HomeMy WebLinkAbout7/5/2002 - Agenda PacketJULY 2, 2002
PB &R COMMISSION
MEETING AGENDA
SbRDER AND ROLL CALL
APPROVAL OF MINUTES (Enclosed)
June 4, 2002
Discussion
SEATING OF NEW COMMISSIONERS
ELECTION OF OFFICERS
CITY OF NEWPORT BEACH
Parks, Beaches Et Recreation Commission
Tuesday, July 2, 2002- 7am
City Council Chambers
AGENDA
Manager on
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are
limited to three minutes.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in
the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There
will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission,
staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action.
Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state
their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three
inutes on agenda items.
1. Correspondence (Item 1)
2. Park and Tree Division
(Item 2)
Report of Park and Tree Division during June and upcoming projects in July.
3. Community Services
(Item 3)
Report of Recreation it Senior Services during June and upcoming projects in July.
4. Bench Donation
(Item 4)
To accept donation of a bench from Margaret Gross to be installed at "M" Street.
5. Bench Donation
(Item 5)
To accept donation of a bench from Peninsula Point Association to be installed at "L" Street.
DISCUSSION ITEMS
6. Tree Removal (Item 6)
Discussion /decision of request for removal of one Rusty Leaf Fig trees by Scott Gohl, 2424 Holly
Lane.
7. Field Allocation and Use Procedure (Item 7)
Discussion/ decision of procedures to be used for field allocation and use.
8. Committee Reports -
• Park Development (Alien, Beek, skoro) • Rec ft Open Space Element (Beek Macfarland, Franklin)
• Finance (skoro, Allen, Beek) • Recreation Activities (Englebrechx, Franklin, Tobin,)
• Seniors (Allen, Englebrecht, Tobin)
1&UTURE AGENDA ITEMS
Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNMENT
CITY OF NEWPORT BEACH
•Parks, Beaches Et Recreation Commission
Regular Meeting
June 4, 2002- 7pm
CONVENED AT 7:03pm
ROLL CALL
Commissioners
Present: Allen, Beek, Macfarland, Skoro
Absent: Englebrecht, Franklin, Tobin
Staff: David Niederhaus, General Services Director
Celeste Jardine -Haug, Senior Services Manager
Teri Craig, Administrative Assistant
APPROVAL OF MINUTES
Motion by Commissioner Macfarland to approve the minutes of May 7, 2002. Motion carried by
acclamation.
Public Comments
None
•Consent Calendar
1. Item pulled by Chair Skoro
2. Item pulled by Commissioner Macfarland
3. Item Dulled by Manager Jardine -Haug
4 Proclamation - July as Parks it Recreation Month
Approval of proclamation for June 25, 2002 City Council agenda
5. Tree Donation
Accept donation of one Coastal Oak tree from David and Sharon Niederhaus to be planted
at Castaways Park.
6. City Street Tree Designation
Accept change of current street tree designation from the Aristocrat Pear to the Queen
Palm on the north side of North Star Lane from White Cliffs Drive to the end of the street.
1. Correspondence
To: Jeannie Burns, May 23, 2002
Fm: Scott Gayner, May 9, 2002 Evelyn Hart, May 21, 2002
Mehdi Eftekarl, May 15, 2002 Richard John, May 22, 2002
Henry s Johnson, May 16, 2002 Timothy Riley, May 22, 2002
Thomas Johnson, May 20, 2 Ann Truxaw Ramirez, May 23, 2002
Linda Berge , May 21, 1, 2 Nina Robinson, May 24, 2002
Marian Bergeson, May 21, 2002
Chair Skoro stated that the requests to name Bay View Park in recognition of Rosalind
Williams were premature; that staff would maintain a file of these letters and advise them
• when a subcommittee has been appointed to discuss names.
Rick John, 1209 Santiago Drive, husband of the late Rosalind Williams stated that he would
appreciate the Commission's consideration of this matter at the appropriate time.
Parks, Beaches ft Recreation Commission
Regular Meeting
•June 4, 2002
Page 2
2. Parks It Tree Division - Commissioner Macfarland questioned staff on signage materials.
Director Niederhaus stated that wooden signs were refurbished and that staff was seeking
funding alternative for additional signage.
Commissioner Beek stated that shewas concerned that the signage design process was
bypassing the Commission.
3. Community Services - Manager Jardine -Haug distributed invitations to the Commission to the
OASIS 25`" Anniversary on July 13, 2002.
Motion by Commissioner Allen to accept items 1- 6 of the Consent Calendar. Motion carried by
acclamation.
DISCUSSION ITEMS
Director Niederhaus stated that effective today that if a petitioner to remove a tree is not
present that staff would request that the item be tabled until resident is able to be present at
is the meeting.
6. Tree Removal — Director Niederhaus stated that Stephanie Shulman has requested the removal of
two City Weeping Fig street trees at 4630 Dorchester Road. He noted that Ms. Shulman has
supplied invoices indicating a plumbing obstructions due to tree roots located within the sewer
lateral under the driveway. Staff has confirmed the private damage and recommends removal of
the trees and replaced with Bronze Loquat. He noted that the City would be responsible for the
removal and replacement of the Weeping Fig trees.
Chair Skoro opened the public hearing.
Stephanie Shulman asked if they could coordinate the removal and replacement of the trees
with work that is being done at her house.
Chair Skoro stated that he was sure something could be worked out and to contact Director
Niederhaus.
Chair Skoro closed the public hearing.
Motion by Commissioner Beek to approve the request for the removal of two City
Weeping Fig trees by Stephanie Shulman at 4630 Dorchester Road. Motion carried by
acclamation.
• 8. Tree Reforestation - Director Niederhaus stated that he had received a request for
reforestation of a total of three River She -Oak parkway street trees that are adjacent to
each residence of Janice Munemitsu, 303 Larkspur; Betty Jane Blood, 305 Larkspur; and
Wilbur Lankford, 315 Larkspur. He stated that applicants had provided a petition signed
Parks, Beaches Ft Recreation Commission
Regular Meeting
•June 4, 2002
Page 3
by at least 60% of the adjacent property owners within a one block distance in either
direction of the reforestation sites, and applicants have agreed to pay the costs of the
removal and replacement of the trees.
Chair Skoro opened the Public discussion; hearing no comments the public discussion
was closed.
Discussion ensued regarding the criteria for reforestation and the absolute necessity that
the applicants pay the total cost and that the replacement trees must be 36" box trees.
Director Niederhaus stated that staff would do their best to replace the trees with a 36"
box, but that it would depend on the availability of the replacement tree.
Motion by Commissioner Beek to approve the reforestation request of Janice Munemitsu, 303
Larkspur; Betty Jane Blood, 305 Larkspur; and Wilbur Lankford, 315 Larkspur. Motion carried
by acclamation.
9. Committee Reports
Finance - Director Niederhaus stated that the City Manager would be presenting the 12
• goals of the City at the budget hearing on June 11.
Park Development - Commissioner Allen stated that a meeting would was scheduled at Bay
View on June 10.
Recreation fx ODen Space Element - None.
Recreation Activities - None.
Seniors - None
FUTURE AGENDA ITEMS
ADJOURNMENT - 8:30pm
Submitted by:
U
Teri Craig, Admin Assistant
w
•
•
(1)
PB &R Commission Agenda
Item No. Z
July 2, 2002
TO
FROM:
Parks, Beaches and Recreation Commission
Park and Tree Maintenance Superintendent
SUBJECT: Parks and Trees Divisions Activities Report
Park Division Activities
1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with
the Public Works Department. The current completion schedule for the eastside and
middle Park areas is early July. The west side of the Park along MacArthur Boulevard
is scheduled to be completed by late October 2002. There will be an additional five
months of landscape maintenance by the contractor. The youth sport organizations
have been informed that the soccer and baseball fields will be ready for play in Spring
2003.
2. The two Gateway Parks were recently renovated by a cross section of General Services
Department construction crews. City staff removed the majority of the low walls,
imported and graded soil to provide for the desired mounded turf areas, and installed
concrete mow strips. Repainting of the walls along with installation of new irrigation
and plantings were done by contract. This project provides for a very colorful entry
statement and a more park like setting with the addition of lawn areas.
3. A Commission approved donation bench was placed at Corona del Mar State Beach.
4. Park Division staff provided for race and traffic control setups for the annual Corona
del Mar 5K race event.
