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HomeMy WebLinkAbout8/3/2004 - Agenda PacketAUGUST 3, 2004 PB &R COMMISSION MEETING AGENDA 10 • ORDER AND ROLL CALL DIRECTOR'S COMMENTS Director Knight Director Niederhaus City of Newport Beach Parks, Beaches and Recreation Commission Tuesday, August 3, 2004 - 7pm— City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one nation in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn ceRphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. CONSENT CALENDAR 1. Minutes of the July 6, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Recreation li Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Bench Donation. Accept donation from Isadore Myers of one bench to be installed at the Newport Pier. 5. Bench Donation. Accept donation from Dave Johnson of one bench to be installed at the Newport Pier. 6. Bench Donation. Accept donation from Isadore Myers of one bench to be installed at the Newport Pier. CONTINUING BUSINESS 7. Smoking on Piers ii Beaches. - Support a no smoking ordinance that pertains to public piers, beaches, and certain other public areas. Action: Forward to City Council the Commission's support for a no smoking ordinance that pertains to public piers, beaches, and certain other public areas; and designate certain areas for smokers on beaches and adjacent public areas. Equip designated areas with smoking urns and support funding for the maintenance of the urns. Deny: Do not support the recommendation as stated above. 8. Committee Reports. • Finance — Garrett & Skoro • Park Development — Skoro, Allen & Brown • Rec & open Space Element — Garrett • Recreation Activities — Englebrecht, Ruzicka& Tobin • Seniors — Tobin, Allen &Skoro • Beach — Garrett, Skoro & Tobin • Ad Hoc — Community Service Award - Garrett, Ruzicka & Tobin — Special Tree Committee- To be appointed in October — Youth Sports Liaison — Ruzicka 4&FUTURE AGENDA ITEMS otters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT I +e m 1 CITY OF NEWPORT BEACH Parks, Beaches ft Recreation Commission Regular Meeting DoJuly 6, 2004 - 7pm Convened 7:09pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Greg Ruzicka Val Skoro Tom Tobin Roy Englebrecht (arrived at 7:17pm) Staff: Marie Knight, Recreation % Senior Services Director David Niederhaus, General Services Director Teri Craig, Administrative Assistant Chair Allen thanked the commission for electing her as chair twice and thanked Dave Niederhaus and his staff, especially Marcy Lomeli and John Conway, noting the battle with the tree issues and some very long hearings and a lot of hard work especially on tree issues. The Council adopted the new G -1 Policy and noted that it never would have been done without Dave and his staff. She also thanked Marie and her staff, Andrea and Teri, noting that staff had held her hand through the whole two year process and thanked Teri stating people 10 just do not realize how much work staff does behind the scenes, which is how the Commission is able to sound knowledgeable as so much of it is done for the Commission within the staff reports, and phone calls that are answered. She went on to say how good Marie has made her look with all speeches that she has written. ELECTION OF OFFICERS Chair Allen opened the nominations for Chair for FY 2004/05. Motion by Commissioner Ruzicka to elect Commissioner Tobin as Chair. Hearing no other nominations, Chair Allen closed the nominations for Chair Ayes: Allen, Brown, Garrett, Ruzicka, Skoro Absent Englebrecht Abstain: Tobin Chair Tobin opened the nominations for Vice Chair for FY 2004/05. Motion by Chair Tobin to elect Commissioner Ruzicka as Vice Chair. Hearing no other nominations, Chair Tobin closed the nominations for Vice Chair 10 Ayes: Allen, Brown, Garrett, Ruzicka, Skoro Absent Englebrecht Abstain: Ruzicka Parks, Beaches Ft Recreation Commission Regular Meeting July 6, 2004 bePage 2 COMMISSIONER ENGLEBRECHT ARMED AT 7:13PM Commissioner Ruzicka thanked Commissioner Allen for her leadership and hard work over the last two years. Chair Tobin stated that Commissioner Allen would be a hard act to follow. DIRECTOR'S COMMENTS Director Knight stated this last week was the Annual 4`h of July Bicycle Parade and Picnic Celebration at Mariners Park and thanked past Chair Allen for coming out and riding in the parade and representing the Commission. She stated that there was a greater turn out then Last year and that the event is done in conjunction with the Mariners Foundation, which staff works closely with. She went on to say that staff had survived the first week of summer programs with day camps up and running, and both pools open this summer for swim programs. At the end of the first full week of summer more revenue has been taken in then all of last year for the summer season. She stated that there are two coordinator positions open; one at OASIS and one for the contract classes and aquatics program; Jan Koriath has moved to Seattle and Chris Peart is moving to Denver. She stated that the position at OASIS has been filled and the new Coordinator will begin next week; however, after interviewing for the Recreation Classes /Aquatics position it was decided that staff would wait until the end of summer and re- interview, hoping to get a better pool of applicants. Director Knight went on Nto say that the Commission may see a familiar face out at the pools as Jim Skahan has been hired as a temporary coordinator and will help in the supervision of the pool staff and as liaison with field staff. Commissioner Englebrecht asked if this was the first summer for the Park Patrol. Director Knight stated yes, that they had started in October of last year and that staff will be bringing a report at the September meeting. PUBLIC COMMENTS Dona Colombero read the following on the fire rings on the peninsula: That after the high tide, full moon, wind and large sea flooding near the Balboa - -- pier- last month, residents were made painfully- aware- of the dangerous condition being created by the present treatment of the fire rings here. That in front of my house, where the water comes up the sidewalk there is still an area of grey sand marking the exact course of the flood. Watering down and shoveling some of the debris from the rings into a waiting truck, then eventually raking the rest (including charcoal ashes and partially burned pallets) into the existing sand to be sifted and distributed up and down the ocean front is creating an escalating danger to all. Withthin the fire rings there are many things that are not meant to be there such as nails, coat hangers, broken glass and possible toxic materials. Every day the sports leagues, the Jr. Lifeguards and city sponsored programs and basically all visitors have no knowledge of these hazards and they expect to be able to use all the facilities without danger. 0. M Parks, Beaches l3 Recreation Commission Regular Meeting July 6, 2004 Page 3 She asked the Commission to undertake a study of the condition, perhaps enlisting experts in the debris field and make a report with alternative plans for the removal of the fire pits. Commissioner Ruzicka asked staff if there was some kind of state law that mandates that we have those fire rings and that it is virtually out of our hands. CONSENT CALENDAR 1. Item pulled by Commissioner Allen 2. Item pulled by staff 3. Item pulled by Commissioner Skoro 4. Bench Donation. Accept donation from Mary Kilfoy of one bench to be installed at the Newport Pier. 1. Minutes of the June 1. 2004 regular meeting. Commissioner Allen stated that she had pulled this item as it would need to be recorded that she would be abstaining from voting on the minutes as she had been absent. Motion by Chair Tobin to approve the June 1, 2004 minutes. Motion carried as follows: Ayes: Brown, Englebrecht Garrett, Ruzicka, Skoro, Tobin Abstain: Allen 3. Recreation Et Senior Services Activity Report. Commissioner Skoro asked what the schedule was for the park patrol. Director Knight stated that the general schedule is anywhere between 4 -9pm during the week, Fridays, 4 -11 pm and weekends vary but that there is usually one on duty during the morning and the other starting later in the afternoon. She stated that these hours are not posted but we are generally covered during the evening during the weekdays and during the day to dusk on the weekends. Commissioner Skoro stated that he had heard from several people on Ocean Boulevard as it is a very hard area to handle and that people it needs more attention from the Park Patrol. Director Knight stated that generally what staff is finding on Ocean Boulevard is that activity increases around sunset and into the evening and that it is part of their patrols regular beat and that they have noticed an increase in activity and they are out there on a regular basis. Commissioner Ruzicka thanked staff for the revised park patrol report. Director Knight reminded the Commission that this report is from May and would not reflect the beginning of the summer as we are always two months behind in reporting. 2. Park ft Tree Division Activity Report. Director Niederhaus stated that the City will be receiving a half million dollars from the Coastal Conservancy for the design of the 55 acre Big is Canyon Nature Park which is the same group that helped with the native plantings at Castaways and with help staff will be able to build that park with further grant money. He went on to say that the May Beach Maintenance report had been included to the Commission's review and that it was the most current copy. Director Niederhaus noted that some minor D. Parks, Beaches 8 Recreation Commission Regular Meeting July 6, 2004 Page 4 vandalism had been done at the Bonita Canyon Sports Park during the a of July weekend with the exception of minor graffiti in the restrooms. Commissioner Garrett thanked staff for the inclusion of the Beach Maintenance report. Discussion ensued regarding the graffiti and the possibility of cameras within the parks. Motion by Chair Tobin to receive and approve Items 2 through 4 of the Consent Calendar. Motion carried by acclamation. CONTINUING BUSINESS 5. Smokin¢ on Piers and Beaches - Director Niederhaus introduced Deputy City Attorney Dan Ohl and two representatives from the Police Department who are available to comment on the enforcement issue and Mr. Ohl is here for the legal side. He stated that since the report has been prepared, no correspondence has been received and noted that this was a Little unusual for an item as controversial as this, however, staff have been in contact with the individuals that spoke at the Council meeting and invited them and shared the staff report with them, and there have been some inquiries from the media. He reviewed the important issues of the staff report with the Commission and noted that the report is specifically for prohibiting smoking on public piers and beaches as this is what the Council directed the Commission and staff to took at. He stated that staff is making two recommendations: • To support a no smoking ordinance that pertains to public piers, beaches and certain other public areas. • Designate certain areas for smokers on beaches and adjacent public areas. Equip designated areas with smoking urns and support funding for the maintenance of the urns. He stated that a question had come up on whether these recommendations were individual or collective and stated that staff is recommending both. He stated that the first is a no smoking ordinance and the other is to designate certain areas in a fairness issue for smokers as well as to have a place for them to legally abandon their smoking materials staff felt is was necessary to identify places they frequent and then provide -- smoking urns and some maintenance of that area. He reviewed the issues of the staff -- -- report with the commission. He stated that if there were other issues that the Commission wanted to add that staff would be happy to do that. Director Niederhaus stated that this whole issue began in the fall of 2003 with litter clean ups and when different groups began to notice the high number of cigarette butts on the beach and the issue was brought to Council on May 25, 2004 at which time they studied the report by Mr. Ohl and decided that this item should be forwarded to the Commission for study and staff is required to return to Council in 120 days. He stated that one of the first things that was done was to update the beach survey and looked at like cities and others that have . initiated some kind of no smoking ordinance. Director Niederhaus stated that staff then looked at potential no smoking areas, and what area that smoking should be prohibited, and of course the two main ocean piers came to mind and staff then looked at the pier and beach amenities such as benches where staff has noticed that there is always smoking debris left there. He went on to say that a no smoking ordinance has not been developed Parks, Beaches fx Recreation Commission Regular Meeting July 6, 2004 be Page 5 but staff has copies from other cities and a copy of the Assembly Bill that would prohibit smoking on state beaches. He stated that this is something that needs to be done and that the prohibited areas should be narrowed down. He stated that in areas where smoking is already prohibited, such as restaurants and bars by state code, and are on or near playgrounds. Also you will notice that there are signs at the entrance that state that you must stay 20 feet away from the opening when smoking. He stated in City vehicles and buildings. He stated that there are three interest groups here tonight. He went on to say that staff also focused on the auxiliary issue of litter. Director Niederhaus stated that adjacent homeowners of any designated smoking area might have problems because of the smoke or people congregating there. He stated that they are treading very softly on that issue, and went on to say that the big issue is enforcement and stated that he would like to give credit to CPT Newman that wrote the paragraph on enforcement and emphasize that a smoking ban ordinance is difficult to enforce in a beach type environment and if the ban is adopted, police officers will only cite during the normal course of their routine patrol just as they do now with other nuisance issues. Chair Allen stated that she had some concerns that the businesses around the piers had not been notified of the issue and that it would be helpful to get feedback from them 40 before a recommendation is sent back to Council. Commissioner Brown stated that he fully supports a no smoking ordinance but that it would be helpful to hear from the residents that live adjacent to the designated areas listed in the staff report. He asked if it was essential to designate smoking areas and if so wouldn't we want input from those residents/ businesses that live close to those areas and if the Commission recommended approval would those designated areas listed in the report be the ones that would be forwarded to City Council. Director Niederhaus stated that areas have not been specifically designated and as you can see there are 90 of them listed. Staff has been looking at the 12 -14 bench areas along the boardwalk and staff has not contacted the Balboa BID or West Newport, Central Balboa Homeowners' Associations or the BPPA, and thought that this was just a preliminary discussion as staff was unclear if the Commission would refer the issue to the Beach Committee for further study and staff did not want to be so specific in the first go" round, but would like to be reasonable to smokers as well. Chair Tobin asked if there were options of the design of the urns other than what has been provided. Commissioner Skoro asked if there was feedback from other cities relative to comparing absolute enforcement of the ban into passive enforcement, and has it actually deterred • smoking? Director Niederhaus stated that staff has talked to San Clemente but would refer this to Mr. Ohl. D• Parks, Beaches Et Recreation Commission Regular Meeting July 6, 2004 Page 6 Commissioner Skoro asked Director Niederhaus of the Assembly Bill status and what beaches would it effect if passed. Director Niederhaus stated that the Assembly Bill had been distributed and would get the timeline in a few minutes Commissioner Skoro asked if there was any feedback on the legal issue of the no smoking ban. Deputy City Attorney Ohl stated that research has been done in conjunction with this issue and contacted other jurisdictions, no one has been able to come up with a case or a statute anywhere that states that anyone has a constitutional right right to smoke. He stated that every jurisdiction that he has talked to regarding enforcement will be using passive enforcement and that no one knows how this will work. The only exception to that is Santa Monica as they have indicated that they will be aggressively enforcing the issue. Commissioner Englebrecht asked Mr. Ohl if he believes that the burr might just be the designated smoking areas or had staff any information of what other cities had done with designating smoking areas. Mr. Ohl stated that San Clemente has an area at the base of the pier adjacent to a restaurant much like what Commissioner Allen made reference to, but other than that is unaware of designated areas where people are allowed to smoke but rather designated areas where they are not allowed to smoke. He stated that if we displace them off the beach, that smokers are going to go elsewhere. Commissioner Englebrecht stated that he would like to know what cities have designate smoking areas and where are they located and asked that staff research that issue. Chair Tobin opened the public discussion Jim Walker, Director of STOP Tobacco Abuse of Minors and commended City staff for the great work and stated that he has worked with many cities on this issue and is here to answer any questions that the commission might have. He stated that he has information on civil liberties and noted that that your right to smoke ends at someone else's nose. Narcis Kabiri, Health Education Association from the County of Orange Tobacco Use Prevention Program, distributed information on tobacco use and a fact sheet. She stated that the Seal Beach and Santa Barbara pier, Santa Monica beach, Pasadena parks are smoke free without any designated areas. She stated that the boardwalk in Santa Cruz is smoke free and are looking to expand that area. • Commissioner Allen asked if there is a concern that should the City designate a fixed area that the smokers will move the problem to an adjacent area and asked staff for guidance on that and do they find that the problems occurs anyway. Ms. Kabiri stated that these cities have completely banned it so they do not have that problem. She stated that they did work with businesses and restaurants and that be Parks, Beaches It Recreation Commission Regular Meeting July 6, 2004 Page 7 restaurant's were able to designate a particular smoking area outside. She stated that it becomes easier to make it completely smoke free then have a smoking area here and there because every beach is laid out differently. Carolyn Wilkinson, Newport Harbor High School stated that she believes that self policing will work and that people may still smoke if the police are not around to ticket them but people for the most part are law abiding, and that if they see a sign that says no smoking, that most will follow that direction. She presented the 13,000 cigarette butts picked up from the beach back in April by the pier. Amy Brewer, Community Alliance Network distributed a letter urging the support of the ordinance and stated that as a resident she also supports no smoking on the beach. Leslie Serrel, Oncology Education Coordinator at Hoag Cancer Center and on behalf of Medical Director Dr. Bob Dittman urged the support for any smoking cessation that this City can help with. Chair Tobin closed the public discussion Commissioner Englebrecht stated that smoking was allowed many years ago anywhere, then no smoking areas were designated in restaurants and on airlines and now studies have come out and stated that second hand smoke is as much of a killer as smoking and so now we have no smoking in restaurants and bars. He is encouraged that most cities do not have designated areas for smoking and stated that he would be hard pressed to come up with designated areas and would be more inclined to say "smoke free beaches." There is no need to provide designated areas for smoking. Commissioner Allen stated that we need to find out how the residents along the ocean front would feel if there were smoking areas and noted that we are a different than San Clemente, but added that she is not abdicating smoking areas as she would not want to live next door to one. She stated that she is concerned that since we have 11.8 linear miles of beach of that 6.5 miles is ocean and 5.5 bay beaches and hoped that staff would encourage homeowners, HOA and business associations for any ideas and comments and asked staff to research other cities for information on whether it has affected tourism. Commissioner Ruzicka asked if the smoking companies had tried to ban these ordinances. Mr. Ohl stated that he was unaware of any of the national tobacco companies intervening and in fact some of the literature gathered from the web sites has been just the opposite stating that they are supportive of these type of efforts. Commissioner Brown stated his support of Commissioner's Allen and Englebrecht • comments. He asked if they could recommend on one of the recommendation without the other. Director Niederhaus stated yes. m• Parks, Beaches £t Recreation Commission Regular Meeting July 6, 2004 Page 8 Commissioner Brown stated again that he supports a no smoking ordinance but is not ready to reject the idea of designated smoking areas. He stated that he is leaning that way but since there is time, more information is needed on what impacts negative and positive that designated smoking areas could have. Commissioner Ruzicka asked if we could table this. Commissioner Skoro asked that if and when this is passed on to