HomeMy WebLinkAbout11/16/2004 - Agenda PacketCity of Newport Beach
Parks, Beaches and Recreation Commission
Tuesday, November 16, 2004 - 7pm— City Council Chambers
AGENDA
RDER AND ROLL CALL
DIRECTOR'S COMMENTS
• Director Knight
• Director Niederhaus
PRESENTATION OF COMMUNITY SERVICE AWARD - HELEN JAPENGA Et GAIL ROSENSTEIN
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar (1 -7) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below.
The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items
prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or
removed from the Consent Calendar for separate action.
The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit
a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and
pagers off or set them in the silent mode.
Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent
Calendar item number. Speakers are limited to three minutes on all agenda items.
CONSENT CALENDAR
Minutes of the October 5, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed.
Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects.
3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming
projects.
4. Lighting Request from Newport Riptide. Request by Newport Riptide to use the field lights at Arroyo, Bonita Creek
and Grant Howald Parks until 10pm on Saturday, January 29, 2005 and until 8pm on Sunday, January 30, 2005 for the
Newport Riptide 18 and Under Girls Fast Pitch Softball Team Triple Crown Tournament.
5. Tree Donation. Donation of one Cassia leptophylla to be planted at the City Parking lot on West Coast Highway and
Superior Avenue from Stop Polluting Our Newport
6. Tree Donation. Donation of one Cinnamomum camphora to be planted at Bayview Park from Stop Polluting Our Newport
7. Park Donation. Donation of a boulder with plaque to be sited at Bayview Landing Park in recognition of long term City
employee, Pat Dungan.
NEW BUSINESS
8. Newport Village Concept Presentation. Presentation by Hall Ex Foreman, Inc. Et Civil Engineer Robert Stein, Public Works Dept.
Action: Approval of concept plan and forward to City Council for their consideration.
9. Naming of Bayview Landing Park
Action: Forward recommendations to City Council for their consideration and decision on the name for ` Bayview Park"
�. Reforestation Request. Discussion of reforestation request submitted by Jay Rifkin, Marilyn Clark, Joy Speek and
George Broughton, property owners of 300, 302, 304, 310, 311 and 312 Larkspur Avenue
Action: Approve /Deny the reforestation of 5 River She Oak parkway trees to Stenocarpus sinatus that are planted
adjacent to their residences.
Agenda - November 16, 2004 (Continued)
Page 2
11. Official Parks Bench List
• Action: Information Report Only
12. West Jetty View Park Landscape Improvements. Consider recommendation submitted Balboa Peninsula Point
Association regarding tree planting at West Jetty View Park
Action: Approve /Deny the restoration of the palm trees that were recently removed from West Jetty View Park.
COMMITTEE REPORTS
• Finance — Garrett & Skoro
• Park Development — Skoro, Allen & Brown
• Rec & Open Space Element — Garrett
• Recreation Activities — Englebrecht, Ruzicka& Tobin
• Seniors— Tobin, Allen &Skoro
• Beach — Garrett, Skoro & Tobin
• Ad Hoc
— Community Service Award - Garrett, Ruzicka & Tobin
— Special Tree Committee- To be appointed in October
— Youth Sports Liaison — Ruzicka
FUTURE AGENDA ITEMS
Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNED IN MEMORY OF KARATE INSTRUCTOR BRUCE BUTLER, WHO PASSED AWAY ON OCTOBER
28. 2004.
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CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
October 5, 2004 - 7pm
Convened 7:02pm
ROLL CALL
Present: Debra Allen
Tim Brown
Bill Garrett
Greg Ruzicka
Val Skoro
Tom Tobin
Roy Englebrecht
Staff: Marie Knight, Recreation & Senior Services Director
Marcelino Lomeli, Park & Tree Superintendent
Andrea McGuire, Recreation Superintendent
Teri Craig, Administrative Assistant
DIRECTOR'S COMMENTS
Director Knight stated that on the agenda item 9 would be taken out of order before item 8 and
noted that Chair Tobin would be pulling item 13 from the agenda.
Chair Tobin stated that he would pull item 13 — West Jetty View Park Landscape Improvements at
the request of the Peninsula Point Association until the next meeting.
Commissioner Englebrecht asked if there could be discussion about pulling the item.
Director Knight clarified that item 13 was being pulled at the request of the Peninsula Point
Association to give them the time to discuss it at their next meeting in order to make a
recommendation to the Commission. She noted that Director Niederhaus had been apprised of their
request and agreed.
Motion by Commissioner Allen to continue item 13 — West Jetty View Park Landscape
Improvements until the November meeting and to take item 9 — City Street Tree Designation before
item 8 — Reforestation Request. Motion carried by the following vote:
Ayes: Allen, Brown, Garrett, Ruzicka, Skoro, Tobin
Nays: Englebrecht
PUBLIC COMMENTS
Evelyn Hart stated that it had been 30 years since sitting up at the dais and noted that she had
recently become a Friends of OASIS board member and had been requested by president Ed Romeo
to be the liaison to the Parks, Beaches & Recreation Commission. She noted that that there are
exciting events being planned for next year, such as major remodeling of the Center and requested
that Commission agendas be mailed to her.
Commissioner Skoro congratulated her and noted that he was glad to see her in this new position.
CONSENT CALENDAR
1. Item pulled by Chair Tobin
Parks, Beaches ft Recreation Commission
Regular Meeting
October 5, 2004
Page 2
2. Item pulled by Superintendent Lomeli
3. Recreation ft Senior Services Activity Report. Receive /file monthly Activity Report for activities
and upcoming projects.
4. Lighting Request from Newport-Mesa Junior All American Football. Approve the request by
NMJAAF to extend the use of lights from 9pm to 9:30pm from October 16 to October 30 at Bonita Creek
Park.
1. Minutes of the August 3, 2004 regular meeting. Chair Tobin stated that he had pulled this
item because it appeared that staff had completely disregarded the consensus of the Commission
as well as the activist groups on the use of the urns. He stated that an urn had been placed on
the bay front between the bumper cars and Pizza Petes and asked if staff knew anything about
this.
Superintendent Lomeli stated that he did not but that it could be a a possible test area for the
urn.
Chair Tobin asked why no one was made aware about a test area and that he had not heard
anything about that.
Commissioner Englebrecht asked if in fact the City or staff went out and purchased and placed an
urn in Newport and if it was part of the no smoking ban.
Chair Tobin stated that he believed that the Commission had approved the no smoking ban but
suggested that instead of calling them urns that they be called Oedipus's. He emphasized that
there nobody wants to have any of those around including all the activist groups.
Director Knight asked if she could interject — she stated that Chair Tobin had pulled the minutes
and so the discussion needs to be confined to them. She pointed out that she had not been at
the Council meeting but believed the Commission made a recommendation regarding the urns
and the no smoking policy to Council, but then they make the final decision. She stated that she
did not have the Council minutes from the meeting to know what direction staff had
recommended but that the discussion at this time could only pertain to the Commission minutes
of September 7.
Chair Tobin stated that he was only addressing what was discussed at the Commission meeting
and had no idea what was discussed at the Council meeting.
Director Knight asked, since the September minutes were pulled, was there a correction that
needed to be made.
Chair Tobin stated that if God wants them then they can place these urns around but had not
heard anything about placing them within the City.
Commissioner Brown asked then why the comments regarding the minutes were left out, was it
by error and or something that could be corrected.
Parks, Beaches Ft Recreation Commission
Regular Meeting
October 5, 2004
Page 3
Director Knight stated that if there were comments that were left out of the minutes then a
motion needs to be made to amend the minutes and that Teri Craig would review the tape. She
noted that if something had been omitted it would be added but that the Commission must
understand that the minutes are not verbatim.
Commissioner Englebrecht asked if there was a gap in the tape.
Chair Tobin stated that nothing had been left out of minutes of September 7, but had been
surprised that staff took such action when the Commission clearly had not approved any smoking
areas. He pointed out that the minutes had stated their opposition to any designated smoking
areas and urns. He went on to say that visual clutter had been a concern and that the minutes
listed all activist groups comments and that the Commission been unanimous in their decision in
not approving smoking urns or smoking areas.
Director Knight suggested that the Chair direct his concerns to Director Mederhaus regarding the
Council meeting. She pointed out that the Council takes the Commission's recommendation into
advisement but that they make the final decision. She asked the Chair if the minutes were
correct as shown.
Chair Tobin stated yes.
2. Park and Tree Division Activity Report. Superintendent Lomeli stated that he had pulled this
item to direct the Commission's attention to the beach report, and pointed out that the Beach
Maintenance Division was in the process of restoring and regrooming the City's three fire ring
areas. He reported that staff had been contacted last week from a contractor who had offered
1500 cubic yards of sand from a home being built on K Street that will be used.
Motion by Commissioner Ruzicka to receive and approve Items 1 through 4 of the Consent
Calendar. Motion carried by acclamation.
OLD BUSINESS
5. Park Patrol Annual Report - Director Knight stated that tonight staff would present the Annual
Park Patrol Report summarizing the activities of the program. She noted that as a department
that runs programs 7 days a week morning through evening, that it had been beneficial to have
this extra set of eyes and ears that patrol the parks and facilities within the City. She went on to
say that staff believes that the program has been very successful and has lived up to the
expectations and has exceeded them. Director Knight indicated that several cities are requesting
information from staff on the program. Lead Patrol Officer Craig Brown presented the
PowerPoint Annual Park Patrol Report.
Parks, Beaches it Recreation Commission
Regular Meeting
October 5, 2004
Page 4
Commissioner Englebrecht commended the Recreation staff reminding the Commission that for
almost a year this program had been bantered back and forth on whether the City needed a
Park Patrol. He stated that due diligence had been done by the staff but that never in his
wildest dreams had be thought it would have turned out this great. He went on to say that this
City has built the template that others will look at to a build their program. He again
congratulated staff and the Park Patrol officers for the tremendous. He noted that the quality
of life has been raised for use of parks and facilities.
Director Knight thanked Commissioner Englebrecht for his comments and noted that this was
indeed a testament to the work of the Commission because as the process was moving along,
concerns had been raised by the Commission and answered and that was how the program had
been built and now we have a program that we can be proud of. She reminded the Commission
that staff will continue to educate first and that the number one priority is safety and that the
public continue to have a good experience at the parks. She noted that she is very proud of
Andrea McGuire, Matt Dingwall, Craig Brown and Sam Rodriquez.
Chair Tobin noted that Commissioner Englebrecht has been a guiding light in the program.
Chair Tobin opened the public discussion: hearine none, the public discussion was closed.
No action was taken.
6. Revisions to NBMC Chapter 11.04 - Conduct in Parks - Director Knight reminded the
Commission that staff had brought this revision of the Conduct in Parks Ordinance back in
April, and at that time staff wanted to bring all the code areas that the Park Patrol had
citation authority over into one chapter to make easier for them to monitor and for the
community to understand the ordinances that affect the parks and facilities. She went on to
say that based on the Commission's input the ordinance was scaled back to include only those
areas that are issues in City parks but are not addressed elsewhere in the Code or where there
Parks, Beaches ft Recreation Commission
Regular Meeting
October 5, 2004
Page 5
are new requirements, such as the no smoking ban. She stated that Council had approved
citation authority for the Park Patrol in December over any code violation relating to parks or
parking lots that are serving parks. Director Knight also stated that the ordinance adds
additional enforcement authority capabilities and addresses what is felt by staff to be critical
issues currently not in the Code. She went on to say that two areas of significance are NBMC
11.04.060 - that in the new Code this would grant the needed authority to reserve parks and
facilities for exclusive use such as reserving picric shelters, sports fields and facilities. She
added that this section of the Code would enable staff to establish a safety zone for the after
school programs and the ability to remove individuals from the area that staff believes is
acting in a manner that could pose a safety risk to the children in the program. She reported
that this has been experienced in the past and that there is nothing in the current NBMC that
allows a Police officer or the Park Patrol to ask someone to leave the area. She stated that
many times staff has moved the children from the outside park into the building to get away
from someone that staff felt were a threat. Director Knight noted that section 11.04.070 will
require athletic leagues to obtain permits; but stated that it does not mean that if neighbors
having a pick up game of football would need a permit, however a regular organized league
wanting to use a field or fields on a regular basis causing additional maintenance needs to
those fields will need to apply for a permit and pay the fees that help offset those costs. Staff
feels that this is very important because the Youth Sports Organizations (YSO) all pay permit
fees but often times after putting a lot of money into the maintenance of their fields only to
have an outside group use them during off hours and often times causing damage to those
fields. She stated that the YSO feel very strongly that everybody should be held to the same
standard. Director Knight stated that those are the two additions to the Code of note. She
stated that in April the Commission had raised the issue of additional signage that could be
needed with the passing of the ordinance. She stated that in accordance with the City
Attorney's office that no additional signage would be needed.
Motion by Commissioner Garrett to forward the proposed Ordinance amending NBMC
Chapter 11.04 - Conduct in Parks to City Council for their approval.
Chair Tobin opened the public discussion; hearing none, the public discussion was closed.
Motion carried by acclamation.
Director Knight thanked the Commission for their support and commented that several
members of the YSO's were in the audience and that they also appreciated the changes and
enforcement capabilities of the Park Patrol.
