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HomeMy WebLinkAbout8/6/2002 - Agenda PacketAUGUST 6, 2002 PB &R COMMISSION MEETING AGENDA PUBLIC NOTICE A Study Session of the Parks, Beaches and Recreation Commission has been scheduled for Tuesday, August 6, 2002, 6pm, City Council Conference Room to discuss the following items: 40RDER AND ROLL CALL PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. EMERGENCY REMOVAL REQUESTS UNDER CITY COUNCIL POLICY G-1 — Retention or Removal of City Tree$ Discussion with Lauren Farley, City Risk Manager and Dan Ohl, Deputy City Attorney regarding emergency requests for removal of City trees. ADJOURNMENT TO REGULAR MEETING CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tuesdav, August 6. 2002- 7Dm City Council Chambers AGENDA ORDER AND ROLL CALL PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. APPROVAL OF MINUTES (Enclosed) July 2, 2002 ONSENT CALENDAR NOTICE TO THE PUBLIC IRImatters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectem upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence (Item 1) From: Moe Hamill, received July 8, 2002 Jo Vandervort, July 12, 2002 2. Park and Tree Division (Item 2) Report of Park and Tree Division during July and upcoming projects in August. 3. Recreation Et Senior Services (Item 3) Report of Recreation ft Senior Services during July and upcoming projects in August. 4. Tree Donation (Item 4) To accept donation of a Coast Live Oak from Patricia Clarkson to be planted at Castaways Park. 5. Cliff Drive Park Tree Trimming (Item 5) Status report. DISCUSSION ITEMS 6. Tree Removal (Item 6) Discussion /decision of request for removal of one Rusty Leaf Fig trees by Scott Gohl, 2424 Holly Lane. 7. Reforestation Request (Item 7) Discussion /decision of request for reforestation of a Indian Laurel Fig tree by John Ehretz, 1020 Sea Lane. 8. Request for Temporary Lights at Mariners Park (Item 8) Discussion/ decision of use of temporary lighting at Mariners Park. Committee Reports /Appointments . Park Development (Alien, Beek, Skoro) . Rec 8r Open Space Element e Finance • Recreation Activities (Engiebrecht, Ruzicka, Tobin) • Seniors (Tobin) FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting July 2, 2002- 7pm CONVENED AT 7:03om ROLL CALL Commissioners Present: Allen, Beek, Englebrecht, Franklin, Macfarland, Ruzicka, Skoro, Tobin Staff: David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Franklin to approve the minutes of June 4, 2002. Motion carried by acclamation. CITY MANAGER'S REQUEST FOR INPUT REGARDING COMMUNITY SERVICES DIRECTOR'S REPLACEMENT City Manager Bludau stated that with the retirement of LaDonna Kienitz, he was considering is splitting the Community Services Department similar to the way it was organized in 1994. He stated that he had met with 29 staff members, had met with the Board of Library Trustees earlier tonight and would meet with the Arts Commission later this month. He asked for the Commissioners recommendations. Commissioner Allen recommended that the Department split. She stated that the Commission needed someone that would be able to focus on park planning, budget and coordination for the next several years and not have to divide their time. Commissioner Tobin stated that it certainly deserves some thought and that possibly the City should consider an outside consultant. Commissioner Beek recommended that the Department split and that the director would need experience in revenue generation and be focused on building the business. Commissioner Franklin stated that he would rather have one strong director than two average and hoped that enough direction would be given regarding job description and salary to accomplish that. Chair Skoro stated that because of the park planning and large money expenditures that will be done in the future; that that the Commission would need someone that could focus on those issues. He commended LaDonna Kienitz for her diligence and hard work since 1994 to • the Parks, Beaches and Recreation Commission and wished her well in her future endeavors. Parks, Beaches 8 Recreation Commission Regular Meeting July 2, 2002 • Page 2 He stated that it would be difficult to find anyone like LaDonna willing to give up so much of her time; and so he recommended that the Department be separated. City Manager Bludau thanked the Commission for their comments and hoped to make a recommendation at the July 23, 2002 City Council meeting. Jan Vandersloot, 2221 E. 16`" Street also recommended that the Department be split as it was in 1994. SEATING OF NEW COMMISSIONERS Chair Skoro congratulated Commissioner Tobin on his reappointment and thanked Commissioner Franklin for this service to the Commission these last four years. Commissioner Franklin stated that he had enjoyed the last four years and wished the Commission well in the future. Chair Skoro welcomed Commissioner Ruzicka to the Commission. Commissioner Ruzicka stated that he was thrilled to be a new member and looked forward to working with the Commission on future projects. • ELECTION OF OFFICERS Chair Skoro opened the nominations for Chair for FY 2002/03. Motion by Commissioner Tobin to appoint Commissioner Allen as Chair. Chair Skoro closed the nominations for Chair Motion Carried by acclamation. Chair Skoro opened the nominations for Vice Chair for FY 2002/03. Motion by Commissioner Allen to appoint Commissioner Tobin as Vice Chair. Chair Skoro closed the nominations for Vice Chair Motion Carried by acclamation. Commissioner Macfarland arrived at 7:30pm. • Parks, Beaches it Recreation Commission Regular Meeting July 2, 2002 • Page 3 PUBLIC COMMENTS Tony Anish, AYSO Commissioner, stated that they currently have 1,750 children registered, of which 1,200 are from Newport Beach. He asked that the Commission to agendize a request from the AYSO to use temporary lighting at Mariners Park from August 15 to November 30. Conrad Tona, Newport Harbor Baseball Association stated that lights are desperately needed on the west side of town. Katherine Lenton, 2940 Cliff Drive, submitted a petition regarding the removal of the Eucalyptus trees. She stated that the trees have not been topped in a long time and that their view is now gone. Jim Dobrott, 2944 Cliff Drive, stated that before he purchased his house, he had checked with the City regarding his view. He stated that these Eucalyptus trees are now taller than any of the houses. He stated that he would like the City to remove them. Jan Vandersloot stated that Cliff Drive Park is a view park and it is one of the most colorful of them all. He stated that he actually weeds it himself and that these Eucalyptus trees have been there longer than most of the residents. David Lenton, 2940 Cliff Drive, stated that these trees have taken their view away. He also wanted to know why Mr. Vandersloot should be put in a position to determine what they should be able to see; since they are the ones that actually live there. Conrad Tona, speaking as a resident and a General Services Department employee, noted that he had planted those trees, but from his heart he believes that at the very least they need to be topped; they are out of control. Director Niederhaus stated that he is aware of the residents concern and will work with them regarding tree trimming. CONSENT CALENDAR 1. Correspondence 2. Park 8 Tree Division 3. Item pulled by Superintendent McGuire 4 Bench Donation To accept donation of two benches from Margaret Gross to be installed on the north and south side of "M" Street. 5. Bench Donation To accept donation of one bench from Peninsula Point Association to be installed at "L" Street. • Parks, Beaches & Recreation Commission Regular Meeting July 2, 2002 • Page 4 3. Community Services - Superintendent McGuire stated that it had been a pleasure to work with Director Kienitz and wished her luck in her retirement. She stated that the contractor will hydroseed the east and west side of the Bonita Canyon Sports Park; the park will open in the fall but the fields will not be ready until late fall 2003. Motion by Commissioner Skoro to accept items 1. 5 of the Consent Calendar. Commissioner Ruzicka stated that he would be abstain from any votes tonight. Motion carried by the following vote: Ayes: Allen, Beek, Englebrecht, Macfarland, Skoro, Tobin Abstain: Ruzicka DISCUSSION ITEMS 6. Tree Removal — Director Niederhaus stated that he would like to table this item as Mr. Gohl was not in the audience tonight. Chair Allen asked that this item be continued until August. 7. Field Allocation and Use Procedure - Superintendent McGuire stated that it was becoming more difficult to schedule use as many of the seasons were overlapping. She stated that with the new procedure that priority would be given to the in season sport. Discussion ensued regarding use of Newport Coast parks. Chair Allen opened the public discussion Tony Anish stated that they have some problems with public using the fields even when it is reserved for youth sports. He stated that Costa Mesa utilizes Park Ranger which seem to have helped in enforcement issues. Mr. Anish noted that youth soccer would be willing to fnd raise for Park Rangers. Discussion ensued regarding Costa Mesa Park Rangers. Commissioner Englebrecht asked staff if the youth sports could be assessed for the cost of Park Rangers. Superintendent McGuire stated that any new fees would need to be introduced and approved by Council; although donations could be accepted to pay for these part-time positions. Commissioner Beek stated that staff needed to do a better job of enforcement. Chair Allen closed the public discussion Motion by Commissioner Skoro to approve following Field Allocation and Use Procedure: Parks, Beaches Ft Recreation Commission Regular Meeting July 2, 2002 • Page 5 This document sets forth the procedure for the City of Newport Beach (City) to facilitate the allocation of all available fields or gymnasiums under its ownership and /or allocation control. It is necessary to formulate this procedure for the following reasons: User groups need a procedure to secure fields or gymnasiums for the planning of games, practices, and /or events. The demand for field or gymnasium usage exceeds the ability to permit unlimited and /or unscheduled use by all participants. 3. Maintenance and renovation must be scheduled and implemented to maintain the community's high standards of aesthetics and sustain the playability of the City's facilities. PROCEDURE It is the intent of the City of Newport Beach Community Services Department to allocate field or gymnasium use to requesting and qualified organizations on the basis of fairness and impartiality in concurrence with the seasonal priorities mentioned in definitions section. The resulting surplus of field time shall be allocated at the discretion of the City of Newport Beach Community Services staff, based on the priorities. DEFINITIONS This section defines the terms used throughout this procedure. 1. City: For the purpose of this document, the City of Newport Beach and /or Community Services Department will be referred to as the "City." 2. Participant: Participant(s) shall include only those players who are fully registered with the user organization. Non - players such as coaches, officials, and staff shalt not be considered participants. For the purposes of field allocation, each organization must present actual enrollment data from their previous season indicating names, addresses, phone numbers, and birth dates of all participants. Upon receipt, City staff will count the number of the City residents within each organization. 3. Organization: Organization(s) shall include only those user groups listed in User Group - Classifications and that have completed required documentation with the City. An organizational representative of each of those in Group C is invited to the Youth Sports Commission meetings held semi - annually for field allocation review. 4. Season: For the purposes of this procedure, the seasons are established as follows: Seasons Fall Spring Pre - season /Tryouts August 15- September 1 February 1 - 28 In- Season Opening Date September 1 March 1 In- season Closing Date December 15 June 30 Post - season /All Stars As available As Available Sport "In Season" Football /Soccer Baseball /Softball 5. Priority User: An organization whose sport has been classified as "In Season" will be given first priority access to facilities during their designated season. 6. Secondary User: An organization who's sport has been classified as not "In Season" will be given second priority access to facilities during their non - season. A secondary user may only reserve a • field after all reasonable priority user requests have been processed. 