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HomeMy WebLinkAbout5/3/2005 - Agenda PacketMAY 3, 2005 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches and Recreation Commission • Tuesday, May 3,2005 - 7om— City Council Chambers AGENDA ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Acting Director Pisani SPECIAL PRESENTATION PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -3) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. CONSENT CALENDAR 1 Minutes of the April 5, 2005 regular meeting. Waive reading of subject minutes, approve as written and order filed. Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. NEW BUSINESS 4. Passive Park located at the corner of Mesa Drive & Birch Street in the Santa Ana Heights Redevelopment Area. Discussion and provide input on concept plan. Action: None 5. Reforestation Request - Discussion /action of Reforestation Request of 19 City parkway street trees submitted by Harbor View Hills South HOA Action: Approve / Deny — Reforestation Request. COMMITTEE REPORTS • Finance — Garrett & Skoro • Ad Hoc • Pack Development —Skoro, Allen rt Brown — Community Service Award - Garrett, Ruzicka & Tobin • Rec Ft Open Space Element — Garrett — Special Tree Committee - Allen, Ruzicka ft Skoro • Recreation Activities — Englebrecht, Ruzickarr Tobin — Youth Sports Liaison — Ruzicka • Seniors — Tobin, Allen &Skoro — Donation— Brown, Ruzicko, Skoro • Beach — Garrett, Skoro tt Tobin FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. 0 DJ CITY OF NEWPORT BEACH I J (-- M 1 Parks, Beaches It Recreation Commission Regular Meeting April 5, 2005- 7pm Convened 7:11 pm ROLL CALL Present: Debra Allen Tim Brown Roy Englebrecht (arrived at 7:20pm) Bill Garrett Greg Ruzicka Val Skoro Tom Tobin Staff: Marie Knight, Recreation It Senior Services Director David Niederhaus, General Services Director Marcelino Lomeli, Park a Tree Superintendent John Conway, Urban Forester Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant SPECIAL PRESENTATION Commissioner Allen read the following: In Appreciation . For his many years of service to the City of Newport Beach An his devotion to the Parks, Beaches & Recreation Commission A tree will be dedicated in honor of David Niederhaus Director of General Services The exact species of tree and location to be selected by Mr. Niederhaus In consultation with the General Services Department Of the City of Newport Beach Commissioner Allen announced that Director Niederhaus was retiring and that tonight was his last meeting. Chair Tobin also noted his thanks to Director Niederhaus and then announced that there was a second presentation to Park it Tree Superintendent Marcelino Lomeli who would be retiring after 39 years of public service. He went on to say that Marcy was known throughout the entire parks and recreation community and that many seek counsel from him. He handed him a plaque and a gift from the City Council and the Commission for his many years of excellent services. Superintendent Lomeli thanked the Commission and the City Council for their gift noting that he had worked for the City for 11.5 years and that this had been the best job he had ever had. Commissioner Skoro stated that Superintendent Lomeli has always gone that extra step and that he has always appreciated his willingness to work and talk and to get the best possible product no matter what and again thanked him for his many years of service not only to the City but to the community. Parks, Beaches £t Recreation Commission Regular Meeting April 5, 2005 - 7pm Page 2 Director Knight stated that from a staff perspective that these two gentlemen retiring from the City will leave a huge hole not only of knowledge but expertise, help and partnership and that Recreation is in a state of mourning and wish them well. She thanked Chair Tobin and Commissioner Brown for braving the elements and coming to the first Flashlight Egg Hunt in the rain, but still had over 500 people attend and appreciated their support. She went on to say that the Department also had that same weekend a very successful Special Olympics basketball tournament. Director Knight said that in your mail you will be receiving a special foldout brochure that lists all the upcoming summer activities and camps in addition to the Newport Navigator that will come out towards the end of April. She stated that the department had increased programs and revenue last year in the summer with a lot of surf classes and special camps. Director Niederhaus thanked the Commission for the recognition noting how appropriate it was as he enjoys trees and looks forward to picking the right species. He invited the Commission to attend the April 26 Council Meeting where the City will again accept the 15`h consecutive award of Tree City USA and the 10th consecutive growth award and will receive the Silver Growth Award which has only been given to three other cities in the US and noted that the Arbor Day event that will be held at Buffalo Hills Park on April 29 at 10am. PUBLIC COMMENTS Tod Roth stated that he lives across the street from Cliff Drive Park and that he is concerned about the size of the trees in the park that obstruct the view. He stated that most of the neighbors feel that this is a negative aspect of the park as they impact the view significantly and the property values of the homes around the park. He went on to say that that at the park at the 2401 block has one tree in the middle but is nicely done and that it is very cohesive and some structure to it but the park on the 2900 block has no structure and that it is very confusing and not particularly pretty especially from the street and not very attractive or designed well. Mr. Roth stated that his main problem is that the fact that the trees are so large all across the park with the bushes and it obstructs the view and the two parks are so difference in appearance. Don Williams 2937 Cliff Drive, stated that there are actually two Cliff Drive Parks; one that is situated in front of his house and resembles a jungle and the other which looks like Central Park, NYC. He stated that if you go down to the park area that looks like NYC and you have cement, sidewalks, steps, grass, flower beds, rock formations and looks safe from top to bottom for the police to patrol. He stated that if you go the park in front of his house has wooden steps that are still together only because the termites are holding hands and some grass, flowers but are not seen because they are buried in the jungle of weeds, bushes and hedges. He stated that he did not know who the gardener is doing the work on that part of the park but stated that he should be fired because all he is doing is watering the weeds. He stated that the place is not safe and would not want any women walking in there as there are at least a half dozen hiding places and that when these winos or dope addicts go to that park in the summertime. He recommended that part of the park be made to look more like the rest of the Cliff Drive Park. Jan Vandersloot, Newport Heights thanked Dave Niederhaus and Marcy Lomeli for their many years of good work for the City and stated that he is aware of the disagreements about trees but would like to commend them for the work on getting more root pruning done by the City and so more trees can be preserved and for instigating the development of native plants in City parks and with that he distributed some pictures of Cliff Drive Park that he had taken on April 4. He stated that this a very pretty park and by the way the plants there are not weeds but are native plants and that the City was required by a Lawsuit settlement in 1988 to plant native plants on that side of the park and that he personally has spent literally thousands of hours out there weeding. He stated that what Mr. Williams considers weeds are the 2 E Parks, Beaches & Recreation Commission Regular Meeting April 5, 2005- 7pm Page 3 kind of plants that California originally had and are called Coastal Sage and Coastal Bluff Scrub_ Mr. Vandersloot stated that many people do not appreciate native California plants but he spends many hours weeding it and that the Fire Department goes by there every year and that one reason so many weeds pop up is because so much of the intervening ground between the native plants has to be cleared our. He stated that he was out there last weekend weeding and invited the two previous gentlemen to come out and educate them and that we owe it to our heritage to preserve some of native California and thanks Dave and Marcy for their help with native plantings not only at Cliff Drive but at Castaways Park. Chair Tobin asked Mr. Vandersloot to give those two gentlemen his card so they could contact him for information. Karen O'Connell stated that she lives on Larkspur in CdM and wanted to speak out the small trees that are being planted as replacement trees that she has been noticing in the community. Chair Tobin stated that this item is on the agenda. Ms. O'Connell stated that she is speaking in general about replacement trees and not the Larkspur issue that is listed on the agenda. She stated that the pictures that she had distributed are from Seaview Avenue and that the last couple of meetings the public has been hearing that Newport Beach is a tree loving community and that when a mature tree is removed it is replaced with two trees. Ms. O'Connell stated that the picture actually speaks for itself and that on Seaview; the very old and mature trees are ISbeing replaced with what can be described as a twig. She wanted to make sure that the Commission is aware of the size of these trees and their appearance. Commissioner Englebrecht asked if he could speak on Public Comments. Chair Tobin stated no but could ask for more information under Future Agenda Items. Sheryl Ecker of 2940 Cliff Drive Park stated that when they bought their house 9 months ago that they had been assured by their agent that those trees would be trimmed every two years down to the level of bushes in the front of the street. She stated that it had been a few years and that the agent had replied that the City should be doing this at any time. She stated that she called the City Council for information on trees and never heard back. She stated that she has since heard that it is every three years and feels like she is in the dark and that they are looking forward to having this home with a view and now are a little scared and disappointed. She went on to say that the would like to see the trees trimmed way down, if not taken out but maybe there are other types trees that could be planted that are not quite as intrusive with the view and it should be enjoyed by everybody. CONSENT CALENDAR 1. Item pulled by a member of the public. 