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HomeMy WebLinkAbout6/1/2004 - Agenda PacketJUNE 1, 2004 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches and Recreation Commission Tuesday, June 1, 2004 - 7pm— City Council Chambers • AGENDA ORDER AND ROLL CALL DIRECTOR'S COMMENTS Director Knight • Director Niederhaus PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by t (OChair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. NSENT CALENDAR 1. Minutes of the May 4, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Bench Donation. Accept donation from Mary Kilfoy of one bench to be installed at the Newport Pier. CONTINUING BUSINESS 5. CdM Centennial Vision 2004. Informational report by General Services Department. Action: None 6. Committee Reports. • Finance — Garrett it Skoro • Park Development — Skoro, Allen & Brown • Rec & Open Space Element — Garrett • Recreation Activities — Erglebrecht, Ruzicka& Tobin • Seniors — Tobin, Allen & Skoro • Beach — Garrett, Skoro & Tobin • Ad Hoc — Community Service Award - Garrett, Ruzicka it Tobin — Tree Committee- Allen, Skoro & Tobin — Youth Sports Liaison — Ruzicko 96TURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches It Recreation Commission Regular Meeting • May 4, 2004 - 7pm Convened 7:03pm ROLL CALL Present: Debra Allen Tim Brown Roy Englebrecht Bill Garrett Greg Ruzicka Tom Tobin Absent: Val Skoro Staff: Marie Knight, Recreation Et Senior Services Director David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant DIRECTOR'S COMMENTS Director Knight thanked Commissioner Brown for helping staff with the Arbor Day celebration last Friday at Lincoln School. She stated that crews from General Services assisted staff with . the tree plantings and the students who participated wrote poems and drew there own forests. She reminded the Commission that the CdM 5K is Saturday June 5 and asked for a volunteer to be the back up race starter if Chair Allen is unable to make it. Commissioner Brown stated that he would be there if needed. Director Niederhaus echoed Director Knight's comments and thanked Recreation staff for their support on the Arbor Day Celebration; but most importantly stated that Arbor Day is a required element of being named as Tree City USA. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the April 6. 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park £t Tree Division Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 3. Item pulled by Commissioner Tobin. 4. Designated Street Tree Change. Accept recommendation for designated street tree change submitted by Seawind Community Association. 3. Recreation a Senior Services Activity Report. Commissioner Tobin stated that the • information listed under Park Patrol for the last several months appears to be a list of __ activities that Park Patrol has done; he went on to say that however, it needs to be quantified or more specific. He commented that would really help to know what happened; the result, etc., as it appears that there is just a lot of running in place. Parks, Beaches 8 Recreation Commission Regular Meeting May 4 2004 Page 2 Director Knight stated that the Patrol Patrol officers fill out a log of their daily activity so for both staff we have a record of everything that they have done on their shift, each encounter is listed; every action taken and they log which facility that they open and or close. She went on to say that staff could try to provide that to you in a report but it would be quite a large report. Commissioner Knight stated that the report is a culmination of activities that Park Patrol has encountered in the past month. She noted that staff will review next months report to see if there are areas where more detail could be provided Discussion ensued regarding sign in system at the tennis courts. Commissioner Englebrecht stated that he felt -that if any of the Commissioners have concerns or questions about the activities of the Park Patrol then they should visit the Recreation Admin office to read them over. Motion by Commissioner Ruzicka to receive and approve Items 1 through 4 of the Consent Calendar. Motion carried by acclamation. NEW BUSINESS 6. Beach Maintenance - Director Niederhaus gave a PowerPoint presentation on beach maintenance activities (attached). He also reviewed the Adapt -A -Beach program and urged the Commission support. Chair Allen asked Commissioner Tobin to represent the Commission at the May 22 Kick Off event. 7. New City Council Policy B -17 — Donations to the Recreation & Senior Services Department - Director Knight stated that Superintendent McGuire would be giving the report and asked the Commission to recall the discussion several months ago regarding potential items, other than benches and trees that could be accepted as donations. She stated that a meeting with the Recreation Activities Committee was held to discuss this further and established this new Council policy. Superintendent McGuire stated that the Committee was presented with a preliminary policy drafted by staff and changes were made as they requested for presentation tonight. She stated that this would be a new policy but would mirror the G -5 Policy — Park Et Street Improvement Donations. She noted that If a donation were made for more than $5,000 then it would warrant a plaque, but anything under that would not; she stated that this to not have plaques on everything. If large donations are made that could be considered a Capital Improvement like a building or restroom building, picnic pavilion, a playground, or something of that caliber then the donation would have to cover 75% of the total cost for the improvement to warrant the privilege of naming rights. She stated that staff is working on a Gift Catalog and after tonight's input from the Commission staff L� hopes to present a draft at the July meeting. • Director Knight stated that in preparation for this staff garnered and reviewed information from 30 other cities on these same types of programs to learn from their best practices. Parks, Beaches !t Recreation Commission Regular Meeting May 4 2004 • Page 3 Chair Allen stated that one of the things that have happened with the bench policy is that sometimes welt meaning people want to place benches and the neighborhood around it does not want them. She asked if this policy, by having it cut off at $10,000 with staff approval could lead to problems in the future. She wondered if we might encounter that problem of having structures put in neighborhoods where they don't want them and there would not be a hearing for it. Director Knight stated that most structures would most likely be over the $10,000 mark and does not believe that very much would be donated under that mark that would be obtrusive. She stated that the majority of items that would come under this policy with the exception of possibly drinking fountains would be more programmatic and believes that items under that amount are more for staff review such as a new sound system for - OASIS; anything above -that wo-Id -be- for-the - Commission review-and-of - course- the public would be officially noticed. Chair Allen questioned how if something is over $5,000 or less you are allowed a 2xV plaque but if you buy a bench that is like $1,500 you get a 2xV plaque. Director Knight stated that you do not have the bench policy this evening but believes that is something that General Services is looking at as well in there policy is issuance of plaques and how it is handled and in meeting with their staff that is something that will be looked at also. Director Niederhaus stated that this policy was also reviewed and worked on with General Services staff and that he certainty concurs but that staff is coming tonight to test the waters to see what you thought. He noted that he believes that the G -5 will also need to be modified regarding plaques as there are just thousands of them out there and staff has to keep them cleaned. He commented that just around City Hall there are probably 25 from all the Sister City's and that they have to be kept cleaned and polished. He stated that staff would like to know how you feel about that and stated that he would put any kind of fear to rest regarding staff putting any structure anywhere where it would not be wanted. He went on to say that anything of that value would require a building permit and would need