NEW BUSINESS
7. Request for Waiver of Council Policy B -14 — Temporary Signs with Sponsorship Recognition
in City Parks ft Beaches - Director Knight stated that staff had received a request from Back
Bay Rugby to waive Council Policy B -14 and allow the use of signage and sponsorship from an
alcohol sponsor. She noted that as the Commission could see in the staff report, there are
several issues that concerns the staff. She stated that there are no concerns with the Back Bay
Rugby Club as they have been a great organization to work with, however, staff feels that
allowing alcohol related signs on the beach goes against what the City is trying to encourage,
and that it sets a bad precedent. Director Knight noted that she had talked with the City
Parks, Beaches Ft Recreation Commission
Regular Meeting
October 5, 2004
Page 6
Manager and that staff recommends that Commission deny the request. Should the Commission
feel that it is appropriate to have that type of signage then that action would be forwarded to
City Council with a recommendation that the policy be changed. She went on to say that even
though Back Bay Rugby is a great group, staff does not feel that any special exceptions should
be made.
Commissioner Skoro stated that this kind of signage sends the wrong message.
Chair Tobin asked if the goal post protectors are provided by the City. Director Knight stated
no, that all organizations are required to provide their own equipment.
Discussion ensued regarding sponsorship and signage.
Chair Tobin opened the public discussion
John Abbott, Back Bay Rugby Club stated that the organization has been sponsored by Straub
Beer Company for about five years and that have supported the club. He stated that they are
part of the USA Rugby Organization and that they play games all over the United Stated and it
is very expensive. He stated that in talking about the precedent, most of the other adult teams
are smaller regional organizations that play within the area and do not travel and do not need
the sponsor money. He went on to say that sponsors from alcohol companies are not looking at
those types of smaller organizations because these companies want a broader exposure. Mr.
Abbott stated that should the Commission approve this exemption that it would not open the
flood gates as the Club only uses the field 6 -8 times a year and that the signage is far enough
from the boardwalk that it would not stand out. He also noted that they are very clear with all
the teams to police the area and of the no drinking rule because of the relationship with the
City. He stated that the Club would still go on playing but that without these sponsorship funds
that it does affect the team.
Commissioner Allen stated that this kind of signage clearly sends the wrong message, having a
large sign with an alcohol sponsor name be touted within the park and then a small sign saying
"no drinking allowed ". She went on to say that people could innocently misunderstand and
think that this would be a license to drink in the park.
Mr. Abbott agreed and stated that he could not argue that point but the only mitigating factor
was that right across from the field is a bar that has neon signs touting 'Budweiser ". He stated
that they are an adult league and that there should be an exception made for adults.
Discussion ensued regarding field costs and pursuing other sponsors.
David Fleck, Club President stated that Straub has contributed $20,000 to the Club for safety
gear.
Chair Tobin closed the public discussion
Motion by Commissioner Skoro to deny request by Back Bay Rugby. Motion fails by the
following vote:
Ayes: Allen, Brown, Skoro
Parks, Beaches It Recreation Commission
Regular Meeting
October 5, 2004
Page 7
Nays: Englebrecht, Garrett, Ruzicka, Tobin
Commissioner Englebrecht stated that this request does deserve some committee work and
suggested that it be assigned to a committee.
Discussion ensued on options that Back Bay Rugby could do in the mean time. Director Knight
stated that they could go directly to the City Council.
Reconsideration of Motion by Commissioner Englebrecht to deny request by Back Bay Rugby
Club. Motion carried by the following vote:
Ayes: Allen, Brown, Englebrecht, Skoro, Tobin
Nays: Garrett, Ruzicka
9. City Street Tree Designation - Superintendent Lomeli stated that the City Street Tree
Designation List was adopted by the City Council in May 2000, after a thorough review
and the recommendations of the Parks, Beaches, and Recreation Commission. The list
designates specific species of trees for future planting in parkways and /or medians of a
City street, to promote uniformity of the street treescapes. He stated that staff
recommends that the Commission approve the Hong Kong Orchid (Bauhinia blakeana) as
the newly designated street tree for the Cameo Homeowners Community Association:
Dorchester Road, Surrey Drive, Wayne Road, Cortland Drive, Hampden Road, Roxbury
Road, Fairfield Drive, Milford Drive, Orrington Road, Tremont Lane, Gorham Drive,
Perham Road, Brighton Road, Camden Drive, Rockford Road, Rockford Place, Cameo
Highlands Drive, Garrett Drive and Cameo Shores Road.
Chair Tobin opened the public discussion, hearing none, the public discussion was
closed.
Commissioner Skoro asked if there would be any view issues with this change
Superintendent Lomeli stated no.
Motion by Commissioner Englebrecht to approve the City Street Tree Designation as listed
above. Motion carried by acclamation.
B. Reforestation Request - Superintendent Lomeli stated that the Cameo Homeowners Community
Association (CHCA) has requested the reforestation of 95 City parkway trees adjacent to
their members' residences. He noted that staff has completed and attached the Tree
Inspection Reports, Tree Appraisals, area map and photographs related to each
reforestation site and that the applicant has requested the tree removals under the
reforestation guidelines in accordance with the Council G -1 Policy. He went on to say that
this is the first phase of reforestation for the CHCA and that the Association plans future
reforestation phases. He noted that the Association has paid for supplemental tree
trimming to ensure view retention but now feels that supplemental trimming has become
very costly and not effective since the parkway trees are mature, grow back very quickly,
and impair views in a matter of months.
Parks, Beaches £t Recreation Commission
Regular Meeting
October 5, 2004
Page 8
Superintendent Lomeli stated that the applicant has met all requirements of the G -1 Policy
and that CHCA will assume the full cost of the removal and replacement of the 95 trees, a
total cost of $42,800, and have properly noticed their membership of the extent of tree
removals.
Motion by Commissioner Ruzicka to approve the reforestation request.
Chair Tobin opened the public discussion
Kevin Leonard, CHCA stated after the removal of the 95 trees that the Association hopes to
remove another 100 to 125 trees by March 2005. Phase 3 will be an ongoing process to
remove disfigured trees.
Jan Vandersloot stated that he does not agree with the new Council G -1 Policy, he stated
that the problems with this request it seems to be removing a large number of trees from 14
different streets in the City and that the same tree is being planted and that in the
Designated Street Tree List approved by the Commission three years ago that there were 6
to 7 different varieties of trees on those streets and does not understand how the
Community decided that the Hong Kong Orchid was the tree that they wanted, but
according to the G -1 states that the reforestation will be the designated street tree or that
the Commission must approve a submission of a different species prior to submitting a
reforestation request.
Commissioner Allen stated that she realizes that Dr. Vandersloot had arrived late but the
Commission took item 9 out of order and approved the Hong Kong Orchid for those streets.
Dr. Vandersloot stated that they submitted the request before you approved the change of
designated street tree and that is in violation of the G -1 Policy as it should not have
occurred at the same meeting, but does the City want the Hong Kong Orchid on every
street? He suggested that we take a look at PCH in Corona del Mar as Sherman Gardens had
to be called in to help with the care of those trees.
Chair Tobin closed the public discussion
Motion carried by acclamation.
10. Reforestation Request - Superintendent Lomeli stated that Mary Nahas, property owner of 620
Avocado Avenue, has submitted a Tree Reforestation Request form pursuant to City Council
Policy G -1 requesting the reforestation of three City Eucalyptus trees adjacent to her
residence. The applicant has requested the tree removals under the Reforestation
guidelines of the G -1 Policy. . The applicant submitted the tree removal application on
August 20, 2004 and has provided a list of signatures of 60% of the adjoining property
owners, including the applicant, as required by the G -1 Policy criteria. Please see the
attached Petition Response List and map which indicates property owner's responses.
Additionally, Ms. Nahas has agreed to incur the total cost of the tree removals and
replacements which is $1,716. It should be noted that the current appraised value of the
three trees is $13,914.
Parks, Beaches £t Recreation Commission
Regular Meeting
October 5, 2004
Page 9
Superintendent Lomeli stated that the Eucalyptus trees have been infested with the Lerp
insect which has caused significant leaf and residue drop over the last few years and that
the City has injected the trees with pesticides to control the infestation at this location and
in the neighborhood. He went on to say that there is not any significant public damage, but
that the applicant states private damage to her property primarily due to residue
emanating from the lerp infestation. He stated that the trees are not considered a hazard
by staff and that all requirements of the City Council Policy G -1 have been met. He stated
that Mary Nahas and the Presidents of the Corona del Mar Residents and Sandcastle
Associations have received a copy of this report and a notice of the October 5`h Commission
meeting and that all affected adjacent property owners have been noticed of the proposed
tree removals.
Commissioner Skoro stated that he has some problems with removing such big trees with
Little trees which changes the ambience of the neighborhood.
Chair Tobin opened the public discussion.
Mary Nahas stated that the trees are over three stories high and that she feels that they
pose a real danger.
Sharif Nahas distributed pictures of their home and patio and stated that they are unable to
sit on the patio and that the droppings have caused clogs and that the smell from the
droppings are awful.
Jan Vandersloot, tree protector, stated that he has a problem with the lost value of a tree
such as tonight, replacing a $14,000 tree with a tree of approximately $4,000 does not
seem fair. He also stated that when an applicant is alleging private property damage that
the City require some form of proof, he stated previously the G -1 Policy required this and
believes that should be continues. He stated that it seems that the main concern of the
applicant is the droppings and the smell and that these are not criteria for removal and is
not consistent with the Policy. He stated that basically if this is approved then City is
writing a death sentence for all the Eucalyptus trees in the City and if the residents believe
that the trees smell of cat urine then maybe they have some kind of rodents in their house
that is causing this smell. He urged the Commission to deny this request.
Chair Tobin closed the public discussion
Commissioner Englebrecht stated that that Dr. Vandersloot brings up a good point in which
if these trees were removed then 4`h Street would become barren and offered that the
Hong Kong Orchid does not mesh with the rows of Eucalyptus.
Commissioner Skoro stated that he also has a problem with the removal as it will change
the ambience of the neighborhood and asked if invoices had been turned in.
Superintendent Lomeli stated no.
Parks, Beaches & Recreation Commission
Regular Meeting
October 5, 2004
Page 10
Commissioner Garrett stated that he deals with these types of trees personally and if these
droppings fall on the car that they have to be buffed off. He stated that he would not want
this type of tree in front of his house.
Commissioner Allen stated that the Hong Kong Orchid is the designated street tree for that
street.
Motion by Commissioner Garrett to approve the reforestation request by Mary Nahas, 620
Avocado Avenue. Motion carried by the following vote:
Ayes: Allen, Brown, Garrett, Tobin
Nays: Englebrecht, Ruzicka, Skoro
11. Revisions to Council Policy G -5 — Park and Street Tree Improvement Donations -
Superintendent Lomeli stated that staff recommends that the Commission approve the revised
policy with changes in tree donations, bench donations, and park and street amenities with
strikethroughs for deletions and underlining for new verbiage. He noted that a significant
proposed change is that donated benches and trees not have any donor recognition plaques
and that only those gifts over $4,000 have dedicatory plaques.
Director Knight stated that this change will align with Council Policy B -17 that was
approved by the Commission several months ago and that this is the second piece to that
and that all these items will be pieced together as a marketing tool.
Chair Tobin opened the public discussion, hearing none, the public discussion was
closed.
Chair Tobin asked that comments from the Arts Commission was struck from the policy and
questioned the reasoning behind that.
Superintendent Lomeli stated that they have not gone to the Arts Commission in the past
and that they have used
Chair Tobin stated that he believes that the selections of benches and tables leaves a lot to
be desired, that is not only his opinion but also the community and that the Arts
Commission should be contacted and believes that it should be put back in the policy.
Superintendent Lomeli stated that in the past there was a committee that selected the
bench list and was comprised of the commission and is much cost driven.
Director Knight stated that there are a couple of options is that at a future meeting the
Commission could review the list of benches and that the Commission could ask the Arts
Commission for some input on that as well but it does not need to be in the policy.
Superintendent Lomeli stated that he would bring the bench list back to the Commission at
a future meeting.
Parks, Beaches 8 Recreation Commission
Regular Meeting
October 5, 2004
Page 11
Commissioner Skoro stated that he also would like to see a bench list as he still has not
reviewed anything on the Bayview project.
Chair Tobin stated that he would like the following added back into the Policy under BENCH
DONATIONS, at the end of the 2nd paragraph: The Arts Commission will provide design
review assistance when requested.
Motion by Commissioner Ruzicka to forward revisions of Council Policy G -5 as amended to
City Council for their approval. Motion carried by acclamation.
12. Donation Catalog Director Knight stated that staff has been working on the draft catalog and that
this is only for your review and comments and to make sure that they are on the right track.
Please remember that the verbiage is not all correct nor are the prices but wanted to give you
something to look at and that once Policy G -5 and B -17 are approved by Council they will finalize
the Catalog.
Commissioner Englebrecht stated that it did not seem clear about how to get a plaque.
Director Knight stated that it will be noted on the front that any gift in excess of $4000 will
have a plaque attached to it.
Commissioner Allen asked if there was a way that people could make their check out to
something other than City of Newport Beach.
Director Knight stated that they will set something up like Park Improvement Fund.
