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HomeMy WebLinkAbout07/02/2002 - PB&R CommissionJULY 2, 2002 APPROVED PB &R COMMISSION MINUTES • CITY OF NEWPORT BEACH Parks, Beaches it Recreation Commission Regular Meeting July 2, 2002- 7pm CONVENED AT 7:03om ROLL CALL Commissioners Present: Allen, Beek, Englebrecht, Franklin, Macfarland, Ruzicka, Skoro, Tobin Staff: David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Franklin to approve the minutes of June 4, 2002. Motion carried by acclamation. CITY MANAGER'S REQUEST FOR INPUT REGARDING COMMUNITY SERVICES DIRECTOR'S REPLACEMENT City Manager Bludau stated that with the retirement of LaDonna Kienitz, he was considering • splitting the Community Services Department similar to the way it was organized in 1994. He stated that he had met with 29 staff members, had met with the Board of Library Trustees earlier tonight and would meet with the Arts Commission later this month. He asked for the Commissioners recommendations. Commissioner Allen recommended that the Department split. She stated that the Commission needed someone that would be able to focus on park planning, budget and coordination for the next several years and not have to divide their time. Commissioner Tobin stated that it certainly deserves some thought and that possibly the City should consider an outside consultant. Commissioner Beek recommended that the Department split and that the director would need experience in revenue generation and be focused on building the business. Commissioner Franklin stated that he would rather have one strong director than two average and hoped that enough direction would be given regarding job description and salary to accomplish that. Chair Skoro stated that because of the park planning and Large money expenditures that will be done in the future; that that the Commission would need someone that could focus on those issues. He commended LaDonna Kienitz for her diligence and hard work since 1994 to • the Parks, Beaches and Recreation Commission and wished her well in her future endeavors. Parks, Beaches £t Recreation Commission Regular Meeting July 2, 2002 • Page 2 He stated that it would be difficult to find anyone like LaDonna willing to give up so much of her time; and so he recommended that the Department be separated. City Manager Bludau thanked the Commission for their comments and hoped to make a recommendation at the July 23, 2002 City Council meeting. Jan Vandersloot, 2221 E. 16`" Street also recommended that the Department be split as it was in 1994. SEATING OF NEW COMMISSIONERS Chair Skoro congratulated Commissioner Tobin on his reappointment and thanked Commissioner Franklin for this service to the Commission these last four years. Commissioner Franklin stated that he had enjoyed the last four years and wished the Commission well in the future. Chair Skoro welcomed Commissioner Ruzicka to the Commission. Commissioner Ruzicka stated that he was thrilled to be a new member and looked forward to working with the Commission on future projects. • ELECTION OF OFFICERS Chair Skoro opened the nominations for Chair for FY 2002/03. Motion by Commissioner Tobin to appoint Commissioner Allen as Chair. Chair Skoro closed the nominations for Chair Motion Carried by acclamation. Chair Skoro opened the nominations for Vice Chair for FY 2002/03. Motion by Commissioner Allen to appoint Commissioner Tobin as Vice Chair. Chair Skoro closed the nominations for Vice Chair Motion Carried by acclamation. Commissioner Macfarland arrived at 7:30pm. 11 • Parks, Beaches £t Recreation Commission Regular Meeting July 2, 2002 Page 3 PUBLIC COMMENTS Tony Anish, AYSO Commissioner, stated that they currently have 1,750 children registered, of which 1,200 are from Newport Beach. He asked that the Commission to agendize a request from the AYSO to use temporary lighting at Mariners Park from August 15 to November 30. Conrad Tona, Newport Harbor Baseball Association stated that lights are desperately needed on the west side of town. Katherine Lenton, 2940 Cliff Drive, submitted a petition regarding the removal of the Eucalyptus trees. She stated that the trees have not been topped in a long time and that their view is now gone. Jim Dobrott, 2944 Cliff Drive, stated that before he purchased his house, he had checked with the City regarding his view. He stated that these Eucalyptus trees are now taller than any of the houses. He stated that he would like the City to remove them. Jan Vandersloot stated that Cliff Drive Park is a view park and it is one of the most colorful of them all. He stated that he actually weeds it himself and that these Eucalyptus trees have been there longer than most of the residents. • David Lenton, 2940 Cliff Drive, stated that these trees have taken their view away. He also wanted to know why Mr. Vandersloot should be put in a position to determine what they should be able to see; since they are the ones that actually live there. Conrad.Tona, speaking as a resident and a General Services Department employee, noted that he had planted those trees, but from his heart he believes that at the very least they need to be topped; they are out of control. Director Niederhaus stated that he is aware of the residents concern and will work with them regarding tree trimming. CONSENT CALENDAR 1. Correspondence 2. Park 6t Tree Division 3. Item pulled by Superintendent McGuire 4 Bench Donation To accept donation of two benches from Margaret Gross to be installed on the north and south side of "M" Street. 