7. Priority: Field assignments are based on the following priorities: A. Maintaining fields /facilities B. Providing fields /facilities for organized game use. Parks, Beaches ft Recreation Commission Regular Meeting July 2, 2002 Page 6 8. Committee Reports Finance - None Park Development - None. Recreation 8 Open Space Element - None. Recreation Activities - Commissioner Englebrecht asked staff to set up a meeting to discuss Park Rangers. Superintendent McGuire stated that they would need to appoint a replacement for Marc Franklin. Chair Allen asked Commissioner Ruzicka to sit in until the new committees were appointed. Seniors - None FUTURE AGENDA ITEMS ADJOURNMENT - 8:30pm Submitted by: 0 • Teri Craig, Admin Assistant —BCullum & Burks Securities, Inc. ' Member NASD, SIPC, MSRB June 21, 2002 Park, Beaches & Recreational Commissioner Attn: Val Skoro City Hall 3300 Newport Blvd Newport beach, CA 92660 Re: Wendell Fish Memorial Dear Val, �1 +-,MQ 'SlLojol- Moe Hamill Senior Vice President Just a quick note to introduce myself and to present a situation. I have been appointed by both the Newport Beach Sister City Association and the Newport Balboa Rotary Club as chairman of a "Wendell Fish Memorial" to honor him for his years of meritorious service to our city and community. Our committee feels that we should first approach you with a request to rename "Irvine Terrace park "' adjacent to Wendell's residence. Our thoughts • were along the line of an "International Park in Memory of Wendell Fish ". When Ron Whitley (Director of Parks and Beach Recreation) retired in 1993 1 inherited his position as Treasurer of the Newport Beach Sister City association. In my discussion with Ron he tells me that to change the name of a park already named would be extremely difficult; but, if we only request a memorial where the Japanese stone lanterns are placed might be an easier solution to our situation. Ron was of the opinion you could give us some guidance to achieve our objective. A prompt response will be appreciated. Respectfully, Robert S. Hamill cc: E. Biggerstaff/Pres. NPB Rotary cc: S. Stokes /Pres. NPB Sister city n U 881 Dover Drive, Suite # 11 • Newport Beach, CA 92663 0— Phone: 949.645.3185 --0 Fax: 949.645.5866 Securities offered through: Cullum & Burks Securities, Inc. • vunVlCl vQl . 4v 717 010 000 0 r. Va FAX COVER LETTER DATE: Friday, July 12, 2002 FROM: Jo Vandervort 1147 Pembroke Lane Newport Beach, CA 92660 home (949) 642 -1055, fax (949) 646 -3636 TO: LaDonna Kienitz Community Services Director City of Newport Beach fax (949) 644 -3155 MESSAGE: • Dear LaDonna, I just handwrote a thank you note to Andrea McGuire for what a wonderful job she did on the 4th of July at Mariners Park. It dawned on me, too late, that it would probably be a good idea to tell her boss the same things. So, I'm copying the note onto this fax to you! It REALLY was a fun day! Dear Andrea, Thank you so much for including me in the program of the 4th of July Parade and Picnic! I had a fun, fun time -- being around Barnaby (in or out of makeup!) is just a kick! It's also fun to see our City Officials with happy smiles! Thank you for your wonderful organization -- it ran so smoothly largely because of your preparations and anticipations of any hitches. We in Newport are M very lucky in having high quality staff people! Thank you again, Jo Vandervort • Page 1 of 1 • • • C94cppP�P SEW PoRT 6 � x �_.i;;�.t art �•I st - EI�'�I�I ^j. PB &R Commission Agenda Item No. f August 61 2002 TO: FROM: Parks, Beaches and Recreation Commission Park and Tree Maintenance Superintendent SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. The current construction completion schedule for the eastside and middle park areas is August. These areas of the Park will be hydro- seeded with a special blend of grass in early August. The west side of the park along MacArthur Boulevard is scheduled to be completed on October 29, 2002. There will be an additional five months of landscape maintenance by the contractor before the City considers acceptance. 2. New signage and lighting was installed at the Gateway Park to further enhance the entrance to the Balboa Peninsula. 3. The Commission- approved donations of a bench and a tree by the Curtis family were installed at Begonia Park. 4. The improvement of the Irvine Avenue medians between Westcliff and Dover Drives is under way. The project will be completed in August. The improvement includes irrigation, plantings and hardscape including a retaining wall to allow for deep watering of the existing stately eucalyptus trees. Additional tree plantings are being considered. 5. The complete renovation of the Bonita Creek Park football/soccer field was completed on July 5, 2002. The protective temporary fencing on the field will stay in place until August 30th to prevent any play on the new grass. The cost of the renovation was $35,000, that was shared by the Community Services and General Services Departments. HAParks and Trees\ Parks2002 \PBR\AugmtTBRAugmt2002 -2_.dw . Upcoming Activities for August 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. Tree Division Activities During the month of July, 990 trees were trimmed, 62 trees were planted, 13 trees were removed, and 4 emergency calls were responded to regarding trees. The Urban Forester received 8 tree maintenance requests. The latter is the lowest number of tree requests on record. Increased trimming and proactive urban forest management were key factors in this decrease. 1. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. • 2. The Urban Forester coordinated the inspection of the existing Eucalyptus trees on the Irvine Avenue Median Project with a Public Works Inspector. 3. The City Urban Forestry Program will offer increased services and improvements during the new fiscal year. The work includes the annual trimming of Ficus trees, root pruning to preserve mature trees and protect adjacent properties, tree planting, and enhanced tree trimming of the Date Palms on Marguerite Avenue in Coronal Del Mar. Additionally, a Citywide tree inventory will be completed that will increase customer service, document all tree trimming work, and gather other important tracking data. 4. The attached Tree Activity Report summarizes requests and field activities that were performed during the past month. es ctfully, mo omeli Parks and Trees Maintenance Superintendent • Attachments: (A) Tree Activity Report 2002- 2003 H:Tarks and Treest Parks2002 \PBR\Augwt\PBRAugmt2002- 2_.doc 0 • W z W w y O U � Nw W � Lr 7J •�. CC� Ti rwj W O .Y C� N O �r b O M Y O" ti Q) m m C !0 01 � U m o H � O 07 C Q N L w a m � � w Nco O E � N > .O a y C � N � O Y p U z �� C ti ^" > Cn O cl u H cn p o C4 CC� Ti rwj W O .Y C� N O �r b O M Y O" ti Q) m m C !0 01 � U m o H � O 07 C Q N L w a m � � w Nco O E � N > .O a y C � N � O Y p U z �� (Item 3) August 6, 2002 • COMMUNITY SERVICES DEPARTMENT To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Celeste Jardine -Haug, Senior Services Manager Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. • Monthly Activities Report (Item 3) Page 2 August 6, 2002 RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS Softball - The summer Adult Softball leagues continued play in July with all twenty -two leagues scheduled to complete games by August 23rd. All players on League Championship teams will be receiving impressive red City of Newport Beach softball champion embroidered sweatshirts. Plans are underway for the fall softball leagues with registration packets mailed to over 1000 interested teams on July 11. Registration deadline is August 9, with the season beginning the week of September 9. Basketball - The summer Adult Basketball leagues continued play in July with all eleven leagues scheduled to complete games by September 5`". All players on League Championship teams will be receiving impressive red City of Newport Beach basketball champion embroidered sweatshirts. Plans are underway for the fall basketball leagues with registration packets mailed to over 450 interested • teams on July 12. Registration deadline is August 9 with the season beginning the week of September 9. \J YOUTH PROGRAMS Basketball - The Summer Hoops program is bouncing with excitement! Two hundred and twenty four young athletes, grades I' though 6`h, on 28 teams are currently practicing at local schools with games being conducted at Eastbluff Boys and Girls Club and Lincoln Gyms. The league began the week of June 24 with games held Monday - Thursday, concluding the week of August 12. Flag Football - Fall is just around the corner and planning for Flag Football is underway. Boys and girls in grades 3 -6 will have the opportunity to register through September 13. Season will run from October 4 - November 15 and conducted on Friday's between 4 -6pm at Bonita Creek Park. Program cost is $45 and includes a jersey. Summer Camp - Summer Camp is currently week in week 4 of 10 week -long sessions. Week 3 and 4 reached maximum enrollment at both the Community Youth Center (40) and Balboa Community Center (35) camps. Campers are participating in sports, crafts, games, beach trips and field trips; with the library conducting a summer reading program titled "Wrapped Up In Reading." The CYC campers take a walking field trip to the library each Monday morning. Summer Camp concludes August 30. The cost for the camp is $95 (8am -4pm) and $127 (7am -6pm). The following is the camp title and field trip for the remaining weeks. n �J n U • Monthly Activities Report Page 3 Ultimate Sports Week Palace Park Take Me Out to the Ball Game Week Angel Game What To Wear Week Universal Studios Seafest Frenzy Week Sea World Wacky Sports Week Knott's Berry Farm International Week Disneyland Aloha Week Wild Rivers AQUATICS Aquatics Classes Revenue Participants Lap Swim $1,057 552 Recreation Swim $415 415 Annual Pass $700 4 Punch Pass $370 7 NBAC -Swim $8,645 38 NBAC -Jr. Polo $1,075 7 Swimming Lessons $14,085 478 TOTAL $32,231 1,490 (Item 3) August 6, 2002 The summer season is in full swing. The weather has been great (warm and sunny) which helps the young swimmers. Ten swim instructors teach swim lessons to all ages and swim abilities. There are four day camp programs attending recreation swim on a regular basis and two major pool rentals at MBAC -one being the South Coast Relay Finals on July 13 and the second is the U.S. Nationals Water Polo Tournament which will be held August 1 -4. CONTRACT CLASSES /INSTRUCTION New Classes for the Fall • Tom Brown — Oil Painting • Suzan Campbell— Meditation • Environmental Nature Center — Mommy Et Me Nature Classes FACILITIES USE AND MAINTENANCE During the period June 16, 2002 through July 15, 2002 there were: • 22 Picnic /Park Area Rentals • 26 Room Rentals 9 Field Rentals • 6 Gymnasium Rentals There was a total of (3) wedding reservation rentals as follows: • Galaxy View Park - June 21 • Veterans Park- June 22 • Peninsula Park- July 13 Monthly Activities Report Page 4 • SPECIAL EVENTS PERMITS (Item 3) August 6, 2002 The City of Newport Beach issued 31 Special Event Permits through the Recreation Division, they included: June 21 Balboa Pier Re- Opening 21 -23 Balboa Village Salute to Summer 29 The Great Electric Boat Rally July 4 July 4th Celebration Private Party /Fireworks Show Old Glory 4th of July Boat Parade July 4th Extravaganza/ Dunes July Fireworks /Big Canyon Country Club 14 Pacific Coast Triathlon 10.31 Summer Concert Series /Fashion Island Au ,ust 1 -10 Summer Concert Series/ Fashion Island • SPECIAL EVENTS Balboa Pier Grand Re- Opening - On June 21, Community Service staff participated in the Balboa Pier Grand Re- Opening. Recreation Leaders lead beach related crafts for residents and visitors, and Bowers Museum artists provided face painting for the adventurous. Although it was an overcast day, all enjoyed the event. July 4th Celebration Led by Barnaby the clown, the 29th Annual City of Newport Beach Mariners Park 4th of July Celebration was a red - white -and blue success. Grand Marshall Council Member Gary Adams and family got everything off to a good start with lots of smiles and flag waving, and Mayor Pro Tern Steven Bromberg and his family joined other dignitaries to celebrate the USA's 226th birthday. The event featured a vintage car show, games and prizes for all ages, bounce houses and a crafts show. OTHER Cliff Drive Park - It is expected that a community meeting may be held sometime late in August or early September to discuss changes to the park to intall a new playground that is ADA accessible. Landscape Architect, David Volz of Fountain Valley has been contracted to provide the design plan. This project will be funded with the Proposition 12 grant funds. •West Newport Community Center Playground - Still waiting for delivery of equipment. New playground should be installed sometime in August. Lincoln Gym - The City Manager and Recreation Superintendent are trying to arrange a meeting with the NMUSD regarding future lease arrangements for Lincoln Gym. Monthly Activities Report (Item 3) Page 5 August 6, 2002 •Recruitments - • Recreation Coordinator - Interviews were held on July 16 for the vacant Recreation Coordinator postion. Seven candidates were interviewed, the position was offered to Jim Gubser, the full time Senior Recreation Leader. This created an opening for Senior Recreation Leader and interviews will be conducted to fill that position as soon as possible. • Recreation Et Senior Services Director - This director position for the newly formed Department will be advertised in August with a closing date of September 6. • Recreation Manager - Peggy Calvert has turned in her resignation, effective October 1. A recruitment for this position will be conducted in August and September. With Peggy giving the department a two month notice, staff is hopeful that the recruitment will be completed by the time she departs. Bonita Canyon Sports Park - Work continues as the contractor is trying to finish the park as soon as possible. Hydro- seeding for East and Mid park is tentatively scheduled for mid August; restrooms are nearly complete; and East Park and Mid Park are nearing completion. It is anticipated that organized sports will not be scheduled at this park until fall of 2003. Bonita Creek Park - The remaining two light poles are expected to be converted to the non -glare lights by the end of 2002. Upon completion, all the lighted ball fields will have the newest light technology that provides better shielding and less glare for the areas around the parks. • • • • Monthly Activities Report Page 6 SENIOR SERVICES To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Recreation Division Monthly Activities Report OASIS SENIOR CENTER - 2V ANNIVERSARY The installation of the newly elected Board of Directors and the officers of the Friends of OASIS, Inc. were held July 5. City Manager Bludau