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PB &R Commission Agenda
Item No. D
January 13, 2005
TO: Parks, Beaches and Recreation Commission
FROM: Parks and Trees Maintenance Superintendent
SUBJECT: Parks and Trees Maintenance Divisions Activities Report - November and
December
Parks Maintenance Division Activities
1. One Commission approved tree donated by SPON was planted at Bayview Park.
. 2. Hydroseeding occurred at Castaways Park as scheduled in the Revegetation Project. Once the
plants germinate, they will provide color, texture and density to the Park this spring.
3. During December, the Public Works and General Services Departments received a Project of the
Year award for revegetation of Castaways Park from the Southern California Chapter of the
American Public Works Association. The Chapter includes Los Angeles, Orange, Riverside,
and San Bernardino Counties.
4. Park Maintenance Division staff provided traffic control and delineation for the first Orange
County Marathon that was routed through the cities of Newport Beach and Irvine. Parks
Maintenance Division staff reported to work at 3:30 am, and completed the event at 3:00 pm. It
was a long, but very safe and successful first time event.
5. The new landscaped median on MacArthur Boulevard, just north of Jamboree Road, was
completed and assumed by the City for maintenance.
6. A dozen Toyon trees were planted at Bonita Creek Park to screen the youth sports storage bins
located at the east side of the Park.
7. Park and Field Maintenance Divisions staff coordinated improvements with the Recreation
Department at Irvine Terrace Park, consisting of new walkways, a picnic table pad, and shade
structure, and new playground equipment.
•
• Upcoming Activities for January
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Parks Maintenance Division staff will continue coordinating the control of rodents
with contract services.
Tree Division Activities
During the month of November, 1218 trees were trimmed, 50 trees were removed as Problem Trees
—Phase II per the G -1 Policy, 3 trees were removed per Commission approved reforestation, 23
trees were planted, 55 trees were root pruned, and 11 emergency tree calls were responded to. The
Urban Forester received 160 tree maintenance requests.
1. The City's tree trimming contractor, West Coast Arborists, is currently grid trimming
trees within the Corona Del Mar area.
During the month of December, 895 trees were trimmed, 9 trees were removed as claim/general
liability related that were approved by the City Manager, 110 trees were removed per a
Commission approved reforestation within the Cameo Community Association, 3 trees were
planted, 95 trees were root pruned, and 37 emergency tree calls were responded to as a result of a
• severe rain and wind storm of December 28 - 29.
1. The City's tree trimming contractor, West Coast Arborists, continues to grid trim trees
within the Corona Del Mar area.
2. Since July 2004, under City Council direction and funding, staff has undertaken an
extensive root pruning effort. Combined efforts of the Field Maintenance and Tree
Maintenance Divisions and West Coast Arborists staff, have resulted in the root pruning
of 400 trees to date. This effort will mitigate any potential property damage as a result
of City tree roots and also provide for tree longevity in the Urban Forest. The extensive
work included root pruning, root barrier installation, and hardscape repairs at each tree
site.
3. The attached Tree Activity Report summarizes requests and field activities performed
during the past month.
4. The General Services Department staff used their expertise, knowledge, and equipment
as a means to improve the health to 13 Mexican Fan Palms located on Coast Highway
in Mariners Mile. The palms have performed poorly during the past year as a result of
methane gas intrusion into the adjacent soil and roots. A report conducted by Wallace
Soil Laboratories, as well as other consultants, advised staff to remove the existing soil,
backfill with #16 sand, and install vent tubes.
• 5. As a result of the removal of 172 trees over the past 2 months, 217 trees, 24" boxed
trees are scheduled to be planted by West Coast Arborists, commencing January 3. This
will significantly mitigate the recent street tree loss.
6. As directed by the City Council and the City Manager, staff identified a list of trees
throughout Newport Beach as Problem Trees per the criteria of the G -1 Policy. These
• trees had a repeated history of damaging public and private property despite specific
treatment by City staff to alleviate repeated damage. Problem Trees — Phase 1 (31
trees) Westcliff area and Phase 2 (50) Corona del Mar area were reviewed and approved
by the City Manager and each respective City Councilperson after an extensive field
tour. It is anticipated that Phase 3 will include 65 trees for removal and will be
primarily in the Eastbluff area.
Beach Maintenance Activities
See attached General Services Department, Activities Report for October and November.
