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HomeMy WebLinkAbout7/7/2003 - Agenda PacketJULY 7, 2003 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches and Recreation Commission • Monday, July 7, 2003- 7Dm— City Council Chambers AGENDA ORDER AND ROLL CALL RECOGNITION • Michael Andraszczyk — broke 1600 meter record at SCMAF Track Meet • Austin Wobrock — won the Regional Team Competition for Pepsi Pitch, Hit & Run major league baseball competition skills SEATING OF NEW COMMISSIONERS ELECTION OF OFFICERS DIRECTOR'S COMMENTS • Director Knight • Director Niederhaus PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and place the completed sign -in card provided at the podium. Speakers are limited to three minutes on all agenda items. 1. Minutes of the June 4, 2003 study session and regular meeting. waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 3. Recreation l3 Senior Services Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 4. Bench Donations. Accept two bench donations from Gina Stewart to replace existing deteriorating benches on the bayfront at the end of Medina Way. 5. Bench Donations. Accept one bench donation from Kelly Aguerre to be installed at Corona del Mar State Beach. 6. Bench Donations. Accept one bench donation from Helen Rask to be installed at the Balboa Pier. • II. OLD BUSINESS 7. Marina Park Walkway Gates - Informational Report Action - Remove 10 gates bordering Marina Park that provides access to the beach along the bay - Retain the gates Barks, Beaches and Recreation Commission Monday, July 7, 2003- 7Dm— City Council Chambers AGENDA - Page 2 .8. Castaways Park Revegetation Project Action Recommend or deny: • For staff to forward an amendment to the City Council regarding the plant palette to replace California native plants at certain areas of the project with California native grass • Approve submittal of a budget amendment for $30,400 to City Council to fund the plan amendment ($25,000) and a project funding shortfall of $5,400. III. NEW BUSINESS 9. Donation List Ideas - Information Only. 10. Update on Grant Availability - Status report. IV. CONTINUED BUSINESS 11. Committee Reports. — Verbal Report by Chair of committee — New Committee Assignments • Finance — Garrett & Skoro • Park Development —Skoro (Chair), Allen & Beek • Rec & open Space Element — Garrett • Recreation Activities — Englebrecht (Chair), Ruzicka& Tobin • Seniors —Tobin & Skoro • Ad Hoc — Community Service Award - Garrett, Ruzicka & Skoro — Tree Committee Allen, Skoro Be Tobin — Youth Sports Liaison — Ruzicka V. FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. n U 0 K CITY OF NEWPORT BEACH Parks, Beaches It Recreation Commission Regular Meeting June 4, 2003- 7:30pm Convened 7:30pm ROLL CALL Present: Debra Allen Roy Englebrecht Bill Garrett Gregory Ruzicka Val Skoro Tom Tobin Absent: Pat Beek Staff: Marie Knight, Recreation & Senior Services Director David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant DIRECTOR'S COMMENTS Director Knight encouraged the Commission to attend the 22 "d Annual Corona del Mar 5K • on Saturday, May 7; Recreation Manager Sean Levin has been working very closely with the Corona del Mar Chamber of Commerce on this event. Director Knight stated that the Bonita Canyon Sports Park is looking at late summer or early fall for the grand opening and are still working on some different issues with the contractor; she also stated that July is Parks and Recreation month and the Council will issue a Proclamation at the June 24 meeting and asked for a Commissioner to attend to accept the Council Proclamation. Chair Allen asked Commissioner Tobin to attend. Due to anticipated absences, the June Park Development meeting will be cancelled. Director Niederhaus stated that the Bonita Canyon Sports Park has had numerous problems with the landscape maintenance company changes and difficulties with the landscaping. He stated that the Council had approved an annual $116,000 maintenance contract for the entire park at their last meeting with the provision that on or about June 1' the City would take over maintenance of the east end and sections of the park. He noted that his staff will be surveying the park and come to some consensus about when the entire park could open. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the regular meeting of May 6, 2003. 2. Item pulled by Commissioner Garrett 3. Recreation Et Senior Services Activity Report 4. . Item pulled by Commissioner Tobin 5. Tree Donation. Donation of one Melaleuca Linariifoha tree to be planted at Bonita Canyon Sports Park by Stop Polluting Our Newport. 6. Dog Nuisance Dispenser Donation. Donation of Dog Nuisance Dispenser for Irvine Terrace Park by Irvine Terrace Homeowners Association. Parks, Beaches Ft Recreation Commission Regular Meeting June 4, 2003 • Page 10 2. Parks Et Tree Division Activity Report - Commissioner Garrett questioned the status of the Hotel ficus tree on Main Street. He stated that he had been looking at it for a number of weeks and it is looking pretty bad - looks like it is on its last leg. Just wondering what was involved with removing it - will it be a decision that staff makes - if in fact it does not survive? Director Niederhaus stated that it was a good question. He stated that staff has been asked by the Mayor and the City Manager for a continual update on the Hotel ficus tree. He stated that Main Street is now finished as far as the street pavement and this week they are pouring the west section of south Main and that was a very critical junction in the project because staff had thought that the tree was declining quickly enough that the tree might have to be removed before the sidewalk was placed. However, the tree has declined three times since last November, and each time it has recovered, and if you look closely you will find new growth throughout the tree. Much of the upper part of the tree is dead but below that the tree is alive, but is not to the junction where the Urban Forester or I can recommend to the City Manager that it be removed as a hazardous tree. The ficus tree will remain and there is an outside chance that it will recover yet again. If so, it will be pruned again as far as shaping and staff just needs to stand by and keep a careful watch of the tree. He also stated that the Coral Gums look beautiful and are ready to be planted by mid to late June. • 4. Bench Donation A. Donation of one bench to be installed at the Wedge adjacent to West Jetty View Park by Marcia Austin - Zacharias Commissioner Tobin stated that he really feels for staff when they are approached by people requesting benches. He has noticed that the bench requests on the Peninsula and other areas have been getting rather out of hand. It is very cost effective for someone to get a $300 bench when the gentleman next door to me has a memorial business and the cheapest thing that you can purchase from there is $7,000. 1 notice that one bench request on the Point is from a lady somewhere in Oregon and the person that passed away enjoyed the Wedge. Well there are thousands of people that enjoy the Wedge and I am sure that a lot of them are passing on. There are not enough bench locations to go around. Director Niederhaus stated that staff is put in a difficult position when approached by the public that wants to donate something to the City. He stated that staff tries to fit their interests with the City needs. In this case they were very specific about the location. We did approach the Balboa Peninsula Point Association because in the past they have had some reservations about having donations from out of the area. Staff is sensitive to Commissioner Tobin's comments and will try to do a better job in the future but in some cases we don't • have any choice but to bring it to the Commission. A member of the family and a representative from the Association are in the audience. Staff would like to take a neutral position on this if possible. Chair Allen opened the public discussion Parks, Beaches l3 Recreation Commission Regular Meeting June 4, 2003 • Page 11 Scott Porterfield, son of the donor stated that he has a business in Newport Beach and that his mom does live in Oregon, but that a lot of family members are here in Newport Beach and are looking forward to having that bench installed. He stated that he is passionately looking forward to having that bench placed. Mr. Porterfield stated that it is not just some woman in Oregon wanting to buy a bench for her son. He urged the Commission to support their request for the bench. Kent Dillishak, BPPA President, stated that this request had come up before they were able to have their normal Association meeting. So tonight he would be speaking as a resident within a few doors of Jetty Park to express some concerns and suggest that the bench placement be reconsidered. He stated that first of all he is concerned about the proliferation of benches at Jetty Park, there are currently 7 benches at the park that rim the channel and relatively evenly spaced among the grass and trees and those benches represent a pretty cluster of benches facing the channel. He stated that this bench request would make eight and the difference here is that this one is proposed to be put out on the beach. He stated that we have always taken a position as an Association that we did not want to encroach onto the beach. So the placement is wrong as well as the proliferation of benches. In addition to the benches I have already discussed there • is a grassy area at the end of Channel Drive which is a small park with two benches. Mr. Drillishak stated that it is conceivable if we are not careful that the whole grassy area could be surrounded by benches. So for all these concerns we think that this is the wrong thing to be doing by placing a bench at that location. He stated that we are residents of the Peninsula and we use the Jetty Park as much as anyone we are very concerned about the look and feel of the park and we are very much concerned about the proliferation of benches and that there should be a cap on placement and that if we are not careful that there will be no places for residents of the Peninsula to have to ability to place benches. So for all those reasons he urged the Commission to either table or deny this request for the time being and find a better solution. Chair Allen closed the public discussion Chair Allen asked Director Niederhaus if the City has any kind of criteria for the number of benches; and if we don't should we? Director Niederhaus stated that it is a good suggestion, possibly two actions should be taken tonight. He stated that there is no criteria, that staff tries to use good taste and design and not have too many at any one location. He stated the photograph shows where the bench would be placed between the trees and not within the cluster by the entrance and exit points. He stated that quite frankly • they would rather have people sitting on the benches than climbing or sitting on the trees. He stated that he realizes that this is a sensitive issue but there is plenty of room for more benches - so there might be two actions; one to approve this action and the other might be to give direction to staff that West Jetty Park has its limit of benches at this time. 13 Parks, Beaches ft Recreation Commission Regular Meeting June 4, 2003 • Page 12 Commissioner Englebrecht asked if the final approval rested with the Parks, Beaches and Recreation Commission? Director Niederhaus stated that yes, by Council policy. Staff makes the recommendation and then goes to Commission for approval. He stated that we do try to deal with these in a sensitive matter there is obviously a lot of emotion attached to the donation and the location as the gentleman said but on the other side there is some neighborhood concern. But that concern could be allayed if some type of limit was made by the Commission so that staff is not placed in this position. Commissioner Englebrecht asked how many bench donations had been denied in the last 10 years. Director Niederhaus stated that he could not recall any and that staff rarely buys any except for replacement benches because of vandalism. He