to meet all the City codes, even such a thing as a shade structure as was proposed at Buffalo Hills would require a noticing the HOA, noticing everyone within 300 feet of the structure. Director Niederhaus went on to say that there is also the process of having public review and commented that he was not worried about that but believes that we are moving in the right direction where there is an avenue to except large donations maybe from an estate because G -5 does not cover that and believes that once this gels out that staff will go back and try to mirror and try to get away from plaques, just some thoughts here. Commissioner Ruzicka stated that what you are really trying to do is to raise the threshold • of if you want to buy a plaque you must donate $5,000 instead of $1,500 and asked if that - was the direction that staff was moving towards. Director Knight stated yes and interestingly enough most cities call them the memorial plots because there are so many and that some cities don't do any plaques at all but hand out a nice certificate. She went on to say that some have noted that once a plaque is on Parks, Beaches l3 Recreation Commission Regular Meeting May 4 2004 Page 4 an item that there is a feeling of ownership and that the City had a hard time when a bench or a tree needed to be moved that causes some problems. She stated that what we are really looking at is raising the threshold, less plaques and memorial plates all over town and looking at other ways of recognizing and accepting the donation. Commissioner Brown asked if the City had a mechanism to sell or accrue the value of someone else's property. He stated would we be getting old cars and sail boats. He asked what kinds of real property are we talking about. Director Knight stated that the City is not allowed to put a value on donated property but there is also criteria in the policy for accepting gifts in that we would look to accept a donation if it is good condition and if it is needed and will be used. She went on to say for example if it was an old Sabot that someone wanted to donate -to- the -sail- program and if staff did not feel that it was something that could be used in the program then it would not be accepted. Commissioner Brown stated that then we are not looking at things that the City could auction off. Director Knight stated no. Superintendent McGuire stated that we have turned down donations but in the past week we just accepted a nice lido that is in better shape than anything that is in stock. Director Knight stated that the difficult thing about donations is that staff does receive lots of calls about donations but sometimes it is more cost than it is worth to accept the donation and that is why staff needs to be able to decide it the donation meets the standard of services to the community. Chair Allen stated that in other words that old exercise equipment in the garage is not going to be accepted. Director Knight stated that it would be a good donation for the OASIS Rummage Sale. Commissioner Englebrecht stated that he believed that this is the right step to take establishing this B -17 policy because when in fact the catalog is complete and made available to the residents of the City that everyone will be surprised of how many will want to donate, which in fact will impact the budgets and the programs and believes that many donations will be geared towards specific programs which will allow staff to spend money in different areas. • Commissioner Garrett stated that obviously this is a problem and that is why staff is bringing this to the Commission, is that right? Director Knight stated there are several reasons for this policy, not only the bench and • tree donation policy but the library has had a policy in place for a long time and there have been some issues there as well and staff has seen an increase in calls and at the same time staff began to look at the bench and tree issues along with the plaques and if Parks, Beaches ii Recreation Commission Regular Meeting May 4 2004 • Page 5 this is going to be opened up and give people ideas for donations it would be a good to be proactive and allow staff to be discerning on about what is accepted. Commissioner Garrett asked how a donation of cash would be handled. Director Knight stated that for example the track meet is co- sponsored by the Rotarians and they help to underwrite that and the City does have the ability to accept taxable write off donations and the staff will look at the programs and the Commission will be able to see that as you review the brochure. Staff is not looking for donations to cover things that the City is already paying for but to expand the programs for the future. Chair Allen stated that she would like to make one revision to the policy and that is on item _23 -that she is still concerned that structures- are -not -built or water - fountains- placed without for instance something in the ground that would be accepted by the Department Director but that the Commission would be notified and it would be subject to be called for on an agenda. Director Knight stated that she is not sure what Chair Allen means by acceptance of the donation could be called up by the Commission. Chair Allen stated that if staff is going to accept a donation for anything that wiil be built as a structure even a drinking fountain that would be less than $10,000 threshold then the Commission should be notified of that and have the time for a Commissioner to call it up for public hearing if it was decided that it needed one. Commissioner Englebrecht asked what the reason would be for that. Chair Allen stated that she was concerned because in remembering that experience with the bench donation and that it was a misunderstanding and that staff had no-reason to understand that the people down there did not want it installed and would hate for something to be installed and cannot imagine that a drinking fountain would upset anyone but she stated that the Commission should have.the right to take a look at it.before it is built. Director Niederhaus stated that he believes that the policy needs to be more generic and not say the Recreation Et Senior Services Department and that it should include parks, because the G -5 policy is fairly defined and just benches drinking fountains and hardscape so what staff is really looking for it giving people the choice for donating items in recreation, senior services and when you get to 2B it should state by accepted by staff after due diligence is done but stated that he really liked the idea of having a catalog and having the opportunity because when someone asks how to make donations in parks. He stated his point was that the policy should be generic. • Director Knight asked if General Services staff was going to install a water fountain at say Castaways would it need to come to the Commission for approval? Director Niederhaus stated yes. Parks, Beaches £t Recreation Commission Regular Meeting May 4 2004 Page 6 Chair Allen stated that she just wanted to make sure that this in item 2B is not changing the need for it to come for a public hearing. She went on to say that they should have the right to approve anything that would be built and would stay there. Director Knight maybe the wording should be any installation of a permanent fixture in the parks. Director Allen stated yes. Director Niederhaus stated that he liked the idea of making the policies match and believes that the G -5 policy could be approved based on some of the things that have been said tonight on the level and the plaques and so forth and staff would like to match it- again -and -come -back to the - Commission -but- stated - that -in -both cases- his - opinion is that all donations should come to the Commission for the opportunity for public review and any comments would be noticed 300 feet and if staff overlooks that one person that would object then that is the point for needing to go forward to the Commission. Discussion ensued regarding the possibility of having zoning requirements in the policy. Director Niederhaus restated his concern that staff should not be accepting anything without going to the Commission especially when it comes to cash for some unspecified project but believes that not too many of those will happen. Commissioner Ruzicka stated that he doesn't see anyone with an argument and the motion should be made. Motion by Commissioner Allen to forward the policy with changes that were discussed and forward to City Council for their review and approval. Motion carried by acclamation. 