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Home My WebLink About2 - GS Activity Report4 �EWPp� WAW w- tr C'9<I FOR��P PB &R Commission Agenda Item No. September 3, 2002 TO: Parks, Beaches and Recreation Commission FROM: Park and Tree Maintenance Superintendent SUBJECT: Parks and Tree Divisions Activities Report Park Division Activities 1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. The eastside of the park was hydro- seeded in mid - August. The middle park areas are scheduled to be hydro- seeded in early September. The westside of the park along MacArthur Boulevard is scheduled to be completed in October 2002, with hydro - seeding to follow. There will be an additional five months of landscape maintenance by the contractor. The Park identification signs were installed and painted with anti - graffiti sealer this past month. 2. The Commission approved a tree donation from the Niederhaus family. Staff installed the Coast Live Oak tree at Castaways Park. 3. The redevelopment of the Irvine Avenue medians, between Westcliff Drive and Dover Drive, is in progress. The project includes irrigation, plantings and hardscape improvements, and a retaining wall. The wall permits Staff to deep water the Eucalyptus trees. 4. The redevelopment of the Jamboree Road medians, between Bristol Street and Campus Drive, is in progress. The project includes irrigation, plantings, and hardscape. 5. Field renovation work, in preparation for soccer and football seasons, was completed Citywide. This work included seeding, detaching, aerating, and fertilizing the athletic fields. Upcoming Activities for September 1. The planting of replacement shrubs and ground covers will continue Citywide. • 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. H.Tarks and TreesTarks2002%PBMSep�mbeAParks & Tree Acdvity.dm 0 3. Staff will continue coordinating the annual control of rodents with contract services. Tree Division Activities During the month of August, 660 trees were trimmed, 124 trees were planted, 3 trees were removed with Commission approval, and 4 emergency tree calls were responded to. The Urban Forester received 80 tree maintenance requests. 1. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 2. Annual tree trimming has begun throughout Newport Beach. The trimming started with the Coral trees at the Shore Cliffs area. Selected Coral, Palm, Eucalyptus, and Ficus trees will be trimmed as part of the annual tree- trimming program. 3. Attached, for your review, is the Annual Tree Maintenance Highlight Report for the past Fiscal Year July 2001 to June 2002, provided by West Coast Arborists. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past two months. Addresses of removed trees have been added as per a Commission request. As a matter of information, the Eucalyptus trees along Avon Avenue in Cliff Drive Park were placed on the Special Tree list prior to 1985. Park and Tree Maintenance Superintendent Attachments: WCA Annual Tree Maintenance Report Tree Activity Report 2002- 2003 H:\Parks and Tnes\Parks2002\PHR \Se tember\Parks& Tree Activity.doc O t�- OANNUAL TREE MAINTENANCE HIGHLIGHT REPORT City of Newport Beach 2001 -2002 Fiscal Year HIGHLIGHTS The City of Newport Beach and West Coast Arborists have been working to- gether since 1994. Systematic tree maintenance reduces the long term ex- penses of the urban forest while main- taining the financial value of one of the City's most valuable assets: trees. This pro - active approach to managing the ur- ban forest improves public relations, pro- vides equitable service to the commu- nity, reduces liability exposure, and im- s urban forest health. Throughout t asst fiscal year, West Coast Arborists pruned over 13,800 trees in accordance with the 2001 -2002 fiscal year con- tract. 2001-2002 MAINTENANCE RECAP • Pruned 13,879 trees • Removed 10 trees • Planted 540 trees CUSTOMER RELATIONS As a company, we pride ourselves on out- standing customer ser- vice. As part of this ` program, we have re- ceived numerous letters %' from happy homeown ers throughout the City. Newport Beach resident, Edward Foster writes, "It is my opinion that the Foreman and his crew did an excellent job in trimming the trees, cleaning up afterward, as well as working with the people that reside in our neighborhood. It is especially benefi- cial that the Foreman stayed with his crew throughout the day; being on the Job allows him to supervise for safety and quality of work as well as providing the community with an onsite contact per- son. Thank you WCA!" WORK PERFORMED BY MONTH Jul Aup Sep Oct Noe Dec Jen Fe0 Mar Ap Mar Jul. Team 411r in the City of Newport Beach #1 SPECIE PRUNED Of the 13,879 trees pruned this fiscal year, 2,609 were Washingtonia robilstas, making them the number one species pruned. The Mexican Fan Palm flour- ishes in full sun and can withstand aridity but thrives on moisture. As a slender, fast growing palm it can grow to one hundred feet in height, mature trees take on a natural curvature, young ones start at an angle but will grow upright. TOP 10 SPECIES PRUNED EVERGREEN PEAR fiae ALEPPGPINE INDIAN LAUREL FIG Sep; JACARANDA B% 6 °-. BRISBANE BON S% MEXICAN FAN PALM 30% I EMON - SCENTED GUM 9' 9% CARROTWOOD 9% AMERICANSWEETGUM RUSTY LEAF FIG ti% 12% I G Trimming ❑ Removals ❑ Planting I West Coast Arborists, Inc.: "Tree Care Professionals Serving; Communities Who Care About Trees. COMPUTER SOFTWARE WCA developed a Microsoft- compatible program based on the needs of our cus- tomers. ArborAccess is a tool available that is useful for managing the urban for- est. Because the program was designed by WCA, we have the capability to mod- ify and improve it in response to our cus- tomer's. The user - friendly program can store, retrieve, update, delete and add tree records and work histories. As part of our Complete Urban Forestry Man- agement Program, the tree inventory and work history is updated automatically with each Invoice that is received. This eliminates the City staff from having to manually update the work history por- tion of the tree