Discussion ensued regarding placement of pictures and prices.
Commissioner Englebrecht suggested that somewhere in the Navigator should list prior
donations for the previous session.
13. West Jetty View Park - Chair Tobin stated that this item had been continued until the November
meeting
14. November 2, 2004 Meeting - Chair Tobin stated that he had asked staff to come up with other
meeting dates for November as it falls on Election Night. After some discussion it was decided that
the next meeting would be November 16, 2004.
COMMITTEE REPORTS
• Finance - Nothing to report.
• Park Development - Commissioner Skoro stated that there had been a nice presentation
relative to Newport Village and was impressed with the conceptual plans that had
incorporated all the past data that has been collected and the contractor working with Bob
Stein from Public Works did a heck of a job of taking into consideration the input from the
community and coming up with a conceptual plan, and we plan to have this presented to the
Commission in November. He stated that that in all cases we have not had that such as
Arroyo and Bonita Canyon we have had outstanding outreach programs but that in some of
Parks, Beaches £t Recreation Commission
Regular Meeting
October 5, 2004
Page 12
the other parks had the conditions dictated to us by outside sources and stated that his
feeling is that it is not necessarily what the community at large and the City desired but we
have to work with the rules that are given. He went on to say again that public outreach is
important and that those parks have turned out to be outstanding parks and one of the
reasons is we have had an outstanding outreach program and ended up with parks.
Commissioner Garrett stated that he had read something about the Cal Trans Park (Sunset
Ridge) and asked if we were out of the loop or what. Commissioner Skoro stated that the City
is trying to procure the property and $1.3 M is due to Cal Trans and the City is trying to close
the deal where the title will be secured and at that time we will be in the loop.
Commissioner Skoro stated that he wished staff could arrange at the next Park Development
meeting to have somebody make a presentation on what are the benches that we will have in
Upper Bayview Park. He stated that he had not seen any plans and would like to take a look
and the Committee would like to have some input relative to that. He added that apparently
they are adding sprinkler systems and are due to have the plantings before the rains come
within the next couple of months. He stated that the park is rolling along and the Senior
Housing is moving forward with 120 low cost housing.
• Rec ft Open Space Element - Nothing to report.
• Recreation Activities - Nothing to report.
• Seniors - Nothing to report although Director Knight stated that they would meet again soon
to firm up the Agreement with the Friends of OASIS.
• Beach Activities - Nothing to report.
• Ad Hoc
Community Service Award - Commissioner Garrett stated that the committee will
recommend at the next staff meeting that Gail Rosenstein and Helen Japenga receive
the Community Service Award.
Youth Sports Liaison - Nothing to report
Special Tree Committee - Chair Tobin appointed Commissioners Allen (Chair), Skoro and
Ruzicka.
FUTURE AGENDA ITEMS
• Bench List Update
• Tiered fees for use of parks when using different kind of signage. Director Knight stated that if you open this
up then you are looking at other commercial sponsorships signage such as Race for the Cure, Prudential, etc.
This would be a very slippery slope to start identifying who your backer is and based on that is the fee that
the organization will pay. She stated that she did not believe that as a City that more fees could be charged
just because their income base is one commercial organization versus another. Commissioner Garrett stated
that the key is if they are able to derive some kind of advertising benefit from it shouldn't that change the
fees for them? Director Knight stated that would be the same thing, the Race for the Cure sponsors are not
all altruistic and that is a big event. She stated that the signage is a Council Policy. Commissioner Garrett
stated that if there is some way that more funds can be made then maybe it should be looked at more
closely. Director Knight stated that she will chat with the City Attorney's office to see if that is a direction
that we should go in.
• Liability Aspects at Marina Park
• West Jetty View Park
ADJOURNMENT - 9:38pm
Parks, Beaches It Recreation Commission
Regular Meeting
October 5, 2004
Page 13
Submitted by:
Teri Craig, Admin Assistant
HELEN JAPENGA ft GAIL ROSENSTEIN
Tonight we are honoring Helen Japenga and Gail Rosenstein with the Community
Service Award. On December 7, 1999 the Parks, Beaches £t Recreation Commission
approved the naming of the palm and the strawberry tree on the Lido side of Gateway
Park as:
"Helen's Tree - dedicated December 10, 1999"
"Gail's Tree - dedicated December 10, 1999"
In honor of the dedication of these two women to the park. They were not only the
driving force behind the fundraising for the park which involved donations from more
than 170 individuals, families, and trusts amounting to over $200,000 for the Gateway
Park project, but also attended multiple planning meetings over the three years
before the opening of the park.
Since the opening of Gateway Park, Helen and Gail have continued to volunteer their
time and efforts in routinely helping to maintain the park and keeping the Gateway to
the City looking beautiful. The Community Service Award Committee believes it
appropriate to again acknowledge them for their commitment and dedication.
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SUBJECT
PB &R Commission Agenda
Item No. rp)__
November 16, 2004
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance Superintendent
Parks and Trees Maintenance Divisions Activities Report
Parks Maintenance Division Activities
1. The turf areas behind City Hall have been problematic due to the Ficus tree roots and shady
conditions. Parks Maintenance Divisiop staff have removed the old turf, amended the soil,
and installed Saint Augustine, a hardy blend of grass that is tolerant of shady conditions.
• 2. One Commission - approved donation bench was installed on the Newport Pier.
3. Parks Maintenance Division staff is coordinating with the Public Works Department relative
to the new park construction at Bayview Landing.
4. The Parks Maintenance Supervisor and Pest Control Technician attended County training
relative to the West Nile Virus, to learn how to best address this issue. Information was
dispersed at the training and has been enclosed for your review.
Upcoming Activities for November
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Parks Maintenance Division staff will continue coordinating the control of rodents
with contract services.
Tree Division Activities
During the month of October, 1050 trees were trimmed, 5 trees were removed as claim related,
131 trees were planted, and 13 emergency tree calls were responded to. The Urban Forester
• received 252 tree maintenance requests.
1. The City's tree trimming contractor, West Coast Arborists, is currently trimming trees
within the Corona Del Mar area.
2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the
. Concrete Maintenance Supervisor and a Public Works Department Inspector. This work
involved the Urban Forester inspecting City street trees as related to sidewalk repairs.
3. The attached Tree Activity Report summarizes requests and field activities performed
during the past month.
Beach Maintenance Activities
See attached General Services Department, Activities Report for September.
V r spe tfully,
Marcelino G. Lomeli
Parks and Trees Maintenance Superintendent
Attachments: (A) Tree Activity Report 2004- 2005
(B) General Services Department September Activities Report
(C) West Nile Virus Information Package
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GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
September -04
This This Month Total to Date Total to Date
oeaidl mamaeu011 .c
Beach Area Refuse (Tons)
170
109
545
416
Beach Debris ons
94
51
269
374
Gutter Miles Swept (Large & Small Total
4,965
4,770
15,142
15,393
Sweepings Picked U Cubic Yards
610
507
1,673
1,772
Hand Sweepers Cubic Yards
42
131
177
301
Storm Drain Debris Cubic Yards
54
45
158
104
V- Ditch /Structures (Tons)
0
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GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
September -04
This This Month Total to Date Total to Date
rn�.ncn vvmrr.n.vv.�.+- .
1.23
Man Hours/Ton
1.43
1.35
1.22
Tons/Man Hour
0.70
0.74
0.66
0.75
Tons/Man Day
5.59
5.92
5.30
6.00
Total Miles Traveled
4,937
4,728
14,927
15,698
West Nile Virus
Orange County
Health Care Agency
Public Information & Communications
West Nile Virus
• Arrived in U.S. in
1999 - CA in 2002
• Previously found in
Africa, West Asia,
Middle East &
Europe
• Closely related to
St. Louis
encephalitis (SLE)
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The Geographic Oislnbution of the Japanese Encephalitis
Serummplex of the Farrvly Flavintlae, 2000.
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West Nile Virus - California
• Activity in 56 of 58
counties
• Human cases in 18
counties
• Most activity in
San Bernardino,
LA, Riverside &
Orange Counties
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How is it transmitted?
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• By mosquitoes!
• There are 4 -5
mosquitoes in
Orange County
capable of
transmitting WNV
• Very limited
transmission by
transplant, blood
transfusion, etc.
0
Cycle of Transmission
• Mosquito feeds on
infected bird
• Virus gets into
mosquito's salivary
glands
• Mosquito later
feeds on human or
other animal and
transmits virus
E
WNV Facts
• There is not a vaccine for people
(only vaccine is for horses)
• There is no specific treatment -
clinical trials are underway
• 62% of confirmed cases in California
have been among men (2004)
• Avg. age for CA cases - 52 years
■ Range -2 to 91 years of age
10
KI
0
Who is at risk?
0
■ Basically, we all
are at risk!
■ Virus is present in
O.C. -
It is tracked
through
surveillance of
mosquitoes, birds,
people, horses.
Who is most at risk?
■ Major risk factors
for serious
illness:
• Age - 50 and
older
• Health - chronic
health conditions
affect body's
ability to fight
off infections
0
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WNV facts - Think of a pyramid
■ Most people
infected with WNV
won't have
symptoms (80 %)
■ 20% may have
mild to moderate
symptoms
■ Less than 1%
become very ill
•
Symptoms of West Nile Fever
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• Fever, headache,
fatigue, body
aches, swollen
lymph glands, skin
rash
• Incubation period
3 to 15 days
u
Symptoms of Severe
WNV Infection (WNND)
• Severe headache,
high fever, neck
stiffness,
disorientation,
convulsions,
muscle weakness,
paralysis, coma
• Seek immediate
medical attention!
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WNV Prevention
■ To prevent WNV,
you must prevent
mosquito bites
■ 5 recommended
precautions -
remember the
5 D's
0
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The 5 D's
■ DEET - Insect Repellent
■ Dusk and Dawn = when mosquitoes are
most active
• Dress - long sleeves and Tong pants
• Drain standing water
■ Doors and windows - check your screens
Insect repellents
1
0
• Use lowest
effective
concentration
• Protection does
not increase above
50% DEET
concentration
• Available in
sprays, towelettes
Strength = Duration of protection
■ 24% DEET
provides 5 hours
of protection
■ 20% DEET
provides almost 4
hours of protection
■ 7 % BEET equals
almost 2 hours of
protection
Insect Repellents
• Up to 30% DEET
concentration
considered safe for
children (AAP)
• Repellents not
recommended for
children under 2
months!
• Always follow label
directions!
0
D
9
Insect Repellents
•
Other WNV concerns
• Dogs and cats do not typically
develop symptoms
■ Don't use insect repellent containing
DEET on pets!
• Horses are very susceptible to West
Nile Virus
■ Approx. 30% of horses that develop
WNV symptoms die or have to be
euthanized
0
0
■ Permethrin is
0
applied to clothing,
not skin
_
■ Described as
odorless when dry
& effective up to 2
weeks
■ Apply outside, let
dry thoroughly
•
Other WNV concerns
• Dogs and cats do not typically
develop symptoms
■ Don't use insect repellent containing
DEET on pets!
• Horses are very susceptible to West
Nile Virus
■ Approx. 30% of horses that develop
WNV symptoms die or have to be
euthanized
0
0
0
Summary
0
Summary
■ 80% of people
with WNV infection
will not have
symptoms
■ Less than 1% of
those infected will
become severely ill
■ To prevent WNV,
prevent mosquito
bites
■ Very few
mosquitoes are
infected -
less than 1%
10
Additional WNV Resources
Centers for Disease Control
www.cdc.gov
State of California
www.westnile.ca.gov
Orange County Health Care Agency
www.ochealthinfo.com
Orange County Vector Control
www.ocvcd.ora
LJ
40
11
(Item 3 )
October 5, 2004
RECREATION & SENIOR SERVICES DEPARTMENT
1' Choice for People. Play It Proprams
To: Parks, Beaches and Recreation Commission
From: Marie Knight, Recreation ft Senior Services Director
Re: Recreation and Senior Services Division Monthly Activities Report
The following are reports on the activities of the Recreation and Senior Services Department.
•
0
Monthly Activities Report
Page 2
• RECREATION SERVICES
To: Parks, Beaches and Recreation Commission
From: Andrea McGuire, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
ADULT SPORTS
(Item 3)
October 5, 2004
Co -Ed and Men's Softball - The fall softball leagues have been swinging along with 95 teams
(over 1,500 players) and wilt complete league play in December. Winning teams will
receive quality embroidered sweatshirts with an additional 2 color logo printed design on
the back. Great clothing for the upcoming cold winter weather!
The 2005 spring leagues begin the week of February 7 with a registration deadline of
January 7. In an ongoing effort to reduce waste and reduce postage expenses, over 80% of
registration packets will forwarded by e-mail instead of hard copy the week of November
8.
Basketball - The fall adult hoop leagues are running smoothly with 76 teams competing in
10 different leagues and will finish league play November 17. Winning teams will receive
quality embroidered sweatshirts with an additional 2 color logo printed design on the back.
The 2005 winter leagues will tip -off on January 5. The basketball program will also forward
over 80% of registration packets by e-mail the week of November 1.
Adult Sports Surveys - Program surveys for all City adult basketball and softball teams were
distributed to league managers who have participated this past year. Results will be
tabulated and analyzed to assist staff in enhancing the quality of the adult leagues in the
future. Look for survey results in next months report!
