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Home My WebLink About3/1/2005 - Agenda PacketCity of Newport Beach Parks, Beaches and Recreation Commission Tuesday, March 1, 2005 - 7pm— City Council Chambers AGENDA *RDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Director Niederhaus PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -3) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. CONSENT CALENDAR 1. Minutes of the January 13, 2005 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. OLD BUSINESS 4. Reconsideration of Reforestation Request. Reconsider a reforestation request submitted by Jay Rifkin, Marilyn Clark, Joy Speek and George Broughton, property owners of 300, 302, 304, 310, 311 and 312 Larkspur Avenue Action: Approve /Deny the reconsideration reforestation of 5 River She Oak parkway trees to Stenocarpus sinatus that are planted adjacent to their residences. NEW BUSINESS 5. City Street Tree Designation Change - Consider a request by the Irvine Terrace Community Association to change the El Paseo median street tree from the Olive Tree to the Golden Medallion. Action: Approve / Deny request. 6. Reforestation Request - Consider a request by the Irvine Terrace Community Association for reforestation of 9 City parkway trees in the EL Paseo median to be replaced with the Golden Medallion. Action: Approve / Deny request. 7. Eagle Scout Project at Castaways Park -Consider the request by Max Moosmann to construct a kiosk at Castaways Park. Action: Approve /Deny request. COMMITTEE REPORTS • Finance — Garrett & Skoro Ad Hoc • Park Development — Skoro, Allen & grown — Community Service Award - Garrett, Ruzicka Fr Tobin • Rec ft Open Space Element — Garrett — Special Tree Committee- Allen, Ruzicka & Skoro •Recreation Activities — EnglebrecM, Ruzicka& Tobin — Youth Sports Liaison — Ruzicka — Donation— Brown, Ruzfcka, Skoro • Seniors — Tobin, Allen Et Skoro • • Beach — Garrett, Skoro & Tobin FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH _alt bus Parks, Beaches Et Recreation Commission • Regular Meeting January 13, 2005- 7pm Convened 7:02pm ROLL CALL Present: Debra Allen Tim Brown Roy Englebrecht Bill Garrett Greg Ruzicka Val Skoro Tom Tobin Staff: Marie Knight, Recreation It Senior Services Director David Niederhaus, General Services Director Teri Craig, Administrative Assistant I DIRECTOR'S COMMENTS Director Knight updated the Commission on the success of the Winter Wonderland carnival in December despite the snow falling at the wrong location. She stated how proud she was of the staff in moving everything over to Grant Howald Park on time and had twice as many participants than in years past: She went on to say that the Division C Flag Football Team will be honored at the Council meeting on January 25 because they took second place in the City -wide tournament and took first place in the Orange County tournament and is the first team in Newport Beach history to place in the Southern California tournament where they took second place. She stated that these kids did an awesome job! She also stated that there will be an updated presentation on the plans for Newport Village Park at the same Council study session at 4pm. Also Bernie Svalsted and members of the public will be making an offer to the Council that they convene a community member committee to fundraise for some of the costs of Newport Village. Director Knight introduced Christine Stempleski, the new Recreation Coordinator who is overseeing the aquatics program, contract classes as well as working on special events. She went on to say that Christine comes from the City of Hawthorne with a great deal of experience. Christine Stempleski gave a brief overview of her experience and thanked the Commission for their time. Director Niederhaus stated that at the last Council meeting, a brief synopsis of the storm of January 6.11 was discussed. He highlighted that the swells went over the Bit sea walls and that there was literally fish in the street, particularly at the Balboa Pavilion and substantial flooding occurred at Cannery Village. He stated that the good news was that there was no substantial private or public damage except that the beaches are now covered with residue from the storm. PUBLIC COMMENTS Evelyn Hart, Friends of OASIS liaison stated that all is going well at the Senior Center with over 3000 members. She stated that the OASIS Center will need to be rebuilt and asked that the Commission support that when it becomes time to build, that a major fundraiser will be held in March. Parks, Beaches It Recreation Commission Regular Meeting • January 13, 2005 Page 2 Mary Singleton read the following letter. W bnm.uamaly..:fwhmwer+. bumm.wml�w✓b I.neuemv Aammrer�.mpm> me mm m.a.rtmm,�..:nnmmrmama m.. mmMm�•m.�mmmarmmmmm.b amma.mmwo�w mc6w u:tlww b mmroam.�gxR.uwngv n oryapiw emvml fiw. a.nev uwim od w IvRV ®mY tmiatWPirer SW MmmRk4wrtmaveafiemwP4ma'veAV:. wvma RCx�masa.., jmmmanaa w. R.ebW �x bm._, my�` � ®evel Tw nbev Rtl peMady ba:mmea by vmw8mmi :mnrM q a paam Jv Ra mwY• mi a bl ltl/• uupmw Wemf w¢M.NiwN:v Wgwim Nmvel�Rm munm�.mm�R.memm�m,.mxmo-. "`aipp'vnma0.n w�¢w�wvmwmeaexnwaA:mmoma� wmy (c .wtal lgmwwe mm�v iat¢. NuacMd. •o¢ye¢m:m w.me w tlry'.Gl ptliryl Vh me mw Faruy to y: Am+6 w meawe al wa 4ao. 1GfiNWxweemewMmxmwlBrhR.Zrmo. 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Rolm.a we• .nm�+e.:wp- Rm.rr�mm>=wmea:.rt.,. wr.Ra:Mamonam.. 31 Tln.ertwu6 ma m.vmv Nxk mwoam RemxRert.blad m Ae.iry phwry.0.'v JI eA-rc n l'mwdnu¢�aWeid �pwm 3) tlw•¢mLhYa frtYw em 6.tl.N. bsltlrymaurzevm role A� -. -, �•m Rb4'v lw MR.¢avquleegmwvzaeW u mama Mmm.mlmr mmew.rt m:RSytwlf,.asm:.d m'm Jsepmvua me Op lY� IIY ro we ye IA Im Au w wx.e)mv.YSw aue b p..a...m ih m..na .•. w m Mm ma ✓me�euxmmm. e�mr W w�mernwamyeveee.. sr wb ewtl n'pw�•a ms.m.ww.r mn n w.m.m w nmlm.in.Remv..ur..m W.wmwwm..m.,m.wwm .mmm..smLLmwam. wm.lmnrMm.....wywma. OW mWl00Eleeler Wpe. Discussion ensued regarding the Brown Act Rules regarding discussion of items not listed on the agenda. CONSENT CALENDAR 1. Item pulled by Commissioner Englebrecht 2. Item pulled from the Commissioner Skoro. 3. Recreation £t Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Item pulled by Commissioner Garrett 1. Minutes of the November 16, 2004 regular meeting. Commissioner Englebrecht asked if he could refer to the Larkspur Reforestation by pulling these minutes. Director Knight stated that the only discussion that could take place are corrections to the minutes. Commissioner Englebrecht asked if any trees would be removed between now and the February meeting? He went on to ask if specifically trees would be removed from Larkspur during that time frame. Director Niederhaus stated yes. Commissioner Englebrecht went on to ask if these trees are being removed because of the action taken on November 16. Director Niederhaus stated that these trees have been posted for removal for the required . amount of time. Commissioner Englebrecht asked if the Commission and Director Niederhaus were satisfied within an ounce of understanding that this petition was completely 100% accurate and every "i” was dotted and "t" crossed on the removal of these trees. Parks, Beaches l't Recreation Commission Regular Meeting • January 13, 2005 Page 3 Director Niederhaus stated that he is always open that there are possibilities for mistakes and that is why City staff offered to complete a petition by the 21' of this month, and if there was no change, then staff would remove the trees as directed on November 16. Discussion continued regarding staff checking for accuracy of petitions submitted by the public. Director Knight again reminded the Commission that the only issue that could be discussed under this item are corrections to the minutes and the Commission cannot engage in discussion of items not listed on this agenda. Commissioner Ruzicka asked if anything could be done regarding the reforestation. Director Niederhaus asked if staff could check on the action that could be taken and discuss it at the end of the meeting. Everyone acquiesced. 2. Parks ft Tree Division Activity Report. Commissioner Skoro complimented staff on the monthly report and asked how much money was spent on tree maintenance? Director Niederhaus stated that Council was generous with this budget and stated that "problem trees" are causing $1.2 M annually on public utilities and infrastructure. He went on to say that almost 100 "problem trees" have been removed and so that figure will start to go down. He noted that 217 trees will be planted and that the 2 to 1 tree plantings are continuing. Director Niederhaus stated staff is saving more problem trees than removing and _that he is quite proud of the tree and concrete division and that they spend about $110,000 on root pruning, etc., problem trees. 4. Donation of a Dog Nuisance Dispenser. Commissioner Garrett asked if all the dispensers within the City are privately funded. Director Niederhaus stated yes and that they are monitored by the hand sweepers but are replenished by the vendors. Motion by Chair Tobin to approve items 1 -4 of the Consent Calendar). Motion carried by acclamation. NEW BUSINESS 5. Proposed Council Policy B -17 (Acceotine Donations to Recreation Et senior Services Programs) and Revisions to Council Policy G -5 (Park 8 Street Improvement Donations - Director Knight stated these policies with amendments were forwarded to City Council. Staff then received some input from Council Member Webb and Council has asked that this item be returned to the Commission for further consideration of some Council Member Webb's comments • and for further review of the policy. In addition, staff will look at internal Council policies that may exist in other departments that relate to the acceptance of donations and how they are handled to be sure that the policy is consistent internally across the board. She went on to say that Council Member Webb's comments have been provided and that staff is requesting that an ad hoc sub - committee be appointed. 