inventory and keeps the Inventory current. TREE INVENTORY The success of any urban forest manage- ment program depends on the manage- ment of information. Such information allows the City to make significant deci- sions on tree- related issues. Daily record keeping, maintenance scheduling and re- porting are required to operate an effec- tive urban forest tree care program. A unique feature of our program is that the tree inventory is automatically updated with each billing period, as work is per- formed, saving the City time and money maintaining the tree inventory. GLOBAL POSITIONING SYSTEM (GPS) In addition to the standard tree inven- tory, WCA can also collect inventories using Global Positioning Systems. The inventory can be linked directly to a Geographical Information System (GIS) such as ArcView. The trees are identi- fied by their global coordinates of longi- tude and latitude within one meter. The City can then overlay the tree inventory with other infrastructure assets. The City will implement this inventory program the upcoming fiscal year. MASTER STREET TREE PLAN The goal of the Master Street Tree Plan is to develop an effective tree care pro- gram consistent with the City's objectives and to provide options to minimize maintenance costs. It is intended to pro- tect the value of existing trees and pro- vide a method of enhancement for the future. Accurate analysis of the present tree population permits forecasting for future maintenance needs. The steps used in compiling the Master Street Tree Plan are: • SET GOALS 8t ESTABLISH GUIDELINES • CREATE A SPECIE PALETTE • COLLECT DATA • SPECIE RECOMMENDATION BE SELECTION • COMPILE MASTER STREET TREE PLAN DRAFT • CITY COUNCIL APPROVAL • COMMUNITY OUTREACH • SUCCESSFUL REFORESTATIONI A Master Street Tree Plan was imple- mented by the City In October 2000. �1 MODEL SAFETY ENVIRONMENT Safety standards are a top priority at WCA. Our line of work demands thm work is performed in a manner that vides the maximum safety to the general public as well as our employees. Our crews are instructed to follow safety stan- dards. We have one of the most exten- sive safety training programs in the indus- try. We provide our employees with state -of -the -art training and instructional sessions company -wide. URBAN FORESTRY PROFESSIONALS West Coast Arborlsts is successful be- cause of its employees. We employ over 30 Certified Arborists and 100 Certified Treeworkers. The International Society of Arboriculture certification provides an educationally challenging program de- signed to upgrade the knowledge and proficiency levels in the tree care profes- sion. The Treeworker Certification is to establish a meaningful standard of skill and work quality, and to promote safe work practices. In an effort to provide the best possible tree care, WCA hires, trains, and assigns Certified Treeworkers and Arborists on all of our projects. This insures that a higher level of service has been obtained and that safe work prac- tices will be performed. 0. W L1,y rv� r SY.-io�ga TREE INVENTORY The success of any urban forest manage- ment program depends on the manage- ment of information. Such information allows the City to make significant deci- sions on tree- related issues. Daily record keeping, maintenance scheduling and re- porting are required to operate an effec- tive urban forest tree care program. A unique feature of our program is that the tree inventory is automatically updated with each billing period, as work is per- formed, saving the City time and money maintaining the tree inventory. GLOBAL POSITIONING SYSTEM (GPS) In addition to the standard tree inven- tory, WCA can also collect inventories using Global Positioning Systems. The inventory can be linked directly to a Geographical Information System (GIS) such as ArcView. The trees are identi- fied by their global coordinates of longi- tude and latitude within one meter. The City can then overlay the tree inventory with other infrastructure assets. The City will implement this inventory program the upcoming fiscal year. MASTER STREET TREE PLAN The goal of the Master Street Tree Plan is to develop an effective tree care pro- gram consistent with the City's objectives and to provide options to minimize maintenance costs. It is intended to pro- tect the value of existing trees and pro- vide a method of enhancement for the future. Accurate analysis of the present tree population permits forecasting for future maintenance needs. The steps used in compiling the Master Street Tree Plan are: • SET GOALS 8t ESTABLISH GUIDELINES • CREATE A SPECIE PALETTE • COLLECT DATA • SPECIE RECOMMENDATION BE SELECTION • COMPILE MASTER STREET TREE PLAN DRAFT • CITY COUNCIL APPROVAL • COMMUNITY OUTREACH • SUCCESSFUL REFORESTATIONI A Master Street Tree Plan was imple- mented by the City In October 2000. �1 MODEL SAFETY ENVIRONMENT Safety standards are a top priority at WCA. Our line of work demands thm work is performed in a manner that vides the maximum safety to the general public as well as our employees. Our crews are instructed to follow safety stan- dards. We have one of the most exten- sive safety training programs in the indus- try. We provide our employees with state -of -the -art training and instructional sessions company -wide. URBAN FORESTRY PROFESSIONALS West Coast Arborlsts is successful be- cause of its employees. We employ over 30 Certified Arborists and 100 Certified Treeworkers. The International Society of Arboriculture certification provides an educationally challenging program de- signed to upgrade the knowledge and proficiency levels in the tree care profes- sion. The Treeworker Certification is to establish a meaningful standard of skill and work quality, and to promote safe work practices. In an effort to provide the best possible tree care, WCA hires, trains, and assigns Certified Treeworkers and Arborists on all of our projects. This insures that a higher level of service has been obtained and that safe work prac- tices will be performed. 0. 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