, CA 92625 5ewrer Repairs - 4630 Dorchester 1fia Fax: 949.724.1764 upon our Visit last week and available information, l suggest FILM S>rYYER LATERAL Hire and pays for video filming of Sever between dean-out in garage and sidewalk- Have two copies made, the first for your records, the secord for Ls- COST ------ $350.00 upon time film, I can devise a solution and prop050 its execution for you. telephone me at— 949.548.Q106 $ I may answer any questions. Qjj K Mace Kitbdde • February 4, 2002 Stephanie J. Shulman 4630 Dorchester Rd. Newport Beach, CA 92660 RE: Principal City of Newport Beach D/Event 12/20/00 Claimant Stephanie J.Shulman Our File S110527 MR Dear Ms. Shulman; As you know, we are the claims adjusters handling the above captioned claim on behalf of the City of Newport Beach. Per your transmittal of 3 bids to the City of Newport Beach and authority granted to pay the lowest of them, we hereby submit a Property Damage Release reflecting the following settlement with you: Mike Kilbride LTD $4,300.00 Camera of the line 250.00 (per prior authority) Total Settlement: 4 550.00 The City has requested an opportunity to inspect the open line and thus, we request your assistance by way of a call to our offices when the trench is open. We would like to come back out and re- inspect the open lateral at that time for a better understanding of tree encroachment of this type and greater edification of all involved. Should you have any questions or comments, please do not hesitate to contact the undersigned at (800) 572 -6900 x141. We appreciate your patience in this unfortunate matter. Very Truly Yours, Michael Reed Carl Warren & Company cc: City of Newport Beach • CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400 • Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799 -5180 Phone: (714) 740 -7999 • (800) 572.6900 • Fax: (714) 740 -9412 I1.1] • February 11, 2002 Carl Warren & Co. Michael Reed 750 The City Drive Suite 400 Orange, California 92868 CARL Wjry��6o Re: Principal: City of Newport Beach FEB 2 20Q D /Event: 12/20/00 Your File: Stephanie J. MR Shulman Uh^ovut urr10E Dear Mr. Reed: Enclosed please find executed original Property Damage Release. I have changed the amount pursuant to our discussion to include the $350.00 charge for the video filming of the sewer line. I have also modified the release language to clarify that the release is limited to the damage to the sewer line. The city has informed me that it will not remove the trees on an emergency basis and we need to follow the application process. As there is a possibility the trees will not be removed, I will not agree to release the city for future damage the tree roots may cause to other parts of the property, i.e., the foundation. Please call me if you have any questions. 0 CJ PROPERTY DAMAGE RELEASE That the Undersigned, bein o lawful age, for sole consideration of Forty nft� Hundred wA- -Fi4iy and OOi100 Dollars ($4q .00) to be paid to Stephanie J. Shulman does hereby and for my heirs, executors, administrators, successors and assigns release, acquit and forever discharge City of Newport Beach, a municipal corporation, its agents, servants successors, heirs, executors, administrators and all other persons, firms, corporations, associations or partnerships of and from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses and compensation whatsoever, which the undersigned now has or which may hereafter accrue on account of or in any way growing out of any and all known and unknown, foreseen and unforeseen and property damage and the consequences thereof resulting or to result from the accident, casualty or event which occurred on or about the 20th day of December 2000 at 4630 Dorchester Rd. City of Newport Beach, California. This release is intended to cover the dams a to the sewer 1' a loca ed u er the d iveway only and specifically does cove damage to any offer par rf of e proper y. It is widerstood and agreed that this settlement is the compromise of a doubtful and disputed claim, and that the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released, and that said releasees deny liability therefor and intend merely to avoid litigation and buy their peace. It is further understood and agreed that all rights under Section 1542 of the Civil Code of California and any similar law of any state or territory of the United States are hereby expressly waived. Said section reads as follows: "1542 . Certain claims not affected by general release. A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor." The undersigned further declare(s) and represent(s) that no promise, inducement or agreement not herein expressed has been made to the undersigned, and that this Release contains the entire agreement between the parties iieieto, and that the terms of this Release are contractual and not a mere recital. THE UNDERSIGNED HAS READ THE ABOVE AND FULLY UNDERSTANDS IT TO BE A FULL AND FINAL RELEASE OF ALL CLAIMS Signed, sealed and delivered this February 4, 2002 WITNESS TO SIGNATURE JAN -24 -02 17:04 FROM:LAW OFFIIyC //ESSKE KE7 BRm ii�qI �D:949 724 1754 PAGE 2/4 �_ ... . � .. Gwexal �4�EalIIg l@ 1•COIIh'2CfORg• .. .. . .. ..... . - . . _ . • . Licam 738400 • P.O. Box 3341 Nowporc Beach, CA 926594341 (949) 346 -0106 • Pax (949) 548 -1616 0 January 14, 2002 Stephanie Sclwlrnan Via Fax: 949.724.1754 4630 Dorchester Rd. -- `- Oflrone - - "REc' 4,630 Dorchestei = - c. �? Stephanie: Based upon reoent expenenoe and video film takin of the root damage to the house sewer, we propose to; REPLACE HOUSE SEWER 1. Remove concrete driveway, 2. Excavate to and remove house sewer. 