3 Parks, Beaches ft Recreation Commission Regular Meeting January 13, 2005 • Page 4 Chair Tobin opened the public discussion; hearing none the public discussion was closed. Chair Tobin appointed Commissioner Brown, Ruzicka and Skoro. Commissioner Ruzicka stated that he is still concerned that this policy ties donations and plaques to specific amounts and that recognition should be discretionary. Commissioner Garrett asked if this policy came out of the discussion of too many benches in the City. Director Knight stated that the Commission directed staff to look at other options for donations that could be suggested instead of benches and or trees. Discussion ensued regarding how other cities deal with donations of benches and or trees, etc. 6. Joint Meeting with Costs Mesa Parks £t Recreation Commission -Director Knight stated she had received a request from Costa Mesa Commission to meet. Commissioner Englebrecht stated that he believed this would be a good time to meet with Costa Mesa to discuss skate board parks. Discussion ensued regarding the need to meet with Costa Mesa and it was suggested that cities such as Huntington Beach or Laguna Beach would be better cities to have a joint meeting with as there is more in common. Director Knight suggested that the Commission wait to see what comes out of the newly appointed Council Ad Hoc Committee that will be looking at border issues with Costa Mesa. Possibly there will be issues identified from those meetings that would be pertinent for the two Commissions to then discuss. Chair Tobin opened the public discussion; hearing none the public discussion was closed. Motion by Commissioner Ruzicka to decline the request by Costa Mesa with regrets. Motion carried as follows: Ayes: Allen, Brown, Garrett, Ruzicka, Skoro, Tobin Nay: Englebrecht 7. Park Bench Update - Director Niederhaus stated that the Commission had requested that staff research additional bench styles, manufacturers and costs. The attached bench list with photos represents 5 major manufacturers and 38 different styles. Commissioner Ruzicka stated that the Committee should review these and eliminate those that are not appropriate either because of style and or cost. Commissioner Skoro asked why the bench that had been selected for Castaways Parks was not listed. Parks, Beaches 8 Recreation Commission Regular Meeting January 13, 2005 • Page 5 Director Niederhaus stated that his staff had not been included on that decision but that the order had been cancelled because of the price. He went on to say that all types of benches had been included and asked that comfort not be judged until you have had the opportunity to sit on it, as some look uncomfortable but are surprisingly comfortable. Commissioner Ruzicka stated that since there are so many listed that the selection be limited to 10 or 15. Director Niederhaus stated that the bench list that has been used in the past is attached and that possibly there should be some additions and or deletions made. Commissioner Allen suggested that this issue be referred to the new ad hoc sub- committee who will also be reviewing the donation policy. Chair Tobin agreed. Chair Tobin opened the public discussion; hearing none the public discussion was closed. Chair Tobin stated that he had a question regarding old business. He went on to say that it appeared from the August 3 Commission meeting regarding that the urns... Director Knight reminded Chair Tobin that this item is not on the agenda and cannot be 40 discussed. Chair Tobin asked where it could be discussed. Director Knight stated that it could be listed as an item for future discussion at the end of the meeting. Chair Tobin stated that Council had questions regarding this issue. Director Niederhaus stated that the ad hoc sub - committee would meet to discuss the donation policy and the bench list and so two agendas would be done. COMMITTEE REPORTS • Finance - Nothing to report. • Park Development - Commissioner Skoro stated the Committee would meet January 18 and will discuss a plan for outreach to the community for Cal Trans West; he also stated that Newport Village will be updated at the Council Study Session on January 25. • Rec i3 Open Space Element - Nothing to report. • Recreation Activities - Nothing to report. • Seniors - Director Knight stated that things are going very well and that a cooperative agreement has been drafted by former City Attorney Burnham and that it will be forwarded to the Friends • for their review within a week or two. • Beach Activities - Nothing to report but asked staff to set up a meeting within the next 60-90 days. • Ad Hoc - Community Service Award - Nothing to report. - Youth Sports Liaison - Nothing to report Parks, Beaches £t Recreation Commission Regular Meeting January 13, 2005 Page 6 Special Tree Committee - Commissioner Allen stated that meeting would be held on January 18 to listen to public comments on special trees. She also noted that a TV program had been done by Marilee Jackson on the cable access channel and that she had heard from many people. FUTURE AGENDA ITEMS Director Knight stated that regarding the Larkspur Reforestation: she had reviewed Council Policy A- 10 which states that a member may change his vote only if a timely request is done following the announcement of the vote and prior to the time that the next item in the order of business is taken up. She went on to state that a motion to reconsider a vote of any action can be taken at either this meeting or the previous meeting but a motion for reconsideration may only be done by a member that voted with the prevailing side. Motion by Commissioner Skoro to reconsider the vote of the Reforestation Request made by Jay D. Rifkin, Marilyn Clark, Phyllis Joy Speek, and George Broughton, property owners of 300, 302, 304, 310 -312 Larkspur Avenue. Motion seconded by Commissioner Brown. Director Knight stated that the Commission is discussing only the reconsideration of the vote not the issue of the reforestation. 40 Director Niederhaus recommended that the issue of the reforestation be discussed at a future meeting in order to notice the public. Commissioner Ruzicka stated that he was only concerned that staff did not remove these trees until this issue is discussed in March. Director Knight stated that the commission can vote to reconsider and then the issue can be placed on a future agenda. Motion carried to reconsider the vote regarding the Larkspur Reforestation. Motion by Commissioner Englebrecht to again discuss the Reforestation Requests from Jay D. Rifkin, Marilyn Clark, Phyllis Joy Speech, and George Broughton, property owners of 300, 302, 304, 310.312 Larkspur Avenue at the March 1, 2005 meeting. Motion carried. Commissioner Allen asked staff to mail a postcard to everyone that was listed on the petition. Director Niederhaus stated that he would hand deliver them and that staff would go to great lengths to make sure that the issue is publicly noticed. Motion by Commissioner Allen that staff leave the trees on Larkspur as they are. Motion • carried. Other future agenda items: • Irvine Park Encroachment by Commissioner Skoro • To extend an invitation to Huntington Beach and or Laguna Beach for a joint meeting by Commissioner Ruzicka Urns /Receptacles by Chair Tobin Parks, Beaches £t Recreation Commission Regular Meeting • January 13, 2005 Page 7 Director Knight stated that she realizes that commissioners can become frustrated that they are not allowed to discuss issues that are not on the agenda and reminded the commission that these meetings are taped and are public information and that staff must abide by these rules. Director Niederhaus reminded the Commission that when items are placed on future agendas that it needs three members to agree that it should be added; but is unclear why this item (regarding the smoking urns) should be on the agenda. Commissioner Garrett suggested that Chair Tobin read the Council minutes from the meeting where the urns were discussed. Discussion ensued regarding the use and need of the urns. ADJOURNMENT. 8:43pm Submitted by: • J Teri Craig, Admin Assistant 7 0 n LA LJ (S) TO: FROM: PB &R Commission Agenda Item No. March 1, 2005 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent SUBJECT: January & February Parks and Trees Maintenance Divisions Activities Report Parks Maintenance Division Activities 1. The Commission approved one tree donated by SPON, which was planted at the City parking lot on the corner of West Coast Highway and Superior Avenue. 2. Hydroseeding occurred at Castaways Park as scheduled in the Revegetation Project. Once the plants germinate, they will provide color, texture and density to the Park this spring. Due to the large amount of recent rains, there is some concern for the success of this hydroseeding. The site is being closely monitored, and additional seeding will occur as needed. 3. Two new drinking fountains were installed adjacent to the tennis courts at San Joaquin Hills Park. These new fountains replaced the fountains that had been installed at the site over 30 years ago. 4. Overseeding and top dressing was performed at Bonita Creek Park on the football field and one baseball field. This work will protect the dormant hybrid Bermuda grass on the football field during the winter, and provide for a better appearance and playing surface of these fields next summer. 5. The Parks Maintenance Division is coordinating with Recreation and Public Works Departments regarding the new library and tennis courts for Mainers Park. 6. A new Groundsworker I, John Gemme, started work on January 24, 2005. Mr. Gemme comes with several years of landscape maintenance experience from the private sector, and is excited to be working for the City. 7. The Parks and Trees Maintenance Divisions have worked many hours on storm related cleanup during the months of January and February. These activities consisted of • clearing the public right of ways and streets for palm fronds and limbs that had fallen down. Additionally, monitoring all drainage inlets to assure that the drains are clear and draining properly in the City parks and facilities. Vandalism occurred at Ensign View Park. Three park benches and two concrete trash receptacles were rolled over onto the lower sloped area. Assistance was needed from the Utilities Department to recover benches and receptacles using a crane. The stairway railing and light post were also damaged. Vandalism also occurred at Irvine Terrace Park when a vehicle drove throughout the Park creating severe ruts in the soccer field. 9. Parks Maintenance Division staff continue coordinating improvements with the Recreation Department at Irvine Terrace Park, regarding a new shade structure, and playground equipment. 10. The Citywide Medians and Roadsides Contract will not be renewed for another year with the existing landscape maintenance contractor. Staff is in the process of seeking Requests for Proposals from other qualified landscape maintenance contractors to assume this work, effective April 1, 2005, Upcoming Activities for March 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. Trees Division Activities During the month of January, 1102 trees were trimmed, no trees were removed, 129 trees were planted, 25 trees were root pruned, and 52 emergency tree calls were responded to as a result of winter storms. The City's tree trimming contractor, West Coast Arborists, continues to grid trim trees within the Corona Del Mar Balboa Island and Irvine Terrace area. The trim schedule has been delayed significantly due to winter storms. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance and Tree Maintenance Divisions and West Coast Arborists staff, have resulted in the root pruning of 425 trees to date. This effort will mitigate any potential property damage as a result of City tree roots and also provide for tree longevity in the Urban Forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. • 3. The attached Tree Activity Report summarizes requests and field activities performed during the past month. I • During the month of February, 700 trees were trimmed, no trees were removed, 88 trees were planted, 33 trees were root pruned, and 7 emergency tree calls were responded to as a result of winter storms. 1. The City's tree trimmer contractor, West Coast Arborist, continues to grid trim trees within the Corona Del Mar, Balboa Island, and Irvine Terrace area. The trim schedule has been delayed significantly due to winter storms. 2. The attached Tree Activity Report summarizes requests and filed activities performed during the past month. 3. As a result of the removal of 172 trees over the past 2 months, West Coast Arborists is scheduled to plant 217 24" boxed trees Citywide by February 28, 2005. Beach Maintenance Activities See attached General Services Department, Activities Report for December and January. Over 2,000 tons of beach debris was removed from ocean and bay beaches since January 1, 2005. • vtp�lr jecJ�trlly, Marcelino G. Lomeli Parks and Trees Maintenance Superintendent Attachments: (A) Tree Activity Report 2004- 2005 (B) General Services Department December and January Activities Report LJ il♦ n u 0 040 � N 44 0 o r� \� + m/� 0. � « � �> \ o > ° + t , « ) ® \ � N o 0 o \� m/� � 0 0 0 0 o n o 0 $ g o 0 0 0 0 0 0 0 o 0 0 0 0 o n 0 g LO N CN 0 0 'o 'o 0 0 ) 0 0 0 o o cq o 0 § = 0 0 0 0 0 0 0 co 7 FT m / ] Er (D § \ a) ) \ e CL < q \ I $ 2 © cr �_ � E(D I o > ° } / > § J ® o 0$/ ] j ƒ § A d 0 } o § ' k I , > E § R E 3 ƒ CLAIM REMOVALS • Fiscal Year 2004- 2005 MONTH TREE # LOCATION July -0 4 NONE August -04 1 2443 Bamboo Street 1 2315 Pacific Drive 1 San Joaquin Hills Rd & Jamboree Rd 3 440 Heliotrope Ave Sentember -04 2 225 Via Koran October-04 3 501 Riverside Av. 1 1301 Balboa Blvd- 1 1223 Balboa Blvd- November-04 NONE December -04 1 Buckingham Ln. 1 1827 Buttonshell Ln. 1 425 Carnation Ave. 1 1616 Lincoln Ln. 1 2900 Fifth Ave. 1 307 Iris Ave. • 1 310 Iris Ave. 1 1214 Nottingham Rd. 1 2930 Seaview Ave. January -05 NONE February -05 4 508 Evening Star Lane 1 1715 Antiqua Way 1 1406 Lincoln Lane 0 /V 0 • • MONTH TREE # July -0 4 NONE August -04 2 1 2 1 1 1 1 1 1 1 1 1 1 2 1 1 1 2 1 1 1 1 1 1 3 Total 31 September 04 NONE October -04 NONE November -04 PROBLEM TREE REMOVALS Fiscal Year 2004 -2005 LOCATION 1535 Monrovia Ave 3363 Via Lido 131 Via Genoa on Piazza Lido 522 South Bay Front on Topaz Ave 880 Irvine Ave 1500 Ruth Ln on Marian Ln 1227 Marian Ln 1136 Highland Dr 1100 Essex Ln on Oxford Ln 1607 Highland Dr 1706 Highland Dr 1627 Anita Ln 1530 Anita Ln 1501 Anita Ln 1231 Nottingham Rd 1400 Lincoln Ln 1626 Lincoln Ln 1550 Crown Dr 2500 Lighthouse Ln 4530 Roxbury Rd 219 Evening Star Ln 1636 Anita Ln 1838 Westcliff Dr on Rutland Rd 1345 Sussex Ln 223 Evening Star Ln 507 Avocado Av 512 Avocado Av 100 Bay Av E 120 Bay Av E 302 Bay Av E 311 Bay Av E 514 Bay Av W 503 Begonia Av 611 Begonia Av 617 Begonia Av 700 Begonia Av 703 Begonia Av 409 Dahlia Av 500 Dahlia Av 506 Dahlia Av 600 Gary PI 922 Goldenrod Av 1 13 PROBLEM TREE REMOVALS Fiscal Year 2004 -2005 0 MONTH TREE # LOCATION November -04 1 614 Heliotrope Av (Continued) 1 702 Iris Av 1 707 Iris Av 1 714 Iris Av 1 705 Iris Av 1 713 Iris Av 1 309 Marigold Av 1 411 Marigold Av 1 310 Montero Av 1 313 Montero Av 1 521 Orchid Av 3 2345 Pacific Coast Hwy E 3 2711 Pacific Coast Hwy E 3 3500 Pacific Coast Hwy E 1 3636 Pacific Coast Hwy E 3 3653 Pacific Coast Hwy E 1 328 Poinsettia Av 2 418 Poinsettia Av 1 421 Poinsettia Av 1 617 Poinsettia Av 1 401 Seaward Rd Total 50 December -04 NONE January -05 NONE February -05 NONE • 2 E 0 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT December -04 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year FIELD h1AwTmANCE DIVISION 27 Street Patching: Tons of Blacktop 275 294 1,703 2,371 Misc. Cement cu. ft.) Footings, Meter Posts, etc 0 0 221 996 Curbing (Lineal Feet) 32 413 2,055 1,592 Sidewalk (Square Feet) 4" Thick 5,076 3,854 22,779 28,776 Concrete (cu yds) Sidewalk & Curb Replacement 66 90 491 608 Sidewalk Grinding (Lineal Feet) 1,228 896 6,280 3•,204 Trees Root Pruned by Staff 46 12 262 '160 Sidewalks Ramped Lineal Feet 524 364 2,828 .3,660 Sidewalks (sq ft) 4" thick Replaced by Contractor 0 0 15,336 0 Wheelchair Ramps Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft Replaced by Contractor 0 0 0 0 Trees Root Pruned b Contractor 0 0 170 0 Maintenance Debris Tons Street Sweeping, Beach leaning, Demo 416 337 2,823 2,390 E] Asphalt & Concrete Recycled 334 474 1,907 2,493 Ji ns a Street iviarnor o Street Name Signs Added & Replaced 14 27 94 454 Traffic Signs Added & Replaced 211 127 1,079 773 Special Purpose Si ns Installed 17 6 202 162 Beach Signs Installed 6 13 114 80 Street Striping fin ft Total Added & Replaced 97,852 680 338,154 39,645 Pavement Markings (Messages) 30 11 331 376 Parking Stalls 33 50 716 972 Curb Painting Lineal Feet 5,896 4,880 35,333 44,329 Reflective Pavement Markers Included in Above 0 90 100 155 Thermoplastic 16 357 1,258 21762 Sign Posts Installed 137 59 445 322 Graffiti - Incidents Removed by Staff 157 4 1,139 830 WSJ a • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT December -04 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year Refuse Collection Residential (tons) 3,590 1 3,500 20,555 20,458 Rec clables (tons) 923 1 1,018 5,814 5,829 Total Residential 3,590 3,500 20,555 20,458 Man Hours/Ton 1.22 1.06 1.14 1,09 Tons /Man Hour 0.82 0.95 0.88 0.42 Tons /Man Day 6.58 7.57 7.03 7.35 Total Miles Traveled 11,653 11,462 63,178 64,962 PACKER COMPARISONS - One Man Man Hours/Ton 0.89 0.84 0.67 0.73 Tons/Man Hour 1.13 1.19 1.20 1.18 Tons /Man Day 9.02 9.49 9.63 9.42 Total Miles Traveled 6,549 59953 34,289 1 33,709 PACKER COMPARISONS - Two Man Man Hours/Ton 1.60 1.30 1.20 1.18 Tons/Man Hour 0.63 0.77 0.67 0.73 Tons/Man Day 5.01 6.14 5.34 5.82 Total Miles Traveled 5,104 5,509 28,889 31,253 REFUSE TRANSFER - Transfer Trailer Man Hours 568 601 3,390 3,328 Loads Hauled 154 151 904 873 Tons Hauled 2,991 3,074 18,396 17,683 Average Trailer Loads per Work Day 6.16 5.59 5.83 5.67 Average Tons per Work Day 119.65 113.87 118.68 114.82 Total Miles Traveled 5,134 5,473 1 31,421 31,800 „66J Trimmed by Staff 62 129 772 613 Trimmed by Contractor 767 527 6,832 5,880 Removed 113 0 197 5 Planted 36 6 112 118 Root pruned 4 18 404 56 ,Requests 216 98 1,300 632 A r U • • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT January-05 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year FIELD MAWTENANCE!DIUISI.., 3130 'r 1,267 Street Patching: Tons of Blacktop 498 641 2,201 3,012 Misc. Cement (cu. ft.) Footings, Meter Posts, etc 0 0 221 996 Curbing Lineal Feet 63 167 2,118 1,759 Sidewalk (Square Feet) 4" Thick 2,920q 4,545 25,699 33,321 Concrete (cu ds) Sidewalk & Curb Replacement 46 104 537 712 Sidewalk Grinding Lineal Feet 612 1,308 6,892 4,512 Trees Root Pruned by Staff 24 4 286 164 Sidewalks Ramped Lineal Feet 228 420 3,056 4,080 Sidewalks (sq ft 4" thick Replaced by Contractor 0 0 15,336 0 Wheelchair Ramps Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft Replaced by Contractor 0 0 0 0 Trees Root Pruned by Contractor 0 170 0 mnluavuaubc vcuna vna Street Swee in , Beach Cleaning, Demo 1,267 478 4,090 2,868 [Asphalt & Concrete Recycled 1 210 1 740 2,117 3,233 • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT January-05 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year REFUSE (VISION -11 Refuse Collection Residential (tons) 3,335 �T 3,393 23,889 23,851 Recyclables (tons) 982 958 6,796 6,787 Total Residential 3,335 2,474 23,889 23,933 Man HoursfTon 1.09 Ogg 1.13 1.07 Tons/Man Hour 0.92 1.01 0.88 0.93 Tons/Man Day 7.32 8.05 7.07 7.45 Total Miles Traveled 10,048 11,601 73.226 76.563 PACKER COMPARISONS - One Man Man Hours/Ton 0.82 0.86 0,67 0.75 Tons/Man Hour 1.22 iA 6 1.21 1,1B Tons/Man Day 9,79 9.30 9.65 9.40 Total Miles Traveled 5,173 6,237 39,462 PACKER COMPARISONS - Two Man Man Hours/Ton 1.40 1.14 1.21 1.18 TonslMan Hour 031 0.88 0.67 0.75 Tons/Man Day 5.70 7.05 5.39 5.97 Total Miles Traveled 4,875 5.364 33,764 36,617 REFUSE TRANSFER - Transfer Trailer ---- Man Hours 541 591 3,932 3,919 Loads Hauled 145 144 1.049 1,017 Tons Hauled 3,006 2,921 21,402 20,604 Average Trailer Loads per Work Day 6.04 5.33 5.86 5.62 Average Tons per Work Day 125.23 108-18 119.56 113.83 Total Miles Traveled 5,115 5,172 36,536 36,972 ...... .... Trees Trimmed by Staff 71 39 843 652 Trimmed by Contractor 835 1,078 7,667 6,958 Removed 0 - 12 197 17 Planted 117 15 229 133 Root pruned 39 13 443 69 Reauests 240 108 1,540 740 OT. Number of Vehicles Disposed =3 Number of Rep air .Actions 271 296 2,050 2,140 I (kem 3 ) March 1, 2005 RECREATION & SENIOR SERVICES DEPARTMEN 7 1' Choice for People, Play Ft Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Ft Senior Services Director ,Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation ft Senior Services Department. r1 U 0 iq Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS (Item 3) March 1, 2005 Co -Ed and Men's Softball - The familiar cry of 'Play Ball" was heard as adult softball leagues swung into action on February 7. Sixty -eight teams in 12 different leagues, consisting of 34 men's teams and 34 coed. Teams will play on recently renovated infields at Bonita Creek Park (2 fields), CYC /Grant Howald Park (1 field) and Arroyo Park (1 field). The new format for 2005 includes an updated list of illegal, non -ASA approved bats which will not be allowed in league play. In recent years the use of technology enhanced bats has increased and has resulted in safety issues and rendered City fields too small. By enforcing the new bat rule it will level the playing field for all teams. Winter Adult Basketball - The electronic gym scoreboards have been upgraded and repaired at the West Newport Community Center and Ensign Junior High School. These two scoreboards, along with the Lincoln Athletic Center and Eastbluff Boys and Girls Club scoreboards, keep track of basketball scores and game timing at over 2,500 youth and adult basketball games a year in the City. •Leagues continue to play with the 80 registered teams playing through mid - March. After a short break, spring leagues begin the week of April 4. The City continues to average over 300 teams annually in the program, by far the largest in Southern California. Winter league champions will be rewarded with special imprinted 25 oz mugs. YOUTH SPORTS Basketball - Eleven boys and girls teams completed league play on February 26. Games were held every Saturday at the West Newport Community Center Gymnasium from 9am -3pm. The top teams in each Division will be advancing to the Orange County Southern California Municipal Athletic Federation Playoffs. The 2nd year of partnering with the City of Costa Mesa to run the Ph and 81 grade boys Division A League continues to be a success. This two -city, four -team league plays on Saturdays at the West