2. Park and Tree Division Activity Report. Receive file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 1. Minutes of the March 1, 2005 regular meeting. Ms. Singleton asked the Commission to remember • that she spoke up at the March meeting and discussed comments from the January meeting and that she since has listened to the tapes and has them right and wanted her correction to be entered. Commissioner Ruzicka stated that staff would incorporate her written comments into the record, referring to the information she would present on a later agenda item. Parks, Beaches 61 Recreation Commission Regular Meeting April 5, 2005- 7pm Page 4 Director Knight stated that Ms. Singleton is actually pulling the minutes from the January 13, 2005 and what cannot be done is correct what was said and what Ms. Singleton is asking is to correct minutes to two meetings ago. Ms. Singleton stated that she had originally asked at the last meeting that the minutes be corrected and then they were reported wrong. Commissioner Allen asked if her typed comments were from the January meeting and that it is not the issue before the Commission. Ms. Singleton stated that she got up at the March meeting and asked that the prior meeting minutes be corrected and then it was reported that she got up and did it but it was reported wrong. Ms. Singleton stated that she has listened to the tapes. Commissioner Allen asked if they were from the March meeting. Ms. Singleton stated yes and the January meeting as well. Commissioner Allen stated that you cannot correct minutes from January. Director Knight asked her to submit those but understanding that minutes are not verbatim and so if you are listening to tapes and expecting that every single word is reflected that will not happen. Ms. Singleton stated that the gist of the whole thing was incorrect. Ms. Singleton stated that when the Larkspur issue comes up and that if the letters that were distributed from Mary and Bill Singleton could be included into the record then they will not need to get up a speak. Motion by Commissioner Allen to approve items 1 -3 of the Consent Calendar). Motion carried by acclamation. CONTINUING BUSINESS 4. Reconsideration of Reforestation Request. Director Niederhaus stated that there are three pieces of correspondence that had been received that were included with your packet: an email from T. Stefl, letter from the Singletons and a letter from SPON. He stated that no additional items had been received beyond that except for items that will be distributed tonight from the public. He stated that staff recommends that the Commission rescind the November 16, 2004 approval of the reforestation request for six trees located at 300, 302, 304, 310, 311 and 312 Larkspur. He stated that staff have reviewed the ballot discrepancies and noted that one ballot was changed and that no longer does it meet the 60% requirement for reforestation. Commissioner Allen stated that from what she understands that the Commission has nc discretion and asked if this were correct since the project does not meet the minimum • requirements under G -1 and therefore cannot be approved. EI 0 U Parks, Beaches £t Recreation Commission Regular Meeting April 5, 2005- 7pm Page 5 Director Niederhaus stated that the City Attorney's opinion on the Commission's authority to approve/ disapprove reforestation requests is that the Commission can act on a reforestation request only if the minimum criteria of the G -1 Policy are achieved. Commissioner Englebrecht stated that in light of all that has gone on with trees, not only on Larkspur, requested that the Commission have a moratorium on reforestation until either this Commission or committee meets to address how reforestation requests are handled, voted on, ballots counted. He stated that maybe a new criteria needs to be put in place and asked for a moratorium on these issues. Director Niederhaus stated that staff understands his concern on the procedures and that we have separately met with some of the Larkspur residents and the City Attorney. He went on to say that his staff and Deputy City Attorney Dan Ohl will be setting up a SOP and a more precise checklist for reforestation. He stated that staff plans to bring a legally established reforestation request from a HOA next month but that for non -HOA requests there will be a better procedure put in place. Commissioner Ruzicka asked if there would be a voting protocol in place so that the Commission is not a part of the fiasco as in this past case. Director Niederhaus stated that everything will be done by the book before it comes to the Commission and that staff has learned from the different processes and does not believe that the Commission will ever see these kinds of difficulties again. Commissioner Englebrecht asked if the Commission will have a chance to review it. Director Niederhaus stated that according to the City Attorney and the City Manager that those procedures will be at the staff level to make sure that the Council Policy is being followed and that staff provides the Commission with the best reforestation staff reports. Commissioner Englebrecht stated that as the body that approves or disapproves these types of requests he was concerned that they would have no say in the procedure so that the fiasco and the split that has been caused in the City over just the Larkspur incident won't repeat itself again. He asked why the Commission would have no input as they have to sit month after month and listen to both sides with no resolution and then when a resolution was decided it was wrong. Commissioner Allen stated that everyone would obviously be reviewing what happens because the Commission will be asked to vote on the information given. Commissioner Englebrecht stated his frustration. Commissioner Ruzicka asked if the procedure will direct that the names on the ballots are at least spelled correctly and people are still alive that voted. Director Niederhaus stated that it would be more than that and it will make it easier and clearer for the petitioner to understand exactly what they are responsible for and if anyone becomes involved in a controversy the other side will understand what staff has done. He stated Parks, Beaches ft Recreation Commission Regular Meeting April 5, 2005- 7pm Page 6 that most importantly no questions will be left unanswered when the request is approved or disapproved. Commissioner Brown stated that the most important thing,_ and noted his trust with the staff, is that there is legitimate voting because the neighborhood of the street must meet the threshold and so it must be foolproof to verify that the ballots are accurate by the property owners and specifically that they are still alive. Commissioner Ruzicka stated that it appears at this juncture that the Commission has no choice but to rescind the reforestation request and that the two letters from the Singletons will become a part of the record. Chair Tobin stated that then the proceedings are done. Director Knight reminded them that it must go to a public discussion. Jim O'Connell from Larskpur Avenue stated that he wanted to follow up with new information that was not brought up at the last meeting and that was regarding the two forged ballots and apparently GS staff told the applicants that a certain number of people had not voted and the applicants went out to those people and brought in some new votes but some were out of the country or were not available and at least two of them were taken and the signatures were forged. He stated that a packet of information had been distributed to the Commission with those forged ballots and that that you can see that the first one is from Mr. Caputi who has actually been deceased for over 11 years and that the entire first and last name had been misspelled as well. He stated that he had attached a letter from the real owner Jean Caputi and that she wanted to save the trees. He stated that the second ballot had been from Mr. Stockwell who had been out of the country at the time and that he had written on here that the signature was not his and that his name was Randolph not Raymond as the ballot states. He stated that his point is that he knows that the City Attorney has been investigating this but these are real serious matters and that we are talking about $15,000 worth of trees and believes that if this had been approved last month those trees would have been removed in a matter of days. He recommended that the Commission work with the City Attorney in making sure that charges are filed and fines are levied against these people who committed these forgeries and that these four applicants on the reforestation request are denied the privilege of requesting another reforestation process again either permanently or for at least 10 years. Jan Vandersloot, Newport Heights stated that there are a couple of lessons that could be learned from this exercise and one is that the initial tree that was reforested was done because of an easement and once that happened then some neighbors are persuaded or not quite persuaded to reforest the entire block for uniformity. He stated that many of these people wanted them to be reforested because they wanted them to be uniform and noted that these trees began uniform because all the trees were She Oak trees. He stated that the Commission • should understand that when a reforestation is approved for a part of the block that this dynamic might follow on and on. Commissioner Ruzicka stated that the Commission is quite cognizant of that specific matter. 