5. The Bonita Creek Park football field turfgrass had declined to the point of requiring a
complete renovation for the safety and benefit of youth football and soccer. The
project is currently underway and includes removal of all existing grass, soil
improvements, and sodding of the entire field. The new Tifway hybrid bermuda sod
that was selected is a good performer in a high salt soil condition that exists at the
Park. The project was jointly funded by the Community Services and General
Services Departments.
HAParks and TnesTaTks2002\PBR \July\PBRluly2002_.doe
6. In preparation for the Balboa Village Phase I grand opening, Park Division staff
removed and replaced 4,000 square feet of turf in Peninsula Park, replaced the
• oversized United States flag, and installed anti- skating devices on the new planter
walls. Additionally, pressure washing of the Peninsula Park sidewalks, painting of the
gazebo, and some additional landscape plantings were completed by contract services.
Upcoming Activities for July
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area.
3. Staff will continue coordinating the annual control of rodents with contract services.
Tree Division Activities
During the month of June, 317 trees were trimmed, 34 trees were planted, no trees
were removed, and 4 emergency calls were responded to regarding trees. The
Urban Forester received 52 tree maintenance requests.
• 1. The Urban Forester coordinated the Citywide Sidewalk Replacement Program
with the Concrete Maintenance Supervisor and a Public Works Inspector. This
work involved the Urban Forester inspecting City street trees as related to
sidewalk repairs.
2. Staff has discovered a severe insect infestation of aphids that can cause sudden
leaf drop and severely defoliate a tree. Currently, the street trees affected, are
the Hong Kong Orchid and Jacaranda trees on East Coast Highway and Acacia
Avenue in Corona Del Mar. Staff will coordinate work with the City tree
contractor, West Coast Arborists, to eradicate the pest by the microinjection
system that was successful in controlling the Eucalyptus Lerp Psyllid insect.
3. The attached Tree Activity Report summarizes requests and field activities that
were performed during the past several months.
Marcelinoti. Lomeli
• Parks and Trees Maintenance Superintendent
Attachments: (A) Tree Activity Report 2001- 2002
H:\Pa,ks and Trees \Paft2002\PBRVWy\PBR/a1y2002_Aw
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COMMUNITY SERVICES DEPARTMENT (Item 3)
July 2, 2002
Arts Et Cultural - Library - Recreation - Seniors
• To: Parks, Beaches and Recreation Commission
From: Andrea McGuire, Recreation Superintendent
Celeste Jardine -Haug, Senior Services Manager
Re: Recreation and Senior Services Division Monthly Activities Report
Monthly Activities - Reports on the activities of the Recreation and Senior Services Divisions for the
past month are enclosed.
•
I
Monthly Activities Report
Page 2
• COMMUNITY SERVICES DEPARTMENT
Arts 8 Cultural - Library - Recreation - Seniors
To: Parks, Beaches and Recreation Commission
From: Andrea McGuire, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
ADULT SPORTS
(Item 3)
July 2, 2002
Softball - The 2002 summer adult softball Leagues reached the mid -way point at the end of June
with 132 teams hitting and fielding their way to victory and enjoyment this summer. One of the
league highlights is the Stockbroker Division, 10 brokerage firms participate in a modified Coed
format (8 men and 2 women). All games begin at 4:45pm and held at Bonita Creek Park, Grant
Howald Park, Arroyo Park and Lincoln Athletic Center. A total of 700 games will be played over the
summer season and will conclude August 23.
Basketball - June was a busy month with 90 spring teams finishing play by the second week of June;
winning teams receiving embroidered shirts and plaques, and 87 summer teams beginning the week
of June 17 and will continue through September 5. The summer "A" League features several NBA
. players who make Newport Beach home in the off - season.
YOUTH PROGRAMS
Basketball - Approximately 180 young athletes, ages 6 -12 years will learn skills, teamwork and
sportsmanship in the Summer Hoops league. The 22 teams have practices at local schools with
games at Eastbluff Boys and Girls Club and Lincoln Gyms. The league began the week of June 24
with games held Monday- Thursday concluding the week of August 12.
After - School Programs - After - School programming at Mariners, West Newport Community Center
and Community Youth Center concluded June 21. During the final week the three after - school sites
had school's -out theme parties that included food, treats and festive decorations made by the
youth. Registration for the 2002/03 school year will be conducted by a lottery to ensure fairness,
registration has been scheduled for Saturday, September 7, 2002 at 7:30am.
STAFF TRAINING
Seasonal Recreation Staff Training - The Recreation Division conducted eight days of staff training
for existing and new staff for the 10 -week Summer Day Camps, swim lessons and basketball
Leagues. Nearly 45 part -time staff participated in the training designed to prepare them to deliver
the best recreation programs possible. The following is the list of dates and subjects:
June 14
June 17
June 18
June 19
June 21
Pool Staff Polity and Procedures
First Aid for Recreation Leaders and Coaches
CPR for Recreation Leaders and Coaches
Games Training for Recreation Leaders and Coaches
Pool Staff CPR Training
Monthly Activities Report
Page 3
• June 22 Policy and Procedure for Recreation Leaders and Coaches
Lifeguard Skills Review for Pool Staff
Swim Instructor Training for Pool Staff
June 29 Final review of lifeguard and instructor skills for pool staff
(Item 3)
July 2, 2002
Summer Sports Camp - The sports camp will be conducted for 10 weeks, June 24 - August 30. Cost
is $95 (8am -4pm) and $127 (7am -6pm). Each weekly camp has a theme, a field trip (provided
below) and includes a variety of sports, cooperative games, arts, and beach trips.
Schools Out for Summer Week
Climb X
Red, White and Blue Week
None
Wet 'n Wild Week
Wild Rivers
Ultimate Sports Week
Palace Park
Take Me Out to the Ball Game Week
Angel Game
What To Wear Week
Universal Studios
Seafest Frenzy Week
Sea World
Wacky Sports Week
Knott's Berry Farm
International Week
Disneyland
Aloha Week
Wild Rivers
Youth Council - The 2002 Youth Council met for the year -end wrap up and evaluation meeting on
•June 10. Highlights for the year included City Government Day, Challenge Day and the Youth
Council Visioning Workshop. Many of the non - graduating members will return next year. Thank you
again to Mayor Ridgeway for attending the Youth Council meetings.
AQUATICS
Aquatics Classes
Revenue
Participants
Lap Swim
$1,301
1,039
Annual Pass
$510
3
Punch Pass
$340
4
NBAC -Swim
$3,580
23
NBAC -Jr. Polo
$3,065
17
NBAC -Jr. Polo (Summer)
$2,035
13
Rentals
$1,440
432 (Sage Hill Rental)
Lifeguard Training (Summer)
$440
7
WSI (Summer)
$1,475
11
Swimming Lessons (Summer)
$18.045
422 (enrolled)
TOTAL
$32,231
1,511 (actual participation)
Trainin
Orientation and Training June 14
CPR for the Professional Rescuer Recertification June 21
Lifeguard Skills Review June 22
Summer Session Began - All Classes are Full June 24
CONTRACT CLASSESANSTRUCTION
Class Registration - Summer Registration is in full swing. Popular classes include sailing, surfing and
Harry Potter Camp. Staff is looking forward to a successful and safe summer.
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Monthly Activities Report
Page 4
FACILITIES USE AND MAINTENANCE
During the period May 16, 2002 through June 15, 2002 there were:
25 Picnic /Park Area Rentals
20 Room Rentals
10 Field Rentals
8 Gymnasium Rentals
There were a total of three wedding reservation rentals as follows:
Lookout Point (May 23,2002)
Veterans Park (May 24, 2002)
Veterans Park (June 8, 2002)
SPECIAL EVENTS PERMITS
There were
included:
May 17
May 17 -19
May 17 -18
May 18
May 19
33 Special Event Permits granted during this period
SPECIAL EVENTS
Newport Beach Jazz Festival
Freedom Weekend
NH Natical Museum
NB Relay for Life
Southern California Tour de Cure
Newport Beach Triathlon
Concert in the Park - Mariners
(Item 3)
July 2, 2002
Some of the major events
June 2 Corona del Mar Scenic 5k
Balboa Island Parade
June 15 Spring Open Volleyball Tournament
Independence Day Bike Parade and Family Picnic - The annual Mariners Family Picnic and Bike
. Parade on July 4 begins at 10am at Mariners Park with Grand Marshall Council Member Norma
Glover. The Bike Parade down Mariners Avenue will be led by Barnaby the Clown and a haywagon
full of City dignitaries. It's a great family event that includes games for everyone. Organizers
Elizabeth Barnes and committee have planned an exciting event including a vintage car show, silent
auction and a dunk tank!