5. Bench Donation To accept donation of one bench from Peninsula Point Association to be installed at "L" Street. • Parks, Beaches Et Recreation Commission Regular Meeting • July 2, 2002 Page 4 3. Community Services - Superintendent McGuire stated that it had been a pleasure to work with Director Kienitz and wished her luck in her retirement. She stated that the contractor will hydroseed the east and west side of the Bonita Canyon Sports Park; the park will open in the fall but the fields will not be ready until late fall 2003. Motion by Commissioner Skoro to accept items 1- 5 of the Consent Calendar. Commissioner Ruzicka stated that he would be abstain from any votes tonight. Motion carried by the following vote: Ayes: Allen, Beek, Englebrecht, Macfarland, Skoro, Tobin Abstain: Ruzicka DISCUSSION ITEMS 6. Tree Removal — Director Niederhaus stated that he would like to table this item as Mr. Gohl was not in the audience tonight. Chair Allen asked that this item be continued until August. • 7. Field Allocation and Use Procedure - Superintendent McGuire stated that it was becoming more difficult to schedule use as many of the seasons were overlapping. She stated that with the new procedure that priority would be given to the in season sport. Discussion ensued regarding use of Newport Coast parks. Chair Allen opened the public discussion Tony Anish stated that they have some problems with public using the fields even when it is reserved for youth sports. He stated that Costa Mesa utilizes Park Ranger which seem to have helped in enforcement issues. Mr. Anish noted that youth soccer would be willing to fnd raise for Park Rangers. Discussion ensued regarding Costa Mesa Park Rangers. Commissioner Englebrecht asked staff if the youth sports could be assessed for the cost of Park Rangers. Superintendent McGuire stated that any new fees would need to be introduced and approved by Council; although donations could be accepted to pay for these part-time positions. Commissioner Beek stated that staff needed to do a better job of enforcement. is Chair Allen closed the public discussion Motion by Commissioner Skoro to approve following Field Allocation and Use Procedure: Parks, Beaches ft Recreation Commission Regular Meeting July 2, 2002 . Page 5 This document sets forth the procedure for the City of Newport Beach (City) to facilitate the allocation of all available fields or gymnasiums under its ownership and /or allocation control. It is necessary to formulate this procedure for the following reasons: 1. User groups need a procedure to secure fields or gymnasiums for the planning of games, practices, and /or events. 2. The demand for field or gymnasium usage exceeds the ability to permit unlimited and /or unscheduled use by all participants. 3. Maintenance and renovation must be scheduled and implemented to maintain the community's high standards of aesthetics and sustain the playability of the City's facilities. PROCEDURE It is the intent of the City of Newport Beach Community Services Department to allocate field or gymnasium use to requesting and qualified organizations on the basis of fairness and impartiality in concurrence with the seasonal priorities mentioned in definitions section. The resulting surplus of field time shall be allocated at the discretion of the City of Newport Beach Community Services staff, based on the priorities. DEFINITIONS This section defines the terms used throughout this procedure. • 1. City: For the purpose of this document, the City of Newport Beach and /or Community Services Department will be referred to as the "City." 2. Participant: Participant(s) shall include only those players who are fully registered with the user organization. Non - players such as coaches, officials, and staff shall not be considered participants. For the purposes of field allocation, each organization must present actual enrollment data from their previous season indicating names, addresses, phone numbers, and birth dates of all participants. Upon receipt, City staff will count the number of the City residents within each organization. 3. Organization: Organization(s) shall include only those user groups listed in User Group - Classifications and that have completed required documentation with the City. An organizational representative of each of those in Group C is invited to the Youth Sports Commission meetings held semi- annually,for field allocation review. 4. Season: For the purposes of this procedure, the seasons are established as follows: Seasons Fall Spring Pre - season /Tryouts August 15- September 1 February 1 - 28 In- Season Opening Date September 1 March 1 In- season Closing Date December 15 June 30 Post - season /All Stars As available As Available Sport "In Season" Football /Soccer Baseball/ Softball 5. Priority User: An organization whose sport has been classified as "In Season" will be given first priority access to facilities during their designated season. 6. Secondary User: An organization who's sport has been classified as not "In Season" will be given second priority access to facilities during their non - season. A secondary user may only reserve a field after all reasonable priority user requests have been processed. • 7. Priority: Field assignments are based on the following priorities: A. Maintaining fields /facilities B. Providing fields/ facilities for organized game use. Parks, Beaches it Recreation Commission Regular Meeting July 2, 2002 Page 6 Motion carried by acclamation 8. Committee Reports Finance - None Park Development - None. Recreation Et Open Space Element - None. Recreation Activities - Commissioner Englebrecht asked staff to set up a meeting to discuss Park Rangers. Superintendent McGuire stated that they would need to appoint a replacement for Marc Franklin. Chair Allen asked Commissioner Ruzicka to sit in until the new committees were appointed. Seniors - None FUTURE AGENDA ITEMS ADJOURNMENT - 8:30pm Submitted by: d" Teri Craig, Admilossistant • •