YOUTH SPORTS
Flag Football - The flag football season began October
1 with over 240 young athletes in grades 3- 6 and
"rushed" to a conclusion on November 12. The young
athletes have been competing on Friday nights
between 5pm and 9pm at Bonita Creek Park. Due to
high registration numbers, this season's league was
comprised of sixteen teams, with a roster of up to
•sixteen players. Recreation Coaches worked with the
youth, placing an emphasis on teamwork,
sportsmanship and the fundamentals of Flag Football.
Monthly Activities Report (Item 3)
Page 3 October 5, 2004
The City of Newport Beach will once again be hosting the Southern California Municipal
Athletic Association, Orange County Flag Football Tournament the first week of December
with teams from throughout Orange County participating.
Tiny League Flag Football - This four -week program during October introduced 17 boys and
girls to the game of flag football with the goal to develop quickness and agility as they
Learned the fundamentals'of passing, catching, kicking, offense and defense. The program
is designed to focus on skill development, sportsmanship and fun.
TEEN PROGRAMS
NAC Day on the Bay - The 2nd Annual NAC Day on the
Bay was held October 13 at the Newport Aquatic
Center with thirty 7th and 8th grade students from the
Newport -Mesa area. Activities included outrigger
canoeing, kayaking, swimming and splashing and was
topped off with an early evening barbeque of hotdogs,
chips and soda pop.
Upcoming Events - The 3rd Annual Ski and Snowboard Day will be held Friday, January 28
(a non - student day). Seventh and Eighth grade students will head up to the slopes for a
day of fun at Mountain High Resort in Wrightwood.
Youth Council - The 2004 Youth Council was
called to session on Monday, October 12 in
Council Chambers. The council is comprised of
24 high school aged students from Corona del
Mar, Harbor, Sage and Mater Dei High Schools.
The highlight of the first meeting was the
election of the 2004 -05 board. The results were
as follows:
Chair - Ahlia Kattan Vice Chair - Max Ukropina
Secretary - Zan Margolis Challenge Day Chairs -
Evelyn Tokuyama /Jusitn Inman.
Mayor Ridgeway will continue be the liaison to the Youth Council for an unprecedented 6th
year! A big thank you to Mayor Ridgeway for his continued support.
Recreation staff and the Youth Council participated in Challenge Day at Corona del Mar
High School for the incoming 7th grade class on September 28. Challenge Day teaches
tolerance and understanding among students, teachers and adults in an experiential
setting and strives to eliminate oppression, teasing and bullying. The program is highly
• effective and continues to be a great partnership between the City and the NMUSD.
Challenge Day at Corona del Mar High School is a direct result of the City of Newport Beach
Youth Council's efforts!
Monthly Activities Report
Page 4
• KIDSCENE
(Item 3)
October 5, 2004
CLASSES
Winter Is Coming - The winter Newport Navigator is due out to mailboxes the week of
November 15 with registration beginning Monday, November 22, 2004 at 8am. The
•Navigator covers the months of late December, January, February and March with new and
exciting classes like more cooking classes, stitching and sewing, signing with a baby and
much more!
Spring Classes are Being Gathered - A newsletter went out to all contract instructors at the
end of October calling for dates for the spring and summer classes to be turned in the
coming weeks. It's never too early to be prepared.
AQUATICS
Revenue and Participation for October 2004
Aquatics Classes
Revenue
Participants
Lap Swim (Cash participants)
$ 461
153
Annual Pass
320
2
Punch Pass
50
1
NBAC Swim
10,725
48
NBAC Jr. Polo
25,150
126
TOTAL
$362706
330
The annual California Aquatic Management Conference provides aquatic management staff
in California with high quality training at an affordable price. Adam Leu, Senior Lifeguard
attended this years training at the Olympic Training Center in Chula Vista.
•
Monthly Activities Report
Page 5
FAcILrrIES USE AND REPAIRS
(Item 3)
October 5, 2004
3 Pointer Time - The CYC Basketball Court project was completed October 12. The final
part of the project was applying the surfacing to the court (the surfacing could not be
applied until 28 days after the cement court was poured). The contractor finished up minor
repairs that included landscape and irrigation.
Bonita Creek Dugout Bench - The broken bench at Bonita Creek was repaired.
Boys and Girls Club - The burned out lights in the gymnasium were replaced by City staff as
a cooperative effort with the Club. The City paid for half of the cost of bulbs.
MBAC - New windscreens are being ordered for the pool with the cost shared by NMUSD.
The City will pay up to $1,000 of the cost, estimated to be $1,700.
Early Rains - The early rains cause roof problems but there were a couple of flooded
playgrounds and fields.
FACILITY RENTALS
During the period of Sept. 16. 2004 through Octoberl5. 2004 there were:
• 33 Picnic /Park Area Rentals
• 38 Room Rentals
• 30 Field Rentals
• 6 Gymnasium Rentals
There were a total of (5) wedding reservation rentals as follows:
Peninsula Park: 9 -18 -04
Lookout Point : 9 -20 -04
Peninsula Park: 10 -9 -04
Lookout Point: 10 -9 -04
Peninsula Park: 10 -9 -04
PARK PATROL
Due to the timing of the meeting, these monthly summaries are two months behind
1. Requested Calls - Assigned Visits by Staff or Schedule or Phone Requests
El 134 with Youth Sports Groups
13 128 Field related issues /checks- some examples are: advised softball players at
Bonita Creek not to warm up on the concrete area for safety reasons, informed
NJB coaches not to blow whistles at outdoor practices at San Miguel Park
basketball courts, reported flooded field at Bonita Creek Park to General
• Services Dept., spoke to AYSO coaches regarding proper clean -up after
practices /games at Arroyo Park, turned off lights at Lincoln, Grant Howald,
Mariners, and Bonita Creek fields, removed vehicle from field at San Miguel Park
13 12 Picnic/ reservation issues /checks
122 Community Center issues /checks
�J
•
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Monthly Activities Report
Page 6
(Item 3)
October 5, 2004
13 48 Playground checks - helped remove a boy who was stuck in a swing at
Peninsula Park playground, removed stickers at Peninsula Park, reported broken
drinking fountain at Las Arenas Park.
13 19 other - Removed real estate signs from various parks, Enforced no basketball
play after dark at Arroyo Park, enforced no skateboarding on the gazebo at
Peninsula Park, stopped golfers from using park at Bonita Creek, took photo's of
Cliff Drive Park for the Navigator, reported to GS Dept. trees that need trimming
at Mariners Park, West Newport Park, and Irvine Terrace Park, ensured that
power was activated for a wedding at Peninsula Gazebo, reported a broken light
at San Miguel Park, captured a stray dog and held it until CNB Animal Control
arrived, unlocked /locked doors at various City facilities, informed a former City
tennis instructor not to conduct private lessons on public tennis courts at Bonita
Canyon Sports Park, removed a motorcycle from the grass at Peninsula Park,
removed basketball players from court at CYC that was closed and still under
construction, checked on after school programs checked on permitted weddings,
advised dog owners to keep dogs on leashes at various parks.
4 Pre -event check
11 1 Post -event checks
2. Customer Contacts - Number of times staff stopped and spoke to customers other
than requested calls
c3 62 education
2 alcohol - Lookout Point and Channel Place Park
26 dog related
Additional Information - As of October 20, the two Park Patrol Officers have been with the
City for 1 year and are very pleased with the success and accomplishments that have been
achieved this first year. Staff is looking forward to expanding and improving the Park Patrol
Program.
Written WarninQS issued
E3 5 for parking violations at West Jetty View Park, Mariners, City Hall, and Channel Place
Park.
0 1 for illegal massages being conducted at the Newport Pier.
Citations issued - 1 for disabled parking violation at Bonita Creek Park.
SPECIAL EVENTS
Winter Wonderland - The 16`h Annual Winter Wonderland will be
held December 11, 10:30am - 1:30pm at Bonita Creek Park (new
location). Thirty -five tons of snow will fall in the park to the
amazement and amusement of the hundreds of expected
participants. Events and activities will include a snow sled hill,
carnival games, crafts, balloon artists, snack bar fundraiser
conducted by Youth Council and the OASIS Senior Center with
an appearance by Santa himself arriving on a shiny red fire truck!
Thank you to event sponsor, the Newport- Balboa Elks Club.
Monthly Activities Report (Item 3)
Page 7 October 5, 2004
•International Walk to School Day - Recreation partnered with Mariners Elementary School to
celebrate International Walk to School Day on October 6. Mariner's students, parents, community
leaders, Council Member Webb, staff from Recreation, Fire and Police took part in this wonderful
event to promote safety, health, physical activity and concern for the environment. All parents and
children were served breakfast, compliments of the Newport-Mesa Unified School District's
Nutrition Services
SPECIAL EVENTS PERMITS
As of October 15, 2004, there were 289 Special Event Permits processed and issued for the
year. Those of note for this period are: '
• OP Newport Classic Surf Contest: September 23 -26
• Race for the Cure: September 26
• Lido Yacht Expo: September 30 - October 3
• Harbor Heritage Run: October 2
• CROP Walk: October 10
• Public Safety Day: October 10
• CDM Centennial Events: October 14 -17
OTHER
Training
• Southern California Municipal Athletic Federation (SCMAF) - Staff participated at the
annual Southern California Municipal Athletic Federation (SCMAF) Institute at the
Ontario Convention Center on October 7. Over five hundred Recreation professionals'
from throughout Southern California attended the event. In addition to attending the
Institute, Newport staff were presenters for three sessions:
— The City's outstanding Park Patrol program, about which staff regularly receive,
inquires. Over 25 conference participants attended the training. This presentation
was made by Scott Williamson, Matt Dingwall and Craig Brown of the Recreation
Division.
— "The A to Z of Contract Classes and How to Contract Instructors" and "The Power of
PowerPoint" made by Recreation Manager Matt Lohr and Erica Green of the City of
Riverside. Over 60 conference participants attended each of the two trainings.
Newport Beach staff continue to be leaders in the profession and other cities contact
the City of Newport Beach for ways to start or enhance existing programs.
• National Parks Et Recreation Association (NRPA) Conference - Superintendent McGuire
attended the Conference in Reno in October and returned with new information and
ideas. Programs attended included marketing, sponsorships ideas, programs for special
events, teen activities and even how to fix leaky roofs and walls. Two days in the
exhibit hall with vendors produced lots of discussions about new products and services.
• • Trainings in November
— Recreation Manager Sean Levin will attend the CPRS Administrators Institute in
Monterey from November 14 - 17. This institute is a wonderful management training
opportunity.
Monthly Activities Report
Page 8
(Item 3)
October 5, 2004
• — Senior Lifeguard Adam Leu attended the annual California Aquatic Management
Conference in Chula Vista. The conference provided aquatic management staff with
high quality training and at an affordable price and will continue to enhance and
expand the City's aquatics program.
Recreation Coordinator Recruitment - Staff interviewed candidates for the
Aquatics /Contract Classes Recreation Coordinator on October 26 with 2nd interviews on
October 29, 2004. An announcement of the final candidate will be made soon.
Staff Attends Community Service Fair at CDM - Recreation staff participated in Corona del
Mar High School's Community Service Fair on October 1 which brought 30 local non - profit
organizations together to give students an opportunity to find volunteer activities to fulfill
their hours to graduate. Recreation Services offers many opportunities for students to
volunteer at Special Events throughout the year.
l__I
Monthly Activities Report
Page 9
. SENIOR SERVICES
To: Parks, Beaches and Recreation Commission
U
•
From: Celeste Jardine -Haug, Recreation Superintendent
Re: Senior Services Division Monthly Activities Report
(Item 3)
October 5, 2004
Lectures - A special lecture entitled, "Are You Afraid of Flying ? ", was held October 6 by
35 year pilot Captain Ippolito, who is also the author of "Leaving on a Jet Plane ".
OASIS Open House - The Friends of OASIS hosted an Open House on October 14 as part of
the Centennial Celebration for Corona del Mar. Docents were available to tour guests
through the Center to give them a taste of the type of activities offered at the Center.
Photos of old Corona del Mar were on display in the lobby during this event with light
refreshments served.
Oktoberfest - The Center held an Oktoberfest celebration
complete with an oom -pa -pa Band and bratwurst for lunch.
This event was held on October 15 with 160 people joining
in on the fun.
afore, staff
The Band is Back - It has been wonderful having the OASIS Dance Band back once a month
engagement. Thanks to the new leadership of the Friends of OASIS, the Center has been to
hold a ballroom dance on the 3`d Friday of each month. The Board of Directors voted to
fund this event. Approximately 100 people attend this event.
Sock Hop Fun - On October 29 the Center held it's second "Sock Hop" and danced to the
early tunes from of the newly- renovated jukebox a donation made by Commissioner
Ruzicka.