stated that they depend on donations and that there is not even a budget line to purchase new benches. Director Allen stated that she believes there have been some denials in the past. • Discussion ensued regarding placement of benches in the past. Director Niederhaus stated that staff is recommending approval of this request but that the Commission consider a limit of benches if that is there desire. Commissioner Englebrecht suggested that staff come up with a list for of items that could be donation in addition to benches and maybe come up with some creative ideas so that we do not run into this problem again. He stated that he appreciates that these people want to do; it's a nice gesture and you hate to deny anything like this, but there is a certain limit to generosity. Commissioner Garrett stated that one of his favorite things to do is to ride his bicycle down to the end of the Peninsula and often there are lines of people waiting to sit there. I personally don't think there is a shortage of benches there concerning the location, this location is not on the beach. He stated that this would be an ideal place for a bench as it is a shady place. However this is not on the bench. Motion by Commissioner Garrett to approve the donation of one bench to be installed at the Wedge adjacent to West Jetty View Park by Marcia Austin - Zacharias. • Discussion ensued regarding possible other types of donations. Commissioner Ruzicka asked that this item be tabled until next month /'`f Parks, Beaches ft Recreation Commission Regular Meeting June 4, 2003 • Page 13 Chair Allen agreed. Commissioner Englebrecht stated that if Commissioner Garrett bikes there every weekend then he would take his word for it that there is a need for additional benches and that this bench placement is not on the beach and called for the question. Motion tied and therefore fails by the following vote: Ayes: Englebrecht, Garrett, Skoro Nays: Allen, Ruzicka, Tobin Absent: Beek B. Donation of two benches to be installed at San Joaquin Park by Nancy Whelan - Director Knight stated that there is someone in the audience that will want to speak to this item as well but as some of you may know Candace Mason was a part-time tennis instructor for the City of Newport Beach for over 25 years and unfortunately passed away in April. Many of her students expressed a desire to do some a memorial to her for the many years of instruction, she taught at San Joaquin Hills, so in working with some of her students and family, benches and or • trees were discussed; but ultimately it was decided that after the fundraising that they would like two benches to be placed at that location as there was a need for them. Commissioner Tobin stated that he thought two was an overkill but possibly one bench was called for. He stated that he would like to hold his remarks until Director Niederhaus returned as he had stepped out of the room momentarily. Chair Allen opened the public discussion Nancy Whelan stated that she was representing Candace's many students and family and that she had called Director Knight and the first thing that came to mind was a plaque on Court 2 where she spent her time; but was told would not be permitted in accordance with Council policy; and the only thing they could do was a bench. She stated that they had raised over $2000. She also noted that there are no memorial benches at the park and the reason she was here was because she wanted the wording to be changed, never thinking that the Commission would turn down a donation. Ms. Whelan asked that the plaque on the bench state: In Memory of Candace Mason not For Candace Mason as stated in the staff report. She stated that the benches are actually about $700 plus the plaque so it really is not quite as easy as just throwing down $300. • Commissioner Englebrecht stated that he is just speechless that the prior donation was not passed and how this Commission could do that is beyond me. Chair Allen again asked staff to come up with an additional way to donate instead of just benches that could be offered to people. 1S Parks, Beaches Et Recreation Commission Regular Meeting June 4, 2003 • Page 14 Discussion ensued regarding bench requests and the need for other possible types of donations. Commissioner Ruzicka stated that it is the Commission's responsibility to look at each request and not approve any summarily. Director Knight reminded the Commission that staff does not have a budget line number for benches and that at a lot of the parks the City relies on donations in order to supply that amenity. We are also hoping that someday Bayview Landing will be a park and we have talked over and over again that amenities will need to be provided by private donations. Possibly staff could come back with a report for future site locations for benches or trees; trees were offered to this group as a possible donation also. They wanted to put the benches there because Candace spent a lot of her time teaching there, and looking at the park it certainly makes sense to add benches for those that are waiting to play tennis. Commissioner Englebrecht stated that this was a good idea. Ms. Whelan again asked the Commission to change the phrase on the plaque. • Chair Allen closed the public discussion Director Knight stated again that it was not possible according to Council Policy. Commissioner Tobin stated that there is one plaque on the Island which states They went to bed each evening always speaking. He asked Director Niederhaus if he was aware of that plaque. Director Niederhaus stated that he had not had time to read each plaque in the on the benches at Balboa Island. Director Knight stated that this policy is set by Council and that possibly this plaque was approved prior to the revision which now dictates this wording. Commissioner Garrett stated that he can see that there are possible places where there are possibly too many benches and believes that there was enough room for the one at the Jetty, but the City as a whole is a long way from having too many benches. Motion by Commissioner Garrett to approve the donation of two benches to be installed at San Joaquin Park by Nancy Whelan. • Commissioner Tobin asked if this was for two and stated that he could approve one not two. Motion carried by the following vote: Ayes: Allen, Englebrecht, Garrett, Ruzicka Skoro Nays: Tobin 14o Parks, Beaches rt Recreation Commission Regular Meeting June 4, 2003 . Page 15 Motion by Commissioner Skoro to accept items 1 through 3, 5 and 6 of the Consent calendar. Motion carried by acclamation. OLD BUSINESS 7. Corona del Mar State Beach — BeachQOer Amenity Improvement Project - Lloyd Dalton, Design Engineer stated that he and George Berger have been working with an architect to redesign public facilities at Corona del Mar State Beach. Prior to that time a public outreach was started by Deputy City Manager Dave Kiff to find out what the public wanted to see at the beach. Public outreach has been done with public meetings and is outlined in the staff report. He stated that they are seeking approval of the conceptual plan of the project. Jason Briscoe of Robbins Joregenson Christopher AIA presented the conceptual plan. Chair Allen stated that she has received many phone calls regarding the second story of the building. Mr. Briscoe stated that the lifeguards feels that the height is needed as the lifeguard • will be able to do their work and also be able to have a clear view of the ocean, beach, participants and staff. He stated that the lifeguards reasoning is quite compelling and that it will dramatically increase safety and commented that he wished that Jim Turner or one of his comrades were here so that they could give you those statistics. Chair Allen stated that she has not heard from the lifeguards either in writing or at any of the public outreach meetings on why this is needed and suggested that they may want to make that case and why it is a critical safety element of the project. Discussion ensued regarding the possible nominal impairment of any view. Commissioner Skoro commended staff for the outreach project and wondered when it would be going to the Coastal Commission. Mr. Dalton stated that if it is approved here tonight and by the Council on June 24 that it would go to Coastal Commission for preliminary approval and hopes to have the design process wrapped up by next summer and begin the bid process and begin work after summer 2004 and open spring 2005. He stated that if the project in concept was approved with parking entry and exit modifications and basic buildings would cost approximately $2.2 M and only have $1.3 M. Chair Allen opened the public discussion • Gordon Kilmer, Corona del Mar State Beach Concessionaire, stated that he believed that the concession has almost been ignored, right now there is almost 3100 square feet under the roof for the concession facility and the concession would be about 1200 square feet and in only one location. He then asked to read the following statement from a letter that was forwarded to the project staff: Two concession stands are needed to serve the public adequately, there would be substantial reduction in public service Parks, Beaches @ Recreation Commission Regular Meeting June 4, 2003 • Page 16 and convenience if only one facility were provided. The popularity and the size of the beach and the scope of the service of amenities currently offered suggest that the public would be under served by one concession stand. He stated that it could be done with one but two would be better. He stated that he is not asking for more money just better facilities for the public. John Lee, Breakers Drive, stated that there is just one guy that wants a building like this so he can have a place to work and it will not help to protect people, he is only going to be looking out the window. He stated that at a public meeting this gentleman stated that he would be coming there early in the morning or late at night. This is definitely not needed for safety reasons. He stated that it is a waste of money, in fact the whole building is a waste of money. Mr. Lee stated that there are tons of people that go to that one building to get food, and what Mr. Killmer says is necessary and it would be better if there were two buildings instead of one. Chair Allen asked if he had any sense of whether his neighbors agreed with him. Mr. Lee stated that he actually lives farther down the street and was sorry that more • residents were not here tonight to comment on it. Mr. Dalton stated that this item would be going to Council on June 24. Chair Allen closed the public discussion Commissioner Ruzicka asked if it was a viable option to accommodate the concessionaire. Mr. Dalton stated that a lot of the residents would say yes it's a big problem, most want nothing down there. We think we have a pretty good design right now with two windows. Commissioner Ruzicka stated that it is the Commission's job to look out for the interests of the public at large and not just for the ones that happen to live on that block. Discussion ensued regarding the size of the concession and the efficiency of the new building. Chair Allen reopened the public discussion Sandra Pianta, Breakers Drive, stated that the beauty of Corona del Mar is the charm and • the beach. She stated that the locals are not looking to develop a modernized structure on the beach nor increase traffic. She stated that she cannot imagine anything being done that would increase traffic, and feels some of those things proposed are directed in that matter. She stated that there are so many things here to comment on but would like to know what their goal is. The beach is charming the way it is. Nothing here maintains the authenticity of the beach. / 8 Parks, Beaches & Recreation Commission Regular Meeting June 4, 2003 . Page 17 Eve Brooke, Breakers Drive, does not see why we need permanent structures for something that is only used for two months of the year. Jan Vandersloot, 16`" Street, argued that two concession stands are needed and that it could increase revenue for the City. Chair Allen closed the public discussion Motion by Commissioner Skoro to approve the