Council and assuming that smoking areas are designated would we need to specify those areas in the recommendation? Director Niederhaus stated that a couple of routes could be taken. If the Commission is in favor of a no smoking ordinance and the issue is the second recommendation, but remembering that staff is trying to be fair to smokers by giving them an outlet and to address litter issue and to have signs posted. He stated that there is no ownership of the designated area paragraph, which is why staff did not list those specifically, but if they had, staff would have notified HOA and business associations at that time. Commissioner Englebrecht again stated that there is no need to even discuss designated areas. ofCommissioner Garrett stated that designated areas could open a huge can of worms and that it it is not a good idea, but possibly an area on each of the piers for fisherman could be designated, also commented that the floats should be addressed. He went on to say that we should look at this more quickly than later. Commissioner Skoro asked how long staff would need to address these issues. Director Niederhaus stated that he would be ready for next month. Motion by Commissioner Skoro to table this issue until August for action. Commissioner Ruzicka asked if staff would notice all that would be influenced by such an ordinance. . _ .........................._.. _..._ .. Director Niederhaus stated that they would notify HOA's and business associations as well. He also stated that staff would withdraw the second recommendation if that is the direction of the Commission. Commissioner Allen stated that the recommendation should stay as is because the commission would receive more response from the community. • Commissioner Ruzicka asked that the motion be restated. Commissioner Skoro stated that his motion was to table the issue until August with stated recommendations as is. Motion carried by acclamation. be 0 Parks, Beaches Ft Recreation Commission Regular Meeting July 6, 2004 Page 9 OLD BUSINESS 6. Committee Reports • Finance - Commissioner Garrett stated that they met with Director Knight several weeks ago and approved the budget. • Park Development - Commissioner Skoro stated that the next meeting would be July 20 at 8:30am in the Fire Conference Room and asked the Commission to notice the grading that has been going on at Upper Bayview at Jamboree and Coast Highway. He stated that enhancement information had been given at the June meeting and hopefully within a year the park would be completed. • Rec ft Open Space Element - Nothing to report. • Recreation Activities - Nothing to report. • Seniors - Director Knight stated that City staff is still meeting with the Friends and that nothing has been finalized. • Beach Activities - Commissioners Garret thanks staff for the inclusion of Beach Maintenance as part of the monthly Parks Et Tree Activity Report. • Ad Hoc Community Service Award - Director Knight asked the Commission for any recommendations and stated that press release would be done requesting nominations from the community. Youth Sports Liaison - Nothing to report FUTURE AGENDA ITEMS • Smoking on the Beach & Piers - August • Donation Brochure- September • Irvine Terrace Park Encroachment • Review of Council Policy G -5 possibly requiring approval of HOA where benches will be installed or gage number of benches in parks. • Liability Aspects at Marina Park • Ordinance 11.04 — Conduct in Parks • Special Tree Committee appointment - October • Staff report on Fire Rings ADJOURNMENT - 8:37pm Submitted by: Teri Craig, Admin Assistant agW PART J � '2 e.. WdW*UWtW C9CIFOFN,P PB &R Commission Agenda Item No. August 31 2004 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance Superintendent SUBJECT: Parks and Trees Maintenance Divisions Activities Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff completed the replacement plantings with in -house and contract services at the Balboa Island Fire Station, Coast Highway medians, Newport Boulevard (Arches) interchange, and City Hall. 2. The Mariners Mile Streetscape and Irvine Avenue Median Phase II Improvement Projects have been completed and assumed by the City for maintenance. 3. Parks Maintenance Division staff was concerned about possible damage to the new California native plantings at Castaways Park on July 4, due to the Dunes firework show. The park was posted with "keep out' signage. Additionally, the Park Patrol monitored the park during the firework display. This effort resulted in no damage to the plants. 4. Mayor Ridgeway sent the attached correspondence, dated July 14, 2004 to Jim Silva, Vice - Chairman of the Orange County Board of Supervisors, supporting any future park development in Santa Ana Heights. Upcoming Activities for August 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. 3. Additional field renovation work will be performed as required at various sites in • preparation for the soccer and football, youth sport seasons. Tree Division Activities D• During the month of July, 1050 trees were trimmed, 0 trees were removed, 10 trees were planted, and 10 emergency tree calls were responded to. The Urban Forester received 168 tree maintenance requests. 1. The City's tree trimming contractor, West Coast Arborists, is currently trimming trees within the Corona Del Mar area. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Department Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities See attached General Services Department, Activities Report for June. Fire Ring Information - As a result of below average rainfall over the last year, Citywide beach fire ring areas experienced a large amount of ash, soot and small debris buildup, which has resulted in complaints from residents and visitors. In order to address these concerns, • Beach Maintenance Division staff will be undertaking a beach grooming and sand replenishment program in the City's fire ring areas after the summer season. respectfully, Warceino. Lomeli Parks and Trees Maintenance Superintendent Attachments: (A) Mayor Ridgeway's letter dated July 14, 2004 (B) Tree Activity Report 2004- 2005 (C) General Services Department June Activities Report n LJ Mayor Tod W. Ridgeway Mayor Pro Tem Garold B. Adams Council Members Steven Bromberg John Heffernan Richard A. Nichols Steven Rosansky Don Webb r� �J CITY OF NEWPORT BEACH OFFICE OF THE MAYOR July 14, 2004 The Honorable Jim Silva Vice - Chairman of the Board of Supervisors 10 Civic Center Plaza, 5's Floor Santa Ana, California 92701 RE: Parcels at Mesa x Birch in Santa Ana Heights Dear Supeva: J At last even g's Newport Beach City Council meeting (July 13, 2004), the Council authorized me (on a 6 -0 vote) to inform you that the City of Newport Beach: • Respectfully requests that the Orange County Development Agency not sell the OCDA -owned parcels at roughly 2801 Mesa Drive (and adjacent to 2801 Mesa) for development. Instead, the City urges the OCDA to use the parcels for a passive park, which would be designed and constructed using OCDA funds. • Hereby states the City's willingness to maintain the passive park once it has been constructed. The City welcomes the opportunity to participate with the OCDA and the Santa Ana Heights Project Advisory Committee (PAC) in planning the park — such participation will assist us in budgeting for the park's maintenance. Thank you for your attention to this request. As always, we appreciate your leadership on this issue and the assistance of your staff. Please do not hesitate to contact us at 949- 644 -3000 if you have any questions about this letter or the Council's action. Sincerely, TOD W. RIDGEWAY Mayor of Newport Beach cc: Members of the Newport Beach City Council Members of the Orange County Board of Supervisors • Roger Summers, Chairman, Santa Ana Heights PAC Dave Niederhaus, Director of General Services City Hall • 3300 Newport Boulevard • Post Office Box 1768 Newport Beach, California 92658 -8915 • www.city.newport- beach.ca.us (949) 644 -3004 Do to �} 0 a r& 4,10 / % #� £ w$ + & » � » § @ p \ M f o , os 1+ � \ k � 2 0 0 0 0 o c o 0 7 ; [ ¥ E ) ) \ 7 Y ® ) ( & 2 k § a § S � § 2 ) \ G E& J ( e ® ( @ E> o & } E o $ S � \ o § & \ I j Do • z 0 N U O .a W z r o z H x 0 4� �l noI d °o O O r, N V • z 0 N U O .a W z r o z H x 0 4� �l noI 00 40 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT June-04 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year , . 1 , FIELD VAINTENANCE DIVIS - ON.. , 3130 Street Patching: Tons of Blacktop 271 1 639 4,748 6,175 Misc. Cement (cu. ft.) Footings, Meter Posts, etc 0 67 1,050 2,935 Curbing (Lineal Feet) 363 340 3,696 3,952 Sidewalk (Square Feet) 4" Thick 4,995 3,361 61,942 55.633 Concrete (cu yds) Sidewalk & Curb Replacement 98 84 1,336 1,300 Sidewalk Grinding (Lineal Feet) 196 80 7,868 4,052 Trees Root Pruned by Staff 50 416 - Sidewalks Ramped (Lineal Feet) 516 1,364 5,432 7,660 Sidewalks (sq ft) Cthick Replaced by Contractor 0 0 19,671 34,529 Wheelchair Ramps installed by Contractor 0 0 0 72 Curb & Gutter (fin ft) Replaced by Contractor 0 0 375 493 Trees Root Pruned by Contractor 0 Maintenance Debris (Tons) -- Street Sweeping, Beach Cleaning. Demo 439 433 5,311 6,6257 Asphalt & Concrete Recycled 384 560 5,814 5,595 Signs & Street Markings Street Name Signs Added & Replaced 8 62 569 329 Traffic Signs Added & Replaced 154 208 1,815 3,324 Special Purpose Signs Installed 82 62 392 576 Beach Signs Installed 3 9 110 201 Street Striping ([in ft) Total Added & Replaced 235 23,429 351,413 155,994 Pavement Markings (Messages) 14 70 744 931 Parkin q Stalls 9 14 1,307 2,156 Curb Painting (Lineal Feet) 13,100 1,895 80,555 75,936 Reflective Pavement Markers (included in Above) 0 166 155 897 Thermoplastic 27 66 3,817 14,805 Sign Posts Installed 31 21 584 757 Graffiti - Incidents Removed by Staff 665 193 2,552 2,207 1 Beach Maintenance Beach Area Refuse (Tons) 125 112 1,231 1,251 Beach Debris (Tons) 77 99 1,799 2,216 Gutter Miles Swept (Large & Small Total) 4,948 4,551 56,648 51,763 Sweepings Picked Up (Cubic Yards) 540 470 6,225 6,066 Hand Sweepers (Cubic Yards 67 108 906 - 864 Storm Drain Debris Yards 31 45 471 618 Sign Shop - Traffic Signs 30 65 1,255 1,567 Street Name Signs 0 103 352 - 706 Regulatory Signs 2,0365 54 7,504 9,224 Special Purpose Signs and Banners 552 85 786 540 Decals o 1 2,922 2,093 Graffti - Incidents Removed b Contractor 38 29 306 272 00 0 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT June -04 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year Collection Residential tons 3,582 13,267 39,992 39,218 Rec ciables tons 1,350 942 12,335 11,567 Commercial 0 0 82 0 Special Pickup 0 0 0 0 Total Residential 3,582 3,267 40,074 39,218 Man Hours/Ton 1.22 1.10 1.09 1.14 Tons /Man Hour 0.82 0.91 0.91 0.88 Tons/Man Day 6.55 7.26 7.32 7.00 Total Miles Traveled 10,982 9,383 126,132 125,594 PACKER COMPARISONS - One Man Man Hours/Ton 0.86 0.81 1 0.72 0.82 Tons /Man Hour 1.16 1.24 1.18 1.21 Tons /Man Day 9.29 9.92 9.47 9.64 Total Miles Traveled 5,928 4,734 65,435 65,288 rwnu� vv,�u n - 1 1.47 Man Houm(Ton 1.63 1.31 1 1.18 Tons/Man Hour 0.61 0.77 1 0.72 1 0.68 Tons/Man Day 4.91 6.12 5.78 5.44 Total Miles Traveled 5,054 4,649 60,697 60,306 (Item 3 ) August 3, 2004 RECREATION & SENIOR SERVICES DEPARTMEN T 1" Choice for People, Play Et Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department. 0 Monthly Activities Report (Item 3) Page 2 August 3, 2004 RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS Co -Ed and Men's Softball - The slow -pitch adult softball leagues are winding down through and all 19 different leagues will conclude play on August 13. League champions will be awarded an ash - colored T- Shirts with a four -color print design on both sides of the shirt. League applications for the fall softball leagues have been e- mailed or mailed with a deadline of August 6. Leagues will begin play following Labor Day weekend on September 7. In addition, all team managers will be sent a league survey at the end of August requesting their input at how we can improve service to the City's 600 annual adult sports teams. Basketball - The 72 adult summer basketball teams played the bulk of their league games during the month of July. Various NBA players competed in the Summer "A" League held Wednesday evenings at West Newport Community Center Gym. All summer leagues conclude September 2, fall leagues begin the week of September 7. Fall leagues at Ensign may be delayed until late September or early October, pending Measure A construction of the gym remodeling project. The plan would still be to finish all fall leagues at Ensign by mid - December. The fall basketball registration deadline is August 13. YOUTH SPORTS Youth Summer Hoops 2004 - The program is "fast breaking" along with the final buzzer scheduled to sound the week of August 16. Over 108 boys and girls in grades 3 through 8 participated in league play held Monday - Wednesday afternoons at Lincoln and West Newport Community Center. Tiny League clinics began July 7 with 50 young first and second grade athletes in attendance. The Tiny League runs for four weeks and focuses on teaching the fundamentals of dribbling, passing, shooting and defense. Youth Sports Commission - The Commission is comprised of the League Presidents from •local baseball, softball and soccer organizations met on June 30 with representatives from the Recreation and Parks divisions. Various items were addressed, including policy, maintenance and communication with the highlight of the meeting being the allocation of fields for the fall season. Monthly Activities Report Page 3 TEEN PROGRAMS Counselor in Training - This summer, the City of Newport Beach Recreation Services Division offered a Counselor in Training (CIT) program for boys and girls who have completed grades 7 -9. The CIT Program allows boys and girls the opportunity to work side by side with Recreation Leaders in the City's two youth summer camps and provides an opportunity for teens to be involved in the community's part -time work force. The program offers teens the opportunity to develop and enhance life (work) skills while gaining valuable job experience. (Item 3) August 3, 2004 In May of this year, the Recreation Services Department conducted a series of interviews over a two week span to find the strongest candidates for the CIT positions. Five wonderful young girls were chosen to work alongside staff. CAMP NEWS Campers Give Opinions For Summer Fun - Summer Day Camp was highlighted in the Daily Pilot on July 6, 2004. The article included quotes from various campers who are the true experts on the program. Our two Day Camp sites have become very popular and have been sold out each week SO far. CI ASSFS Tennis Everywhere - This summer, staff changed the format of tennis programs. In the past, the City offered 10 week tennis - classes per season, but now offer- two 5 - - week sessions per season. Staff received feedback from participants that classes were too long or there were not enough spaces available in the current tennis program. Also, many cities have changed from a 10 to 5 week classes. This change should help to relieve space issues and also bring in additional, revenue. Staff is also working with the Newport -Mesa Unified School District to secure tennis courts at Newport Harbor High School. The City has agreed to pay 25% ($5,475) of the cost to • resurface the tennis courts at the school in order to be able to reserve time in the evening year around and during the summer during the day. This will allow the City to offer more classes to residents, especially in evenings when most classes are full and increase tennis revenue in FY 2004/05. In addition, this will allow an alternate site during the construction of the new tennis courts at Mariners Park. Monthly Activities Report Page 4 (Item 3) August 3, 2004 More Preschool Classes - In recent years, there has been a high demand for more pre- school classes. In the fall Newport Navigator, staff has contracted with Art to Grow On to provide two new classes: Play Dough Et Picasso - Monet, Van Gogh and Picasso - through age- appropriate art projects, students will learn the techniques of the Masters! Additional projects include frames, treasure boxes and masks. Curiosity, discovery, self - expression, and fun are the focus of this class using glitter paint, tempera paint, play dough, collage, and watercolors. Learn that through art a child can increase his or her self - esteem and self - confidence. • Peewee Picasso! - Just for two year olds! Young artists will develop and improve fine -motor skills doing a variety of age- appropriate activities that encourage curiosity, discovery and self - expression. Glitter paint, tempera paint, play dough and collage are just the beginning of this fantastic class! Additional projects include frames, treasure boxes, and masks. AQUATICS Everybody In The Pool! - This year, Human Resources and Recreation Services recruited 10 Swim Instructors for the summer. Thanks to HR for all their work in getting them all squared away. • LIGHT, CAMERA, READY — ACTION - On July 5, the Corona del Mar High School Boys Water Polo Boosters hosted an International Water Polo Tournament at the Marian Bergeson Aquatic Center. The game was Hungary vs. the USA (USA won). This was a prep tournament for the Summer Olympics and filmed by NBC. The game aired July 10 on NBC affiliate USA Channel. On July 18, Ad South out of Florida filmed multiple Olympians for a TV advertisement to sell games and videos at the Marian Bergeson Aquatic Center; which will play before and during the Olympic Games in Athens, Greece. Aquatics Classes Revenue Participants Lap Swim (Cash participants) $ 486 162 Annual Pass - _ 1020 Punch Pass 200 4 Summer Swim Lessons 19,144 337 NBAC Swim 0 0 (July is start of Summer Fees) NBAC Jr. Polo 525 3 TOTAL $21,891 516 FACILITIES USE AND REPAIRS •New Surface Coming Your Way - A pre- construction meeting was held July 14, to discuss the CYC Basketball court replacement. Work will start on this project August 2, with demolition and new cement completed by August 27. Per the manufacturer warranty for the surfacing on the court, the cement must cure 28 days before it can be painted. Monthly Activities Report (Item 3) Page 5 August 3, 2004 Once the construction company finishes the cement pad, they will open the area for access to Harbor View Elementary and for people to play on the court. Once the 28 days are complete, the court will be closed for a week for painting. The completion date is scheduled for the end of September and is funded through Proposition 40, a state grant. West Newport Park - Staff held a second public meeting on June 28 to finalize the plans for the renovation of the playground equipment at Seashore and 56th Street in West Newport Park. Consensus was reached on the concept and includes play value for toddlers, youth and adults. The most popular elements of the playground with the community are the swings, Spider Web Climber, Critter Canyon Climber, talk tube and slides. The playground also includes a shade structure that protects against UV sun damage. This project is scheduled to be completed by mid September. • FACILITY RENTALS: During the period of June 16. 2004 through Julv 15. 2004 there were: • 30 Picnic /Park Area Rentals • 35 Room Rentals • 22 Field Rentals • 5 Gymnasium Rentals There were a total of (1) wedding reservation rentals as follows: Peninsula Park — July 10 PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of June Park Patrol had the following: 1. Requested Calls • 67 with Youth Sports Groups • • 114 Field related issues /checks- some examples are: checked on a volleyball tournament on CDM Beach, monitored Rugby's use of Peninsula Field, reminded youth groups not to park vehicles on the fields at Eastbluff, Irvine Terrace, San Miguel, and Bonita Creek fields. Motorcycle on grass at Peninsula Park, turned on /off lights at various fields, stopped golfing at Mariners, Grant Howald, and Monthly Activities Report Page 6 (Item 3) August 3, 2004 Lookout Point. Provided permit info and forms to various field users. Provided ice packs to an injured player at Grant Howald field. Gave a resident info regarding filing a claim for a damage to their vehicle from a softball at Lincoln field. Resolved two issues with two groups on fields at the same time. Issued a citation to a coach of a women's football team for practicing on a posted and fenced closed field at Bonita Creek. Stopped a young man from riding a scooter on the grass at Grant Howald Field. • 21 Picnic /reservation issues /checks • 101 Community Center issues /checks • 39 Playground checks - Removed flyers from Cliff Drive Park. Stopped skateboarders from skateboarding on equipment at West Newport Park, Ensign View, and Las Arenas Park. Reported a nail sticking out of the bench at Mariners Park. • 23 other - Reported excess watering at Irvine Terrace Park. Enforced no basketball play after dark at 38th Street Park. Reported a water leak at Arroyo Park. Turned off lights that were left on at CYC meeting room. Enforced illegal parking in disabled parking spots at Arroyo Park. • 8 Pre -event check • 4 Post -event checks 2. Customer Contacts • 71 education • 1 alcohol at Lookout Point • 24 dog related • 39 other - Reported sprinklers were on at the wrong time at Cliff Drive Park, monitored the use of a train at Irvine Terrace Park, prevented it from driving on City Streets. Monitored sound use and clean -up at a surf contest at 54th Street beach. Reported a fallen tree at Mariners Park. Removed a large amount of prescription medication from bushes at Channel Place Park and turned it over to the Police Department. Stopped a DJ from playing loud music at. Peninsula Park. Checked to confirm that Park Bond Act signs are posted at playgrounds. Assisted with the CDM 5k event. 