3. Replace damaged sewer between garage and sidewalk. 4. Backfili / compact trench. 5. Replace driveway. 6. Replace paving stones. OTHER CONSIDERATIONS 7. - The scope Of replacement is between garage and sidewalk. 8. Permit fees are included. 9. Sewer service interruption will be minimal. 10_ The driveway servicing the address will not be usable for 3 days. AMOUNT OF PROPOSAL ... ,64.308- Submitted by: Approved by: Mike lGlbride, Pres. Customer Date JAN-24 -02 17:05 FRON y gym _: )m2g. o 3 s 3„a 9S'S2ge � as yy s S ,z„i 2Ss 0 s �r i p_ psi p. s Q� 9K�a YIN x % Oie«i�s n y Z p} P L B Hain $ a sa12 ; sOKI k e 9 Y « dill K j CD C ,L >W OFFICES 11111 J zF ID:949 724 1754 PAGE 4/4 Lf` i" 1 APURT s �05 A • i 1 ,s t r � y d 7 (� A X 3 x 7 ( i w o C t` A 1 I d .. J W co ? -A C> m j W S. F a to JAN -24 -02 17:04 FROM +LAW OFFICES ID:545 724 17.q re.a.n oiv EVANS PLUMBING, WC. 17M WHITTIER AVE_ COSTA MESA, CALTFORNIA 92627 -4509 (949) 646 -1185 STATE TJCENSE,}498867 FAX (949) 6467501 BASED UPON OWNERS ACCOUNT OF SERER LOCATION WE PROPOSE TO DO THE FOLLOWING 1. DEMO DRIVEWAY 2. HAUL AWAY CONCRETE AND DIG DOWN TO EXPOSE HOUSE SEWER LINE 7. REPLACE DAMAGED SEWER PROM GARAGE TO SIDEWALK 4. OBTAIN INSPECTIONS 5. BACKPILL AND COMPArT DITCH 6. REPLACE DRIVEWAY AND PAVIIIG nONES N01E: AFFHR START OF PROJECT, DRIVEWAY W ML. BE OUT OF USE FOR 4 TO 5 DAYS DEPENDING ON 1NSPECl70NS PAVERS MAY NOT MATCH EXACTLY PERMIT 1S INCLUDED i# _ FOUR Y AND NO nm eo. STEPHANIE J. SHULMAN 724 1711 FAX 724 1754 JANUARY 24, 2002 v..a a.we 18101 VON KARMAN AVE 8440 ••.• Gry.:Cei W yauY b bwem IRVINE CA 92612 4630 DORCHESTER RD CDM CA 92625 BASED UPON OWNERS ACCOUNT OF SERER LOCATION WE PROPOSE TO DO THE FOLLOWING 1. DEMO DRIVEWAY 2. HAUL AWAY CONCRETE AND DIG DOWN TO EXPOSE HOUSE SEWER LINE 7. REPLACE DAMAGED SEWER PROM GARAGE TO SIDEWALK 4. OBTAIN INSPECTIONS 5. BACKPILL AND COMPArT DITCH 6. REPLACE DRIVEWAY AND PAVIIIG nONES N01E: AFFHR START OF PROJECT, DRIVEWAY W ML. BE OUT OF USE FOR 4 TO 5 DAYS DEPENDING ON 1NSPECl70NS PAVERS MAY NOT MATCH EXACTLY PERMIT 1S INCLUDED i# _ FOUR Y AND NO pv. wbemre[a mbw Sa1lYfW1Y 5�f 11[tlL[MfN II�Y�� y�, Pk%m logn, date wd reb n one steed copy. Thu& yva. w uuaoerwseaowlieo sos[ea yrauydi121i gr�.aehm�oC ••.• erana. Rollae�, moo roe ..ceuuy, aem ro[u aeeaae[aeJ 6v.,:�; �'}_ [� �j � wills Wctcpireti�q Kme oiwaar. i76a�'� —� ACCepkKtt eJ { Propmd Ym ecc meb[valmmaecwMt »f�ce�(we. lYJslutw'Y W woo w arm" [ewe. CLA' ' FOR DAMAGE AGAINST T- GITY OF NEWPORT BEACH DECEIVED 01. Name Of Claimant: , 2. Address of Claimant: ''!'n 3Cl I J1N� S % R 27 A9 :12 I 3. Address to which notices are to • i5 TM � :�..iiin Iffm 6. Was a Police report taken? up 7. Name or names of the Clty�gt,V,O tl Beach employee or employees causing the injury, damage or loss, if known: /' ,tLi C L,� n n 8. The amount claimed as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time ofpyies' t n of tHls claim, `op,9ther with the basis of computation of the amount claimed: ; IIII ., _ Signature U1 1aimant or i Please send completed form to: Today's Dale: 'tee J ! 8 '02&D Telephone number: 0111A7�� 171 City Clerk ��1 ~s`3 16 City of Newport Beach P. O. Box 1768 Newport Beach CA 92659 -1768 C1 • t • • '77 L ASSSA ,)QTYACLASS "PRI 'x,A'tAMOUKV'N 77 REFERENCE NO. TAX ]D*OUOICHECKNO./UC. NO. FATE IREQJDEPT.IFU'IENK TIP MISC. 54358-15 CUSTOMER: RETAIN THIS COPY FOR YOUR RECORDS Ny L) =Z// 9 Stephanie J. Shulman 4630 Dorchester Rd. Newport Beach, CA 92660 RE: Principal City of Newport Beach D/Event 12/20/00 Claimant Stephanie IShulman Our File S 110527 MR Dear Ms. Shulman; As you know, we are the claims adjusters handling the above captioned claim on behalf of the City of Newport Beach. Per your transmittal of 3 bids to the City of Newport Beach and authority granted to pay the IS lowest of them, we hereby submit a Property Damage Release reflecting the following settlement with you: Mike Kilbride LTD $4,300.00 Camera of the line 250.00 (per prior authority) Total Settlement: $4,550.00 The City has requested an opportunity to inspect the open line and thus, we request your assistance by way of a call to our offices when the trench is open. We would like to come back out and re- inspect the open lateral at that time for a better understanding of tree encroachment of this type and greater edification of all involved. Should you have any questions or comments, please do not hesitate to contact the undersigned at (800) 572 -6900 x141. We appreciate your patience in this unfortunate matter. Very Truly Yours, Michael Reed Carl Warren & Company cc: City of Newport Beach CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400 • Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799 -5180 Phone: (714) 740 -7999 • (800) 572 -6900 • Fax: (714) 740 -9412 � Jr11 r �r � ^ ] h •.'