Monthly Activities Report
Page 5
(Item 3)
July 2, 2002
• OTHER
Cliff Drive Park - Public Works is working to sign a contract with a landscape architect for the
design plan at the Park to relocate playground and provide ADA access. This project will be funded
with the Proposition 12 grant funds.
West Newport Community Center Playground - After the community meeting, comprised mostly of
children who use the playground, a playground was ordered and installed some time in August.
Retirement of Community Services Director - A News Release announcing the retirement of the
Community Services Director, LaDonna Kienitz is provided. Recreation Staff wish to take this
opportunity to thank her for all her support and dedication to the division for the eight years of her
term as Community Services Director.
0
•
Monthly Activities Report
Page 6
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FOR IMMEDIATE RELEASE
CITY LIBRARIAN STEPS DOWN
AFTER SIXTEEN YEARS OF SERVICE
(Item 3)
July 2, 2002
NEWS
RELEASE
Contact: Marilee Jackson
Public Information Officer
949 - 644 -3031
NEWPORT BEACH, CA (June 21, 2002)— City Manager Homer Bludau reported
today that LaDonna Kienitz, City Librarian and Community Services Director, has
announced her retirement effective July 1, 2002, and will be leaving her position after
almost sixteen years of city service and after gaining numerous national awards for the
City's outstanding Library system.
During her tenure, Kienitz is credited with converting a rather mediocre city library
into one of national prestige. During the past several years, the Newport Beach Library
System has ranked in the top five out of over 9,000 municipal libraries. Most recently, the
development of a State funded application for a new joint -use library for students at
Mariners Elementary School and the public was due in part to Kienitz's
steadfast focus and devotion to promoting and developing library services for all segments
of the community. Among other accomplishments with Kienitz as City Librarian:
1) On October 23, 2001, the Newport Beach City Council watched as Patrick
Bartolic, Board of Library Trustees Chair, activated the main library's interactive Internet
system and the Newport Beach Public Library went on -line.
2) In 2000, the Library received the American Library Association (ALA) John Cotton
Dana Award for outstanding public relations marketing of the 1998 and 1999
• Distinguished Speakers Lecture Series and Distinguished Panel Discussion Series.
•
Monthly Activities Report
Page 7
KIENITZ PAGE TWO
(Item 3)
July 2, 2002
3) During 2000, the Newport Beach Main Library was designated a satellite Center
for the Book by the Library of Congress division dedicated to promoting reading, libraries
and books.
4) In 1999, American Libraries magazine ranked it the #2 library in the nation
among those serving populations between 50,000 and 100,000.
5) USA Today named the Library's Charles Sword Reading Room as one of the
Nation's 10 Great Reading Rooms, along with the Library of Congress and the New York
Public Library.
6) In 1999, the ALA awarded Best Of Show Winner status for the monthly "Calendar
. of Events".
In 1997, Kienitz oversaw the creation of the renown Distinguished Speakers Lecture
Series and that same year received the ALA Excellence In Library Services award for
development of the YouthNet program in local high schools and the Youth Adult Advisory
Council.
In 1996, the Library was rated "Best Public Library" in an Orange County Register
survey and in 1995, the John Cotton Dana Award was first given to the Library for its
outstanding public relations celebrating the Central Library's dedication in July, 1994.
"LaDonna has provided the City with a legacy of learning of the highest caliber. We
owe her a major debt of thanks for her resolution and commitment to make our library
respected not only in the State, but throughout the county," said Mayor Tod Ridgeway.
"Few will ever be able to match her long record of excellence in terms of
• contributing to our City's heart and fabric," City Manager Homer Bludau continued, "She
leaves behind a tribute to learing that will long be remembered."
Monthly Activities Report
Page 8
•
HIENITZ PAGE THREE
(Item 3)
July 2, 2002
"The Central Library would not be here today without her," said Patrick Bartolic,
Chair of the Board of Library Trustees. "The one thing about LaDonna is that she
constantly has maintained creativity. Here is a woman who had the vision to create the
main library building and who kept the kids learning, who gave them the opportunity to
seek knowledge."
"LaDonna was always open to suggestions and innovations," according to Vice -Chair
of the Board of Library Trustees, Walter Howald. "She is credited with expanding our book
collection, providing greater services like book drops and assisting our senior citizens and
with easy access through technology to our library resources"
•
•
Monthly Activities Report (Item 3)
Page 9 July 2, 2002
• COMMUNITY SERVICES DEPARTMENT
Arts Et Cultural - Library - Recreation - Seniors
To: Parks, Beaches and Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Seniors Division Monthly Activities Report
General Meeting - On June 7, the general membership meeting included a performance from Tuko
Muri's Polynesian Troop. This group featured their children's dancers from the troop. During this
meeting the election for the Board of Directors was held as well. Each year 7 positions are up for
election. There are 21 members in all that each serves a 3 -year term. The new members are Doug
Coulter, Ed Reuscher, Dody Reid, Patt Troutman, Ed Romeo, Reenie Grant and Janet Poor.
Coastline College Classes - The Coastline College is offering 10 classes this summer at OASIS. These
classes are offered through the Emeritus Program and are free and very popular to the seniors.
Summer Classes Begin - Summer session officially began June 10 with 8 classes being offered by
Coastline College. Classes include exercise, art and geography.
• Computer Networking - The Computer Friends held their monthly meeting on Wednesday, June 12,
at 1:30pm. The topic was "Fun and Useful Computer Graphics ". This volunteer group attracts
approximately 150 people to those monthly meetings.
Annual Health Fair - OASIS with Hoag Hospital and Corona del Mar Rehab sponsored a Health Fair on
June 22, 8am - 1 pm. Health screenings for adults age 18 and older included osteoporosis, complete
blood panel, dermatology, podiatry, dentistry, chiropractic, physical therapy, vision and many
others. A BBQ lunch was available for a small cost.
25`h Anniversary of OASIS - the OASIS Senior Center will be celebrating its 25`h Anniversary on July
13. The celebration will begin with a pancake breakfast and continue the whole day through with
music, food, displays and celebrations. The Center has had many accomplishments and made many
strides in the service to seniors over this period of time. Services have expanded, programs have
increased in numbers and the membership has exceeded 6000 people. Please join us on this very
special day.
•
Monthly Activities Report
Page 10
• OASIS Senior Center
PARTICIPANTS ATTENDING
8,571 CUSTOMERS
RECREATIONAL CLASSES
3,068 CUSTOMERS
PERSONALIZED SERVICES PROVIDED
2,330 CUSTOMERS
Includes:
Blood Pressure 40
Housing counseling
52
Braille 79
Information / Referral
1,780
Counseling - persons 50
Legal Assistance
14
Eldercare 2
Senior Assessment (hrs)
30
Employment 25
Telephone Reassurance
242
HICAP 4
Visual Screening
6
Homerepair Program 6
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A -Van 519
Shuttle 389
908 CUSTOMERS
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
1,537 CUSTOMERS
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
1,679.75 HOURS
Includes: Kitchen 8 Home Delivered Meals
('equiv. to 10 full -time employees)
Front Office Travel Office
• Gift Shop Library
Instructors President
Treasurer/ Vice President
Bookkeeper Pancake Breakfast
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS
160 CUSTOMERS
Day Trios
Long Trios
Tinsel Town 51
Palm Springs Follies 30
Laughlin /Flamingo
44
Lawrence Welk 35
ATTENDEES TO MEETINGS AT OASIS
Board of Directors 18
157 PERSONS
General Membership 139
SPECIAL EVENTS/SCREENINGS/LECTURES
411 PERSONS
Pancake Breakfast 166
Prev telemarketing fraud
15
Computer Friends 85
Fiesta
90
Dinner Dance 55
•
(Item 3)
July 2, 2002
11
•
U
(4)
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Bench Donation Request
Recommendation
PB &R Commission Agenda
Item No.
July 2, 2002
To accept two bench donations from Ms. Margaret L. Gross that will be installed on the north and
south sides of the "M" Street Park.