U pect Ily,
meli
Parks and Trees Maintenance Superintendent
Attachments: (A) Tree Activity Report 2004- 2005
(B) General Services Department October and November Activities Report
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GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
October -04 Revised
• This This Month Total to Date Total to Date
Month Last Year Fiscal Year Last Fiscal Year
Street Sweeping, Beach Cleaning, Demo
FIELR MAfNTENANCE blWdl, 1N 31311:[
465
1,701
Street Patching: Tons of Blacktop
258
1 779
1,170
1,805
Misc. Cement cu. ft.) Footings, Meter Posts, etc
32
1 520
221
709
Curbing Lineal Feet)
336
1 289
1,713
979
29
Sidewalk (Square Feet ) 4" Thick
2,947
4,991
12,963
20,512
Concrete (cu ds) Sidewalk & Curb Replacement
77
105
333
397
Sidewalk Grinding (Lineal Feet)
1,104
52
4,488
1,768
155
Trees Root Pruned by Staff
23
42
177
142
Sidewalks Ramped Lineal Feet
740
1,012
2,052
3,188
Sidewalks (sq ft 4" thick Replaced by Contractor
0
0
15,336
0
Wheelchair Rams Installed by Contractor
0
0
0
0
Curb & Gutter (lin ft Replaced by Contractor
0
0
0
0
Trees Root Pruned by Contractor
0
0
170
0
Maintenance Debris (Tons)
OPERATIt711S SUePIO TDIVISION $1:10
Street Sweeping, Beach Cleaning, Demo
495
465
1,701
1,700
Asphalt & Concrete Recycled
131
1 489
1,308
1 1,582
Signs & Street Markings
Street Name Signs Added & Replaced
10
54
72
418
Traffic Signs Added & Replaced
159
98
704
546
•
Special Purpose Signs Installed
64
23
159
140
Beach Signs Installed
29
13
102
63
Street Striping lin ft Total Added & Replaced
5,055
9,915
45,648
30,887
Pavement Markings (Messages)
45
145
209
359
Parking Stalls
155
1 135
681
662
Curb Painting Lineal Feet
2,597
12,261
21,950
32,747
Reflective Pavement Markers Included in Above
0
0
100
0
Thermoplastic
669
716
1,222
2,311
Sign Posts Installed
63
56
1 243
215
Graffiti - Incidents Removed by Staff
171
91
1 931
682
OPERATIt711S SUePIO TDIVISION $1:10
Beach Maintenance
Beach Area Refuse ons
56
63
601
479
Beach Debris (Tons)
572
94
841
468
Gutter Miles Swept (Large & Small Total
3,983
5,275
19,125
20,668
Sweepings Picked U Cubic Yards
443
597
2,116
2,369
Hand Sweepers Cubic Yards
55
64
232
365
Storm Drain Debris Cubic Yards
51
82
209
186
V- Ditch/Structures ons
0
0
Sign Shop
Traffic Signs
19
20
160
161
•
Street Name Signs
0
53
7
192
Regulatory Signs
8
186
4,781
2,933
Special Purpose Signs and Banners
4
7
308
122
Decals
1
55
413
593
Graffiti - Incidents Removed by Contractor
1 12
17
1 118
119
11
•
GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
October -04 Revised
This This Month Total to Date Total to Date
Month Last Year Fiscal Year Last Fiscal Year
Refuse Collection
Residential (tons)
3,221
3,298
13,562
13,892
Rec clables (tons)
759
975
3,864
4,145
Total Residential
3,221
3,298
13,562
13,892
Man Hoursffon
1.11
1.30
1.13
1.11
Tons/Man Hour
0.90
0.77
0.89
0.90
Tons/Man Day
7.21
6.16
7.11
7.19
Total Miles Traveled
9,386
10,151
41,736
42,920
PACKER COMPARISONS - One Man
Man Hours/Ton
0.83
1.14
0.68
0.74
Tons /Man Hour
1.21
0.88
1.22
1.11
Tons /Man Day
9.65
7.02
9.74
8.91
Total Miles Traveled
4,646
5,526
22,069
22,597
PACKER COMPARISONS - Two Man
Man HoursfTon
1.38
1.51
1.22
1.11
Tons /Man Hour
0.73
0.66
0.68
0.74
Tons/Man Day
5.81
5.29
5.42
5.90
Total Miles Traveled
4,740
4,625
19,667
20,323
REFUSE TRANSFER - Transfer Trailer
Man Hours
547
589
2,270
2,324
Loads Hauled
145
150
602
622
Tons Hauled
3,025
3,096
12,394
12,580
Average Trailer Loads per Work Day
5.58
5.56
5.73
5.76
Average Tons per Work Day
116.33
114.68
118.04
116.48
Total Miles Traveled
4,634
5,449
1 20,855
22,195
F?/iRKS [)IUISCON ;34T0/31$0 iS
Trees
Trimmed by Staff