Monthly Activities Report
Page 10
• PARTICIPANTS ATTENDING
RECREATIONAL CLASSES
PERSONALIZED SERVICES PROVIDED
Includes:
(Item 3)
October 5, 2004
10,388 CUSTOMERS
5,497 CUSTOMERS
1,707 CUSTOMERS
Blood Pressure
62
Housing counseling
40
Braille
22
Information /Referral
1,001
Counseling - persons
40
Legal Assistance
11
Eldercare
7
Senior Assessment(hrs)
55
Employment
20
Telephone Reassurance
315
HICAP
3
Visual Screening
4
Homerepair Program
0
Transportation
127
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van /Shuttle 1.030
1,030 CUSTOMERS
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
1,556 CUSTOMERS
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTEI
1,833.00 HOURS
Includes:
Kitchen & Home
( *equiv. to 9 full -time employees)
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS
174 CUSTOMERS
Day Trips
Long Trips
Viejas Casino
44
Philadelphia
22
Getty Museum
40
Knotts Berry Farm
50
Ronald Reagan
40
SPECIAL ACTIVITIES
424 CUSTOMERS
Pankcake Breakfast
106
OASIS Golfers
144
Computer Friends
92
Sunday Movies-
Movie - Mona Lisa Smile
30
Cast Away
26
UCI Lecture - Pain Management
50
Bridget Jones's Diary
30
Tax Assistance
10
Cheaper by the Dozen
21
DMV Lecture
22
Hidalgo
21
Autumn Tea & Fashion Show
145
•
(Item 4)
November 16, 2004
RECREATION Ft SENIOR SERVICES DEPARTMENT
To: Parks, Beaches and Recreation Commission
From: Sean Levin, Recreation Manager
Re: Lighting Request from Newport Riptide
RECOMMENDATION
Approve the use of the field lights at Arroyo, Bonita Creek and Grant Howald Parks until 10pm
on Saturday, January 29, 2005 and until 8pm on Sunday, January 30, 2005 for the Newport
Riptide 18 and Under Girls Fast Pitch Softball Team Triple Crown Tournament.
BACKGROUND
Council Policy B -15 — Parks, Beaches Er Recreation Commission Decisions authorizes the
Commission to modify the existing hours of operation of the lights on the fields. Lights are
normally not approved on an ongoing basis for Saturday or Sunday, however the Commission
has granted occasional use for tournaments.
Newport Riptide is a competitive travel ball team that is affiliated with the Youth Sports
Group, Pacific Coast Girls Fast Pitch Softball League. Traveling teams are typically made up
of over 50% residents, however all the opponents are non - residents. In the case of this
tournament request, it is anticipated that there will be a total of 25 teams competing, with
Is one Newport Beach team guaranteed. This event is the major fundraiser for the Riptide with
proceeds being raised from snack bar sales. Council Policy B -13 — Public Use of City
Facilities, Regulations and Restrictions, section E states:
Non - profit 501 (c) (3) groups may use the facility for fundraising activities and
charge entrance fees and collect donations provided that a detailed pion of
the event, including the expenses, marketing plan and procedure for collecting
fees, is submitted with the rental application. The group treasurer will be
required to submit a financial report following any such activity.
The requested dates are during the winter maintenance period and will not conflict with any
pre- allocated field use. If approved this would be the fourth year for this tournament. Last
year's tournament was a success with no resident complaints.
Light charges will be assessed at $30 per hour per field. The Newport Beach Riptide has been
determined to be a Resident Non - Profit Youth Serving Organization and will also be charged
an $11 per hour field use fee in accordance with the Park and Facility Rental Fee Schedule.
If approved, staff will also require them to apply for and receive an approved Special Event
Permit and insurance for this event. The Special Event Permit will require the Newport Riptide
to notify the appropriate Homeowners Associations adjacent to the parks.
Attachments
1. Council Policy B -13
• 2. Council Policy B -15
3. Correspondence from Barry Grumman, Newport Riptide
,A
•
LAW OFFICES OF BARRY JON GRUMMAN
A Professional Corporation
610 Newport Center Drive, Suite 450
Newport Beach, California 92660
Telephone (949) 719 -6888 (323) 569 -8113
Facsimile (949) 719.6881
BJG 130earthfink.net
October 21, 2004
Parks, Recreation & Beaches Commission
City of Newport Beach
3300 Newport Blvd
Newport Beach, California 92663
Attn: Andrea McGuire
Community Services Department
RE: Request for Utilization of Field Lights for the Newport Beach Classic
January 29 -30, 2005
Dear Ms. McGuire:
Please recall that I am the head coach of the Newport Beach Riptide 18 and under girls
fast pitch softball team which is affiliated with the Pacific Coast Girls Fast Pitch Softball
•
League, a California non -profit public benefit corporation. The Newport Beach Riptide girls are
primarily Newport Beach residents who have grown up in the Pacific Coast League and have
progressed in ability to the point where they are now an extremely competitive travel ball team.
Newport Beach Riptide is desirous of hosting an event known as the Newport Beach Classic
which is a Triple Crown World Series qualifying tournament on January 29 -30, 2005. We are
currently going through the process of reserving those dates with the city and as part of that
process this request is made to your department for utilization of the lights at the fields sought to
be reserved.
The proposed tournament will entail the use of 3 local fields - Bonita Creek, Arroyo and
CYC. Due to the number of teams that will be coming to this tournament it will be necessary to
schedule some games after it would normally become dark. We will need the lights at the fields
and would request that they be on until 10:00 P.M. Saturday, January 29 and 8:00 P.M on
Sunday, January 30, 2005. Please recall that a light request was made and approved relative to
the Newport Beach Classic we hosted in 2002 and 2003. The event was conducted without
problems of any kind and I am unaware of any resident complaints regarding the field lights.
The Newport Beach Classic is going to be a great event for the girls of Newport Beach.
It is anticipated that a 12 and under team affiliated with the Pacific Coast League will also be
participating in this event along with other teams from the Newport Beach area. This is an
exceptional opportunity for our girls and I am certain that any concerns that the city has
• regarding the utilization of the fields can be adequately addressed.
A
Parks, Recreation & Beaches Commission
October 21, 2004
• Page 2
Please feel free to contact the undersigned at any time regarding this request and thank
you very much for any assistance and cooperation you render regarding the Newport Beach
Classic.
BJG /st
•
•
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LJ
►-1
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PUBLIC USE OF CITY FACILITIES
PURPOSE
B -13
City facilities, which include parks, playing fields, gymnasiums, community rooms and
swimming pools, are available to the public for civic, social, educational, athletic and
cultural activities. It is the intent of this Policy to provide use regulations and application and
scheduling procedures to accommodate all groups that wish to use City facilities.
PROCEDURE
A. Applications to use the City facilities must be made on forms provided by the
Recreation B: Senior Services Department. Applicants must provide all information as
may be required by the Department to assure compliance with the requirements and
regulations of this Policy.
B. Applicants will be required to pay a security deposit in an amount that will promote use
of the Recreation 8 Senior Services facilities in an orderly manner without damage to
the facilities. Security deposits will be refunded upon inspection of facilities and
confirmation that no property damage has occurred.
C. Applicants will be required to acknowledge that neither the City nor the Recreation it
Senior Services Department assumes any liability for injury or loss of personal
property. Prior to the use of the facility, the application must have approval of the
Recreation ft Senior Services Director or designated representative.
D. Approval or denial of an application will be provided within five working days of receipt
of a completed application.
E. Reservations for use of Recreation Ii Senior Services facilities may be made up to six
months in advance, but no later than five working days before the event. Any
organization using City facilities on an ongoing basis shall notify the Recreation it
Senior Services Department when there is a change of officers or of organizational
policy.
F. The City of Newport Beach is not liable for any and all accidental injury to any and all
persons or loss or damage to group or individual property. When it is deemed to be in
the best interest of the general public, the City of Newport Beach will require the
permittee to furnish a Certificate of Insurance naming the City of Newport Beach as an
additional insured. The amount of the insurance shall not be less than $1,000,000 per
occurrence of commercial general liability insurance.
G. A contract shall not be transferred, assigned or sublet. All contracts will be issued for
specific facilities and for specific hours, and the premises must be vacated as
scheduled.
H. The application must be completed and
attend, supervise and be responsible
residency may be required at the time
rate.
REGULATIONS AND RESTRICTIONS
signed by an adult age 21 and over who will
for the entire event or activities. Proof of
:)f application in order to receive the resident
All uses of Recreation li Senior Services facilities will be subject to the following regulations
and restrictions:
A. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal
facilities operated by the Recreation & Senior Services Department, except beer and
wine may be served for special occasions at the OASIS Senior Center multi - purpose
room when done in compliance with State Alcohol Beverage Control regulations and
approved in writing by the Recreation It Senior Services Director. Approval to serve
beer and wine at the OASIS Senior Center shall not be deemed to approve service of
alcohol in violation of Section 25604 of the Business and Professions Code. The
Recreation ft Senior Services Director will require the permittee to pay City costs to
provide additional security.
B. Smoking is prohibited in all City facilities including restrooms.
C. For all indoor facility rentals involving young people, 18 years and under, there shall be
at least one adult for every 20 minors, or increments thereof, in attendance, who shall
remain in the facility for the duration of the activity.
D. No group's activities shall interfere with the administration of the Recreation It Senior
Services Department.
Non - profit 501 (c) (3) groups may use the facility for fundraising activities and charge
entrance fees and collect donations provided that a detailed plan of the event,
including the expenses, marketing plan and procedure for collecting fees, is submitted
with the rental application. The group treasurer will be required to submit a financial
report following any such activity.
F. Facilities and equipment are to be left in the same condition as they were prior to the
rental. The permittee is responsible to pay for any damage to property or loss of
property. A fee equal to total replacement cost will be charged. It shall be the
responsibility of the permittee to see that unauthorized portions of the facility are not
used. Continued or repeated use of City facilities will be contingent upon care of the
facility, property and equipment, and observance of all approved rules and
regulations.
G. No gambling of any kind shall be conducted on, or in, City facilities, and the permittee
shall insure that no disorderly or illegal conduct shall be allowed in any facility.
The use of public address equipment will be limited to that provided by the facility,
unless written approval has been secured by the Recreation f& Senior Services
Department through a Special Event Permit.
Private groups wishing to collect fees, donations or admission charges will be
considered commercial users.
J. The capacity of City facilities shall not be exceeded.
K. Storage space will not be granted to any ongoing activity or uses.
L. Facilities are not available for reservations on the following holidays: Christmas Eve,
Christmas Day, Easter, President's Day, Independence Day, Labor Day, Memorial Day,
New Year's Eve, New Year's Day, Thanksgiving and Veteran's Day.
• M. All persons using the facilities shall observe and obey regulations of this policy, the
rules of the Recreation ft Senior Services Department and all applicable City, State
and Federal laws, rules and regulations.
FEE CLASSIFICATIONS - PRIORITIES OF USE
Permission for use of City facilities shall be granted on a first come first served basis, subject
to the following priorities:
A. All official Recreation 6t Senior Services Department initiated and /or conducted
activities, including those of the Friends of OASIS at the OASIS Senior Center.
B. All official City of Newport Beach activities.
C. All official City co- sponsored groups and /or activities such as community groups and
activities which are non - profit, self governing, privately organized and of an
educational nature which may be brought under the sponsorship of the Recreation 8
Senior Services Department.
D. Official public agency sponsored programs and activities not included in A, B, and C
above.
E. Youth Sports Commission Member Organizations.
F. Resident non - profit youth serving organizations with 50% or more of membership
consisting of Newport Beach residents.
G. Recreational, social or civic activities of groups which are resident promoted and
sponsored by local non - profit" organizations which are open to the public and have 50%
or more of memberships consisting of Newport Beach residents.
is H. Recreational or social activities of private Newport Beach residents which are not open
to the public.
I. Recreational, social or civic activities and /or groups which are non - resident promoted
and sponsored by non - profit organizations which are open to the public, but not
qualifying under D above.
J. Schools, colleges, hospitals and other similar civic groups not qualifying under the
definition of non - profit.
K. Others.
FEES, DEPOSITS AND CANCELLATION PROCEDURES
Fees may be charged for the use of City facilities and shall be established and periodically
adjusted by the Parks, Beaches It Recreation Commission and approved by the City Council.
Fees are imposed to cover overhead, processing, deposits, maintenance and replacement
costs for application and scheduling and maintenance of the facilities.
A. A security deposit will be required for all room rentals. All or a portion of the deposit
may be retained by the Recreation Et Senior Services Department after inspection of
the facility by the Recreation it Senior Services Director or a designated
representative and a determination that the facility has not been left clean and /or in
good repair.
• B. A separate additional cleaning fee will be charged for rental of the OASIS Senior Center
multi - purpose room.
C. No fee or deposit shall be charged for use of City facilities by the City of Newport
Beach, the Friends of OASIS when utilizing the OASIS Senior Center, during normal
•
•
•
business operational hours, or events co- sponsored by the City of Newport Beach or its
departments, with the exception of set -up charges and fees for lighting usage.
D. Cancellations for any facility other than the OASIS Senior Center multi - purpose room
may occur seventy -two hours prior to the scheduled use of facilities without forfeiting
fees collected by the City, with exception of a City service refund processing fee.
Cancellations with less than seventy -two hours notice will be charged a cancellation
fee established by resolution of the City Council. In the event of cancellation by the
City, notice will be given as far in advance of the scheduled use as possible.
E. Cancellation of rentals by users for the OASIS Senior Center multi - purpose room that
occur less than thirty days prior to the scheduled use of the facility will be charged
25% of the rental fee. Cancellations with less than seventy -two hours notice will be
charged the entire rental fee.