Discussion
Staff received an inquiry from Ms. Margaret L. Gross regarding a proposed bench donation for "M"
Street Park.
Subsequently, the donor submitted a letter dated June 9, 2002 requesting the approval of two bench
donations (Attachment A). The benches will be the Santa Monica model that was selected from the
Official Bench List. The two benches will replace very old wooden benches. The plaque verbiage
will read "Donated for Bob Gross" and "Donated for Margaret Gross, which conforms to City
Council Policy G -5 (Attachment B). The President of the Balboa Peninsula Point Association, per
the attached letter, supports the donation.
Ms. Margaret L. Gross and the President of the Balboa Peninsula Point Association will receive a
copy of this report and a notice of the Commission meeting.
Very respectfully,
David E. Niederhaus
Attachments:
A) Ms. Margaret L. Gross's letter dated June 9, 2002
B) City Council Policy G -5
C) Balboa Peninsula Point Association letter dated June 20, 2002
HAParks and Tees\ Parks2OO2 \PBRUuly \Orossbeochdomdon.doe
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Attachment A
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TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Bench Donation Request
Recommendation
PB &R Commission Agenda
Item No. Jr'
July 2, 2002
To accept one bench donation from the Balboa Peninsula Point Association (BPPA) that will be
installed on the north side of the "L" Street Park.
Discussion
Staff received an inquiry from Mr. Gus Chabre, President of BPPA regarding a proposed bench
donation for "L" Street Park.
Subsequently, the Mr. Chabre submitted a letter dated June 20, 2002 requesting the approval of one
bench donation (Attachment A). The bench will be the Santa Monica model that was selected from
the Official Bench List. The bench will replace a wooden bench. The plaque verbiage will read
"Donated for Tim Ostenbridge ", which conforms to City Council Policy G -5 (Attachment B).
Additionally, the BPPA requests that the last existing old bench at the Park be replaced by the City
and staff will replace this bench in conjunction with this donation.
The President of the Balboa Peninsula Point Association will receive a copy of this report and a
notice of the Commission meeting.
Very respectfully,
David E. Niederhaus
Attachments:
A) Balboa Peninsula Point Association letter dated June 20, 2002
B) City Council Policy G -5
Ct \WINDOWS \Temporary Intemel Files \OLK140\BPPAbenchdonation.doc
0
Attachment B
W
PARK AND STREET IMPROVEMENT DONATIONS
The City Council recognizes the need to provide residents with the opportunity to
donate trees, benches, and drinking fountains or related park and street improvement
items. This policy establishes criteria for donations to assure attractiveness, usefulness
and the capability to be maintained.
TREE DONATIONS
The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite
in Corona del Mar shall be identified as one area where a tree with a bronze plaque can
be installed. Other trees with plaques can be donated and installed at locations
recommended by the General Services Director and approved by the Parks, Beaches
and Recreation Commission.
BENCH DONATIONS
It shall be the responsibility of the Parks, Beaches and Recreation Commission to
• designate the type, style, design, and placement of City -owned benches on City
property. Areas of placement may be parks, streets, along the beachfront, within
villages, commercial districts, and neighborhoods, on a specific island, etc. Once an
area has been designated with a certain style or type of bench, the Parks, Beaches and
Recreation Commission may require that the designation be changed only by a formal
request for a redesignation.
n
U
The factors to be addressed in preparing the list of approved benches for the City as
well as the final design for a specific site will include at a minimum: size, usage,
vandalism, traffic, security, view obstructions, location, style reflective of neighborhood
and cost. The Arts Commission will provide design review assistance as required.
Donation requests will be submitted to the General Services Department and meet the
following requirements.
A. Bench donations along a City street or beachfront will require the approval of the
General Services Director and the Traffic Engineer.
B. Bench donations within a commercial district will require notification of, and an
endorsement from, the local business association.
1
40
FAX N0. : 94 %753152 Jun. 20 2082 03:28PM P3
Attachment A
June 20, 2002
W. Marcelino 0. Lomeli
Parka and Trees Maintenance Superintendent
City ofNewport Beach
Post Office Boot 1768
Newport Beach, California 92658 -8915
Subject: "L" Street Park. — Replacement of Two Benches
Dear be. Lomeli,
Pursuant to our recent discussions cooceming a bench to honor rim Oatenbridge, the
Balboa Peninsula Point Association has approved a donation of $500.00 to covet the cost
• of a replacement bench in the "L" Street Park. The bench will have the standard 2" x 6"
plaque with the permitted verbiage to honor Tim Ostenbridge.
It is also my understanding that the City of Newport will cover the coat of the second
replacement beach due to its' poor condition.
1 understand that this request is subject to approval by the City of Newport Beach Parks,
Beaches and Recreation Commission. If you require additional assistance or information
related to this matter please do not hesitate in contacting me.
With best regards,
Gus Clabre, President
Balboa Peninsula Point Association
•
0
Attachment B
G -5
PARK AND STREET IMPROVEMENT DONATIONS
The City Council recognizes the need to provide residents with the opportunity to
donate trees, benches, and drinking fountains or related park and street improvement
items. This policy establishes criteria for donations to assure attractiveness, usefulness
and the capability to be maintained.
TREE DONATIONS
The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite
in Corona del Mar shall be identified as one area where a tree with a bronze plaque can
be installed. Other trees with plaques can be donated and installed at locations
recommended by the General Services Director and approved by the Parks, Beaches
and Recreation Commission.
BENCH DONATIONS
• It shall be the responsibility of the Parks, Beaches and Recreation Commission to
designate the type, style, design, and placement of City -owned benches on City
property. Areas of placement may be parks, streets, along the beachfront, within
villages, commercial districts, and neighborhoods, on a specific island, etc. Once an
area has been designated with a certain style or type of bench, the Parks, Beaches and
Recreation Commission may require that the designation be changed only by a formal
request for a redesignation.
•
The factors to be addressed in preparing the list of approved benches for the City as
well as the final design for a specific site will include at a minimum: size, usage,
vandalism, traffic, security, view obstructions, location, style reflective of neighborhood
and cost. The Arts Commission will provide design review assistance as required.
Donation requests will be submitted to the General Services Department and meet the
following requirements.
A. Bench donations along a City street or beachfront will require the approval of the
General Services Director and the Traffic Engineer.
B. Bench donations within a commercial district will require notification of, and an
endorsement from, the local business association.
1
0 G -5
C. Bench donations for parks within a residential community will require
notification of residents within 300 feet of placement and an endorsement from
the homeowners association, when applicable.
PARK AND STREET AMENITIES
Items such as benches, drinking fountains, tables, etc., can be donated to be included in
the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to
Donated by (Name) or Donated for (Name) as a means of identifying the donation.
Donors of major park improvement gifts may elect to provide a dedicatory plaque not
exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words.
All donations must be approved by the Parks, Beaches and Recreation Commission.
The cost of a donated item, including identification plaque, shall be borne totally by
private funds. The City will assume ownership and maintenance if accepted and placed
in a public park or on a sidewalk unless other arrangements have been agreed upon.
The City will not assume responsibility for replacement due to vandalism or theft.
•
Adopted - July 22,1992
Amended - January 24,1994
Amended - June 27,1994
Amended - June 24,1996
Formerly I -15
2
• G -5
C. Bench donations for parks within a residential community will require
notification of residents within 300 feet of placement and an endorsement from
the homeowners association, when applicable.
PARK AND STREET AMENITIES
Items such as benches, drinking fountains, tables, etc., can be donated to be included in
the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to
Donated by (Name) or Donated for (Name) as a means of identifying the donation.
Donors of major park improvement gifts may elect to provide a dedicatory plaque not
exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words.
All donations must be approved by the Parks, Beaches and Recreation Commission.
The cost of a donated item, including identification plaque, shall be borne totally by
private funds. The City will assume ownership and maintenance if accepted and placed
in a public park or on a sidewalk unless other arrangements have been agreed upon.
The City will not assume responsibility for replacement due to vandalism or theft.