.'Y�''�7, .'ice. }Y�. j7r9ts. CARL WARREN & CO. Insurance Adjusters Claims Administrators of Newport Beach S 110527 MR 11/30/00 1 8/8/01 3:00 pm Phomyraphs T' Ry: Michael Reed #3 -- View to the right of the property- - another ficus tree. #4 -- Looking back across the property we see the east end of the parkway with utility locations and the primary Ficus tree approximately 15 feet from the clean -out pointed to by the arrow. MY/CARL WARREN & CO. Insurance Adjusters Claims Administrators rt Beach S 110527 MR 11/30/00 18/8/01 3:00 pm Phutugaphs TaAen By. Michael Reed #5 -- View from the opposite end looking back to where the last photograph was taken. Clean-out is visible in the foreground. #6 -- View of the newer sections of sidewalk, the clean- out and the tree base from the front porch. TREE INSPECTION REPORT Name: Ms. Stephanie J. Shulman Address: 4630 Dorchester Road Phone Number: (949) 724 -1711 Request: Remove two City Weeping Fig trees due to property damage Botanical Name: Ficus benjamina Common Name: Weeping fig Designated Street Tree: Eriobotrya deflexa (Bronze Loquat) Estimated Total Tree Value: $2,541 Damage: See attached claim and settlement letters Parkway: Concrete Brick Turf Other . Comments: The applicant has indicated a repeated history of tree root damage to private property at the sewer lateral. The applicant has verified this claim with copies bills, which indicated plumbing obstructions due to tree roots located within the sewer lateral under the driveway. These obstructions were verified by a video camera inserted through the sewer line. Staff confirmed the private damage, and the City reached the attached settlement, approved by the City Manager approved for $4,900 with Ms. Shulman and recommends the tree removals per the City Council Policy G -1. The City will be responsible for the removal and replacement of the two trees. The designated replacement tree is a Bronze Loquat and two 24" boxed trees will be planted. Inspected by: Date: May 20, 2002 John Conway Recommendation: Reviewed by: Date: May 20, 2002 Marcelino G. Lomeli n k m � 0 § 0 � u LU ■ � E N / � § � LU 0 k § IL w w \ i \ 0 0 0 § 2! + ) §§ < §y 2 >2 (§ * a ) 2 k ■ k§k d §]) 4f& 0 0 0 r - I i r op 4p I - W-4 �� N :� 4 4-7 1. • 11 • m � 0 Z V m V � 226 0') N V W = 4p �� CD O ��! L Qf �'yS W y �_ l ~Q laJ i O`y t.OV 0.. F O p 7 uj C4 as eZy� o �Q �JQ ��p p� Xk N te JAE*�Sv1�� Q GP °a �g d FQ~ •a pah �p of P0RL �� tia� o a od O kz Q� Co 9 SEAWARD $ NINA �jIW V RD �b 46 M Igo o� Pa ybJ dry -Y4r ro9 00� ��r �y jN3^3 a, a c� m U O O cn Q • (1) PB &R Commission Agenda Item No. g June 4, 2002 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Reforestation Request Recommendation To approve a reforestation request for 303, 305, and 315 Larkspur Avenue. History Ms. Janice Munemitsu, Ms. Betty Jane Blood, and Mr. Wilbur Lankford property owners of 305, 303, • 315 Larkspur Avenue, respectively, have submitted the attached Tree Reforestation Request forms pursuant to Council Policy G -1. These owner request the reforestation of one River She -Oak parkway street tree adjacent to each of their residences. The property owners have collectively decided to pursue reforestation of the three parkway trees. • Staff has attached a Tree Inspection Reports, Tree Appraisals, and photographs related to the request. Discussion The applicants started the tree removal process in July 2001. However, the applicants lacked certain required items per the Council Policy G -1, which resulted in the delay of the application. All G -1 Policy criteria has now been met by the applicants. The applicants have provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation sites. Additionally, the applicants have all agreed to pay for the cost of the removal and replacement of the trees. Staff is therefore recommending approval of the request. Ms. Janice Munemitsu, Ms. Betty Jane Blood, Mr. Wilbur Lankford and the President of the Corona del Mar Residents Association have received a copy of this report and a notice of the June 4 Commission meeting. F:\Usen \C'svWtieB\Parks &'T..Tm 2002TBRU.eXTR Lv p.AV d. • • Very respectfully, David E. Niederhaus Attachments: (1) Tree Removal Request Applications (2) Tree Inspection and Tree Appraisal Reports (3) Photos (4) Map P: \Usce \Gsv\KRietAPSrks & T, e.\Pazk2002\PBWJ.6TK Larksp rAw.dO 0 N CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am re..,� sttn the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. 1 r— Indicate the number and specie(s),(ijknown) of treefs). Located at: 305 j�cv'kyp�r, CUrana de! please be specific as possible Requestor Property Owner • Community Association Other �--- Signature:` Print Name:.IAfN Cf M- /lAUrVEMlTScL Address/Phone 305 jlLricsPu� GA Date: Cnrtlnn A Fer Tree r • °- — r iteria f['heck one or morel ease provide copies of photos, bills, documents or any other related material that will verityPl the checked items. Proven and repeated history (two or More within an 18 month period) of *Private sewers, water mains, roadways, sidewalks, curbs, walls, damaging public or pri exceeding $500) fences, underground utilities or foundations- Repeated history of significant Interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. E Dying Has no prospect of recovery- Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. • aHazardous Defective, potential to fail, could cause damage to personslProPerty upon failure. Assessment by Urban Forester will identify structural defects, Parts likely to fail, targets -if fails, procedures and actions to abate. aBeautification In conjunction with a City Council - approved City, commercial, neighborhood, Project or community association beautification Program. 