0 Parks, Beaches it Recreation Commission Regular Meeting April 5, 2005- 7pm Page 7 Chair Tobin closed the public discussion Motion by Commissioner Ruzicka to rescind the approval of the November 16, 2004 reforestation request of 6 trees made by Jay Rifkin, Marilyn Clark, Phyllis Joy Speek and George Broughton property owners of 300, 302, 304, 310 -312 Larkspur Avenue. Seconded by Commissioner Allen. Commissioner Englebrecht asked if this means since the Commission has flip - flopped on this issue for months that these trees on Larkspur will live. Chair Tobin stated that yes they will live. Motion carried by unanimous vote by Commissioners Allen, Brown, Englebrecht, Garrett, Ruzicka, Skoro and Tobin. NEW BUSINESS 5. Special Tree Report - Director Niederhaus stated that in October 2004, the Commission (PBEtR) designated a Special Tree Committee (STC), consisting of Allen (who acted as chair), Skoro and Ruzicka, to provide recommendations for additions and deletions to the Special Tree List a component of the Council Policy G -1. He stated that the Special Tree List was adopted in 1966 with no significant amendments and includes Landmark, Neighborhood, and Dedicated trees (those definitions were refined last year). He went on to say that the goal of the STC was to review the Landmark and Neighborhood List for any additions and /or deletions of City trees and provide a public outreach program for public nominations. Staff was tasked to do a separate review and update of the Dedicated Tree list. He noted that the STC held four meetings on November 3, November 30, 2004, and January 18, and March 15, 2005, He stated that the public was allowed to submit nominations to the Committee at a SPON presentation, as well as at the various STC meetings. Director Niederhaus stated that three additional pieces of correspondence were received and were attached to the packet from Dan Heinfeld and his attorney John Kendrick. He stated that as a result of these meetings that the list of Special Trees is not shorter but almost twice as big. He stated that staff is asking that the Commission approve the amended list and will forward those recommendations to the Council for their approval. Commissioner Ruzicka stated that a lot of time was spent and that he did not believe that everyone needs to go through this list again as the consensus of these trees were fairly uniform. Chair Tobin opened the public discussion Mary Singleton stated that they had requested that the She Oaks on Larkspur be added to the list and that the Committee was going to continue that issue because of the reforestation item on the agenda had not been settled. . Commissioner Allen stated that she was not correct and that the motion at the Committee meeting was to approve the list as it appears tonight and that those trees were not put on the list. She stated what was said was that after this whole reforestation thing is taken care of that 7 0 Parks, Beaches Et Recreation Commission Regular Meeting April 5, 2005 - 7pm Page 8 Ms. Singleton could come back to the City and make a request at some later time and possible consideration could be given to adding those trees but were not included on this list tonight and that it was not intended to be a part of this list. Ms. Singleton stated that she believed that Commission Allen used the word to "continue" it until after the reforestation issue was completed. Commissioner Allen stated as a lawyer, she knows exactly what "continues" means and that Ms. Singleton would have the opportunity to bring it back at some later time and of course is welcome to do that as is any member of the public. Ben Jackson appearing for Dan Heinfeld who owns the property at 901 Chestnut stated that he is here tonight to talk about the Alta Vista tree and was led to believe that Mr. Eaton who had recommended that it be added to the list has since asked that it be withdrawn from the list and that he is here tonight to support that recommendation for withdrawal. He stated that this tree, although a large and possibly a landmark tree, and has large branches that hang over the yard and has had the experience of two large limbs falling into the yard. He stated that he is concerned and that he believes it causes a hazardous condition. He went on to say that apparently there has been a large branch which fell into the parkway and the City has since removed it. Mr. Jackson stated again that they support Mr. Eaton's recommendation that the Alta Vista tree be removed from the Special Tree List. He stated that he believes the tree is Listed twice as number 41 and S. Commissioner Allen stated that yes it was repeated. Director Niederhaus stated that he has brought documentation from Mr. Eaton withdrawing his nomination of the Alta Vista tree being added to the Special Tree List as long as it can be withdrawn without prejudice. He stated that staff also recommends that this tree be deleted from the list that will go forward to Council for approval. Ann Balderston from Begonia Street stated that she was very happy to see that as Commissioner Allen stated the process of recommending other trees to the list will continue to be open in the future and wondered what "some point" means and how long she would have to wait to submit a tree for the list. Director Niederhaus stated that the public can submit their nominations and a picture which would be cycled through staff and then forwarded to the Commission. John Rogers from De Anza and wanted to confirm that tree Q. at 535 De Anza was not added to the list. Commissioner Allen stated that yes that was correct. Mr. Rogers distributed copies of his neighborhoods CCEtR's from 1949 which every neighbor signed and is very clear that no tree shall inhibit their view or be over 16 feet and now he has been told that he has to request a reforestation when everyone that lives there has signed this and it is not fair that he should be asked to do this request to have the tree. He stated that he has been fighting in a very passive way with a neighbor. Commissioner Allen stated that this is not on the agenda but reminded Mr. • Rogers that he lives in a community that is governed by CCEtRs and the provisions for reforestation are ones that we ask be dealt with by the HOA and have the board make the application and it is a neighborhood issue. Parks, Beaches It Recreation Commission Regular Meeting April 5, 2005- 7pm Page 9 Jan Vandersloot asked for clarification on item 22 "along Avon Avenue" and stated that those are the Eucalyptus trees in Cliff Drive Park and that there are eight of them and that the committee's position is to retain and wanted to make sure that the committee is recommending that those 8 trees be retained. He stated that the purpose of the aerial map with the eight trees printed in red that was distributed and that the neighbors above are blaming the lower trees but those are not the special trees and those 8 trees serve to hide the parking lots, the car dealership, the ugly buildings and do not encroach into the blue water views and noted that he was standing on the highway and the neighbors are above that and that his point is that the Commission is fully justified in retaining those 8 trees and that Mr. Niederhaus spoke up a Speak Up Newport out retaining those trees. Chair Tobin closed the public discussion Motion by Commissioner Ruzicka to forward the amended tree list except for tree #41 on Alta Vista Drive to City Council for their approval. Motion carried by acclamation. COMMITTEE REPORTS • Finance - Nothing to report. • Park Development - Commissioner Skoro stated that the plantings for Back Bay View Park are doing well and asked if the dedication was set for July 6. Director Knight stated that no date had been set. Director Knight stated that a committee was formed to assist in the fundraising for the Newport Village site and requesting that the public submit names for that park as well. She stated that a small ad had appeared in the Pilot and that the Committee will review those names in May and forward those to the Commission in June and then to Council. Superintendent Lomeli stated that the City has submitted an application for a Metropolitan Water grant of $75,000 and hopes that will spur on the development of that site and should hear within the next few months. • Rec Et Open Space Element - Nothing to report. • Senior - Director Knight stated that a cooperative agreement should be going to City Council in May and will replace City Council Policy B -5 and will stand alone and thanked Commissioners Allen, Skoro and Chair Tobin for their participation in that process. • Recreation Activities - Commissioner Englebrecht stated that there will be a meeting on April 26 to discuss the Criteria Et Responsibilities for membership in the Youth Sports Commission and a Volleyball Teaching Center on the Beach. • Beach Activities - Nothing to report. • Ad Hoc - Community Service Award - Superintendent McGuire stated that an ad has been sent to the Pilot requesting nominations and Commissioner Ruzicka nominated Eagle Scout Max Moosman last month. Special Tree Committee - Discussed under item 5. - Youth Sports Liaison - Nothing to report. - Donation -Commissioner Brown stated that they are waiting for the first meeting to beset up. FUTURE AGENDA ITEMS Commissioner Englebrecht asked the Commission to go over to Arlington Drive in Costa Mesa at TeWinkle Park and look at the Skate Park that has been constructed and has been picked up funding from a major sponsor. 