conceptual plan as provided. Motion carried by the following vote: Ayes: Allen, Garrett, Skoro Tobin Nays: Englebrecth, Ruzicka Absent: Beek 8. MarinaPark Walkway Gates /Fences - Director Niederhaus stated that this information report was being provided as requested by Commissioner Tobin. Commissioner Tobin stated that he has walked through this community and with all the • gates it gives the appearance of a private area. Commissioner Garrett stated that these gates do not impede anybody. Discussion ensued regarding signage and the gates and unimpeded access. Chair Allen asked staff to bring this item back and notice the MarinaPark residents that the gates would be removed. NEW BUSINESS 9. Reforestation Request - Director Niederhaus stated that this request has been in the works for sometime, and is a cooperative effort between the City and BPPA and has been delayed to some degree by Council Policy G -1 to get the correct items that are noted in the policy. The City had 100 Queen Palms donated by a BPPA resident and half were planted on Balboa Boulevard and the other half on Park Avenue. So the Queen Palm has become the street tree and the Association is asking to remove three trees that have been assessed and valued by the Urban Forester. He stated that normally staff does not take a stand on approval of a request but in this case what the City is trying to do is to extend the entrance way from Balboa Village; an effort to further improve the area. He also stated that that Association had done a public notice regarding the removal of the trees. • Commissioner Skoro asked about the costs to remove. Director Niederhaus stated that there had been some discussion with Council Member Ridgeway and that they possibly needed to talk to the Association regarding those promises. ,Q, Parks, Beaches a Recreation Commission Regular Meeting June 4, 2003 • Page 18 Chair Allen opened the public discussion Kay Mortenseon, BPPA, strongly supports the reforestation to move ahead. She stated that the parkways are way too narrow for the Canary Island and the Fan Palm, has just outgrown. The Dragon tree has holes all over it and it just not a pleasing tree to look at. She stated with the negotiations with the City, this reforestation is the final phase of the beautification project, had worked out a sharing of the costs, understanding is that the City will cover the cost of removals and the BPPA will fund $2100 for three 36" box Queen Palm trees. Commissioner Skoro asked if the Association planned to reforest any more trees toward the Wedge. Ms. Mortenseon stated that there are no further plans to reforest at this time. Director Niederhaus stated that after reviewing attachments of the staff report that the City will share the removal costs with the BPPA. Jan Vandersloot, Newport Heights asked if this proposal meets the requirements for a • reforestation as outlined on page 4 of the G -1 policy. He commented that this does not meet those requirement and that the reason for this reforestation is that they are non conforming trees and are misfits. This is not an acceptable reason for reforestation, and wondered if the definition was being expanded if this project is approved. Why don't we wait for the G -1 Policy review since this does not fit the current policy. This proposal may fit if its is being removed under the City Council beautification program and asked if City Council approve this or is this just because of one council member - Tod Ridgeway? Mr. Vandersloot stated that if there are the signatures of the 60% residents - they should be attached to the staff report and it is the public's right to see the names; why are we losing such a valuable tree such as the Canary Island Palm; why wouldn't they be transplanted; they certainly should be transplanted. He also questioned that BPPA does not have CCEtR's. And lastly the policy specifically states that the applicant should cover all costs. Ken Drellishak, President BPPA wanted to reaffirm the request made by the Association. He stated that BPPA has been legally established since 1949 and have been association in many community projects including the 100 Queen Palms that were donated and the quid pro quo that goes with that and is behind the cost sharing. Chair Allen closed the public discussion Commissioner Garrett stated that it is important to follow the policy but you can see that • these three trees are clearly out of place. Discussion ensued regarding the possibilities of transplanting the three trees. Motion by Commissioner Englebrecht to approve request for reforestation of one Canary Island Palm, one Mexican Fan and one Dragon Tree on East Balboa Boulevard by BPPA • Parks, Beaches 8 Recreation Commission Regular Meeting June 4, 2003 Page 19 with the caveat that staff look into the possibility of transplanting the Canary Island Palm. Motion carried by the following vote: Ayes: Allen, Englebrecht, Garrett, Skoro, Tobin Abstain: Ruzicka Absent: Beek 10. Request for Lot Line Adiustment - Director Niederhaus stated that the following was routed to the Public Works Department but should have come to the Commission. He stated that there are representatives from the Newport Hills Community Association and that staff does not recommend approval but instead that this be a meet and confer issue and that they be allowed to meet with the Association on site and sort out how this might be done and then return to the Commission. Chair Allen asked if the staff recommendation is to just continue this and work with the applicant rather than either approve, deny or no action on the request tonight. Director Niederhaus confirmed the staff recommendation. Chair Allen asked if there was a reason that a lot line adjustment had to be done to move • ahead with this project? Commissioner Skoro stated that the question here is do we give the applicant some park Land for some uses that are not open to City residents and that seems to be inappropriate unless there are some tradeoffs - is that what is being presented here today? Director Niederhaus stated yes on an initial look - it does appear to be as Commissioner Skoro noted but staff doesn't know what the alternatives might be as we have not had time to meet with the Association as this just came to us a few days ago. Chair Allen opened the public discussion Si Teller, architect for Newport Hills Community Association stated that they had met with City staff a few years ago out at the site and at that time we discussed why we wanted the land and what we would be willing to do in exchange for that, he stated that he was unclear why the Association had not gotten together with staff before now. As to why, is that the Newport Hills Community Center is over 35 years old and it is packed and not enough room for the seniors. So it was suggested that they move out about 30 feet from the pool and open it up to the park area. It was suggested by Park staff that that area of the park is not used and that it had been a pain for the maintenance staff to maintain; and there is a little piece between the walls that Parks recommended that we ask for that. What we would like to do in exchange for that would be to clean up the • restrooms and talk to you what that really means, like improving some of the natural ventilation, redo the roof and an addition of a barbecue and were told that it sounded good. Discussion ensued regarding the perimeter area of the Center. a1 Parks, Beaches ft Recreation Commission Regular Meeting June 4, 2003 • Page 20 Bob Attia, Port Stanhope Place, and Newport Hills Community Association President stated that they have been working on this for four years and the plans are going to the City as a remodel of the Club House; during those conversations it was discussed with staff on a kind of swap. Chair Allen closed the public discussion Motion by Commissioner Enelebrecht to approve the concept for a lot line adjustment. Director Knight stated that it has been awhile since staff has met with this Association and that at no time were concrete plans provided; she stated that conversation still needs to take place. Director Niederhaus stated a staff assessment could take 60 days or more to complete. Discussion ensued regarding the timeframe. Commissioner Englebrecht withdrew his motion Motion by Commissioner Skoro to continue item for 60 days. Motion carried by • acclamation. Chair Allen asked the Commission to move the next meeting from July 1 to Monday, July 7, 2003. All Commissioners agreed. Director Knight stated that at that meeting would be Commissioner Beek's last meeting and a presentation to her would be made at that time and hoped that the new Commissioner would be seated. NEW BUSINESS 11. Committee Reports Finance - Commissioners Skoro and Garrett met with Recreation staff regarding the budget Park Development - June meeting cancelled. Recreation £t Open Space Element - Nothing to report. Recreation Activities - Nothing new to report Seniors - Nothing new to report. Community Service Award - Nothing to report Tree Committee - Chair Allen stated that they have met several times but there was a great deal of public interest at the hearing. It was suggested that the Committee look to Costa Mesa regarding their tree policies and they did and they had a policy for dealing with nuisance and problem trees; it was presented last night and it was straw voted and accepted by the Committee; it was enormously popular with the view communities and there were provisions for saving special trees in the non -view communities. She stated that the public as a whole is pleased with what has been done and it is hoped that it will be a simpler policy. She commented that the City Attorney is looking into an EIR and it was found that another ordinance was not needed. Chair Allen stated that the next meeting is scheduled for July 10. COP- Parks, Beaches Ft Recreation Commission Regular Meeting June 4, 2003 • Page 21 Youth Sports Liaison - Superintendent McGuire stated that the next meeting was scheduled for June 24 for the fall allocation at 6pm. FUTURE AGENDA ITEMS Status of Grants/Bonds for Park Development — July /August Fence Gates at MarinaPark Lot Line Adjustment for Newport Hills Community Association — August/September Exploring other donation options in addition to benches or trees that could be available Limiting of Bench Donations, identify areas where they are needed ADJOURNMENT - 10:15pm Submitted by: Teri Craig, Admin Assistant • 40 CITY OF NEWPORT BEACH Joint Meeting of the City of Newport Beach Parks, Beaches & Recreation Commission And the City of Costa Mesa Parks & Recreation Commission June 4, 2003- 6pm CONVENED AT 6pm ROLL CALL Citv of Newport Beach Present: Debra Allen Roy Englebrecht Bill Garrett Gregory Ruzicka Val Skoro Absent: Pat Beek Tom Tobin Staff: Marie Knight, Recreation & Senior Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant City of Costa Mesa Present: Bryon de Arakal Kelly Feldman . James Fisler Mark Harris Wendy Leece Staff: Steve Hay, Administrative Services Director William Morris, Public Services Director Ruth Raheb, Acting Recreation Manager PUBLIC COMMENTS None DISCUSSION OF JOINT USE AGREEMENT WITH NEWPORT -MESA UNIFIED SCHOOL DISTRICT Director Knight welcomed the commissioners and staff to the joint meeting. Introductions were made. Ruth Raheb gave the following PowerPoint presentation outlining their agreement between the City of Costa Mesa and NMUSD. Discussion ensued with Paul Reed, Newport -Mesa Unified School District Assistant Superintendent for Fiscal Services and Tim Marsh, Fiscal Services from the school districts perspective regarding the JUA. Acting Recreation Manager Raheb (Costa Mesa) gave the attached PowerPoint presentation. • Discussion ensued regarding the use of Park Ranger's and Park Ambassadors. ADJOURNMENT TO REGULAR MEETING — 7:05PM Submitted by: Teri Craig, Admin Assistant 3 JOINT USE AGREEMENT City of Costa Mesa Newport Mesa Unified School District Creating Community with our School Partner JOINT USE AGREEMENT Prior Agreement in place for 10 years January 2001, City began to work with NMUSD to create a document that would enhance communication and create a win - win for both