Newport Community Center and Costa Mesa's Downtown Recreation Center, and will conclude on March 5. Tiny League Basketball - Tiny League clinics began February 2 with over sixty first and second grade athletes in attendance. Two clinics were held Wednesdays at Lincoln Gym and focused on teaching the fundamentals of dribbling, passing, shooting and defense. The 4 -week program concluded on February 23 with each young athlete receiving a certificate and medall TEEN PROGRAMS .Youth Council - The Youth Council met on February 9 with the bulk of the meeting devoted to preparing for the upcoming Challenge Day, scheduled for March 5. Challenge Day is a daylong event for local high school youth that teaches tolerance and understanding of others with the goal of eliminating oppression. If you would like more information or are interested in participating in Challenge Day as an adult facilitator please contact Sean Levin at 644 -3159. N Monthly Activities Report Page 3 KiDSCENE - On February 14, all three of the KidScene locations' labors .of love were put to the test in the second of three inter -site decoration contests this year. This trimester's theme was Valentine's Day and so red, white and pink decorations adorned the walls and hearts of all sizes met the eye at every turn. The KidScene Kup trophy has been given to the contest winner each trimester, and this trimester goes to West Newport! Their Queen of Hearts inspired Alice in Wonderland theme won the judges over! (Item 3) March 1, 2005 Day Camp - Day camps will be held during Presidents' Recess (February 21 -25), and Spring Break (April 4 -8). The Spring Break Day Camp wilt travel to Knott's Berry Farm. The field trips are a part of what makes Summer Day Camps so popular and will enrich the camp experience during the school year. Training - KidScene staff attended a "Game Mania" Recreation Consortium training in Long Beach. The workshop was designed to update recreation leaders working with children with imaginative and creative games including teen games, icebreakers, attention getters, and indoor /outdoor games. Training is offered to KidScene staff throughout the year to build and enhance their recreational knowledge and skills. CONTRACT CLASSES Instructor Highlight - Each year the department looks at where we've been and where we are going. As a .result, recreation is constantly changing in order to keep up with the times. Whether the focus is on people, play, or programs, we strive to be one step ahead of the potential inquires about the newest and latest classes that are of interest. Within any given day, one would find discussions at work meetings, around the dinner table, on the radio and news channels bringing up topics about sports, health and fitness or extra curricular activities. Recreation departments find that they are often thesole source provider for individuals to magnify their opportunities to gain personal fulfillment. For that reason, the City of Newport Beach contracts with instructors that can respond to not only the requests and needs of the community, but also those willing to take the extra step to ensure a safe and rewarding experience is provided. Therefore, we find that Marti Gangnes, contract instructor since since 1991 is someone to recognize this month. r� u a Monthly Activities Report (Item 3) Page 4 March 1, 2005 Since skills are divided into small achievable parts that build on each other, students attempt tasks •beyond their expectations and overcome their fears in the process. Consequently, she can focus on building a child's physical capabilities while subconsciously increasing their self esteem. Not only are the children and families experiencing the opportunity to have a fun time, but physical, mental, and emotional gains are provided through Marti's Successful Little Athletes Program. Marti classes are a prime example of what makes Newport Beach Recreation programs stand far beyond other cities. Newport Navigator - The Spring Newport Navigator was mailed out the week of February 14 to residents. Some new and exciting classes are: • Spanish for Youth • Rock Your Socks Drum and • South Coast Music Together for 3 -4 years Guitar School, • Surf "Momma" Class, • Introduction to Decorating. • Sunday Fun -Day Surf Class, Look for other new classes this summer! AQUATIC Training - Lifeguard Training Courses and two Water Safety Instructor Courses will be held during the spring. Recruitment is underway for 10 swim instructors for the summer and staff hopes to hire them from these training classes. Revenue and Participation for January 2005 • Aquatics Classes Revenue Participants Lap Swim (cash participants) $377 126 Annual Pass 670 4 Punch Pass 0 0 Pool Rentals 0 0 NBAC Swim 1,300 6* NBAC Jr. Polo 210 1` TOTAL $2,557 137 FACILITIES USE AND REPAIRS West Newport Community Center - The inside of all the classrooms were painted and room # 5 had new carpet installed. Irvine Terrace Park Toddler Playground - The installation of the toddler playground was delayed again by the rains and is not expected to be completed March 7, 2005. Begonia Park Playground - Bids were opened in January and awarded on January 25. The project has been delayed until insurance compliance has been received from the contractor. If the project does not begin by March 1 it may have to be rebid. This project includes the removal of two playgrounds, some grading, sidewalk to a playground, new benches and picnic table. • FACILITY RENTALS During the period of January 16, 2004 - February 15, 2005 there were: • 10 Picnic /Park Area Rentals • 36 Room Rentals 1_�'cy Monthly Activities Report (Item 3) Page 5 March 1, 2005 Once again, high amounts of rain have resulted in less outdoor park and field reservations. The athletic . fields were closed for several days to allow them to dry out before they could be used. There were a total of (1) wedding reservation rentals for this period at Inspiration Point on January 29. SPECIAL EVENTS PERMITS As of February 15, 2005, 40 Special Event Permits were processed and issued for the year. Those of note for this period are: • Pacific Coast Girls Fastpitch Softball Tournament : January 29.30, 2005 • Hal Rosof Kayak /Canoe Race - Newport Aquatic Center: February 12, 2005 PARK PATROL • Requested calls are assigned visits by staff or schedule /phone requests. • Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of January 2005 Park Patrol had the following contacts: 1. Requested Calls 0 84 with Youth Sports Groups a 96 Field related issues /checks- some examples are: checked fields during rain to prevent damage and ensure safety of the public, turned on /off field lights at various locations, reported graffiti at Bob Henry Field and Bonita Canyon Field, informed and removed various youth sport teams from closed fields (due to excessive rain), reported downed tree's at Bob Henry Field, stopped golfing at Peninsula Field, gave out mudline cards to various coaches/ parents. 0 14 Picnic/ reservation issues /checks 0 182 Community Center issues /checks 0 34 Playground checks - closed and monitored flooded playground at Mariners Park, posted signs at Irvine Terrace for playground construction. a 12 other - reported graffiti at CDM beach on trash cans, monitored and reported limo's illegally parked at Arroyo Park, monitored /checked for homeless persons at Channel Place Park, provided bandage to a child who fell off his bike at Castaway's Park, removed real - estate signs from various parks. 0 1 Pre -event check a 7 Post -event checks 2. Public Contacts 0 62 education U 0 alcohol a 12 dog related Additional Info - During January, large amounts of rain fell, resulting in the closure of many of the athletic fields. Park Patrol did a great job of monitoring and preventing use on the fields that were too wet to safely be used. Park Patrol also saw a decrease again this month in the amount of dogs off leash in the parks. Signs were posted at Arroyo Park making it illegal to park any vehicle in the parking lots from 11 pm -6am. Shortly after these signs were posted, Park Patrol reported that the two limos that had been parked there were now gone. Written Warnings Issued- 0 Citations Issued - 0 2.3 Monthly Activities Report Page 6 SPECIAL EVENTS Yrfaay. March 181 204b ' Ra to Creels YaA * *. va.., .� * 7:00 -9:80 pm * It's FREE Just br" a fla"ght It basket! (Item 3) March 1, 2005 Flashlight Spring Egg Hunt- N See the attached flyer for more information on this event on Friday, March 18, 2005. If you would like to volunteer for this event, please contact Teri Craig, Administrative Assistant at 644 -3158. Arbor Day - Staff is currently working with the Parks Division to organize the annual Arbor Day Event. Staff is working Anderson Elementary school staff on organizing this event, tentatively scheduled for April 29, 2005. More information to follow. OTHER Council - The January 25 Council Meeting was jam packed with three ceremonial items from the Recreation Department. • • Youth Council presented Council with Be The Change bracelets to be used to raise funds and promote Challenge Day. • The City of Newport Beach Lincoln Flag Football team was honored for placing in the Southern California Municipal Athletic Federation Tournament Corona del Mar High School students promoted the Battle of the Bands Tsunami Fundraiser. • .