3. Warnings issued - 1 for motorcycle parked on grass at Peninsula Park 4. Citations issued - 1 for illegal play on a posted and fenced closed field at Bonita Creek Park. SPECIAL EVENTS Sunday Fun -Day - Come celebrate a fun day at Bonita Canyon Sports Park on Sunday, August 22, 2004 from 3- 10pm. This free NEW event will feature live music, games, movie in the park, food and much more! At 5pm a Zydeco blues concert by "Porterhouse Bob and Down to the Bone" is presented to you by "The Newport Beach Arts Commission's Concerts in the Park 2004." Before, after or during the concert, continue having fun with games, music, and activities for all ages. At dusk, a Monthly Activities Report (Item 3) Page 7 August 3, 2004 Movie in the Park — Dr. Seuss' the Cat in the Hot. Food will be sold at a minimal fee by Newport Beach youth groups as a fundraiser. To RSVP for this event, please contact Teri Craig at 644 -3158 4th Of July With A Bang - The 31St Annual Family Independence Day Picnic at Mariners Park was held July 4 and featured carnival games, a bike parade, food, and activities for all ages organized by Barnaby the Clown. This years' event saw an increase in participation over past years, with about 3000 people participating. The Mariners School Foundation parents enhanced the event by adding many new attractions and decorations. A special thanks to the General Services Department, Parks Division staff Bob Martinez and Paul Ramirez who assisted with the event, Fire Department for providing the fire truck to lead off the parade, and the Police Department for providing motorcycle policemen to clear the parade route! SPECIAL EVENTS PERMITS As of July 15, 2004, there were 207 Special Event Permits processed and issued for the year. Those of note for this period are: •• American Legion Old Glory Boat Parade - July 4 • Mariners Park July 4th Parade - July 4 • CNB /Dunes Fireworks Show - July 4 • NB Breakers Tennis Matches - Various dates in July • Riding Giants Film Premier - July 8 • Pier to Pier Swim -July 10 OTHER Recruitment - Interviews were held in June for the Aquatics/ Contract Classes Recreation Coordinator vacancy. Unfortunately, no suitable applicants were found and the recruitment will be posted again in September, and hope to fill the position by the end of October. Mariners Playground - Unfortunately parts were lost in shipment and the slide has not been installed yet: New parts are being shipped as soon as possible. Shade Structures - Bids specs are being prepared for shade structures for the bleachers at Bonita Canyon Sports Park. Soon the parents and spectators of games at the new park will be spared the hot sun when at fields 1 -4. Monthly Activities Report Page 8 SENIOR SERVICES 40 To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Recreation Superintendent Re: Senior Services Division Monthly Activities Report (Item 3) August 3, 2004 Board of Directors Installation - The Friends of OASIS held their installation of new board members and new officers on Friday July 2. The new President is Ed Romeo, and we are looking forward to establishing a good working relationship with him. They had Tony Roma's cater the event and quickly sold out with 200 people in attendance. Councilman Nichols presided over the installation. July Event - Summer took off this year due to the many activities that were planned and the full range of Coastline Classes that are being offered. The big event for July was the Summer Band Concert and Picnic held on Sunday, July 25th. The 65 -piece concert band from Huntington Beach was seated on the patio while the guests enjoyed the music venue of popular Americana and patriotic music under large tents on the lawn at OASIS while eating a boxed lunch. We had about 250 people in attendance; the $5- tickets sold very quickly. Financial Benefit for Low Income _Seniors - The Homeowners and Renters Assistance Program was very busy this month while three volunteer tax counselors assisted seniors in filling out the applications. The filing period for this program is July 1 through October 15. In order to qualify, claimants must be either 62 years of age or blind or disabled at the time of application and have a total household income not exceeding $24,000 for the calendar year 2003. Lectures • The Automobile Club presented a lecture on "Tips for Selling, Buying and Leasing a Car" on July 21 at fpm. Todd Alvarez, a former employee of the City, was the speaker. He reviewed the facts that buyers should know in order to make a smart decision before making their next automobile purchase. • Computer Friends had an interesting speaker that drew a large crowd. The topic was "Gotta Have It Too: Collecting in the Internet Age ". Cathy Margolin, who has been buying and selling antiques on eBay and the internet since 1999, discussed various sources on the Internet to find collectibles from Google to eBay. She navigated the crowd on how to search on eBay for that perfect item; bid and win the perfect, unique item you need for your collection and also how to protect yourself in the auction environment. The Computer Friends meet the second Wednesday of each month at 1 pm. New Employee - The Division's new Recreation Coordinator, Marci Knapp, started this month and is quickly being oriented to her position. Marci comes to us from the City of Lakewood's Senior Center and has a BA in Recreation from Long Beach State University. She has already met many of the seniors and will most definitely make a great addition to our Center Staff. • Transportation Program - On July 1, the two drivers previously employed by the Friends of OASIS became full -time employees of the City. This change will help to centralize the program under one management system. In addition, OCTA donated a 21- passenger van to be used by our transportation program. The total projected cost for the transportation for 2004 -2005 is $240,148, which includes funding from Hoag Hospital, OCTA and the City. 0 • Monthly Activities Report Page 9 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: (Item 3) August 3, 2004 7,630 CUSTOMERS 2,638 CUSTOMERS 1,802 CUSTOMERS Blood Pressure 71 Housing counseling 46 Braille 39 Information/ Referral 1,100 Counseling- persons 45 Legal Assistance 12 Eldercare 2 Senior Assessment(hrs) 30 Employment 28 Telephone Reassurance 287 HICAP 7 Visual Screening 4 Home repair Program 0 Transportation 131 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 833 Shuttle 324 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTEI Includes: Kitchen Et Home Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 1,157 CUSTOMERS 1,454 CUSTOMERS 1,856.00 HOURS (•equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 129 CUSTOMERS DaV Trips Long Trips Pala Casino 40 Great Canadian Cities Cancelled San Deigo Museum of Art - Vatican Exhibit 40 Disney Hall Flower Market 49 SPECIAL ACTIVITIES 450 CUSTOMERS Pankcake Breakfast N/A OASIS Golfers 153 Computer Friends 93 Sunday Movies - Movie - Cheaper by the Dozen 35 Mrs. Doubtfire 15 UCI Lecture - Osteoporosis 95 Father of the Bride 19 HICAP Lecture - Choosing a Medicare Drug Disc. Card 30 The Parent Trap 10 • 0 • Q �fW PpR O bm � D iJ Y� S c�4 F00.N�P TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept a bench donation for installation at the Newport Pier. Discussion PB &R Commission Agenda Item No._ August 3, 2004 Staff received an inquiry from Mr. Isidore Myers regarding a proposed bench donation at the Newport Pier. The donor submitted a letter dated June 20, 2004 requesting the approval of a bench donation to replace a previously removed deteriorated bench (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Penny Weiner Myers" which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of the replacement bench and Attachment D is a map of the proposed location of the bench. Mr. Isidore Myers has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Mr. Isidore Myers's letter dated June 20, 2004 (B) City Council Policy G -5 • (C) Photo (D) Map Isidore C. Myers 22 Canyon Fairway Drive Newport Beach, CA g266o Phone: 949/640 -8008 Fax: 949/640 -0671 Email: icml)wm@cox.net June 20, 2oo4 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport [leach Post Office Box 1768 Newport [leach, California 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate a bench to be placed at the Newport Pier, •along with the standard 2 "'x 6" plaque with the permitted verbiage that will read "Donated for Penny Weiner Myers". I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need more information from me please do not hesitate to call me at (949) 64o- 8008). Thank you very much for your kind assistance with this matter. Sincerely, 1"W', e,'A-lwk,/ ISIDORE C. MYERS n u 0 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 0 1 G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 0 A.- 0 11 J W 0 O Q U_ z O 5 Q z Q cn .J c U t 1 1 4 •lkk. wo • i 0 N N N n O • • (1) TO: FROM: SUBJECT: , � � � . � � 9 Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept a bench donation for installation at the Newport Pier. Diwiminn PB &R Commission Agenda Item No. 1�-- August 3, 2004 Staff received an inquiry from Mr. Dave Johnson regarding a proposed bench donation at the Newport Pier. The donor submitted a letter dated June 22, 2004 requesting the approval of a bench donation to replace a previously removed deteriorated bench (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Earl and Dorothy Johnson" which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of the replacement bench and Attachment D is a map of the proposed location of the bench. Mr. Dave Johnson has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Mr. Dave Johnson's letter dated June 22, 2004 (B) City Council Policy G -5 • (C) Photo (D) Map • Date: 06 /22/04 Mr. Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate a Bench, to be placed at the Newport Pier, along with the standard 2" x 6" plaque with the permitted verbiage that will read "Donated for Earl and Dorothy Johnson". I understand that this request is subject to approval by The City of Newport Beach Parks, Beaches and Recreation Commission If you should have any questions or need any more information from me, please do not hesitate to call me at 714 830-9961. Thank you very much for your assistance with this matter. Sincerely, Dave Johnson • 0 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 0 1 I-1 u G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 • 2 0 0 • 1 l� S ''141► r W OC G a U_ z O Q H z Q cn w 0 0 0 N N N O R U b (1) TO: FROM: SUBJECT: i i Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept a bench donation for installation at the Newport Pier. Discussion PB &R Commission Agenda Item No. August 3, 2004 Staff received an inquiry from Mr. Isidore Myers regarding a proposed bench donation at the Newport Pier. • The donor submitted a letter dated June 20, 2004 requesting the approval of a bench donation to replace a previously removed deteriorated bench (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated by Isidore C. Myers" which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of the replacement bench and Attachment D is a map of the proposed location of the bench. Mr. Isidore Myers has received a copy of this report and a notice of the Commission meeting. Very respectfully, fladid E. N�iederhausJ Attachments: (A) Mr. Isidore Myers's letter dated June 20, 2004 (B) City Council Policy G -5 • (C) Photo (D) Map Isidore C. Myers 22 Canyon Fairway Drive Newport Beach, CA 92660 Phone: 949/640 -8008 Fax: 949/640 -0671 Email: icmowm0cox net June zo, 2oo4 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate a bench to be placed at the Newport Pier, along with the standard 2 "'x 6" plaque with the permitted verbiage that will read "Donated by Isidore C. Myers ". I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need more information from me please do not hesitate to call me at (949) 640- 8008). Thank you very much for your kind assistance with this matter. Sincerely, 'f't"4v e ISIDORE C. MYERS n U 0 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. U The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 G -5 41 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x T' with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. • Adopted - July 22, 1992 Amended -January 24, 1994 Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 • 0 A- 0 f] J W 0 O Q U_ Z O Q H- z Q • r r _ h AVOW of It v • E (1) TO: FROM: SUBJECT: = =i II 3 i Parks, Beaches and Recreation Commission General Services Director Smoking on Piers and Beaches Recommendation PB &R Commission Agenda Item No. August 3, 2004 Support a no smoking ordinance that pertains to public piers, beaches, and certain other public areas. Additional Possibilities 1. Designate certain public areas for smokers on public beaches and piers and equip those areas with signage and smoking urns. Support funding for the maintenance of the urns. or 2. Equip certain public areas near or adjacent to public beaches and piers with signage and smoking urns for the purpose of litter control. Backeround Staff provided the attached report to the Parks, Beaches & Recreation Commission (PB &R) on July 6 (Attachment A). A copy of the minutes of that meeting are also attached (Attachment B). After considerable discussion of the issues and recommendations as well as listening to public input, the PB &R Commission unanimously supported the primary staff recommendation of a no smoking ordinance for public piers, beaches, and certain other public areas. The Commission was hesitant to support the second staff recommendation of designating certain areas for smoking on or adjacent to the public beaches without further information. The Commission also requested staff to poll businesses and business associations on their perception of the effects on City tourism should the Council approve a no smoking ban on public piers and beaches. Discussion Designated Smoking Areas Staff reviewed the history of placing benches along the ocean boardwalk as a means of assessing resistance to designating certain rest areas on the oceanfront boardwalk as designated smoking • areas. In addition, in conversation with at least one oceanfront residents' association, it was clear that designating boardwalk benches as designated smoking areas would not be acceptable to • adjacent property owners. Staff has retracted their recommendation that smoking areas be designated, but has retained the alternative for Commission consideration (Alternative 1). The only locations for designated smoking areas that seem to be acceptable and appropriate are the ends of the asphalt walkways that extend from the ocean boardwalk toward the ocean. There are eight of those walkways along the ocean beach extending from Orange Avenue to Balboa Pier. A smoking urn could be installed in the center of the cul de sac end of the walkway along with signage at four of the eight walkways. In addition to the walkway proposal, staff recommends that urns be placed at a number of other public locations or oceanfront boardwalk, to combat litter. The attached listing of the walkways and recommended urn locations is provided (Attachments C and D). The three residents' associations (West, Central, and BPPA) have been noticed of the Commission review of the issue of designating smoking areas along the oceanfront. Urns Smoking urns are available in either plastic or masonry materials. Staff favors the masonry model for durability and appearance. The total cost per um is $185. A model will be displayed at the Commission meeting. The recommended urn is already in use at the base of the San Clemente Pier. Costs The original staff report to PB &R (Attachment A) provided a cost estimate of $23,000 for signage changes, urns, and urn maintenance which coincides with Alternative 1 provisions. If the Commission supports a no smoking ordinance and Alternative 2 above, the total cost would be reduced to $13,214 (see Attachments C and D). The cost for Alternative 2 is as follows: If neither Alternative is approved by the Council, the total cost of the no smoking ban will be approximately $2,000 to apply no smoking decals to existing regulatory signage. Effects on Tourism • Staff has referred the question of effects on tourism or businesses of a City no smoking ban to the Economic Development Committee, the two Chambers of Commerce, the Newport Visitors -2- • and Business Bureau, and the oceanfront businesses from 22nd Street to A Street. All entities were noticed of the pending issues and the PB &R Commission hearing. Update of No Smoking Ban Since the July PB&R Commission meeting, other beach cities are considering or approving no smoking bans as well. In northern California, Santa Cruz and Capitola are now considering smoking bans on beaches. Since the Commission meeting on July 6, the City of Huntington Beach has approved a no smoking ordinance. Staff will provide an oral update of legislation related to a no smoking ban to the Commission on August 3. Limits of Proposed Smoking Ban Attachment C provides a listing of special public areas associated with ocean or bay fronts. Attachment D provides an aerial view of public oceanfront beaches and ocean piers. Staff has developed the following list of areas using the two attached resources where staff is recommending that smoking should be prohibited: Balboa and Newport Piers Public Floats and Piers in Harbor (10) Oceanfront Beaches including Corona del Mar and Little Corona Beaches Oceanfront Boardwalk North and South Bayfront (Balboa Island) East Bayfront (Little Balboa Island) 19`h Bay Beach Rhine Wharf North Star Beach Pirates Cove and China Cove Beaches The Wedge N Street Bay Beach 10`h Street Bay Beach Marina Park Beach Inspiration and Lookout Points (only non beach locations) Summary Staff continues to support a no smoking ban on public ocean and bay piers, ocean and certain bay beaches, and certain other public areas as detailed above. In addition, staff has provided the two proposals of designating smoking areas on or adjacent to public beaches (Alternative 1) or only equipping other public areas with signage and smoking urns (Alternative 2). Staff favors Alternative 2 primarily to combat litter. Very respectfully, David E. Niederhaus -3- 0 17J n Attachments: (A) Smoking on Piers and Beaches PB&R Commission Agenda dated July 6, 2004 (B) Minutes of the July 6, 2004 PB &R Commission Meeting (C) Proposed Urn and Designated Smoking Locations (D) Map of Oceanfront 9 n U • W a (1) WROra_I_ PBcX R Commission Agenda Item No. _E-- July 6, 2004 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Smoking on Piers and Beaches Recommendations Support a no smoking ordinance that pertains to public piers, beaches, and certain other public areas. Designate certain areas for smokers on beaches and adjacent public areas. Equip designated areas with smoking ums and support funding for the maintenance of the urns. Issues Should the City adopt a no smoking ordinance for public piers and/or beaches? Should a no smoking ban be extended to areas adjacent to public beaches such as the boardwalk, sidewalks, street ends, and public piers and floats in the bay? What role would enforcement play in the reduction of smoking on piers, beaches, and adjacent public areas? What role, if any, should a public education program play in a no smoking ban? Are current field maintenance activities and facilities sufficient to address litter related to smoking? Should smoking areas be designated to permit smokers access to piers and beaches? Background Since the fall of 2003, various environmental groups have advocated a no smoking ban for City piers and beaches. Attachment A • Due to the increased attention to this issue by other beach cities and the State legislature, the Council earlier directed a discussion of a smoking ban on public piers and beaches that took place at the May 25, 2004 Council study session. The City Attorney's office prepared a comprehensive staff report that summarized the history and progress on smoking bans by various beach cities (Attachment A). After a lengthy discussion in which a number of new questions arose, the Council directed a review of a no smoking proposal for public piers and beaches by the Parks, Beaches and Recreation (PB &R) Commission. The results of the discussion and recommendations by the Commission are to be returned to the Council by staff within 120 days. The minutes of the Council study session are attached (Attachment B). Discussion City staff from the City Attorney's office and the Police and Generai Services Departments have studied the issues and comments that surfaced at the Council study session, particularly the health and litter issues. In addition, they have documented what other beach cities have or plan to do with smoking bans on public beaches and piers. Finally, staff surveyed the piers and beachfront public areas to define where smoking, or the litter from smoking is located, in order to offer recommendations on specific steps to counter the effects of smoking on the general public and the City. • Beach Citv Survev The City, with its numerous natural resources, particularly the beaches and the system of public piers and floats, attracts a large percentage of the general public. However, like any beach city, we must still address public behaviors or actions that degrade the natural atmosphere of public areas. Staff has provided a matrix of past, current, or intended actions of other California beach cities regarding a smoking ban (Attachment C). As one can see by reviewing Attachment C, the trend of beach communities is toward banning smoking on public piers and/or beaches. In addition to a no smoking ordinance, various levels of enforcement, public education, and alternative maintenance activities associated with smoking litter are planned by beach cities. Potential No Smokine Areas Staff has developed a map of the City which identifies the two ocean piers, the ocean beaches, the bay beaches, the public pier and float system in the harbor, as well as numerous public beaches on the islands and in the Upper Newport Bay (Attachment D). In addition, we have provided a listing of public piers and floats, bay beaches, ocean vista points, and bench locations. We have also identified the areas of the greatest litter associated with smoking, such as public piers and floats, bay beaches, and ocean or bayfront bench locations (Attachment E). . No Smoking