8. Joint Meetine with Costa Mesa Parks £t Recreation - Director Knight stated that the Costa Mesa Commission has invited us for a joint meeting on June 23 to discuss items of joint interest. After much discussion it was decided to decline with thanks the invitation from Costa Mesa Parks ft Recreation Commission and possible schedule a meeting next year. n U 8. Newport Beach Municipal Code Chapter 11.04 - Director Knight stated that as you recall this staff report came to you at the April 6 meeting and at the request of the Commission; it was brought to a subcommittee to look at it further and to answer questions that you might have regarding the ordinance that staff is proposing. - A Committee meeting was held on April 14`h; it was also noticed in the Daily Pilot for the public; but no one from the public attended the meeting. Based on that meeting, and initial comments from the April Commission meeting, a few things were changed such as in the Prohibitive Conduct . - section we combined some areas that were either repetitive or -made -sense to combine. In your report this evening staff referenced throughout areas of the current NBMC, existing Council Policies, and Administrative Regulations where these policies exist or are referred to. She went on to say that part of what staff tried to do is to bring those things that are in the MC already that have to do with conduct in parks into one ordinance so that it will • Parks, Beaches li Recreation Commission Regular Meeting May 4 2004 Page 7 be easier for staff to administer. Just to reiterate, staff did work extensively with the City Attorney's office on this new Ordinance so they were very much apart of this and have researched this with other cities to look at how they handle certain problems that we are encountering and the type of language that they used and now it is presented for your input. Commissioner Englebrecht stated that in response to the a -mails that Chair Allen and Commissioner Brown sent, the feeling was that maybe we are trying to buy too much authority to the Park Patrol but in fact they are not - they are writing a ticket that has a penalty so it is not just the warning -. Chair Allen wanted to clarify her concern for the benefit of staff since she sent it to the Commission but did -not send it .tn_staff bec f i nn ii .�.... not-send �.. , .,��ause staff �„ -,.ary -duty. Director Knight stated that she was checking her e -mail every night and would have appreciated the email as well. Chair Allen said no - she just figured that you had enough to do. She stated that she was concerned; and believes that the Park Patrol from all we hear is doing a wonderful job and because they are doing a wonderful job that she is just not comfortable that there is a demonstrated need to make an ordinance out of what is now a bunch of different ordinances and /or policies - and would just like to see staff come back in say the summer with what is in place now and document it at the end of the summer stating that these problems occurred that we needed the ordinance to fix because we could not fix them with what we've got. She stated that the one area that she will back off that a little bit is if you are having problems and you need the right to write tickets for people that are using reserved facilities that do not have reservations. She stated that she could understand that demonstrated need and that when we first started the Park Patrol that a lot of that was demonstrated. But for some of the other things that she stated that she is not comfortable that there is a demonstrated need so that is where I was coming from and that is what I shared with others. Commissioner Englebrecht asked if we couldn't in fact pass this on to City Council and see how it works this summer with them having the authority to issue a citation that has a penalty and then evaluate that after because if we go this summer I don't know if we wilt have a proper evaluation because they basically are pretty impotent in what they can enforce and do. Chair Allen stated that was a different point of view. Commissioner Ruzicka stated to Chair Allen that regarding her e-mail and he concur with her completely on this and thinks that we want to give these gentlemen who appear to be • pragmatic on decisions but I believe it was Thomas Payne who said "there is no greater tyranny than the strict enforcement of the law..." or whatever it was and stated that he agrees and would like to see how this thing goes for a year or and believes that it is overkill when we do not have a tremendous amount of problems or at least that is the impression that he is under at this juncture and those gentlemen when they were here last meeting seemed like they were intelligent and were not going to abuse there Parks, Beaches £t Recreation Commission Regular Meeting May 4 2004 Page 8 authority but stated that he likes less law not more and believes that it is the libertarian coming out of him or something but stated that he agrees with Chair Allen's summation and that we are better off without it and if we are wrong then, Roy, we readdress and change our minds. Commissioner Garrett asked if, he was under the impression by reading the materials through a couple of times and from what he could gather, that they have the ability to issue a citation now is that correct? Director Knight stated that they do have the ability to issue citations now based on the current code, Conduct in Parks, which is very limiting which you have a copy of and that is the extent of their authority so they do not have the ability to issue citations if they are having - problems 'r'r'ith - persons not - -lea ving- areas --that -are -already- reserved. So the current code is very limiting, they have authority to issue citations based on that code and only that code. Commissioner Garrett stated that his feeling is we have appointed these people, we've hire them, trained them and the police have trained them and it seems silly that we have all this expense out there and we are not utilizing them in a way that they should be used. He stated that he would support this if someone were to make a motion to pass this on to Council. Commissioner Brown stated that he would just reiterate what he said in the e-mail that was sent to everybody and stated that his concern on this is that if we don't have a code of enforcement then they are left with making subjective decisions on what is acceptable behavior and what isn't, and it could lead to some arbitrary enforcement and agrees with everyone on the Commission with respect about the Park Patrol officers and they are terrific guys and I am sure that they would make all the right decisions but it just seems that not having something that has been reviewed by the public or the opportunity to be reviewed and reviewed by this Commission so that we can insure to the public that everyone is treated equitably and fairly when it comes to the safety and accessibility of the parks. He went on to ask that since they do write a ticket and there is a fine connected with that ticket, someone is going to challenge that and if we cannot point to a specific code I would think that we are going to have a little difficulty and so that is basically what I said in the e-mail and just to get this on the record and apologized that this did not go to staff as well. He stated that this was his concern and would second that motion that Commissioner Garrett made and is very comfortable with this. Chair Allen stated that they should make sure that Commissioner Garrett made a motion. Motion by Commissioner Garrett to forward the Ordinance to City Council for their approval. Director Knight stated that one of the things that Council has asked staff to do when approving the Park Patrol program was to review those areas that we are currently offering a service but do not have the authority: such as giving people the exclusive use of a park area, so that is an important part of this ordinance. The current code, and one of the reasons that the City Attorney went to great lengths at adding definitions in here is, n U r1 f`J • • Parks, Beaches £t Recreation Commission Regular Meeting May 4 2004 Page 