�,q Monthly Activities Report (Item 3) Page 7 March 1, 2005 SENIOR SERVICES • To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Recreation Division Monthly Activities Report • U COMPUTER FRIENDS GROUP - "Digital Cameras for the Complete Newbies" was discussed on February 9. The Digital Photo Guy, aka Lee Otsubo took the mystery out of using a digital camera and covered photo composition tips so that "pizzazz" could be easily added to photos. SING ALONG - The newly formed intergenerational chorus performed for at the Center February 17. Four seniors joined with the Harbor View Elementary School chorus. They meet twice a week at the school and are led by the music teacher. The seniors and students learn from each other and enjoy the intergenerational exchange. HAPPENINGS AT OASIS - • The OASIS Dance Band played again on February 18 beginning courtesy of the Friends of OASIS. The OASIS Center wilt be celebrating Mardi Gras on March 16 with featuring New Orleans Chicken Creole and the sounds of a Dixieland Band. a luncheon for $4 DON'T WEIGHT To TACKLE YOUR WEIGHT - This month's UCI medical lecture at OASIS on Lose Those Pounds will be held February 23. UCI internist Dr. Andreas Avery will discuss the various factors that contribute to obesity and learn talk about strategies to safely reduce weight. COMPUTER HELP - Corona del Mar High School 9th grader Tyler Steinhart has begun tutoring seniors on the Internet at the Center every other Sunday. He charges no fee for his assistance and in return receives school volunteer credit for his efforts. RA 0 0 11 Monthly Activities Report Page 8 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure Braille Counseling- persons Eldercare Employment HICAP Housing counseling (Item 3) March 1, 2005 9,138 CUSTOMERS 4,677 CUSTOMERS 1,395 CUSTOMERS 51 Information/ Referral 821 28 Legal Assistance 10 37 Senior Assessment(hrs) 20 7 Telephone Reassurance 275 25 Visual Screening 5 4 Transportation 112 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle 943 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTEI Includes: Kitchen 8 Home Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 943 CUSTOMERS 1,222 CUSTOMERS 1,701.00 HOURS ( *equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Lone Trios la County Museium of Art Renoir to Matisse 91 Laughlin /Riverside Sam Maloof House & Filippi Winery 51 Santa Anita 38 SPECIAL ACTIVITIES Pankcake Breakfast Computer Friends Movie - Cold Mountain Symphony & Sweets Over 80's Party 116 OASIS Golfers 75 Sunday Movies - 25 Swing Shift 100 GIGI 150 Mona Lisa Smile Class Action Chitty Chitty Bang Bang 232 CUSTOMERS 52 669 CUSTOMERS 106 0 24 30 21 22 I • (1) • PB &R Com fission Agenda Item No. March 1, 2005 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reconsideration of Reforestation Approval Recommendation To reconsider a reforestation request for six City trees at 300, 302, 304, 310 -312 Larkspur Avenue. History The attached staff report to the Parks, Beaches, and Recreation Commission (PB &R) dated November 16, 2004 provides the background regarding the original reforestation request. The minutes of the November 16, 2004 and January 13, 2005 PB &R meetings are also attached to provide further background information. Discussion Staff undertook a new polling of the 30 property owners affected by the reforestation proposal. A copy of the staff letter of February 4, 2005 that was sent by certified mail to the affected property owners is also attached. Staff received 27 responses to the mailing. The following results are provided: Reforestation Approval Disapproval Neutral Total 16 53% 10 33% 1 3% 27 The reforestation request did not achieve a 60% approval rate as required by Council Policy G -1 and therefore cannot be approved by the Commission. 7 • I* Very respectfully, David E. Niederhaus Attachments: (A) PB &R Commission Agenda Item 10 of November 16, 2004 (B) Minutes of PB &R Commission meeting of November 16, 2004 (C) Minutes of PB &R Commission meeting of January 13, 2005 hiOT I N C lu d e d (D) General Services Director letter dated February 4, 2005 Q l Lo. b e- See i � e rn i,n d e +' AI5 encLoL I>s 31i)Ds, A,-t to rk ft.e.� A t law PB &R Commission Agenda Item No. / November 16, 2004 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation To consider a reforestation request for 300, 302, 304, 310 -312 Larkspur Avenue. History Jay D. Rifkin, Marilyn Clark, Phyllis Joy Speck, and George Broughton, property owners of 300, 302, 304, 310 -312 Larkspur Avenue, have submitted the attached Tree Reforestation Request forms pursuant to Council Policy G -1 requesting the reforestation of five River She -Oak parkway trees that are planted adjacent to their residences. The replacement tree will be a Stenocarpus sinuatus (Firewheel Tree). Staff has attached Tree Inspection Reports, Tree Appraisals, and photographs related to the request. Discussion The applicants have requested the tree removals under the Reforestation guidelines of the G -1 Policy. The applicants submitted the attached tree removal applications dated, August 20, September 3, September 29 and October 6, 2004. The applicants have provided a list of signatures of 60% of the adjoining property owners, including the applicants, as required by the G -1 Policy criteria and 95% of the property owners were notified of the petition. Please see the attached Petition Response List and map which indicates property owner's responses. Additionally, the applicants have agreed to incur the total cost of the tree removals and replacements which is $1,872. It should be noted that the current appraised value of the five trees is $13,000.43. The four property owners are attempting to follow -up as a second phase of reforestation for the east side of the street. The west side of the street was reforested in June 2002 when three River She -Oak trees were removed. F. USERS \GS RShar d'Puks 2004 Yaks, Belches uW Recrearian CommissianVKovemFer '_00AACpu2.LarkspvrAve Re:orevnionRryueso R rtin. Speck Cluk Broughson 11 IW4 doc �� All requirements of the Council Policy G -1 have been met and staff is forwarding the request to the Parks, Beaches and Recreation Commission to consider. • The applicants and the President of the Corona del Mar Residents Associations have received a copy of this report and a notice of the November 16`h Commission meeting. All affected adjacent property owners have been noticed of the proposed tree removals. Very respectfully, David E. Niederhaus Attachments: (A) (B) (C) (D) (E) (F) (G) PJ • Tree Removal Request Application Tree Inspection and Tree Appraisal Report Avreement to incur Cost (Petition Letter dated August 20, 2004) Reforestation Petition Letter dated October 23, 2004 from applicants Photo of City Designated Street Tree (Firewheel Tree) Photos Petition Response List and Map f.1USER GSN- Shsdd.Prks 2CN\PV", Reaches and Rrression Commiuion��ovember _0o R,FML.ukspurAve RcforestauonRcquatRT bn Spck_ClakBroughwn. 11160J.doc Mf D tJu B Parks, Beaches Ft Recreation Commission Regular Meeting • November 16, 2004 Page 7 R r McGonigal, Newport Balboa Rotary Club member stated that his purpose in attends this meeting was to support the suggestion of naming the park after the contributions Rotarians but after hearing that the City had received so many recommendations he has a new respect for the committee. Jan Vandersloot pointed out tfibthie park is known as Bayview Landing Park and urged the Commission to forward that name to ' v Council as well. Chair Tobin closed the public discussion Motion by Commissioner Ruzicka to forward Back Bay Vi Park; Jamboree Bluff Park; Rim of the Bay Park; and Upper Bayview Park as suggestions sty Council their final decision. Discussion ensued regarding forwarding four names versus one name. Motion carried by acclamation. \ 10. Reforestation Request - Director Niederhaus stated that staff received a reforestation request from Jay D. Rifkin, Marilyn Clark, Phyllis Joy Speek, and George Broughton, property owners of 300, 302, 304, 310 -312 Larkspur Avenue, have submitted Tree Reforestation Request forms pursuant to Council Policy G -1 requesting reforestation of five River She - Oak parkway trees that are planted adjacent to their residences and valued at $13,000. He stated that the property owners are committed to covering the full cost of removing and replacing the tree which will be a Stenocarpus sinuatus (Firewheel Tree). The four property owners are requesting this as a second phase of reforestation for the east side of the street. The west side was reforested in June 2002 when three River She -Oak trees were removed. The property owners have requested the tree removals under the Reforestation guidelines of the G -1 Policy and that they provided a petition with 60% of the adjoining property owners as required by the G -1 Policy criteria. Director Niederhaus stated that staff is asking the Commission to consider this request. Commissioner Ruzicka stated that he has some concerns about of the size of the replacement tree. Director Niederhaus stated that the tree would be a 24 inch boxed tree and that staff will select specimens. He stated that the replacement trees would not be as tall but that they will be colorful and ornamental and that within five years the trees should be approaching 18 to 20 feet in height. • Chair Tobin opened the public discussion. Dr. Jeff Antrillo stated that he was representing Marilyn Clark and wanted to let the Commission know that he was here to answer questions should there be any. 3) Parks, Beaches ii Recreation Commission Regular Meeting • November 16, 2004 Page 8 Jan Vandersloot stated that he is the self - appointed tree protector and commented that these trees are not causing any problems and look good. He stated that the property owners want them removed only because of the needle droppings and that reason does not meet the criteria for tree removal in accordance with the G -1 Policy for reforestation. He went on to say that these trees are not the wrong type of tree or in the wrong location and questioned whether everyone is now going to ask for reforestation just because leaves are falling on the ground. He again stated that these trees look good and should not be removed with a little tree and noted that the trees that were reforested during phase one are still little trees. He urged the Commission to establish better criteria regarding reforestation. Director Niederhaus stated that there was a category added to the G-1 Policy entitling the removal of the wrong tree in the wrong spot and staff interprets that there would never be a She Oak tree planted in a parkway because it is too big and too messy. Commissioner Ruzicka asked if the property owners motivations to remove the tree is because it's too messy. Director Niederhaus stated that there is no mention of public or private damage in the request, but the main reason is that She Oak trees are messy and would not normally be planted in a parkway because of its size and there are no other parkways in the City with She Oak as the designated tree. He went on to say that the other side of the street has been done at those property owners expense and that the current applicants are the ones that look at both sides of the street and are asking to have a more uniform look which is the goal of the Designated Street Tree list. Commissioner Allen stated that when the Tree Committee met regarding reforestation, one of the discussions that came up over and over again was that if the City were to plant trees in the parkways now, knowing how big trees grow, and what is more appropriate in each location that many of the trees would never have been planted in their locations. She went on to say that the idea behind reforestation was to allow the homeowner to cover the costs for removal as the City does not have the funds to remove inappropriate trees and replace them with the appropriate tree now. This gives the homeowner the opportunity to come to the City and pay for the substitution and not as a tree removal, and to have a more uniformed tree which is what the City Council actually approved within the Designated Street Tree list. Commissioner Brown stated that he understands this but that his emotional side does not like pulling up healthy trees that have been there for years not creating problems , and just because some folks decided that they did not like them anymore because they are messy wants them removed. He stated that most of the comments made from the homeowners did not address the fact that the tree is messy. All that being said he noted that the