entities New JUA approved by NMUSD on July 11, 2002 JUA was presented to City Parks & Recreation Commission on August 28, 2002 Costa Mesa City Council approved the JUA on September 16, 2002 JOINT USE AGREEMENT Terms of Agreement: JUA effective 45 days after approval by City Council Five year (5) term May be renewed for successive 5 year terms, until otherwise terminated JOINT USE AGREEMENT Key Definitions: FACILITIES: Identifies buildings, classrooms, multi -use rooms, auditoriums, and kitchens — ACTIVE USE AREAS: Identifies parks, fields, playgrounds, restrooms, tennis courts, gymnasiums, pools, parking lots, and other active use recreation areas JOINT USE AGREEMENT Facilities Covered: City: NMUSD: Parks Buildings /Classrooms = Community Centers Auditoriums = Pools Kitchens Restrooms Fields Fields Playgrounds Kitchens Restroorns - Golf Course Parking lots Pools Gvmnasiurns JOINT USE AGREEMENT Facilities NOT Covered: City NMUSD City Hall ° Bear Street » Police Station Educational Center x =Fire Stations s Maintenance Yard Corporation Yard JOINT USE AGREEMENT The new JUA presents significant changes to how each organization currently operates The new JUA harnesses the skills and power of both entities to provide the highest quality programs to Costa Mesa residents JOINT USE AGREEMENT City Responsibilities: Permit ALL NMUSD ACTIVE USE AREAS in Costa Mesa after 4pm Weekdays and all day Saturday and Sunday Mow and maintain both City and NMUSD Active Use Areas where City issues permits Return all fees generated from use of NMUSD pools or gymnasiums to NMUSD for ongoing maintenance and renovation of pools and gymnasiums JOINT USE AGREEMENT NMUSD will have exclusive use of District facilities for public school and school related educational and recreational activities, including Summer School NMUSD Facilities will be permitted in the following order of priority: 1. Regular school programs 2. City sponsored and /or school sponsored youth programs /activities 3. Other youth programs or activities 4. City adult programs or activities S. Other adult programs or activities JOINT USE AGREEMENT NMUSD Responsibilities: Provide, without charge, use of Facilities and Active Use Areas for community recreation and educational purposes Provide custodial services for Facilities Provide custodian at all times during City use of Facilities, unless porta- potties are present Permit use of school buses and provide operators for buses. At NMUSD's option, buses may be free or at NMUSD direct cost JOINT USE AGREEMENT Common Responsibilities Utilize one standard form for scheduling Utilize one standard permitting process Meet on a Quarterly basis to evaluate the jointly used Facilities and Active Use Areas Provide a minimum of 15 calendar days when canceling approved permits Make reasonable effort to provide appropriate alternative site in the event of a cancellation Provide day to day maintenance and janitorial services, structural repair, and repair of any major equipment Provide specialized equipment such as TV/VCR, overhead projectors, etc at no cost JOINT USE AGREEMENT Other NMUSD will determine appropriate methods for weed control and types of fertilizer, insecticides, herbicides or fungicides allowed on school fields. However, City is not obligated to apply fertilizer, insecticides, herbicides or fungicides under this ]UA City shall repair any damage to NMUSD irrigation systems caused by City mowing and turf renovation operations Joint Meeting of the City of Newport Beach Parks, Beaches & Recreation Commission and the City of Costa Mesa Parks & Recreation Commission June 4, 2003 • Page 8 Slide 13 • /D QagWPORT O �, F y� • V i s t" PB &R Commission Agenda Item No. July 7, 2003 TO: FROM: Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. The east park and mid -park were assumed for maintenance by the City in mid June. The west park area is in the 60 -day establishment period and then a 90 -day maintenance period will begin on this area of the park. The entire Park is tentatively scheduled for use by organized youth sports • groups this fall. 2. Park Maintenance staff are coordinating with the Recreation and Senior Services and Public Works Departments regarding the play area renovations at Cliff Drive, San Miguel, Channel Place, Bonita Creek and Grant Howald Parks. • 3. The Parks Division has two new employees. Patricia Rusas, Department Assistant, and Salvador Germann, Groundsworker I. 4. Field improvement work was performed at Lincoln Athletic Center, Arroyo Park and Bonita Creek Park. The work consisted of aerification, seeding, sodding, fertilization, and top- dressing. 5. Staff is working with Recreation and Senior Services and the Public Works Departments relative to the new Mariners library and the anticipated impacts to the Mariners Park. 6. Staff provided key assistance for the Corona del Mar 5K Run relative to coordination, set -ups, and extensive traffic control measures. W 0 Upcoming Activities for June 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. 4. Staff will consider assuming control of Bonita Canyon Sports Park. Tree Division Activities During the month of May, 735 trees were trimmed, 38 trees were planted, and 6 emergency tree calls were responded to. The Urban Forester received 123 tree maintenance requests. 1. The City's tree trimming contractor, West Coast Arborist, is currently trimming • trees within the Balboa Peninsula, Eastbluff, and Harbor View areas. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. Staff conducted the planting of 31 Coral Gum 36" box trees with the Public Works Department on Main Street. The work involved removing the existing soil in each tree well due to construction debris and poor soil conditions, adding new soil to each tree well, installing root barriers, and metal tree stakes. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past eight months. res ectfullyr a e 1 o Z Parks and Trees Maintenance Superintendent • Attachment: Tree Activity Report 2002- 2003 n s • U 0 m � x x x � ET3timCD(D@ ' m cQ m CD m m m 3 N x * 3 p<j CD m O m D O m ;u N m N CD 3 CD 30 < N x D O < d c m N O N < N N N x x rn W O O O O O N 0 o w 0 o � O Co o 00 0 0 o O rn ol 0 0 o o O ccn O N O O O O O co --Ij N O O O O O w o O O O co O 10 O O O O V N 0 0 0 0 Cl o w N O O O m 0 0 0 o s w I cn N N a � a s w A f4y � R\ \g4Sf sep�e\ bee O6 eF +OD eJ �eee hiber Jao 4\ .Y web ay �a ~eb R\ may J\ r�fa/ ITi w N O O N N O 0 w O N w o' p., ti CD 0 C a �a 0 FRI M -t d O HJtl�O G\TV OF a 2 0 p io i Y J m (Item 3) July 7, 2003 WECREATION & SENIOR SERVICES DEPARTMEN r 1°t Chocce `nos P-eaP.fs. -P &_- I'Je°9ac°'nd To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation £t Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department are enclosed. n U 0 a7 Monthly Activities Report (Item 3) Page 2 July 7, 2003 RECREATION SERVICES To: Parks, Beaches and Recreation Commission • From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS All Adult Softball and Basketball teams will take the week of June 30 through July 6 off. No games played during this 4th of July Holiday week. Softball - Summer Adult Softball is going strong with the 135 -team program reaching the halfway point of the season as of June 30th. All leagues will finish play by August 21St. Fall Leagues will begin the week of September 8 with the registration deadline of August 8th. Registration information will be mailed to all interested teams the week of July 7th The Seniors have arrived! A new program for Senior slow pitch softball players started on Monday, June • 2, at Bonita Creek Park with practice games. The senior softball league is comprised of athletes 65 and over. Over 40 players will be participating in this League each Monday morning at Bonita Creek Park with games scheduled at 10am and 11:30am. The seniors are a very talented group of athletes and staff anticipates the league will grow to include more players and age classifications in the future. Basketball - No Break for Hoop Teams! The 89 -team 2003 Spring adult league finished play on June 11th and the 2003 Summer league, with 88 teams began the week of June 16th. YOUTH PROGRAMS Youth Track and Field Championships - The Southern California Municipal Athletic Federation Track and Field Championships were held on May 24 at Hanford Rants Stadium in Cerritos. In order to compete in the prestigious regional meet the competitors must have finished 1St -4th place at a local meet (City of Newport Beach) and then placed 1St -4th at their County meet (Orange County). The meet features the best athletes in Southern California. In the Boy's events this year, only one meet record was broken and that was by . Newport Beach's Michael Andraszczyk. He broke the 1600 Meter Run record with a time of 4:54.10 seconds. Congratulations to Michael for his outstanding accomplishment. Summer Hoops - The Youth Summer Hoops program is officially underway. This summer, two hundred and thirty five (235) boys and girls, grades one through six are enrolled in our Monthly Activities Report (Item 3) Page 3 July 7, 2003 summer basketball programs. Boys' teams began practicing on Thursday, June 12th, with the first games beginning the week of June 23rd • This summer, the girls will be taking part in the cities inaugural Girls Basketball Camp. The Girls Camp will promote skill development through team play and individual drills. The first meeting for the girls will be held on Monday, June 23rd. The camp will take place every Monday and will run through August 4th. Due to the public's enthusiastic requests, we have added Tiny League basketball to our summer sports programming. This four -week clinic is designed to introduce first and second grade boys and girls to the game of basketball. The clinic will focus on teaching the fundamentals of dribbling, passing and shooting. The first meeting of the Summer Tiny League will be on Wednesday, July 9th at Lincoln Gymnasium. Summer Camp - Summer camp staff participated in extensive training the week of June 16th, Camp began the week of June 23rd and will continue through August at the CYC site and Balboa Community Center Site. Each week of camp has a theme that the activities are planned around and a Wednesday field trip to a local amusement park or sporting event. Camp hours are Monday - Friday from 7am - 6pm at $110 per week. Youth Sports Commission - Youth Sports Commission member organizations met on June 24th to discuss the 2003 Fall Field allocation schedule (September 2 through December 19). The 2003 fall schedule highlights the new addition of the Bonita Canyon Sports Park, which •groups will begin using in late August /early September. Other highlights of the meeting include discussion of various polices and sharing of information. Youth Council - The Youth Council made their annual presentation to the City Council at the May 27th meeting. Introductions were made by Chairperson Aaron Israel and the presentation given by Vice Chair Alex Greer. Highlights of the presentation included reviews of Challenge Day, Youth Government Day, service projects and guest speakers. The last Youth Council activity for the year was a social night of bowling on June 23. Youth Council activities will begin in September with a new group. CONTRACT CLASSES Contractor Meetings - Independent contractor meetings were held on June 12 in the City Hall Council Chambers. This annual meeting allows Recreation staff the opportunity to meet with instructors to update them on Department policies and procedures and any citywide issues of interest. It is also an opportunity for instructors to turn in completed contracts for the upcoming fiscal year, stock up on rosters and forms, and network with • fellow instructors. A uATICs June gloom has surrounded the Marion Bergeson Aquatic Center, as the weather has been cloudy and cold, attracting only the dedicated lap swimmers. Now that the Newport Harbor High School Pool has closed for the summer, user groups have converged on MBAC. Monthly Activities Report (Item 3) Page 4 July 7, 2003 Overall, the pool is at maximum use. Recreation aquatics staff will be going through •CPR /First -Aid re- certification training on Friday, June 20. Summer program