9 that the current Code is so vague that the Park Patrol officers will be out there make subjective calls based on the current Code because it is not very directive and the other area that we heard at the last meeting from Commissioner Skoro about is drinking at the parks and that is a big problem and as we go into the summer season, Inspiration and Lookout Point will continue to be a huge problem and that is something that many people that were in support of the Park Patrol program asked for the ability for this program to deal with and that is one of the most important things that we have in here. Commissioner Ruzicka asked if he was under the misapprehension of the facts that if these gentlemen were out there and something became ugly they certainly can just call uniformed officers and they could roll to the scene and could say look gentlemen I will step in here and take care of this for you, correct. Director Knight stated yes they can but the other reasons for a much expanded Code is at the request of the Police Department and Code Enforcement who is looking at this as another way for them to be able to cover more territory in this City and if Park Patrol is out there without the ability to enforce these things then that is what they have to do on a regular basis is call PD to come and take care of that situation. If that was effective and I am not saying anything against the Police Department but I do not know that we would see so many complaints from our residents on Ocean Boulevard about the drinking and the problems out there. I do not know if that is always a priority for the PD in the bigger scheme of things but if we have a Park Patrol that is out there then they are hoping that they will be able to take care of some of these things and alleviate the Police Department to look at higher priority calls. Chair Allen stated that she had a couple more comments but would let Commissioner Tobin go first. Commissioner Tobin stated that as far as the drinking on Ocean Boulevard there are residents on Ocean Boulevard that have been having wine and cheese there for at least 30 years that he know of and I have joined them and you will find other residents that are probably very much against it so whatever way you are going to go you are going to have residents that are going to be very disturbed about it and forcing something to the letter will always cause trouble. He stated that when these Park Patrol officers first came on it was primarily for the two sports groups — Little League and Soccer that wanted somebody to intercede and get some of these people off the courts when they had assigned activities there and now it has grown like top seed and we have rules and regulations and they will be enforcing no person under the age of 10 will enter a restroom, bathroom or dressing room, that is tough. He stated that it should roll for a year and see what comes out of it instead of forcing a lot this down people's throat. He stated that these fellas appear to be doing a good job and keeping a lid on what is going on but to me it looks like if you go to Mexico we have down here we have Police volunteers, we have lord knows • how many different people in Mexico you have federal, state and local and harbor police all running around forcing rules and regulations and it just an overkill and does not believe that we need all this and we have a very strong Police Department and would let it slide for a year. Parks, Beaches li Recreation Commission Regular Meeting May 4 2004 Page 10 Commissioner Englebrecht stated that he does not agree that we should let it slide and believes that Commissioner Garrett nailed it in his comments and since we only have six commissioners here tonight he stated that he is looking for one more vote from the middle of the dais to see this happen and stated that he thinks that we need to heed what Bill said and that we really put this program together and we are ready to in fact now to come full circle and that is with the adoption of the new Conduct in the Parks section of the Municipal Code and with the enforcement and that we are making a mountain out of a molehill here and we have to look back at this Commission and the number of residents that were not soccer or little league people who lived on Ocean Boulevard who were wanting some enforcement and some teeth and were tired of so many problems that they were having from inside and outside of the community. Commissioner Englebrecht stated that he believes it is important to send a message from this Commission to staff and the Park Patrol and the message is that we support them and we- are finally buttoning up there shirt so to speak and giving them the proper stance in the community the proper way to enforce their park patrol duties. • Chair Allen stated that she appreciates what Commissioner Englebrecht said and noted that she had weighed this thing a lot back and forth both ways and stated that her bottom line is I keep looking at this list of 25 items and I am a lawyer and I know the City Attorney worked very hard on this but I could not stand up in front of the City Council and say that I voted to support that you put a sign up in the park that says that this is what you can't • do when you have a list of these 25 things - it is just overkill and I cannot do it and I am sorry. I would be happy to look at it at the end of the summer if we have specific areas, if the drinking is a problem or the facilities are a problem or if there are things that the Park Patrol cannot handle without more power but could not stand up to defend this. Commissioner Englebrecht asked Commissioner Garrett if he would pull his motion off because he believed that if Commissioner Skoro were here he would have voted for this and so we would have had the four votes that we would need to pass this and if we vote tonight and it is three to three and asked if it just stays on and we vote next month? Chair Allen stated that the only way that it could happen is if a motion were made to continue it and the motion passes. Commissioner Englebrecht asked if a commissioner could give his proxy to someone. Chair Allen stated no. Commissioner Garrett stated that he actually agreed with Chair Allen but that his sense of this is that this is not going to end up on a sign someplace and that it would not be appropriate and his support of this would wane if there were going to be signs all over the parks with these rules and his sense is that this is a Code that provides authority to the Park Patrol staff but what we make available to the public in terms of what is acceptable • and not acceptable behavior can probably be put in a paragraph and certainly not in signs all over the parks and so if I have misunderstood this then I will stand corrected and his support of this is not to confront the public with this saying here is a list of what you can and cannot do in the parks. • Parks, Beaches a Recreation Commission Regular Meeting May 4 2004 Page 11 Chair Allen had pictures of signs in parks, and stated that she did not know where these came from and did not see the pictures until now but they are pictures of signs in parks, and that it was not what I based my fear on but it actually confirms it. Chair Allen asked if there was any further discussion on the motion. She stated ok, please vote. Director Knight reminded the Chair that she needed to open the public discussion. Chair Allen stated that she was sorry and asked if there was anyone from the public that wished to talk on the issue. -Chair Allen opened the Public - Discussion Jan Vandersloot, Newport Heights stated that actually he thought he heard that somebody saying that they were passing a -mails around to everyone and that it might be a violation of the Brown Act so suggested that they might want to talk to the City Attorney about... Chair Allen stated that she had talked to the Bob and that there is absolutely nothing wrong with communicating by e-mail so long as Commissioners do not vote; that there is no quorum; and no attempt is made to persuade other Commissioners as to how to vote. She went on to say that expressing opinion by way of e-mail is perfectly appropriate. She restated that this was the opinion that had been given by the Bob. Dr. Vandersloot stated that the GPAC Committee was not allowed to do that kind of thing. Chair Allen stated that she did not