123
1 137
642
383
Trimmed by Contractor
993
1,473
4,847
4,892
Removed
0
0
30
5
Planted
8
14
53
81
Root pruned
93
12
345
34
Requests
240
123
924
406
EG2UfFM £I!tTilllilNTENANCE:IIllI51OM: fi11Qi
Number of Vehicles Disposed
4
19
Number of Repair Actions
1 302
1 341
1 1,213
1,275
is
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GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
November -04
This This Month Total to Date Total to Date
Month Last Year Fiscal Year Last Fiscal Year
FIELD MAINTENANCE DIVISION 3130 :'
437
Street Patching: Tons of Blacktop
258 1
272
1,428
2,077
Misc. Cement cu. ft.) Footings, Meter Posts, etc
0
287
221
996
Curbing (Lineal Feet)
310
200
2,023
1,179
Sidewalk (Square Feet) 4" Thick
4,740
4,410
17,703
24,922
Concrete (cu yds ) Sidewalk & Curb Replacement
93
121
426
518
Sidewalk Grinding Lineal Feet
564
540
5,052
Pavement Markings (Messages)
Trees Root Pruned b Staff
39
6
216
Parking Stalls
Sidewalks Ramped Lineal Feet
252
108
2,304
wo
Sidewalks s ft 4" thick Re laced b Contractor
0
0
15,336
Reflective Pavement Markers Included in Above
Wheelchair Rams Installed b Contractor
0
0
0
Thermoplastic
Curb & Gutter lin ft Re laced b Contractor
0
0
0
Sign Posts Installed
Trees Root Pruned by Contractor
0
0
1 170
1 0
Maintenance Debris Tons
144
Street Sweeninn Beach Cleanina Demo
706
353
2,407
2,053
Asphalt & Concrete Recycled
265 1
437
1 1,573
2,019
Signs & Street Markings
213
Street Name Signs Added & Replaced
8
9
80
427
Traffic Signs Added & Replaced
164
100
868
646
Special Purpose Signs Installed
26
16
185
156
Beach Signs Installed
6
4
108
67
Street Striping lin ft Total Added & Replaced
194,664
8,078
240,312
38,965
Pavement Markings (Messages)
92
6
301
365
Parking Stalls
2
260
683
922
Curb Painting Lineal Feet
7,487
6,702
29,437
39,449
Reflective Pavement Markers Included in Above
0
65
100
65
Thermoplastic
20
94
1,242
2,405
Sign Posts Installed
65
48
308
263
Graffiti - Incidents Removed by Staff
51
144
982
826
OPERATIONS SUPPORT DIVISION 31:40
Beach Area Refuse` (Tons)
86
81 1
687
560
Beach Debris (Tons)
213
71
1,054
539
Gutter Miles Swept (Large & Small Total
4,260
3,880
23,385
24,548
Sweepings Picked Up
3,074
394
2,719
1,763
Hand Sweepers Cubic Yards
77
57
309
422
Storm Drain Debris Cubic Yards
42
60
251
246
v- Ditch /Structures (Tons)
0
-
0
Sign Shop
Traffic Signs
134
155
294
316
Street Name Signs
0
22
7
274
Regulatory Signs
2,050
141
6,831
3,074
Special Purpose Signs and Banners
70
5
378
127
Decals
634
1
1,047
594
Graffiti - Incidents Removed by Contractor
13
17
1 131
136
GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
November -04
• This This Month Total to Date Total to Date
Month Last Year Fiscal Year Last Fiscal Year
Residential tons
3,403
1 3,066
16,965 1
16,958
Rec clables (tons)
1,027
1 666
4,891
4,812
Total Residential
3,403
3,066
16,965
16,958
Man Hours/Ton
1.10
1.01
1.12
1.09
Tons /Man Hour
0.91
0.99
0.89
0.91
Tons /Man Day
7.27
7.95
7.14
7.31
Total Miles Traveled
9,789
10,580
51,525
53,500
IDAn VCQ nn\AOAQIQnAIe _ n... RA.. I
Man Hours/Ton 1
0.81
1 0.68
0.68
1 0.72
Tons/Man Hour
1.24
1.48
1.22
1 1.18
Tons/Man Day 1
9.89
1 11.84
9.77
1 9.40
Total Miles Traveled
5,671
5,159
27,740
27,756
PACKER COMPARISONS - Two Man
Man Hours/Ton 1 1.48 1 1.60 1 1.22 1 1.18 1
Tons /Man Day 1 5.41 1 5.01 1 5.42 1 5.75
0 1 Total Miles Traveled ( 4,118
PPM IRF TPA tJCRFP _ Trnnefer Trnilar
Man Hours
552
1 403
2,822
2,727
Loads Hauled
148
100
750
722
Tons Hauled
3,011
2,029
15,405
14,608
Average Trailer Loads per Work Day
5.92
5.26
5.77
5.69
Average Tons per Work Day
120.43
106.77
118.50
115.03
Total Miles Traveled
5,432
4,132
1 26,287
26,327
•