installed the new members. The 21 members of the Board of Directors manages the non - profit support group that assists the senior center. The 25`h anniversary of the OASIS Senior Center, held July 13, was an enormous success. Over 800 people were in attendance throughout the day. Staff and volunteers worked hard both before and during the event to maintain the planned schedule, which included a pancake breakfast, a Senior Art Exhibit. ceremonies lead off by the Air Force Color Guard presenting the colors. Thanks to Council Member Bromberg, City Manager Bludau, Ross Miller, Lucille Kuehn, and Chuck McCann for providing the group with the history and words of praise for the success of the Center. Lunch was served by fpm and the day ended with a concert by the Coyote Hills Jazz Band. (Item 3) August 6, 2002 Recruitments Van Driver (part -time) - The position if funding by OCTA. Interviews are scheduled the week of August 9. This new position will provide the City with 4 vehicles to provide transportation for homebound and frail seniors. Maintenance Worker (full -time) - After 11 years, Gary Marshall retired on August 1. Recruitment is underway for this vital position to the Center's operation. Annual Rummage Sale - The Annual Rummage sale will be held October 4 and 5; with collections beginning the week of September 16`^. This is the Friends single largest fundraiser and hope to raise $20,000. Monthly Activities Report Page 7 • PARTICIPANTS ATTENDING 8,208 CUSTOMERS RECREATIONAL CLASSES 2,911 CUSTOMERS PERSONALIZED SERVICES PROVIDED 2,239 CUSTOMERS Includes: Blood Pressure 63 Housing counseling 42 Braille 78 Information/ Referral 1,658 Counseling - persons 55 Legal Assistance 7 Eldercare 3 Senior Assessment(hrs) 55 Employment 31 Telephone Reassurance 183 HICAP 2 Visual Screening 6 Homerepair Program 6 Transportation 50 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 593 Shuttle 333 926 CUSTOMERS CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 1,388 CUSTOMERS VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER 2,024.10 HOURS Includes: Kitchen Ft Home Delivered Meals ( *equiv. to 13 full -time employees) Front Office Travel Office Gift Shop Library Instructors President Treasurer/ Vice President Bookkeeper Health fair (89 volunteers/vendors) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Viejas Casino 49 Sn Diego gaslamp 40 Del Mar Fair 0 ATTENDEES TO MEETINGS AT OASIS Board of Directors 17 General Membership 130 SPECIAL EVENTS/SCREENINGS/LECTURES Pancake Breakfast 0 Computer Friends 70 Dinner Dance 95 0 132 CUSTOMERS Long Trips Laughlin /Golden Nugget 43 147 PERSONS 465 PERSONS Health Fair 300 (Item 3) August 6, 2002 0 • • (4) TO: FROM: 0 0 7 i_ r 7 Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Request Recommendation PB &R Co ission Agenda Item No. August 6, 2002 To accept one tree donation from Ms. Patricia Clarkson that will be installed at Castaways Park. Discussion Staff received an inquiry from Ms. Patricia Clarkson regarding a proposed tree donation for Castaways Park. Subsequently, the donor submitted a letter dated July 15, 2002 requesting the approval of one tree donation (Attachment A). The selected tree will be a Coast Live Oak. The plaque verbiage will read "Donated for Joe Clarkson ", which conforms to City Council Policy G -5 (Attachment B). Ms. Clarkson will receive a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: A) Ms. Patricia Clarkson's letter dated July 15, 2002 B) City Council Policy G -5 HAParks and Trees\ Puks2002 TBR\Augus[ \Cluksonmedonation.doe Pat Clarkson 2545 Vista Drive Newport Beach, CA 92663 July 15, 2002 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, I am writing to you regarding donating a tree to the City of Newport Beach. As we discussed, I would like to donate a Coast Live Oak Tree to be placed at Castaways Park, along with the standard 2" x 6" plaque with the permitted • verbiage that will read "Donated for Joe Clarkson ". I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need any more information please do not hesitate to call me at (949) 548 -2302. Thank you very much for your assistance with this matter. Sincerely, Pat Clarkson • 0 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. • 1 r G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. • Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 0(9 TO FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Cliff Drive Park Tree Trimming Recommendation None, informational report only. History PB &R Commission Agenda Item No. 5 August 6, 2002 At the Commission meeting of July 2, 2002, the residents of the 2900 block of Cliff Drive submitted the attached petition (Preserve the Public View) with 90 signatures requesting height limitation of City trees within Cliff Drive Park. The residents' adjacent to Cliff Drive Park are concerned with the obstruction of public view adjacent to their properties. The residents' request would require `topping' of City trees, which is prohibited by City Council Policy G -1 (Retention and Removal of City Trees). Staff has implemented the International Society of Arboriculture (ISA) tree trimming standards in order to accommodate the overall health of the trees and the view concerns of the local residents. ISA standards prohibit `topping' of trees. The scheduled three year City tree trimming of these specific trees does not maintain public view. Attached are the before and after photos of the recent tree trimming of the Park on July 8, 9, and 10, 2002. The trees in question are twelve Sugar Gums (Eucalyptus cladocalyx) and nine Blue Gums (Eucalyptus qlobulus). Both species of trees can grow to a height of one hundred feet at maturity. The Commissioners requested that Staff prepare an informational report on this issue. Current City Efforts • Staff met with all the concerned residents to discuss the preservation of the trees and the public view utilizing the ISA trimming standards. The City tree trimming contractor restored H:\Patks and Tnes\Parks2002\PBR\Augwt \TRCliffdriw.doc OP the public view by hand trimming the trees and large shrubs. The Supplemental Tree Trimming form was distributed to all the residents on Cliff Drive with an explanation that any further trimming in the next three years will be at their expense ($39 per tree). It was also further explained that at least two supplemental trims were mandatory before reforestation (removal and replacement of the trees) could be requested. A copy of this report and a notice of the Commission meeting has been sent to the residents at 2919, 2920, 2924, 2928, 2932, 2936, 2940, 2944, and 2948 Cliff Drive. Very respectfully, 1 David E. Niederhaus Attachments: A) "Preserve the Public View" petition with map B) Photos C) Map D) City Council Policy G -1 HAParks and Trees\ Parks2oO2 \PHR\August \TRCIiRdrive.doc "Preserve the Public view" We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except palms) and any view obstructing plant life will be prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty-five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. i ! Print Name Address &5 l ti, �urti7 ©E� V�0 6 -34 1 eSl �CiE� IQ �`S 3i o brni d Sf W d-- 35� d .4,�XM -< ;Y3 tv 15#v- F'Irmv 1 ins-M �) -a ,nr�i�i � It 7/n cf /. l 6 l I&I VI lr // i (L Chi • "Preserve the Public View" i G C We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except Palms) and any view obstructing plant life will be prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty-five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. �i re Print Name Address Phone (�C7 A 1 clmc ICQ�,�e J�lucL�i +fie ��q 44 13 - ,T Go 4, E a -�7Ga3 r 2-3yp ,z.3y� . "Preserve the Public View" We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except palms) and any view obstructing plant life will be prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty -five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. Print Nam Address LL C L W7a/ _�La�c to O P`i �OV ,t9�P3 C(1 c 1 • rV n 1465 s-rr IZO Phone zo q��y8� Gs0 —w6q (o2l) 31k1 646-006 91?. s �A� a, �3-7- J j -e 1- 1� �iZ3�f�l<��,« T—C7 -T a) 0 "Preserve the Public View" We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except palms) and any view obstructing plant life will be prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty-five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. IMM i 7 Signature P Print Name A Address P Phone e L,.V K1Pr;r�� S SOD'l�Vl ✓f� � �JG -. A' i i 111 (4 (J. 4LL � 41/v n nlg j Cry 5;fi{�� A A 4-A),4- � �7 -% AW . .- Id f 19 %��V 3Zy e/Z 6v �4z—?;oS-� yyg z 719 0 "Preserve the Public View" We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except palms) and any view obstructing plant life will be prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty-five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. signature Print Name Address id i i -7 Ic `I41051,Wzy _5 �- ✓-�-�. yt isU ( C q� .�I C.-1LA J �'C1 �i'} r�� A rr N /i` ( d, Ceb�3 , r3 1'rw;4 A4,�9- 4 ,r A1Ls `31 -1-7s 5 r. 0Z -363 i (l "1 (s wrl �i `I.6cl G 0 'Preserve the Public View" We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except palms) and any view obstructing plant life will be prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty -five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. nature �+ P Print Name A Address P Phone V. r ri f !'mil �7 11 Z Z, 5 ; /�, �22- 72.6 ?.C, Cr-2 i \t �tZ_ �I �r I, "Preserve the Public View" 4 ro C We, the undersigned citizens of Newport Beach petition the City to Preserve the Public View from Cliff Drive through all city parks by establishing a height limitation above which the growth of trees (except palms) and any view obstructing plant life will be `prohibited. The height limitation to Preserve the Public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twenty -five (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. bignature P Print Name A Address P Phone li7C' F �t "'Ccc�GL�GC" c cc c =C I- l Fl- 1 r l Al 1501 L-c4b.1 # utt t m mo �U Y,r�I- his yz 31- f 3Uy 11 -uyl 1042 - �All AZ -7 1� f3/ - / 2�3 so - swo r IYMQ ,7 If.2 3 �A -CL2 -T OM : LENT' ri et a PHONE Mr. Jur. 26 - 'Fact" 0': 150N PI J 0 ,Preserve the Public View" We, the undersigned citizens of Newport Beach petition the City to preserve the Public View from Cliff Drive through all city pa establishing a height limitation above which the growth of trees (exUept palms) and any view obstructing plant life will be prohibited. The height limitation to preserve the public View shall be established by drawing a line starting at three (3) feet above curb or ground level at beginning of slope on Cliff Drive to twee ty4ive (25) feet above curb or ground level on the street below, such as Avon Street or Riverside Drive. Print Name Address IFhona Z -7Y36 T )U-C%.� ��n.hn n,� L.� 1 li ,1 Y..`Gf � � i�.� /) � 1� .� 1 1J � •.'1 �'i I �7- �c���� l lJ z :'PLl ' • 5ctito 30tS �LIJ r (� 6") 548 -3015— 7/7+ i � �u,r !10 - �•� C�� OY ei 6 S 66Y6 �r 5�tces- 834'7 .� ,ct���`�` Z��• C.���� 5g�� • 84°7 2L-ED- a r� A L(S i��? -moo C t� G -1 RETENTION OR REMOVAL OF CITY TREES The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, and supplemental trimming of City trees. City trees are an important part of the character and charm of the entire City. Regular care, trimming, maintenance and programmed replacement are necessary to preserve this charm while at the same time protecting public and private property. SPECIAL CITY TREES It is the City's policy to retain City trees categorized as landmark, dedicated, or neighborhood trees, which contribute to and give character to an entire neighborhood. Landmark, dedicated, and neighborhood trees are identified on Attachment 1, and shall hereinafter be referred to as Special Trees. Trees within these categories shall be established, mapped, recorded and administered by the Parks, Beaches & Recreation Commission ( "Commission'). Special Trees shall be retained, unless there are overriding problems, such as death, • disease, or the creation of a hazardous situation, which require their removal. Prior to consideration for removal of Special Trees, the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful in retaining a tree(s) then a full report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Trees, the City must comply with the noticing provisions of the Removal of City Trees section set forth in this Policy, unless a tree is considered hazardous that necessitates an emergency removal. Any such removal requires the approval of the City Manager. During normal sidewalk, curb, and street repair activity requiring root pruning, all steps shall be taken to retain Special Trees. If tree roots are to be pruned in association with sidewalk, curb, and gutter improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a tree's roots are to be pruned, one side should be pruned 6 months to a year in advance of the other side depending upon the species and other related factors. If root pruning methods are not practical and /or critical to the health of the tree, then alternate or special hardscape improvements shall be installed by the City in order to retain the tree. All proposed root pruning shall be assessed by the Urban Forester. • 1 G -1 • ALL OTHER CITY TREES It is the City's policy to retain all other City trees unless removal is necessary for one of the following reasons: A. The City tree has had a proven and repeated history (defined as two or more occurrences within an 18 -month period) of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities, or foundations based on City records or other competent and reliable authority despite specific treatment by the City to alleviate repeated damage. Water or sewer stoppage that results from tree roots and causes significant documented private property