know what happens with GPAC but that is the opinion that she has received. Dr. Vandersloot commented that you cannot discuss this issue amongst yourselves. Chair Allen stated that you cannot discuss but you can simply state your opinion. Dr. Vandersloot stated that it seems to him that it would be a little bit difficult to imagine how you can state your opinion without discussing it, in other words somebody would send an e-mail but you would not respond to or something like that. Chair Allen stated that Dr. Vandersloot could ask the City Attorney himself, but stated that she has the opinion that Bob gave on what was allowed regarding a -mails and that is what is abided by and if that changes then she will abide by the new rule. Dr. Vandersloot stated he also would not be in favor of a whole lot of signs being posted in . the park either so if this Ordinance means that signs will list these 25 prohibited items in the park then he would not be for it either. He stated that he would support having the Park Ranger having enforcement authority without having to call the Police on everything but stated that he has not studied this Ordinance thoroughly and then would recommend that this item be continued so that Commissioner Skoro could vote also since you probably wilt have a tie. Parks, Beaches t"t Recreation Commission Regular Meeting May 4 2004 Page 12 • Chair Allen closed the public discussion Commissioner Tobin commented to Dr. Vandersloot that he could not believe that the tree in front of the Balboa Inn would ever survive and that it is doing a beautiful job... Dr. Vandersloot stated that somebody stopped poisoning it. Chair Allen stated that we are off the agenda and cannot go there. Commissioner Tobin again stated his compliments to Dr. Vandersloot. rr...... ,.., r.,..i Commissioner to do with his wnimi55i�i�2i uir��2iireCht asked a.v�n�n�SSSvner- G- ariEtt -what -�e -���o motion. Commissioner Garrett stated that he believes that everyone is in favor of the Ordinance but agree that more signs in the park is not something that anyone wants and is there a way that we could put a limit on that or do we have the authority to do that; this is bad enough can we have a caveat that says no more signs? Chair Allen stated that there is a provision in the law that states that things are only enforceable if the public has notice so some of the reasons that there are signs are that you face a serious challenge when a public entity tickets someone for something that they did not know was against the law. You do far better if you put up signs noticing people of these issues. Chair Allen stated that she feels that the Ordinance should be left alone for the summer and look at the types of problems that come up and review the Ordinance again in the fall to see if it is needed and does not see a need for now. Commissioner Garrett asked that his motion be withdrawn. Commissioner Brown stated that he does not see the difference from motor vehicles and park conduct. Chair Allen stated that for a driver's license you must take a test to drive a car so the judges that you appear before assume that if you have a driver's license that you know the vehicle code. Motion by Commissioner Ruzicka to not forward the Ordinance 11.04 to Council. Substitute motion by Commissioner Garrett to bring back the Ordinance at the end of the summer with the idea that the signage issue be resolved. Motion fails by the following • vote: Aye: Allen, Garrett Nay Brown, Englebrecht, Ruzicka Tobin Absent: Skoro Parks, Beaches Et Recreation Commission Regular Meeting May 4 2004 • Page 13 Commissioner Ruzicka's motion carried by the following vote: Aye: Allen, Garrett, Ruzicka. Tobin Nay Brown, Englebrecht Absent: Skoro OLD BUSINESS 10. Committee Reports Appoint Special Trees Committee and disband Tree Committee- Chair Allen asked that this item be held until the next Chair is appointed. • Finance - Nothing to report • Park- Development - Nothing - to- report. • Rec It Open Space Element - Nothing to report. • Recreation Activities - Commissioner Englebrecht stated that this item was reported on earlier during the new Council Policy section. • Seniors - Nothing to report. • Beach Activities - Commissioners Garret stated that he attended the Adopt -a -Beach program sponsored by Council Member Rosansky. He stated that he had received a newsletter from the West Newport HOA stating that they were discussing the extension of the boardwalk and that there are some coastal people that are pursuing that. • Ad Hoc Community Service Award - A meeting will be scheduled in July. Youth Sports Liaison - A meeting will be held in May FUTURE AGENDA ITEMS • Limiting of Bench Donations, identify areas where they are needed • Donation Brochure- July • Irvine Terrace Park Encroachment - May • Review of Council Policy G -5 possibly requiring approval of HOA where benches will be installed or gage number of benches in parks. • Liability Aspects at Marina Park • Ordinance 11.04 — Conduct in Parks ADJOURNMENT - 8:48pm Submitted by: Teri Craig, Admin Assistant • ��EwPOR r e U S C9CIF00.H�P TO: SIM SWINS 110priat FROM: Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent PB &R Commission Agenda Item No. 491'� June 1, 2004 SUBJECT: Parks and Trees Maintenance Divisions Activities Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff is currently working with the Recreation and Senior Services and Public Works Departments relative to the construction of the new Mariners Library and the • anticipated impacts to Mariners Park. 2. The County Agricultural Inspector performed the annual Pest Control Records Inspection in accordance with standards established by the State Department of Pesticide Regulations. The inspection included reviewing all aspects of pesticide storage, staff safety training and pesticide application records. The Parks Division, Pesticide Control Technician, Greg Lewis is responsible for coordinating the program which received an A+ grade from the inspector. This level of service ensures a very safe environment for both the public and staff. Additionally, the Parks and Field Maintenance Divisions staff completed the State required annual Pesticide Safety Training on March 10. The training was conducted by Greg Lewis, who is also a State Certified Pest Control Advisor. The annual training ensures the proper and safe application of pesticides in both City landscape maintenance and weed abatement operations. 3. During the past few weeks, Parks and Trees Maintenance Divisions staff has been receiving an increased volume of calls and concerns regarding bees in the City parks and right -of -ways. The infestations usually occur in flowering City parkway street trees in many neighborhoods throughout the City. Contractors are called to provide service in the areas of bee swarms and hive removals. There are possibly more bees this year due to the warm weather, an abundance of flowers and the beginning incursions of African honey bees into Orange County. The African and the existing European honeybees are interbreeding and are hybridizing. The African bee can be more offensive than the European bee. Bees are only dangerous when they are defending their colony, which includes nest, honey, and brood. They are not dangerous when foraging for • pollen, collecting water, nor swarming, which may delay action by the bee contractor. Much to the dismay of some residents, exterminators are prohibited by State/Federal law(s) from disturbing bees when the insects are foraging. 4. Two PB &R Commission approved donation benches and one tree were installed. The benches • were installed at Cliff Drive Park and Bay Avenue between 9h and l0a' Streets, and the tree was planted at Castaways Park. 5. The Parks Maintenance Division staff assisted with the new "City Hall" sign by installing new irrigation and planting a yellow flowering ground cover to complement the sign. Upcoming Activities for June 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. 3. Staff will prepare for the field renovation work performed annually during the July /August field down time period. Tree Division Activities During the month of May, 705 trees were trimmed, 1 tree was removed as a result of claim related settlement approved by the City Manager, 14 trees were planted, and 8 emergency tree calls were responded to. The Urban Forester received 104 tree maintenance requests. 