•
Adopted -July 22, 1992
Amended -January 24, 1994
Amended - June 27,1994
Amended - June 24,1996
Formerly I -15
•
2
FROM : FAX N0. : 94 96753152 Jun. 20 2002 03:28PM P2
0
Attachment C
June 20, 2002
W. Maroauno 0. Lomeli
Parks and Troas Maintcnancc Supo intro dent
City of Newport Beach
Post Once Box 1768
Newport Beach, California 92658 -8915
Subject: Donation of Two New Bend= -"hr Sheet Park
[reference: Your Ietter of June 7, 2002, Same Subject
• Dear Mr, Lomeli,
The Balboa Peninsula Point Association discussed the proposed replw4ment of the
existing benches at "M° Street Park and authorized me to accept W. Gross's generous
offer subject to the approval of the homeowners living around the Park. I have surveyed
those homeowners and none of them have an objection.
Please feel free to pursue the subject with the Parks, Benches, and Recreation
Commnsston.
With best regards,
Gus chabne, President
Balboa Peninsula Point Association
17J
F �EWPpRT
O @�
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GC /FO M1�`P
PB &R Commission Agenda
Item No. (0
July 2, 2002
TO:
FROM:
Parks, Beaches and Recreation Commission
General Services Director
SUBJECT: Tree Removal Request
Recommendation
Remove one Rusty Leaf Fig tree and replant the designated parkway street tree.
History
Mr. Scott Gohl, property owner of 2424 Holly Lane, has submitted the attached Tree
Removal Request Application pursuant to City Council Policy G -1. Mr. Gohl requests
the removal of one City Rusty Leaf Fig street tree adjacent to his home due to
repeated damage to private property.
Staff has attached Tree Inspection and Tree Appraisal Reports, bills, and photographs
related to the request. Additionally, the correspondence between Mr. Gohl and staff
dating back to August 7, 2001 is attached.
Discussion
The applicant has indicated a repeated history of tree root damage to private property
at the sewer lateral. The applicant has verified this claim with copies of bills, which
indicated plumbing obstructions due to tree roots located within the sewer lateral
under the driveway. These obstructions were verified by a video camera inserted
through the sewer line. Staff confirmed the private damage, and the City reached the
attached settlement, approved by the City Manager for $8,969.75 with Mr. Gohl and
recommends the tree removal per the City Council Policy G -1. The City will be
responsible for the removal and replacement of the two trees. The designated
replacement tree is the Maidenhair tree and two 24" boxed trees will be planted.
• Mr. Gohl has received a copy of this report and a notice of the Commission meeting.
H:\Palks and Trees \Parks2002TBRVu]y \TRGoh1.doc
Very respectfully,
•
David E. Niederhaus
Attachments:
(1) Tree Removal Request Form and letters
(2) Tree Inspection and Appraisal Report
(3) Photos
(4) Map
•
•
H:%Parks and Trees \Parke2002\PBR\July\TRGohl.doc
• 03/13/2002 15:13 949- 650 -5643 PARKS TREES PAGE 04
�� ►R, CITY OF NEWPORT BEACH
General Services Department
tl
!N4,FaIVA.* Tree Removal or Reforest
ation Application
per City Council Policy G -t (Retention or Removal of City Trees), I am Yggneating the removal to be reviewed by staff
and submitted to Perks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings
ate held on the first Tuedsday of each month (except for holidays) at 7 PM at the Council Chambers•
trtdicate the wumber and
Located at: t.u( Ur 8
of freKs)•
)Nease be specifte as possible
Requestor
®property Owner
Community Association
Other
Signature: \0
Print Name: �oUL'
Section A. For 3:ree Removal RgqueSts 0nJX
AZr�etis
44 Rom
nQte�: �(s�oL
Please provide copies of photos, bills,
documents or say other related material that will verify the checked items,
proven and repeated history (two of more occurrences within an 18 month period) of
damaging public or *private sewers. water mains, roadways, sidewalks, curbs. walls,
fences, underground utilities or foundations. (•exceeding $500)
=Repeated history of significant Interference with street or sidewalk drainage,
,desotlespeciric treatment by the City to alleviate tepattcd damage.
Dylag Has no prospect of recovery.
Diseased Cannot be cured by current arboriculturat methods.
in advanced state of decline with no prospect of recovery.
=Hazardous Defective, potential to fall, could ,:sure damage to personS/propem upon
failure. Assessment by Urban Fomster will identify structural defects, pasts
. likely to fail, targets -if fails, proet dures and aefions to abate.
=Beautification in cotyunction with City Couttcil-appfoved City, oommereiat, nrighborhood,
Project or community asaOelation beautification Program-
1.06
0
i
•
63/13/2002 15:13 949 -G50 -5643 PARKS TREES PAGE 95
Section R. For Rdarestat' n RegBps s 'Only
Reforestation is the systematic removal and replacement of problematic trees at that have been
unresponsive to modifying treatments. The entire cost ortme removal and replacement of a tree is home
by the requestor. The range of coat is 5600 to S 1,000 per tree based on the size of the existing tree and
the availability of a 36" boxed replacement tree.
As initiated by:
®Property Owner
Ass
Community ty Association
other
Check all Items applicable:
Tree(s) causing curb, gutter, sidewalk or underground utilities damage.
View encroachment
Area has clearly defined contiguous boundaries that include the trees) proposed`.
Supplemental tree trimming tried twice within one year
Group application must include a signed petition of at least 60% of the property owners within
the defined area. 00roups are defined as at least I O propertics in any given City area.
Application by a legally established community assw:iations governed by CC &R's.
Requires notification prior to voting by Board, of &M -.cted property owners.
(rndividuals within an association must petition through their respective associations.)
Qtndmi dual property owneet renttaiL accompanied by a signed petition of st least 60% of
the neighboring property owners within a one block chstance in either direction from the
reforestation site, as well as the written endorsement of the appropriate homeowners'
association, if applicable.
A request for reforestation requires a written agreement by the peationutg sponsor to pay 100% of the costs of the removal
and replacement ofthe pabtic trees ftr.adran of the removal acts vity. The actual removal and replanting will be
coordinated by the General Sewtces Department using the City tree service contractor. EaeA street in the City has a
designated street tree by species. Only replacement tree(s) designed b)e the Designated Street free List will be considered.
A mini num of a one for -one replacement is required and a minhnum si_-e of36" bored trees) must baplanted 07tere
space does not allow this accommodation, replacements will be planted in the some nelgbborhood Normar removal and
replacement costs will vary front Sd00 to 51,000 per tree and are the sate obligation of the property owner who is making
the request
This form does not replace the requirements of any of the City tre-t policies. Its use is Intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to Iadlvidual
Council Policy CM for additloatd Information.
Requester Common ut
Removals, except emergency,twilt be subject to the nor(fi'cation processes, dnteframes and 41011040! as
spect7ted in the Ci4' Council G -1 Policy.
'�M
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
Mr. Scott Gohl
2424 Holly Lane
Newport Beach, CA 92663
Dear Mr. Gohl,
C'
we
August 7, 2001
This correspondence is to advise that the status of your tree removal request will
remain pending until the current Claim for Property Damage with the City of
Newport Beach, which also involves the same tree, has been settled.
. If you have any questions please contact Mr. Marcelino G. Lomeli, Parks and
Trees Maintenance Superintendent at (949) 644 -3069.
Sincerely,
David E. Niederhaus, Director
General Services Department
DEN /pw
•
3300 Newport Boulevard, Newport Beach
Lc
�(7Gll%L
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
EO. BOX 1768, NEWPORT BEACH, CA 92658 -8915
(949) 644 -3005
3 C 2001
August 28, 2001
Mr. Gordon Eliason
Carl Warren & Company
750 The City Drive, Suite 400
Orange, CA 92868
Attached is an amended claim for damage from Scott Gohl (File No. S 111445
MR) regarding the property damage claim received June 26, 2001, for damages
sustained as a result of a tree root invasion of the sewer line.
• Sincerely,
�4G! r . / ✓�
LaVonne M. Harkless, CMC /AAE
City Clerk
0
:lh
Attachment
cc: City Attorney
Risk Manager
General Services
File Copy
3300 Newport Boulevard, Newport Beach
. August 27, 2001
City Clerk
City of Newport Beach
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, California 92659 -1768
To Whom it May Concern:
Attached is a revised claim for damage affecting my residence located at 2424 Holly Lane. The claim
number is Carl Warren & Co. File No. S 111445 MR. The claim originally submitted included an
estimate of sewer line replacement, contingent upon running a camera through the sewer pipe to identify
specific damage. This work has been completed and a sewer line replacement cost established.
The revised amount claimed, which includes all identified replacement/repairs, is $8,519.75. The
amended claim as well as all necessary repair cost documentation is attached to this letter.