only reason that he would agree • with this request is because the other side has already been done. Chair Tobin stated that there is no uniformity there now. 3 2' Parks, Beaches & Recreation Commission Regular Meeting November 16, 2004 Page 9 Commissioner Ruzicka concurred with Commissioner Brown's observations. Tom Vogetman co -owner of 300 Larkspur stated that he takes issue with the Commission dismissing this request simply because these trees are messy. He stated that he is an avid gardener and takes great pride in the way his yard looks and it is very disheartening to spend hours in the garden simply to have the winds make it look as if nothing has been done at all. He stated that if he had known that there would be skepticism about how messy these trees are he would have brought a bag of pine needles for the Commission to look at versus a bag of leaves. He urged the Commission to approve the request. He stated that the people that are protesting the removal do not have gardens underneath these trees. Commissioner Ruzicka asked if the tree had been there when Mr. Vogelman purchased the property. Mr. Vogelman stated yes. Commissioner Skoro asked if the needles drop year round. Mr. Vogelman stated that"the droppings are constant throughout the year. • Chair Tobin stated that it probably fills the drain too. Mr. Vogelman stated that as much as this request has been dismissed as a petty nuisance that this is really an issue and urged the Commission to come out and spend an afternoon sweeping up needles. Commissioner Skoro stated that if this is approved that there are still a couple of these trees on the street left and are they going to be requesting removal. Mr. Vogelman stated that there are a few but will be quite spotty and that those folks are content but had signed the petition to go along with the reforestation. Jeff Antrillo stated that it might have been an oversight but there had been hardscape damage in the past. Chair Tobin closed the public discussion. Commissioner Ruzicka stated that a lot of big nice trees have been removed from Corona del Mar just to put a 8000 sq ft house on a 3500 sq ft lot and that he does not like what he is seeing in the neighborhood. • Director Niederhaus stated that some of the pines in Corona de Mar are dying of canker and that 10 or 12 trees on Sea View are declining and will also need to be removed and that is one of the main reasons why numerous big trees are disappearing in Corona del Mar. v.5 Parks, Beaches £t Recreation Commission Regular Meeting November 16, 2004 Page 10 Commissioenr Ruzicka asked if these trees have that disease. Director Niedehaus stated no. _ Motion by Commissioner Allen to approve the reforestation request from Jay D. Rifkin, Marilyn Clark, Phyllis Joy Speek, and George Broughton, property owners of 300, 302, 304, 310 -312 Larkspur Avenue. Motion carried by the following vote: Ayes: Allen, Brown, Garrett, Skoro, Tobin Noes: Ruzicka 11. Bench List - Director Niederhaus stated that staff would be coming back to the Commission the premise that there is some interest at Looking at new types of benches. He stated thohe reports displays the types of benches used in the past and the new type that is on Marin venue and in Corona del Mar. He stated that staff has no recommendation, but wondered if is should be sent to the Park Development Committee or another committee. Discussion ensued regarding benches and the need to have a Zbrochure complete arra y of benches for the Commission to review. Director Niederhaus stated that he would have staff to corger list of bench candidates for the Commission's review at a future meeting 12. West Jetty View Park - Director Niederhaus that in 3, City staff transplanted two Large King Palms from the Corporation Yard to West ty View Park. The palm plantings were done to replace several Canary [stand Da Palms that had died at the site due to Fusarium, a palm tree fungus. He went o to say that in July 2004, a large Triangle Palm that had been dedicated to the late J Brooks, former Parks and Trees Superintendent, was also planted in the Park as a rther enhancement. Director Niederhaus stated that staff received complaints fro residents about the additional tree plantings and improvements (concrete cu planter) associated with the memorial tree. Staff then boxed and removed the ree palm trees on September 1. He stated that staff was contacted by Peninsul pint resident Mr. Bob St. John, who fives adjacent to West Jetty View Park, concern' g the Park tree removals. After hearing the explanation, Mr. St. John volunteered to tition adjacent property owners to replant the three palm trees and forward the tition to staff. Staff brought this matter to the Commission in October but the matt was tabled to allow the Balboa Peninsula Point Association (BPPA) an opport ity to address the matter with their membership. He stated that they met on Oc er 14 and recommended that the two King Palms be replanted in the Park realizing at they cannot be safely transplanted until spring 2005 and not to replant the large Triangle Palm. He stated that staff agrees with this recommendation. • Chair Tobin opened the public discussion 31� CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT David E. Niederhaus, Director February 4, 2005 Subject: Reforestation of Six City Trees Located at 300, 302, 304, 310 -312 Larkspur Avenue Dear Property Owner: Reforestation is a City process wherein property owners who own property adjacent to a City parkway tree may request the removal and replacement of the City tree with the understanding that they are responsible for the full costs of removal and replacement. The City reforestation policy require property owners to petition other property owners (up to 30 maximum) within 500' either direction of the reforestation location and submit their petitions (if they achieve a 60% approval rate) to City staff for review and consideration by the Parks, Beaches & Recreation Commission (PB &R). The 300 block of Larkspur Avenue has been the location of an earlier reforestation in 2001. At that time, three City She Oak trees were approved for reforestation by the PB &R Commission. The trees were subsequently removed from the west side of the street and were replaced by a new tree species, the Firewheel tree, which is the designated street tree for Larkspur Avenue. In the fall of 2004, four additional property owners located at 300, 302, 304, and 310 -312 respectively, requested the reforestation of a total of six River She Oak trees that are located on the east side of the Larkspur Avenue in front of their homes. The applicants confirmed their commitment to pay for the reforestation project. Their interest in requesting the reforestation was related to matching the previous reforestation effort of 2001 on the west side of the Larkspur Avenue and to promote uniformity in the City streetscape. The property owners requesting the reforestation were to provide a written petition to the property owners in designated portions of the 200 and 300 blocks of Larkspur Avenue. The petitioners submitted the results of their petition to City staff. City staff reviewed the petition and the results and prepared a staff report for the PB &R • Commission. Staff made no recommendation on the reforestation request. 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915 Telephone: (949) 644 -3055 • Fax: (949) 650-0747 - www.city.newport- beach.ca.us • The reforestation of only five of the six River She Oak trees was subsequently approved by the PB &R Commission on November 2, 2004. The sixth tree was inadvertently overlooked by staff in the report to the Commission. Two Larkspur Avenue property owners appeared at the January 13, 2005 PB &R Commission meeting and objected to the reforestation approval. They also claimed they did not get notice of the November reforestation request and hearing. In response at their January 13, 2005 meeting, the PB &R Commission voted to reconsider their earlier approval of the Larkspur Avenue reforestation. The Commission asked for new polling of the adjacent property owners and set the matter for hearing at their March 1, 2005 meeting. A decision was made that staff be directed to poll the property owners who are qualified to vote by the G -1 tree policy requirements on the reforestation proposal. The results will be tallied by staff and presented in a staff report to the Commission for their March 1, 2005 meeting. Attached is a ballot for the reforestation of six River She Oaks at the addresses above. Please complete the ballot and return your vote to me no later than February 15, 2005 in the attached envelope. As a matter of information, the six trees slated for reforestation are marked with white 'X's and photos of the trees are attached to assist you in locating the trees. If you are interested in attending the PB &R Commission meeting regarding this issue, it will be held at the Council Chambers, 3300 Newport Blvd. on March 1, 2005 at 7:OOpm. If you have any questions related to the ballot or the reforestation project, please call John Conway, Urban Forester, at 644 -3083. Thank you in advance for your cooperation. Sincerely, David E. Niederhaus, Director General Services Department DEN /mhl Attachments: (A) City Reforestation Ballot (B) Return envelope (C) Photos of River She Oak Trees cc: Distribution List 0 �W • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 REFORESTATION BALLOT February 4, 2005 Six (6) City Parkway Street Trees - River She -Oak Trees are proposed for reforestation (removal and replacement) at the following addresses: 300 302 304 310 and 312 Larkspur Avenue Corona del Mar The six River She -Oak trees would be replaced by 24" boxed Firewheel trees. All costs of removal and replacement would be at the expense of the property owners at 300, 302, 304, 310 -312 Larkspur Avenue. • Property Owner: 0 Print Name: Address: Signature: Reforestation: Please check O0e Approve Disapprove Date: Please return this ballot in the enclosed envelope to the General Services Department, Admin. Division, 3300 Newport Blvd., Newport Beach, CA 92658, no later than February 15, 2005. If you are not the current property owner on Larkspur Avenue, please return the ballot. 3300 Newport Boulevard, Newport Beach 137 a= 2 w 3 P 4 u 4 �4 : - all Fti Reforestation? 300 block of Larkspur, Corona Del Mar. The Firewheel tree will never 0 form a canopy over our street. 