7100 • Reforestation Request Neighborhood Petition to Remove Tree E is Tree Located in the Parkway at: 305 Larkspur, Corona del Mar, CA Request by Property Owner: Janice Munemitsu Phone: 949 673 1649 Per the City of Newport Beach's Reforestation Application, this provides that the undersigned have received a copy of reforestation request and have signed this petition to remove the parkway tree (sheoak) at the address listed above. The benefits to the neighborhood for removal of this tree include: Beautification: The city designated replacement tree is a firewheel tree or stenocarpus, an evergreen with larger shiny dark green leaves and brilliant red flowers (once a year In August). Also, the new homeowner at the corner of Larkspur and Seaview will be replacing the same firewheel tree in the parkway, thus maintaining a consistent look to the corner. Maintenance: The current sheoak tree drops its small seed pods and twig -like leaves year -long, leaving the streets, parkway, sidewalk, front patios, and parked cars with constant debris. Additionally, the trees appear diseased as they were planted about 70 years ago in the neighborhood. Cost: Full cost of this application, city coordination, removal, and replanting is the responsibility of the property owner only listed_ above. wn wnor Nnmp (Printpd) Sionature Add Per 5t-wwy a.n @_rVen5, In i "s Ctc rn c1 e, 14 7)oesn'4 R4wtr Much, • Reforestation Request Neighborhood Petition to Remove Tree Tree Located in the Parkway at: 305 Larkspur, Corona del Mar, CA Request by Property Owner: Janice Munemitsu Phone: 949 673 1649 Per the City of Newport Beach's Reforestation Application, this provides that the undersigned have received a copy of reforestation request and have signed this petition to remove the parkway tree (sheoak) at the address listed above. The benefits to the neighborhood for removal of this tree include: Beautification: The city designated replacement tree is a firewheel tree or stenocarpus, an evergreen with larger shiny dark green leaves and brilliant red flowers (sometimes once a year In August - per Sherman Gardens, our climate is too cool for many flowers). Also, the new homeowner at the comer of Larkspur and Seaview will be replacing the same firewheel tree in the parkway, thus maintaining a consistent look to the comer. Maintenance: The current sheoak tree drops its small seed pods and twig -like leaves year -long, leaving the streets, parkway, sidewalk, front patios, and parked cars with constant debris. Additionally, the trees appear diseased as they were planted about 70 years ago in the neighborhood. Cost: Full cost of this application, city coordination, removal, and replanting is the responsibility of the property owner only listed above. Homeowner Name (Printed) Sianatue r ��.- Address Z�4a A� r C+4� is 0 �&WP0 CITY OF NEWPORT BEACH General Services Department low J- Tree Removal or Reforestation Application cgi.t FOfk Per City Council Policy G -1 (Retention or Removal of City Trees), I am [sq 1 etin the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the..ClIouncil Chambers. ^- �• /.. -_._ �„Ln r' n _Uhban- Indicate the number and specle(s),(lf known) Located at: Please be speciJle as possible Requestor Property Owner • Community Association Pother. Address/Phone 3�s 1-. ar ke r�u r Covdel I✓lar a• y�GaS Signature: Date: Print Name: tz3e M e c For Tree Removal RPa �e�is Qnh% RPrrtnyal Criteria (C'h kee O1 �Qre� Please provide copies of photos, bills, documents or any other related material that will verify the checked Items. Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walis, fences, underground utilities or foundations. (*exceeding ,$500) =Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. EDying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural m ` othfdscovery. In advanced state of decline with no prosper • aHazardous Defective, potential to fail, could cause damage to Persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. 7M 0 • CJ N'tA Reforestation Request Neighborhood Petition to Remove Tree Tree Located in the Parkway at: 303 Larkspur, Corona del Mar, CA Request by Property Owner: Betty Blood Phone : 949 6751327 Per the City of Newport Beach's Reforestation Application, this provides that the undersigned have received a copy of reforestation request and have signed this petition to remove the parkway tree (sheoak) at the address listed above. The benefits to the neighborhood for removal of this tree include: Beautification: The city designated replacement tree is a firewheel tree or stenocarpus, an evergreen with larger shiny darts green leaves and brilliant red flowers (once a year in August). Also, the new homeowner at the comer of Larkspur and Seaview will be replacing the same firewheel tree in the parkway, thus maintaining a consistent look to the corner. Maintenance: The current sheoak tree drops its small seed pods and twig -like leaves year -long, leaving the streets, parkway, sidewalk, front patios, and parked cars with constant debris. Additionally, the trees appear diseased as they were planted about 70 years ago in the neighborhood. Cost: full cost of this application, city coordination, removal, and replanting is the responsibility of the property owner only, listed above. Homeowner Name (Printed) Sionatu re Address "%/NICE MuNEM"TSu R�� s �6. - v �lyx ao Sf co/Y S13 E O/f CJ 14 1,0y '4a C% '-c ,4 Sh qtr tvt�1 Garde -ns , /#-t -tktz- • �U71a , tf d aesn'f. f14"r much r, 0 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am Itquesting the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. eN4, Indicate lbe n1rmber and specle(sylf known) of tree(s). Located at: joit,A) to, please be specific as possible Request or Property Owner • Community Association Other Address/Phone Signature: Date: Print Name: • _�- _,. irhprk one or morel Please provide copies of photos, bills, II documents or any other related material that will verify the checked Items. Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (*exceeding $500) =Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. RDying Has no prospect of recovery. ultural methods. Diseased Cannot be cured by current arboriccovay. In advanced state of decline with no prospect =Hazardous Defective, potential to fail, could cause damage to personslpropetty upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. Beautification In conjunction with a City Council - approved City, commercial, neighborhood, Protect or community association beautification program. 7roa . Reforestation Request Neighborhood Petition to Remove Tree Tree Located in the Parkway at 315 Larkspur, Corona del Mar, Ca. Request by Property Owner: W. L. Lankford Phone: 949 - 675 -3312 Per the City of Newport Beach's Reforestation Application, this provides that the undersigned have received a copy of reforestation request & have signed this petition to remove the parkway tree ( sheoak) at the address listed above. The benefits to the neighborhood for the removal of this tree include: Beautification: The city designed replacement tree if a firewheel tree or stenocarpus, an evergreen with larger shiny dark green leaves and brilliant red flowers (on a year in August). Also, the new homeowner at the comer of Larkspur and Seaview will be replacing the same firewheel tree in the parkway, thus maintaining a consistent look to the corner. Maintenance: The current sheoak tree drops its' small seed pods and twig -like leaves year -long leaving the streets, parkway, sidewalk, front patios, and parked cars with constant debris. Additionally, the trees appear diseased as they were planted about 70 years ago in the neighborhood. CostTull cost of this application, city, coordination, removal, and replanting is the • responsibility of the property owner only. • C.dN/ WO-1 edl-I- TREE INSPECTION REPORT Name: Ms. Janice Munemitsu Address: 305 Larkspur Avenue Phone Number: N/A Request: Remove tree due to Reforestation, see attached Tree Removal Request Form Botanical Name: Casuarina cunninghamiana Common Name: River She -Oak Designated Street Tree: Firewheel Tree (Stenocarpus sinuatus) Estimated Tree Value: $2,560.50 Damage: N/A Parkway: Concrete Brick Turf Other • Comments: The City tree is in fair condition Inspected by: '14- - Ci" Date: May 20, 2002 John Conway Recommendation: The applicant started the tree removal process in July 2001. However, the applicant lacked certain required items per the City Council Policy G -1, consequently, the delay. All G -1 Policy criteria has now been met. The applicant has provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation sites. Additionally, the applicant has agreed to pay for the cost of the removal and replacement of the trees. Staff is therefo*arcelino ing approval of the request. Reviewed by: Date: May 20, 2002 Lomeli 11 TREE INSPECTION REPORT Name: Ms. Betty Blood Address: 303 Larkspur Avenue Phone Number: (949) 675 -1327 Request: Remove tree due to Reforestation, see attached Tree Removal Request Form Botanical Name: Casuarina cunninghamiana Common Name: River She -Oak Designated Street Tree: Firewheel Tree (Stenocarpus sinuatus) Estimated Tree Value: $1,500.24 Damage: N/A Parkway: Concrete Brick Turf Other • Comments: The City tree is in fair condition Inspected by: Date: May 20, 2002 Jo fin Conway Recommendation: The applicant started the tree removal process in July 2001. However, the applicant lacked certain required items per the City Council Policy G -1, consequently, the delay. All G -1 Policy criteria has now been met. The applicant has provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation sites. Additionally, the applicant has agreed to pay for the cost of the removal and replacement of the trees. Staff is thereforq yecgmmending approval of the request. Reviewed by: 111N)JA Date: May 20, 2002 arcelino G. Lomeli �J TREE INSPECTION REPORT Name: Mr. Wilbur L. Lankford Address: 315 Larkspur Avenue Phone Number: (949) 675 -3312 Request: Remove tree due to Reforestation, see attached Tree Removal Request Form Botanical Name: Casuarina cunninghamiana Common Name: River She -Oak Designated Street Tree: Firewheel Tree (Stenocarpus sinuatus) Estimated Tree Value: $3,192.24 Damage: N/A Parkway: Concrete Brick Turf Other • Comments: The City tree is in fair condition Inspected by: _Date: May 20, 2002 Jokfi Conway Recommendation: The applicant started the tree removal process in July 2001. However, the applicant lacked certain required items per the City Council Policy G -1, consequently, the delay. All G -1 Policy criteria has now been met. The applicant has provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation sites. Additionally, the applicant has agreed to pay for the cost of the removal and replacement of the trees. Staff is therefore eco ending approval of the request. Reviewed by: Date: May 20, 2002 Marcelino G. Lomeli r� LJ 0 � � �$ ƒ 0 � 0 9 w � } 0 w LLI q w w 0 q a. k / |� k(\ # & ! k# ■ )( \/ )® § \ } \ • 10 • 363 Larkspur Avenue f i v 1 s4 I . P, r � v' ' good I Lei k� r 30S Larkspur Avenue q Tr+ y,� a. � • k I I P k � • i 41. 