* Non - profit status is defined as an organization that is so defined by the Internal Revenue
Service, 3 501(c) (3) and has a State of California Tax Identification Number.
Adopted -May 26, 1998
Amended - May 8, 2001
Amended - April 23, 2002
Amended £t Reassigned - April 8, 2003
Amended - July 22, 2003
B -15
• PARKS, BEACHES AND RECREATION COMMISSION DECISIONS
The Commission shall, among other powers and duties, have the authority to make decisions
on the following proposals relating to park and open space facilities and outdoor recreational
activities:
A. Any proposal to install new lighting facilities in any recreational area owned or
controlled by the City of Newport Beach except low level lighting installed solely for
the purposes of safety or security;
B. Any proposal to establish new, or significantly modify, existing hours of operation of
any recreation facility or the hours during which recreational activity is permitted on
City property. For purposes of this subsection, any proposal to establish or extend the
hours of operation or recreational usage after 10:00 p.m. Monday through Thursday,
after 9:00 p.m. Friday through Sunday or before 7:00 a.m. on any day shall be subject
to approval by the Commission. The provisions of this subsection shall not require the
Commission to confirm or validate hours of operation in existence as of the effective
date of this Council Policy. The time frames in this section do not include time
allocated to clean recreational areas after activities are complete or continued
Lighting to facilitate clean -up;
C. Any proposal to install new recreational equipment or facilities within 100 feet of the
• exterior boundary of any property zoned for residential use. The provisions of this
subsection shall not apply to the replacement or repair of existing recreational
equipment or lighting facilities;
D. Any proposal to construct or improve recreational facilities or recreational areas that
could reasonably be expected to significantly increase noise or traffic in any
residential area. The provisions of this subsection shall not apply to the replacement,
repair or enhancement of existing equipment or landscape, improvements designed
and intended to improve public safety, or modifications to open space or recreational
areas that do not significantly increase the area or facilities available for recreational
activities.
NOTICE
The Commission shall, prior to taking any action on any of the proposals described in
Paragraphs A - D, provide written notice of the proposal to all owners of residentially zoned
property within 150 feet of the property that is the subject of the proposal. The written
notice shall specify the substance of the proposal and the date, time and location of the
meeting at which the proposal is to be considered. In determining the ownership of property
the City shalt use the latest equalized assessment roll. The exterior boundaries of each
parcel shall be used in calculating the distance between the residential parcel and the
property that is the subject of the proposal.
APPEAL
Any person shall have the right to appeal to the City Council any Commission decision on any
of the proposals described in Paragraphs A - D. The appeal must be in writing and filed with
the City Clerk within fourteen days after the date on which the Commission took action on
the proposal. The appeal shall not be accepted unless accompanied by the fee established by
Resolution of the City Council. The hearing on the appeal shall be scheduled within thirty
(30) days after the appeal is filed with, and accepted by, the City Clerk. The City Council
shall, in ruling on the appeal, consider the information, documents and testimony presented
to the Commission and other relevant information known to the appellant when the matter
was presented to the Commission.
COUNCIL CALL -UP
Any member of the City Council shall have the right to call up for review (call -up) any action
or decision of the Commission on any of the proposals described in Paragraphs A - D. The
hearing on the "call up" shall be conducted in accordance with the procedures for an appeal
as specified in the Appeal section of this policy.
Adopted - September 13, 1999
Reassigned - April 8, 2003
is
•
me
TO:
F 7- 77 J \ia r
FROM:
Parks, Beaches and Recreation Commission
General Services Director
SUBJECT: Tree Donation
Recommendation
PB &R Commission Agenda
Item No. -_
November 16, 2004
To consider a Cassia leptophylla tree donation from the Stop Polluting Our Newport
organization that would be planted at the City parking lot on West Coast Highway and
Superior Avenue.
is Discussion
In 1997, Stop Polluting Our Newport (SPON) proposed to donate trees in recognition of
outstanding individuals to be placed in City parks as part of SPON's annual Frank and
Frances Robinson Environmental Award program.
Staff received an inquiry and subsequently the attached letter dated November 1, 2004
from Mr. Howard Hall, Co- Presiding Officer of SPON, regarding a proposed tree
donation for the City parking lot noted in the recommendation in recognition of Louise
Greeley (Attachment A).
In previous years SPON tree donations have included a 5" x 7" plaque as part of the
program even though tree donations are not considered a major donation qualifying for
other than a 2" x 6" plaque inscribed with either "Donated for " or "Donated
by ." The proposed plaque size would be 5" x 7" and the verbiage would read as
per the attached.
As the Commission may remember, they acted upon staff recommended changes to the
G -5 Policy at the October Commission meeting, which while not yet approved by the
Council, would negate any plaques associated with the tree donations costing less than
• $4,000. For this reason, staff is forwarding this donation request to the Commission for
consideration with a recommendation of the standard 2" x 6" plaque, in accordance with
the current G -5 Policy. As a matter of information, the tree donation is valued at $195.
Mr. Hall has received a copy of this report and a notice of the November 16th
• Commission meeting.
•
•
Very respectfully,
David E. Niederhaus
Attachment: (A) Letter from Mr. Howard L. Hall (SPON) dated November 1, 2004
(B) Photos of the proposed tree donation location
(C) Map of proposed siting of donated tree
P:WSERS \GSV\Sh.r&Parks 2W4\.a . Beachesand 111604.doc
9 November 1, 2004
Mr. Marcelino G. Lomeli
Parks and Trees Maintenance Superintendent
City of Newport Beach
Post Office Box 1768
Newport Beach, California 92658 -8915
Dear Mr. Lomeli,
In response to the information you provided me regarding tree donations, I am
writing to advise that I would like to proceed with a donation to the City of
Newport Beach.
I would like to donate one
tree to be installed at
along with the standard 5" x 7" plaque with the previously permitted verbiage/
attached. I understand that this request is subject to approval by the City of Newport
Beach Parks, Beaches and Recreation Commission.
If you have any questions or require additional information you may reach me
at (qq q) 6 7S- 0 rJ. . Thank you for your assistance.
Sincerely,
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FROM:
Parks, Beaches and Recreation Commission
General Services Director
SUBJECT: Tree Donation
Recommendation
PB &R Commission Agenda
Item No. C-0—
November 16, 2004
To consider a Cinnamomum camphora tree donation from the Stop Polluting Our
Newport organization that would be planted at Bayview Park.
Is Discussion
In 1997, Stop Polluting Our Newport (SPON) proposed to donate trees in recognition of
outstanding individuals to be placed in City parks as part of SPON's annual Frank and
Frances Robinson Environmental Award program.
Staff received an inquiry and subsequently the attached letter dated November 1, 2004
from Mr. Howaid Hall, Co- Presiding Officer of SPON, regarding a proposed tree
donation for Bayview Park in recognition of Gene Atherton (Attachment A).
In previous years SPON tree donations have included a 5" x 7" plaque as part of the
program even though tree donations are not considered a major donation qualifying for
other than a 2" x 6" plaque inscribed with either "Donated for " or "Donated
by ." The proposed plaque size would be 5" x 7" and the verbiage would read as
per the attached.
As the Commission may remember, they acted upon staff recommended changes to the
G -5 Policy at the October Commission meeting, which while not yet approved by the
Council, would negate any plaques associated with the tree donations costing less than
$4,000. For this reason, staff is forwarding this donation request to the Commission for
• consideration with a recommendation of the standard 2" x 6" plaque, in accordance with
the current G -5 Policy. As a matter of information, a tree donation is valued at $195.
Mr. Hall has received a copy of this report and a notice of the November 16th
is Commission meeting.
Very respectfully,
David E. Niederhaus
Attachment: (A) Letter from Mr. Howard L. Hall (SPON) dated November 1, 2004
(B) Photos of the proposed tree donation location
(C) Map of proposed siting of donated tree
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• November 1, 2004
Mr. Marcelino G. Lomeli
Parks and Trees Maintenance Superintendent
City of Newport Beach
Post Office Box 1768
Newport Beach, California 92658 -8915
Dear Mr. Lomeli,
In response to the information you provided me regarding tree donations, I am
writing to advise that I would like to proceed with a donation to the City of
Newport Beach.
I would like to donate one Caorv�o�- tree to be installed at a pug
-Poll v �- Gowen, Rita. 9 along with the standard 5" x 7" 0
plaque with the previously permitted verbiage /attached.
I understand that this request is subject to approval by the City of Newport Beach
Parks, Beaches and Recreation Commission.
• If you have any questions or require additional information you may reach me
at Lq'f q) 67-5— 0 S q Z . Thank you for your assistance.
Sincerely,
4MwaJ ;( 4&_ ffoWAd k, MALL
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PB &R Commission Agenda
Item No. I
November 16, 2004
TO
FROM:
Parks, Beaches and Recreation Commission
General Services Director
SUBJECT: Park Donation
Recommendation
To consider a park donation from Councilperson and Mrs. Don Webb to be sited at
Bayview Landing Park in recognition of a long term City employee, Pat Dunigan.
• Background
Park and street donations are reviewed for acceptance by the Parks, Beaches, and
Recreation Commission in accordance with the attached Council Policy G -5.
The Webb's, as noted in the attached letter, wish to donate a boulder and a plaque
recognizing a long term City employee, the late Pat Dunigan. The boulder would be an
additional boulder for the new passive view park being developed by the Irvine Company
at the northwest corner of East Coast Highway and Jamboree Road. The park for
identification purposes until a City name is selected, has been referred to as "Bayview
Landing Park."
Mr. Pat Dunigan was employed by the City as a Public Works field engineer from 1960
to 1993. During that time period he was instrumental in the development and completion
of numerous public works projects similar to Bayview Landing Park. He recently passed
away.
Discussion
Bayview Landing Park plans provide for a number of boulders to add a natural setting to
the Park. The addition of one boulder and a memorial plaque would not degrade the
appearance of the Park in staff's opinion.
It should be noted that the Commission, at their October meeting, accepted staff's
recommendation to disallow any plaques for donations less than $4,000. Since it is
unlikely that the price of a boulder and a plaque would approach such a sum, staff is
recommending that the Commission, consider the Webb's donation request and permit
the recognition of Mr. Dunigan in a very appropriate setting.
A copy of this report has been mailed to the Webb's.
Very respectfully,
David E. Niederhaus
Attachments: (A) Council Policy G -5 (Park and Street Improvement Donations)
(B) Councilperson and Mrs. Don Webb's letter of October 11, 2004
•
FUSERS\GMSharcdl"a 2004\ Parks, Beaches and Rccreation ConunissionWOvenibcr 2W \Report. Par Wonaion.Councilpe nand nr nWebb. 111604.doc
0
0
G -5
PARK AND STREET IMPROVEMENT DONATIONS
The City Council recognizes the need to provide residents with the opportunity to
donate trees, benches, and drinking fountains or related park and street improvement
items. This policy establishes criteria for donations to assure attractiveness, usefulness
and the capability to be maintained.
TREE DONATIONS
The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite
in Corona del Mar shall be identified as one area where a tree with a bronze plaque can
be installed. Other trees with plaques can be donated and installed at locations
recommended by the General Services Director and approved by the Parks, Beaches
and Recreation Commission.
BENCH DONATIONS
It shall be the responsibility of the Parks, Beaches and Recreation Commission to
. designate the type, style, design, and placement of City -owned benches on City
property. Areas of placement may be parks, streets, along the beachfront, within
villages, commercial districts, and neighborhoods, on a specific island, etc. Once an
area has been designated with a certain style or type of bench, the Parks, Beaches and
Recreation Commission may require that the designation be changed only by a formal
request for a redesignation.
The factors to be addressed in preparing the list of approved benches for the City as
well as the final design for a specific site will include at a minimum: size, usage,
vandalism, traffic, security, view obstructions, location, style reflective of neighborhood
and cost. The Arts Commission will provide design review assistance as required.
Donation requests will be submitted to the General Services Department and meet the
following requirements.
A. Bench donations along a City street or beachfront will require the approval of the
General Services Director and the Traffic Engineer.
B. Bench donations within a commercial district will require notification of, and an
endorsement from, the local business association.
• 1
r 1
G5
C. Bench donations for parks within a residential community will require
notification of residents within 300 feet of placement and an endorsement from
the homeowners association, when applicable.
PARK AND STREET AMENITIES
Items such as benches, drinking fountains, tables, etc., can be donated to be included in
the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to
Donated by (Name) or Donated for (Name) as a means of identifying the donation.
Donors of major park improvement gifts may elect to provide a dedicatory_plaque not
exceeding 5" x 7 with name, date and appropriate text not exceeding 25 words.
All donations must be approved by the Parks, Beaches and Recreation Commission.
The cost of a donated item, including identification plaque, shall be borne totally by
private funds. The City will assume ownership and maintenance if accepted and placed
in a public park or on a sidewalk unless other arrangements have been agreed upon.
The City will not assume responsibility for replacement due to vandalism or theft.