0 0 • Parks, Beaches Et Recreation Commission Regular Meeting April 5, 2005- 7pm Page 10 Commission Allen asked for informational report on the area around Cliff Drive Park encompassing that will discuss tree trimming and just educating the neighborhood and invite the property owners - June 2005 Commissioner Ruzicka stated that he concurs with Mr. O'Connell and wants to know about those blatantly forged ballots and that he finds it appalling and wants to know what will happen. Commissioner Allen stated that she is concerned that we are convicting people without a trial and that she is aware that there have been some allegations of forgery and requires certain elements of intent and is not clear who the defendant is. Commissioner Ruzicka stated that Commissioner Allen's point as a counsel is well taken but the issue is that there are ballots from allegedly someone that is deceased. Commissioner Garrett stated that he believes this is more of a City Attorney issue and not the PBBR Commission. Director Knight agreed that this is not the role of the Commission and that the City Attorney is reviewing this issue and will decided if any further action is needed. Commissioner Skoro asked for an update on the Irvine Terrace encroachment but believes that at some point the City needs to make a decision and that it has been thrown under the rug but that some action needs to be taken. Commissioner Englebrecht agreed that it should be on the agenda. Director Niederhaus stated that this issue of encroachments in Irvine Terrace as well as other has been moved to the Council level. He stated that he would convey the Commission's interest to Public Works Director Steve Badum. Commissioner Skoro stating that this issue has been going on for over 10 years and it is a detriment to the City to avoid the issue. Director Knight stated that the issue is not being avoided but as Director Niederhaus stated it is at a Council level at this time and would not be appropriate to bring it back to the Commission. She stated if there is anything to report then certainly staff could convey that. ADJOURNMENT- 8:35pm Submitted by: Teri Craig, Admin Assistant 10 • �aEWPORT O Om F n U y� 2 ee� C9C�sOR��P TO: FROM: PB &R Corrpisssion Agenda Item No. e�V- May 3, 2005 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent SUBJECT: April Parks and Trees Maintenance Divisions Activities Report Parks Maintenance Division Activities 1. The Coast Highway Median Project has been approved by the Council, and the work has commenced with anticipated completion by this summer. The project will include the . installation of new medians, extension of existing medians, hardscape installation, and the installation of new landscape and irrigation. The Public Works Department will be coordinating this work with the Parks Maintenance Division staff. 2. Parks Maintenance Division staff completed a planting project on the lower slopes of Westcliff Park; this effort earned the compliments of the Dover Shores Homeowners Association, Landscape Committee. 3. The Newport Boulevard medians south of Hospital Road and two medians on Park Avenue were renovated by staff and contract services. Bob Martinez, Parks Crew Chief coordinated the landscape project using colorful, drought tolerate, low maintenance plant species. 4. Spectrum Care Landscape began April 1 as the City's Median and Roadside landscape maintenance contractor. 5. The Parks Maintenance Division staff is coordinating with the Recreation and Public Works Departments regarding the new library and tennis courts at Mainers Park. 6. All Parks and Trees Divisions staff attended an Emergency Response Training program conducted by the Fire Department. 7. The City's Water Quality Division has a monthly show segment on Local TV, Channel 3, • discussing water quality, water run off issues, and water savings methods. Randy Kearns, Park Maintenance Supervisor, was recently interviewed for this show at Castaways Park regarding water savings achieved by using California native plants, habitat created with . these plantings, and some discussion of the City's Centralized Computer Irrigation System. 8. Parks Maintenance Division staff is coordinating with the Recreation and Public Works Departments on the renovation of the play area at Begonia Park. Upcoming Activities for May 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. Trees Division Activities During the month of March, 1,470 trees were trimmed, 22 trees were removed as a result of a claim, 4 problem trees were removed by approval of the City Manager, 41 trees were planted, 7 trees were root pruned, and 8 emergency tree calls were responded to. The City's tree trimming contractor, West Coast Arborists, continues to grid trim trees within the Corona Del Mar, Balboa Island, Harbor View Hills South and Irvine Terrace area. • 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance and Tree Maintenance Divisions and West Coast Arborists staff, have resulted in the root pruning of 508 trees to date. This effort will mitigate any potential property damage as a result of City tree roots, and also provide for tree longevity in the Urban Forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. 3. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities See attached General Services Department, Activities Report for March 2005. V esp tfully, Marcelino G. Lomeli Parks and Trees Maintenance Superintendent • Attachments: (A) Tree Activity Report 2004 -2005 (B) General Services Department March Activities Report 0 • i r 9E ACy • ��2 $ S g �s 0 a �e � uo ahh LO M M O O O O 2 yb h co IJ,�o 'Y 0 Leh r �i LO r N �a Q C3 N a 9tha�oM A �y" Ja 'O J a9�a�aas w O � � hb, N x. L2 N LO M M O O O O M h co LO r CO LO r � N P P m O O O Cl O M O O co O O O O O O O O O N P M O O O O O O O O r O O O O O O M O N r N N O O O LO O O M O O O O O N O O M OD O O O O O fD O co O O O O O O O O O r °? ca .N rr 7 O C 0 N cr 0 a' cc > E y O U y cc O N :? a) � > E 0 C6 > O E 0' E H w H W U of d CLAIM REMOVALS 1 Fiscal Year 2004- 2005 MONTH TREE # LOCATION July -04 NONE August -04 1 2443 Bamboo Street 1 2315 Pacific Drive 1 San Joaquin Hills Road & Jamboree Road 3 440 Heliotrope Avenue Seotember -04 2 225 Via Koran October -04 3 501 Riverside Avenue 1 1301 Balboa Boulevard 1 1223 Balboa Boulevard November -04 NONE December -04 1 Buckingham Land 1 1827 Buttonshell Lane 1 425 Carnation Avenue 1 1616 Lincoln Lane 1 2900 Fifth Avenue • 1 307 Iris Avenue 1 310 Iris Avenue 1 1214 Nottingham Road 1 2930 Seaview Avenue Total 9 January-05 NONE February-05 4 508 Evening Star Lane 1 1715 Antique Way 1 1406 Lincoln Lane March -05 1 2323 Private Road 1 4627 Tremont Lane 1 2919 Paper Lane April -0 5 1 2449 Bamboo Street 2 444 Tustin Avenue 1 2021 Windward Lane 1 204 7th Street 1 2333 Aralia Street 1 2672 Basswood Street 1 627 West Bay Lane 2 2 Bayview Park • 2 1 1100 Cambridge Lane 1312 Dover Drive 1 6 Malibu Circle 2 1730 Ocean Boulevard 1 400 Coast Hwy West 1 0 • 11 CLAIM REMOVALS Fiscal Year 2004- 2005 MONTH TREE # LOCATION April -05 (cont'd) 1 1707 Port Margate Place 1 1715 Port Margate Place 1 534 Santa Ana Avenue 2 2304 Redlands Avenue Total 22 2 0 • n U PROBLEM TREE REMOVALS Fiscal Year 2004 -2005 MONTH TREE # LOCATION July -04 NONE Avocado Avenue August -04 2 1535 Monrovia Avenue 1 1 3363 Via Lido 1 2 131 Via Genoa on Piazza Lido 1 1 522 South Bay Front on Topaz Avenue 1 1 880 Irvine Avenue 1 1 1500 Ruth Lane on Marian Lane 1 1 1227 Marian Lane 1 1 1136 Highland Drive 1 1 1100 Essex Lane on Oxford Lane 1 1 1607 Highland Drive 2 1 1706 Highland Drive 1 1 1627 Anita Lane 1 1 1530 Anita Lane 1 2 1501 Anita Lane 1 1 1231 Nottingham Road 1 1 1400 Lincoln Lane 1 1626 Lincoln Lane 2 1550 Crown Drive 1 2500 Lighthouse Lane 1 4530 Roxbury Road 1 219 Evening Star Lane 1 1636 Anita Lane 1 1838 Westcliff Drive on Rutland Road 1 1345 Sussex Lane 3 223 Evening Star Lane Total 31 September -0 4 NONE October -04 NONE November -04 1 507 Avocado Avenue 1 512 Avocado Avenue 1 100 Bay Avenue E 1 120 Bay Avenue E 1 302 Bay Avenue E 1 311 Bay Avenue E 1 514 Bay Avenue W 1 503 Begonia Avenue 1 611 Begonia Avenue 1 617 Begonia Avenue 1 700 Begonia Avenue 2 703 Begonia Avenue 1 409 Dahlia Avenue 1 500 Dahlia Avenue 1 506 Dahlia Avenue 1 600 Gary Place 1 922 Goldenrod Avenue 1 MONTH November -04 (Continued) • Total December -04 January -05 February -05 March -05 April-05 n U TREE # 1 1 1 1 1 1 1 1 1 1 1 3 3 3 1 3 1 2 1 1 1 50 NONE NONE NONE 2 2 1 1 PROBLEM TREE REMOVALS Fiscal Year 2004 -2005 LOCATION 614 Heliotrope Avenue 702 Iris Avenue 707 Iris Avenue 714 Iris Avenue 705 Iris Avenue 713 Iris Avenue 309 Marigold Avenue 411 Marigold Avenue 310 Montero Avenue 313 Montero Avenue 521 Orchid Avenue 2345 Pacific Coast Hwy E 2711 Pacific Coast Hwy E 3500 Pacific Coast Hwy E 3636 Pacific Coast Hwy E 3653 Pacific Coast Hwy E 328 Poinsettia Avenue 418 Poinsettia Avenue 421 Poinsettia Avenue 617 Poinsettia Avenue 401 Seaward Road 1738 Miramar Drive 701 Harbor Island Drive 1595 Ocean Boulevard Port Abbey Place 01 • • • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT March -05 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year FIELD MAINTENANCE DIVISION - 3130 Street Patching: Tons of Blacktop 631 635 3,541 3,963 Misc. Cement (cu. ft.) Footings, Meter Posts, etc 270 0 491 996 Curbing Lineal Feet) 629 678 2,923 2,759 Sidewalk Square Feet) 4" Thick 5,175 4,886 34,009 41,593 Concrete (cu yds) Sidewalk & Curb Replacement 126 159 715 953 Sidewalk Grinding (Lineal Feet) 104 180 7,148 5,340 Tree Roots Pruned by Staff 22 104 336 274 Sidewalks Ramped Lineal Feet 20 0 3,308 4,424 Sidewalks (sq ft) 4" thick Replaced by Contractor 0 0 15,336 19,671 Wheelchair Ramps Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft) Replaced by Contractor 0 0 0 375 Tree Roots Pruned by Contractor 0 0 170 1 205 Maintenance Debris Tons Street Sweeping, Beach Cleaning, Demo 705 575 5,351 3,974 Asphalt & Concrete Recycled 468 798 2,714 4,305 Signs & Street Markings Street Name Signs Added & Replaced 25 24 135 519 Traffic Signs Added & Replaced 262 133 1,739 1,421 Special Purpose Signs Installed 26 31 278 257 Beach Signs Installed 1 4 184 95 Street Striping (lin ft) Total Added & Replaced 29,068 129,686 530,178 241,824 