Ordinance The ultimate goal of a smoking ban ordinance is to reduce smoking - related litter on the beaches by increasing public awareness of the issue. The underl -6n theory is since people who smoke -2- • on the beach have no means of lawfully disposing of their cigarette waste, a smoking prohibition, with an increased public awareness of the prohibition and its related issues, will reduce the frequency of cigarette - related litter. A key element for this assessment is the objective of diminishing the frequency of the violation. The violation, whether it is a smoking or littering ban, will not be eliminated but will occur less often. As with litter control models, the successful smoking ban ordinance should combine public education, enforcement, providing appropriate disposal receptacles, and maintenance. Through such a collective effort we should experience, over time, a reduction in the amount of cigarette- related litter. After a survey of public areas and hearing testimony of the public at the Council study session, staff is favoring a no smoking ordinance for the public piers and floats (ocean and bay) and certain portions of public beaches or adjacent public areas. At this time, we are not advocating a smoking ban at all public outdoor areas. Current Smoking Bans Smoking is prohibited: a) in restaurants and bars (State code) b) on or near playgrounds (State code) c) at entranceways to public buildings (State code) d) in City restrooms (City code) • e) in City buildings and vehicles (City policy) Interest Groups As noted in the Deputy City Attorney's study session report (Attachment A), a number of organizations adamantly advocate a smoking ban on public piers and beaches. While it is inconclusive and probably unlikely that second hand smoke on piers or beaches results in tobacco related disease, smoking in public places is still found to be objectionable by the majority of the general public. The Commission can expect a significant amount of public comments from special interest groups regarding a smoking ban, including their current and future roles in public education and litter removal. Litter The special interest groups who wish to see the City approve a smoking ban on the piers and beaches also have focused on the amount of litter created by indiscriminate littering by smokers. Beach maintenance staff focused on the cigarette butt litter issue late last year by modifying a beach cleaner with a special filter screen capable of retrieving cigarette butts from ocean beach sand. While the cleaner was highly effective in removing the cigarette butts from beach sand, the downside was that much of natural beach materials (shells and gravel) that facilitate traction for City beach vehicles was also removed. • Some of the special interest groups identify public smoking as the main source of cigarette or cigar butt litter on piers and beaches. Staff opines from considerable experience that smek _-:z butt litter on the beach emanates primarily from the flotsam that drifts southward from the upper Santa Ana River watershed to Newport beaches. In addition. much of the bayfront butt litter is -3- • also Iinked to the upper San Diego Creek watershed, and in some cases the boating public. If staffs opinion is true, then a smoking ban on piers and beaches may only have a minimal effect on the amount of litter caused by beach visitors. Litter Programs In addition to the City full time pier and beach maintenance programs, there are the following additional City litter programs: a) Adopt -A -Beach Program — Authorized by a recently revised Council policy, this program is now managed for the City by a no smoking advocate, Stephanie Barger of Earth Resources. After a recent kick -off event, over 50 citizens have volunteered to clean public beaches with City provided kits. b) Summer Beach Litter Program (Grant) — For the third consecutive summer, the City has been the recipient of over 522,000 nom the State to fund a beach litter program associated with recycling interests. The funds will be used to hire laborers to pick up litter on the beach and adjacent areas. c) Youth Employment Program (YEP) — An annual summer program (June to later August) wherein three to seven students are hired to collect litter on beaches and piers. Limits of proposed Smoking Ban Attachment D provides an aerial view of public beaches and bay and ocean piers and floats. Attachment E provides a listing of special public areas associated with ocean or bay fronts. Staff has developed the following list of areas using the two attached resources where staff is recommending that smoking should be prohibited: Balboa and Newport Piers Public Floats and Piers in Harbor (10) Oceanfront Beaches including Corona del Mar and Little Corona Beaches Oceanfront Boardwalk North and South Bayfront (Balboa Island) East Bayfront (Little Balboa Island) 19[11 Bay Beach Rhine Wharf North Star Beach Pirates Cove and China Cove Beaches The Wedge N Street Bay Beach 10`h Street Bay Beach Marina Park Beach Inspiration and Lookout Points • Designated Smoking Areas In an effort to provide smokers an alternative to an ordinance violation, smoking areas should be designated, such as locations at the pier plaza areas and public benches along the various -4- • boardwalks. Designated smoking areas are not recommended on the public piers due to fire hazards. Staff experience has been that smokers tend to occupy certain benches at street ends along the boardwalk and the installation of smoking ums and signage at those locations would be beneficial. One should expect in some cases for adjacent property owners to protest designated smoking areas. Staff would develop a list of designated smoking areas for Council approval. Photographs of two varieties of urns for cigarette or cigar butt disposal are attached (Attachment F). Examples of the urns will be displayed at the Commission meeting. Enforcement Enforcement is only one element of a multi - pronged approach to reduce litter on the beaches. Should a no smoking ordinance be adopted, we anticipate it will be a period of time until there is an increased awareness and corresponding shift in public attitudes. During that phase, there will likely be an expectation from some members of the public to see a higher level of compliance than what is practical. A smoking ban ordinance is difficult to enforce in a beach type of environment. As with littering in such areas, people are not likely to commit a violation when an enforcement officer is present. So until we see the anticipated shift in public attitudes, there may be increased frustration on the part of some of those same members of the public when they do not see an immediate police response to their report of the offense. If the ban is adopted, police officers will only be able to enforce such an ordinance during the normal course of their routine patrol duties, just as they do now with other similar nuisance regulations. We would not envision them to be dispatched to such a reported offense, but only advised of its occurrence so they could attempt to observe it while patrolling in the affected area. Obviously, when police • officers do engage in enforcement activities related to this ordinance as part of their routine activities, those public safety resources are diverted from other, perhaps more important duties. As it is now, police calls for service and enforcement responsibilities directly impacting public safety will always have a priority over non - emergency enforcement activities such as the enforcement of a no smoking ordinance. Public Education Probably the most important aspect of a no smoking ban is the value that it conveys in raising public awareness of the problems and hazards associated with smoking. Signage, passive enforcement, and designated smoking areas may do more to negate the effects of public smoking than active enforcement and a formal City public education program and at considerable less cost. Numerous public education venues regarding smoking are promulgated by various regulatory agencies by various public media and in most cases are paid for by tobacco companies. In addition, as noted by the special interest groups, there is a groundswell of emphasis by public media on the negative effects of smoking. The City should not be tasked to undertake yet another regulatory or public education mandate other than a no smoking ordinance with passive enforcement and an increased litter abatement program. Costs The costs of a smoking ban in public areas is based primarily on the level of enforcement of a • ban and the level of litter abatement. If a high level of enforcement is directed by the Council, the overtime tests to address smoking vio'Ltions will also detract f cnl the nori nal role of pub'': safety. Neither police, fire, nor lifeguard personnel have sufficient resources to address a full -5- • • is time emphasis on banning smoking on piers and beaches. Earlier testimony by police staff noted a probable 85% public compliance rate if a no smoking ordinance was enacted. Estimated auxiliary costs for a smoking ban with passive enforcement would be as follows: a) Modification of pier and beach ordinance signs to include new smoking $ 5,000 1. mane b) Purchase and installation of smokers' urns for butt disposal S 4,500 ($90 x 50 locations) c) Annual cost to service smokers' urns and signage $12,500 d) Signage for designated smoker areas $ 1,000 Total $23,000 In this report, staff has provided further background information related to a smoking ban and as it might apply to the City public piers and beach areas. The goal of any no smoking ordinance should be to raise public awareness of health and litter issues. Our recommendation is that the Commission support a no smoking ordinance that would apply to certain public areas (as noted above) to the Council as well as passive enforcement of the ordinance, designated smoking areas with signage and urns, and future consideration of an enhanced City litter abatement program that focuses on discarded cigarette or cigar butts if the various current litter programs do not reduce the problem. Very respectfully, David E. Niederhaus Attachments: (A) City Council Study Session Agenda Item SS -4 dated May 25, 2004 (B) City Council Study Session Minutes dated May 25, 2004 (C) Matrix of Beach Cities No Smoking Intentions /Actions (June 2004) (D) City Map Depicting Public Piers/Beaches/Etc. (June 2004) (E) Listing of City Piers and Floats, Benches, and Bay Beaches (June 2004) (F) Photographs of Smoker's Urns -6- CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT • Study Session Agenda Item No. ss4 May 25, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Office of the City Attorney Daniel K. Ohl, Deputy City Attorney, (949) 644 -3131 dohl(o)city.newport- beach.ca.us SUBJECT: Smoking on Beaches and Piers Staff seeks direction from City Council from the following alternatives: Prepare an ordinance to prohibit smoking on City beaches and /or piers, with either passive or aggressive enforcement; or 2. Refer the issue to the Parks, Beaches and Recreation Commission for further study and public input; or 3. Gather additional information from other jurisdictions and report back at a later date. INTRODUCTION Staff has been asked to present a report on the implications of prohibiting smoking on public beaches and /or piers. The report reviews possible benefits and implications of implementing a smoking ban, including a review of what other cities have experienced. The report also addresses input received from the Police Department and General Services Department on enforcement issues, signage and public education requirements, and estimated cost to implement such a ban. BACKGROUND At a November 2003 City Council meeting, Earth Resource members carried a plastic bag containing an estimated 10,000 discarded cigarette butts which they claimed had been collected during a cleanup at the Newport Pier. In April of 2004, high school students also appeared at Council Chambers with discarded cigarette butts they had collected. Various organizations, including Earth Resource Foundation, Stop Tobacco Abuse from Minors Pronto (STAMP), Orange County Tobacco Use Prevention Coalition have • participated in efforts to ban smoking in other jurisdictions. According the Earth Resource Foundation, more than 450.000 people in the United States die each year from tobacco related disease and more 'than 50,000 people in the United States die from second hand smoke. In addition, litter from cigarette butts creates debris on the beaches and is one of the commonly left litter items. Auachment A Smoking on Beaches May 25, 2004 Page 2 According to the Office of the Governor of California, as of April 4, 2003, 16.6% of adults in California smoke, while estimates from the Orange County Health Agency for smoking in Orange County are lower at 11 %. It is estimated that approximately 8 million visitors come to Newport's beaches and piers each year, and, estimating that 30% of the population are adults, an estimated, 264,000 people smoke each year on City beaches and piers (8 million, x 30 %, x 11 %). The number of cigarettes smoked on City beaches and piers creates a litter problem, in addition to the health and environmental problems created by smoking and second hand smoke. For example, on November 15, 2003, the Earth Resource Foundation claims they picked up 10,000 cigarette butts with a 165 people the day after the beach had been mechanically cleaned. This figure was significantly higher than what was recovered in Huntington Beach (4,000), San Clemente (6,000), Laguna Beach (3,000) or Dana Point (1,000). SIMILAR BANS ON BEACHES OR PIERS Solana Beach: On October 7, 2003 the Solana Beach City Council approved an ordinance to ban smoking on their beaches and in their parks. Since this is a relatively new ordinance, there has been insufficient time to evaluate the effectiveness of the ordinance or enforcement issues. Enforcement was anticipated to be minimal or non- . existence, with a goal of obtaining compliance by a public education and signage. Seal Beach: Seal Beach has a ban on smoking on the municipal pier. The impetus for the ordinance was to prevent fires on the pier. Enforcement is done by the police department with supplemental enforcement by lifeguards. According to the Marine Safety Chief, voluntary compliance has been high with signage on the piers stating that smoking is prohibited. Hanauma Bay, Hawaii: Hanauma Bay, a well known snorkel location on Oahu in Hawaii, has instituted a smoke free beach program to protect sea turtles from ingesting cigarette butts. San Clemente: San Clemente has recently banned smoking on beaches and piers. Santa Monica: Santa Monica has recently outlawed smoking at the beach. Los Angeles: The City of Los Angeles is considering a proposal to prohibit smoking at Venice, Cabrillo, Dockweiller and Will Rogers' beaches. Huntington Beach: Huntington Beach is considering a ban on smoking. Manhattan Beach: Manhattan Beach is considering smoke free beaches. • Laguna Beach: Laguna Beach is considering a ban as well. Encinitas: Encinitas voted as ^inst bann!nc smokinc or, the beach. Smoking on Beaches May 25, 2004 Page 3 • According to Narsis Kabin of the County of Orange Tobacco Use Prevention Program, the following cities in California have smoking bans in parks and recreational areas: Santa Monica (no smoking permitted in parks or beaches) Beverly Hills (no smoking permitted in parks) San Fernando (no smoking permitted in parks and recreation center) Pasadena (no smoking permitted in parks, including golf course) El Cajon (no smoking permitted in parks and recreational areas) La Puente (no smoking permitted in public places) Santa Cruz (beach, boardwalk is a non - smoking facility, considering banning on beaches) IMPLICATIONS OF BANNING SMOKING Positive: May help promote a healthy, tobacco free lifestyle by public showing support and general opposition to smoking. 2. May help reduce litter from cigarette butts on the beach, creating a more aesthetically pleasing beach. Negative: • 1. May create enforcement expectations that staff, whether police, lifeguards or code enforcements, cannot manage, given their current responsibilities and staffing levels. The public may expect City staff personnel to actively enforce violations by warnings or citations, and such expectations may not be met. Either additional personnel will be needed or enforcement personnel will be diverted from other activities. The need for additional personnel may be mitigated, to some extent, by adopting a policy of limited enforcement. May have unintended consequences by displacing smokers to other public areas such as sidewalks, street ends and parking lots. Doing so may create additional problems at locations closer to storm drain openings. MUNICIPAL AND STATE CODES REGARDING SMOKING AND LITTERING Newport Beach Municipal Code Section 11.08.050 provides that no person shall throw, place, bury or otherwise dispose of non - combustible waste matter on any beach except in. trashcans. A fine of $100.00 is imposed for a first violation. Newport Beach Municipal Code Section 6.25.020 prohibits smoking in public restrooms. A fine of $100.00 is imposed for violation. Smoking within 25 feet of a playground or a tot lot sandbox is prohibited by Health & . Safety Code 104495, with a fine of $250.00 for its violation. As c-;' January 1, 2004, State law prohibits smckino inside an occupied public building, and within 20 feet of a main exit, entrance or operable window of an occupied public building. Smoking on Beaches May 25, 2004 Page 4 • RIGHT TO SMOKE A question of whether or not this ban would be an infringement of a person's "right to smoke" may be raised. However, smoking is not a protected right under the Federal or State Constitution. The authority to ban smoking is expressly given in California Assembly Bill 846 and Health and Safety Code Section 104495 which authorizes cities and counties to implement smoking bans more stringent than what the state has imposed. PUBLIC EDUCATION If a smoking ban is implemented, an aggressive public education and-signage program will be necessary. Press Releases, notification to renters and property owners, and the Chamber of Commerce may all assist with this. The General Services Department has estimated the cost of additional signs on the beach at $15,000 to $25,000. It may also be necessary to install cigarette butt receptacles at beach entrances, parking lots, bay beaches and street ends. The estimated cost for such receptacles is unknown at present, but estimated to be in excess of $10,000.00. Such receptacles will also have to be cleaned periodically, most likely by hand, at additional costs. BEACH CLEANING • Currently, the beaches are cleaned mechanically five times a week. During a three month period during the summer, mid June to the end of September, mechanical beach cleaning occurs seven days a week. Some areas are very difficult to clean mechanically due to their proximity to other items such as seawalls, sidewalks, and patios. In addition, the adjoining areas are subject to street sweeping seven days a week, and litter picking and hand sweeping seven days a week as well. Bay beaches and street ends are cleaned by hand. PARTNERSHIPS To assist with the implementation of a smoking ban, partnerships with local organizations such as the Surf rider Foundation, Earth Resource Foundation and/or other local groups may be considered. Prepared & Sub m itte b Daniel K. Ohl, L Deputy City Attorney • F', users',cattshared\ daiCCstaffReports %SmokingOnBeach.doc RECEIVED • CITY OF NEWPORT 6P,1EAQ4ES City Council Minutes Study Session May 25, 2004 - 4:00 p.m. ROLL CALL Present: Heffernan (arrived at 4:15 p.m.), Rosansky, Bromberg, Webb, Nichols (arrived at 4:10 p.m.), Mayor Ridgeway Absent: Adams (excused) CURRENT BUSINESS CLARIFICATION OF TTF.MS ON THE CONSENT CALENDAR. — None. 2. BUDGET — CIP PRESENTATIONS. City Manager Bludau stated that the Capital Improvement Program (CIP) is being reviewed at the current meeting to allow time prior to the adoption of the budget to make any changes requested by the City Council. Using a PowerPoint presentation, Public Works Director Badum displayed a bar graph showing the CIP expenditure history from 1986 through 2005. He noted that there has been a slow, steady increase in expenditures over time with a couple of spikes for projects such as the Arches Interchange, Bonita Canyon Sports Park, MacArthur Boulevard widening and some of the oil spill projects in Balboa Village. He briefly outlined the CIP process and stated that the departments submitted requests totaling $20 million. Through a cooperative effort with the department directors, the proposed projects were narrowed down to a preliminary program totaling $16.7 million. Public Works Director Badum displayed a list detailing the master project schedule. He stated that there are various factors that need to be taken into consideration when determining what can legitimately be accomplished in a given fiscal year, and pointed out that the schedule helps to reduce the number of rebudgets. At the request of Mayor Ridgeway, Public Works Director Badum further explained that the bar graphs to the right of the list show the staff members that will be assigned to the projects, which is one of the factors taken into consideration when determining the master schedule and what can be accomplished. Public Works Director Badum displayed a list of some of the CIP projects that will rebudgeted in 2004.05. City Manager Bludau noted that the underground utility projects are not a part of the CIP because they are not completed with Citv funds. Public Works Director Badum added that for informational purposes, the costs for engineering and design will be included in the budget • even though the City would be reimbursed once a district is formed. Council \,lember Rosansky asked if the money spent by the City for INDEX (100 -2004) Volume 56 - Page 914 Attachment B City of Newport Beach Study Session Minutes May 25, 2004 INDEX undergrounding on City property is included in the budget