damage (greater than $500) shall be sufficient criterion for tree removal. Regular drain or pipe clearing shall not constitute such damage, nor shall damage attributed to a failure by the property owner to perform such preventive maintenance. B. The City tree has had a repeated history (defined as two or more occurrences within an 18 -month period) of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. C. The City tree is dead, diseased, dying, or hazardous, and presents a significant liability to the City. Diseased trees are defined as those trees that cannot be cured by current arboricultural methods, are in an advanced state of decline, and have no prospect of recovery. Dying trees are those that have no prospect of recovery. Hazardous trees are defined as those that are defective, have a potential to fail, and would cause damage to persons and property upon failure. The Urban Forester will perform a hazard assessment whenever a tree is identified as hazardous. The assessment will identify: structural defects of the tree, parts of the tree most likely to fail, targets where imminent personal injury or property damage may result with tree failure, and procedures or actions necessary to abate the hazard. D. The tree(s) have been requested to be removed in conjunction with a City Council - approved City, commercial, neighborhood, or community association beautification program. E. The City Manager, upon the advice of the Risk Manager or Traffic Engineer, shall have the authority to remove trees to resolve claims or safety issues. • 2 • G -1 REMOVAL OF CITY TREES The initiation to remove any City tree may be made by the General Services Department, Public Works Department, a legally established community association, or a private property owner by making application to the General Services Director. After receipt of the application a tree inspection report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined in the above All Other City Trees section for consideration for removal. Simultaneously, the Urban Forester shall provide a notice of the proposed tree removal to the affected property owner, the owners immediately adjacent to the applicant's property, and the appropriate community association if applicable, (not applicable to the emergency removal of hazardous trees with trees under Item C above). The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree. If a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal. The sign shall also note a staff contact. Once a recommendation is made by the Urban Forester and the Park and Tree Superintendent to the General Services Director and the General Services Director or designee concurs, then the applicant, the adjoining owners, • and the community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. The General Services Director, or his designee, shall report at a regularly scheduled PB &R Commission meeting of all trees recommended for removal using the Trees Division Activities Report, except for those trees categorized in Paragraph C in the preceding section on All Other City Trees. An applicant, an adjoining property owner, or any interested party may appeal the decision of the General Services Director to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. rJ The City will endeavor to replace all trees removed in accordance with the All Other City Trees removal criteria. Replacement trees will be a minimum of a 24" boxed size. 3 G -1 • REFORESTATION OF CITY TREES The concept of systematically replacing trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which have reached their full life and are declining in health, is referred to as reforestation. It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. In certain neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or views. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the • City should expeditiously replace them with the appropriate designated City tree. Reforestation may also be initiated by residents utilizing the process outlined below. Individual private property owners, as well as community associations, may apply for single or multiple tree reforestation in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods or business organizations must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is defined for the purposes of this policy as ten or more homes in any given area of the City. As an alternative, 4 1 • G-1 areas represented by a legally established community association empowered with CC &R's, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area empowered with CC &R's must petition for reforestation through their respective association. C. Individual private property owners not residing within a CC &R based community association area may submit individual requests for single or multiple tree reforestation. The applicant must submit a petition signed by a minimum of 60% of the residents within a one block distance in either direction from the reforestation site as well as the endorsement of the appropriate homeowners' association, if aplicable. D. A written agreement must be submitted by the petitioning sponsor (individual private property owners or group) to pay 100% of the costs of the removal and replacement of the public trees in advance of any removal activity. The actual • removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the designated street tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 36" boxed trees, unless the parkway space will only accommodate a 24" boxed tree. If there is not room for the replacement tree within a specific site as prescribed by City Council Policy G -6, then the replacement tree shall be planted in the same neighborhood. This section applies to individual or group requests. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. 0 5 G -1 • The City shall require the proper care and watering of replacement trees to ensure their proper growth and development as outlined in City Council Policy G-6. Furthermore, no person shall tamper with replacement trees in violation of Section 13.08.040 of the Municipal Code. All encroachment permits (permits for private property development which has encroached upon the City right of way) that involve the removal or replacement of City trees must be specifically noticed by the property owner to City staff prior to the building and /or demo permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires removal of City trees, the property owner may submit a reforestation request and shall pay all related removal and replacement costs as indicated in the previous paragraphs. TREE TRIMMING STANDARDS /SUPPLEMENTAL TRIMMING The City Council has adopted tree trimming cycles for trees of different ages and species. The current tree trimming cycles and trimming standards represent the • maximum feasible frequency and extent of trimming given current fiscal conditions. ; Except as provided in this Section, trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA). The City will consider, and as a general rule approve, requests to trim certain trees more frequently or to trim trees consistent with practices applied prior to the adoption of ISA standards (to enhance public and private views, preserve required sight /distance standards, or other public purposes) which are submitted by affected residents or the board of a legally established community association and the request is accompanied by a completed "Supplemental Tree Trimming Form' and full payment. However, since these practices often require 'topping' or severe disfiguring of a tree and are often aesthetically displeasing and injurious to a tree, reforestation shall be considered once this practice has occurred more than twice within a one year period. The General Services Director shall establish procedures to implement the supplemental trimming provisions of this Policy. An approval must be obtained from a legally established association by the requestor in areas with an active homeowners association. 6 i_ • [Attachment 1- Preservation of Special Trees] [Attachment 2- Tree Inspection Report] Adopted - May 9,1966 Amended - August 14,1967 Amended - November 9,1976 Amended - November 12,1985 Amended - November 28,1988 Amended - March 14,1994 Formerly I -9 • Amended - April 11, 1994 Amended - February 26,1996 Amended - July 14,1997 Amended (Administratively) - November 24,1997 Amended - August 10, 1998 Amended - February 22, 2000 G -1 G -1 n LJ PRESERVATION OF SPECIAL TREES LANDMARK TREES Balboa Library Eucalyptus globulus Balboa Library Phoenix canariensis West Jetty (near Historical Marker) Phoenix canariensis Dover Drive at Westcliff Liquidambar styraciflua 400 block Poinsettia Eucalyptus corynocalyx Ocean Blvd. Corona del Mar Phoneix canariensis Westcliff & Dover (Groves) Eucalyptus globulus Main Street (between East Bay Ficus nitida Ave. and Balboa Blvd.) DEDICATED TREES No. Mariners Park (Marcie Schrouder) Pinus radiata Mariners Park (Frank Tallman) Pinus radiata No. City Hall grounds (Billy Covert) Ficus benjamina City Hall grounds (Walter Knott) Pinus halepensis City Hall grounds (Calif. Bicentennial) Pinus halepensis • Las Arenas Park (Ed Healy) Melaleuca linarifolia Mariners Park (Isy Pease) Pinus halepensis City Hall grounds (U.S. Bicentennial Freedom Tree) Harpephyllum caffrum Buffalo Hills Park (Bahia Community Earth Day Celebration) Erythrina caffra Peninsula Park (Gray Lunde Memorial Tree) Chamaerops humilis Cliff Drive Park Quercus agrifolia (Gary Lovell) Begonia Park Prunus cerasifera (Cheryl Bailey Ringwald) Castaways Park Can Vandersloot) (jean Watt) Peninsula Park (Don Perdue) Grant Howald Park 1 (Pete Munro) 2 (Mark Munro) • Attachment 1 Quercus agrifolia Ravenea rivularis Metrosideros excelsus G -1 r" S • DEDICATED Bob Henry Park Ficus Rubiginosa TREES (contd.) (Bob Henry) Cliff Drive Park Quercus agrifolia (Dr. Jan Vandersloot) Veterans Park Lagenstroemia (Rosemary Rae Hill Hansen) indica faueri Mariners Park Stenocarpus (N. Beach Sunrise Rotary Club) sinuatus (Christopher & Marisha Thompson) Pinus eldarica (Meghan & Camielle Thompson) Pinus eldarica West Newport Park Spathodea campanulata (Brownie Girl Scout Troop 2072) Buffalo Hills Park Stenocarpus sinuatus (N. Beach Sunrise Rotary Club) Castaways Park Quercus agrifolia (Nancy & Jack Skinner) (Bob & Susan Caustin) Bayside Park Pyrus calleryana (Newport -Irvine Rotary Club) • Castaways Park Quercus agrifolia (Eva Victoria Najera) Begonia Park Bauhinia blakeana (Dr. Leo V. Turgeon) L Street Park Cassis leptophylla ("Tim Van Ostenbridge) Castaways Park Platanus racemosa (John D. Woodruff) Grant Howald Park Cassis leptophylla (Jean & Coalson Morris) Old School Park Cassis leptophylla (Jean & Coalson Morris) Mariners Park Bauhinia variegata (Sierra Beth) Cliff Drive Park Cassis leptophylla (Frances P. Hemenway) Grant Howard Park Hymenosporum flavum (Skipper Mark Howes) • Attachment 1 2 0 G -1 NEIGHBORHOOD TREES Parkway in Shorecliffs Erythrina caffra Marguerite Avenue Phoenix canariensis Goldenrod Avenue Washington robusta Dover Drive (Mariners to Irvine) Eucalyptus globulus 15th Street (Newport Heights) Eucalyptus cladocalyx Irvine Avenue Median Eucalyptus globulus Holiday between Irvine & Tustin Eucalyptus globulus Along Avon Avenue Eucalyptus globulus Via Lido Bridge Eucalyptus globulus Marine Avenue (Balboa Island) Eucalyptus rudis Seaview Avenue (Corona del Mar) Pinus radiata Poppy Avenue (Corona del Mar) Eucalyptus rudis Heliotrope Avenue (Corona del Mar) Pinus radiata Candlestick Lane, etc. (Baycrest) Eucalyptus citriodora Commodore Eucalyptus citriodora Starlight Eucalyptus citriodora • Glenwood Candlestick Eucalyptus citriodora Eucalyptus citriodora Sandalwood Eucalyptus citriodora Adopted - May 9,1966 Amended - November 9,1976 Amended - November 28,1988 Amended - October, 1993 Amended - July 14,1997 Amended - January 25,1999 Amended - February 22, 2000 Amended - April 23, 2002 • Attachment 1 3 n LJ G -1 CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name Address Phone Number Request Botanical Name Common Name Designated Street Tree Estimated Tree Value • Damage Parkway: Concrete Brick _Turf _Other Comments Inspected by Recommendation Date Reviewed by Date • Attachment 2 1 • • • Map Output I Page 1 of 1 http: / /www6.city.newport- beach. ca. us/ servlet/ com. esri.esrimap.Esrimap ?ServiceName =g... 07/25/2002 �III���I W 4 / o � d :y I+-e rn s b o � � u • r� N N U • Ilu Q�3 sQ� c� LL Ej l V 1 1 .r i %� f 0 • 0 N O ti 0 11 0 u N O O •N 0 • N O O • N • W • (1) PB &R Commission Agenda Item No. (1) August 6, 2002 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Removal Request Recommendation Remove one Rusty Leaf Fig tree and replant the designated parkway street tree. History Mr. Scott Gohl, property owner of 2424 Holly Lane, has submitted the attached Tree Removal Request Application pursuant to City Council Policy G -1. Mr. Gohl requests • the removal of one City Rusty Leaf Fig street tree adjacent to his home due to repeated damage to private property. This request was continued from the July 2, 2002 meeting due to the absence of Mr. Gohl. Staff has attached Tree Inspection and Tree Appraisal Reports, bills, and photographs related to the request. Additionally, the correspondence between Mr. Gohl and staff dating back to August 7, 2001 is attached. Discussion The applicant has indicated a repeated history of tree root damage to private property at the sewer lateral. The applicant has verified this claim with copies of bills, which indicated plumbing obstructions due to tree roots located within the sewer lateral under the driveway. These obstructions were verified by a video camera inserted through the sewer line. Staff confirmed the private damage, and the City reached the attached settlement, approved by the City Manager for $8,969.75 with Mr. Gohl and recommends the tree removal per the City Council Policy G -1. The City will be responsible for the removal and replacement of the two trees. The designated replacement tree is the Maidenhair tree and two 24" boxed trees will be planted at • City expense. HAParks and TI s\Parks20V2\PBR \August \TRHO11yLane -3.doe • Mr. Gohl has received a copy of this report and a notice of the Commission meeting. LJ • Very respectfully, David E. Niederhaus Attachments: (1) Tree Removal Request Form and letters (2) Tree Inspection and Appraisal Report (3) Photos (4) Map H:\Parks and Trees? aTks2002 \PBRWugwt \TRHollyLm -3.doe • 03/13/2002 15:13 949 -650 -5643 PARKS TREES PAGE 04 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application per City Council policy G -1 (Retention or Removal of Ciry Tttes), I em rsAUestiair the removal to be reviewed by staff and submitted to Parks. Beaches, and Recreation Commission for consideration at a future meeting- Commission meetings are held on the first?uedsday of each month (except for holidays) at 1 Pl+f st the Council Chambers. Dedicate $lie number and spccie(s),(if ket0wit) of tree($). Located at: ?M4 please be speciJte as possible • Requestor AdZ4.4ls/�' , — =unity O Community Association q41 Nother Signature: Date: 'Il�foL Print Name: of Qouv S eflon A For Tree Removal RAQUe5te QDJX RemovalCritffWCh= nneormorel Please provide copies of photos , bills, documeats or any other related material that will verify the checked items. (�%SProven and repeated history (two or more occurrences within an 18 month period) of " �r damaging public or *Private sewers. water msins, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (*exceeding $500) =Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. =Dying Has no prospect of recovery. Diseased Cannot be cured by current arbori .uletxal methods. in advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to flit, could ': &use damage to persons/pre'VOTY upon failure. Assessment by Urban For .