0 1. The City's tree trimming contractor, West Coast Arborists, is currently trimming trees within the Corona Del Mar area. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Department Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The Urban Forester is coordinating with the Public Works Department for the possible removal of some trees in conjunction with upcoming City Council beautification projects at Mariners Park Library and Corona Del Mar Centennial Projects. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past eleven months. Very respectfully, Marcelino G. Lomeli Parks and Trees Maintenance Superintendent • Attachment: Tree Activity Report 2003- 2004 n u • • OpACN S� 6 a � y 0 OCP J� A11'1 dA I,IJrI ; �i � Jgay O Jag Cd cq �'Ja P o 0 o Jaq� Q a�OM Jag ° ;o U � �aI C"" w has O y �'6 O 4y O r r O h T 00 f�- LO r N N N O O O O O T N O T T O O co O I T W O O O O O O O r O O O O T f.- O T LO O O O Cl O N O r T 0o o O o 0 0 0 0 LO o O o 0 0 0 0 N O O O O O O O co V O O O O O N O N to O O O O O M O co O O O O O O O M to ch CO > > O O E y V p E > E 7 2 N N CL 0) F N ~ 2 o Q) 0 O cu U 75 co IL > � ai O E Q> (D o o w W o w N 0 0 .j U z 0 d' ►a W Wr O N r r F x Z r r r d H r ca x E at o 'I � a > °' co a a f!J 0 z O 7 a ca C > > N F. > E v ° a O 3 y > N Q E co co °1 O d !n CD E `y d O E O o m W C N N co W Wr O N r r F x Z r r r d H r Q x z 0 I� H O F� W z ❑ 0 c c O co O L m U U N Ln N O N LL V N r, Z r r r d H y Q x E at 'I d O C d Q R CL c R LL 'C O c')') m W W W r r O O O z z z w N C N LL mi N Q R R O O y cU R QQo] o cm ca C C N Co 0) 0) d N > E c`o U 2 a° o o L O f- N O O N M F r N (D N n V N U R d N N p] d > N O1 > C R C N O (n 0 a N ❑ Q (6 T c m a T m Lo N E 'C Q C HW Co 0 ca 0 ca ca i a N U) N r M N cn V' O D) r d V O O O N r N r r r d d y Q E at a f!J 0 z O 7 U R d N N p] d > N O1 > C R C N O (n 0 a N ❑ Q (6 T c m a T m Lo N E 'C Q C HW Co 0 ca 0 ca ca i a N U) N r M N cn V' O D) r d V O O O N r N r r r (item 3) June 1, 2004 WECREATION & SENIOR SERVICES DEPARTMENT 15t Choice for People, Play ii Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Ft Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department. • I-1 U Monthly Activities Report (Item 3) Page.2 June 1, 2004 • RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS Co -Ed and Men's Softball -The summer softball leagues began May 17 with 125 total teams divided into 19 different leagues. The 125 teams are comprised of 67 co -ed teams and 58 men's teams with games scheduled through August 12 at 5 fields: Bonita Creek Park (2 fields), and Lincoln Athletic Center, Community Youth Center /Grant Howald Park (CYC), and Arroyo Park (1 field each.) The summer league features the Stockbrokers league (11 teams) with all games at 4:45pm at Bonita Creek Park. The stockbroker league plays a modified coed format of 8 men /2 women. Basketball - The spring basketball program comprised of 86 teams concludes June 17 with the summer league beginning the following June 21. The Ensign School gym will be •unavailable for summer league play due to School District Measure A construction so the Eastbluff Boys and Girls Club will be used this summer to fill this void. YOUTH SPORTS Track and Field Championships - The top four competitors from each Age Division from the Newport Beach Track and Field Championship held on April 16 were invited to participate in the Southern California Municipal Athletic Federation Orange County Track and Field Meet on Sunday, May 2 at Trabuco Hills High School in Mission Viejo. Over seventy local athletes were invited to compete at the County Meet as representatives of the City of Newport Beach in various running and field events. Newport Beach athletes did well, with many boys and girls qualifying to represent Orange County at the Southern California Championships held on May 29 at Gahr High School. On May 12 the Newport Balboa Rotary club hosted the Annual City of Newport Beach Track and Field Awards dinner at the Bahia Corinthian Yacht Club and was attended by the top 20 athletes from the City Meet with their parents. The evening was highlighted by the awards ceremony where athletes were presented with friendship medals from Newport Beach Sister City Okazaki, Japan. The Japanese youth are sent friendship medals from the Newport Balboa Rotary as part of a wonderful exchange program with our Sister City. . Youth Summer Hoops 2004 - Registration began May 10 for the Summer Youth Basketball Program. This City league is designed to provide players with competition through a traditional league format, with emphasis on sportsmanship, positive reinforcement and skill development. Everyone plays at least half of every game with practices held one or Monthly Activities Report (Item 3) Page 3 June 1, 2004 two afternoons per week and games beginning the week of June 28. Teams will play one • game per week in late afternoon and evening hours. P r1 L-A Summer Tiny League Basketball - Registrations for the Tiny League Basketball program for first and second grade athletes are now being accepted. This 4 -week clinic is designed to introduce boys and girls to the game of basketball. It focuses on teaching the FUNdamentals of dribbling, passing and shooting. This program meets on Wednesdays from July 7 - 28. Pepsi Pitch, Hit and Run - Over 50 participants competed in the Pepsi Pitch, Hit it Run Competition hosted by the City of Newport Beach on April 25 at Bob Henry Park. In their respective age groups, the following participants captured first place honors: Age 7/8 Overall Luke Napolitano Pitching (tie) Luke Napolitano /Mitchell Mendoza Hitting Mitchell Mendoza Running Luke Napolitano Age 9/10 Overall Brett Parker Pitching Brett Parker Hitting JD Dawn Running JD Dawn Age 11/12 Overall Kyle Hill Pitching Kyle Hill Hitting Dillon Freiberg Running Alex Maddox Age 13/14 Overall Jackson Massingill Pitching (tie) Zack Tegel/ Aaron Northcraft Hitting Jackson Massingill Running Jackson Massingill Winners of the Sectional competition, held May 22 in La Palma will compete for the Team Championship, to be held at Angel Stadium. AFTERSCHOOL PROGRAMMING AND CAMP NEWS KidScene - The final trimester of the KidScene after school program for the '03 -'04 school year has begun. The Newport Beach lifeguards will be coming around to all of the KidScene program sites the week of May 24th. They will be doing a beach safety presentation for the kids and bringing one of their beach trucks for the kids to check out. This will be very informative with summer right around the corner! All of the sites have been hard at work decorating for the "Endless Summer" themed contest. Surfers and sand can be found at each of the three KidScene locations. At the end of May all the sites will be judged and prizes awarded. First prize is an ice cream party, second a pizza party, and third a donut party! Monthly Activities Report (Item 3) Page 4 June 1, 2004 • Staff has also been gearing up for summer programming by interviewing candidates for summer positions, planning for the training of the summer staff and planning for the camp program. CONTRACT CLASSES Fun Summer Programs Being Sent Your Way! - The summer Navigator was mailed out the first week of May with registration opening on May 10, 2004, at 8am. The front desk staff was busy with registration and assisting customers. On the first day of registration, the front office had a line out the door, waiting to register for programs. Instructor Training, - Staff hosted the Annual Contract Instructor Meeting for instructors who teach recreational and enrichment classes through the Recreation Division. Over 50 instructors attended one of the three day workshops. Topics included policies and procedures, City standards and values, customer service and input from contract instructors on ways the City can improve services to them and the customers who take classes. AQUATICS Registration for swimming lessons already have 185 participants signed up. Both high school pools are available this year and our goal is to fill both sites. Staff is finishing up interviews .for pool lifeguards and swims instructors and are excited about the new staff. Adam Leu and Lisa Klaus have been hired as Senior Pool Lifeguards. Lisa and Adam began preparing for staff orientation and in- service training for staff, scheduled for June. • Aquatics Classes Revenue Participants Lap Swim (Cash participants) $ 979 326 Annual Pass 480 3 Aquatic Training Classes 460 3 (Classes are held in April /May) Punch Pass 450 9 Summer Swim Lessons 9,705 185 (Summer holding Account) NBAC Swim 10,950 49 MBAC Rentals 0 1,500 (Billed quarterly) NBAC Jr. Polo 15,420 77 TOTAL $16,404 2118 FACILITIES USE AND REPAIRS A Fresh Look - On May 13, Cliff Drive Park Community Center received a fresh paint job by Trojan Commercial Painting. The new colors blend well with the new playground. Cliff Drive Basketball Court - At the end of April, while the Cliff Drive Park Basketball Court was getting a face lift, two citizens (Michael Schrock and Sandra Ayers) donate a new backboard, rim and pole that will complement the city's resurfacing the court to make it look brand new. Monthly Activities Report (Item 3) Page 5 June 1, 2004 .Three Pointer - Bids for the Grant Howald Park Basketball Court will close June 4 for the demolition and construction of a new outdoor basketball court. Staff hopes the project will begin early July and hope to be completed before Labor Day. This project is funded through Proposition 40. FACILITY RENTALS Picnic reservations and staff has been busy with summer reservations as youth sports begin to wind down which make the fields more available for company picnics. Facility Rentals for the past month are: During the period of Aoril 16. 2004 throuah Mav 15. 2004 there were: • 25 Picnic/Park Area Reservations • 34 Room Reservations • 8 Field Reservations • 6 Gymnasium Reservations There was a total of (1) wedding reservation as follows: Ensign View Park: 5 -8 -04 Park Patrol .The Park Patrol report has a new look as requested by the Commission. As designated below Requested Calls are when the Park Patrol are assigned to visit an area by their supervisor, or the visit is dictated based on a reservation schedule, or they have been requested to visit the site by the public. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. As Commission meetings are held at the beginning of the month, these monthly summaries are two months behind (i.e. in July you will receive May summary) During the month of April Park Patrol had the following contacts: 1. Requested Calls • 74 with Youth Sports Groups - these are visits to the fields that are scheduled for park patrol to monitor use. Procedure is to make contact, establish groups priority use. During the month of April the wrong team was discovered on fields several times. Consequently they pass this information on to their Supervisor who then contacts the group to come into the office the next day and fill out the proper permit and pay the fee. • 101 Field related issues /checks- some examples are illegal field usage at San Miguel, Peninsula Park , in these cases, the groups were given field reservation forms and informed about the proper procedures; Reported water leak at Bonita Creek; two boys riding motorcycles on grass at Mariners park. • . 16 Picnic/ reservation issues /checks. This includes visiting those with picnic permits to make sure they have their tables and to check to make sure they clean up after so their deposit can be returned. • 82 Community Center issues /checks Monthly Activities Report Page 6 (Item 3) June 1, 2004 • 91 Playground checks - Here they are checking equipment and surrounding area for graffiti, damage or anything suspicious such as the graffiti they discovered at Peninsula Park playground equipment. • 24 other - clogged water fountains, basketball after dark at Arroyo, • Special Event Permits • 1 Pre -event check • 4 Post -event checks 2. Customer Contacts • 25 education contacts - this is giving information mostly on things such as park hours, how to make park reservations, how to legally have a bounce house in a park that meets the City's insurance requirements, etc. • 14 alcohol related contacts - Bonita Creek - adults after a softball game (2), Lookout Point - adults picnicking (4) , CYC and Channel Place - homeless man • 10 dog related incidents - all lease law violations - all are verbally warned the first time and told they will get a written warning the second time. • 43 other- golfing in the parks at Bonita Creek, Peninsula and Eastbluff; illegal classes at CYC (tennis)and Irvine Terrace (soccer), removal of illegal signs(commercial advertisements) /banner (Pop Warner Banner), one warning was issued for a car parked on grass at Bonita Canyon Sports Park. A train was discovered without a permit at Bonita Canyon Sports Park. Park Patrol had 4 contacts with a homeless man sleeping at Mariners Park and did contact PD to help on one occasion. (picked • up shelter information at PD to give to homeless man) Homeless encampment at Channel Place Park reported. Meeting with Animal Control (PD) Car in Red Zone at Lookout Point, advised to move. Reported tree blown over at Grant Howald Park. • Warnings issued - one issued for parking in a handicapped parking space. • Citations issued - none Special Events Permits The new Special Event Permit Ordinance and Fees will take effect on June 1 and staff is busy changing forms and training staff with the new regulations. There were 29 applications for Special Event Permits from April 15 through May 15 bringing the total for the year to 153. Special Event Permits of Note in May May 1 -2 Newport Dunes Boat Show May 1 Estuary Awareness Day Great Walk May 2 Balboa Island Historical Home Tour May 14 -16 Volcom Surf Contest May 15 So. Cal. Tour de Cure Bike Ride May 23 Newport Beach Triathlon • SPECIAL EVENTS Grand RE- Opening Ceremony for Cliff Drive Park - June 9 at 3:30pm a small ceremony will be held to celebrate the completion of Cliff Drive Park. Light Refreshments will be served. Staff hopes you will be able to join us at the ceremony. • Monthly Activities Report Page 7 Other (Item 3) June 1, 2004 More Trees In Newport Beach - Recreation Services along with Parks Division staff, coordinated the 2004 Arbor Day Celebration at Lincoln Elementary School /Athletic Facility on Friday, April 30. Over 100 5 1 grade students and teacher participated in the celebration which included a short ceremony where students made presentations with songs and poems, the presentation of the Arbor Day Flag and Proclamation to the students and the planting of five 24" box trees at the athletic facility. A special thanks to Mayor Ridgeway and Commissioner Brown for attending the ceremony and making presentations. Sad to See Her Go! - Recreation Coordinator Chris Peart has notice that she will be resigning on July 8, 2004. Chris decided she would like to be a full -time mother and will be moving to Colorado in August to new home! Chris will be missed by staff and contract instructors who she worked with almost 7 years! Good Luck Chris! Recruitment for her position to run the Aquatics and Contract Class programs. Applications are being accepted until June 4 and interviews in mid June. It is hoped that the position • will be filed by early July Summer Recruitments - Staff is busy interviewing lifeguards, swim instructors, recreation Leaders and counselors in training for the summer staff. Training is scheduled for June 18, 19 and 20, with camp, swim lessons and classes starting on June 21. The rush is on. There is more preparation in the weeks before as all part time staff should be on board by June 11 if possible. Trainin - As part of the Recreation Services ongoing commitment to training, Senor Recreation Leader Staff team attended the "Embrace the Opportunities" training in Diamond Bar on May 6. Seminar topics included "What to look for in a successful candidate ", "Youth Empowerment" and "Nuts and Bolts of a Supervisor ". All of the KidScene after school and camp staff attend trainings throughout the year to enhance their skills and improve service delivery. Leadership Tomorrow - Sean Levin will be graduating from the Leadership Tomorrow program in June. He was chosen by his classmates to speak at the recruitment luncheon on May 20 at the Dunes. He spoke very well and is obviously well respected by his classmates. Next year, Matt Lohr will apply for the class of 2005. • n • Monthly Activities Report Page 8 SENIOR SERVICES To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Manager Subject: Monthly Activities Report (Item 3) June 1, 2004 Joint Field Trip - Seniors from Newport Beach, Costa Mesa and Huntington Beach Senior Centers were treated to a free day at the