or the CIP. Public Works Director Badum stated that it's not included in either because it's difficult to predict what the City's share will be and the City doesn't have control over what will be charged by the utility companies. Council Member Rosansky asked how the expenses are handled. Public Works Director Badum stated that a request for a budget amendment to appropriate the City's share is usually included with the action before the City Council at the meeting where the ballot count is conducted. The information is provided in the Notice of Intent which is typically provided 45 days prior to the public hearing. City Manager Bludau added that the budget amendment transfers the money from the unappropriated general fund. Mayor Ridgeway asked where the money is assigned when the transfer is done. Public Works Director Badum stated that separate funds are set up for each district. Council Member Webb stated that whether it's in the CIP or the budget depends upon what is being constructed. He further stated that the amount that the City puts forward is partially offset by the money that is received from the assessment district. Public Works Director Badum added that staff is trying to find a better way to present assessment districts in the budget and that it's difficult to guess which ones will move forward and which ones won't. Mayor Ridgeway stated that it's a large amount of money and should be • identified. City Manager Bludau noted that not all assessment districts have City contributions. When there are City contributions, Mayor Ridgeway asked if they go into the CIP or the general fund. Administrative Services Director Danner stated that it's both and explained that it's a general fund contribution to a capital project and is budgeted as a capital project. The budget amendment transfers the money from unappropriated general fund reserves into the fund established for that assessment district. Continuing with his presentation, Public Works Director Badum stated that with the CIP for 2004 -05, more money is being moved into the maintenance and operating budgets. He explained that several CIP projects are actually maintenance projects. He displayed a table showing the structure of the CIP and stated that the document is organized by fund. He then displayed a summary showing the projects transferred from the CIP to various department operating budgets. City Manager Bludau noted that comparing the 2004 -05 CIP to previous CIP's isn't a pure comparison because of the shift of funds from the CIP to the general fund and operating budgets in 2004 -05. In response to Council Member Webb's question, Public Works Director Badum stated that the money being budgeted for street light conversions is for individual conversions. Public Works Director Badum displayed a summary showing the expenditures by fund. He noted that some of the expenditures will increase because of the addition of project rebudgets that can't be calculated until closer to the end of the current fiscal year. Public Works Director Badum provided a list and a brief • description of some of the major projects being included in the 2004 -05 CIP. City Manager Bludau suggested that tine City Courcii take a critical look at the Volume 56 - Pace 915 City of Newport Beach Study Session Minutes May 25, 2004 �1i►1D79i:1 projects being proposed in the preliminary CIP, and consider if there are other priorities for the available funding. Public Works Director Badum continued listing some of the major projects in the various funds, including the general fund, Community Development Block Grant (CDBG), gas tax, tide & submerged land, contributions, and transportation & circulation. Council Member Webb referred to Item No. 7, Dover Drive Sidewalk Design, of the regular meeting agenda and noted that it would be funded out of the transportation & circulation fund. He asked if it was possible that construction on the project could begin next year. Public Works Director Badum stated that it wasn't included in the budget because staff didn't know how much money would be required to get approval. He explained that the project is near a wetlands area, which could change the cost significantly, but that it could be included on the checklist, if desired. City Manager Bludau asked if the money would be available. Public Works Director Badum stated that there is some money in the transportation & circulation fund that is currently unappropriated. Public Works Director Badum continued listing some of the major projects in the building excise tax and Measure M funds. Council Member Webb asked if any commitment had been received from the Transportation Corridor Agency (TCA) on funding the bridge construction for • the Jamboree Road Widening. Public Works Director Badum stated that the TCA staff understands that they have a commitment, but have also stated that they wouldn't have funding available until 2010. Council Member Webb stated that the TCA needs to be reminded that the bridge construction is supposed to be their number one add on project. Public Works Director Badum stated that they have been reminded, but that other potential resources for funding are also being looked at. City Manager Bludau asked what the anticipated cost of the project is expected to be. Public Works Director Badum stated that it's expected to be approximately $4 to $5 million. Council Member Webb recalled that it was approximately $5 to $6 million. City Engineer Patapoff confirmed that it is expected to cost over $5 million. Public Works Director Badum provided a list of the assessment districts currently under consideration and the estimated costs to the City. In the category of miscellaneous projects, he listed the Bonita Canyon Sports Park storage facilities. In response to Mayor Ridgeway's question, Public Works Director Badum stated that the storage facilities would be paid for from the interest earnings of the park's bond proceeds. Additionally, he listed Fire Station #7 as a miscellaneous project, and stated that the land acquisition process still needs to be resolved. Council Member Rosansky asked if the figure of $2,750,000 for the fire station was just for construction, or if it included the land acquisition. After a brief discussion, Public Works Director Badum stated that the figure is just for land acquisition and that a more accurate figure would be determined towards the • end of the current fiscal year. Public `works Director Badum continued listing major projects in the various Volume 56 - Paae 916 0 City of Newport Beach Study Session Minutes May 25, 2004 the water enterprise and wastewater enterprise funds. Council Member Webb asked which pipelines were included in the pipeline master plan. City Engineer Patapoff stated that the two main transmission lines include those at Irvine Avenue, south of Bristol, and at Irvine Avenue and Dover Drive. Public Works Director Badum stated include the Mariners Branch Library, and Newport Coast Community Center. that other projects of note in the CIP Newport Coast Elementary Loop Road Council Member Webb asked if the shortage for the Mariners Library totaled $300,000 to $400,000. Public Works Director Badum responded in the affirmative and stated that it's a result of the increase in the price of steel and other construction materials. Mayor Ridgeway asked when the project was expected to go to bid. Public Works Director Badum stated that it would be shortly and that construction should commence in August of 2004. The grand opening is expected to occur in July 2005. Council Member Webb asked how the tennis court project is being handled. Public Works Director Badum stated that the tennis court project is being combined with the library in order to obtain a better price. • Council Member Heffernan asked how much the school district is contributing to the loop road project. Public Works Director Badum stated that the entire project is being financed from the interest earning proceeds from the bond sell. The school district will maintain and operate the road once it is in place. Mayor Ridgeway noted that before the final CIP budget is adopted, the City Council will have the opportunity to incorporate any additional requests. He reminded the council members to think about what capital projects are needed in their districts. City Manager Bludau stated that the council members are encouraged to notify him of any desired projects as soon as possible to allow staff the time to determine solid cost estimates. Mayor Ridgeway stated that he has already talked to staff about the design drawings for the West Bay streets. Council Member Bromberg stated that he has also been working with staff on some projects on Balboa Island, and agreed that it's important to present the ideas as early as possible to determine what will be feasible. 3. TOP STAFF PRIORITIES FOR 2003/04 STATUS REPORT. Using a PowerPoint presentation, City Manager Bludau stated that the first priority of staff in the 2003 -04 fiscal year was to certify the land use and the implementation plans, which are both a part of the Local Coastal Program (LCP), and present them to the Coastal Commission for initial review. He reported that the City Council would consider the land use plan at the regular meeting, Item No. 21. He stated that the remainder of the LCP would be built around the land use plan, and that final certification of the entire LCP is expected to occur by the end of the 2004-05 fiscal year. Volume 56 - Page 917 INDEX (100 -2004) r1 U City of Newport Beach Study Session Minutes May 25, 2004 INDEX Mayor Ridgeway noted that a late fine of $1,000 per month has been paid by the City since June of 2003. City Manager Bludau stated that staffs second priority was the implementation of a code and water quality enforcement program. He stated that this wa; accomplished and he displayed some of the statistics from the division. He specifically noted that approximately 95% of the notices of violations and 72% of the administrative citations that were issued in the current fiscal year were water quality related, and that education was a large part of the program. City Manager Bludau stated that the County looks at Newport Beach as a model in the area of water quality enforcement. Council Member Nichols asked how much water quality code enforcement is costing the City. City Manager Bludau stated that it's listed separately in the budget and totals approximately $521,000. He added that $1.5 million in new grants were awarded for water quality projects and studies in the 2003 -04 fiscal year. Staffs third priority was to complete the baseline data and analysis for the general plan update and the evaluation of the land use plan. He reported that the City is on track with this priority. The fourth staff priority was to temporarily reconfigure the Mariners Park playfield and complete design development for the new Mariners Library. He reported the progress that has been made, as also discussed during the CIP presentation, and stated that the • park playfield final reconfiguration and the opening of the new library is anticipated to take place in the fall of 2005. The fifth priority, start and complete design of the Santa Ana Heights fine station, has not happened. City Manager Bludau explained that the City was delayed by site selection and acquisition. City Manager Bludau stated that staffs sixth priority was to complete the annexation of West Santa Ana Heights /Country Club/Mesa Drive areas and create a redevelopment agency. He reported that this did not happen and that no application has been submitted. He listed the reasons for this and stated that staff intends to bring an annexation application to the City Council before July of 2004. City Manager Bludau stated that very little progress was made on staffs seventh priority, the City Hall replacement project and addressing the long term space needs. He explained that this was due to a conflict of interest issue and the uncertainty surrounding the City's long term ability to do some financial planning. He stated that master planning efforts will begin, however. Staffs eighth priority was to negotiate cable TV franchise agreements with Cox and Adelphia. He reported that the first readings of the cable communications franchise and right -of -way ordinance took place at the City Council meeting on ?\-lay 11, 2004. Once the franchise ordinance is in effect, the franchise agreement negotiations will take place. City Manager Bludau stated that the ninth priority of staff was to develop a standardized evaluation process assessing the need for a standardized form and training the organization in the new form and evaluation process. He reported that the new form has been developed and instructions are currently being prepared. • in resuonse to Counci Member Nichols' euesticn. Civ Manazer Bludau explained that the Irm is a written evaluation form for the annual performance Volume 56 - Pade 918 0 City of Newport Beach Study Session Minutes May 25, 2004 INDEX evaluation of the City's employees. He added that it was determined that s more standardized form was desired. City Manager Bludau stated that staffs tenth priority was to continue the emphasis on disaster preparedness focusing on the Emergency Operation: Center (EOC) process, development and training. He reported that progress was limited due to the maternity Ieave and then resignation of the City's Emergency Services Coordinator. A recruitment for the position is currently underway. City Manager Bludau reported that a complete update of the City's Emergency Management Plan was completed and distributed. Progress was also made in working with the various committees that focus on the roles that the different departments would play in an emergency. This process is ongoing. Council Member Webb asked how the City Council is involved in the training process. City Manager Bludau stated that, to date, they have not been. Council Member Webb expressed his opinion that the City Council should be involved. City Manager Bludau stated that two years ago, a Study Session item dealt with the issue and that the City Council has been invited to observe the disaster preparedness exercises that have been conducted. Mayor Ridgeway added that when it was discussed at the Study Session, it was agreed that the safety personnel, fire and police, effectively take over in an emergency. Council Member Webb stated that it might be appropriate for the City Council to • participate in some of the training programs. Fire Chief Riley stated that under the current Emergency Management Plan, which was adopted by the City Council, the City Council's role is to continue doing what they already do, which includes promulgating rules and regulations, and making authoritarian decisions on major policy issues. The actual emergency operation activities are empowered to the City Manager and the support departments. Depending on the type of emergency, it is usually the Police Chief, Fire Chief, Public Works Director or General Services Director who would become the key person to manage the City resources in response to an emergency. Fire Chief Riley stated that regarding training, Citywide management training is conducted as well as specific training by function. He stated that the Department Operating Centers (DOC's) and their link to the EOC have been the focus. He suggested that staff could keep the City Council informed of training exercises and that the City Council could observe any of these that they desire. He further suggested that the City Council could plan to participate in the upcoming Citywide drill on September 9, 2004. Council Member Heffernan asked what the chain of command would be in an emergency. Fire Chief Riley stated that typically the Police Watch Commander or the Fire Battalion Chief would call for the activation of the EOC. All key EOC response personnel would be notified to respond and the situation would be assessed. If it is determined that a local emergency overwhelms the City's resources, the City Manager would declare a local emergency and the City Council would be asked to ratify that decision. He stated that this would be the most important role of the City Council because it enables the City to apply to • the State for a State declaration of a local emergency, which is then passed on to the Federal Qovernment for a Federal declaration of a local emergency. Fire Chief Riley- explained Triat this rocess allov- the City to obtain Stance and Volume 56 - Page 919 n L.J City of Newport Beach Study Session Minutes May 25, 2004 Federal funding, and additional resources. The City Council would also be needed to make some major policy decisions. Council Member Heffernan askec who determines what situations are handled first. Fire Chief Riley stated tha the City Manager would be the Director of Emergency Operations and woulc make those decisions. Council Member Bromberg asked if the City Council could change the procedures or if they were set by State mandate. Fire Chief Riley stated that the procedures are established in the City's Emergency Management Plan. which can be amended by the City Council. City Manager Bludau stated when discussing emergency response, it needs to be remembered that different people may be playing different roles. Fire Chief Riley agreed and added that the duties of the positions of the EOC are included in the supplies located at the EOC and that the first task of anyone responding to the EOC is to become familiar with their role. It may take two hours to get the entire EOC in place. Council Member Bromberg requested that a clarification be provided on what the City Council's role is and what decisions they would make in the event of an emergency. City Attorney Burnham stated that there is an ordinance that requires that the City Council adopt and periodically review the emergency operations plan. The City Council is not involved in the actual administration of the plan. Mayor Ridgeway stated that he observed an emergency drill earlier in the day and didn't know where the chain of command began. Fire Chief Riley stated that the drill was a part of the "Every Fifteen Minutes" education program, and • demonstrated the City's response to a two - vehicle collision involving kids and alcohol. He stated that the first arriving officer on the scene becomes the incident commander until relieved by someone of higher authority. In this situation, the activities of the police and fire departments are coordinated under a joint command due to the criminal nature of the event combined with the safety issues. Mayor Ridgeway complimented the City's efforts on disaster preparedness. Council Member Bromberg agreed that the City is very well off. He stated that at a future meeting, it needs to be determined what the City Council's role would be in a catastrophic event. Council Member Webb stated that it would be appropriate for the City Council to observe the drill in September and become more aware of its role. In response to Mayor Ridgeway's question, City Manager Bludau stated that some of the 2003 -04 staff priorities would probably be included in the 2004 -05 priorities and that he would present these to the City Council in August 2004. SMOKING ON BEACHES AND PIERS Deputy City Attorney Ohl stated that San Clemente recently instituted a ban on smoking, and is in the process of installing their signs and beginning enforcement. He stated that he has talked to several other jurisdictions and has learned that the ordinances have not been in effect long enough for them to • determine how effective they will be. Mayor Ridgeway asked it _ __o_uatior, c. as ent hered from the iusdictior-s or- Volume 56 - Page 920 INDEX (100 -2004) City of Newport Beach Study Session Minutes May 25, 2004 • proposed enforcement. Deputy City Attorney Ohl stated that San Clemente plans to do passive enforcement, install signs and conduct public education, and that violators would be informed of the code. If they fail or refuse to abide by the regulation, they would be cited. Mayor Ridgeway asked if the ordinances are subject to Coastal Commission review. Deputy City Attorney Ohl stated that he had not heard of such a requirement. City Attorney Burnham stated that he did not feel that the Coastal Commission would have any jurisdiction. Council Member Bromberg asked how Newport Beach compares to other jurisdictions in terms of the number of visitors to the beach. Deputy City Attorney Ohl stated that with the exception of a couple of cities, Newport Beach has the highest number of visitors. He reported that the annual visits to Newport Beach totals approximately 8 to 8 Y2 million. Council Member Heffernan asked if there was an understanding as to why some of the jurisdictions banned smoking on either the beaches or the piers and others banned it on both. Deputy City Attorney Ohl stated that Seal Beach banned smoking on the piers only and that it may have been the result of experiencing a pier fire a number of years ago. The other jurisdictions didn't express a problem with the piers, but included them because they were a part of the beach. Council Member Heffernan noted that Solana Beach has had the ban in effect the longest of any of the jurisdictions. Deputy City Attorney Ohl stated that he was unable to speak with anyone from that city. Council Member Heffernan asked if there were any court rulings on the matter. Deputy. City Attorney Ohl stated that his research has not found that the State and Federal constitution • guarantees the right to smoke. Council Member Heffernan asked if the findings of the ordinances that have been adopted focused on the smoking aspect or the trash aspect. Deputy City Attorney Ohl stated that the initial focus has been on the litter aspect and then secondly, the health aspect. Mayor Ridgeway asked if any of the jurisdictions created areas for smoking. Deputy City Attorney Ohl stated that San Clemente created an exemption for a restaurant at the base of the pier. General Services Director Niederhaus stated that one of the City's three beach cleaners was modified with a fine screen that could pick up cigarette butts. He stated that the problem is that it also picks up natural rocks and seashells. He added that smokers also tend to congregate near benches and that the butts in these locations have to be extracted manually. General Services Director Niederhaus displayed an example of the new sign that might be created if a ban is adopted. He noted that a decal can be applied to the existing signs, which will save considerable money. Council Member Rosansky asked how much the signs would cost to change. General Services Director Niederhaus stated that it would cost less than $5.000. He added that without enforcement, no headway will be made with the litter issue. Mayor Ridgeway asked if the other jurisdictions included sidewalks and parking areas adjacent to the beaches. Deputy City Attorney Ohl stated that in San • Clemente, the ban does not apply to those areas and that they plan to install cigarette receptacles in the areas. In response to Mavor Ridgeway's question. Gene'r2! Services Dlredlor -NlEQErh9 ui cL2Led tha-, Ills empluees do L't:lize Volume 56 - Fa .