orientation and training will be held on Saturday, June 21. First session swim lessons began Monday, June 23. Lessons will be Monday through Thursday for each two -week session. Aquatics Classes Revenue Participants Lap Swim $605 472 Annual Pass $800 5 Punch Pass $100 2 NBAC -Swim $3,600 18 NBAC -Jr. Polo $14,250 81 Rentals $5,724 450 (Sage Hitt l3 Euro Polo) Swimming Lessons $10,451 361 (enrolled) TOTAL $35,530 1,389 June is off to an interesting start as the weather has been cloudy and cold (keeping some lap swimmers away) and the typical users from Newport Harbor High School Pool have converged to MBAC. All in all the pool is at maximum use. City Aquatics Staff will be going through CPR /FPR re- cert training on June 20 and then orientation and training all day on June 21. Weekday swim lessons begin June 23. FACILITIES USE AND MAINTENANCE • DurnQ the period of May 16 through June 15 2003 there were: • 18 Picnic/ Park Area rentals • 25 Room rentals • 4 Field rentals • 9 Gymnasiums rentals There were a total of four (4) wedding reservation rentals as follows: Inspiration Point - May 17 (2) Lookout Point - May 18 Inspiration Point - May 24 As per policy there will be no wedding reservations at Lookout or Inspiration Point from Memorial Day through Labor Day. A citation was issued in June for a wedding that was set- up without reservation. SPECIAL EVENTs PERMITS During the month of June there were sixty -four (64) special event permits issued, twice the number for the month of May. Some permits of note were • Hyatt Newporter Jazz Festival - May 16 -18 • Tour de Cure Bicycle Event - May 17 • Newport Beach Triathlon - Newport Dunes - May 18 • . Stanley Cup Tour - Peninsula Park - May 31 • Balboa Island Parade - June 1 • City of Newport Beach Corona del Mar 5K race - June 7 • Body Glove Airshow Surf Contest -56th Street - June 12 -13 • Primedia Motorcycle Show - Newport Dunes - June 14 -15 N Monthly Activities Report Page 5 King of the Beach Volleyball Tournament -Big Corona Beach - June 15 •Total # of Special Event Permits issued for 2003 (as of June 15, 2003) 148 SPECIAL EVENTS CdM 5K - The 22nd Annual Corona del Mar Scenic 5k run 2k Fun Walk and Dolphin Dash held on June 7th was a huge success with over 2,200 participants running and walking. The sponsor recognition mixer was held on June 9th at the Five Crowns Restaurant and was a wonderful event attended by the race sponsors and race committee as well as Mayor Bromberg, Council Member Nichols and Commissioner Skoro. (Item 3) July 7, 2003 Pepsi Run, Throw and Hit Winners from the local Newport Beach competition went on to compete in the Sectional competition in La Palma. Two of the City's four competitors from the sectional competition advanced on to the Team Championship held at Edison Field prior to the Angels game. Austin Wobrock (11 -12 year old division) placed 1St and L. Grant Davis (9 -10 year old division) placed 3`d representing the City of Newport Beach at Edison Field! Austin's 1St place finish may qualify him to advance on to the Major League Baseball All -Star game in Chicago to compete against the best 11 -12 year olds in the Nation. The top 16 first place finishers from all of the Team Championships will advance to the finals in Chicago. OTHER Cliff Drive Park - The bid was awarded at the June 24 City Council Meeting to Green Giant Landscape, Inc. Work should begin within 30 days. CYC - Grant Howald Proiect - The floor in the dance room was completed on June 21 just in time for summer classes. It looks great. Bonita Canyon Sports Park - City took over east and mid park on June 23. Work now begins • in preparation of the park opening in August. Playground Improvements - On June 24, the City Council awarded Sadie Construction, the contract for Bonita Creek, San Miguel, CYC tot lot and Channel Place Park playground renovations. Work should begin on those projects in the next month. • • E Monthly Activities Report Page 6 SENIOR SERVICES To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report (Item 3) July 7, 2003 Membership Elections - Elections for the Board of Directors were held at the June 6`h General Membership meeting. Each year one third of the seats for the Board are up for re- election. The polls closed at 11 am and a committee began the counting. Only members of the Friends are allowed to cast a vote. The results were posted at the end of the day and they included Nancy Acone, Victor Caliva, John Kraus, Sheila Hatchell, Helen Sherman, Ruby Suikki, Richard Tester. To Your Health - The OASIS Annual Health Fair was held on June 28 and was open to the community. The exhibit hall was filled with health information booths and fun interactive activities to help people assess their health status and provide them with vital information. Screenings were offered on the following: • Vision . Dental • Dermatology . Hearing • Podiatry . Blood Pressure • Body Fat . Pulmonary Function Other screenings available for a small fee are cholesterol /glucose blood panel, stroke screening, and bone density. A BBQ lunch was offered at a small cost. Your Computer -Your Friend - The Computer Friends Networking Group met on June 11 with Tom Underhill of Creative Continuum presenting Save An Hour A Day On Your Computer. This program should interest all computer users that spend any time at all sitting in a chair and peering at a screen. We're Here To Help - The renter and homeowners assistance programs have begun with volunteer tax counselors available once a week to help senior's complete forms for both of these programs. This program allows qualified homeowners and renters to receive a once - a -year payment from the State of California, based on a portion of property taxes assessed on their home or the portion of property taxes paid indirectly through rent. Claimants must be US citizen or designated aliens and 62 years or older, blind, or disabled, and have a total household income of $37,676 or Less. Many of the Center's clients fall into this category. College Courses - Coastline College has experienced severe budget cutbacks, which are affecting the classes offered through the Emeritus Program this summer. However, we are fortunate to receive the classes that we have been assigned. Those classes are, Body Align and Conditioning, Strength Training, World Geography, Chair Exercise, and a Stretch class at West Newport Community Center. The Friends of OASIS have assisted with partial 31 Monthly Activities Report Page 7 (Item 3) July 7, 2003 funding for contracting other classes, which means that the participants will pay a small •fee for the class. These classes began the week of June 9th. Staff is still awaiting the final word on fall classes. Health Prevention - Life Line Screening presented "stroke prevention" on June 18. This informative talk was to help people assess if they are a possible candidate. You Could be in Pictures - A dinner show was held on June 18 for $7. The feature was the "Sunshine Boys ", which was put on by the Centers two drama class teachers, Joe Schulein and Sam Younghans. • • ML-' -' rJ • • Monthly Activities Report Page 8 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure Braille Counseling - persons Eldercare Employment HICAP Homerepair Program 10,177 CUSTOMERS 3,566 CUSTOMERS 2,247 CUSTOMERS 63 Housing counseling 33 72 Information/ Referral 1,600 61 Legal Assistance 9 2 Senior Assessment(hrs) 35 25 Telephone Reassurance 317 5 Visual Screening 6 3 Transportation 16 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 726 Shuttle 333 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen B Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Pancake Breakfast 1,059 CUSTOMERS 2,532 CUSTOMERS 1,631.50 HOURS (•equiv. to 10 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trios Lone Trios Getty Museum 46 Ramada Express Laughlin Huntington Library 36 Lawrence Welk 42 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 General Membership 90 SPECIAL EVENTS /SCREENINGS/LECTURES Pancake Breakfast 170 Computer Friends 125 Lecture-'Who can you trust' 30 159 CUSTOMERS 35 109 PERSONS 505 PERSONS Legal lecture- durable power ally. 20 Friday Movie- Signs 20 UCI- Prostate lecture 25 Dinner show- "Older Americans month' 115 (Item 3) July 7, 2003 33 u • I-1 LJ r F7117", 71 PB &R Co rission Agenda Item No. `T July 7, 2003 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept two bench donations for installation on the bayfront at the end of Medina Way. Discussion Staff received an inquiry from Ms. Gina Stewart regarding two proposed bench donations on the bayfront at the end of Medina Way in the City right of way. The donor submitted a letter dated May 31, 2003 requesting the approval of two bench donations to replace the existing deteriorated benches (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Irene Gardner and Donated for Mary and Roc L eveille ", which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of bench used and a photo the existing benches and Attachment D is a map of the proposed location of the benches. Ms. Gina Stewart and the President of the Central Newport Beach Community Association have received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Ms. Gina Stewart's letter dated May 31, 2003 (B) City Council Policy G -5 (C) Photos (D) Map 3`f • • May 31, 2003 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate two benches to be placed on the bayfront at the end of Medina street in Balboa, along with two 2" by 6" plaques with the permitted verbiage that will read, "Donated for Irene Gardner" and "Donated for Mary and Roc Leveille ". These benches would replace the two existing benches that we agreed were in need of replacing. I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need any more information from me, please do not hesitate to call me at 949 643 -0590. Thank you very much for your assistance with this matter. Sincerely, Gina Stewart 3r 0 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS • It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. • The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 36 • G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. • Adopted - July 22, 1992 Amended - January 24,1994 Amended - June 27,1994 Amended -June 24,1996 Formerly I -15 • 2 37 E • 31� r r r � At.. q-o TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Bench Donation Request Recommendation To accept one bench donation for installation at Corona del Mar Main Beach. Discussion is Staff received an inquiry from Ms. Kelly Aguerre regarding one proposed bench donation at Corona del Mar Main Beach. The donor submitted a letter dated June 15, 2003 requesting the approval of one bench donation (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Margaret Ann and Geza John Kiss ", which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of bench used and Attachment D is a map of the proposed location of the bench. Ms. Kelly Aguerre and the President of the Corona del Mar Residents Association have received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Ms. Kelly Aguerre's letter dated June 15, 2003 • (B) City Council Policy G -5 (C)Photo (D) Map Ir, 16- -A UU1V.10'GVV3 VC: 4% C4N CJli Gl4! ii�NI tlY: UOUOLAS BENOER ASSOCIATES; June 15, 2003 NtWeUA'!' BlAlA vhNtH L 66RVIlZD gacoV r.QVz1VV[ 9495885888i juN-j8 -99 7:58ALI; PAtA '212 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, CA 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, we are writing to you regarding donating a bench to the City of Newport Beach. As we discussed, we would like to have the bench placed at Corona del Mar Main Beach. Along with the bench there will be the standard 2" x 6" plaque with the permitted verbiage that will read "Donated for Margaret Ann and Geaa John Kiss ". We understand that this request Is subject to approval by the City of Newport Beach Park$, Beaches and Recreation Commission. 01 me, you should have any questions or need any more Information from me, please do not hesitate to call me at (daytime) 949 - 586 -0086 or (evenings) 949- 723 -9626. Thank you very much for you assistance with this matter. Sincerely, �-e� 0 r1 u Kelly & Marty Aguerre 419 Goldenrod Avenue, Corona del Mar, CA 92625 949 -723 -9626 y a' G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS • It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. 