-star will identify structural delects, Pala • likely to fail, targets -if fails, proeadures and actions to abate. =Beautitteation In conjunction with a City Council - approved City, commercial, neighborhood, Project or community association beautif.cation program. 7 Oe 0 03/13/2002 15:13 949 -550 -5643 PARKS TREES PAGE 05 Section S. For Reforestation Requests Only Reforestation is the systematic removal and replacement of problematic trees at that have been unresponsive to modifying treatments. The entire con of tree removal and replacement of a tree is bome by the requestor. The range of cost is $600 to 51,000 per tree based on the size of the existing ern and the availability ore 36" boxed replacement tree. As initiated by: PProperty Owner Community Association Other Check all Items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. View encroachment Area has clearly defined contiguous boundaries that include the ttce:(s) proposed Supplemental tree trimming tried twice within one year Group application must include a signed petition of at least 60% of the property owners within • ., the defined area. 'Groups are defined as at least I0 properties in any given City area. =Application by a legally established community assa:iations governed by CC &R's. Requires notification prior to voting by Board, of affexted property owners. (individuals within an association must petition throcgh their respective associations.) Qladivtdual„ptnpettX nwsyoes rerrue ses accompanied by a signed petition of at least 60% of the neighboring property owners within a one block ctistance in either direction from the reforestation site, as well as the written endorsement of the appropriate homeowners' association, if applicable. • A regnesr for reroresrarion requires a xritteu agreement by rite pettrlaning sponsor to pay 100% of the costs of the removal and reptacen:ou of the pablic trees lit advanco ofthe renrovat acct vity. the actual retnaval and replanting Will be coordinated by the General Services Deparrrntnr using the City tree servled contractor. Each street in the City has a designated street We by species. Only reptacernent tree(s) designed b) the Designated Street Tree List will be considered. A nrtnitnstnt of a one-for-one replacenrear is required and a nttnhntan sire of36" bored tree(!) must be planted i6ltere space does not allow this accommodation, replacements will be planted in the saute neighborhood Normal renrovat and raplacentutt costs will vary from $600 to $1,000 per tree and are the s.rte obfigatlon of doe properly owner who is makh die request. This form does not replace the requirements or any of the Citv tre,r politics. Its use Is Intended to expedite the tree removal or reforestation requests and to ensure compliance with silt City requirements. Please refer to individual Council Policy 0-1 for additional information. Requestor Comments: Rentovats, except emergeury,_ vitt be subject to the teot((edtion processes, tirnefremes and anthorlT as specifeed in the Chy Courted C -1 policy. -art • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 Mr. Scott Gohl 2424 Holly Lane Newport Beach, CA 92663 Dear Mr. Gohl, August 7, 2001 This correspondence is to advise that the status of your tree removal request will remain pending until the current Claim for Property Damage with the City of Newport Beach, which also involves the same tree, has been settled. • If you have any questions please contact Mr. Marcelino G. Lomeli, Parks and Trees Maintenance Superintendent at (949) 644 -3069. Sincerely, David E. Niederhaus, Director General Services Department DEN /pw • 3300 Newport Boulevard, Newport Beach n LJ • • CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (949) 644 -3005 August 28, 2001 Mr. Gordon Eliason Carl Warren & Company 750 The City Drive, Suite 400 Orange, CA 92868 Attached is an amended claim for damage from Scott Gohl (File No. S 111445 MR) regarding the property damage claim received June 26, 2001, for damages sustained as a result of a tree root invasion of the sewer line. Sincerely, LaVonne M. Harkless, CMC /AAE City Clerk :lh Attachment cc: City Attorney Risk Manager General Services File Copy 3300 Newport Boulevard, Newport Beach I-1 LJ August 27, 2001 City Clerk City of Newport Beach 3300 Newport Boulevard P.O. Box 1768 Newport Beach, California 92659 -1768 To Whom it May Concern: Attached is a revised claim for damage affecting my residence located at 2424 Holly Lane. The claim number is Carl Warren & Co. File No. S 111445 MR. The claim originally submitted included an estimate of sewer line replacement, contingent upon running a camera through the sewer pipe to identify specific damage. This work has been completed and a sewer line replacement cost established. The revised amount claimed, which includes ail identified replacementtrepairs, is $8,519.75. The amended claim as well as all necessary repair cost documentation is attached to this letter. The City of Newport Beach should note that the camera in the sewer line also identified heavy tree root • infestation and sewer line damage from my property line to the middle of the street. As this portion of the sewer lateral is not within the boundaries of my property, I have not included an estimate to replace in my claim amount. As such, I am seeking replacement of this portion of the sewer line by the City of Newport Beach. I am concerned that replacing the portion of sewer line running within my property boundary and connecting it to the heavily damaged sewer lateral within the street will create additional sewer line problems in the future. I would like to further discuss the replacement of the sewer lateral within the street and can be contacted at 949 - 637 -0050. Thank you for your consideration in these matters. Regards, A. Gohl C: Michael Reed, Carl Warren & Co. • • 1. 2. 3. CLAIM FOR DAMAGE aGAINSTTHE CITY OFNEW -EORT BEACH Name of Claimant: Address of Claimant: L- (-"4r:- T C k, CA 9 2-663 Address to which notices are to be sent: AUG 28 P 2 :25 q, Dale, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted: OF oCCuRrE 5, General description of indebtedness. obligation• injury. damage or loss incurred: E Erl iO Lovk K 2T�or1 OF d�+ld�WA ViRLA EfAEAT OF • � USE . �,Q Ala Pcasrror�t�� JRQwkT[04 SYST U QLA1Ali - eti .ala6 oP Ew$ria�. SEWER LIaE �E4aiQ �F C-00 M%b G IiEA Add ►P.EE 6, Was a Police report taken? Name or names of the City of damage or loss. if known: _ Beach employee or employees causing the injury. 8, The amount claimed prospective injury, a damn a or loss, insofar aclaim. including the known at the time amount t any p p g of presentation or this claim: together with the basis of computation of the amount claimed: Signature of claimant or his /her Authorized representaUve: rr 77 Today's Date: �O U t Telephone number. area code please send completed form to: City Clerk City of Neavport Beach p. O. Box 1768 u_� inn..}. r`.A 92659 -1768 ROTO- ROOTER. Roto- Rooter Service & Plumbing Co 1183 N. KRAEMER PLACE, ANAHEIM, CA 92806 (714) 630 -0404 FAX: (714) 630-2243 STATE CONTRACTOR'S LICENSE N0. 290688 Proposal Submitted To Work To Be Performed At SGC Name Ofic. Street 0 Street City Fate Date of Plans City /tlEu1 �n State Off—/5���� Telephone Numberfflff 3 Od Dear Customer: I/We propose to furnish all materials and perform all labor necessary to complete the following: A Leg lew e 'aim f Its 040 avers r &kde f arols 106A 6 All g=ork to be completed in a� rkmanl* man r acc ing to standard practices for the sum of: p� 0 Dollars $ Payable as Ilows: t t Dn/f cud 6F 706 Any alterations or deviations from above specifications involving extra costs, will be executed only upon written orders, and v become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our contr Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liabi' Insurance on the above work to be taken out by CONTRACTORS ARE REQUIRED BYLAWTO BELICENSED Respectfully submitted AND REGULATED BY THE CONTRACTORS' STATE LIC. ENSE BOARD. ANY QUESTIONS CONCERNING ACON- nftJ Te,� w /\ TRACTOR MAY BE REFERRED TO THE REGISTRAR OF Per THE BOARD WHOSE ADDRESS IS: RADSHA STAT BOARD, Note — This proposal may be withdrawn b us if not accepted p p y Y p ,LICENSE 7172 BRADSHAW ROAD, P.O. BOX 26000, 3132 SACRAMENTO, CA 95x28 days fn within 4 .. ,emu ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do 1 work as specified. Payment will be made as outlined above. Accepted Signature Date Signature WAIVER OF RIGHT TO CANCEL Having initiated a contract in connection with emergency repairs or service, for the immediate protection of person: real and personal property, with (Firm Name) I hereby state that the following emergency situation exists, requiring immediate attention: rsuant to Section 1689.13 of the California Civil Code, I acknowledge and hereby waive all rights to cancel the 5 within three days. Dated Address City, Zip 0�,., . s...... 41 J 1 1 LU V C O w � o Z Y = G� pv��> J J O Z cZ G w U to L � V 1 CO Xk w w [� p > o Z O P M <Q U N �a yam �o gap! �J C ^ P �! Q X m t` a, U e ZO � 0 g N � O ya Y C m x �1 Ob oa 1 Wct�w tS _y I V OI O Q N Z W an W W Z n LM O Z CO O } = C CE w N m O Z U Z J cZ J a 9 Q a y r YZ tj � ON w y w U w a N O w r W W W v Q O a y O W O 01 z 59ssvT NV Z Y o O 0 O U N z w0 Z c Q O H O Q O ¢ W ZI L U � 2 a ? Q > G � = O co C W i O Q U O z W V Vi C 2v� Y O _ z W _ J y = O Q 1 U W SIX :J O a a V �J ti✓ O- O \ Z C Qa z Y 2 Z K O O tl J 0 c d Q Y �o S � V Q x o U U ' V = c 9 O < C ° m 73 a c °y a ° c ° U C G G nG G g 3 0) 0 p @� _ n C O Q O U g v E a � o c C c 52 ° ? G n C„ C C G 3 G - 0 - a5o 6y'u o�f L C1 = V `o a o G m Q Y D Cc m � �yy m V O t O NsL m =CZD p �p� L QO n C C C P ° O G one mg n m° Z N c c - .. G G Q ✓ gm3m W° n" Z y r YZ tj � ON w y w U w a N O w r W W W v Q O a y O W O 01 z 59ssvT NV Z Y o O 0 O U N z w0 Z c Q O H O Q O ¢ W ZI L U � 2 a ? Q > G � = O co C W i O Q U O z W V Vi C 2v� Y O _ z W _ J y = O Q 1 U W SIX :J O a a V �J ti✓ O- O \ Z C Qa z Y 2 Z K O O tl J 0 c d Q Y �o S � V Q x o U U ' V = c 9 O < C ° m 73 a c °y a ° c ° U C G G nG G g 3 0) 0 p @� _ n C O Q O U g v E a � o c C c 52 ° ? G n C„ C C G 3 G - 0 - a5o 6y'u o�f L C1 = V `o a o G m Q Y D Cc m � �yy m V O t O NsL m =CZD p �p� L QO n C C C P ° O G one mg n m° Z N c c - .. G G Q ✓ gm3m W° n" W V Vi C 2v� Y O _ z W _ J y = O Q 1 U W SIX :J O a a V �J ti✓ O- O \ Z C Qa z Y 2 Z K O O tl J 0 c d Q Y �o S � V Q x o U U ' V = c 9 O < C ° m 73 a c °y a ° c ° U C G G nG G g 3 0) 0 p @� _ n C O Q O U g v E a � o c C c 52 ° ? G n C„ C C G 3 G - 0 - a5o 6y'u o�f L C1 = V `o a o G m Q Y D Cc m � �yy m V O t O NsL m =CZD p �p� L QO n C C C P ° O G one mg n m° Z N c c - .. G G Q ✓ gm3m W° n" INVOICE NO 31573 CM� D8740 • BELLA VISTA LANDSCAPE 17131 Green Street #C Huntington Beach, CA 92649 • Phone: 714 -401 -9459 Fax: 714 -846 -3143 C -27 #767164 Customer Gohl Residence Newport Beach, CA Date 611/01 Location Newport Beach, CA E ESTIMATE Descri lion Unit of Quantity Unit Price Sub -Total P Measurement IRRIGATION Materials Pop -up Sprinkler ea 5 $5.00 $25.00 314" Sch 40 PVC Pipe ft 60 $0.20 $12.00 Misc. Materials Is 1 $25.00 $25.00 Sub -Total Materials $62.00 • Labor 1100.00 Sub -Total TOTAL Page 1 of 1 $162.00 $62.00 0 r1 February 15, 2002 THIRD REPORT: CLOSING City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Attention: Ms. Lauren F. Farley, Risk Manager RE: Principal City of Newport Beach D/Event 6/22/01 Claimant Scott Gohl Our File S 111445 MR PREVIEW: Tree planted on top of claimant sewer lateral, caused back -ups and damage to that lateral. SPECIAL NOTICE — TREES: This claimant has specifically asked that consideration be given to removal of the tree causing this loss to his property. To date we have paid in excess of $500.00 of damage to real property due to encroachment. STATUS: The exchange of the Release and check for $8,969.75 has been completed, and we now close our file in this matter. ENCLOSURES: ✓ Letter to claimant transmitting Release ✓ Release ✓ Letter to claimant transmitting check COMMENT: As this matter is resolved, we now close our file and reserves. We appreciate this opportunity.