1- �I r1 %1 t4... 4 to-I aikspui �Avenu� � •` r "1 lli�,�t�w.■..■�,.•• m 0- r 1, � f ` v\ 'fib 9b P a yyb Q J . .fM rOg Jsl�ly 6' q o° r p� . bj� did 008 �O - + ds p 1d�ti ro jp�, f0o, pc' 4b "� v • d \b mod, O; ` yb� pp ti .�yo Sjbl Sbr Q b�Q',,, W, 9b ° Nw''.r LU b yt�� ,eiti �y Ab QOaN3al09 QP 7d � m m W W x 00 7,p O� N � 7 Q W PARKS, BEACHES AND RECREATION COMMISSION u 1. Call to Order PARKS, BEACHES AND RECREATION COMMISSION PARK DEVELOPMENT COMMITTEE Monday - June 10, 2002 - 5pm Upper Bayview Landing Park Jamboree Et Pacific Coast Highway AGENDA Page 1 of 1 2. Public Comments Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. 3. Upper Bayview Landing Discussion of planning and cost estimates for site. 4. Adjournment 0 Distribution: Debra Allen Val Skoro, Chair Pat Beek Andrea McGuire David Niederhaus Marcelino Lomeli LaDonna Kienitz Steve Badum Mike Sinacori Homer Bludau Requested to be notified: Is Jan Vandersloot http: / /www. city. newport- beach.ca.usIPBRAgendasIParkDevI AGENDA %2OJLTNE %2010 %202002.htm 08/07/2002 PARKS, BEACHES AND RECREATION COMMISSION revised Recreation Activities Committee • THURSDAY, June 20, 2002 — 1:30pm City Council Conference Room AGENDA 1. Call to Order 2. Public Comments Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. 3. Field Allocation Procedures 4. Adjournment Distribution: Marc Franklin Roy Englebrecht, Chair Tom Tobin Andrea McGuire LaDonna Kienitz �J } CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FIELD ALLOCATION AND USE PROCEDURE This document sets forth the procedure for the City of Newport Beach (City) to facilitate the allocation of all available fields or gymnasiums under its ownership and /or allocation control. It is necessary to formulate this procedure for the following reasons: 1. User groups need a procedure to secure fields or gymnasiums for the planning of games, practices, and /or events. 2. The demand for field or gymnasium usage exceeds the ability to permit unlimited and /or unscheduled use by all participants. 3. Maintenance and renovation must be scheduled and implemented to maintain the community's high standards of aesthetics and sustain the playability of the City's facilities. PROCEDURE It is the intent of the City of Newport Beach Community Services Department to allocate field or gymnasium use to requesting and qualified organizations on the basis of fairness and impartiality in concurrence with the seasonal priorities mentioned in definitions section. The resulting surplus of field time shall be allocated at the discretion of the City of Newport Beach Community Services staff, based on the priorities. DEFINITIONS This - section - defines the terms used throughout-this-procedure.- - - — - 1. City: For the purposes of this document, the City of Newport Beach and /or Community Services Department will be referred to as the "City." 2. Participant: Participant(s) shall include only those players who are fully registered with the user organization. Non - players such as coaches, officials, and staff shall not be considered participants. For the purposes of field allocation, each organization must present actual enrollment data from their previous season indicating names, addresses, phone numbers, and birth dates of all participants. Upon receipt, City staff will count the number of the City residents within each organization. 3. Organization: Organization(s) shall include only those user groups listed in User Group - Ciassifications and that have completed required documentation with the City. An organizational representative of each of those in Group C is invited to the Youth Sports Commission meetings held semi - annually for field allocation review. 4. Season: For the purposes of this procedure, the seasons are established as follows: Seasons Fall Springy Pre - season /Tryouts August 15- September 1 February 1 - 28 In- Season Opening Date September 1 March 1 In- season Closing Date December 15 June 30 Post - season /All Stars As available As Available Sport "In Season" Football /Soccer Baseball/ Softball 5. Priority User: An organization whose sport has been classified as "in Season" will be given • first priority access to facilities during their designated season. Page 1 of 5 Revised 6/1412002 4:19 PM J CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FIELD ALLOCATION AND USE PROCEDURE • 6. Secondary User: An organization who's sport has been classified as not "In Season" will be given second priority access to facilities during their non - season. A secondary user may only reserve a field after all reasonable priority user requests have been processed. 