17J The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 43 • G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. • Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 2 0 0 0 4 - 10 L • • (1) TO: FROM: SUBJECT: V Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept one bench donation for installation on the Balboa Pier. Discussion PB &R Commission Agenda Item No. July 7, 2003 Staff received an inquiry from Ms. Helen Rask regarding one proposed bench donation for the Balboa Pier. The donor submitted a letter dated May 28, 2003 requesting the approval of one bench donation (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Philip Curtis Rask ", which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of bench used and Attachment D is a map of the proposed location of the bench. Ms. Helen Rask, and the Presidents of the Central Newport Beach Community Association, and Balboa Peninsula Point Association have received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Ms. Helen Rask's letter dated May 28, 2003 (B) City Council Policy G -5 (C) Photo (D) Map 47 HELEN R. RASK May 28, 2003 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach PO Box 1768 Newport Beach, CA 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate a bench to be placed at the Balboa Pier, along with the standard 2" x 6" plaque with the permitted verbiage that will read "Donated for Philip Curtis Rask ". • I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. n U If you should have any questions or need any more information from me, please do not hesitate to call me at (949) 644 -6244. Thank you very much for your assistance with this matter. Sincerely, ld,� /i' ZG V " " Helen R. Rask PO BOX 9215 • NEWPORT BEACH, CA • 92658 PHONE: (949) 644 -6244 • FAX: (949) 644 -2996 W, PARK AND STREET IMPROVEMENT DONATIONS G -5 The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. • The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. l 0 ,w E G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory. plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted -July 22, 1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 2 SD 0 • I- L-1 S-1 16-� TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Marina Park Walkway Gates Alternatives PB &R Commission Agenda Item No. July 7, 200 Remove 10 gates bordering Marina Park that provide access to the beach along the Bay or Retain the gates. History In April 2003, staff responded to a request from the Commission to remove two large entrance gates adjoining the public sidewalk and the Marina Park trailer court. The gates were removed to • improve public access to the beach areas along Newport Bay after the Commission voted to do so. The two gates were located at each end of the public sidewalk. To date, no public complaints have been received in response to the removals. On May 6, 2003, staff received a second request from the Park, Beaches, and Recreation Commission to identify the several additional beach access gates that adjoin the public sidewalk and the Marina Park trailer court. Staff confirmed that there are 10 such gates (see attached photo). Discussion There are no existing agreements between the City and the residents of Marina Park with respect to the access gates. Marina Park staff have noted in the past that gates are instrumental in keeping stray animals out of the area. The gates are not locked. Staff has invited local residents to comment on the proposed gates removal. Over 50 residents in the neighboring community as well as the Manager of Marina Park, and the President of Central Newport Beach Community Association were notified that the City would receive public comments at the Commission's July 7 meeting. Staff has not taken a position on this matter, but provides two alternatives for the Commission's review. Very respectfully, • David E. Niederhaus Attachments: Photo S3 6 Gate to Bay Gate to Bay • .ST JUN.3U'2VU3 IU:3U 949 6SU 0747 NEWPORT BEACH GENERAL SERVICES #3806 P.UU2 /002 + r CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT David E. Niederhausi Director June 23, 2003 Dear Property Owner, A meeting notice dated June 19, 2003 was distributed to interested parties regarding a public meeting to discuss the removal of the beach access gates at Marina Park. The June 19 release incorrectly stated that this meeting would commence at 7:00 A.M. Please note the corrected notice below that states that the meeting will commence in the evening at 7:00 P.M. The purpose of this letter is to notify you that the Parks, Beaches and Recreation Commission will review and take public testimony on the proposed removal of several pedestrian fence gates • bordering Marina Park that provide access to the beach along the Bay. Public comments regarding the proposal will be received at the Commission's next meeting scheduled for July 7, 2003. • Your comments on the proposed gate removal are welcomed. The meeting will commence at 7:00 P.M. in the City Council Chambers located at City Hall at 3300 Newport Boulevard. If you have any questions regarding this matter, please contact me at (949) 644 -3069 or via email at mlomeli a.city.newport- beach.ca us. c el Marcelino . Lomeli Parks and Trees Superintendent General Services Department 3300 Newport Boulevard • Post Office Box 1768, Newport Beach, California 92658 -8915 Telephone: 1949) 644 -3055 • Fax: (949) 650-0747 • www.ctty.newport- beach.ca.us 55� o� rEVr�Rr ' � s a P <�F00.N\ PB &R Commission Agenda Item No. -L July 7, 2003 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Castaways Park Revegetation Project Recommendations Direct staff to forward an amendment to the City Council regarding the Castaways Revegetation Project planting palette to replace California native plants at certain areas of the project with California native grass. Approve the submittal of a budget amendment in the amount of $30,400 for City Council approval to fund the plan amendment ($25,000) and a project funding shortfall of $5,400. • Histor< Castaways Park was constructed by the Irvine Company as part of the CIOSA agreement in late 1997 and dedicated on June 14, 1998. The Park, which was developed at a cost of $900,000, is a 17 -acre passive park with walking trails, a parking lot, and view areas. The Park, which was overgrown with numerous non - native plants prior to City acquisition, is designated as a view park in the City Recreation and Open Space Element. A map of the area is attached (Attachment A). In January 1999, a grant was submitted by the Tree Society of Orange County to fund the expansion of the riparian habitat present in the northwest corner of the Park adjacent to Dover Drive. This project was approved by the Parks, Beaches, and Recreation Commission (PB &R) and was completed with volunteers in October 1999. Shortly thereafter, an informal citizens group, with the assistance of the Newport Environmental Center developed a native plant palette for the Park area along Dover Drive in early 2000. The group secured $6,900 in funding from private donations and the City to install native plants and a temporary irrigation system in March 2000. The project was intended to test the viability of the native plant selection and proved to be very successful. In April 1999, the Adhoc Castaways Park Advisory Committee, chaired by Bo Glover, Executive Director of the Environmental Nature Center, was established. It is composed of 12 members including private individuals, representatives from the California Native Plant Society, the . Environmental Nature Center and native plant nurseries. The goal of the Committee is the restoration of the Castaways Park to a self - sustaining ecological site. To this end, the Committee has been very involved in obtaining grant funds to initiate another native plant project at the Park. W, • Under the guidance of the Committee, a revegetation plan was developed for the Park as well as a grant application to the California Coastal Conservancy (CCC) to fund a portion of the $230,000 revegetation plan. On June 6, 2000, the PB &R Commission approved the submittal of the grant application to the CCC. The grant requested funding for a revitalization and revegetation plan that builds upon the City's prior enhancements with a proposal to create coastal sage scrub, coastal bluffs, grasslands, wildflower meadows, and coastal canyon habitat types on the remainder of the 17 -acre park. The plan also includes improvements to interior trails to keep park visitors from disturbing the native plant communities, as well as a demonstration area to explain the species present in each community and the wildlife it supports. On April 2, 2002, the Commission recommended that staff proceed with drafting a resolution for Council approval (Attachment B). The resolution formalized the City's commitment to implementing the revegetation plan in a manner consistent with the requirements of the grant application. On May 23, 2002 the CCC approved the grant application and awarded the amount of $99,600 to the City contingent upon the conditions of an agreement between the CCC and the City. On June 11, 2002, the City Council approved a resolution directing staff to proceed with the project and authorizing staff to execute the agreement with the CCC. The grant agreement was fully executed on June 24, 2002. Some of the key provisions of the agreement include the following: • 20 Year Agreement: Agreement is effective June 2002 through June 30, 2022. • Completion Date: Proposed work must be completed by March 31, 2004. Upon • completion of the project installation, the City shall submit a final report certifying the completion of the project according to the approved work program. • Maintenance Requirements: The City is required to use, manage, operate and maintain the project in a manner consistent with the grant purposes for the term of the agreement. The City assumes all management, operations, and maintenance costs associated with the project. • Limits on Use: The City may not develop or use any other City property in the vicinity of the project in such a way as to interfere with or detract from the project purposes for the duration of the agreement. Exceptions to this requirement may be granted only by the Executive Officer of the CCC. • Failure to Perform: The City will be liable for immediate repayment to the CCC of all amounts disbursed under the agreement if it fails to complete the project or fails to fulfill any of the obligations of the agreement. • Expenditure of Funds: The City must expend funds in the manner described in the approved project budget. Line item limits may be exceeded by as much as ten percent, however, the total budgeted grant amount may not be increased except by amendment to the agreement. • Disbursement of Funds: Disbursements shall be made on the basis of costs incurred to date, less ten percent, upon the City's satisfactory progress with the approved work program. The Conservancy may disallow all or part of the cost of any activity or action that it determines to be not in compliance with the requirements of the agreement. • The Committee also sought additional funding from the Nature Conservancy in Irvine. Following grant approval from the CCC, the Committee received verbal confirmation from Nature Conservancy staff stating their intention to grant $55,400 towards the project to provide S% • interpretive signage at the Park. The Committee is currently standing by for further action on behalf of the Nature Conservancy while it determines how it will proceed to release the funding. At this time, the Nature Conservancy is evaluating whether an agreement with the City will be required or if the funds will be donated to the City without administrative obligations. However, staff has confirmed during the preparation of this report that the Nature Conservancy has decreased its funding commitment from $54,500 to $50,000. Discussion A project status report was presented to the City Council at its March 25, 2003 Study Session (Attachment Q. Councilperson Webb questioned