0 0 Depiction is to scale, assuming both are at their maximum height: River She -Oak 70' tall, Firewheel 25' tall River She -Oak vs Firewheel for vie ldoc Page 1 of 2 2/25/2005 4:51 PM ■5® : 741A Y---- ell loom . :zj� � �� MAR.01'2005 15:42 949 650 0747 NEWPORT BEACH GENERAL SERVICES #0965 P.002/002 Mar 01 OS 03!35p Seth Christian 9496754326 p•1 0 Mr. David E. Niederhaus General Services Director City of Newport Beach Re; Reforestation request for the 300 block of larkspur Ave, Corona del Mar Dear Mr. Niederhaus, Council Members and Neighbors. It is our understanding is that the trees In question are on community property and that all owners within a certain radius have a right to vote on this issue. We are happy to live peacefully with whatever popular decision our wonderful neighborhood reaches, Personally, we Ilve in the middle of the trees in question and would prefer to have them remain. Older growth trees are part of the reason we purchased a home In this neighborhood. We believe it is part of the charm of our community and losing them would not only be unattractive but decrease our property value. That being said would we would never want to deny any individual property owners of their rights. We believe this Issue has been misrepresented as potentially denying individual owner's rights to remove trees directly in front of their propertles. However, our discussions with the city of Newport Beach revealed that this is not the case and that we all have the right to our opinion and vote on this Issue. We believe that if a truly anonymous vote occurred there would be many more residents that would prefer to keep the older trees as they are. We believe many residents have been intimidated into voting to remove them or believe they are supporting their neighbors individual property rights by doing so. We personally have not lobbied any of our neighbors for their decision as we respect their individual opinions on this matter. We are particularly disappointed with the childish, intimidating and spiteful behavior of a Select few of our neighbors over this issue. It is an embarrassment to witness which is why we are not in attendance at tonight's meeting. While our preference remains to keep the trees we will be happy to live with the popular decision of all of our beloved neighbors. Thank you for your consideration. Sincerely, t~ Setif C stfan 308 CfeAYRVr Avonao COMA* (to/ Mar. 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Mid LM m J 4m 0 v 0 m Q 0 M to m low Mid 3 v �0 N 0 N 0 v ■. .0 LM 4) DC � 0 0 0 0 0 0000. o C6 N L6 © M N N 00 M tC M TM O N M M M M N TOO' .;0 0 N r r r l A A A A • • • 0 t 7d O� O� n a> � 3 > 6 Q C O Y ^N J o 9 ./ ,p 'p1 ��ti gryy � ti ^A ti A ti ti ^ti ti s1� ti ti m iy^ a L � ry�ti � a a �G Q 0 �0 Q > o lb O z z° lb- 'p1 ��ti gryy � ti ^A ti A ti ti ^ti ti s1� ti ti m iy^ a L � ry�ti � a a � d C CL A �o i d Oi m L E H 3 a.r G1 0 0 0 D � C� tM M M � s. V ` � to M � t 'o 0 am w r NI c 0 r o Q F- 0 CL c0 t0 Z �_ C '� _ m _C C o cc w a m r cc h > Q M C r 'D e Q CL cc ++ >+ ti Q y 0 4) z cc 0 La A A A m _� L 1. • (1) PB &R Com� Sion Agenda Item No. March 1, 2005 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: City Street Tree Designation Change Recommendation Approve the Golden Medallion Tree (Cassia leptophylla) as the newly designated street tree for the El Paseo median. Background The City Street Tree Designation List was adopted by the City Council in May 2000 (Attachment A), after a thorough review by the Parks, Beaches, and Recreation Commission. The list designates specific species of trees for future planting in parkways and/or medians of a City street, to promote uniformity of the street treescapes. The Street Tree Designation List is maintained and reviewed on an annual basis by City staff in accordance with Ordinance 13.08.020 (Official Tree List) and City Council Policy G -6 (Maintenance and Planting of Parkway Trees). Any changes, recommendations, or resident requests for changes are forwarded to the Parks, Beaches, and Recreation Commission for action. Discussion Mr. Ray Kennedy, President of the Irvine Terrace Community Association (ITCA) submitted a letter to request a change to the City Street Tree Designation List as an overall treescape plan for the El Pasco median (Attachment B). Staff does not have any objection to this request and has had several preliminary meetings with Mr. Kennedy. The Olive Tree (Olea europaea) is currently the designated tree for the El Paseo median but these trees are rapidly declining per the attached photographs. Currently five of the nine Olive trees are severely infected with verticillium wilt, which has been confirmed by staff. 41 • This disease results from a fungus that invades and plugs the water conducting tissues in the roots and stems of plants and lead to a tree's death. There is currently no remedy available to reverse the process of the disease, other than remove the dead growth and fertilize to promote new growth. If new growth is produced by the plant it will ultimately become infected as well. ITCA is submitting this request as a preliminary step toward a reforestation plan for the El Paseo median. Information regarding the Golden Medallion tree is attached (Attachment C). Mr. Kennedy has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachment: (A) City of Newport Beach Designated Street Tree List May 2000 (B) Letter dated February 16, 2005 from Ray Kennedy, President of ITCA (C) Proposed new designated tree (Golden Medallion) photo 0 • q- orr-' 0 N N R ar O Inl wo rn A F J.d it TT�^ V1 R F+�I r.. 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U M> r_ a3sww K N F > >} r m r m t- w co FF�� _ F a a a a w (a w co N> Q Q¢¢¢ Q w w w w S x?_ � Z O m w N m CJ 0�� N tD 0 F w I W w 1 m m O n n = m 0 0 h m 0 N N N Y] N h N lfJ u'J N N N N C O d d a` d CL @ x A O O V 7 g O 7 f/1 m c o ' a f0 N N W M Z l0 a n a a a�� T T w T T l6 !d W l6 I6 N N U U U U U 7 7 J 7 7 J 7 U C W W W W W LL d 0 s i ■ M is a i L-4 m z r 'a L� C a t h II M M N f:7 Q IRVINE TERRACE COMMUNITY ASSOCIATION February 16, 2005 Mr. David Neiderhaus General Services Director City of Newport Beach P.O. Box 1768 Newport Beach CA 92658 Re: Irvine Terrace Community Association Request to Change Designated Street Tree Dear Mr. Neiderhaus: The Irvine Terrace Community Association would like to request a change in the Designated Street Tree for the median on El Paseo Drive in Irvine Terrace from the olive tree (Olea europaea) to the Gold Medallion (Cassia leptophylla). Currently, there are nine (9) olive trees on the El Paseo median. . The reason for this request is that all the trees are rapidly declining and dying due to verticillium wilt, a fungus that invades and plugs the water conducting tissues in the roots and stems of the trees. This fungus is attacking olive trees throughout Orange County and is essentially incurable. This fungus can survive in the soil for years even in the absence of infected trees. This fact makes it impractical to replace the trees with new olive trees. Accordingly, the Irvine Terrace Community Association is left with no alternative but to request a change in the Designated Street Tree. The status of the trees was verified onsite by your staff in several meetings, and the suggested designated Gold Medallion street tree is an approved parkway tree for this size of median. All of the homeowners in the Irvine Terrace Community Association were officially notified by letter of this suggested tree designation change and given an opportunity to respond to the Board prior to the Board voting on this request. The Board unanimously endorsed this designated tree change on February 16, 2005. We understand it is necessary to have this request come before the Parks, Beach and Recreation Commission, and we hereby request that it be put on their March 1 agenda. If you need additional information, please feel free to call me at (949) 673 -7565 or at my office (949) 720 -6253. Sincerely, — 1 • 1V 4 Ray Kennedy, Presiden Irvine Terrace Community Association 67 \� )\ f G k �ƒ \ v Jk J% )} }\ 69 ƒ t : j 2 § ■ _ / \ ± 6 k k / - �■ ! -, 4J f.2)� )} ©\ _ \\ \ - jz . $o ;t # Kk) u k k� Sj|\ ƒ$2 k/ k !CL B � )- ) #$ d§\ § 2e k�§/ \ ; ]2 � §ƒ \� /\ )% =kkf] 2 | � 2` 69 ƒ t : j 2 § ■ _ / \ ± 6 k k / \\ \ dk ] _� $o ;t # Kk) ƒ$2 k/ k !CL B � 2 2 69 • � SEW PART p G C'tLtFOR�tp i h 3 6 PB &R Commission Agenda Item No. March 1, 2005 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Reforestation Request Recommendation To approve a reforestation request of the Irvine Terrace Community Association. Discussion The Irvine Terrace Community Association (ITCA) has submitted the attached Tree Reforestation Request form, pursuant to City Council Policy G -1 requesting the reforestation of 9 City parkway trees in the El Paseo median (Attachments A & B). Staff has completed and attached the Tree Inspection Reports, Tree Appraisals, area map and photographs related to each reforestation site (Attachments C, D & E). The applicant has requested the tree removals under the reforestation guidelines per the G -1 Policy. They have also submitted a redesignation of the street tree to the Golden Medallion tree. The reason for this request is that all of the current median trees are rapidly declining and dying. The applicant has met all requirements of the G -1 Policy as outlined in the attached letter dated February 16, 2005 (Attachment B). ITCA will assume the full cost of the removal and replacement of the 9 trees, plus the planting of an additional 9 trees for a total cost of $5,310, and have properly noticed their membership of the extent of tree removals. The President of ITCA has received a copy of this report and a notice of the March 1 Commission meeting. Very respectfully, David E. Niederhaus C:\Doc nts and Seningslmlmdeman .CNBlfucal Setting \Tc� Interne Files \OLK nRe ft Irvin Tert eElPmcoMedian.Refomst ionRe uest.030105.doc 51 • Attachments: (A) Tree Removal Request Application (B) Letter dated February 16, 2005 from Ray Kennedy President of ITCA (C) Tree Inspection and Tree Appraisal Reports (D) Photos (E) Area Map is r 1 LJ C'.