The City of Newport Beach should note that the camera in the sewer line also identified heavy tree root
• infestation and sewer line damage from my property line to the middle of the street. As this portion of the
sewer lateral is not within the boundaries of my property, I have not included an estimate to replace in my
claim amount. As such, I am seeking replacement of this portion of the sewer line by the City of Newport
Beach. I am concerned that replacing the portion of sewer line running within my property boundary and
connecting it to the heavily damaged sewer lateral within the street will create additional sewer line
problems in the future.
I would like to further discuss the replacement of the sewer lateral within the street and can be contacted
at 949 - 637 -0050.
Thank you for your consideration in these matters.
C: Michael Reed, Carl Warren & Co.
•
CLAIM FOR DAMAGE AGAINST THE t�
CITY OF NEWPORT BEACH N
• Name of Claimant:
r�,( [I '01 Al1G 28 P2:25
2, Address of Claimant:
-
rr S fi 11 DEHG 1
3, Address to which notices are to be sent:
4, Date, place and other circumstances of the occurrence or transaction which gave rise to
the claim asserted: ILI cOF arxUK_N-e : Cr1�
A.. _ _. . ,w A&.ICI,104 IPGr-(In= i1.QkAlr`N OF SC—U) -A L
ke,e To STROT���
5. General description of indebtedness. obligation, injury, damage or loss incurred:
_ `�uiCeAeATIF Lov>CR'1D(tiionl bF d�+id��Jl1`(; '�:tPCAcz�iF�iZ OF
0 AILGAT16,S 2416,(
�7
KGtiIAd AL - Ct *a, of E�1s r,ko of C-00 A4b GI
6• Was a Police report taken?
7. Name or names of the City of
damage or loss. if known:
Beach employee or employees causing the injury.
g, The amount claimed as of the date of presentation of the claim. including the estimated
amount esentatl n of this claim. injury. getherw th the basis of computat on of hp amount claimed'
Signature of claimant or his /her Authorized representative:
Today's Dale: I ZZI 0 1
Telephone number Q . � 149 ) `7SZ "3Sgc� �� 19632 -poS�}
Ta code
Please send completed form to: Ct y clerk Newport Beach
P. O. Box 1768
,v........a st...h CA 92659 -1768
rroposai
RQTQ-
HO"ER
Roto- Rooter Service & Plumbing Co
1183 N. KRAEMER PLACE, ANAHEIM, CA 92806
(714) 630 -0404 FAX: (714) 63D -2243
STATE CONTRACTOR'S LICENSE NO. 290688
Proposal Submitted To
Work To Be Performed At
Name Sac awl-
Street O
Street
City t<dte
Date of Plans -' O
City
State
pmM{�( �iLAI&
Telephone Numbe 3 Pd
Dear Customer:
Customer:
I/We propose to furnish all materials and perform all labor necessary to complete the following:
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All the work to be completed in q w rkmanljlce man r acc ing to standard practices for the sum of: p�
f7f -r— o_
Dollars $
Payable as follows: .
If
Any alterations or deviations from above specifications involving extra costs, will be executed only upon written orders, and will
become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond ourcontrol.
Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability
Insurance on the above work to be taken out by
CONTRACTORS ARE REQUIRED BY LAWTO BELICENSEO Respectfully submitted
AND REGULATED BY THE CONTRACTORS' STATE LIC-
ENSE BOARD. ANY QUESTIONS CONCERNING A CON- f ,�, w
D A) � T6k6E i
TRACTOR MAY BE REFERRED TO THE REGISTRAR OF Per
THE BOARD WHOSE ADDRESS IS:
CONTRACTORS'STATE LICENSE BOARD,
3132 BRADSHAW ROAD, P.O. BOX 26M, Note — This proposal may be withdrawn by us if not accepted
SACRAMENTO. CA 95826 within O days
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to clothe
work as specified. Payment will be made as outlined above.
Accepted Signature
Date Signature
WAIVER OF RIGHT TO CANCEL
Having initiated a contract in connection with emergency repairs or service, for the immediate protection of persons or
real and personal property,
with (Firm Name)
1 by state that the following emergency situation exists, requiring immediate attention-
AWL
PlWuant to Section 1689.13 of the California Civil Code, I acknowledge and hereby waive all rights to cancel the sale
within three days.
Dated
Address ..,., •s...,..
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INVOICE NO. 31573
L5 ,-Z,rA3 INVOIC
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ITY. STATE, ZIF;'�
CUSTOMER'S ORDER
SALESPERSON
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BELLA VISTA LANDSCAPE
17131 Green Street #C Date
Huntington Beach, CA 92649
Phone: 714401 -9459 Fax: 714 -646 -3143
C -27 #767164
LANDSCAPE]
Customer
Gohl Residence
Newport Beach, CA
Location
NewDort Beach, CA
Description Unit of Quantity Unit Price Sub -Total
Measurement
IRRIGATION
Materials
Pop -up Sprinkler ea 5 $5.00 $25.00
314 Sch 40 PVC Pipe ft 60 $0.20 $12.00
Misc. Materials Is 1 $25.00 $25.00
Sub -Total Materials $62.00
Labor $100.00
Sub -Total
TOTAL
E
Page 1 of 1
611101
$162.00
$162.00
X; M/W
0
THIRD REPORT: CLOSING
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92658 -8915
Attention: Ms. Lauren F. Farley, Risk Manager
February 15, 2002
RE: Principal
City of Newport Beach
D/Event
6/22/01
Claimant
Scott Gohl
Our File
S1 11445 MR
PREVIEW: Tree planted on top of claimant sewer lateral, caused back -ups and damage to
that lateral.
SPECIAL NOTICE—TREES: This claimant has specifically asked that consideration be
given to removal of the tree causing this loss to his property. To date we have paid in excess of
$500.00 of damage to real property due to encroachment.
STATUS: The exchange of the Release and check for $8,969.75 has been completed, and we
now close our file in this matter.
ENCLOSURES:
✓ Letter to claimant transmitting Release
✓ Release
✓ Letter to claimant transmitting check
COMMENT: As this matter is resolved, we now close our file and reserves. We appreciate this
opportunitjyto have been of service to you and the City of Newport Beach.
Yours,
Carl Warren &
CARL WARREN & CO.
CLAIMS MANAGEMENT•CLAIMS ADJUSTERS
750 The City Drive . Ste 400 . Orange, CA 92868
Mail: P.O, Box 25180 . Santa Ana, Ca 92799 -5180
Phone: (714) 740 -7999 . (800) 572 -6900 . 17ax: (714) 740 -9412
=7z
izz/
0
Scott Gohl
2424 Holly Ln
Newport Beach, CA 92663
February 15, 2002
RE: Principal
City of Newport Beach
D/Event
6/22/01
Claimant
Scott Gohl
Our File
5111445 MR
Dear Mr. Gohl;
As you know, we are the claims adjusters handling the above captioned claim on behalf of
the City of Newport Beach.
Enclosed please find a check in full settlement of the claim you presented in the amount of
$8,969.75.
We are pleased that we were able to resolve this unfortunate matter with you.
Very Truly Yours,
I ` \
Wc`l ael freed f
Carl Warren & Company
cc: City of Newport Beach, Risk Management
CARL WARREN & CO.
CLAIMS MANAGEMENT•CLAIMS ADJUSTERS
750 The City Drive • Ste 400 . Orange, CA 92868
Mail: P.O. Box 25180 • Santa Ana, Ca 92799 -5180
Phone: (714) 740 -7999 • (800) 572 -6900 . Fax: (714) 740 -9412
0
PROPERTY DAMAGE RELEASE
That the Undersigned, being of lawful age, for sole consideration of Eight Thousand Nine Hundred
and Sixty -nine and 75/100 Dollars ($8,969.75) to be paid to Scott Gohl does hereby and for my
heirs, executors, administrators, successors and assigns release, acquit and forever discharge the
City of Newport Beach, a municipal corporation, its agents, servants successors, heirs, executors,
administrators and all other persons, firms, corporations, associations or partnerships of and from
any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service,
expenses and compensation whatsoever, which the undersigned now has or which may hereafter
accrue on account of or in any way growing out of any and all known and unknown, foreseen and
unforeseen and property damage and the consequences thereof resulting or to result from the
accident, casualty or evert which occurred on or about the Twenty second day of June 2001 at 2424
Holly Lane, City of Newport Beach, California.