-e 921 OT-1001 r1 L-A City- of Newport Beach Study Session Minutes May 25; 2004 INDEX handheld screens in the smaller areas, but that the manpower is usually not available to perform the function. Mayor Ridgeway confirmed that the General Services Department feels that they are effective on the main beach. General Services Director Niederhaus added that it's difficult to get to the areas where the mechanized equipment can't be used. Stephanie Barger, Earth Resource Foundation, stated that it is fully documented that there is no constitutional right to smoke. She stated that she also has information about what the other jurisdictions are doing, and noted that Seal Beach banned smoking on the piers quite a few years ago due to the fie hazard. Legislation is currently underway to ban smoking on State beaches. Ms. Barger stated that her group is also working on making the violation result in an administrative citation instead of being considered a misdemeanor, so that the court system won't be clogged. She stated that tobacco is the number one drug and the number one cause of death in the country. She stated that the beaches are a play area for children. In closing, Ms. Barger stated that the smoke free beach issue should be looked at like the regulations for the environmentally sensitive areas and that the signs will be effective. She asked the City Council to put the environment and the health of children at the forefront. Council Member Bromberg asked Ms. Barger if she would have an expectation in the future that the City would expend resources to enforce the ban. Ms. Barger stated that unless people know they're going to get a ticket, they will • ignore the law. She stated that smoking is obvious and that the issue has received a lot of publicity, so people know it's coming. Any law should be enforced and she noted the success of enforcement at Hunama Bay. She additionally noted that if the City is willing to expend resources to write parking citations, they should also be willing to expend resources for this issue. Mayor Ridgeway noted that Hunama Bay is very small, whereas Newport Beach has 11 miles of beaches. City Manager Bludau asked Ms. Barger if she was aware of how the enforcement issue is being addressed in the proposed legislation to ban smoking on State beaches. Ms. Barger stated that the legislation was just introduced earlier in the day, but that she would follow -up on the issue and report back to the Citv. Jim Walker, Director of Stop Tobacco Abuse from Minors Pronto (STAMP), reported that there's a $250 fine that can be placed on any infraction for smoking on beaches. He stated that this would not be necessary very often and that the ban is expected to be complied with. He explained that over 60% of smokers want to quit and are supportive of a ban. Mr. Walker stated that substantial compliance will reduce trash and the risk of structure fires, and that 95% of the people will comply with the law. He stated that he sees the smoke free beach phenomenon sweeping through the country, that it's a health issue and that it's inappropriate to smoke around other people. • Scott :Moreland, Newport Harbor High School teacher, stated that several of the people in attendance at the current meeting are his students and that they've been aooalled by what tcev've found -- ,he each clew-ups that they've conducted. He stated that one of his classes is a surfing class and the students Volume 56 - Page 922 • City of Newport Beach Study Session Minutes May 25, 2004 INDEX have seen cigarette butts in the water. Additionally, there are pocket=_ throughout the beach where the City's beach cleaners can't reach. Mr. Moreland stated that people visit Newport Beach and expect to have pristine beaches. He stated that cigarettes are a problem and the matter needs to be addressed. Ellie Burbenbeck, President of the Earth Resources Foundation Club at Newport Harbor High School, noted that various other public facilities have also gone smoke free, such as Disneyland, Irvine Spectrum and Angel Stadium. She felt that it could also be done on the beaches in Newport Beach. She reported that in November of 2003, her club conducted a beach cleanup just a few days after the beach was cleaned by the City and that they picked up over 13,000 cigarette butts. She stated that the ban is necessary. Council Member Webb suggested the process to adopt an ordinance begin. He stated that his concern is for both the smoking and the trash. He stated that he doesn't want to be forced to breathe others smoke and feels that it also creates a trash problem. Council Member Rosansky stated that he doesn't see the issue as just a litter problem. He asked how the Police Department enforces the other activities that are prohibited on the beach. Police Chief McDonell stated that they are enforced based on calls for service, observation and discretion. He stated that it's a matter of priorities, and that enforcing no smoking on the beach would not be a high priority. Council Member Rosansky confirmed with Police Chief McDonell that there is a police presence on the beach and that some enforcement would occur. Police Chief McDonell stated that it's important to understand that the public often gets frustrated when a law is adopted and there isn't adequate enforcement. He stated that there's a difference with the ban on smoking in bars because there's an incentive for the bar owner to maintain compliance. Mayor Ridgeway asked if a smoking ban would create too high of an expectation. Police Chief McDonell stated that it would create frustration on the part of those that want to see it more heavily enforced. Council Member Rosansky asked the Police Chief if he felt that people were generally law abiding. Police Chief McDonell stated that there is generally an 85% compliance rate with any law. Council Member Rosansky concluded that without enforcement, there is the potential then to reduce 85% of the smoking and the litter associated with it. Mayor Ridgeway noted the signs at the base of the Balboa Pier, which state that 3 -wheel and 4 -wheel bicycles on prohibited on the boardwalk. He stated that the police do not enforce it. Police Chief McDonell stated that it's a matter of priorities. City Manager Bludau asked if the Police Chief would expect his officers to respond to every call for service. Police Chief McDonell stated that he expects his officers to do their routine patrol and that responding to every report of cigarette smoking would not be a priority. Council Member Bromberg asked the Fire Chief his opinion on the lifeguards enforcing the ban. Fire Chief Riley stated that it would be highly contradictory • to the directive given to the lifeguards, which is to keep their eyes on the water. He stated that they are public safety professionals and it wo, —dd not be an appropriate use oFCizy resources_ Volume 56 - Page 923 • City of Newport Beach Study Session Minutes May 25, 2004 INDEX Council Member Rosansky asked if the lifeguards currently enforce any of the activities that are prohibited on the beach. Fire Chief Riley responded in the negative and stated that the exception is the blackball ordinance, which is a nc surfing ordinance in effect during certain times of the year on certain areas o: the beach. He stated that compliance is sought and if the lifeguard is not effective, the police are called for enforcement. Regarding smoking on the piers: Fire Chief Riley stated that it's not an issue in Newport Beach because the pier: are concrete. Mayor Ridgeway stated that he doesn't like scofflaws and the expectations of enforcement. Council Member Nichols asked if there are any restrictions on the City enforcing a smoking ban on a State beach. Mayor Ridgeway responded in the negative. Council Member Nichols stated that there is no good evidence that secondary smoke causes deaths. It is even less relevant when done outdoors. Council Member Heffernan expressed his support of a ban for both the issues of smoking and trash. He stated that staff should be directed to draft an ordinance, and that enforcement shouldn't be an issue. It will be self policing • and is a statement made by the City. Mayor Ridgeway suggested that the matter be looked at by the Parks, Beaches & Recreation Commission, noting that there are several issues that still need to be addressed. Council 'Member Heffernan stated that he doesn't want to see the matter get bogged down and that the City Council should still have the final say. Council Member Bromberg stated that the idea of having a ban is a good idea for the both health and litter reasons. He stated that he also doesn't like scofflaws either and that his primary concern is enforcement. Council Member Bromberg noted Ms. Bargei s expectation that the law would be enforced. Council Member Bromberg agreed that it would be a good idea to have the Parks, Beaches & Recreation Commission look at the matter further. He stated that there must also be an understanding that any ban would involve voluntary enforcement. City Manager Bludau noted that the Parks, Beaches & Recreation Commission doesn't meet again until July 6, 2004, but that the City Council could set the timeframe for when the matter would be addressed and return to the City Council. Mayor Ridgeway suggested that the matter return to the City Council in ninety days. Council Member Heffernan noted that this would given the Parks, Beaches & • Recreation Commission an opportunity to study how the newly- enacted bans are workine in the other Volume 56 - Page 924 0 E • City of Newport Beach Study Session Minutes May 25, 2004 City Manager Bludau suggested that it could return to the City Council in 120 days. PUBLIC COMMENTS —None. ADJOURNMENT — at 6:15 p.m. �x x�- x *sxxtrrxtt:rt:rf t,t:r:rxr:r * *t *t The agenda for the Study Session was posted on May 18, 2004, at 2:15 p.m on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. Recording Secretary Mayor RT City Clerk k% n OI - i GAOf. Volume 56 - Paae 925 INDEX 0 0 \ CD CO } � \\ = [ CL) = o= \ / M \ G m g E \ e= 7 E / E ? g \ E § \/ \ m } \\ f \ / g f° n g/ » r 3 m § \ q & m / / CD ¥ 3 / » \ 0 5 0 \ CD / s / m All El Attachm we CD ¥ 3 / » \ 0 5 0 \ CD / s / m All El Attachm we LISTING OF CITY PIERS AND FLOATS BENCHES, AND BAY BEACHES • (June 2004) PIERS Newport Pier — (2 donated benches, 40 wooden benches built in place) Balboa Pier — (8 donated benches, 15 wooden benches built in place) PUBLIC FLOATS Newport Peninsula M Street & E. Balboa Blvd. (2 wooden benches built in place) vv'ashington St. & Edgewater Ave. Fernando St. & Edgewater Ave. (2 wooden benches built) in place 15`h St. & Bay Ave. 19th St. & Bay Ave. Balboa Island Sapphire & N. Bayfront Emerald & N. Bayfront Opal & S. Bayfront Coral & S. Bayfront Park Ave. & E. Bayfront *All public floats on Balboa Island have two wooden benches built in place at top of gangway BENCH LOCATIONS OCEANFRONT Grant Street 36`h Street 34`h Street 32nd Street 30 "' Street 28`h Street 26`h Street 15`h Street 8`h Street 7t" Street 6t" Street C Street West Jett Park BENCH LOCATIONS BAYFRONT BEACHES K Street J Street H Street Palm Street Adams Street Cypress Street Buena Vista Blvd 7`h Street 8`h Street 10`h Street 15"' Street Newport Island Park Channel Park • *All bay front, street ends on Balboa 151and hay': Cenchcs Attachment E , 2 �� - � �� � � . � � . z / j�. �� E -. � \ . � \\ i . \\ \. ve : s � - y . � � \� ] \.. < �� . �i . � / \.` \? \ < � � -� .�� \\ � � � �_\ �k�k���� ƒ{ .� =� \� Ile ?-Ter r:NOW. 2 Ile fi 4 - ww 1 � 1 ............ 1 rr � 1 �,r E E E £ N 8 F F F F .m .E E.E .E y a S me ry n m H8 _ Zm N UN Z.i i qL j Vi d mw V c be ab 0m m y °``ov'o =Lya ma°tcz6 C° 0 m ° VC mw m F ucwi90 nm3 dm jCi�t cN �� b L IL and U_2�2 �fnH2U20 - �rvrvammrmm. -���.° -gym 0 00 mm m CITY OF NEWPORT BEACH Parks, Beaches a Recreation Commission Regular Meeting • July 6, 2004 - 7pm Convened 7:09pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Greg Ruzicka Val Skoro Tom Tobin Roy Englebrecht (arrived at 7:17pm) Staff: Marie Knight, Recreation a Senior Services Director David Niederhaus, General Services Director Teri Craig, Administrative Assistant Chair Allen thanked the commission for electing her as chair twice and thanked Dave Niederhaus and his staff, especially Marcy Lomeli and John Conway, noting the battle with the tree issues and some very long hearings and a lot of hard work especially on tree issues. The Council adopted the new G -1 Policy and noted that it never would have been done without Dave and his staff. She also thanked Marie and her staff, Andrea and Teri, noting that • staff had held her hand through the whole two year process and thanked Teri stating people just do not realize how much work staff does behind the scenes, which is how the Commission is able to sound knowledgeable as so much of it is done for the Commission within the staff reports, and phone calls that are answered. She went on to say how good Marie has made her look with all speeches that she has written. ELECTION OF OFFICERS Chair Allen opened the nominations for Chair for FY 2004/05. Motion by Commissioner Ruzicka to elect Commissioner Tobin as Chair. Hearing no other nominations, Chair Allen closed the nominations for Chair Ayes: Allen, Brown, Garrett, Ruzicka, Skoro Absent Englebrecht Abstain: Tobin Chair Tobin opened the nominations for Vice Chair for FY 2004/05. Motion by Chair Tobin to elect Commissioner Ruzicka as Vice Chair. • Hearing no other nominations, Chair Tobin closed the nominations for Vice Chair Ayes: Allen, Brown, Garrett, Ruzicka, Skoro Absent Englebrecht Abstain: Ruzicka Attachment B Parks, Beaches l3 Recreation Commission Regular Meeting July 6, 2004 Page 2 COMMISSIONER ENGLEBRECHT ARRIVED AT 7:13PM Commissioner Ruzicka thanked Commissioner Allen for her leadership and hard work over the last two years. Chair Tobin stated that Commissioner Allen would be a hard act to follow. DIRECTOR'S COMMENTS Director Knight stated this last week was the Annual 4`" of July Bicycle Parade and Picnic Celebration at Mariners Park and thanked past Chair Allen for coming out and riding in the parade and representing the Commission. She stated that there was a greater turn out then last year and that the event is done in conjunction with the Mariners Foundation, which staff works closely with. She went on to say that staff had survived the first week of summer programs with day camps up and running, and both pools open this summer for swim programs. At the end of the first full week of summer more revenue has been taken in then all of last year for the summer season. She stated that there are two coordinator positions open; one at OASIS and one for the contract classes and aquatics program; Jan Koriath has moved to Seattle and Chris Peart is moving to Denver. She stated that the position at OASIS has been filled and the new Coordinator will begin next week; however, after interviewing for the Recreation Classes /Aquatics position it was decided that staff would wait until the end of • summer and re- interview, hoping to get a better pool of applicants. Director Knight went on to say that the Commission may see a familiar face out at the pools as Jim Skahan has been hired as a temporary coordinator and will help in the supervision of the pool staff and as liaison with field staff. Commissioner Englebrecht asked if this was the first summer for the Park Patrol. Director Knight stated yes, that they had started in October of last year and that staff will be bringing a report at the September meeting. PUBLIC COMMENTS Dona Colombero read the following on the fire rings on the peninsula: That after the high tide, full moon, wind and large sea flooding near the Balboa pier last month, residents were made painfully aware of the dangerous condition being created by the present treatment of the fire rings here. That in front of my house, where the water comes up the sidewalk there is still an area of grey sand marking the exact course of the flood. Watering down and shoveling some of the debris from the rings into a waiting truck, then eventually raking the rest (including charcoal ashes and partially burned pallets) into the existing sand to be sifted and distributed up and down the ocean front is creating an escalating danger to all. Withthin the fire rings there are many • things that are not meant to be there such as nails, coat hangers, broken glass and possible toxic materials. Every day the sports leagues, the Jr. Lifeguards and city sponsored programs and basically all visitors have no knowledge of these hazards and they expect to be able to use all the facilities without danger. • Parks, Beaches £t Recreation Commission Regular Meeting July b, 2004 Page 3 She asked the Commission to undertake a study of the condition, perhaps enlisting experts in the debris field and make a report with alternative plans for the removal of the fire pits. Commissioner Ruzicka asked staff if there was some kind of state law that mandates that we have those fire rings and that it is virtually out of our hands. CONSENT CALENDAR 1. Item pulled by Commissioner Allen 2. Item pulled by staff 3. Item pulled by Commissioner Skoro 4. Bench Donation. Accept donation from Mary Kilfoy of one bench to be installed at the Newport Pier. Minutes of the June 1, 2004 regular meeting. Commissioner Allen stated that she had pulled this item as it would need to be recorded that she would be abstaining from voting on the minutes as she had been absent. Motion by Chair Tobin to approve the June 1, 2004 minutes. Motion carried as follows: Ayes: Brown, Englebrecht Garrett, Ruzicka, Skoro, Tobin Abstain: Allen . 3. Recreation Et Senior Services Activity Report. Commissioner Skoro asked what the schedule was for the park patrol. Director Knight stated that the general schedule is anywhere between 4 -9pm during the week, Fridays, 4 -11 pm and weekends vary but that there is usually one on duty during the morning and the other starting later in the afternoon. She stated that these hours are not posted but we are generally covered during the evening during the weekdays and during the day to dusk on the weekends. Commissioner Skoro stated that he had heard from several people on Ocean Boulevard as it is a very hard area to hand and that people it needs attention. Director Knight stated that generally what staff is finding on Ocean Boulevard is that activity increases around sunset and into the evening and that it is part of their patrols regular beat and that they have noticed an increase in activity and they are out there on a regular basis. Commissioner Ruzicka thanked staff for the revised park patrol report. Director Knight reminded the Commission that this report is from May and would not reflect the beginning of the summer as we are always two months behind in reporting. 