Adopted - July 22,1992
Amended -January 24,1994
Amended - June 27,1994
Amended - June 24,1996
Formerly I -15
• 2
Don and Jan Webb
1821 Mariners Drive
Newport Beach, CA 92660
October 11, 2004
Homer Bludau
City Manager
3300 Newport Boulevard
Newport Beach, CA 92663
Dear Mr. Bludau,
In September, Pat Dunigan passed away. He retired from his Field
Engineer's position with the City Public Works Department in 1993 after 33
years of service. He began to come to Newport Beach with his family in the
mid 1930's. In his memory, we would like to purchase a boulder with a
plaque to be placed on it.
The Bayview Passive Park will have 1 or 2 clusters of boulders for informal
seating areas. The boulder we would like to donate could be placed in one
of these areas.
Could you please let me know how we can accomplish our goal of
remembering a long time city resident and city employee.
(� y�7",
Don and Jan Webb
0
9�-1)04t"o cav4L-,
Item 8
November 16 2004
An oral presentation will be made at the
meeting. The Newport Village Concept Plan is
attached for your review.
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(Item 9)
November 16, 2004
0 Recreation Ft Senior Services Department
TO: Parks, Beaches ft Recreation Commission
FROM: Marie Knight, Director
SUBJECT: Naming of Park Site at corner of Jamboree and PCH
The naming of the park site at the corner of Jamboree and PCH was discussed
at the October 19, 2004 Park Development Committee meeting and at that
time the Committee decided to obtain input from the community on the name
for the park. Staff worked with the Daily Pilot on an article that ran Saturday,
October 23 inviting the public to submit appropriate names. The article urged
people to think about the history of the site when making their suggestions.
One hundred and twenty suggestions were received, with only a handful of
duplicates. The Park Development Committee will review the suggestions at
their November 16 morning meeting and bring to the Commission that evening
• meeting a condensed list from which the Commission will make their
recommendation to the City Council for a name for this park site.
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(1)
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PB &R Commission Agenda
Item No. VO
November 16, 2004
ffel
FROM:
Parks, Beaches and Recreation Commission
General Services Director
SUBJECT: Reforestation Request
Recommendation
To consider a reforestation request for 300, 302, 304, 310 -312 Larkspur Avenue.
History
Jay D. Rifkin, Marilyn Clark, Phyllis Joy Speek, and George Broughton, property
owners of 300, 302, 304, 310 -312 Larkspur Avenue, have submitted the attached Tree
Reforestation Request forms pursuant to Council Policy G -1 requesting the
reforestation of five River She -Oak parkway trees that are planted adjacent to their
residences. The replacement tree will be a Stenocarpus sinuatus (Firewheel Tree).
Staff has attached Tree Inspection Reports, Tree Appraisals, and photographs related
to the request.
Discussion
The applicants have requested the tree removals under the Reforestation guidelines of
the G -1 Policy. The applicants submitted the attached tree removal applications
dated, August 20, September 3, September 29 and October 6, 2004.
The applicants have provided a list of signatures of 60% of the adjoining property
owners, including the applicants, as required by the G -1 Policy criteria and 95% of the
property owners were notified of the petition. Please see the attached Petition
Response List and map which indicates property owner's responses. Additionally, the
applicants have agreed to incur the total cost of the tree removals and replacements
which is $1,872. It should be noted that the current appraised value of the five trees is
$13,000.43.
. The four property owners are attempting to follow -up as a second phase of
reforestation for the east side of the street. The west side of the street was reforested
in June 2002 when three River She -Oak trees were removed.
FIUSEMSGMSharedWarks 20W4 uks, Bwhes snd Beereatlun CommimionWavember
2004@epoa LarkspurAveRe restationRquesLRiFlcin . Speek.Clark Broughton. 1116N doc
All requirements of the Council Policy G -1 have been met and staff is forwarding the
request to the Parks, Beaches and Recreation Commission to consider.
• The applicants and the President of the Corona del Mar Residents Associations have
received a copy of this report and a notice of the November 16`x' Commission meeting.
All affected adjacent property owners have been noticed of the proposed tree
removals.
Very respectfully,
David E. Niederhaus
Attachments: (A)
(B)
(C)
(D)
(E)
(F)
(G)
•
•
Tree Removal Request Application
Tree Inspection and Tree Appraisal Report
Agreement to incur Cost (Petition Letter dated
August 20, 2004)
Reforestation Petition Letter dated October 23, 2004
from applicants
Photo of City Designated Street Tree (Firewheel Tree)
Photos
Petition Response List and Map
P: \USERS \GSV hmedTR ks 2004\Rmks, Reaches mid Recreation ComrrvssionWovember
2000ReWa LmkapurAve.Refarastatio quesLIDfkin.Speek.Cla&Broughton. 111604.doc
0
CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
S�'�l' C1W_
Indicate the number and specie(s),(if known) of tree(s).
Located at: 300 LAP,KSQi)P, M_i ,3061 CoR6NA NI M. Cr QD425
Please be as specific as possible
Requestor
Property Owner
riCommunity Association
Other
Address/ Phone (Daytime) / Email
300 LA4kySev2 04jp%:c
L02c>aA O0- MAPZ CA
ctliea� y °t\y 1�3 i{Sl t l0`VFIG iLa fIOI.CD•`j
Isignature: `� .� Q?- Date: y _;W_b j
Print Name: aNA
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or more
Please provide copies of photos, bills, documents or any other related
material that will verify the checked items.
=Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
( *Greater than $500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arboricultural methods.
In advanced state of decline with no prospect of recovery.
• =Hazardous Defective, potential to fail, could cause damage to persons /property upon
failure. Assessment by Urban Forester will identify structural defects, parts
likely to fail, targets -if fails, procedures and actions to abate.
Beautification In conjunction with a City Council- approved City, commercial, neighborhood,
Project or community association beautification program. Revised 05/ 4
Section B. For Reforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating
hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
• problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
As initiated by:
Property Owner
Community Association
Other
Check all items applicable:
Tree(s) causing curb, gutter, sidewalk or underground utilities damage.
Wrong tree species for location
View encroachment
Area has clearly defined contiguous boundaries that include the tree(s) proposed.
Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
®Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
• up to 500' in either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated
by the General Services Department using the City tree maintenance contractor.
*There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual
City Council Policy G -1 for additional information.
Requestor Comments:
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Removals, except emergency, will be subject to the notification processes, time frames and authority as
specified in the City Council G -1 Policy.
Revised 0512004
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,�E.wt�oRr CITY OF NEWPORT BEACH
General Services Department
iJ Z
o'10FWL �t Tree Removal or Reforestation Application
Per City Council Policy G-1 (Retention or Removal of City Trees), I am reooestiae a tree removal(s) to be reviewed
by staff and submitted to either the Parks. Beaches, and Recreation Commission for consideration at a flfirre meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Ch4mbers. _ .N1
number and Weie(s),((f know) of free(s).
Located at: CA
Pfeare be as specjJk as possible
Requestor
Property Owner
Community Association
Pother
Signature:
• Print Name:
Section A. For Tree Removal Requests Only
Address/ Phone (Daytime) / Email
Removal Criteria (Check one or mores
Date: 16 -1z,— ESy
Please provide copies of photos, bills, documents or any other related
material that will verify the checked Items.
=Proven and repeated history of damaging public or *private, sewers, water rains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
('Greater than $500)
Repeated history of siguifiesu t interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arbMeultural methods.
In advanced state of decline with no prospect of recovery.
=Hazardous Defective, potential to fail, could cause damage to persons/propMY upon
failure. Assessment by Urban Forester will identify structural defects, parts
likely to fail, targets -if fails, procedures and actions to Abste.
• =Beaatinestiou In conjunction with a City Council- approved City, commercial, neighborhood,
Project or community association beautification program. own d M000+
_Section B For Reforestation Requests Only
Reforestation is the concept of systematically replacing problem or All Other Trees which are cresting
• hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
problem(s) they curate, or those which have reached their full life. and are declining in health, or are
simply the wrong species of tree(s) for the planhxl location.
As initiated by:
Property Owner
Community Association
Other
Check all items applicable:
RTree(s) causing curb, gutter, sidewalk or underground utilities damage.
K Wrong tree species for location
View encroachment
Area has clearly defined contiguous boundaries that include the tree(s) proposed.
Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
®Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both aides of the street
up to 500' in either direction from the location of the proposed reforestation site) as well as the
endosernent of the appropriate homeowners' association, if applicable.
• •A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owners) or group) to pay l00% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will he coordinated
by the tiMMI Services Department using the City tree maintcnsoee contractor.
"There shall be a minimum of a one -for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boxed trees and cost 5195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or s tree cannot be planted due to planting restrictions contained in City Council Policy G-6.
This form does not replace the requirements Of any of the City tree policies. Its an Is Intended to expedNe the tree
removal or reforestation requests and to ensure compliance with an City regairements. Please refer to Individual
City Council Policy G -i for additional informatiow
Removals, except emergemg4 will be subject to the notification processes, dale frames and autkority as
speclf ed in the City Council G -1 PaNcy.
Mewwaaaoe.
46
CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
Per City Council Policy G -I (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
Indicate the number and specie(s),(if known) of tree(s).
Located at: 30 `! Lar �-- r, �O /ty✓to lSz% �J%r
Please be as specific as possible
Requestor
Property Owner
Community Association
Other
Oignature:
Print Name: 6eerg e-_
Address/ Phone (Daytime) / Email
J / `t
9 Y
luv--� Date:
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or more)
Please provide copies of photos, bills, documents or any other related
material that will verify the checked items.
=Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
( *Greater than $500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arboricultural methods.
In advanced state of decline with no prospect of recovery.
• F]Hazardous Defective, potential to fail, could cause damage to persons/property upon
failure. Assessment by Urban Forester will identify structural defects, parts
likely to fail, targets -if fails, procedures and actions to abate.
=Beautification In conjunction with a City Council - approved City, commercial, neighborhood,
Project or community associanon beautification program. Raw 0512ON
Section B. For Reforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating
• hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
As
initiated by:
Property Owner
Community Association
Other
Check all items applicable:
causing curb, gutter, sidewalk or underground utilities damage.
tree species for location
encroachment
has clearly defined contiguous boundaries that include the tree(s) proposed.
communities, neighborhoods, or business organizations who apply for reforestation
'must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
• up to 500' in either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated
by the General Services Department using the City tree maintenance contractor.
*There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual
City Council Policy G -1 for additional information.
Requestor Comments:
Removals, except emergency, will be subject to the notification processes, time frames and authority as
specified in the City Council G -1 Policy.
Re ed 052004
AnaQ,iW-f,7 1-5
CITY OF NEWPORT BEACH — -- --
General Services Department
Tree Removal 7teforestation Application
Per City Council Policy G- I (Retention or Removal of City Trees), 1 am requesting a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first "Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
�0.. , _ Ts "n n
Inhale the number and specie(s),(if known) of lree(s). 77-�
Located at: 310/3/2 �ARLKS -Pwp- AYE— t Cltl"NA DozAAP- t C/Q g�L
Please be as specific as possible
Requestor Address/ Phone (Daytime) / Email
Property Owner as
Community Association
Other
nature: Date:
Print Name: f✓1�� 11;1 C L
If this i reforestation reques oceed to the reverse side of this form.---'!'
Section A. For Tree Removal Requests Only =
Removal Criteria (Check one or more
Please provide copies of photos, bills, documents or any other related
material that will verify the checked items.
Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
( *Greater than $500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot he cured by current nrboricultinal methods.
In advanced state of decline with no prospect of recovery.
•F—IIlazardous Defective, potential to fail, could cause damage to persons /property upon
failure. Assessment by Urban Forester will identify structural defects, parts
likely to fail, targets -if fails, procedures and actions to abate.
ElBeautification In conjunctmn with a City Council- approved City, commercial, neighborhood,
Project or cOmmunity association beautification program. R.�sed05r2M
Section B. For Reforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating!
hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
0 problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
As initiated by:
FIZIProperty Owner
Conununity Association
Other
Check all items applicable:
causing curb, gutter, sidewalk or underground utilities damage.
tree species for location
IflView encroachment
Area has clearly defined contiguous boundaries that include the tree(s) proposed.
Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a retorestation.
®Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
. up to 500' in either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commissionby'
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinaU
by the General Services Department using the City tree maintenance contractor.
*There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement;tr
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a2
boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individ
City Council Policy G -I for additional information.
Requestor Comments: k)EQa63T %1VC k4eFOREs
roil
Removals, except emergency, will be subject to the notification processes, time frames and
specified in the City Council G -1 Policy.
TREE INSPECTION REPORT
Name: Mr. Jay Rifkin
Address: 300 Larkspur Avenue
Phone Number: N/A
Request: Submitted by the property owner to be placed on the Larkspur Avenue
Reforestation Request for November 16, 2004, Parks, Beaches and
Recreation Commission meeting for consideration.
Botanical Name: Casuarina cunninghamiana
Common Name: River She -Oak
Designated Street Tree: Firewheel Tree
Estimated Tree Value: $2,924.81
Damage: N/A
is Parkway: Concrete Brick 1 urf (X)Other
Comments: Mr. Rifkin is one of four property owners within the 300 block of
Larkspur Avenue requesting reforestation. The four property owners
are attempting to uniform the block, since the west side of the street
has been planted with the new designated street tree as a result of a
previous reforestation.
Inspected by: Date: October 19, 2004
Johfi Conway
Recommendation: ToI consider the Reforestation Request and replant.