Long Beach Aquarium on May 3. Two 55- passenger buses sponsored by Greater Newport Physicians and KLAC Radio Station departed from the Costa Mesa Senior Center at 8:30am. UCI Program - Staff worked with UCI Neuropsychiatric Center on a project to bring a social worker to the OASIS Center once a month to perform memory screenings. This will be an asset to the Center social service offerings in that many people ask staff about this type of service. Currently, staff refer seniors and their families to UCI's assessment programs, which are located in Orange. Parkinson's Resource Oreanization - The Parkinson's Resource Organization offer monthly meetings led by Marilyn Van Sant, MFT to discuss issues that seniors are experiencing with caring for family members suffering from Parkinson's disease. Reverse Mortgage Lecture - Debbie Rose from Wells Fargo Home Mortgage presented 'The Ins and Outs of Reverse Mortgage" on May 19. Topics included how seniors can pull cash from their home with no monthly repayment. Hearing Screenings - Local audiologists provided free hearing screenings on May 18 and May 21 in honor of National Better Hearing Month. UCI Lecture - UC Neurologist Dr. Steven Cramer lectured on "Strategies for Preventing Brain Attack" on May 26 that discussed the causes of strokes, how to prevent brain attacks and how to respond when someone is experiencing a stroke. OASIS Summer BB Q - Older American's Month was celebrated with a BBQ picnic and music provided by the OASIS for $5 per person on May 28. Monthly Activities Report Page 9 r 1 U • Housing counseling Information /Referral Legal Assistance Senior Assessment(hrs) Telephone Reassurance Visual Screening Transportation 8,588 CUSTOMERS 3,913 CUSTOMERS 1,879 CUSTOMERS 35 1,170 10 35 260 10 151 1,124 CUSTOMERS 1,238 CUSTOMERS 1,310.00 HOURS ('equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS ATTENDING 136 CUSTOMERS •PARTICIPANTS Long Trips RECREATIONAL CLASSES 49 Laughlin /Riverside PERSONALIZED SERVICES PROVIDED Rancho Guajome 49 Includes: Ganna Walska Lotusland Blood Pressure 65 Braille 57 Counseling - persons 50 280 Eldercare 5 Movie - Anger Management Employment 25 HICAP 6 Two Weeks Notice Homerepair Program 0 SENIORS RECEIVING TRANSPORTATION SERVICES 22 Care -A -Van 822 Tax Assistance - AARP Shuttle 302 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen ft Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes r 1 U • Housing counseling Information /Referral Legal Assistance Senior Assessment(hrs) Telephone Reassurance Visual Screening Transportation 8,588 CUSTOMERS 3,913 CUSTOMERS 1,879 CUSTOMERS 35 1,170 10 35 260 10 151 1,124 CUSTOMERS 1,238 CUSTOMERS 1,310.00 HOURS ('equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 136 CUSTOMERS Day Trips Long Trips Palms Springs 49 Laughlin /Riverside 38 Rancho Guajome 49 Ganna Walska Lotusland 37 SPECIAL ACTIVITIES 298 PERSONS Pankcake Breakfast 280 OASIS Golfers 181 Movie - Anger Management 27 Sunday Movies - UOI Lecture - Memory 125 Two Weeks Notice 18 Jacob the Liar 22 Tax Assistance - AARP 77 (Item 3) June 1, 2004 r • Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept a bench donation for installation at the Newport Pier. Discussion PB &R Commission Agenda Item No. June 1, 2004 Staff received an inquiry from Ms. Mary Kilfoy regarding a proposed bench donation at the Newport Pier. The donor submitted a letter dated May 6, 2004 requesting the approval of a bench donation to replace the existing deteriorated bench (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Jack and Lou Hadley ", which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of the replacement bench and Attachment D is a map of the proposed location of the bench. Ms. Mary Kilfoy has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Ms. Mary Kilfoy's letter dated May 6, 2004 (B) City Council Policy G -5 • (C) Photo (D) Map nay uo UY ua:uoa • May 6, 2004 n1Ke 6 nary Kitf-oy y4y- b45 -b /l5 p.I Marcelino Lomeli General Services. City of Newport Beach P.O. Box 1768 Newport Beach CA 92658 Dear Mr. Lomeli; I would like to donate a bench at the Newport Pier. This bench would replace an existing one. The donor plaque to read "Donated for Jack and Lou Hadley" • I would appreciate your proposal being presented at the next board meeting. Please let me know when to forward a check for my request. �Sincerely, Mary ilfoy MMK/bh 0 G -5 a PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 0 1 G-5' • C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. • PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 2 0 u • 0 J W O Q U z O Q H z Q Map Output ri H is ti `I 2111 Page I of 1 Y X 0 httn: / /www6.citv.newr)ort- beach. ca. us /- ervlet/com esri .esriman.Esriman?ServiceName =nb info&Cli... 05/17/2004 Ab44H01H�Sbo o.1Sy3 � T � ? 0 W �+ m W 0. 0. Q U W J W o ~ J o U .� Z0 O U O 1J N U C U x = x 4 \O 1 C9 � Z aw �F- YD x � U p J z W U LLI Z LLI a w W W Z � U Z W Z Q m X W X J LU,�. � T � ? 0 W �+ m W 0. 0. Q U W J W o ~ J o U .� Z0 O U O 1J N U C U x = x 4 \O 1 C9 � Z aw �F- YD x � U p J z W U LLI Z LLI a w • W w a m y Y Q C C OI LI N C Ud Y Y t.. y `Y Cp d d tYF r W ` N E c 3 my c Q D a m u Y Edd5m •N am- E y. Y Q Y �� nc• rVY mYR m V L W Y O 3 m`Y5°ro �+ n y •c m'w p�� mmu$d Ns yd d. V" y U CYO m Y W v> San ;o D O O N O • r 1 / u • r� U E aEW PpQ u y,s i C'�< /FO RN`P TO: FROM: 3 Parks, Beaches and Recreation Commission General Services Director PB & R Commission Agenda Item No. June 1, 2004 SUBJECT: Corona del Mar Centennial Vision 2004 Improvements Recommendation None. Informational report regarding proposed City tree removals only. Discussion One of the Corona del Mar Vision 2004 improvements includes the installation of a 24 foot high clock tower and time capsule on the southwest corner of East Coast Highway and Marguerite Avenue. Upon completion, this area will be known as the Corona del Mar Celebration Corner. The four goals of the Corona del Mar Celebration Corner are: 1) To create a place that provides the time of day that is worthy of the centennial celebration. 2) To be a "statement" that represents the story and essence of Corona del Mar. 3) To be an "icon" that is apparent from the travelers along east Cost Highway as well as pedestrians. 4) To provide a site for the proposed time capsule. The plan is to remove up to three ficus trees and one Melaleuca tree (all City trees) and to replace these with four 36" boxed ornamental trees. Planners are open to the type of tree to be planted, however they are favoring a Golden Trumpet (Tabebula Chrystricha), Maidenhair (Ginko biloba), or Orange trees. Although the official City Tree is the Coral tree, it has been determined that the Coral tree's root structure is too evasive for the confined planting space. Attached are an artist's renditions of the proposed plan, including proposed tree removals and replacements (Attachment A), an elevation study from Marguerite including a representation of the clock tower, and a photo of the proposed paving to be used. The tower is to have a living - light and airy tower with Begonia vines growing up the two sided lattice work. There will be donor tiles that will be artist inspired as well as a time capsule which would be made of engraved stone and be placed in the center of the tower (Attachment B). The pavers, the same that are currently used in the Corona del Mar plaza, would be intermixed with appropriate sea creature drawings and bands of colored concrete representing the shifting sands of Corona del Mar • (Attachment Q. As a matter of information, the Clock Tower concept is scheduled to be presented to the Arts Commission during June. Once the project tree is selected, staff will return to the Commission for consideration of any change of designated street tree. Very respectfully, 1 ' David E. Niederhaus Attachments: • 11 (A) Site Plan — Proposed 2004 Vision (B) Elevation Study from Marguerite (C) Photo of Proposed Pavers • � bMH�IN lsb Q o�lsb3 w ~ J J � Li Z2 Ww Z W Uo C) N Q O 70 Z •ry O a Q = _ Q/ J W Z 2 Z � �! in w I 0 Z LU Q Q CL s LU p (1) CL 2 x z Y j d —c w fin-. D `� U) CD Q w J M U) U w 3 x O Y 0 J U 2 U x O LU LU Z U) R I V w Z D aw LLJ o06 2 Q' go z00 V U W D Z W Q W ui H 0 L � D N m�v o °u r A D � s �Wt P g A A A d H ii A'U E 18 s b$ = c m v a 3 V E. A W:$sA 3ACma u s12, m�, Z 8¢ 2 x z Y j d —c w fin-. 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