It is understood and agreed that this settlement is the compromise of a doubtful and disputed claim,
and that the payment made is not to be construed as an admission of liability on the part of the party
or parties hereby released, and that said releasees deny liability therefor and intend merely to avoid
litigation and buy their peace.
• It is further understood and agreed that all rights under Section 1542 of the Civil Code of California
and any similar law of any state or territory of the United States are hereby expressly waived. Said
section reads as follows:
"1542 . Certain claims not affected by general release. A general release does
not extend to claims which the creditor does not know or suspect to exist in his
favor at the time of executing the release, which if known by him must have
materially affected his settlement with the debtor."
The undersigned further declare(s) and represent(s) that no promise, inducement or agreement not
herein expressed has been made to the undersigned, and that this Release contains the entire
agreement between the parties hereto, and that the terms of this Release are contractual and not a
mere recital.
THE UNDERSIGNED HAS READ THE ABOVE AND FULLY UNDERSTANDS IT TO BE A
FULL AND FINAL RELEASE OF ALL CLAIMS
Signed, sealed and delivered this February 8, 2002
WITNESS TO SIGNATURE
•
•
CITY OF NEWPORT BEACTC
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
May 24, 2002
Mr. Scott Gohl
2424 Holly Lane
Newport Beach, CA 92663
Re: Tree Removal Request
Dear Mr. Gohl,
This letter is to advise you that I am in receipt of your Tree Removal Request dated
March 15, 2002.
I have begun the City's procedure for assessing your request which includes a Tree
Inspection Report from a field site review and Appraisal of the trees value.
Subsequently, I will prepare a report with my recommendations for review by additional
City Staff. Thereafter, if everything is in order and the General Services Director
approves forwarding your request to the Parks, Beaches, and Recreation Commission for
their review and approval, I will notify you as to when your request will be reviewed
before the Commission of which your attendance will be required. The current Parks,
Beaches, and Recreation Commission meeting of June 4, 2002 has a complete agenda,
therefore, additional issues have been placed on future agendas.
I will contact you as to the concluding resolution and dates of pending action as is
applicable.
If you have questions please contact me at (949) 644 -3083 or by email at
iconway@ciiy.newport-beach.ca.us.
city.newport- beach.ca.us.
Sincerely,
John Conway
Urban Forester
• H Works & Trm \Pmks2W2VU hn OTr KF .vWRC UotO hlA
3300 Newport Boulevard, Newport Beach
i
TREE INSPECTION REPORT
Name: Mr. Scott Gohl
Address: 2424 Holly Lane
Phone Number: (949) 757 -3550
Request: Remove one City Rusty Leaf Fig tree due to property damage
Botanical Name: Ficus Rubiginosa
Common Name: Rusty Leaf Fig
Designated Street Tree: Ginkgo biloba (Maidenhair Tree)
Estimated Total Tree Value: $6,000
Damage: See attached claim and settlement letters
Parkway: Concrete Brick Turf Other
• Comments: The applicant has indicated a repeated history of tree root damage to
private property at the sewer lateral. The applicant has verified this claim with
copies bills, which indicated plumbing obstructions due to tree roots located
within the sewer lateral under the driveway. These obstructions were verified by a
video camera inserted through the sewer line. Staff confirmed the private damage,
and the City reached the attached settlement, approved by the City Manager for
$8,969.75 with Mr. Gohl and recommends the tree removal per the City Council
Policy G -1. The City will be responsible for the removal and replacement of the
two trees. The designated replacement tree is a Maidenhair Tree and two 24"
boxed trees will be}planted.
Inspected by: n- % I -P,- ` " � Date: June 14, 2002
John Conway
Recommenda)ar"ceM `
Reviewed by: Date: June 14, 2002
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• Attachment 4
•
•
I4- ern I
COMMUNITY SERVICES DEPARTMENT
Arts rt Cultural - Library - Recreation - Seniors
To: Parks, Beaches and Recreation Commission
From: Andrea McGuire, Recreation Superintendent
Re: Field Allocation and Use Procedure
RECOMMENDATION
The Recreation Activities Committee recommends approval of the attached Field Allocation and
Use Procedure.
BACKGROUND
The Recreation Activities Committee met in April and June (staff reports attached) to discuss the need
for a procedure to meet the challenge of accommodating requests for the growing youth sports groups.
Groups at the Youth Sports Commission meeting on June 26 were given the proposed procedure and
invited to comment at the Parks, Beaches and Recreation Commission meeting.
In order to set a procedure for allocating fields in a fair and uniform manner, the proposal contains the
following main points:
• Priority to "in season" sports, with designated seasons.
• Allocations based on priority and availability.
• Strict deadlines for field requests.
• Strict enforcement of Field Improvement Plan
The City has historically, through formal action of the Parks, Beaches and Recreation Commission,
conducted a program of co- sponsorship of non - profit youth sports groups, to maximize both the
recreational opportunities for the youth of the City and the use of the limited available playing fields
and gymnasiums. Currently the City has 8 co- sponsored youth groups.
The Recreation Division allocates fields and gymnasiums for City sponsored youth and adults sports
programs, 8 co- sponsored youth groups, requests from local programs, and requests from groups having
picnics, informal games, tournaments, etc.
Attachments:
1. Proposed Field Allocation and Use Procedure
2. Staff report from April 17 meeting
3. Staff report for June 20 meeting
4. Spring 2002 Field Allocation Schedule
5. Historical Numbers reported by Youth Sports Groups
FIELD ALLOCATION AND USE PROCEDURE
July 2, 2002
This document sets forth the procedure for the City of Newport Beach (City) to facilitate the
• allocation of all available fields or gymnasiums under its ownership and /or allocation control.
It is necessary to formulate this procedure for the following reasons:
1. User groups need a procedure to secure fields or gymnasiums for the planning of games,
practices, and /or events.
2. The demand for field or gymnasium usage exceeds the ability to permit unlimited and /or
unscheduled use by all participants.
3. Maintenance and renovation must be scheduled and implemented to maintain the community's
high standards of aesthetics and sustain the playability of the City's facilities.
PROCEDURE
It is the intent of the City of Newport Beach Community Services Department to allocate field or
gymnasium use to requesting and qualified organizations on the basis of fairness and impartiality in
concurrence with the seasonal priorities mentioned in definitions section. The resulting surplus of
field time shall be allocated at the discretion of the City of Newport Beach Community Services
staff, based on the priorities.
DEFINITIONS
This section defines the terms used throughout this procedure.
1. City: For the purpose of this document, the City of Newport Beach and /or Community Services
Department will be referred to as the "City."
• 2. Participant: Participant(s) shall include only those players who are fully registered with the user
organization. Non players such as coaches, officials, and staff shall not be considered
participants. For the purposes of field allocation, each organization must present actual
enrollment data from their previous season indicating names, addresses, phone numbers, and
birth dates of all participants. Upon receipt, City staff will count the number of the City
residents within each organization.
3. Organization: Organization(s) shall include only those user groups listed in User Group
Classifications and that have completed required documentation with the City. An
organizational representative of each of those in Group C is invited to the Youth Sports
Commission meetings held semi - annually for field allocation review.
4. Season: For the purposes of this procedure, the seasons are established as follows:
Seasons Fall Spring
Pre - season /Tryouts August 15- September 1 February 1 - 28
In- Season Opening Date September 1 March 1
In- season Closing Date December 15 June 30
Post - season /All Stars As available As Available
Sport "In Season" Football /Soccer Baseball /Softball
5. Priority User: An organization whose sport has been classified as "In Season" will be given first
priority access to facilities during their designated season.
6. Secondary User: An organization who's sport has been classified as not "In Season" will be given
second priority access to facilities during their non- season. A secondary user may only reserve a
field after all reasonable priority user requests have been processed.
7. Priority: Field assignments are based on the following priorities:
A. Maintaining fields /facilities
B. Providing fields /facilities for organized game use.
C. Providing Fields /facilities for the use of "practices" will be allocated only after all
maintenance and game requests have been processed.
FIELD ALLOCATION AND USE PROCEDURE
Page 2
USER GROUP - CLASSIFICATIONS
• Facility Use Permits will be approved on the basis of priority as follows:
1. All official Community Services Department initiated and /or conducted activities, including
those of the Friends of OASIS at the OASIS Senior Center.