Reviewed by: f4 '�_ _ ate: October 19, 2004
Marcelino G. Lomeli
ce�
Reviewed by: x\ ► , til _ Date: %o.. -0s 424
David E. Niederhaus
Reforestation Costs:
• Removal - $234.00
Replant- $195.00
TOTAL $429.00
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TREE INSPECTION REPORT
Name: Ms. Phyllis Joy Speek
Address: 302 Larkspur Avenue
Phone Number: N/A
Request: Submitted by the property owner to be placed on the Larkspur Avenue
Reforestation Request for November 16, 2004, Parks, Beaches and
Recreation Commission meeting for consideration.
Botanical Name: Casuarina cunninghamiana
Common Name: River She -Oak
Designated Street Tree: Firewheel Tree
Estimated Tree Value: $2,924.81
Damage: N/A
Parkway: Concrete Brick Turf (X)Other
Comments: Ms. Speck is one of four property owners within the 300 block of
Larkspur Avenue requesting reforestation. The four property owners
are attempting to uniform the block, since the west side of the street
has been planted with the new designated street tree as a result of a
previous reforestation.
Inspected by: Q:L (=::� Date: October 19, 2004
JoAn Conway
Recommendation: '1To consider the Reforestation Request and replant.
Reviewed by:�iay�r° �✓` 'L ate: October 19, 2004
Mar 6ino G. Lomeli
clu_ �
Reviewed by: ,,, �� Date:
David E. Niederhaus
Reforestation Costs:
• Removal - $234.00
Replant - $195.00
TOTAL $429.00
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TREE INSPECTION REPORT
Name: Mr. George Gent Broughton
Address: 304 Larkspur Avenue
Phone Number: N/A
Request: Submitted by the property owner to be placed on the Larkspur Avenue
Reforestation Request for November 16, 2004, Parks, Beaches and
Recreation Commission meeting for consideration.
Botanical Name: Casuarina cunninghamiana
Common Name: River She -Oak
Designated Street Tree: Firewheel Tree
Estimated Tree Value: $2,924.81
Damage: N/A
. Parkway: Concrete Brick Turf (X)Other
Comments: Mr. Broughton is one of four property owners within the 300 block of
Larkspur Avenue requesting reforestation. The four property owners
are attempting to uniform the block, since the west side of the street
has been planted with the new designated street tree as a result of a
previous reforestation.
Inspected by: ( Date: October 19, 2004
John Conway
Recommendation: To consider the Reforestation Request and replant.
Reviewed by: NX - � ate: October 19, 2004
Mar elino G. Lomeli
C_-�
Reviewed by: ; Date: io
avid E. Niederhaus
Reforestation Costs:
• Removal - $234.00
Replant- $195.00
TOTAL $429.00
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TREE INSPECTION REPORT
Name: Ms. Marilyn Clark
Address: 310/312 Larkspur Avenue
Phone Number: N/A
Request: Submitted by the property owner to be placed on the Larkspur Avenue
Reforestation Request for November 16, 2004, Parks, Beaches and
Recreation Commission meeting for consideration.
Botanical Name: Casuarina cunninghamiana
Common Name: River She -Oak
Designated Street Tree: Firewheel Tree
Estimated Tree Value: $4,226.00, (2) trees
Damage:
Parkway:
Comments
N/A
Concrete Brick Turf (X)Other
Inspected by:
Ms. Clark is one of four property owners within the 300 block of
Larkspur Avenue requesting reforestation. The four property owners
are attempting to uniform the block, since the west side of the street
has been planted with the new designated street tree as a result of a
previous reforestation.
( 1__fN t.r—) Date: October 19, 2004
John Conway
Recommendation: To f consider the Reforestation, Request and replant.
Reviewed by: oa� ( Q aiu ~ atD e: October 19, 2004
Marce ino G. Lomeli
Reviewed by: ,���'. -1,A. Date: co L8 o`f
David E. Niederhaus
Reforestation Costs:
Removal -
$390.00
Replant-
$195.00
TOTAL
$585.00
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• Jay Rifkin
300 Larkspur Avenue
Corona Del Mar, CA 92625
August 20, 2004
Dear Property Owner:
We the residents at 300, 302, 304, 310, and 312 Larkspur Avenue, are
petitioning the City of Newport Beach to remove six City parkway street trees that
are located adjacent to our residence.
As required by the City Council Policy G -1, Retention or Removal of City Trees,
under the reforestation criteria, we will pay 100% of the removal and replacement
costs. The replacement parkway street trees will be Stenocarpus (Fire Wheel)
. tree(s), which will match the existing city trees that were put in last year directly
across the street in front of the four houses on the 300 block.
We are required to seek approval by petitioning at least 60% of my adjoining
property owners per the attached petition. Thank you for your time and
consideration.
Sincerely,
Jay Rifkin
Phyllis Speek
George Broughton
Marilyn Clark
is
T/0-+ (�)�
. Jay Rifkin
300 Larkspur Avenue
Corona Del Mar, CA 92625
(949) 723 -1451
October 23, 2004
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92658 -8915
RE: Reforestation petition for trees located at 300, 302, 304, 310, and 312
Larkspur Avenue, Corona del Mar, CA
To Whom It May Concern:
Enclosed please find petitions referencing the reforestation to trees at 300, 302,
• 304, 310 and 312 Larkspur Avenue, Corona del Mar. Please be advised that we
are now ready to go forward with our petition and have followed all the guidelines
of the G -1 policy. We received exactly 60% of our petitions back (including our
own) and had only one property owner vote against the reforestation. If there is
anything else we need to do, please do not hesitate to call us.
Thank you for your help in this matter.
Sincerely,
Jay Rifkin
Phyllis Speek
George Broughton
Marilyn Clark
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PB &R Com `ission Agenda
Item No.
November 16, 2004
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Official Parks Bench List
Recommendation
None, informational report only.
Background
In May 1996, City staff developed a list of various styles of park benches for review by the Parks,
Beaches and Recreation Commission.
After reviewing the list, the Commission appointed a Bench Committee who later met and
coordinated the selection of the attached Official Bench List after conferring with the Arts
Commission.
Diecnseinn
Since the adoption of the attached Official Bench List by the Parks, Beaches and Recreation
Commission, a number of other bench styles have been used in various City business districts after
lengthy selection processes. Staff has attached photos of the new bench styles used at the Balboa
Village, Corona del Mar, and Balboa Island business areas. Also attached are photos of Teak
benches used on the bayfronts of Little Balboa and Balboa Island.
Staff is prepared to address further details regarding park benches.
Very respectfully,
David E. Niederhaus
• Attachments: (A) Official Park Bench List with photos
(B) Photos of Corona del Mar Benches
(C) Photos of Balboa Village Benches
(D) Photos of Marine Avenue Benches
(E) Little Balboa and Balboa Island Benches
• OFFICIAL BENCH LI57 Agenda item No. b
There may be additional benches added to this list.
•
Bench Sub - Committee recommendation that:
The following list of park
benches be designated as
the
Official Bench List for the
City of Newport Beach.
All area,
designations would thus be
made from this list.
Design Manufacturer
Material Cost
Size
Brooks Brooks /Quick
Precast
Crete
Concrete
& recycled
plastic slats
Huntington Quick Crete
Precast $587.
84"
:Beach
Concrete
Columbia Timberform
Steel & 895.
76"
Cascade Craftsmen
Purpleheart
hardwood slats
Bench #10 DUMOR
Steel & 436.
72"
Recycled 498.
56"
Plastic
Infinity Recycle
Durawood 623.
60"
Design
(Recycled 676.
70"
plastic),
cast aluminum
& cast concrete
•
(Backless)
Neurert Quick Crete
Precast 248.
72"
Concrete
(Backless)
Victoria Q^.:ick Crete
Precast 295.
96"
Concrete
Medway BriCislWmerican
Kiln -dried 650,
72"
Teak
(Balboa Island Improvement Association bench, with
the
Association assuming all future
maintenance for the
teak
benches.)
There may be additional benches added to this list.
•
III �II,
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OFFICIAL BENCH LIST PHOTOS
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PB &R Commission Agenda
Item No. 19-
November 16, 2004
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: West Jetty View Park Landscape Improvements
Recommendation
To accept the recommendations of the Balboa Peninsula Point Association regarding tree planting at
West Jetty View Park.
Background
See attached and recycled Agenda Item #13 of October 5, 2004. The matter was tabled by Chairman
Tobin to allow the Balboa Peninsula Point Association (BPPA) an opportunity to address the matter
with their membership.
The BPPA met to discuss the issues on October 14th and the attached BPPA letter explains the
recommendations of the BPPA Board of Directors.
Discussion
The Balboa Peninsula Point Association recommendations are as follows:
a) Replant the two King Palms in the Park.
b) Do no replant the Triangle Palm in the Park.
Staff concurs with the Balboa Peninsula Point Association recommendations, however the King
Palms cannot be safely transplanted again until the spring of 2005.
0
U
The Balboa Peninsula Point Association has received a copy of this report, and the residents within
300 feet of the Park have also been noticed.
Very respectfully,
David E. Niederhaus
Attachment: (A) Parks, Beaches, and Recreation Commission Agenda Item No.13
of October 5, 2004
(B) Balboa Peninsula Point Residents letter of October 29, 2004
0
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PB &R Cotrtrnlis7sjton Agenda
Item No.
October 5, 2004
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: West Jetty View Park Landscape Improvements
Recommendation
To consider a petition submitted by several residents to enhance the landscaping at West Jetty
View Park.
Background
In 2003, City staff transplanted two large King Palms from the Corporation Yard to West
Jetty View Park. The palm plantings were done to replace several Canary Island Date Palms
that had died at the site due to Fusarium, a palm tree fungus.
During July 2004, a large specimen Triangle Palm that had been dedicated to the late Jack
Brooks, former Parks and Trees Superintendent, was also planted in the Park as a further
enhancement.
As a result of complaints about the additional tree plantings and improvements (concrete
curb planter) associated with the memorial tree, staff boxed and removed the three palm trees
on September I".
In early September, staff was queried by a Peninsula Point resident who lives adjacent to
West Jetty View Park, Mr. Bob St. John, concerning the Park tree removals. After hearing
the staff explanation, Mr. St. John volunteered to petition adjacent property owners to replant
the three palm trees. On September 270', staff received the attached petition.
Discussion
Staff is forwarding the petition for Commission consideration. •
2
Mr. St John and the President of the Balboa Peninsula Point Association have received a
copy of this report. Residents within 300 feet of the Park have also been noticed. 0
Very respectfully,
David E. Niederhaus
Attachment: Balboa Peninsula Point Residents Petition
r�
U
September 2004
Dear Balboa Peninsula Point resident:
As a resident of the Peninsula Point, I was about to call the City to thank them for
the addition of three beautiful, well placed palms in the Jetty View Park. As fast
as I thought about calling... they were gone.
After following the trail, I discovered that a few people didn't like them and were
able to get them "yanked.° I have spoken to the homeowners adjacent to the
park, and they feel as 1 do, it was a great loss. They'd like to see the trees
replanted.
Mr. Marcelo Lomeli, Park & Tree Maintenance Superintendent, Mr. Dave
Neiderhouse, General Services Director and Mr. Tod Ridgeway, Mayor have told
me if there is a consensus of homeowners that would like the palms replanted
they would do so.
If you would like to see these expensive, well groomed palms replaced in the
park, please take the time to add your name to my list.
Than ou,
Bob St John
2301 Channel Road
(Across the street from Jetty View Park)
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David Niederhaus
City of Newport Beach
P.O. Box 1768
Newport Beach, CA. 92658 -8915
Oct. 29, 2004
Subject: Tree plantings at Wedge Jetty View Park
Dear Mr. Niederhaus,
Thank you for your phone call. I always enjoy person -to- person. This is to put into writing the decision of
the Balboa Peninsula Point Assoc. regarding the tree plantings at the West Jetty View Park (The
Wedge). The Board met on Thurs Oct. 14 and addressed the issues. The meeting was well attended and
there was full discussion including Mr. St. John and Mr. Mexia both of whom had gathered petitions.
The board voted unanimously to request the following:
1. We request that the two King Palms be replanted as part of the ongoing maintenance of the urban
forest. We understand that the King Palms will be replanted to replace Canary Island Date Palms that
had died at the site due to Fusarium, a palm tree fungus. The planting sites are in the narrow grass strip
along the shoreline behind the benches. We also understand that you would like to keep the two King
Palms boxed until Spring so they can develop stronger roots.
2. We reject the request to plant a memorial or dedicated tree (Triangle Palm) in the lawn area on the
inland side of the park at the Channel Road street end, or to relocate it to any other site on the Peninsula
Point. Our reasons for taking this position are threefold: (1.) The BPPA has gone on record with the City
as being opposed to any more dedicated trees, benches or memorials in the parks and beaches of the
Peninsula Point. (2.) Residents expressed view - related concerns. (3.) Residents wanted the lawn area
left open and clear for use as a play or gathering area.
3. We believe we have reached a balanced and fair compromise and those attending the meeting were
in agreement with the Boards' decision. Thank you for giving us the extra time to address these issues
and thank you for working so closely with us.
Sincerely,
Kay Mortenson
BPPA liaison to PB &R
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