•to have been of service to you and the City of Newport Beach. VeryT,ruly Yours, • Carl Warren & Company CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Ste 400 . Orange, CA 92868 Mail. P.O. Box 25180 . Santa Ana, Ca 92799.5180 Phone: (714) 740 -7999 • (800) 572 -6900 . Fax t714) 740-9411 i t/ 0 • �J February 15, 2002 Scott Gohl 2424 Holly Ln Newport Beach, CA 92663 RE: Principal City of Newport Beach D/Event 6/22/01 Claimant Scott Gohl Our File S 111445 MR Dear Mr. Gohl; As you know, we are the claims adjusters handling the above captioned claim on behalf of the City of Newport Beach. Enclosed please find a check in full settlement of the claim you presented in the amount of $8,969.75. We are pleased that we were able to resolve this unfortunate matter with you. Very Truly Yours, Michael Reed Carl Warren & Company cc: City of Newport Beach, Risk Management CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Ste 400 . Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799 -5180 Phone: (714) 740 -7999. (800) 572 -6900 . Fac (714) 740 -9412 0 PROPERTY DAMAGE RELEASE That the Undersigned, being of lawful age, for sole consideration of Eight Thousand Nine Hundred and Sixty -nine and 75/100 Dollars ($8,969.75) to be paid to Scott Gohl does hereby and for my heirs, executors, administrators, successors and assigns release, acquit and forever discharge the City of Newport Beach, a municipal corporation, its agents, servants successors, heirs, executors, administrators and all other persons, firms, corporations, associations or partnerships of and from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses and compensation whatsoever, which the undersigned now has or which may hereafter accrue on account of or in any way growing out of any and all known and unknown, foreseen and unforeseen and property damage and the consequences thereof resulting or to result from the accident, casmIty or :vent which occurred on or about the Twenty second day of June 2001 at 2424 Holly Lane, City of Newport Beach, California. It is understood and agreed that this settlement is the compromise of a doubtful and disputed claim, and that the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released, and that said releasees deny liability therefor and intend merely to avoid litigation and buy their peace. • It is ftuther understood and agreed that all rights under Section 1542 of the Civil Code of California and any similar law of any state or territory of the United States are hereby expressly waived. Said section reads as follows: "1542 . Certain claims not affected by general release. A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor." The undersigned further declare(s) and represent(s) that no promise, inducement or agreement not herein expressed has been made to the undersigned, and that this Release contains the entire agreement b,tween the parties hereto, and that the terms of this Release are contractual and not a mere recital. THE UNDERSIGNED HAS READ THE ABOVE AND FULLY UNDERSTANDS IT TO BE A FULL AND FINAL RELEASE OF ALL CLAIMS Signed, sealed and delivered this February 8, 2002 WITNESS TO SIGNATURE. • CITY OF NEWPORT BEAC P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 Mr. Scott Gohl 2424 Holly Lane Newport Beach, CA 92663 Re: Tree Removal Request Dear Mr. Gohl, May 24, 2002 This letter is to advise you that I am in receipt of your Tree Removal Request dated March 15, 2002. I have begun the City's procedure for assessing your request which includes a Tree Inspection Report from a field site review and Appraisal of the trees value. • Subsequently, I will prepare a report with my recommendations for review by additional City Staff. Thereafter, if everything is in order and the General Services Director approves forwarding your request to the Parks, Beaches, and Recreation Commission for their review and approval, I will notify you as to when your request will be reviewed before the Commission of which your attendance will be required. The current Parks, Beaches, and Recreation Commission meeting of June 4, 2002 has a complete agenda, therefore, additional issues have been placed on future agendas. I will contact you as to the concluding resolution and dates of pending action as is applicable. If you have questions please contact me at (949) 644 -3083 or by email at jconwa a:city.newport- beach.ca.us. Sincerely, John Conway Urban Forester • 11'PaASSTrces Pu4vU0l•1Mn OTrcc0.cmo.alReQucsiGuTl,bc 3300 Newport Boulevard, Newport Beach TREE INSPECTION REPORT Name: Mr. Scott Gohl Address: 2424 Holly Lane Phone Number: (949) 757 -3550 Request: Remove one City Rusty Leaf Fig tree due to property damage Botanical Name: Ficus Rubiginosa Common Name: Rusty Leaf Fig Designated Street Tree: Ginkgo biloba (Maidenhair Tree) Estimated Total Tree Value: $6,000 Damage: See attached claim and settlement letters Parkway: Concrete Brick Turf Other • Comments: The applicant has indicated a repeated history of tree root damage to private property at the sewer lateral. The applicant has verified this claim with copies bills, which indicated plumbing obstructions due to tree roots located within the sewer lateral under the driveway. These obstructions were verified by a video camera inserted through the sewer line. Staff confirmed the private damage, and the City reached the attached settlement, approved by the City Manager for $8,969.75 with Mr. Gohl and recommends the tree removal per the City Council Policy G -1. The City will be responsible for the removal and replacement of the two trees. The designated replacement tree is a Maidenhair Tree and two 24" boxed trees will be planted. be Inspected by. ` - �_ L__' l Date: June 14, 2002 John Conway Recommendati ` Reviewed by Date: June 14, 2002 arcelino . Lomeli • 0 0 � w w� �w 2§ §� oq � e¢ a k_ ) \ ) e ) a §/ §{ E_ k E§ ( ® )@ ! CL- /� u �( ) §) rz (§ ~ / }` u \ ° L )k� , .m VS 5 a Liu 0 E 0 Attachment 4 x 41rm Y ' t mon u i GrNWN R a \ 111tY1 R f i[pR1 tl $E 7F Ale] iRU \ nmax u OR x w our cn c+ w u \ of r M f fcax u r ssanm <n iII � \ i t 4 i x anus F[n�,s 1 9111Y4i '� x KNXIU R 4 > sru,oc R . nunx R s W r E 0 Attachment 4 2424 Holly Lane, Newport Beach, CA 926+ P a MESPlCLIFF tw i x anus F[n�,s KINGS vOt P9 K� •• yf11MR 9.! cIPo !✓ COAST HWY E' $ Loa L ` w_ e LCNER S M 4 •� w �� IS }v0 F F 1. mau x a. min !SLf auN� -' w _ a , ft. NEYKWT PEER F a F1 � GLEAN 34 FRgvi''�0j 4I I MIAIr a.Yt<ra PACIFIC r NEW 35 E 2424 Holly Lane, Newport Beach, CA 926+ (1) AwthMaNwrtmet PB &R Commission Agenda Item No. August 6, 2 02 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation To approve a reforestation request for 1020 Sea Lane. History Mr. John Kenneth Ehretz, property owner of 1020 Sea Lane, respectively, has submitted the attached Tree Reforestation Request form pursuant to Council Policy G -1. The owner is requesting the reforestation of one Indian Laurel Fig (Ficus `nitida') parkway street tree adjacent to his residence. Staff has attached a Tree Inspection Report, Tree Appraisal, and photographs related to the request. • Discussion The applicant started the tree removal process in August 2001. However, the applicant lacked certain required items per the Council Policy G -1, which resulted in the delay of the application. All G -1 Policy criteria has now been met by the applicant. The Board of Directors of Harbor View Hills Community Association passed a motion supporting this reforestation. Additionally, the applicant has provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation site. The applicant has agreed to pay for the cost of the removal and replacement with a 36" box tree. Staff is therefore recommending approval of the request. Mr. John Kenneth Ehretz and the President of the Harbor View Hills Community Association have received a copy of this report and a notice of the August 6, 2002 Commission meeting. Very respectfully, David E. Niederhaus Attachments (2) (3) (4) (5) H-- .Parks and T,.T ka Tree Removal Request Application Tree Inspection and Tree Appraisal Report Association Letter and petition Photos Map MTBRN,.ATR Sea ..d a CITY UY PIL W rUX I jtSEpk% ja General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. commission meetings arc held on the first Tuesday of each month (expect for holidays) at 7PM at the Council ^hambers. the number and speeie(s), ff known) of free($). Located at: 1020 Sea Lane Corona del Mar. 25 Please be specific as possible Requestor X Property Owner Community Association Other 462ture: Print Name: OHN K. EHRETZ Address/Phone res 949 644 -7739 Fax: (323) 465 -3525 (LAr `Date: 3 -16 -02 Removal Criteria, (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ('exceeding $500) =Repeated history of signincant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. RDying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. • 7M �prtinn B. For Reforestatio R ueste nnly__ Reforestation is the systematic removal and replacement of problematic trees at that have been unresponsive to modifying treatments. The entire cost of tree removal and replacement of a tree is home by the requestor. The range of cost is $600 to S 1,000 per tree based on the size of the existing tree and the availability of a 36" boxed replacement tree. As Initiated by: X Property Owner Community Association Other Check all items applicable: P XX Tree(s) causing curb, gutter, sidewalk or underground utilities damage. View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Supplemental tree trimming tried twice within one year Group application must include a signed petition of at least 60% of the property owners within the defined area. *Groups are defined as at least 10 properties in any given City area, =Application by a legally established community associations governed by CC &R's. Requires notification prior to voting by Board, of affected property owners. • (Individuals within an association must petition through their respective associations.) =1ndividu2i property owner's requests accompanied by a signed petition of at least 60% of the neighboring property owners within a one block distance in either direction from the reforestation site, as well as the written endorsement of the appropriate homeowners' association. If applicable. A request for reforestation requires a written agreement by the petitioning sponsor to pay 100% of the costs of the removal and replacement of the public trees in advance of the removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree service contractor. Each street in the City has a designated street free by species. Only replacement tree(s) designed by the Designated Street Tree List will be considered. A minimum ofa one-for-one replacement is required and a minimum size of36" boxed tree(s) must be planted. Where space does not allow this accommodation, replacements will be planted in the same neighborhood. Normal removal and replacement costs will vary from $600 to $1,000 per tree and are the sole obligaffaa of the property owner who l: making the request. This form does not replace the requirements of any or the City tree policies. Its use Is Intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to Individual Council Policy G-1 for additional Information. Requester Comments: SEE ATTACHED COVER LETTER Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. vroo TREE INSPECTION REPORT Name: Mr. John Kenneth Ehretz Address: 1020 Sea Lane Phone Number: N/A Request: Remove tree due to Reforestation, see attached Tree Removal Request Form Botanical Name: Ficus Microcarpa `Nitida" Common Name: Indian Laurel Fig Designated Street Tree: Strawberry Tree (Arbutus unedo) Estimated Tree Value: $2,560.50 Damage: N/A Parkway: Concrete Brick Turf Other • Comments: The City tree is in fair condition Inspected by: 'Date: July 1, 2002 John Conway Recommendation: The applicant started the tree removal process in August 2001. However, the applicant lacked certain required items per the City Council Policy G -1, consequently, the delay. All G -1 Policy criteria has now been met. The applicant has provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation sites. Additionally, the applicant has agreed to pay for the cost of the removal and a 36" box replacement tree, and has an endorsement from the Harbor View Hills Community Association. Staff is therefor# recomm*nding approval, of the request. Reviewed by: 0911A1141 / Date: July 1, 2002 ar no G. Lomeli 0 i• a 3 w z LL O w • z z w 0. H a w w 0 w U LU w N w w z w a J a. a a w w H m z �U w O � OU U O °o � � P U e m °yi j U � P 0 o � z U y a z ag a x�o Z N U w d� Yw F O ? ^m 3 .W, U c� y A 9 �5 U � {L 9� � R N O • HvKhretz111501.doc Harbor View Hills Community Association Post Office Box 54 Corona Del Mar, California, 92625. -0054 David E. Niederhaus, Director General Services Department City of Newport Beach P.O. Box 1768 Newport Beach, CA., 92658 -8915 Re: Parkway Tree Removal John K. Ehretz Residence 1020 Sea Lane Corona Del Mar, CA., 92625 Dear Mr. Niederhaus, November 15, 2001 The Board of Directors of Harbor View Hills Community Association at our regularly scheduled Board • meeting on Wednesday, November 14, 2001, passed a Motion supporting the request of John K. Ehretz, 1020 Sea Lane, Corona Del Mar, CA., 92625, to remove the City owned Ficus tree located in the Parkway in front of the Ehretz residence. Testimony was given at our meeting of the tree root system blocking sewer lines requiring repeated service calls. In addition, the tree severely blocks views of residences on both Sea Lane and White Sails Way. A notice and petition was circulated to affected homeowners on both Sea Lane and White Sails Way and a copy of the petition supporting the tree removal is attached with the homeowners' signatures included. It is our understanding that John K. Ehretz has already submitted his petition for tree removal to the City of Newport Beach. Thank you for your cooperation in having this tree r promptly. jDouglas —{ President Copies: HVHCA Board of Directors John K. Ehretz, 1020 Sea Lane • Mt tool 39:45AM FPCM- MLDK'L BANKER • u • To our Helhbwc_ �tE4'44fi256i T -61i P. 071/001 F -094 w 1026 Sed Ldne Corona del Mar, CA 92625 -f< . 