2. All official City of Newport Beach activities.
3. All official City co- sponsored groups (with current required documents) and /or activities such as
community groups and activities that are non - profit, self - governing, privately organized and of
an educational nature which may be brought under the sponsorship of the Community Services
Department. In Season Groups will have first priority and sports not in season will be
considered secondary users.
4. Official public agency sponsored programs and activities not included in A, B, and C above.
5. Recreational, social or civic activities of groups which are resident promoted and sponsored by
Local non - profit" organizations which are open to the public and have 50% or more of
memberships consisting of Newport Beach residents.
6. Recreational or social activities of private Newport Beach residents, which are not open to the
public.
7. Recreational, social or civic activities and /or groups which are non - resident promoted and
sponsored by non - profit organizations which are open to the public, but not qualifying under D
above.
8. Schools, colleges, hospitals and other similar civic groups not qualifying under the definition of
non - profit.
9. Others.
is In order to qualify for resident classifications, organizations must submit rosters of their most
current membership, with resident verifications.
APPLICATION
Each organization is required to submit field requests from October 1 through November 30 for the
following spring field use, and from March 1 through May 31 for the following Fall field use. Any
organizations missing these deadlines will have access to any remaining fields on an "as available"
basis only.
Each league must present enrollment data from their previous season indicating names, addresses,
phone numbers, and birth dates of all participants, with their application. The number of the City
residents within each organization enrollment must be determined and confirmed by the City prior
to the field allocation meeting.
City staff will review the applications, allocate fields equitably, and encourage optimum
cooperation between all user groups. Field allocations will be reviewed and discussed at semi-
annual Youth Sports Commission meetings. Any appeals to decisions or allocations can be made to
the Parks, Beaches and Recreation commission within 10 days of the Youth Sports Commission
meeting.
NOTICE OF NON -USE OF FIELDS
Any user organization that has been allocated space and does not intend to use it on a regular basis
•must notify the City so that the field may be re- allocated or otherwise used. Failure to do so can
result in forfeiture of all fields for the remainder of the season.
FIELD ALLOCATION AND USE PROCEDURE
Page 3
NOTICE OF EXCHANGE OF FIELDS
•An organization cannot forfeit or exchange its allocation or any part thereof, with another
organization without written approval of the City. Any such modification desired must be filed with
the City and verified in writing by all parties wishing to exchange allocation.
ATHLETIC FIELD LINING /MARKING
1. Lining of City fields with chalk or paint is not permitted without written permission granted by
the City.
2. Burning lines on any City of Newport Beach parks and /or fields is not permitted.
3. Any user failing to comply with these guidelines are subject to the following:
A. Payment for all damages occurring to the facility
B. Termination of any /all field use permit(s) for one year
RULES AND REGULATIONS OF FIELD USE
1. User groups must designate a representative, an adult 18 or older, to be present during any /all
of their practice and /or game time(s) at each City field /facility used.
2. Games and practices can begin no earlier than 3pm on weekdays, and Sam on weekends. No
games and /or practices may be scheduled on holidays without prior approval from the
Community Services Director, or their designee.
3. Games and practices can end no later than 9:45pm weekdays, and dusk on weekends, except
through special request to Parks, Beaches and Recreation Commission.
4. Weekend use, on a regular basis, may be subject to limited hours at the discretion of the City.
• 5. Organizations /groups utilizing lighted facilities are responsible for ensuring the proper use of
Lights. The City reserves the right to bill user groups for hourly energy costs incurred during
hours that lights are left on and the fields are not being used.
6. Use of portable lights is prohibited.
7. Use of metal cleats is prohibited.
8. Alcoholic beverages are prohibited at all City parks and facilities, except Oasis Senior Center.
9. No artificial noisemakers, i.e., horns, rattles, bells, whistles, etc. are permitted. Officials or
coaches, as a necessary part of the activity, may employ such devices upon consultation with
the City.
10. At the conclusion of games, practices, and activities, organizations must leave the park /facility
quickly, quietly, clean, and clear of debris. Failure to do so will result in a maintenance -
cleaning fee being assessed to the group.
11. All groups that are classified as Group C - E user groups must have at least 50% of their City
residents participate actively on a weekly basis. When a team is playing against a team from
another jurisdiction, this rule shall apply to only the "host" team representing the qualified
organization. Roster changes that affect compliance with residency requirements must be
reported to the City within one week of occurrence. Failure to do so will result in forfeiture of
all fields and /or facilities.
12. Organizations or teams must provide required insurance documents to City prior to allocation of
fields/ gymnasiums.
TRAFFIC AND PARKING
• 1. The user group must assure that participants and spectators utilize off - street public parking
areas, when available. If parking conditions warrant, e.g., during pre -, post -, and regular
season or tournament play, the user group will provide, at their cost, at least one safety officer
to direct participants and spectators to designated parking areas. The City, at its sole
discretion, may require additional parking mitigation on an event -by -event basis.
FIELD ALLOCATION AND USE PROCEDURE
Page 4
2. Driving, operating, or parking any motor vehicle within the City parks and /or facilities is
• prohibited, except in areas specifically designated as parking areas unless prior written
permission is obtained from the City. In case of medical emergencies, only emergency vehicles
will be allowed on the park for rescue purposes.
PUBLIC ADDRESS SYSTEM USE
1. Sound amplification equipment may be allowed in City parks only with a Special Event Permit.
An approved City permit is required prior to use of any sound amplification equipment. Permits
may be applied for in the Community Services Department. A minimum of 15 working days is
required for consideration of approval.
2. Only persons 18 years and older will be allowed to operate any public address system.
3. All public address system use for athletic events must pertain to the game being played.
Special announcements should be kept to a minimum. "Play -by- play" announcing is prohibited.
MAINTENANCE
1. The City will maintain parks, facilities, and fields for public use and will install permanent
equipment such as pitching rubbers, base anchors.
2. The Users will provide all maintenance such as field preparation, lining of the fields, setting of
bases.
3. The Users will provide an annual Facility Improvement Plan to repair, improve or renovate those
fields or gymnasiums used during their seasons.
4. User groups/ organizations maintenance responsibilities shall include:
• A. User groups/ organizations are responsible for all maintenance such as lightweight field
preparation, setting of temporary bases or goals.
B. Motorized vehicles are not permitted in the City facilities for the preparation of athletic
fields or other activities unless prior written permission is obtained from the City.
C. Each user group is responsible for the facility being free of trash or debris caused by their
group's usage, including checking restrooms and parking areas.
D. User groups are required to report any and all damage or acts of vandalism to the City
immediately.
E. The removal of bases or use of base plugs requires prior departmental approval.
MODIFICATIONS
Any request to modify or improve any City facility shall be submitted for review by the City for
consideration. No permanent structures or equipment shall be erected on City facilities unless
approved by the City and dedicated for community use.
STORAGE AND /OR CONCESSIONS
1. Storage units may be placed with written permission only and are the responsibility of the User
group. Storage units must be in good condition at all times and any vandalism or breakage must
be repaired immediately. Group must maintain the storage facility in a clean manner at all
times.
2. The City assumes no liability or responsibility for any equipment or storage units kept in the
storage areas.
• 3. User groups must provide keys to City staff for all storage units, locked closets and fenced
areas.
4. No equipment may be left out on fields or outside bins unless approved by the City.
5. Organizations are required to provide an inventory of all items stored in said containers.
Any /all flammable and /or toxic substances are strictly prohibited in storage containers.
FIELD ALLOCATION AND USE PROCEDURE
Page 5
6. Any user failing to comply with these guidelines are subject to the following:
A. Payment for all damages occurring to the facility
B. Termination of any /all field use permit(s) for one year
BANNERS
Separate regulations governing the display of temporary advertising banners in the City parks are
available at the City (see City Council Policy 1 -26). Any group wishing to display banners on City
facilities should request a copy of those regulations prior to arranging for any banners.
OTHER
Organizations/ Leagues anticipating a split to form a new organization/ league, or individuals
planning to organize a new sports program must apply to the City six months prior to the estimated
starting date. The application will provide the time necessary to study the impact of the new
program on existing facilities and evaluate the request. Once approved for co- sponsorship status,
the City makes no guarantee of space if all space has been previously reserved.
POLICY
This procedure is consistent with Council Policy 1 -25 that takes precedence if there is any conflict
discovered.
•