2. Park ft Tree Division Activity Report. Director Niederhaus stated that the City will be • receiving a half million dollars from the Coastal Conservancy for the design of the 55 acre Big Canyon Nature Park which is the same group that helped with the native plantings at Castaways and with help staff will be able to build that park with further grant money. He went on to say that the May Beach Maintenance report had been included to the Commission's review and that it was the most current copy. Director Niederhaus noted that some minor Parks, Beaches Et Recreation Commission Regular Meeting July 6, 2004 • Page 4 vandalism had been done at the Bonita Canyon Sports Park during the 4th of July weekend with the exception of minor graffiti in the restrooms. Commissioner Garrett thanked staff for the inclusion of the Beach Maintenance report. Discussion ensued regarding the graffiti and the possibility of cameras within the parks. Motion by Chair Tobin to receive and approve Items 2 through 4 of the Consent Calendar. Motion carried by acclamation. CONTINUING BUSINESS 5. Smoking on Piers and Beaches - Director Niederhaus introduced Deputy City Attorney Dan Ohl and two representatives from the Police Department who are available to comment on the enforcement issue and Mr. Ohl is here for the legal side. He stated that since the report has been prepared, no correspondence has been received and noted that this was a little unusual for an item as controversial as this, however, staff have been in contact with the individuals that spoke at the Council meeting and invited them and shared the staff report with them, and there have been some inquiries from the media. He reviewed the important issues of the staff report with the Commission and noted that the report is • specifically for prohibiting smoking on public piers and beaches as this is what the Council directed the Commission and staff to look at. He stated that staff is making two recommendations: • To support a no smoking ordinance that pertains to public piers, beaches and certain other public areas. • Designate certain areas for smokers on beaches and adjacent public areas. Equip designated areas with smoking urns and support funding for the maintenance of the urns. He stated that a question had come up on whether these recommendations were individual or collective and stated that staff is recommending both. He stated that the first is a no smoking ordinance and the other is to designate certain areas in a fairness issue for smokers as well as to have a place for them to legally abandon their smoking materials staff felt is was necessary to identify places they frequent and then provide smoking urns and some maintenance of that area. He reviewed the issues of the staff report with the commission. He stated that if there were other issues that the Commission wanted to add that staff would be happy to do that. Director Niederhaus stated that this whole issue began in the fall of 2003 with litter clean ups and when different groups began to notice the high number of cigarette butts on the beach and the issue was brought to Council on May 25, 2004 at which time they studied the report by Mr. Ohl and decided that this item should be forwarded to the Commission for study and staff is required to return to Council in 120 days. He stated that one of the first things that was . done was to update the beach survey and looked at like cities and others that have initiated some kind of no smoking ordinance. Director Niederhaus stated that staff then looked at potential no smoking areas, and what area that smoking should be prohibited, and of course the two main ocean piers came to mind and staff then looked at the pier and beach amenities such as benches where staff has noticed that there is always smoking debris left there. He went on to say that a no smoking ordinance has not been developed Parks, Beaches ft Recreation Commission Regular Meeting July 6, 2004 • Page 5 but staff has copies from other cities and a copy of the Assembly Bill that would prohibit smoking on state beaches. He stated that this is something that needs to be done and that the prohibited areas should be narrowed down. He stated that in areas where smoking is already prohibited, such as restaurants and bars by state code, and are on or near playgrounds. Also you will notice that there are signs at the entrance that state that you must stay 20 feet away from the opening when smoking. He stated in City vehicles and buildings. He stated that there are three interest groups here tonight. He went on to say that staff also focused on the auxiliary issue of litter. Director Niederhaus stated that adjacent homeowners of any designated smoking area might have problems because of the smoke or people congregating there. He stated that they are treading very softly on that issue, and went on to say that the big issue is enforcement and stated that he would like to give credit to CPT Newman that wrote the paragraph on enforcement and emphasize that a smoking ban ordinance is difficult to enforce in a beach type environment and if the ban is adopted, police officers will only cite during the normal course of their routine patrol just as they do now with other nuisance issues. Chair Allen stated that she had some concerns that the businesses around the piers had not been notified of the issue and that it would be helpful to get feedback from them . before a recommendation is sent back to Council. Commissioner Brown stated that he fully supports a no smoking ordinance but that it would be helpful to hear from the residents that live adjacent to the designated areas listed in the staff report. He asked if it was essential to designate smoking areas and if so wouldn't we want input from those residents/ businesses that live close to those areas and if the Commission recommended approval would those designated areas listed in the report be the ones that would be forwarded to City Council. Director Niederhaus stated that areas have not been specifically designated and as you can see there are 90 of them listed. Staff has been looking at the 12 -14 bench areas along the boardwalk and staff has not contacted the Balboa BID or West Newport, Central Balboa Homeowners' Associations or the BPPA, and thought that this was just a preliminary discussion as staff was unclear if the Commission would refer the issue to the Beach Committee for further study and staff did not want to be so specific in the first go round, but would like to be reasonable to smokers as well. Chair Tobin asked if there were options of the design of the urns other than what has been provided. Commissioner Skoro asked if there was feedback from other cities relative to comparing absolute enforcement of the ban into passive enforcement, and has it actually deterred • smoking? Director Niederhaus stated that staff has talked to San Clemente but would refer this to Mr. Ohl. Parks, Beaches @ Recreation Commission Regular Meeting July 6, 2004 Page 6 Commissioner Skoro asked Director Niederhaus of the Assembly Bill status and what beaches would it effect if passed. Director Niederhaus stated that the Assembly Bill had been distributed and would get the timeline in a few minutes Commissioner Skoro asked if there was any feedback on the legal issue of the no smoking ban. Deputy City Attorney Ohl stated that research has been done in conjunction with this issue and contacted other jurisdictions, no one has been able to come up with a case or a statute anywhere that states that anyone has a constitutional right right to smoke. He stated that every jurisdiction that he has talked to regarding enforcement will be using passive enforcement and that no one knows how this will work. The only exception to that is Santa Monica as they have indicated that they will be aggressively enforcing the issue. Commissioner Englebrecht asked Mr. Ohl if he believes that the burr might just be the designated smoking areas or had staff any information of what other cities had done with designating smoking areas. • Mr. Ohl stated that San Clemente has an area at the base of the pier adjacent to a restaurant much like what Commissioner Allen made reference to, but other than that is unaware of designated areas where people are allowed to smoke but rather designated areas where they are not allowed to smoke. He stated that if we displace them off the beach, that smokers are going to go elsewhere. Commissioner Englebrecht stated that he would like to know what cities have designate smoking areas and where are they located and asked that staff research that issue. Chair Tobin opened the public discussion Jim Walker, Director of STOP Tobacco Abuse of Minors and commended City staff for the great work and stated that he has worked with many cities on this issue and is here to answer any questions that the commission might have. He stated that he has information on civil liberties and noted that that your right to smoke ends at someone else's nose. Narcis Kabiri, Health Education Association from the County of Orange Tobacco Use Prevention Program, distributed information on tobacco use and a fact sheet. She stated that the Seal Beach and Santa Barbara pier, Santa Monica beach, Pasadena parks are smoke free without any designated areas. She stated that the boardwalk in Santa Cruz is smoke free and are looking to expand that area. • Commissioner Allen asked if there is a concern that should the City designate a fixed area that the smokers will move the problem adjacent and asked for guidance on that and do they find that the problems occurs away from the pier. Ms. Kabiri stated that these cities have completely banned it so they do not have that problem. She stated that they did work with businesses and restaurants and that E Parks, Beaches 8 Recreation Commission Regular Meeting July 6, 2004 Page 7 restaurant's were able to designate a particular smoking area outside. She stated that it becomes easier to make it completely smoke free then have a smoking area here and there because every beach is laid out differently. Carolyn Wilkinson, Newport Harbor High School stated that she believes that self policing will work and that people may still smoke if the police are not around to ticket them but people for the most part are law abiding, and that if they see a sign that says no smoking, that most will follow that direction. She presented the 13,000 cigarette butts picked up from the beach back in April by the pier. Amy Brewer, Community Alliance Network distributed a letter urging the support of the ordinance and stated that as a resident she also supports no smoking on the beach. Leslie Serrel, Oncology Education Coordinator at Hoag Cancer Center and on behalf of Medical Director Dr. Bob Dittman urged the support for any smoking cessation that this City can help with. Chair Tobin closed the Dublic discussion Commissioner Englebrecht stated that smoking was allowed many years ago anywhere, • then no smoking areas were designated in restaurants and on airlines and now studies have come out and stated that second hand smoke is as much of a kilter as smoking and so now we have no smoking in restaurants and bars. He is encouraged that most cities do not have designated areas for smoking and stated that he would be hard pressed to come up with designated areas and would be more inclined to say "smoke free beaches." There is no need to provide designated areas for smoking. Commissioner Allen stated that we need to find out how the residents along the ocean front would feel if there were smoking areas and noted that we are a different than San Clemente, but added that she is not abdicating smoking areas as she would not want to live next door to one. She stated that she is concerned that since we have 11.8 linear miles of beach of that 6.5 miles is ocean and 5.5 bay beaches and hoped that staff would encourage homeowners, HOA and business associations for any ideas and comments and asked staff to research other cities for information on whether it has affected tourism. Commissioner Ruzicka asked if the smoking companies had tried to ban these ordinances. Mr. Ohl stated that he was unaware of any of the national tobacco companies intervening and in fact some of the literature gathered from the web sites has been just the opposite stating that they are supportive of these type of efforts. Commissioner Brown stated his support of Commissioner's Allen and Englebrecht • comments. He asked if they could recommend on one of the recommendation without the other. Director Niederhaus stated yes. Parks, Beaches & Recreation Commission Regular Meeting July 6, 2004 • Page 8 Commissioner Brown stated again that he supports a no smoking ordinance but is not ready to reject the idea of designated smoking areas. He stated that he is leaning that way but since there is time, more information is needed on what impacts negative and positive that designated smoking areas could have. Commissioner Ruzicka asked if we could table this. Commissioner Skoro asked that if and when this is passed on to Council and assuming that smoking areas are designated would we need to specify those areas in the recommendation? Director Niederhaus stated that a couple of routes could be taken. If the Commission is in favor of a no smoking ordinance and the issue is the second recommendation, but remembering that staff is trying to be fair to smokers by giving them an outlet and to address litter issue and to have signs posted. He stated that there is no ownership of the designated area paragraph, which is why staff did not list those specifically, but if they had, staff would have notified HOA and business associations at that time. Commissioner Englebrecht again stated that there is no need to even discuss designated areas. • Commissioner Garrett stated that designated areas could open a huge can of worms and that it it is not a good idea, but possibly an area on each of the piers for fisherman could be designated, also commented that the floats should be addressed. He went on to say that we should look at this more quickly than later. Commissioner Skoro asked how long staff would need to address these issues. Director Niederhaus stated that he would be ready for next month. Motion by Commissioner Skoro to table this issue until August for action. Commissioner Ruzicka asked if staff would notice all that would be influenced by such an ordinance. Director Niederhaus stated that they would notify HOA's and business associations as well. He also stated that staff would withdraw the second recommendation if that is the direction of the Commission. Commissioner Allen stated that the recommendation should stay as is because the commission would receive more response from the community. • Commissioner Ruzicka asked that the motion be restated. Commissioner Skoro stated that his motion was to table the issue until August with stated recommendations as is. Motion carried by acclamation. 0 • Parks, Beaches & Recreation Commission Regular Meeting July 6, 2004 Page 9 OLD BUSINESS 6. Committee Reports • Finance - Commissioner Garrett stated that they met with Director Knight several weeks ago and approved the budget. • Park Development - Commissioner Skoro stated that the next meeting would be July 20 at 8:30am in the Fire Conference Room and asked the Commission to notice the grading that has been going on at Upper Bayview at Jamboree and Coast Highway. He stated that enhancement information had been given at the June meeting and hopefully within a year the park would be completed. • Rec Et Open Space Element - Nothing to report. • Recreation Activities - Nothing to report. • Seniors - Director Knight stated that City staff is still meeting with the Friends and that nothing has been finalized. • Beach Activities - Commissioners Garret thanks staff for the inclusion of Beach Maintenance as part of the monthly Parks l3 Tree Activity Report. • Ad Hoc - Community Service Award - Director Knight asked the Commission for any recommendations and stated that press release would be done requesting nominations from the community. Youth Sports Liaison - Nothing to report FUTURE AGENDA ITEMS • Smoking on the Beach & Piers - August • Donation Brochure- September • Irvine Terrace Park Encroachment • Review of Council Policy G -5 possibly requiring approval of HOA where benches will be installed or gage number of benches in parks. • Liability Aspects at Marina Park • Ordinance 11.04 — Conduct in Parks • Special Tree Committee appointment - October • Staff report on Fire Rings ADJOURNMENT - 8:37pm Submitted by: Teri Craig, Admin Assistant 6 July 22, 2004 TO: General Services Director FROM: Operations Support Superintendent SUBJECT: Proposed Urn and Designated Smoking Locations Staff feels that designated smoking areas could be placed at the end of the asphalt walkways (fingers) leading on to the beach, thus keeping these areas away from residential properties. The walkways are located at the following street ends along the oceanfront: ➢ Orange Street ➢ 20`n Street ➢ 12`n Street ➢ 11`n Street ➢ Island Street ➢ (2) East and West sides of the Balboa Pier • ➢ B Street The following are locations that staff feels would be appropriate sites for smoking urns: ➢ (2) McFadden Plaza ➢ Base of Balboa Pier r 15`n Street and Oceanfront Sidewalk ➢ (2) Corona del Mar Main Beach ➢ (5) Oceanfront Street Ends with benches at 36h , 34`n 32 "a 28`n 26' Streets ➢ Wedge and Oceanfront — at the start of walkway to beach Rick Greaney Attachment C z 0 U O a A w O a O a G Attachment D CITY OF NEWPORT BEACH AS, GENERAL SERVICES DEPARTMENT o;o tovVc David E. Niederhaus, Director July 21, 2004 RE: PUBLIC HEARING— No Smoking Ordinance on Public Piers and Beaches Dear Interested Party, This is to advise you that the Park, Beaches & Recreation Commission of the City of Newport Beach will consider the issue of banning smoking on the public beaches and piers at its regularly scheduled meeting of Tuesday, August 3, 2004 at 7:00 p.m. at City Council Chambers. You are invited to attend and provide whatever information you feel is appropriate for the Commission to consider concerning this matter. The Commissioners are particularly interested in any effects a no smoking ban might have on businesses or tourism and if specific public areas should be designated for smokers. If you wish to submit any written materials, it would be appreciated if those items would be provided the week before the meeting in order that they can be copied and distributed to • the Commission so that the Commissioners have a chance to read and review your comments prior to the meeting. • Please contact me should you have any questions or comments at (949) 644 -3055. Sincerely, David E. Niederhaus, Director General Services Department DEN /mhl cc: PB &R Commission Deputy City Attorney Recreation & Senior Services Director 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach. California 92658 -8915 Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us • James C. and Michele L. Brooks 5211 Seashore Drive Newport Beach, California 92663 949 - 6504380 August 1, 2004 C�tylrylis�I �� Councilman Richard 'c ols City of Newport h 3300 Ne oulevard Newv each, California 92663 We understand that legislation concerning smoking on the public beaches is being considered. We are very much in favor of banning smoking on the beach. Smoking is hazardous to the health of residents as well as the litter it produces. As oceanfront homeowners, we are concerned about management of smoking at the edge of the beach. Enclosed photographs will show that many people are discourteous both with their trash and noise. They forget that we live here. We suggest that if a smoking area is designated that the area be within 20 feet of existing trash • bins on the beach. We have loud people as early as 5:30 in the morning who stand at the city installed planters (about ten feet from our bedroom windows) to look at the ocean. Smokers regularly inundate us with their secondhand smoke. Others use cell phones at this location. Still others park their cars with music blaring at all hours. Some bring their morning coffee or other beverages and leave the cups in the planter. They leave fast food containers on our property. They leave trash, cigarette butts and gum on the sand. (Photos included) People are not thoughtful and apparently oblivious to the concerns of full-time residents. The city has not maintained the planters as we had hoped. They are a nuisance. The sidewalks are not swept as they previously were. We have to pick up trash on a regular basis. We are concerned that we will suffer more litter and cigarette smoke, which ocean breezes blow strongly into our home, if people are allowed to smoke at the planter area. We consider this to be a real health hazard. Encouraging the public to discard smoking materials at that point will result in more litter for us. Putting a trash receptacle there will find it quickly overflowing to surrounding areas. As you consider this resolution, please find a way to mitigate the litter and smoke problems for the homeowners. Very truly yours, • James C. Brooks Michele Brooks`t 0 • • Planter proximity to home Hazards waltzing on sand (gum) • Trash in planters 3� IF bdh► a Trash on our property • CITY CENTENNIAL 2006 AD HOC COMMITTEE • Thursday, August 5, 2004 @ 4pm Fire Conference Room — City Hall AGENDA 1. Call to Order 2. Public Comments Members of the public are invited to comment on non- agenda items of public interest. Speakers are limited to three minutes. 