Pavement Markings (Messages) 88 53 500 1 564 Parking Stalls 3 36 721 1,244 Curb Painting Lineal Feet) 14,721 3,950 85,312 51,764 Reflective Pavement Markers (Included in Above) 0 0 100 155 Thermoplastic 44 0 1,491 3,482 Sign Posts Installed 128 41 728 478 Graffiti - Incidents Removed by Staff 301 64 1,745 1,571 OPERATIONS SUPPORT DIVISION- 3140 Beach Maintenance Beach Area Refuse (Tons) 95 120 1,015 946 Beach Debris (Tons) 544 612 4,120 1,414 Gutter Miles Swept (Large & Small Total) 5,081 5,168 39,019 41,985 Sweepings Picked Up (Cubic Yards) 537 477 4,441 4,667 Hand Sweepers (Cubic Yards) 64 85 527 669 Storm Drain Debris Cubic Yards) 31 40 409 368 V- Ditch /Structures (Tons) 0 42 Sign Shop Traffic Signs 120 116 640 1,084 Street Name Signs 18 25 69 335 Regulatory Si gins 1 75 8,991 3,164 Special Purpose Signs and Banners 54 27 565 185 Decals 0 1,300 2,292 2,726 Graffiti - Incidents Removed by Contractor 28 48 208 226 0 E 0 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT March -05 This This Month Total to Date Total to Date Aonth Last Year Fiscal Year Last Fiscal Year Refuse Co Residential Man Hours/Ton 1.15 1.10 1.13 1.08 Tons /Man Hour 0.87 0.91 0.89 0.93 Tons /Man Day 6.98 7.30 7.08 7.42 Total Miles Traveled 10,774 10,126 92,830 95,109 PACKER COMPARISONS - One Man 60 101 545 273 Man Hours/Ton 0.85 0.82 0.68 0.74 Tons /Man Hour 1.18 1.22 1.20 1.18 Tons /Man Day 9.41 9.74 9.58 9.44 Total Miles Traveled 5,709 5,051 49,613 48,959 PACKER COMPARISONS - Two Man Man Hours/Ton 1.42 1.41 120 1.18 Tons/Man Hour 0.71 0.71 0.68 0.74 Tons /Man Day 5.66 5.66 5.44 5.93 Total Miles Traveled 5,065 5,075 43,217 46,150 REFUSE TRANSFER - Transfer Trailer Man Hours 581 600 5,013 5,038 Loads Hauled 148 152 1,322 1,305 Tons Hauled 3,062 3,116 27,052 26,298 Average Trailer Loads per Work Day 5.69 5.63 5.80 5.63 Average Tons per Work Day 117.76 115.42 118.65 113.35 Total Miles Traveled 5,216 5,252 46,098 46,781 PARKS DIVISION - 3170/3180 Traac Trimmed by Staff 57 29 973 731 Trimmed by Contractor 1,219 479 9,674 8,030 Removed 14 4 211 30 Planted 89 13 430 148 Root pruned 60 101 545 273 Requests 184 184 1,952 1,084 EQUIPMENT MAINTENANCE DIVISION -6110 Number of Vehicles Disposed 5 41 Number of Repair Actions 333 325 1 2.693 2.761 (Item 3 ) May 3, 2005 RECREATION & SENIOR SERVICES DEPARTMENT 15Y Choice for People, Play Et Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department. • 0 • L Monthly Activities Report Page 2 RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS (Item 3) May 3, 2005 Spring Softball -Adult softball will conclude May 13, with all rained out games squeezed in just in time for summer that will begin May 16. Sixty -eight teams are competing in 12 different leagues this spring with all league winners receiving impressive 25 oz. City Champion Sports Beverage Mugs, to toast their hard earned league championship with their favorite beverage. Summer Softball- Over 120 teams are expected to register for the summer softball with games scheduled to begin the week of May 16. Games will be scheduled from May 16 through August 19, with all the action taking place at Bonita Creek Park, Lincoln Athletic Center, Grant Howald Park (CYC), and Arroyo Park. Spring Basketball - Eighty -two teams are currently "running the hardwood" in the adult hoops league. Teams are enjoying recent improvements to the facilities, including new padding and carpet at the West Newport Community Center Gym and a new scoreboard at the Eastbluff Boys and Girls Club. A new floor, backboards, and scoreboard at the Ensign Junior High School Gym will be installed June 27 through July 31. Officials Meeting - ALl contracted softball sports officials will meet with staff in May to discuss ways of improving the quality and safety. Many of the City's officials have been working for over 20 years, and are approaching 10,000 games officiated. That's a lot of balls and strikes! YOUTH SPORTS 40`" Annual Youth Track and Field Meet - On April 15, over 200 boys and girls age six through fifteen took part in the 2005 Youth Track and Field Meet at Newport Harbor High School. Co- sponsored by the Newport - Balboa Rotary Club, this multi -event competition included individual running, throwing and jumping events. Optional clinics were held at various school/ park sites throughout the month of March. The top five competitors from each division have been invited to participate in the Southern California Municipal Athletic Federation Orange County Track and Field Meet on May 1 at Trabuco Hills High School in Mission Viejo. Monthly Activities Report Page 3 TEEN PROGRAMS (Item 3) May 3, 2005 • Youth Council - Youth Council will host City Government Day on May 19, 2005. The day will be an opportunity for local high school students to learn about the various functions of local government, participate in an internship, run a mock council meeting and enjoy lunch on the City Hall lawn. The Youth Council has been busy promoting the day at local high schools. KidScene - KidScene staff participated in Conflict Management training on April 20 at their bi- monthly staff meeting. Guest Speaker Ingrid Anderson lectured and prepared interactive games around the topic to prepare staff with new methods for handling difficult adults. Intergenerational Sailing Program - The OASIS Sailing Club, operating out of the OASIS Senior Center in Corona del Mar, began teaching ten KidScene children the fundamentals of sailing. During the first meeting, children were required to take a swim test at Corona del Mar pool and then were off to the bay where they received their Sailing Activity handbooks and learned water safety and basic sailing terms. The program will meet every Wednesday for six weeks and culminate with an individual sail for each of the participants. Earth Da v- On April 22, the KidScene celebrated Earth Day with themed crafts, games, and snacks! They constructed and painted paper mache globes, played "Recycle Ball" and International Kickball, and enjoyed "dirt and worms" (crushed up Oreo cookies and gummy worms!). Activities about recycling and pollution increased the children's environmental awareness while having fun! Day Camps - The spring Recess Camp was better than ever this year with the addition of a field trip to Knott's Berry Farm! The program was full with 50 campers enjoying a variety of crafts, games, and two walking trips to Corona del Mar State Beach and each received a City of Newport Beach . Day Camp 2005 t -shirtl • CONTRACT CLASSES Training Time - During April, Recreation staff hosted the Annual Contract Instructor Meeting for instructors who teach recreational and enrichment classes. Over 60 instructors were scheduled to attend one of the three day workshops that reviewed policies and procedures, ways to market your class better and to gather input from the instructors on ways the City can improve services to them and the participants who take City classes. Winter is Over, On To Spring- The contract class program which includes fee based classes, tennis, surfing, and sailing recently completed the winter 2005 season. For this season there was an increase of $35,295 in revenue and 178 participants from last year. This comparison is shown in the graphs below. Partcipation by Season 5000 4500 4000 llllllllr 5 3500 3000 - -- _$ -- ®FY 03/04 e 2500 - 2000 ■ FY 04/05 1500 a 1000 -- 500 - 0 Summer Fall Winter Season \J • • Monthly Activities Report Page 4 Contract Instructor Highlight - Intro to Decorating With Kelly Edge (Item 3) May 3, 2005 A new proposal landed in the office for a "One Day Decorating" class with one of HGTV's very own designer, Kelly Edge. As a Newport Beach resident herself, she saw the need for residents to learn how to do what the interior design professionals do for a living. As many homeowners may find it easier to hire an interior decorator, Kelly's class emphasizes the fun and excitement of putting those special touches in your home yourself; that is once you know how to "eye the room ". The redesigning class caters to DIYs, or do- it- yourselfers, who "...yearn to transform a boring, unused room into a warm, inviting living space." The DIY class focuses on how to take what you already own and spice it up a bit by rearranging everything from the furniture, floor rugs, pictures, and wall hangings to the little accents of plants, candles and memorable trinkets. Just as the half hour show Decorating Cents can show a TV viewer some examples of the "how to ideas," Kelly takes it a step further by personalizing the class while focusing on each participant and their need for a little fix up in a specific room of their home. Redesigning began in the late 1980s and so far, the Intro to Decorating classes have been an absolute hit in Newport Beach! Participants leave class looking forward to going home to makeover their rooms for a fresh new look. Kelly loves what she does and with over 30 episodes shown on HGTV, Kelly finds that teaching in a small classroom setting and working hands -on with her students in Newport Beach gives her a great sense of happiness. She is a natural when it comes to seeing the "...perfect place for the perfect thing." With interior designing a major part of her of her background, she is proud to share her talents with others and hopes that the class will allow others to go home and find the same sense of peace in their home as she does after a long day at work. AQUATICS Interviews... and More Interviews - Department staff is working with Human Resources to make sure they are able to hire enough staff by the end of May 2005. The Department would like to hire an additional 5 -7 staff this year that will give staff flexibility in their schedules during the summer, since many of the staff last year worked 7 -9 hours each day. Revenue and Participation for March 2005 Aquatics Classes Revenue Participants Lap Swim (Cash participants) $ 1092 364 Annual Pass 320 2 NBAC Swim 6,055 27 Pool Rental 3,510 Training Classes 460 3 NBAC Jr. Polo 5.130 26 TOTAL $16,567 422 Monthly Activities