staff about the possible installation of ornamental non - native grass with irrigation at the center of the Park instead of the native plants proposed in the grant application. The intent is to provide a green area that would be devoted to park visitors for such activities as picnics, sunbathing, or kite flying. The Council directed staff to determine if the revegetation plan could be amended without jeopardizing the existing grant award. Further, Mr. Webb questioned the feasibility of signing the long term CCC agreement. Staff subsequently met with representatives from the CCC and the Nature Conservancy on site to discuss alternatives to installing ornamental non - native turf. A compromise was reached to allow native grasses in two areas: (1) at the center of the Park adjacent to the bluff overlooking the Back Bay, and (2) at the view area overlooking the Ocean. Combined, these two areas total 33,400 square feet or' /< of an acre. The increased cost to install the native grass and permanent • irrigation is estimated at $25,000. The City will mow and maintain these areas at a turf height of approximately 3" throughout the year. The native grass selected should remain green year - round. A map of the area showing the alterative is attached (Attachment D). At this time, the CCC and the Nature Conservancy staff have indicated that the alternative is acceptable. It is anticipated that the CCC will take formal action regarding the status of the grant sometime after the City Council approves the plan amendment. This report is the first step in obtaining Council approval to proceed with the amendment. Analysis The amendment will increase the project cost by an estimated $25,000. Staff will prepare a budget amendment for Council approval following the Commission's approval of the plan amendment. In summary, the plan amendment will increase the project cost from $230,000 to $255,00. The following funding sources are currently available for this project: • California State Coastal Conservancy ............... ........................$99,600 • The Nature Conservancy .............................. ........................$50,000 • City of Newport Beach (Capital Improvement Funding ) .................$75,000 • Unfunded balance ........ ............................... ........................$30,400 (a) Shortfall due to revised Nature Conservancy Grant ($5,400) (b) Proposed plan amendment for planting & irrigation ($25,000) SW • To date, $23,600.04 has been spent on project design and the clearing of salt brush to prepare the project area for plan implementation. These expenses have been paid from the City's share of the project cost which was appropriated as a Fiscal Year 2002 -03 capital improvement project in the amount of $75,000. The appropriation was made given that the grant award will not advance any funding for the project, but will reimburse the City when approved costs are expended. To date, the City has paid $17,308.68 in design costs to prepare plans and specifications; and $6,291.36 have been spent on contract costs for salt brush removal and disposal services. The City is eligible to request reimbursement of these expenses from the CCC at this time. If the Commission approves the plan amendment, a budget amendment in the amount of $30,400 will be prepared for Council approval. In the interim, staff is coordinating with the Public Works Department to amend the bid drawings and specifications. It is anticipated that the project can still be completed by March 2004 at which time the CCC award will expire. In summary, staff recommends that the Commission recommend approval of the plan amendment and funding increase, as well as, direct staff to forward the recommendations to the City Council for action. David E. Niederhaus Attachments: (A) Map of Project Area (B) April 2, 2002 staff report to the Parks, Beaches, and Recreation Commission (C) March 25, 2003 City Council Study Session Report (D) Proposed Plan Amendment • • 0 11 Attachment A REVEGETATION PLAN PROJECT AREA 4 i--� Castaways Park • • 0 Attachment B 4 SEW �Rr k" �LYJC M�L� O �, n J ye 1 PB & R Commission Agenda Item No. 7 April 2, 2002 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Castaways Park Grant Recommendations To accept the recommendation from the Castaways Park Advisory Committee to finalize a grant proposal to the California Coastal Conservancy for the funding of planting, irrigation installation, and maintenance establishment of native plants at Castaways Park. That the Commission recommend to the City Council the approval of a resolution for the grant project. History The Castaways Park Advisory Committee (CPAC) has been meeting for the past two and one half years and developed a planting and irrigation plan that was implemented at Castaways Park as Phase I. The Phase I project included the installation of a temporary irrigation system and the planting of California native plant material in the winter of 2000. The work was completed by a landscape contractor that specialized in California natives. The money for this project was from private donations and City funding and was approved by the Parks, Beaches, and Recreation Commission in the Fall of 1999. The Committee has determined that similar phases are necessary in order to landscape the remainder of the Park and that the project would be an excellent candidate for a State grant. Mr. Bo Glover, Chairman of the Castaways Advisory Committee, requested the Commission approval of submitting a grant proposal to the California Coastal Conservancy (CCC). The grant proposal requested 100% funding for the installation of California native landscaping and irrigation, exotic plant eradication, and a maintenance establishment program for the new planting in the amount of $235,000. The grant program will significantly improve the natural environment of the Park. Attached are photographs representative of the plant specifications that will be used in the Park. FnCS= RSGSCKRid: Pads & T¢es'Parks2002 PeR APnl Casm.0 ,sParkG=0190..doc LPI The Commission approved the preliminary grant submittal at the June 6, 2000 meeting. • The proposal was then submitted to the CCC. n U • Discussion The CCC has tentatively approved a grant for $100,000 and will hold a meeting on May 23, 2002 to formally approve the project. The City must be prepared to implement this project and complete it within 2 years to receive the grant funding. Staff has also submitted a request to fund $75,000 in Fiscal Year 2002 -2003 as a Capital Improvement Project. Additionally, the CPAC is seeking other grant funding sources to meet the $235,000 project cost. Mr. Glover has received a copy of this report and a notice of the Parks, Beaches, and Recreation Commission meeting. He will also be in attendance at the Commission meeting to answer any questions. Very respectfully, David E. Niederhaus F. L'SERS�GS%'KRieffParks ST.e sParks200= PBRApril`CwmwaysParkGnnti1002.do W.V Attachment C CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Study Session Agenda Item No. March 25, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: General Services Department David E. Niederhaus, Director, 644 -3055, dniederhauscDcity.newport- beach.ca.us SUBJECT: Status of Castaways Park Revegetation Project APPLICANT NAME: N/A RECOMMENDATION: • None. For informational purposes only. DISCUSSION: Background: Castaways Park was constructed by the Irvine Company as part of the CIOSA agreement in late 1997 and dedicated on June 14, 1998. The Park, which was developed at a cost of $900,000, is a 17 -acre passive park with walking trails, a parking lot, and view areas. The Park, which was overgrown with numerous non - native plants prior to City acquisition, is designated as a view park in the City Recreation and Open Space Element. In January 1999, a grant was submitted by the Tree Society of Orange County to fund the expansion of the riparian habitat present in the northwest corner of the Park adjacent to Dover Drive. This project was approved by the Parks, Beaches, and Recreation Commission and was completed with volunteers in October 1999. In April 1999, the Adhoc Castaways Park Advisory Committee, chaired by Bo Glover, Executive Director of the Environmental Nature Center, was established with a dual purpose: (1) to preserve the area as a natural park; and, (2) to provide the City staff with the information necessary to make informed decisions regarding the revitalization of the Park. The goal of the Advisory Committee is the restoration of the Castaways Park to a self- sustaining ecological site. The Advisory Committee's intentions include planning for • the removal of existing non - native plant species, installing a temporary irrigation system, acquiring additional native plant material and seed, hiring a plant contractor, installing M Castaways Park Revegetation Project Update March 25, 2003 Page 2 • pathways and interpretive signage, and providing for continued maintenance and site monitoring by the City. The Committee is comprised of 12 members including private individuals, representatives from the California Native Plant Society, the Environmental Nature Center and native plant nurseries. In the spring of 2000, the Castaways Park Advisory Committee proposed that the Parks, Beaches and Recreation Commission (PB &R) consider submitting a grant application to the California Coastal Conservancy (CCC). The grant would fund the revitalization and revegetation of the Castaways Park. At its June 6, 2000 meeting, the PB &R Commission unanimously agreed to proceed with the grant application. A copy of the Commission minutes is attached. On May 23, 2002, the California State Coastal Conservancy (CCC) authorized a grant in the amount of $99,600 to the City of Newport Beach for the revitalization and revegetation of the Castaways Park. Subsequent to the grant approval, the City Council approved a resolution on June 11, 2002 directing staff to proceed with the project and authorizing staff to execute an agreement with the CCC. A copy of the agenda item is attached. To date, the City has appropriated $75,000 to initiate the project in the current fiscal year capital improvement projects budget. The total cost of the project is $230,000. • The Plan proposes building upon the City's prior enhancements with a design to create coastal sage scrub, coastal bluffs, grasslands, wildflower meadows, and coastal canyon habitat types on the remainder of the 17 -acre park. Interior trails will be improved with borders and signs to keep various park visitors from disturbing native plant communities. A demonstration area will explain the species present in each community and the wildlife supported. The Planting Plan is attached. 