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HomeMy WebLinkAbout09/03/2002 - PB&R CommissionSEPTEMBER 3, 2002 APPROVED PB &R COMMISSION MINUTES CITY OF NEWPORT BEACH • Parks, Beaches 8 Recreation Commission Regular Meeting September 3, 2002- 7pm CONVENED AT 7:03pm ROLL CALL Commissioners Present: Allen, Englebrecht, Skoro, Tobin Absent: Beek, Ruzicka Staff: David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Englebrecht to approve the minutes of August 6, 2002. Motion carried by acclamation. PUBLIC COMMENTS Nancy Chocak, 233 Santa Ana requested that the signs at Cliff Drive Park be modified to close at 10pm. • CONSENT CALENDAR 1. Correspondence 2. Item pulled by Director Niederhaus 3. Recreation a Senior Services 4 Bench Donation To accept bench donation from Newport Beach Sister City Association and the Newport Balboa Rotary Club in memory of Wendell Fish to be installed at Irvine Terrace Park adjacent to the Sister City Garden. 5. Item pulled by Superintendent McGuire 2. Park Ft Tree Division — Director Niederhaus asked the Commission to review the Annual Tree Maintenance Highlight Report attached to the monthly report. Jan Vandersloot, 2221 E. 16`h Street questioned staff on the reasons for the 13 claim related removals. He asked if all precautions had been taken before actual removal, such as root barriers. Director Niederhaus stated that these removals had been approved by the Risk Manager and the City Manager because of hardscape and or public property damage. Chair Allen stated that those particular 13 removals had been discussed in detail at the Study Session on August 13 and suggested to Mr. Vandersloot that if he needed more • information that it could be obtained by visiting the City Clerk and reviewing tree removal damage claims. 5. Facility Inspections - Superintendent McGuire stated that she would like the inspection sheets back earlier than past years to be used when submitting the CIP budget. Parks, Beaches £t Recreation Commission Regular Meeting • September 3, 2002 Page 2 Motion by Commissioner Skoro to accept items 1- 5 of the Consent Calendar. Motion carried by acclamation. DISCUSSION ITEMS 6. Cliff Drive Park — Superintendent McGuire stated that a public meeting had been held to discuss proposed changes to the park. She then introduced David Volz to the Commission. Mr. Volz, Vo[z Design stated that it had been a challenge to redesign this park to make it ADA accessible. He reviewed the plans with the Commission stating that there had not been enough space to have two sets of age specific play equipment; so equipment had been selected that could be used by most of those two age groups. Discussion ensued regarding ADA specifications. Chair Allen opened the public discussion. Nancy Chocek stated that most adults would not let their children play on the equipment as it is today and asked if this equipment would be safer and had the City used this manufacturer in the past. • Superintendent McGuire stated that more than 75% of the play equipment supplied by the same manufacturer. Maryanne Ray[, 426 San Bernardino, stated that the park is unsafe as it stands today. She stated that safety is the real concern. She stated that the play equipment should be for children 6 and younger as most older children do not use the park. Chair Allen closed the public discussion. Motion by Commissioner Englebrecht to approve the conceptual plan submitted by Volz Design. Motion carried by acclamation. 7. Field /Park Ambassador Program - Superintendent McGuire stated that the Committee had met several times and wanted to reemphasize to the Commission that if this was approved to be forwarded to City Council that it state that this program would be completely self - funding and would be met by a combination of raising reservation fees and youth group donations. She also noted that it was modeled after the Costa Mesa program. Commissioner Tobin noted his concern of costs, benefits, use of vehicles, stated that he felt that the cost for this program was not worth it, and that it would feel like Big • Brother was watching. Commissioner Eng[ebrecht voiced that there the co- sponsored sports teams have let us know that there is a real need for this program. He stated that because it works so well in Costa Mesa, that many of the un- sponsored teams are moving to Newport Beach fields. Parks, Beaches Et Recreation Commission Regular Meeting • September 3, 2002 Page 3 Commissioner Skoro asked Superintendent McGuire if the City Manager had voiced any opinion on the proposed program. Superintendent McGuire stated that she had kept the City Manager updated but had not voiced any opinions. Discussion ensued regarding recommendations by the Police Department. Chair Allen suggested that this be tabled until October and that Captain Henisey be invited to attend. Chair Allen opened the public discussion Charles Massengill, Newport Harbor Baseball urged the Commission to support this program, and stated because of the success of the Costa Mesa program that it was becoming difficult here in Newport Beach as the non- sponsored teams were moving to Newport Beach fields to use. - Motion by Chair Allen to table discussion until October and have staff request that • Captain Henisey from the Police Department attend. Motion carried by acclamation. 8. Irvine Terrace Park Encroachments - Map of Irvine Terrace Park was distributed showing right of ways, easements and lot lines. Director Niederhaus stated that some of the homeowners had made improvements on their property. None had requested encroachments with their building permits. He stated that the Public Works Department had begun researching this back in 2000. They are in the process of notifying the homeowners. He stated that discussions are being held within the City on whether the property could be purchased by the homeowner. He stated that Director Badum is working on a staff report and hope to complete it for the October or November Commission meeting. Chair Allen stated that she had talked to former Public Works Director Don Webb, who stated that there were two storm drains under the property and the Public Works defines the needs for easements. Discussion ensued regarding the setback, property line change and that it would need to go the Planning for those decisions. Chair Allen stated that she is inclined to suggest that this issue be forwarded to the appropriate Commission. • Commissioner Skoro stated that he would like assurances that this will happen and that the City Manager schedule a study session to discussion it later in October. ,Parks, Beaches £t Recreation Commission Regular Meeting • September 3, 2002 Page 4 Motion by Commissioner Skoro that issue be tabled until October, that a staff report will be included and that it be recommended that a study session be schedule for either October 8 or 22. Motion carried by acclamation. 9. Committee ADpointments and Reports Park Development - nothing new to report Recreation ft Open Space Element - nothing new to report. Recreation Activities - nothing new to report Seniors - nothing new to report FUTURE AGENDA ITEMS Bench Donation - Irvine Terrace Park Goldenrod Bridge - Historical Plaque Facility Inspection Encroachment of Irvine Terrace Park Field /Park Ambassador Program "How to become a Special Tree" Review of Special Tree List with Criteria Change of November Meeting date. • ADJOURNMENT - 8:40pm Submitted by: Teri Craig, Admin A sistant •