Report Page 5 (Item 3) May 3, 2005 SPECIAL EVENTS • Pepsi Pitch. Hit and Run - The City and the Newport Harbor Baseball Association is sponsoring the Pepsi Pitch, Hit and Run event at Bob Henry Park on May 8. This event provides boys and girls, ages 7- 14, the opportunity to participate in an exciting baseball skills competition. In this competition, youngsters have a chance to showcase their pitching, hitting and running abilities. After this local event, several young athletes will earn the right to advance to the Sectional Championship, to be held May 21 at Central Park in La Palma. FACILITIES USE AND REPAIRS Bonita Creek Shade Cover - Staff is securing bids to place a shade cover at Bonita Creek Park next to the center by mid -June, just in time for the summer picnics. Begonia Park Playground - The contractor began work March 14 and had to stop for a redesign. Public Works engineering worked on revising the plans to allow for the slope issues and work began again in mid April. With the delay and extra costs, it should open in mid May. West Newport Community Center - The classrooms at West Newport Community Center were repainted and new carpet will be laid to complete the facelift for West Newport Community Center. One last piece will be repairing the playground rubber surfacing, which was installed • incorrectly and should be completed in May. FACILITY RENTALS Dunne the period of March 16, 2004 - April 15 2005 there were: 22 Picnic /Park Area Rentals • 36 Room Rentals 16 Field Rentals • 9 Gym Rentals PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of March Park Patrol had the following contacts: 1. Requested Calls 0 178 with Youth Sports Groups 150 Field related issues /checks- some examples are: checked Grant Howald field for a woman who interrupts softball games, stopped AYSO from practicing at Lincoln without proper permits, enforced no dog law at Lincoln Field, attended opening day activities for NHBA and NBLL, reported tire tracks on field at Lincoln, updated MUD line and • monitored fields during rain, stopped softball players from warming up on concrete at Bonita Creek, turned on /off field lights at various locations. 13 19 Picnic/ reservation issues /checks: checked on various picnic reservations at parks, 0 150 Community Center issues /checks: unlocked and locked various community center rooms /gyms, provided a key for a group at Carroll Beek CC. Monthly Activities Report Page 6 (Item 3) May 3, 2005 23 Playground checks - checked all playgrounds for safety issues and vandalism, • monitored playground at Begonia Park while construction was in progress 0 17 other - reported fallen tree at Castaway's Park, stopped basketball after dark at Arroyo Park, removed real estate signs at various parks, stopped a group from drinking alcohol at Bonita Creek Park, responded to resident complaints regarding numerous youth skateboarding at Ensign View Park, checked all tennis courts for illegal instruction, stopped several boys from firing air soft rifles at Bonita Creek Park. 6 Pre -event check 13 1 Post -event checks 2. Public Contacts 0 54 education 13 3 alcohol- Bonita Creek, Mariners 0 10 dog related Additional Info: During March, our Park Patrol program was featured on the "City Scenes" cable show, the episode focused on the creation and implementation of the Park Patrol program as well as its goals and objectives. We had several Department events that Park Patrol assisted with this month including the Egg Hunt, Special Olympics, and Track and Field events. Park Patrol has continued to monitor skateboarders at Ensign View Park and educate the youth regarding the rules and regulations for skateboarding in parks. Both Park Patrol officers assisted the Police Department with handling the Persian New Year Celebration on March 15`" at CDM Beach. This event draws very large crowds to the beach. Our Park Patrol officers were able to assist and • help ensure this event took place with the least possible impact to the residents and community in that area. Written Warnings Issued -11 (2 for parking violations at BCSP, 5 to skateboarders at Ensign View Park, 1 to a AYSO coach at Lincoln Field, 2 for parking violations at Arroyo Park, and 1 for a parking violation at Bob Henry Park) Citations Issued - 3 for parking violations (2 at City Hall and 1 at Bonita Canyon Park) SPECIAL EVENTS PERMITS As of April 15, 2005, there were 96 Special Event Permits processed and issued for the year. Those of note for this period are: City of Newport Beach /RSS Dept. Youth Track and Field Championships, NHHS Stadium, Friday, April 15, 2005. Attendance was 250. Other New Faces - Jessica Battiob joined the front office staff as the newest Recreation Clerk to help with the summer rush. 1] Monthly Activities Report (Item 3) Page 7 May 3, 2005 SENIOR SERVICES • To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Volunteer Recognition - The OASIS Senior Center honored the hard work and dedication of the many volunteers at a special luncheon held Wednesday, April 6. Councilmember Webb joined in the celebration with approximately 130 volunteers from the Travel Office, the Administrative Office, Meals -On- Wheels, and the gift shop. Because of their hard work and dedication, the Center is able to offer more services and provide better customer service. Workshop - OASIS offered a fun workshop entitled "Humor, Health and Healing" presented by Geoff Lang on how humor expands awareness and creates an uplifting attitude for life. Online Library Catalog - June Pilsitz from the library held an online catalog computer training on April 12 reviewing basic training session in the use of library resources. OASIS Employee News - Stephen Zeni has joined the OASIS staff as a van driver. He has worked for the Newport-Mesa School District for 10 years, lives in the area, and is expecting a second child in June. • Also, Van Driver Blanca Parra delivered a 9 lbs 11 oz baby boy on Aprill3 and will be out for six weeks. When she returns there will be four drivers to accommodate more people than ever. UCI Lecture - New Concepts in Preventing Heart Disease was present by Dr. Nathan Wong, Director of UCI Heart Disease Prevention Program on April 27. OCHCA - The County Health Care Agency offered a brown bag day on April 27. A pharmacist joined the nurse practitioner and was available to answer questions about medications. • • • E Monthly Activities Report Page 8 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: (Item 3) May 3, 2005 9,189 CUSTOMERS 3,905 CUSTOMERS 1,655 CUSTOMERS Blood Pressure 47 Information /Referral 955 Braille 13 Legal Assistance 11 Counseling - persons 50 Senior Assessment(hrs) 35 Eldercare 0 Telephone Reassurance 322 Employment 25 Visual Screening 5 HICAP 6 Transportation 17 Housing counseling 50 Income Taxes 119 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van/ Shuttle 1,111 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTEI Includes: Kitchen fs Home Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trios Nixon Library 40 0 Elizabeth Howard 26 Colorful Songs of Broadway 22 L. Welk /Nunsense 35 SPECIAL ACTIVITIES Pankcake Breakfast 130 Computer Friends 60 Movie - In America 12 Casino Night 200 1,111 CUSTOMERS 1,778 CUSTOMERS 1,575.00 HOURS (•equiv. to 9 full -time employees) Lone Trips OASIS Golfers Sunday Movies - Intolerable Cruelty Pirates of the Carribean That's Entertainment 123 CUSTOMERS 617 CUSTOMERS 134 30 25 26 RECREATION & SENIOR SERVICES DEPARTMENT • Agenda Item No.-4— May 3, 2005 TO: Parks, Beaches & Recreation Commission FROM: Marie Knight, Director SUBJECT: Passive Park located at the corner of Mesa Drive and Birch Streets in the Santa Ana Heights Redevelopment area ISSUE The Parks, Beaches & Recreation Commission has been asked to provide input on a concept plan for a passive view park located in Santa Ana Heights. The Santa Ana Heights redevelopment area's Project Advisory Committee (PAC) planned the park with the help of architect Dave Pederson. BACKGROUND As you may be aware, the City annexed the eastern Santa Ana Heights area in July of 2003. Much of the Santa Ana Heights region is within a redevelopment area, which means that property taxes generated above a certain "base year" are allocated • according to a "redevelopment plan" to both remove blight within the Santa Ana Heights neighborhood and to provide low and moderate - income housing in the region. The County of Orange administers the redevelopment area via its Orange County Development Agency (OCDA). Since the annexation, the Council and staff have been working with the Santa Ana Heights PAC on many issues involving specific projects in the redevelopment area. In July 2004, based on a request from the PAC, the City asked County Supervisor Jim Silva to preserve two parcels at the comer of Mesa Drive and Birch Street as open space so that this 0.7 acres of land could later become a small passive park (see Attachment A - letter from then Mayor Tod Ridgeway). In this letter, since redevelopment funds cannot be used for maintenance, the City offered to maintain the park once constructed, and to assist in the planning of the park, to ensure that the park can be maintained in a cost- efficient manner. The City would not however take over ownership of the park until construction was set to begin. Based on the letter from the City, the County, who was originally planning to sell the parcels to a developer for parking, decided to retain the area for a passive park. DISCUSSION Staff from the General Services Department and the City Manager's Office have been working with the County and the PAC on the conceptual development of the park • (Attachment B). At this time the concept plan is being submitted to the Commission for information purposes only. The Commission is not being asked to approve the park, as it is not a City park at this time. The City Council will also be given the opportunity for input at a future meeting. 0 L; f S'.• f i UPPER BAY VIEW PARK FOR THE GTY OF NEWPORT BEACH 7 1 4 y A r y m E;F- • ;1 .t. l ■JI i.i .! ,! F ,i 4 ,! , ,! nm.