1 a PETITION FOR REMOVAL OF TRCE AT EHRETZ PROPERTY We have solichtd the Cry of N -Wpon Brach to renxrve the'arge fic is tree whcn is in *-,3rit a• 1020 Gee Lone, ovricd by John Eh•atz. sires it is a ser:oos Ober rIK)M 0 rna nr I vlrew from our home. 4chn EhrolL f= agreed W tntis rsmoVal, All hgc visa 6JrmftSO. hls Pm. itin^ to t14 Cry '.'his prot*&rc r0;':rw n letter from tha Hamcr Vlavi H''lUs tr ! ^:e City, wlth an at1ac ^en pe'ltlorl of al homeowners whosn ViB'd.' may o6 eeimed by tr!s tree. t+q ne �� -� Aggt'swe Stgttature —' �4w�`c°�, ; :.� P�-� �e Ac �-•1�u � ! ,moo` � �, r '�hi�.>�- . Tae, A,;WbSclu >7 16" tom. r �. ' yet Mrc !1 I 'Runk you tar assisong ve in preserving our wmrrin vier°. Narrn & Tni ii cuuwill 1 LJ 0 • Norm a Terri Conwill 1026 Sea Lane Corona del Mar, CA 92625' PETITION FOR REMOVAL OF TREE AT EHRETZ PROPERTY To our Neighbors: We have solicited the City of Newport Beach to remove the large ficus tree which is in front of 1020 Sea Lane, owned by John Ehretz, since it is a serious obstruction to the ocean view from our home. John Ehretz has agreed to this removal, and has also submitted his petition to the City. This procedure requires a letter from the Harbor View Hills Community Homeowners Assn. to the City, with an attached petition of all homeowners whose view may be affected by this tree. Home6wner% n Aldress ig ture , Thank you for assisting us in preserving our common view. Norm & Terri Conwill NO, % �-= WA L � 4 uro � 1 VIEW , PARK 1 1 l , 1 5 1 , NET JETTY 1 i i i i r � L_J I OCF�. F. ULK It6 AMEM Cam* �pp TER t RR 2-6-5 0 STATE INN1 FW • a� Q ct 0 • �j a� ct a� 0 N O • a y ,_« , ` ,� �� . � � _., • � . # ` �� r� "• � moo;. — -_ d 1" w' Y' \�y� � i �� \'. � _ ....r .. �, a' .. � � �+ ` R s y + • �'��' - � A ` � \ �. r .� �4 1�` � 1, 6 ,,��d4r A '= '�" z �' s y. � , �.��, i 6�.; . • �� � '— k �![ i,a r -. F � _., ,,.. ll Y� eY �� L (item 8) August 6, 2002 COMMUNITY SERVICES DEPARTMENT Arts £t Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Request for Temporary Lights at Mariners Park POSSIBLE ACTIONS 1. Approve request by American Youth Soccer Organization (AYSO) Region 97 for temporary lighting at Mariners Park and direct staff to forward report to planning commission for consideration of use permit and to City Council for approval. or 2. Deny request by AYSO 97 for temporary lighting at Mariners Park. or 3. Direct staff to extend research on this request. BACKGROUND The Recreation Division allocates field space for youth sports programs, co- sponsored youth groups and adult sports. There are only 7- lighted ball fields in the City and are all on the east side of the bay. They are Grant Howald Park (1 field), Bonita Creek Park (3 fields), Arroyo Park (1 field) and Lincoln Athletic Center (2 fields). Fields are designated to youth sports groups during certain hours and groups on the west side of town are having difficulty scheduling games and practices during daylight hours in the fall. There are currently 4 lights that shine on the Mariners Park field next to the tennis courts that create a dimly lit practice area on the field. This area consequently gets much use and the turf becomes stressed in a short time. AYSO Region 97 has requested the Commission consider a request to put temporary lights up at Mariners Field from September 1 to November 30 from dark to 9pm, Monday through Friday. AYSO Region 97 is proposing to position one light pole with 4 fixtures as indicated on the attached map on the field to allow practice only after dark. The pole can be raised to a height of 30' and is raised when in use only. When not in use it is a small trailer that is about 6' high by 8' wide by 14' long. Positioning the lights so they are directed towards the Mariners Library would create an area where the majority of the higher intensity light is near the tennis courts (see attached diagram). The light at the farthest location is only .05 foot candles (see attached foot candle definition). While the light closest to the pole is more than is needed, there is negligible spillover outside the park according to the statistics given by the company. Typical lighting for athletic fields is 15 -25 foot candles. The temporary lighting affords about a 75' practice area for soccer. The lights are run by a generator, which typically makes some noise. Staff has no data that would indicate the level of noise the generator might create. The trailer would remain in the park for the period of use, making it visable to the public and park users. AYSO would be responsible for securing the light and trailer and making sure it is on City property, not school property each day. The lighting source is 525' from the closest house on Dover and approximately 600' from homes on Mariners Drive. There is a possibility that a use permit is needed for "outdoor lighting" from the Planning Commission. •City of Newport Beach Municipal Code — Section 20.60.050 Outdoor Lighting No swimming pool, tennis court or other use which, in the opinion of the Planning Commission is of a similar nature, and which is located within any residential district or closer than two hundred (200) feet to the boundary of any residential district, shalt be lighted externally unless a use permit shall first have been secured for the installation, maintenance, and operation of the fighting fixtures. This provision shall not be construed so as to require a use permit for lighting fixtures which are normally incidental to the use of a residential structure. (Ord. 97 -09 Exh. A (part), 1997). STLD Foot Candle FOOT CANDLE DEFINITION Article by Brad Dickson - STLD Canada Click HERE to return to the Technical Index Page 1 of 2 A "FOOT CANDLE" is a standard unit, established as reference, that is used when measuring quantity of light. As lighting professionals we need to know "how much" light we are working with. Like an inch on a ruler, a reference unit to measure physical objects, the foot candle is a reference unit for a non - physical element, light. One Foot Candle equals the total intensity of light that falls upon a one square foot surface that is placed 1 foot away from a point source of light that equals 1 candle power. Note: The term candela also refers to candle power, 1 candela = 1 candle power. Figure 1: This illustrates the one square foot surface area, of illumination, that is created by a light source that equals I candle power at a 1 foot distance. The total illumination that falls on this one square foot surface equals one foot candle. Figure 2: The one square foot surface area is exactly one foot in distance from the light source. The surface area is actually semi - spherical to keep all sections one foot in distance from the light source. • A light meter is used to measure the foot candle level of a scene. A light meter incorporates a photo - sensitive cell that creates an electrical current when light falls upon it. The current increases as the level of light falling on it is increased. The meter will.display the foot candle level in either a digital form or as a needle moving along an incremental scale. meter uses the electrical current level as a reference to the level of footcandles that is falling onto the photo - itive cell. The higher the current the higher the footcandle reading. The metric reference for light level is known as Lux. One lux equals the total intensity of light that falls on a one square metre surface that is placed I metre away from a point source of light that equals 1 candle power. http:// www.stld.org.uk/Foot_Candle.htm 7/26/2002 • • Light Source Output: Lo (Lumens) Distance from Source to Meter: d (feet) Area of Sphere: A = 4 p dZ Light Meter measures Illuminance: I (foot- candles) Illuminance is the measurement of how bright a point source of light appears to the eye. It is measured in foot - candles (or lux). The foot - candle is defined as the illuminance on a uniform surface one foot away from the light of one candle and is equal to one Lumen /ft2. Which means a light source's output of 1 Lumen flowing through a sphere with a surface area equal to 1 ft2 would produce an illuminance of 1 foot - candle on the surface of the sphere. Example: What light source output Lo (Lumens) would be required to produce an illuminance of 1 foot - candle at a distance of 1 foot? Illuminance: I = Lo /A where Lo is the Light Source Output (Lumens) and A is the surface area (fe) of a sphere centered around the light source. At a distance of 1 foot, A= 4 p ftz, and so when I = 1 foot - candle, Lo = IA = 4 p Lumens (approximately 12.57 Lumens) In other words, for a light meter to read 1 foot - candle from a uniform point source of light that is 1 foot away, a light source of about 12.57 Lumens is required. In general terms: I = Lo /(4 p d 2 ) assuming the light can be considered a uniform point source (no reflector). From this, one can determine a tight bulb's minimum peak illuminance (foot-candles) when one knows its specified initial output rating (Lumens) and the distance (feet) to the observer. This is illustrated in the following graph showing the illuminance curves for lights of three different initial output ratings (in Lumens). 0 The nationally recognized standard of 0.1 foot - candles as a maximum level of light spillage off a property is indicated by the dotted line. If codes were designed to reflect this standard (or others), the formula for determining light placement could be as follows: For a light bulb with an output rating of Lo (Lumens) and a code limiting illuminance to less than I (foot - candles), the minimum allowable distance from property line to the bulb would be d, where: d = sgr_root(Lo / (4 p 1)) • This could be put into table form for those without a calculator handy. -0 gaq � $ r' \ / « § \ \ / � 0 rL. j 4 ) G � g 4 ba )�� %t \%k ■�+ Qe &�§%; i /f PH r )� /\ Z 4 0 k � k d Fl h J| ■� Fwl � §1 mtj � § t ■\�k %(E!« RQ6,$ ■ qj \Q� tm /tea �))k \ \& k�Bkae§ i /f PH r )� /\ Z 4 0 k � k d Fl h J| ■� Fwl � §1 mtj � § � � � ■ RP9 LA ) \ / § 2 _ \ / § � \ 4 c / < .� ® � \ $ �7 »�lB222 i Kt {22\ ( \ \j \ \Q, �a4w�k§ Q \ . �4n Qm ■k■a- ■ ?�t < ¥t If) ? «\kk ) 2 lzi, tj \ ) � k ) a k � � � 2- Fl, |. ■| $ n �! |: m k � k I a � k CD CL u \ Alhnand Bros. Inc - Products - NIGHT -LITE PRO - SPECIFICATIONS Page 1 of 3 NIGHT -LITE PRO SPECIFICATIONS Dimensions Height mast lowered Height mast raised: . Length with fixtures: Width ....................... Outrigger width:...... Wheels and tires:..... 6' r' (1.85 m) 30' (9.14 m) 13' 6' (4.04 m) 4' 1 1/2" (1.26 m) 7' 9 112' (2.37 m) 13' Engine (Standard) Model: Kubota D905 BG, 1800 rpm liquid - cooled diesel with 12 -volt electric start Displacement: 54.86 cu. in. (898 cc) _ Alternator: 30 amp, 12 -volt Power output: 10.5 hp Fuel: Diesel Fuel consumption: .46 gal/hr (1.70 L/hr at 73% load) Fuel capacity: 30 gallon Oil sump capacity: 5.4 U.S. qt. (5.1 L) Low oil pressure, high temperature automatic shutoff, glow plug cold start system Lighting Lamps: Four (4) 1000 watt metal Halide HID Electrical Alternator: 6.0 kw alternator, 60 Hz, 1 phase Circuits: Hard -wired electrical Ballast: Easily serviceable, "componentized" assemblies Ground rod: Standard • 120 volt convenience outlets: Standard http:// www. allmand .com/newsite /prod_n1PRO.htm Tower Assembly: Heavy -duty, three section tower Guide pads: Self- lubricating nylon Rotation: 360° rotatable from the ground Trailer Frame: Formed, welded steel Enclosure: Heavy duty with 10 -gauge side panels and 12 gauge hood and lockable lift - up doors Fenders: Dent and rust resistant ABS plastic Hitch: Two inch ball Lights: Stop, turn , running Forklift Pockets: Standard Stabilizers Three -point outrigger design Tower center - mounted between two retractable side outriggers, tongue jack and rear jack Remains operational in wind gusts up to 65 mph (104.59 kph) Domestic Shipping Weight Light fixtures: Each fixture 15 lbs. (6.75 kg), 60 lbs. (27 kg) for four (4) Trailer and mast: 1540 lbs. Total weight: Approx. 1600 lbs. with four (4) light fixtures Available Options Cushion - mounted light fixtures Saf-T- Visor°' Electric winch 7/24/2002 Allmand Bros. Inc - Products - NIGHT -LITE PRO - SPECIFICATIONS • • r1 U gib a" F" (AA0.) ^ri S a0 9r1'{1.18m aa`a-it.a�t T c 1^ (Ita i 3'mvs °t1."" �r A'41rCt1.Rma r o irr taaral Specifications are subject to change without prior notice Page 2 of 3 Allmand Brothers Inc: helping build America for more than half a century Since 1938, Allmand products have been making construction sites brighter, warmer, safer and more efficient. The Allmand portable light towers have set the standard for the industry for over 40 years, providing the most powerful lighting systems in their class. No comparable portable light tower can match the Allmand SHO Lighting System. Copyright 2000 by Allmand Bros. Inc. http:// www. almand .com/newsite /prod_n1PRO.htm 7/24/2002 ALLMAND NIGHT -LITF PRO SERIES Value Added Features: • SHO (super high output) lighting system which utilizes parallel lamp fixtures is more efficient than competitive lighting systems and provides up to 50 percent more light out - put. In addition, the option- al Saf -T- Visor" attachment directs up to 13,5 percent of previously wasted skyward light to the work site. • Engine - generator package includes an 1800 rpm liquid- cooled diesel engine coupled to a 6 -kw generator. Engine requires oil changes at 200 -hour intervals. Indirect injection provides low engine noise level. • Heavy -duty enclosure with corrosion- and dent - resistant molded fenders, 12 -gauge fold -up doors and 10 -gauge side panels pro- vide necessary ruggedness to meet the demands of the job site. • Captive tower latch and self - locking stabilizers eliminate need for trouble- some pins. • Forklift pockets and lifting eye allow easy loading and unloading of up to 12 units on a flatbed truck. • Molded polyethylene fuel tank reduces the chance of contamination from rust and corrosion associated with metal. The 30- gallon capacity provides approxi- mately 65 hours of continu- ous operation. ALL.'NIA ND- NIGHT.