3. Logo Designs: Status report and next steps 4. Mission Statement Et Goals: Finalize Draft Mission statement and Goals 5. Paid Staff Position: Should the Committee consider hiring outside contract staff? • Discussion regarding the roles and responsibilities of a paid position • Discussion regarding hiring one person or a management company 106. Events Prioritization of the events to be planned for the Centennial 7. Committee Development • What Committees need to be established • Who else can we reach out to - names 8. Next Meeting Et Agenda Items 9. Adjournment PLEASE RSVP TO TERI CRAIG @ 949 - 644 -3158 or by email to: tcraig@citv.newport- beach.ca.us DISTRIBUTION: City Council: Don Webb, Chair Gary Adams Steve Bromberg Staff Liaisons: • Marie Knight Linda Katsouleas Members: Thomas Anderson Barry Allen William Dean Cecilia Nott Dayna Pettit Cecelia Tobin Gay Walsall -Kelly Glenn Zagoren - Nautical Museum Marta Hayden - NBCVB Gail Ossipoff - NBCVB Norm Witt - NBCOC CITY OF NEWPORT BEACH City Centennial 2006 Ad Hoc Committee • July 1, 2004 - 4pm Convened 4:07pm ROLL CALL Present: Council Member Webb, Chair Council Member Bromberg Barry Allen William Dean Marta Hayden Cecelia Tobin Norm Witt Glen Zagoren Marie Knight, Recreation It Senior Services Director Susan Warren, Library Services Director Teri Craig, Administrative Assistant PUBLIC COMMENTS None LOGO DESIGN Zagoren stated that the RFQ were mailed out but had not received any telephone inquiries as of yet. He stated that artist Scott Kennedy was working on it though. Knight stated that it might be a good idea to send a reminder letter out and request that artists declare their intent to submit designs so that we have an idea of how many to expect. Knight will process that letter. She also stated that a press release regarding the RFQ had been submitted to the Daily Pilot but as of today had riot been printed. The following names were added to the list: • Greenstripe Media • Impact Graphics PROPOSED ACTIVITIES Discussion ensued regarding possible activities and the need to work it down to 6 -10 events, with a black tie gala, and to have annual events held in Newport Beach adopt the Centennial Theme for the year. Dean reviewed the activities of the Corona del Mar Centennial• • 100 day countdown @ Sherman Gardens • Plein Air Art Show • Historic Walking Tour • Movie Premiere • Tile Campaign • Family Activities • Other annual events already scheduled . Sandcastle - Boat Parade • Fireworks Knight distributed a list of annual special events for the committee to review. City Centennial 2006 Ad Hoc Committee July 1, 2004 - 4pm — Page 2 • Bromberg stated that the focus should be on the kick -off event, when and where. Webb suggested that the Boat Parade could be the kick off event. Zagoren stated that it is necessary to come up with a mission statement to actually define what we want to accomplish, once that is done then a letter could be mailed out to the organizations regarding how they could participate and what the advantages of that would be. Discussion ensued regarding the purpose for the celebration and the need to hire a consultant to perform marketing, PR, event coordination and sponsorship solicitation, possibly with a performance based contract. Knight stated that it would be difficult to hire anyone using a performance based contract as most fund raising professionals do not work on a percentage basis, rather a fee based on scope of work. She also stated that it would be difficult to find one person who would posses all of these skills. Hayden suggested the committee look at a Management Association who could assign various staff to the functions needed. Webb asked the committee to provide him with input by July 15th on the following: • What is the purpose or mission of the Centennial Celebration? • What are the goals to be accomplished by the activities and events? . • What are the parameters of responsibility for a hired staff person. • What are their top three choices for events? CENTENNIAL BOOK Webb stated that he had been approached by two vendors with proposals for a centennial book. Discussion ensued regarding type and costs for a book. Webb stated that it is important to have a publication for historical purposes. Discussion ensued regarding possible budget. The Committee thought it best to proceed through an RFP process and the need to identify other vendors. NEXT MEETING li: AGENDA ITEMS Meetings will be held the first Thursday of each month. Next meeting will be scheduled for Thursday, August 5 at 4pm in the Fire Conference Room. Meeting adjourned — 5:45pm • Submitted by: Teri Craig, Admin Assistant • • • MA720720ZEWUI nw LOGO DESIGN Call for Submissions BEACH Several weeks ago you were sent a request for proposal regarding submission of a Logo Design for the upcoming City of Newport Beach Centennial. The Centennial Committee is attempting to gage the amount of interest in this project and would like to know if you are planning on submitting a design concept. If you are planning to submit a Logo concept for the City of Newport Beach Centennial, please contact Marie Knight at 949 -644 -3157 and express your intent to submit. If you need additional information, or would like another submission packet, please contact Marie as well. Just a reminder, all submissions are due to Marie Knight by 5:00 p.m. on Monday, August 2, 2004. Councilman Don Webb, Chair Centennial Committee 3/s- l o q • Advanced Graphic Images 3300W Coast Hwy Newport Beach CA 92663-4015 Advanced Graphic Images 2607 Blackthorn Newport Beach CA 92660 Luis Alvarado Graphic Design Yes 2043 W. Cliff Dr. #210 Newport Beach CA 92660 Scott Birdsall Design 480 Old Newport Blvd., #C. Newport Beach CA 92663 Bjelland Design 2822 Newport Blvd Newport Beach CA 92663 -3755 Robert Brocke Design 425 30th St #25 • Newport Beach CA 92663 -3700 Cannery Creatives 414 31st St Newport Beach CA 92663 -3838 Cascade Graphics Systems 5000 Birch St Newport Beach CA 92660 -2127 Jann Church Partners Marketing & Graphic Design 110 Newport Center Dr Newport Beach CA 92660 -6902 Colombini Design I801 Dove St Newport Beach CA 92660 -2403 Jean Copeland, Designer 3355 Via Lido Newport Beach CA 92663 -3959 Cwda Visual Communications 2025 1 SWAcacia St Newport Beach CA 92660 -1716 • Deakyne Dean 320N Newport Blvd Newport Beach CA 92663 -4121 Debra. Huse Studio Gallery 229 Marine Av Balboa Island CA 92662 Design Alliance -ties ?� i g e C%` C".�L � 640 Lido Park Dr � �-� 1-"1 � � Newport Beach CA 92663 -4442 Vince Bartolone & Associates 2309 Redlands Dr Newport Beach CA 92660 -3435 Design Driven 3345 Newport Blvd Newport Beach CA 92663 -3826 Design Martrix 1401 Cliff Dr- Newport Beach, 92663 Escher Creative 3901 Westerly PI Newport Beach CA 92660 Forte Inc 3355 Via Lido Newport Beach CA 92663 -3959 Fritzler Design 4500 Campus Dr Newport Beach CA 92660 -1814 Tom Grogg Artists & Designers (Yes) 510 31st St C1j-�-4 U 4�G ti _ [, O N Newport Beach CA 92663 -3831 �✓ Hancock Rinek Design 5019 Lido Sands Dr Newport Beach CA 92663 -2403 . Heston Graphics Inc 3851 Birch St Newport Beach CA 92660 -2616 • Holn Design 1151 Dove St Newport Beach CA 92660 -2840 Homeworks Design Studio 3990 Westerly PI Newport Beach CA 92660 -2310 Hortness Graphics 429 Promontory Drive East - Newport Beach CA 92660 Hoyt Design Studio (yes? 1100 Berkshire Ln Newport Beach CA 92660 7oven Orozco Design 2810 Villa Wy Newport Beach CA 92663 Ken Harris Graphic Design 1001 Dove St Newport Beach CA 92660 -2838 La Rock Advertising & Design 4063 Birch St Newport Beach CA 92660 -2224 Lockwood & Associates 3901 MacArthur Blvd Newport Beach CA 92660 -3017 Mad Man Multimedia 210 Grant St Newport Beach CA 92663 -1706 Mariner Graphics 4029 Westerly PI Newport Beach CA 92660 -2318 McAdams Group the 1400 Bristol St N Newport Beach CA 92660 -2911 • Michelle Clark Studios 2751W Coast Hwy Newport Beach CA 92663 -4753 • On the Edge Design 1601 Dove St Newport Beach CA 92660 -2433 Performance Design 3345 Newport Blvd Newport Beach CA 92663 -3826 Print Emporium 2000 Quail St Newport Beach CA 92660 -2220 Prolmage Inc 480 Old Newport Blvd Ste B Newport Beach CA Susan Reese Design 20311 SW Birch St Newport Beach CA 92660 -1777 Claudia Roxburgh The Roxburgh Agency • 245 Fischer Avenue #B4 Costa Mesa, CA 92626 Salvo Anthony Graphic Design 420 31st St Newport Beach CA 92663 -3829 Steve Lauri Advertising & Design 2727W Coast Hwy Newport Beach CA 92663 -4723 Studio Arts 1300 Bristol Street North - Newport Beach CA 92660 Surman Design Inc 446N Newport Blvd Newport Beach CA 926634246 Van Den Bossche 3355 Via Lido Newport Beach CA 92663 -3959 • Virtual Grafx Advertising & Design 4063 Birch St Newport Beach CA 92660 -2224 n U Steve Simon Art Gallery and Studio (no) 216 Marine Ave. Balboa Island, Ca 92662 • • i d d C C C d m L d N 5 E • V � � n n Io . �' E NqC N dOd °i O_d 'CUCL e dn[da!- cEa c°id"oc amm�°'��m-co E Z N m U E d a �> L Ol .� � Y N�� E eiE c m o E o 0 dial'- E g a° °� w °' nm ° o 0 m,.�' H d li U 2 ,p � •-M� O N �.-- 'O O d L w N d O i d � R � d] d c N d S1 Z • � V d C C ,,, `C E R d E ol,m V- O a- N >'_ d N� ESL 00 .cod vU_____mNy,�c oao o'c��m2 aU - °immmmm m mUU�� m_a-o m U m �_ a d _ c R Q d � a i � N w N O m �x w R C O d Q G U d � a > d L O d d N C U R d N • R a � Y m E w d d O E N d 3 -C E O 'C m —m d o cu d> C R= Y cG N d E LL N aRi N N m N N d O Z y of co o°� Eo a�mr O m uEia w ��= m A? L R dE �U[Lilt mia m:2 ._ E E- F°- .�`maU _ IL`L U W O m -C 'C m o o m t o o m o w O m E '= Ci QQ ca co C9000U LL C7 _I�d F-O N M m m d C Q 0 d U h m _ Elk' o c N m j0ti'on�OOy sm�� ms 0 m N �G 3 i O O. n O • _n N O N C O n en N • �c n 0 N lab 31 o� (9� (O N 6J V V r— Q) � N U N C > m � m M M O O] C QJ � V O O tCJ to n q M rn W 0 0 M O N V d� C� T 66 m C N � � O N p O O N m J V) a. CO V c0 r C' N ) in O Q) N t� O � N M t7 61 O CO V Y N C = U N N �2�jU17 �C7 L N N 6 t — YDUmcn >_ LJ 0 Rose Parade Float 2005 Sponsorship 2004 National Night Out Pictures 2004 Summer Lunch Program Blue Star Program -Rose Parade Float 2005 Sponsorship- The West Covina Rose Float Foundation, Inc. Annual Sponsorship Campaign - 2005 Rose Float "Celebrate Family" Business or Organization Only Cameron Park The West Covina Rose Float is fully Community Center & Gymnasium funded only through contributions from businesses, organizations and private Citywide Services citizens Community Food Bank Golf Tournament Funsters Square Dancing Pictures Martin Luther King Jr. Celebration Pictures Non - Profits & Service Providers Public Works Tidbits Recreational Facilities Recreation Classes Recreation Services Rec'N Roll Program ram Rose Parade Float • Float Fundraising • Sponsorship • Donations • Float Decorators Needed • • Float 2004 • Float 2003 • Float 2002 Please join us in supporting the West Covina Tournament of Roses float by completing the Sponsorship Form and returning it with your tax deductible check payable to: "City of West Covina" The West Covina Rose Float Foundation P.O. Box 101 West Covina, California 91793 100% of your contribution goes directly to The West Covina Rose Float Foundation, Inc. - back_to tog - C'ommunitq Events I \ isif „City Hall I Meet Yow City Council Kids Stuff I W e,t Covina Loves Yptu tau ineSs I Home Phone Directory I Site Map I Contact Cs http: / /www.westcov .org/events /sponsorship.html Page I of 2 9/22/2004 Float Sponsorship Form Page 1 of 1 Please print and complete this form and return to: • "City of West Covina" The West Covina Rose Float Foundation P.O. Box 101 West Covina, California 91793 Comparw ox ogwdmtion Aadrea CW stale Zap_ ph E -marl If Wnprefer, You rmy use Your MashwCardXISA or Discovery card: Gtaditcard mmiber Expiration Dade Ammmt of Omwge: Auiha edsignature: Date: (Redges me payable in 30 days and nsen be sgned) Sponsorship Levels (coabibudons are tae daducdble): _ Friend of the Foundation ($150) • Sponsorship Certificate Patron ($500) • The right to supplement your Marketing efforts hystating you suppored the West Covina Float • FrarnedSponsorship Certificate _Bronze ($1,500) • The right to supplement your Marketing efforts by stating yuu supported the West Covina Float • Framed Sponsorship Certificate • • Advertise ment in the City of West Covina Web Site, Discover West Covina, Banner at Community Events, Sign at Float Decoration Site and listed in all literature as a Sponsor Steer ($2,500) • Right to buy Two (2) Rose Bowl Football Tickets • The right to supplement your Marketing efforts by stating you supported the West Covina Float • FremedSponsorship Certificate • Advertisement in the City of West Covina Web Site, Discwer West Covina, Banner at Community Events, Sign at Float Decoration Site and listed in all literature as a Sponsor Gold ($5,000) • Two (2) Rose Bowl Football Tickets • The right to supplement your Marketing efforts bystating you supported the West Covina Float • Framed Sponsorship Certificate • Advertise ment in the City of West Covina Web Site, Discover West Covina, Banner at Community Events, Sign at Float Decoration Site and listed in all li te rature as a Sponsor _ Grand Marshall ($10,000 and mer) • ARtheprivileges of the Gold level, plus • One (1) Float Rider — `Yhis gtj'er extended to the first two donors only " • Two (2) Rose Parade Tickets • Invitation to attend the Coronation Luncheon in Pasadena • Invitation to be in the Tournament of Roses Picture s back to Float: Sponsorship Information http:// www. westeov .org/events /flsponsor.htm] 9/22/2004 • Coaches Chris Shatzel Scott Yamane Brian Contino Trevor Ali Josh Manansala Nick Meislahn Joel Stout Chris Pittman Referees Wendy Gabbe Rich Kelly � S�:9I Flag Football 2004 Availability List Coaches/ Referees (714) 904 -0102 (714) 892 -2251 (626) 372 -0873 (949) 413 -3468 (310) 400 -4238 (714) 235 -6149 (949) 285 -1379 (714) 418 -6457 (949) 294 -8198 (949) 929 -2106 W 5. 9 `his f3 3 (714) 856 -1529 cell (310) 834 -9432 HM (949) 706 -0025 Recreation Coordinator, Jim Gubser (949) 644 -3156/ 244 -7266 cell Recreation Manager, Sean Levin (949) 644 -3159/ (909) 210 -7776 cell Site Assignments Division B Andersen 1- Josh Manansala Andersen 2- Brian Contino Andersen 3- Chris Shatzel Mariners- Trevor Ali N. Heights- Chris Pittman Harbor View — Joel Stout Newport EL- Scott Yamane N.Coast- Nick Meislahn Division C Andersen 1- Josh Manansala Andersen 2- Brian Contino Andersen 3- Chris Shatzel Andersen 4- Chris Pittman Mariners- Trevor Ali Lincoln- Joel Stout N. Coast- Nick Meislahn Newport EL- Scott Yamane Tiny League Scott, Brian C., Chris, Trevor Centennial 2006 Ideas Items that various groups have tossed out as possibilities in the last year. • Activities: Running Events Street Activities Period Costume contests Fish Fry Fund Raising: Sailing and water sports Establish fund raising foundation Swing Dancing Seed dollars Golf Tournaments Patrons BBQ Events Bike Ride Licensing/sponsorships Upper bay Interpretive center Neighborhood block parties Historical Elements: Dunes movie nights Add historical markers Project Playhouse Create historical trails /walking map Harbor scavenger hunts Develop historical milestones for last 100 years Community Input: Photo displays and kiosks Questionnaires — historical insights, ideas Centennial Book for events & activities Marker, capsule, sculpture Visit community associations, Business groups, yacht clubs, organizations to Implementation: get support and input. Set up web site Hire professional coordinator, marketing • Education: and PR person Curriculum for NB schools on our 100 day count down history Speaker Series Licensins and Sponsorships: Multi media presentation Create and copy -write a logo License venders to use logo on for sale Events: items- T- shirts, pins, cups, plates Special fireworks display Centennial flag Rose Bowl Float for 1/1/06 Banners Historic Home tour Centennial Yacht — Privateer Lynx Gala dinner /dance At least 1 event/month P. R and Press: Parades Publications Events - Annual: Periodic items in Newspaper Have regular scheduled annual events Event calendar use Centennial as theme Publication with local advertising and Christmas Boat Parade pictures Taste of Newport Commemorative Book Film Festival Character boat parade Resources: Ensenada Race Chamber of Commerce Flight of the Lasers(Snowbirds) Convention and Visitors Bureau • Senior Classic Sherman Library Balboa Island Parade Newport Beach Historical Society 7/10004 Centennial 2006 Ideas Items that various groups have tossed out as possibilities in the last year. is Nautical Museum Balboa Island Historical Society Local Old- timers Library City Boards and Commissions County and State Historical Societies I" American Title Insurance Whittier University Photo Archives Leadership Tomorrow Historical Places: Pavilion Balboa Inn McFadden Square Doryman's Inn Beach Cottages NHYC BYC Jetties I" Water to water flight Ocean Piers • South Coast Shipyard Gillette House Fun Zone Inspiration Point Rex Brandt Studio Site Bitter Point Dam Site Santa Ana River trace /slough Goldenrod Ped Bridge CdM hotel site Boy Scout Jamboree site Sherman Gardens Old Reservoir Site above Ebbtide Backbay Dr & trace to CH/Jamboree Balboa Island Ferry Bay Island Wheeler House Newport Harbor HS Newport Elementary School City Hall Lido and Balboa Island Bridges CJ 7/1/2004 $IS-I U `-f • Centennial Committee Responses Mission: Celebrate (5) Educate (3) (includes awareness of centennial and educate about history) Create community, Unify (3) Increase visitors, promote as destination city (2) Leave a legacy for the future (2) Excite Stimulate volunteerism Expand business opportunities The Mission of the City of Newport Beach Centennial Celebration is to unify our neighborhoods through a series of events and activities that will enhance community spirit, . honor our rich heritage, promote pride in our future, and celebrate the many unique opportunities we have to offer. Goals • High quality events that encourage volunteerism and involve as many people as possible • Events and activities are self supporting • Bring together all areas of the community and all walks -of- life • Promote our city as a premier destination location • Develop high awareness of all activities and purpose • Leave a legacy for the future • Make the year memorable and fun _ we in with other existina_ events i5i • &- aiaiuinner dance ill • Parade and Fireworks (2) • Beach party - fish fry at McFadden Square (2) • Conduct a survey to see what the community would want • Lifestyle event ie: Chocolate Festival, Wine festival • Dance party at Pavilion - casual • Rose parade float • rolf tournament • Chamber events tie to historical events in town • Today in Nexvort History reoular features in the Pilot Staffi 0 • Full time coordinator and/or special event marketing firm should be hired • Planning and marketing assistance will be needed • Marketing team should be hired • Fiscal responsibility and creativity • Business model that pays for staffing and activities • • This is a conjidendal document prepared by the City of Nenport Beach and contexts may not be used for n U 1 purpose other than development of an ongoing business relationship between Coxtrador and the Cky of Newport Beach Proposed Scope of Work For the Newport Beach Centennial Management Project Marie - in your cover letter you might want to put you can bid on ALL or part of the RFP, Request for Proposal you might find a firm that just has experience in Fund Raising. Or their expertise is Public Relations. 11. Maintain A Satellite Office I 1.a Maintain a satellite office for the Newport Beach Centennial 2006 Management 1.b Provide office space to house appropriate office equipment. 1.b.1 Includes on -site storage for current and ongoing business files 1.b.2 Access to the City of Newport Beach board room to conduct meetings 1.b.c Meet Monthly with City of Newport Beach Centennial Committee and report through City of Newport Beach staff liaison to City Council 1. c On Site office with the City of Newport Beach and/or remote Management office to help supervision and coordination of volunteers and City staff support teams. i.c.1 Provided telephone communication equipment to conduct business on behalf of the Newport Beach Centennial 2006 Committee. ® 1.c.1.1 Parameters for the management 2.a Coordinate with the City of Newport Beach and the Centennial 2006 committee to develop a target sponsorship list. • Prepared by Staff Personnel's Name Optional August 5, 2004 1 of 4 pages • • This is a confldentiat document prepared by the City of Newport Beach and contents may not be used for any purpose other than development of an ongoing business relationship between Contractor and the City of NeKport Beach 2.a.1 maintain potential sponsorship files 2.a.2 establishes tracking systems to monitor sponsorships and financial successes. 2.b In conjunction with the City of Newport Beach develop a strategy for developing and qualifying sponsorships. Using any of the following sales strategies - 2.b.1 telemarketing 2.b.2 personal sales calls 2.b.3 meetings 2.b.4 liaison with key community leaders 2.c In coordination with the data support system makes necessary changes to City's data base. 3. Provide Business and Ooeratino Policy SUDDort 3.a Provide management and business counsel to the City of Newport Beach and the 2006 Centennial Committee and participate in Committee meetings, meetings with other members of the community as requested. 3.b Provide management support to the City of Newport Beach and the 2006 Centennial Committee to implement specific programs and cant' out routine management, fund raising and public relations functions within the City of Newport Beach policy guidelines. 4. Provide Public Relations and Fund Raising Information I 4. a. Reporting 4.a.1 Prepare and maintain analysis schedules of Public Relations and Fund Raising activities. 4a.2 Produce consolidated monthly statements for all related Public Relations and Fund Raising activities. • Prepared by Staff Personnel's Name Optional August 5, 2004 2 of 4 pages • This is a confidential document prepared by the City ofNeuport Beach and contents may not be usedfor any purpose other than development of an ongoing business relationship between Contractor and the City of NeMmi Beach 4.a.3 Review reports and identifies trends and report to City Staff Liaison. 4.a.4 Communicate with and coordinate with both internal - City of Newport Beach and external audiences i.e., 2006 Centennial Committee including but not limited to preparation of Centennial activities schedules, timing and status of sponsorships and public relations activities, etc. 4.a.5 Oversees the telemarketing efforts, promotions, coordinate volunteer activities. 4.a.6 Attends monthly and/or weekly Centennial meetings either in person or remotely via telephone conference call and reports the results to the City Staff Liaison for City Council updates. 4.a.7 Assists in the maintenance of the master calendar of activities, bookings, marketing, public relations and events. 5. Centennial Information 5.a Coordinate with City of Newport Beach to updating a web - enhanced database that lists all the activities and events of the Centennial. 5.b Ensure that all City Council, public and sponsorship requests are responded to in a timely manner. 5.c Produce standard monthly Centennial reports for the City of Newport Beach to appraise the City Manager and City Council of the progress of the Centennial activities. 5.c.1 Include number of new sponsorships, public relations coverage and results and scheduled activities for current month and cumulative for the month and the activities leading up to the Centennial celebration. 5.c.2 Institute a tracking system for all sponsorships, events and activities. 5.d Interface and communicate on a regular basis with the City of Newport Beach, sponsors, hospitality community, Centennial Committee, public and others in . Prepared by Staff Personnel's Name Optional August 5, 2004 3 of 4 pages i • E IWis is a confidential document prepared by the City of Newport Beach and contents may not be used for any purpose other than development of an ongoing business relationship between Contractor and the City of Newport Beach the community. 5.e Prepares and delivers written as well as oral sales presentations to Centennial Committee, City Council, individuals and/or groups as appropriate. 51. Maintains a working knowledge of all Newport Beach facilities, attractions and services. Acts as a liaison between these entities, the City and sponsors. Effectively uses this information to accentuate the positive features and advantages of Newport Beach Centennial 2006 as a prime event to attract the community, residents and visitors to Newport Beach. 6. 6.a Marie I don't know what might be unique to the project that you want to have written into the RFP, Request for Proposal. 6.a.2 6.a,2 6.b 7. Follow Up Marie you want to make sure that you write something in about a final accounting and that ALL the information developed for the Centennial belongs to the City of Newport Beach. $. Other Prepared by Staff Personnel's Name Optional August 5, 2004 4 of 4 pages