7. Priority: Field assignments are based on the following priorities: A. Maintaining fields /facilities B. Providing fields /facilities for organized game use. C. Providing Fields/ facilities for the use of "practices" will be allocated only after all maintenance and game requests have been processed. USER GROUP - CLASSIFICATIONS: Facility Use Permits will be approved on the basis of priority as follows: A. All official Community Services Department initiated and /or conducted activities, including those of the Friends of OASIS at the OASIS Senior Center. B. All official City of Newport Beach activities. C. All official City co- sponsored groups (with current required documents) and /or activities such as community groups and activities that are non - profit, self - governing, privately organized and of an educational nature which may be brought under the sponsorship of the Community Services Department. In Season groups will have first priority and sports not in season will be considered secondary users. D. Official public agency sponsored programs and activities not included in A, B, and C above. - €. -- Recreational; sociaL- or- eivie- activities of groups - which are- resident - promoted- and - -- -- - sponsored by local non - profit* organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. F. Recreational or social activities of private Newport Beach residents, which are not open to the public. G. Recreational, social or civic activities and /or groups which are non - resident promoted and sponsored by non - profit organizations which are open to the public, but not qualifying under D above. H. Schools, colleges, hospitals and other similar civic groups not qualifying under the definition of non - profit. I. Others. In order to qualify for resident classifications, organizations must submit rosters of their most current membership, with resident verifications. APPLICATION: Each organization is required to submit field requests from October 1 through November 30 for the following Spring field use, and from March 1 through May 31 for the following Fall field use. Any organizations missing these deadlines will have access to any remaining fields on an "as available" basis only. Each league must present enrollment data from their previous season indicating names, •addresses, phone numbers, and birth dates of all participants, with their application. The number of the City residents within each organization enrollment must be determined and confirmed by the City prior to the field allocation meeting. Page 2 of 5 Revised 6/14/2002 4:19 PM CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FIELD ALLOCATION AND USE PROCEDURE City Staff will review the applications, allocate fields equitably, and encourage optimum cooperation between all user groups. Field allocations will be reviewed and discussed at semi- annual Youth Sports Commission meetings. Any appeals to decisions or allocations can be made to the Parks, Beaches and recreation commission within 10 days of the Youth Sports Commission meeting. NOTICE OF NON -USE OF FIELDS: Any user organization that has been allocated space and does not intend to use it on a regular basis must notify the City so that the field may be re- allocated or otherwise used. Failure to do so can result in forfeiture of all fields for the remainder of the season. NOTICE OF EXCHANGE OF FIELDS: An organization cannot forfeit or exchange its allocation or any part thereof, with another organization without written approval of the City. Any such modification desired must be filed with the City and verified in writing by all parties wishing to exchange allocation. ATHLETIC FIELD LINING /MARKING: 1. Lining of City fields with chalk or paint is not permitted without written permission granted by the City. 2. Burning lines on any City of Newport Beach parks and /or fields is not permitted. a. Payment for all damages occurring to the facility b. Termination of any /all field use permit(s) for one year RULES AND REGULATIONS OF FIELD USE 1. User groups must designate a representative, an adult 18 or older, to be present during any /all of their practice and /or game time(s) at each City field /facility used. 2. Games and practices can begin no earlier than 3:00 on weekdays, and 8:00 a.m. on weekends. No games and /or practices may be scheduled on holidays without prior approval from the Community Services Director, or their designee. 3. Games and practices can end no later than 9:45 p.m. weekdays, and dusk on weekends, except through special request to Parks, Beaches and Recreation Commission. 4. Weekend use, on a regular basis, may be subject to limited hours at the discretion of the City. 5. Organizations /groups utilizing lighted facilities are responsible for ensuring the proper use of lights. The City reserves the right to bill user groups for hourly energy costs incurred during hours that lights are left on and the fields are not being used. 6. Use of portable lights is prohibited. 7. Use of metal cleats is prohibited. 8. Alcoholic beverages are prohibited at all City parks and facilities, except Oasis Senior Center. 9. No artificial noisemakers, i.e., horns, rattles, bells, whistles, etc. are permitted. Officials • or coaches, as a necessary part of the activity, may employ such devices upon consultation with the City. Page 3 of 5 Revised 6/14/2002 4:19 PM CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FIELD ALLOCATION AND USE PROCEDURE • 10. At the conclusion of games, practices, and activities, organizations must leave the park /facility quickly, quietly, clean, and clear of debris. Failure to do so will result in a maintenance - cleaning fee being assessed to the group. 