- L1T`.E -PR O SPECIFICATIONS Dimensions Height (mast lowered): 6 ft. I in. (1.85 m) Height (mast mired): 30 R (9 -14 m) Length (with fixtures): 13 ft. 6 in. (4.04 m) Width: 4 ft. 1.5 in. (126 m) Outrigger width: 7 ft. 9.5 in. (2.37 m) Wheels and tires: 13 in. Engine Standard: Kubota D905 BG, 1800 - rpm liquid- cooled diesel with 12 -volt electric start (Optional: Perkins 10310, 10.7 hp, 1800 -rpm diesel engine) Displacement: 54.86 eu. in. (898 cc) Alternator: 30 anip, 12 -volt Power output: 10.5 hp Fuel: Diesel Fuel consumption: .46 gallhr (1.7 L/hr) @ 73 percent load Fuel capacity: 30 gal. (114 L) Oil sump capacity: 5.4 US qt. (5.1 L) Low oil pressure, high temperature automatic shut off Glow plug cold start system SHO Lighting Lumps: Four 1000 -watt metal Halide HID mounted in Alimand's exclusive SHO parallel lamp fixtures Electrical Alternator: 6.0 kw, 60 Hz, 1 phase Circuits: Hard -wired electrical Ballast: Easily- serviceable, "componentized" assemblies Ground rod 120 -volt convenience outlets Tower Assembly: Heavy -duty, three section tower Guide pads: Self - lubricating nylon Light bar: 360 degree rotatable from the ground 'trailer Frame: Formed, welded steel Enclosure: Heavy duty with to- gauge side panels and 12 -gauge hood and lockable lift -up doors Fenders: Molded, polyethylene rust -and dent- resistant �mi • I J :.ems...., SPea icadans are.aubject W rharzge without Prim- notice. Allmand' Allmand Bros. Inc. P.O. Box 888 Holdrege, NE 68949 800 -562 -1373 308 - 995 -4495 Fax: 308-995-5887 www.allmand.com Hitch: Two -inch ball Lights: Stop, turn and running Tie -down rings Stabilizers Three -point outrigger design Tower center - mounted between two retractable rear outriggers and tongue jack Remains operational in wind gusts up to 65 mph (104.59 kph) Domestic Shipping Weight Light fixtures: 15 lbs. per fixture Trailer and mast: I _W lbs. Total weight: Approx. 1600 lbs. Available Options Cushion- mounted light fixtures Saf- T- visor` Pintle hitch Sound attenuation package Electric tower winch 8 -kw generator Allmand Brothers Inc.— helping build America for more than half a century Since 1938, Allmand products have been making construction sites brighter, warmer, softy and more efficient. 'the Allmand portable light towers have set the standard for the industry for over 45 years, providing the most powerful lighting systems in their class. No comparable portable light tower can match the Allmand SHO Lighting System. ( u - ipp T- I i 1 Steve and Roger Allmmid. Same family: Some ounership, .since 1938. Sold and serviced by: oaao'JP -IAA Allmand Bros. Inc - Products - NIGHT -LITE - PRIMARY FEATURES PAGEI Page 1 of 4 A jjmand mom NIGHT -LITE NIGHT -LITE PRIMARY FEATURES (Click numbers to navigate) ALLMAND'S SHO LIGHT FIXTURES Allmand's exclusive and patented parallel lamp fixtures are up to 42% more efficient than competitive fixtures, according to tests conducted by Independent Testing Laboratories, Inc. of Boulder, CO. In many cases, six Allmand light towers produce as much light as eight or more competitive machines. Patented cushion - mounted parallel lamp fixtures(optional) provide added protection to the lamps while towing the MAXI -LITE and NIGHT -LITE portable light towers with fixtures in place. Set up time is greatly decreased and common damage to fixtures during travel, removal and replacement is dramatically reduced. And the optional Saf -T -Visor will give you even more light as it redirects previously wasted skyward light downward to the work zone. Lamp Position Parallel Parallel Lamp (M.H.) • — Rating in 1,000 1,000/1,250 Wafts Lamp Rating in Lumens 110,000 140,000 http:// www. almand .com/newsite /prod_nl_PRIMEI .htm 7/24/2002 Allmand Bros. Inc - Products - NIGHT -LITE - PRIMARY FEATURES PAGEI • • Per 83,551 "* 94,766 ** 75.95% 67.69% to 1/2 of Candle 43,828 45,391 fixtures per Page 2 of 4 Per 58,773 55,488 53.43% 50.44% t to 1/2 of Candle 36,016 34,141 fixtures per * *Saf- T- Visors may be added to Allmand fixtures to increase illumination to the worksite by as much as 13.5%. *Lamps in coaxial fixtures must be derated to 95,700 lumens when aimed 120 degrees below horizontal. Metal Halide Lamp vs. Burning Position Q+T'' `Ea Ll *From the Guide to High Intensity Discharge Lamps, page 7 of Operating Characteristics, published by North American PHILIPS Lighting Corporation, Bloomfield, NJ. (Figure at left) The axis of the Allmand SHO parallel lamp fixtures always remains in a near optimum horizontal position. Competitive co -axial fixtures require the axis of the lamp to be positioned below horizontal, thus reducing lamp output by up to 19 %. Allmand SHO parallel lamp fixtures expose the entire side of the arc tube and elliptical reflector to the work zone. By contrast, just the tip of the lamp is exposed with competitive coaxial designs featuring conventional cone shaped fixtures. The result is that the Allmand SHO parallel lamp fixtures provide for a much more efficient lighting system generating up to 50% more light output than competitors. No known competitor comes close to Allmand's beam efficiency. TYPES OF LAMP FIXTURES LAMP OPERATING POSITIONS IN LIGHT TOWERS • Lamp orientation within a reflector can affect overall efficiency. The two basic orientations are: PARALLEL: This configuration provides a wider beam spread and depends less on reflection to produce light. There is one unobstructed side of the lamp that ht4)://www.allmand.com/newsite/prod_nl_PRIMEI.htm 7/24/2002 Allmand Bros. Inc - Products - NIGHT -LITE - PRIMARY FEATURES PAGEI Page 3 of 4 directs light directly into the beam without the loss that is inherent in reflected light. Parallel fixtures also provide a more even distribution of light over the job site, reducing hot spots associated with cone shaped • fixtures. CO- AXIAL: This type of fixture has a narrower beam- spread and depends heavily on reflection for light production. Most of the light emitted comes from the reflector surface and very little comes directly from the lamp. ALLMAND EXCLUSIVE SHO PARALLEL LAMP FIXTURES Allmand SHO Parallel Lamp Fixture with Saf -T -Visor Allmand's exclusive and patented cushion - mounted SHO parallel lamp fixtures protect lamps from damage due to shock and vibration and also is up to 42% more • efficient than known competitive coaxial fixtures. In addition, Allmand's exclusive, cost effective Saf -T- Visor(optional) places up to an additional 13 5% of previously wasted light directly onto the work site and away from equipment operator's line of vision. The above data is taken from a newsletter published by Independent Testing Laboratories, Boulder, CO. Next.Page a _ F Copyright 2000 by Allmand Bros. 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U. ar.•. _ _.,a! ., ° ", � ,,� airy _ 1,� 1 ;� ` t .� _ [ : pwr p» �Ir , r pill �` jJr • r tell, � F ej s •. c i � � • d 'ww.illi�ill • � 3 � ! / i Y-'•-• °•� • • • • • -• •4•• ••e•y•4 •••• • • • • t • • I •••i we - - 'y,... �:' _ .. .., _ •aT. :I' a .. 3 v 'a C:) C) m O CD m CN W CD CD C:) C:) C4 LW C14 m N co O C'4 cn CY) cr) C) Yo C:) m M C.0 CD E E— cr) MO CV) Ln co CZ) m C3 m CD m 317 c gw Q Q LA 0 E �oI i ri E 2 LLA V gw Q Q LA 0 E �oI i ri I a° b 4 N_ &E a W w C „f 0 6 C If� lip I I • (B 'w LD -. uJ ~ + t t � t L t U V f f F W~• � 5 e t � J « 1 • • w � 0 0 or .l of E� a 0 0 0 U cn 0 a O O a s., U WO COD Con wcn c E� a 0 0 0 U cn 0 a O O a 0 A r� E� 0 n • • I* Don Webb 349 645 3233 08/08/02 03:s8pm P Temporary Lights at Mariners Park August b, 2002 To: Parks Beaches and Recreation Commission From: Some of the Mariners Park Neighbors LLIM In recognition of the delayed opening of the Bonita Canyon Sports Park which, when opened early next year will provide several more soccer fields, some of the Mariners Park neighbors living on Dover Drive and Mariners Drive would like to support the AYSO request for temporary lighting at Mariners Park if the following conditions are met: Recommended Conditions: That a single portable light tower (max ht.= 30 feet & a max 4000 watts of lighting, as shown in the staff report) be allowed to be used on a temporary basis at Mariners Park for AYSO practices (no regular games) from September 1 to November 30, 2002, Monday through Friday nights. 2. That the temporary lights be turned off no later than 9:00 pm. If the temporary lights are left on beyond 9:00 pm more than three times, the permit will be canceled and the temporary light tower must be removed from the Park. 3. That the generator for the lights be muffled to the extent that it can not be heard from the front yards of the houses along both Dover Drive and Mariners Drive or inside of the library. 4. That the placement and aiming of the portable light tower conform with the drawing attached to the P.B. & R. Commission staff report for August 6, 2002, Item 8, titled: Request for Temporary L bts at Mariners Park. If the neighbors, the Recreation Services staff and AYSO leaders all agree on a placement that has less impact on the neighboring homes, then that placement may be used. 5. That this permit not be extended. Submitted by: Don Webb 1821 Mariners Drive Newport Beach, CA 92660 (949) 646 -3133 Kok) L� UCP�t 11.5 e OL Don Webb 949 645 3233 " 08/06/02 03:56pm P. 001 • Temporary Lights at Mariners Park August 6, 2002 LI 0 To: Parks Beaches and Recreation Commission From: Some of the Mariners Park Neighbors In recognition of the delayed opening of the Bonita Canyon Sports Park which, when opened early next year will provide several more soccer fields, some of the Mariners Park neighbors living on Dover Drive and Mariners Drive would like to support the AYSO request for temporary lighting at Mariners Park if the following conditions are met: Recommended Conditions: 1. That a single portable light tower (max ht.= 30 feet & a max 4000 watts of lighting, as shown in the staff report) be allowed to be used on a temporary basis at Mariners Park for AYSO practices (no regular games) from September 1 to November 30, 2002, Monday through Friday nights. 2. That the temporary lights be turned off no later than 9:00 pm. If the temporary lights are left on beyond 9:00 pm more than three times, the permit will be canceled and the temporary light tower must be removed from the Park. 3. That the generator for the lights be muffled to the extent that it can not be heard from the front yards of the houses along both Dover Drive and Mariners Drive or inside of the library. 4. That the placement and aiming of the portable light tower conform with the drawing attached to the P.B. & R. Commission staff report for August 6, 2002, Item 8, titled: Request for Temporary Lights at Mariners Park. If the neighbors, the Recreation Services staff and AYSO leaders all agree on a placement that has less impact on the neighboring homes, then that placement may be used. 5. That this permit not be extended. Submitted by: Don Webb 1821 Mariners Drive Newport Beach, CA 92660 (949) 646 -3133 . �du k� va� t S +n 6t VO U" 2 r(G) eQ1�. � ate Locw�Lr�t,l�s l p�Qpo�e (�E4� -3133 E • • Don Webb $43 64S 3233 08/06/02 03!SSpm P. 001 Temporary Lights at Mariners Park August 6, 2002 To: Parks Beaches and Recreation Commission From: Some of the Mariners Park Neighbors In recognition of the delayed opening of the Bonita Canyon Sports Park which, when opened early next year will provide several more soccer fields, some of the Mariners Park neighbors living on Dover Drive and Mariners Drive would like to support the AYSO inquest for temporary lighting at Mariners Park if the following conditions are met: Recommended Conditions: That a single portable light tower (max ht: 30 feet & a max 4000 watts of lighting, as shown in the staff report) be allowed to be used on a temporary basis at Mariners Park for AYSO practices (no regular games) from September 1 to November 30, 2002, Mondaythrough Friday nights. 2. That the temporary lights be turned off no later than 9:00 pm. If the temporary lights are left on beyond 9:00 pm more than three times, the permit will be canceled and the temporary light tower must be removed from the Park. 3. That the generator for the lights be muffled to the extent that it can not be heard from the front yards of the houses along both Dover Drive and Mariners Drive or inside of the library. 4. That the placement and aiming of the portable light tower conform with the drawing attached to the P.B. & R. Commission staff report for August 6, 2002, Item 8, titled: Request for Temporary Lights at Mariners Park If the neighbors, the Recreation Services staff and AYSO leaders all agree on a placement that has less impact on the neighboring homes, then that placement may be used. 5. That this permit not be extended. Submitted by: Don Webb 1821 Mariners Drive Newport Beach, CA 92660 (949) 646 -3133 70�; �+ Fes, �)dk) � VaA S 6t 40 un CJ �c) th CY Qt Hare �,'e t(fe jt*1 r`ow1 l pr©p°k'- (oA�)444 -3(3.3