\Dac=m and SeningaMlMdeman .CNB \LacM SetftsMrrgor lMem6 Filw \OLRF5\R n.lrvineTerreceEUP wMMian.RefareeutionRe uW,030IM cbe l p PO,4T CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application q41 FO RtJ Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Mq o LIVE fiQEI✓s Indicate the number and specie(s),(if known) of tree(s). Located at: EL P i4 S EO t"1 C o i R Please be as specific as possible Requestor Address/ Phone (Daytime) / Email Property Owner 2 o 2 1 Trs My ^ a,.. T4 Ka Le Community Association C,tsM to 9 19,61ir 473 -7 cOther� f_fA"lte why p efLdo I p A i4 •iAa t' Wnature: Date: 2 Print Name: 126.. If Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) vzee.Ir-->r- tiT ttzvtrj(� �1rtZ¢AGe C0MH4r.7iry Pr"Dc. to the reverse side of this form Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. �C Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. • Hazardous Defective, potential to fail, could cause damage to persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Reak d Os W ! I Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating ' hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner X Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location -- C u R,2; —= 0-T �p E e, k e s NHS 0 C-t e^Q61' -C- Fu rJG rS View encroachment >e Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 60% of a maximum • of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G -1 for additional information. RequestorComments: PLEASE '&S- eE' F0eFS STA '1 (9 1`4 IZ E s ro t 4A-r 10 N Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. ry Revisetl 052009 &Q IRVINE TERRACE COMMUNITY ASSOCIATION February 16, 2005 Mr. David Neiderhaus General Services Director City of Newport Beach P.O. Box 1768 Newport Beach CA 92658 Re: Irvine Terrace Community Association Reforestation Resolution Dear Mr. Neiderhaus: The Irvine Terrace Community Association prides itself on its trees and landscape maintenance. Unfortunately, all the olive trees on the median on El Paseo are dying because they have been attacked by verticillium wilt fungus which is prevalent in Orange County. Replacement with new olive trees is impractical due to contamination of the soil with the fungus. Therefore, on behalf of the Irvine Terrace Community Association, this resolution of the Board of •Directors shall serve as a formal request for reforestation of the median on El Paseo. All members of the association have been officially notified by letter and given an opportunity to respond to the Board prior to the Board voting on this request. In their vote, the Board unanimously approved the reforestation request. The Irvine Terrace Community Association hereby agrees to be responsible for 100% of the costs associated with the removal and replacement of the public trees in advance of any removal activity. Irvine Terrace has designated the Gold Medallion as the Designated Street Tree on the median on El Paseo pending approval by the Parks, Beach and Recreation Commission on March 1, 2005. All replacement trees shall be 24 -inch boxed trees. Additionally, although only nine (9) olive trees currently exist on El Paseo, twice as many (18) Gold Medallion trees will be planted. All requested funds for this project will be submitted to the city prior to work commencing. The Tree Removal or Reforestation Application, per City Council Policy G -1, is attached with this letter. If you need additional information, please feel free to call me at (949) 673 -7565 or at my office (949) 720 -6253. Sincerely, •Ray Kennedy, President Irvine Terrace Community Association �3 TREE INSPECTION REPORT Name: Irvine Terrace Community Association Address: 40OX El Paseo Drive — median trees Phone Number: Request: The Irvine Terrace Community Association has requested removal and replacement of nine City Olive trees within the median on El Paseo Drive, under the City Council Policy G -1, reforestation criteria. The trees are affected with a root disease, verticillium wilt, of which five trees have severely declined. Botanical Name: Olea europaea Common Name: European Olive Designated Street Tree: European Olive Estimated Tree Value: Nine Trees — Total $11,306.32 Damage: N/A Parkway: Concrete Brick Turf Mather Comments: A field inspection by the City Urban Forester confirmed severely declining trees. Verticillium wilt is a common disease of Olive trees of which there is no treatment or cure. Inspected by: -1 Date: February 17, 2005 John Conway Recommendati pp E ve the reforestation request. Reviewed by: % Date: February 17, 2005 arcelino C. 117omeli Reviewed by: Date: Z- L 2- v s David E. 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OOi z Obi m Obi O Ln L LO G 0 0 0 Z O O O O U 2 p o 0 CA 0 0 S w rn m aL6 U 15-n Ln 0 Ln Ln W J O O gj a M m M u C O) m Vl a ti ti .-a U) =m0 m w V N N N dvy y LU Y F Z lu - - �a 00 co Go 0 W w f O m O m O V W O L c w O L c O CL c 6 H 7 O N 7 d 7 O N cl O O O L O w O W O w F Ol 'i vCy ,w� vl L k ZIA I eo LK j I AF. 0 (Pg OlftL OMT, i� I' Y 7z) • o. o v yl d • .. r 11.. vl cl' r 'n . r r r H w ' `! m �o Y• 0 0 t. ~ 7/ 0 0 N n O �U c;7 vv C2 _T U �a do• ,J 4 NN •1 �� •� � s� aObbe�ThY co a % � O a 0 o. o v yl d • .. r 11.. vl cl' r 'n . r r r H w ' `! m �o Y• 0 0 t. ~ 7/ 0 0 N n O �U (1) PB &R Commission Agenda Item No. March 1, 2 55 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Eagle Scout Project at Castaways Park Recommendation Approve the construction and installation of a kiosk at Castaways Park as part of an Eagle Scout project. Background • Max Moosmann, a resident and senior at Sage Hill High School, contacted staff regarding his interest in completing an Eagle Scout project at a City park. Subsequently, staff identified a project to enhance Castaways Park as an addition to the recent Revegation Project which started last year. The construction of a kiosk at the entrance area identified per the attached map (Attachment A) would inform the public of many of the Park elements which was one of the original goals of the Castaway Park Advisory Committee. Discussion Mr. Moosmann submitted a preliminary description of the project and the attached drawing (Attachment B) showing the details of the project. Staff and the scout have reviewed the construction details of the project with Building Department, and if approved by the Commission, will process a building permit. Mr. Moosmann, Castaways, Dover Shores, and the Cliff Haven Community Associations have received a copy of this report and a notice of the Commission meeting. Very respectfully, • David E. Niederhaus Attachment: (A) Map (B) Preliminary Eagle Scout Project Write Up 76fy�' Castaways Park r 1� • Preliminary Eagle Scout Project Write Up The Plan: Max Moosmann Troop 90 Sea Snakes Inspirational, symbolic, and creative are words often associated with great pieces of architecture, such as those of Frank Lloyd Wright. These words do not usually apply to information kiosks, found in local parks. I have set out to change that. When plotting my plans for the information kiosk at Castaways Park, I thought of the most artistic ways to express nature and California. Scientifically, I studied the Theorem of Pythagoras, to • base my plans off of the Golden Rectangle and Triangle, to find the most appealing form for the kiosk. I also investigated other recreational parks' information kiosks, to gain an idea for the proportions of other kiosks and tailor the dimensions to fit my purpose. I first set out on a quest to build an architecturally interesting information kiosk for Castaways Park, in Newport Beach. The plot of land, on which I will be building the kiosk, overlooks the rolling hills of the Newport skyline and Newport Bay. With the symmetry of the background and the types of plants grown in the park, a conventional, peak _roofed kiosk (pictured below) would be to visually heavy for the park. The peak - roofed design would also obstruct the views of neighboring residents far more than a curved roof. I then ventured to local parks to investigate • the dimensions of their kiosks to determine the • appropriate dimensions of an information kiosk. The kiosks that I viewed were roughly eight feet tall and nearly four feet wide, giving them roughly 1296 square inches of display area. I found that to be efficient, I would need to build a kiosk nearly as big, yet I knew that I would be harangued by the neighbors if I were to build anything as bulky as those that I viewed. I created the roof with the intent for a large gap between the roof and the display area to give it a more open feeling and obstruct less of the neighbors' waterfront views. This large gap also allows the kiosk to blend into the background for the park visitor, which allows a more pleasant and natural atmosphere for the park. The gap between the roof and the display area also allows for ample headroom for the park's taller visitors, who may want to seek its shelter while reading information on a rainy or sunny day. The whole structure follows Pythagoras' Golden Theorem, which scientifically makes objects more attractive. To find a golden ratio one must make a horizontal objects length and multiply it by phi, which equals 1/2(1+45), to find the vertical dimension. I figured it would be fun and helpful to base my plans around this principle. I figured if the Greeks were right, then the kiosk should be aesthetically pleasing. The Production Materials: The plans were made with all of the production materials in mind. I plan to use 4x4s•for all of my supports. The vertical uprights will be 92 inch, double braced 4x4s, with 48 inch cross supports, supporting the display case, bisecting them. Threaded rods with nuts and washers at either end will support the cross sections at their intersection with the vertical supports. A 92 inch roof cross bar will be installed to help the resilience • of the roof over its life span. 7S� • The roof will consist of three' /. inch sheets of plywood, laminated together and coated with epoxy resin. Lag screws will secure the roof to the vertical supports. The roof cross beam, supported by the vertical supports will also help support the roof. The roof will be covered by corrugated tin, which will go nicely with the alternative design, and will weather better than conventional shingles, thus making it less expensive for the city to maintain. The display windows will be made of Lexan and will be attractively notched into the frame of the box for better protection of the materials, and easier access to the Park information, when it is changed. The Lexan will be sealed with silicone caulking to ensure it will weather well, and protect the items inside the display case. A door will be built on the end with ' /.inch piece of plywood and a lock will be installed to ensure its • security. The door will swing on a piano hinge. The uprights will be set in concrete to help the overall stability of the structure. Holes will be dug using a ditch witch, which will extend nearly 3 feet into the ground. The cement will also ensure that water does not pool at the base of the uprights, greatly improving the aging of the wood over time. Landscaping: For the landscaping of the plot of land, on which the kiosk will sit, I plan to plant all natural sage plants. To help water drainage, I will raise the center of the plot slightly. Because the plot is shaped as a triangle, I will have three paths leading from the concrete visitor paths. These three paths will be composed of mulch. These three paths will form three triangles, one at each angle of the triangle. • /tP n LJ 11 U n I chose many different species of sage because of the variety of the plant. In the triangles I will placelfloweringcsaag"rusES and black sage) On either side of the kiosk, I plan to include samples of creeping sage which will ad color and body to the kiosk area. Since the park is located in the coastal sage scrub region, I found it appropriate to incorporate sagebrush into the landscape design. Information regarding the sage planted on that plot and all of the other plants in the park will be available at the kiosk for the visitors to view. I intend on also working with the landscaper to help comprehend what the look of each region of the park as it grows over the years. I would like to do this so that my landscaping flows with the near-by landscaping in the park. 77 E E n u M