11. All groups that are classified as Group C - E user groups must have at least 50% of their City residents participate actively on a weekly basis. When a team is playing against a team from another jurisdiction, this rule shall apply to only the "host" team representing the qualified organization. Roster changes that affect compliance with residency requirements must be reported to the City within one week of occurrence. Failure to do so will result in forfeiture of all fields and /or facilities. 12. Organizations or teams must provide required insurance documents to City prior to allocation of fields /gymnasiums. TRAFFIC AND PARKING: 1. The user group must assure that participants and spectators utilize off - street public parking areas, when available. If parking conditions warrant, i.e., during pre, post, and regular season or tournament play, the user group will provide, at their cost, at least one safety officer to direct participants and spectators to designated parking areas. The City, at its sole discretion, may require additional parking mitigation on an event -by -event basis. 2. Driving, operating, or parking any motor vehicle within the City parks and /or facilities is prohibited, except in areas specifically designated as parking areas unless prior written permission is obtained by the City. In case of medical emergencies, only emergency vehicles -� will -be allowed on- the -park for- rescue purposes. -- PUBLIC ADDRESS SYSTEM USE: 1. Sound amplification equipment may be allowed in City parks only with a Special Event Permit. An approved City permit is required prior to use of any sound amplification equipment. Permits may be applied for in the Community Services Department. A minimum of 15 working days is required for consideration of approval. 2. Only persons 18 years and older will be allowed to operate any public address system. 3. All public address system use for athletic events must pertain to the game being played. Special announcements should be kept to a minimum. "Play -by- play" announcing is prohibited. MAINTENANCE: 1. The City will maintain parks, facilities, and fields for public use and will install permanent equipment such as pitching rubbers, base anchors. 2. The Users will provide all maintenance such as field preparation, lining of the fields, setting of bases. 3. The Users will provide an annual facility improvement plan in to repair, improve or renovate those fields or gymnasiums used during their seasons. 4. User groups /organizations maintenance responsibilities shall include: a. User groups/ organizations are responsible for all maintenance such as lightweight field preparation, setting of temporary bases or goals. • b. Motorized vehicles are not permitted in the City facilities for the preparation of athletic fields or other activities unless prior written permission is obtained from the City. Page 4 of 5 Revised 6/14/2002 4:19 PM CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FIELD ALLOCATION AND USE PROCEDURE • c. Each user group is responsible for the facility being free of trash or debris caused by their group's usage, including checking restrooms and parking areas. d. User groups are required to report any and all damage or acts of vandalism to the City immediately. e. The removal of bases and use of base plugs requires prior departmental approval. MODIFICATIONS: Any request to modify or improve any City facility shall be submitted for review by the City for consideration. No permanent structures or equipment shall be erected on City facilities unless approved by the City and dedicated for community use. STORAGE AND /OR CONCESSIONS: 1. Storage units may be placed with written permission only and are the responsibility of the User group. Storage units must be in good condition at all times and any vandalism or breakage must be repaired immediately. Group must maintain the storage facility in a clean manner at alt times. 2. The City assumes no liability or responsibility for any equipment or storage units kept in the storage areas. 3. User groups must provide keys to City staff for all storage units, locked closets and fenced areas. 4. No equipment may be left out on fields or outside bins unless approved by the City. -�5— Organizations-aFe - required to provide -an - inventory-- o €at{ -4tems -stored- -in- said- cont-ainers. Any /all flammable and /or toxic substances are strictly prohibited in storage containers. 6. Any user failing to comply with these guidelines are subject to the following: a. Payment for all damages occurring to the facility b. Termination of any /all field use permit(s) for one year BANNERS: Separate regulations governing the display of temporary advertising banners in the City parks are available at the City (see City Council Policy 1 -26). Any group wishing to display banners on City facilities should request a copy of those regulations prior to arranging for any banners. OTHER: Organizations/ Leagues anticipating a split to form a new organization/ league, or individuals planning to organize a new sports program must apply to the City six months prior to the estimated starting date. The application will provide the time necessary to study the impact of the new program on existing facilities and evaluate the request. Once approved for co- sponsorship status, the City makes no guarantee of space if all space has been previously reserved. POLICY: This procedure is consistent with Council Policy 1 -25 that takes precedence if there is any conflict discovered. . F: IUSERSIH: ICommission4proposedfieldoilocationrevised .doc Page 5 of 5 Revised 6/14/2002 4:19 PM