0 The Public Works Department is in the process of completing the bid documents and anticipates presenting a recommendation to award a contract at the May 13, 2003 City Council meeting. The project will be bid in two phases as depicted in the attached map. Phase 1 will include the two large open areas at the center of the park and a fuel modification area that is adjacent to the Castaways homes. This first phase is expected to begin in June. Phase 2, which is expected to begin in the fall of 2003, will address the remaining areas of the Park and will be completed by March 2004. Councilperson Webb has recently raised the issue of the possible use of ornamental grasses instead of the native grasses planned for the level area at the center of the park. Any such deviation from the original grant proposal will most likely result in the loss of all of the grant funds. In addition, funding for ornamental grass and the required irrigation system may be difficult in the current and future fiscal climate. n LJ • • Environmental Review A grant package and revegetatio n Conservancy in 2000. A negative acceptance of the grant application. Funding Availability Castaways Park Revegetation Project Update March 25, 2003 Page 3 plan was submitted to the California Coastal declaration was prepared subsequent to the final The total cost of the proposed project is $230,000. The City has obtained a grant of $99,600 from the California State Coastal Conservancy. The grant does not require a City match, however Conservancy funds will not be disbursed until the City secures the additional funds ($130,400) necessary for the completion of the entire Plan. In addition, the grant requires that the City meet certain implementation conditions and that the project be completed by March 31, 2004. The project is funded in the current fiscal year as a capital improvement project in the amount of $75,000. The balance of the cost of the project, $55,400, will be funded by a grant from the Nature Conservancy. Staff is currently awaiting written confirmation of the grant award from the Nature Conservancy at this time. Prepared by: Submitted by Ware Park and Tree Superintendent David E. Niederhaus Director Attachment: (A) Parks, Beaches, and Recreation Commission Minutes of June 6, 2000 (B) City Council Agenda Item of June 11, 2002 (C) Map of Project Area and Phases (D) Native Planting Plan — Castaway Park i'O'�- CITY OF NEWPORT BEACH J LLn t LO j a 000 P a* a Mtnu�-es 8. Castaways Park - Chair Beek reminded the Commission that the Castaways Park Committee was put together over a year ago and that Mr. Glover had forwarded a grant for funding of planting, irrigation, installation and maintenance to the California Coastal Conservancy. Mr. Glover stated that he was very hopeful that the grant would be funded. Commissioner Pfaff thanked Mr. Glover for his work on the grant. Motion by Commissioner Skoro that Mr. Glover forward the grant for funding to the California Coastal Conservancy. Motion carried by acclamation. Discussion Items 8. Policy Guidelines for Surf Contests - Manager McGuire stated that the demands for surf contests have increased in the last 3 years and that staff are receiving complaints from residents from 54th and 56th Street, where a lot of contests are held. Commissioner Skoro stated that he understands the concerns of the residents but believes that the organizers of the surf contests have not been notified. Commissioner Allen agreed. • Chair Beek opened the Public Hearing Hearing no comments the Public Hearing was closed. Motion by Commissioner Skoro to table item until surf organizations have been notified of the pending action. Motion fails due to a tie. Discussion ensued. Motion by Chair Beek to approve the revision of Council Policy 1 -8 — Bike, Foot Race and Surf Contest; with the provision that contests already scheduled be allowed to go on. Commissioner Pfaff stated that he does not agree with limitations on public beaches and offered a substitute motion: Substitute motion by Commissioner Pfaff to amend the number of contests from 8 to 10 and change the number of weeks between contests from 3 to 2 weeks. Motion fails due to lack of a second. Chair BeeKs motion carries by the following vote: • Ayes: Allen, Beek, Skoro Nays: Pfaff (e7 http: / /www.city.newport- beach .ca.us /P]3RAgendas /mn06- 06.htm 06/30/2003 o` oe • u a��'poa> ? C�4F00.d`� City Council Agenda Item No. June 11, 2002 TO: FROM: SUBJECT: Mayor and City Council General Services Director California State Coastal Conservancy Grant Recommendations Approve Resolution No. 2002- authorizing the City Manager on behalf of the City to execute an agreement with the California Coastal Conservancy for a grant for the Castaways Park Revegetation Plan. Background Castaways Park was constructed in late 1997 and dedicated on June 14, 1998. The Park, which • was developed at a cost of $900,000, is a 17 -acre passive park with walking trails, a parking lot, and view areas. The Park was overgrown with numerous non - native plants prior to City acquisition. In January 1999, a grant was submitted by the Tree Society of Orange County to fund the expansion of the riparian habitat present in the northwest comer of the Castaways Park site. This project was completed with volunteers in October 1999. In April 1999, the Castaways Park Advisory Committee, chaired by Bo Glover of the Environmental Nature Center, was established to preserve the area as a natural park and provide the City staff with the information necessary to make informed decisions as to the revitalization of the Park. The goal of the Advisory Committee is the restoration of the Castaways Park to a self - sustaining ecological site by planning for the removal of existing non - native plant species, installing a temporary irrigation system, acquiring additional native plant material and seed, hiring a plant contractor, installing pathways and interpretive signage, and providing for continued maintenance and site monitoring by the City. Discussion In the spring of 2000, the Castaways Park Advisory Committee proposed the submittal of a grant request to the California Coastal Conservancy to fund the revitalization and revegetation of the Castaways Park to the Parks, Beaches, and Recreation Commission (PB &R). The grant • submittal request was unanimously approved at the June 6, 2000 PB &R Commission meeting. A grant package and revegetation plan was submitted to the California Coastal Conservancy later in 2000. A negative declaration was prepared subsequent to the final acceptance of the grant application. F:\ USERS IGSWHamnpnd%SpKRep0M\G61102 CCC.dm 0-1 On May 23, 2002, at their monthly meeting, the California State Coastal Conservancy authorized • a grant in the amount of $99,600 to the City of Newport Beach for the revitalization and revegetation of the Castaways Park. The proposed authorization would provide grant funds to the City to implement the Castaways Park Revegetation Plan provided that the City meet certain conditions. The attached resolution authorizes the City Manager to execute an agreement with the California Coastal Conservancy. A draft copy of the grant agreement is attached to the resolution. This draft agreement was submitted to the Conservancy for their approval and will be returned to the City in its final form at a later date. The Plan proposes building upon the City's prior enhancements with a design to create coastal sage scrub, coastal bluffs, grasslands, wildflower meadows, and coastal canyon habitat types on the remainder of the 17 -acre park. Interior trails will be improved with borders and signs to keep various park visitors from disturbing native plant communities. A demonstration area will explain the species present in each community and the wildlife supported. The estimated cost of implementing the Plan is $230,000. The project must be completed by March 31, 2004. The attached draft agreement with the California State Coastal Conservancy provides a grant to the City in the amount of $99,600, provided certain conditions are met. The grant does not require a City match of funding, however Conservancy funds will not be disbursed until the City secures the additional funds ($130,400) necessary for the completion of the entire Plan. A Capital Improvement Project has been submitted in the Fiscal Year 2002 -2003 proposed budget • in the amount of $75,000. In addition, the Nature Conservancy is evaluating the project for a grant of $55,400 as well. Staff is confident that full funding can be attained. The project may commence as early as December 2002. • The attached resolution with the draft enclosed agreement has been reviewed by the Assistant City Attorney. Very respectfully, David E. Niederhaus Attachment: (1) Resolution No. 2002- authorizing the City Manager on behalf of the City to execute an agreement with the State Coastal Conservancy for the Castaways Park. F ; %USERS\GSWHanuwncMUff Repam\061102 CCC.doc 61/ 0 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE CITY MANAGER ON BEHALF OF THE CITY TO EXECUTE AN AGREEMENT WITH THE CALIFORNIA COASTAL CONSERVANCY FOR THE CASTAWAYS PARK REVEGETATION PLAN WHEREAS, the City maintains Castaways Park, dedicated in 1998 as a 17 acre natural park; WHEREAS, the City Council wishes to revegetate said Park to enhance its natural habitat and complement Upper Newport Bay; WHEREAS, the California Coastal Conservancy is willing to give grant funds to the City in the amount of $99,600.00, to revegetate said Park provided the City Council adopt • a resolution authorizing the City Manager to execute an agreement with the California n LJ Coastal Conservancy approving the terms and conditions of the agreement with respect to the grant funds; NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: That the City Manager of the City of Newport Beach is hereby authorized and directed to accept all grant funds and to execute, implement, amend and administer all documents, including an agreement with the California Coastal Conservancy for the revegetation of Castaways Park in the grant amount of $99,600.00. A copy of the grant agreement is attached hereto as Exhibit "A ". -1- % e7 0 Section 2: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. I hereby certify that the foregoing resolutions was adopted by the City Council of the City of Newport Beach at its meeting on , 2002, by the following vote: AYES: Councilmembers: Councilmembers: Councilmembers: Councilmembers: • Councilmembers: Councilmembers: Councilmembers: F: W sersXcafthareiA cp kesoluUon\CasWwaysvegetadon.doc • City Clerk -2- % r 0 gB i Big Iag a U 9 2s£ i 0 Castaways Lane +1-v e � gg � b F /ice ��♦ �� I ( I e Mach m enf b �9e s 1_ arm o� R P P gy Nk 5� 7 (Item 9) + July 7, 2003 RECREATION Et SENIOR SERVICES DEPARTMENT •To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent • 0 Re: Donation List Ideas RECOMMENDATION Give staff direction and feedback on list to bring back in more finalized form at a future meeting. Parks Superintendent Marcy Lomeli, Senior Services Manager Celeste Jardine -Haug and I met to discuss possible items that would be added to the donation list. This is a preliminary list for your review and comment. In many cases, staff does not yet have actual prices for these items and would research and finalize costs based on input from the Commission. Item Choices Approximate cost Currently Offered Benches 7 styles $500 - $1,500 Yes Trees Several; 24" box or greater $200+ Yes Picnic Tables 2 styles $500 - $1,000 No Bar -B -Que Grills $300 No Portable bleachers 4 row $2,500 No Permanent Bleachers 5 row $6,000 No Tables 6', 8', Round, $200 No Chairs Stacking $75 No Drinking Fountain $5,000 Yes Picnic Pavilion As per city design No Concrete Trash Receptacles Several designs depending on Location $400 No Concrete Walkways Depends on location No Backstop No Basketball Court Replacement Resurface, new posts, backboards $10,000 No Portable Sound System $5,000 No Computers For training, afterschool $1000 No Flagpole $2,500 No Park Identification Signs $1,500- $3,000 No Playground Equipment $15,000 - $80,000 No Shad Structure for Playground $3,000 - $13,000 No Beach Showers No Synthetic Soccer Field /Multipurpose Field Selected locations $750,000 - $1,000,000 No Showmobile $100,000 No Building Replacement Selected Locations TBD No 73 (Rem 10) < July 7, 2003 • RECREATION &t SENIOR SERVICES DEPARTMENT To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Update on Grant Availability RECOMMENDATION - FOR INFORMATION ONLY CURRENT GRANTS IN PROGRESS: Recreation Proposition 12 Park Bond Fund - Per Capita Funds - $685,000 • Current Projects - Grant Howald, Bonita Creek, Channel Place and San Miquel Parks Playground Renovations. • Future Projects - West Newport Park, Mariners Park, Irvine Terrace Park and minor reports and replacement for other playground for compliance with ADA and current safety regulations. Roberti- Z'burg Harris Grant - $220, 120 (with City match of 92,000) • Replacement of Cliff Drive Park Playground and major site work to provide ADA access to playground. Proposition 40 Park Bond Fund - funds not available as yet Per Capita Funds - anticipated allocation $365,000 RZH Allocation - anticipated $220,120 (city match required) Parks California Coastal Conservancv Revegetation of Castaways Park - $99,500 The Nature Conservancv Revegetation of Castaways Park - 50,000 Staff could find no other grants available at this time for park and recreation facilities for which the City of Newport Beach would qualify. Most program grants require evidence of economic need with standards that Newport Beach cannot demonstrate deficiency. u 7f