�nnNer suH c I Iti F • z u MIM � wxas 1z�odMax do xin axi YNv NVY.4 May.O da 2d3ddfl i ' Y � il� { {Q3 �Q59iQ1. { €3{ Hill 4' �Q 11,111, PAIlm Y I r WI RM �. Ia 1y,f 1• 1 4. � • 1 { a' i' +' J is �• i afi �, i i• � \ i�s � a i, i• i• i it i• , as f• I. 1• +, { +, Ia f. � ��. •1•,',•1'1' +.+, .1, a'a 4, 4, n s • L L' ' ,i: PB &R Commission Agenda Item No. Jt- May 3, 2005 TO: FROM: Parks, Beaches and Recreation Commission Acting General Services Director SUBJECT: Reforestation Request Recommendation Approve the reforestation request of Harbor View Hills South Homeowners Association. Discussion The Harbor View Hills South Homeowners Association has submitted the attached Tree Reforestation Request form, requesting the reforestation of 19 City parkway trees in their • community (Attachment A). Staff has completed and attached the Tree Inspection Reports, Tree Appraisals, an area map and photographs related to each reforestation site (Attachments B, C & D). The applicant requested the tree removals under the reforestation guidelines delineated in the G -I Policy. This is the fourth phase of reforestation in Harbor View Hills South; the first phase was completed in 1997, the second reforestation occurred in 1998, and the third phase was completed in 2004. As outlined in the attached letters dated January 22 and April 16, 2005, the applicant has met all requirements of the G -1 Policy (Attachment E). The Association will fund the total cost of $6,292 for the removal and replacement of the trees. The applicant has been prepared to undertake reforestation for several months, but it has been delayed at the request of staff due to other pending issues under consideration by the Commission. Those issues have been resolved, and staff feels it is appropriate for the Commission to consider this request at the present time. Yvonne Houssels, President of the Association has advised residents of the proposed reforestation request in the Association newsletters distributed in November 2004 and March • 2005 (Attachment F). • Additionally, she has received a copy of this report and a notice of the May 3 Commission meeting. Very respectfully, N "z__, Mike Pisani Attachments: (A) Tree Removal Request Application (B) Tree Inspection and Tree Appraisal Reports (C) Area Map (D) Photos (E) Letters dated January 22 and April 16, 2005 from Yvonne Houssels, President of HVHSHA (F) Harbor View Hills South Newsletters November 2004 and March 2005 • r1 L J CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. H Indicate the number and speeie(s),(if known) of tree(s). Located at: 3S /S �39e9' SeO-A- P ��o /fir/ /r7ls %�9D /I� /tTls /Y Please be as specific as possible 5,�06 /f/ /a S�acf �sr 36�Q S�e6itr�� /�D %Oyl/�%� Requestor Address/ Phone (Daytime) / Email Property Owner rli� l/` •ui l�� /< se. Community Association (% Ae 74 e gLiaabdns t'A Other / lgnature: Date: y/r6�or Print Name: If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. • =Hazardous Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Ra .d M2004 Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the • problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: II Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. MAreas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street . up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G -1 for additional information. Requestor Comments: se f r°.ost zr{ Yrfer�sr r `on Uti��,1`Ov,ae �d .r1 /) n J /[ Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. Revised 05/2009 El • TREE INSPECTION REPORT Name: Duane and Glen Munson Address: 4000 Inlet Isle Drive Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $3,260 / 1 tree Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Date: April 19, 2005 John Conway Reviewed by: Reviewed by: reforestation request and replant. G. Lomeli Pisani April 19, 2005 April 20, 2005 Dist: e Icy Address; 4090 INLET ISLE DR FicbtjOU5: No Location: Front •1 On Address: 4000 INLET ISLE OR Speaev Snhnzx tor&M`dA(ftl.✓ ivt BRAZILIAN FEE= O8H/Hnight; 4071 parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Maintaoance: Grid Trim Valid Sitm Yes Estimated Value $3,260 Aerial u date.' v'saw/add:tfokas work order = : vtewtadd PIf.Ttlras sd+adu[ed 'print. WCA Work History Date Work Typo Amount Job* Crew 3/20!2004 Grid Trimming $39.00 4071 WCA 30/3/2002 Grid Trimming $39.00 5154 WCA 3/22/2001 Service Request $38.00 3874 WCA 6/12/2000 Grid Trimming $39.00 2866 WCA 3/2611999 Grid Trimming $39.00 2438 WCA 8/28/1998 Full Trea Trimming $39.00 2529 WCA r1 LJ r k. �I � • �t1 1 �H • I� 1 L / 1 'l t ILL� ! ■ • POST O � C9c! FO WZ \\ E E Name: Address: Phone Number: TREE INSPECTION REPORT Ben Kraut 3921 Sandune Lane N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Lophostemon confertus Common Name: Brisbane Box Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: Damage: N/A $4,140.00 ($2,070 each) / 2 trees Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no benefit. Inspected by: Qi2:� Date: April 19, 2005 JohifConway Recommendalarc to the reforestation request and replant. Reviewed by: Date: April 19, 2005 el ino G. Lomeli Reviewed by: M Y �--- Date: April 20, 2005 Mike Pisani Maw FavateS. Took Help.. - ` Semdi *Fava Media Inventory Detail Search Results Dist; 8 Address: 3921 SRN LINE LN FietirEfts! No Location: Front -1 On Address; 3921 SANDUNE LN Species: 4oaFOtieri cwt oresn 99i5BANE BOX DBH/Height; 7 -12 /15 -30 Parkway Size: 5 Utility OYerheadl No Sidewalk Damage: No Maintenance: Grid Trim Valid Site; Yes Estimated Value $2,070 Aerial: 4 dat@I YIaNA1adY� n¢tea wa,Tl( otdeY Yiew(add Dictura5 _xa,ed„ied i2riM WCA Work History Date Work Type Amount Jobe crew 1'2112004 Grid Trimming $39,00 5071 WCA 10/3/2032 Grid Tramming $39 -00 $154 WCA 3121,'2001 Service Request $39.00 3074 WCA 6/12/2000 Grid Trimming $39,00 2865 WCA 316/1999 Grid Trimming $39.00 2438 WCA W201998 Full Tree Trimming $39.00 2529 WCA Ll Edt l5aw. FavaftM (r Took P O Back Inventory Detail Search Results Dist: Address: ricidliouv Location; On Address: Spaaez: D6WMeight; Parkway Size: Ubft Overhead: Sidewalk Damage: Maintenance: Valid Sine: Estimated Value Aerial: u date _. »ewladd notes WCA Work History Date Work Type 1!21/2004 Grid Tnmming 1013/$002 find Trimming 3/21/2001 Service Aaguest 6112 /20D0 Grid Trimming 8/16/1399 Grid Trimming 3/28/1998 Full Tree Trimming • 8 3921 SANDU E LN No From -2 3921 SANDUNE LN Canlwziamon com'ert�s. bsi�, #A.NE_i92tf 7 -12 /0-30 5 No No Grid Trim Yes $2,070 View Photo work ordaw._,. Amount $39.80 $33.00 $39.00 $34.00 $34.00 $39.00 Jo6J Crew 4071 WCA 5154 WCA 3874 WCA 2866 WCA 2436 WCA 2529 WCA achedu3ad ... ED a ' i P 1 A I IL r r t Il x .kf� .l K , , kt .�. ITI _1 • x .kf� .l K , , kt .�. • n TREE INSPECTION REPORT Name: Decourcy Graham Address: 3927 Sandune Lane Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Lophostemon confertus Common Name: Brisbane Box Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $2,070 / 1 tree Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no benefit. Inspected by: Date: April 19, 2005 John Conway RecommendaAareelino ro a the reforestation request and replant. Reviewed by: Date: April 19, 2005 G. Lomeli Reviewed by: WA=== Date: April 20, 2005 Mike Pisani fle Ed Nwv FW"as Toob Hells Back Sear3 inventory Detail Search Results Dist: B R Address: 3927 SANDUNE LN FiCotious: No Location: Front .1 On Address: 3927 SANDUNE LN Speaas: tanh., -'gp ,r, ,�RS9BAN� -BbR DBWHeight; 7 -12 /15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Maintenance: Grid Trim Valid Site: Yes Estimated Value $2,370 Aerial: Viaw photo u data :. riaw {add notes. wrrrk oMar view /addpicWras _schadufed ;pnrrt, WCA Work History Date Work Type Amount Job* Crew i/ ?.141.tl00. Grid Trimming $39,00 6071 WCA 10/3/2002 Grid Trimming $39.90 $154 WCA 7/1643001 Service Request $39,00 4154 WCA 3/16/1999 Grid Trimming $39.50 2438 WCA Other Work History r,. s�'• .. ':, ,� .' F• �:' ' � -, . ,.. ��. ..t � ,� .,�•- . :� } . 1 ' .� w- �'i � ,� !.t t .' J �• �� '. .� �'" w� TREE INSPECTION REPORT Name: Kenneth Rohl Address: 3900 Sandune Lane Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Lophostemon confertus Common Name: Brisbane Box Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: Damage: N/A $4,140.00 ($2,070 each) / 2 trees Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no benefit. Inspected by: Date: April 19, 2005 Jog n Conway Recommendatio ro the reforestation request and replant. Reviewed by: Date: April 19, 2005 Marcelino G. Lomeli Reviewed by: s Ak l� Date: April 20, 2005 Mike Pisani 5* vibw Favorite; TO& Help Inventory Detail Search Results Dist; a 4 Address: 3900 SANDUNE LN Fictitious: No Location: Front -1 On Address: 3900 SANDUNE LN Species: ��12mt=.MOMULQ-x DMIrleight: 7-12 /IS-30 Parkway Size; 5 Utility Overhead: No Sidewalk Damage; No Maintenance: Grid Trim Valid Site: Yes Estimated Value $2,070 Aerial! View Mae u eta: ... ulawledd notes 'waJic ardor w�eWledtl'pAduras scheduled. -: (EE WCA Work History Daft Work Type Amount Job* Crew 1/21,'2004 Grid Trimming $39,00 6071 WCA 10/3/2002 Grid Trimming $39.00 5154 WCA 3/21/2001 Service Request $39.00 3674 WCA 6112,12000 Grid Trimming $39.00 2866 WCA 3/17/1999 Gnd Trimming $39.00 2438 WCA 8125/1990 Roll Tree Trimming $39,00 2529 WCA 9 Dist: 0 R Address: 3900 SANDUNE LN FiCUtioos: No Location: Front 4 On Address: 3900 SANDUNB LN Species: IOph0m4rMh oyderhrs. BRISBANE BOX DBH/Htight: 7 -12 /15-30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Maintenance: Grid Trim Valid Site: Yes estimated Vales $2,070 Atrial: View Pbw 1 u +take. ylnw /add Hates .NRHt ardor vissv ad)Zplctures schedolad , prdH WCA Work History Date Work Type Amount 106* Draw %013!2002 Grid Trimming $59.00 5154 WCA Other Work History Date Work Type Crew Acct* Min — f a+ tit � L ` #,M • '.•, A � Fit # f . .4 i 6 J lo. *. u • TREE INSPECTION REPORT Name: Brian and Linda Prinn Address: 3515 Seabreeze Lane Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association (HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Location: Identified in the tree inventory at 3601 Seabreeze Lane, Front -1. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $3,260 / 1 tree Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Reviewed by: Date: April 19, 2005 Conway the reforestation request and replant. April 19, 2005 Mircelino G. Lomeli Reviewed by: Date: April 20, 2005 e Pisani" File Edl l96w FAMRCS Tools Hop Inventory Detail5earco Results Dist; 8 Address: 3601 SEABREEZE LN rictitious: NO Locatiomo Front -1 On Addressi $601 SEABREEZE LN Species: £tY20i 4dstt. EEEE €A DEH/Haight: 13 -18 /15,30 Parkway Size: 5 utility Overhead! No sidewalk Damage: No Maintenance: Grid Trim Valid Site; Yes Estimated Value $3,260 Aerial: kmeEb!& date' viaw{add rip},as LwaXk order view /add;. ioWras sschadulnd, ,ptiffi WCA Work History Date Work Type Amount 306* Crew 1/14/20D4 Grid Trimming $39.00 6071 WCA 10/3/2002 Grid Trimming $39.00 5154 WCA 3120/2001 Service Request $99.00 3834 WCA 6/2612000 Grid Trimming $39.00 3524 WCA 5/29/1999 Grid Trimming $39.00 2438 WCA 8/3111990 full Tree Trimming $39.00 2529 WCA Ll m r � 1 a w w d W N d L ui r lA M Name: Address: Phone Number: TREE INSPECTION REPORT Chad Cooper 3508 Seabreeze Lane N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: • Damage: N/A • $4,640.00 ($1,380 / $3,260 each) / 2 trees Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indica te annual trimming to no avail. Inspected by: (, Date: April 19, 2005 Jo n Conway Recommendati pr ve the reforestation request and replant. Reviewed by: Date: April 19, 2005 'Mlar/celino G. Lomeli IAA Reviewed by: dq� Date: April 20, 2005 Mike Pisani File Edt 99eW P" *m ToiF ,: Nep .Back %orch FWentes Made Inventory Detail Search Results Dist; e R Address: 5%13 SEABREEZE LN Fictitious: No Location: From -1 On Address: 3508 SEABREEZE LN Species: j,2g..W (t61 FU3. B0.A2iLAW PFPPFk DEH/Height: 13 -18 1 1 -19 Parkway srze: 5 Utility Overhead: No Sidewalk Damage: No Maintenance: Grid Trim Valid Site: Yes Estimated Value $3,260 Aerial: Yaw Ph9to U dais Y181MIbdd..R9i$1. WOrk-0YrI9f Y1aW /$dd tLiVY @S SC£1adUlad:_ pent. WCA Work History DAto Work Type Amount }06# Crew 1114%2004 Grid Trimming $39.00 5071 WCA 10)4!2002 Grid Trimming $89.00 5154 WCA 312012001 Service Request $39,00 3874 WCA 6126/2000 Grid Trimming $39,00 3524 WCA 3/30/1999 Grid Trimming $39,00 2430 WCA • V4W favoot" Inventory Detail Search Results Dist: a Address: 3500 MAMA LN Fictitious; No Location: Front -2 On Address: 3508 SEABREEZE LN Species: 45071 D15"eighti 7-12 11-15 Parkway Size: 5 Unity Overhead: No Sidewalk 06mago: No Maintenance: Grid Trim valid site; Yes Estimated Value $1,380 Aenal¢ View Photo • [ wesjedd pictures I scheduled � ED WCA Work History Data Work Type Amount Sol Crew 1114/2004 Grid Trimming $39.00 45071 WCA 10/412002 Grid Trimming 09.00 5164 WCA 3/20/2001 Service Request $39.00 3874 WCA 6124512000 Crod Trimming $39.00 3524 WCA 3/3011999 Grid Trimming 139,00 2438 WCA • _ ' I t ♦ 'r r� • 4 f N 4k o .. _ i�• 'fir �. r per- •r•l��r::. i;- 0 low �� to 7 • :a �t r J �J n U TREE INSPECTION REPORT Name: Carl and Phyllis Wallace Address: 3701 Inlet Isle Drive Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: Damage: N/A $2,760.00 ($1,380 each) / 2 trees Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Date: April 19, 2005 Johil Conway Recommendati ppr e the refort'st tion request and replant. Reviewed by: Date: April 19, 2005 Marcelino . Lomeli Reviewed by: kL,-- Date: April 20, 2005 Mike Pisani DISC: 0 rs�, Address: 3701 MLASLE DR Fictitious: No tacation: Front -2 On Address: 3701 INLET ISLE DR Species: rcty. =5 BRA IV rAN UPPER DBHMaight: 7 -12 1145 Parkway Sac: 5 Utility Overhead: No Sidewalk Damage: No Maintenance: Grid Trim Valid Site: Yes Estimated Value $1,360 Aerial u da'.e.': wewledd n¢Ces wA[1; Ardor view /9dd pilres , saiedulad ,prihY WCA Work History Date Work Type Amount Job! Crew JA912004 Grid Trimming $39.00 6071 WCA 10/3/2002 Grid Trimming $39.00 5154 WCA 312242001 Service Request $39.00 3874 WCA 611212000 Grid Trimming $39.00 2066 WCA V26/1999 Grid Trimming $39.00 2438 WCA u View FavargK rcus rkb E Sava,* Farms Media Inventory Detail Search Results Dist: 8 R Addressf 3701 INLET ISLE OR Fictitious: No location; Front -1 On Address: 3701 INLET ISLE DR Species: SONIM tetcElnx'hNalk;s BRAZILIAN N PEEEER Ob"elght: 7.12 / 15 -U Parkway Size: S Utility Overhead: No Sidewalk Damage: No Malntenaneo: Grid Trim Valid Sits; Yes Estimated Value $1,300 Aerial: yew Ph9ta u date _. view�ddlnntas wank corder s ^+lewladdPi�ms 3p�adulod pT70.t•; WCA Work History Date pork Type Amount lob# Drew 1/1912004 Grid Trimminq $39.00 6071 WCA 1013/2002 Grid Trimming $39,00 S1S4 WCA 3/22/2001 Service Request $39,00 3074 WCA 6/12/2000 Grid Trimming $39,00 2856 WCA =6,'1999 Grid Trimming $39.00 24438 WCA 1I ,' u r , - ., �.� �� 4. � ,F ,. 3: � , - .� � �•• .�. „� --r -- ,� i ;,�i � � _� �?f � 5 Q SEW PORT O 15�, U � T Cq�! FO RN�P n LJ • Name: Address: Phone Number: TREE INSPECTION REPORT Mike and Mina Frietas 3901 Inlet Isle Drive N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $4,640.00 ($1,380 / $3,260 each) / 2 trees Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Date: April 19, 2005 JohifConway Recommendation- rov the reforestation request and replant. Reviewed by: Date: April 19, 2005 Marcelino G. Lomeli Reviewed by: Date: April 20, 2005 Mike Pisani view... Pavakes -TToPs Hety { t!wl Search *Favorbe Ormad'....' Inventory retail Search Results Dist: 0 R Address; 3801 INLET ISLE DR Fictitious: No Lgcatiom Front -1 On Address; 39D1 INLET ISLE DR Species: Id92 9IonuAlttp4" ®RAZUM PEMM DEH/Height: 7 -12 /1-15 Parkway Size: 3 utility Overhead: No Sidewalk Damage: NO Maintenance: Grid Trim Hasid Site; Yes Estimated Value #1,360 Aerial: Viaw ph= GEE] . . via. /add notes .work 4rdar view /add.: pictures - :scheduled Rrint WCA Work History Date Work Type Amount lob* Craw 1/20/20D4 Grid Trimming ¢39.00 6071 WCA 1013/2002 Grid Trimming $39.00 SIS4 WCA 3/22%2001 SeMiCe Request $39.00 3674 WCA 6/12J2000 Grid Trimming $39.00 2866 WCA 9I W!994 Goad Trimming $39.00 2438 WCA L J Aerial ' u date. .iewfadd Rates 4 Dist. B Address: 3901 INLET ISLE OR i•1Ctibou3: No Location: Front .2 On Address: 3901 INLET ISLE OR SPeaes: ScNnu.F terebint bkua BRAZILIAN PEPPER OBrimeight: 13 -18 115 -30 Parkway Sze: 5 Utility Overhead; No Sidewalk Damage: No Maintenance: Grid Trim Valid Site: Yes Estimated Value $3,260 Aerial ' u date. .iewfadd Rates work ardor ;_ vii WCA work History Date Work Type Amount 1/20/2004 Grid Trimming $39.00 10/3/2002 Grid Trimming $Mao 3/2212001 Service Request $39.00 61IV2000 Grid Trimming $39.00 3126/1999 Grid Trimming $39.00 F— 1 J Job* Crew 6071 WCA $154 WCA 3674 WCA 2866 WCA 2436 WCA sehgdulad print,. - �� �� - � �r -. � .. . �� ., ,t .. � .. ..: 1+ a -.�._ � � `ta. t .i__ r• �� � r ;�° fie• • ,. �� �{rf t� w, � - - � M .:;;+. . . �, .. Y� I �! t \� �'� I 1l «� P � M �� r �'... •• �jy. � aL. � - '. N �� '� V y -� yYw jR_. '!. . � 1M • i .. � .,4WF's: �' � ti �' - y� ..,. - i - s. _� ,. ��� . *.,� �4�. } -s�. ', •F �' CJ CJ TREE INSPECTION REPORT Name: David and Kristin Nay Address: 3606 Seabreeze Lane Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Location: Total of three trees, Inventory lists the 3rd tree at 3614 Seabreeze Lane, Front -1. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $9,780.00 ($3,260 each) / 3 trees Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Date: April 19, 2005 John onway Reviewed by: Reviewed by: Pisani reforestation request and replant. April 19, 2005 April 20, 2005 Edit inew Favorm Tools. H* [ .. eed& ', ° "' Sewd, FevmRes it PR Inventory Detail Search Results Di#: 0 Address: 3606 SEAOREEZ W Fictitlo0v No location: Front -1 On Address; 3606 SEAOREEZE tdi Species; 85 is ®RAZ3LAN PEPPER ODH/Height= 13-16 /15 -30 Parkway Size: S l/tility Overhead: No Sidewalk Damage; No PtaiMenance: Grid Trim Valid Site: Yas Estimated Value $3,260 Aerial: View photo µ dot&.. v'saw {addnotss ;work order vddwladdplatµres INCA Work History Date Work Type Amount lob/ Crew 1/14/2004 Grid Trimming $39.00 6071 WCA 10/4 /2002 Grid Trimming $39.00 5154 WCA 6726/2000 Grid Trimming $39.00 3524 WCA 3/80/1809 Grid Trimming $39.00 2430 WCA Other Work History • xdradµ3ed print. dt VWw Favorite% pp Tools mup 5"'h *FWft, lopladi, ell, portbeach.WUNMIC Inventory Detail Search Results Dist; 5 Address: 3606 SEABRA UN Fictitious; No Wainiom Front -2 On Address; 3606 SEABREEZE LN sloaoias: $cN7 s 8RAZRJ&ftTj&AR OBWfleight 13-16 115,30 parkway Suel 5 Utility Overhead: No Sidewalk Damage; No Maintenance: Grid Trim Valid Site: Yes Estimated Value 0,260 Aonal: View Photo V--W.dd ED WCA Work History Date Work Type Amount lob* Crew V1412004 Grid Trimming pg.n 6071 WCA 101412002 Grid Trimming $39.00 5154 WCA 112012001 Service Request $39,00 3874 WCA 3/3011999 Gnd Trimming $39,00 2438 WCA Other Work History 11 File M F" tbs ,,TO& Help 086& -- Ar A 6 Search FaYWW > Mach Inventory Detail Search Results Dist: 8 R Address: 3614 SEABREEZE LN FiCtitiaus: No Location: Front -1 On Address; 3614 SEABREEZE LA Species: 9duhu� tere:�'^s^"s+^^+; H(gA�SI?AN PEPPER DBWHeight: 13 -18 / 15 -30 Parkway SIZE: 5 Utility Overhead: No Sidewalk Damage; No Maintenance: Grid Trim Valid Site: Yes Estimated Value $3,260 Aerial: View Photo U daze. ,:. Ytaw /additota3 WOt?f kfdaf ,.,,_.Yli WCA Work History Data: wart Type Amount 1(14!2004 Grid Trimming $39.00 1074/2002 Grid Trimming $39.00 3/20/2001 Service Request $39.00 612812000 Grid Trimming $39.00 8!3011998 Gnd Trimming $39.00 • Job* crew 6071 WCA 5154 WCA 3874 WCA 3524 WCA 2430 WCA stfiaduled priYiC n. 411. =. ; WNW t ig V-.,. 411. n • TREE INSPECTION REPORT Name: Steve and Lisa Goon Address: 1412 Seacrest Drive Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Cupaniopsis anacardioides Common Name: Carrotwood Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $3,260 / 1 tree Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Date: April 19, 2005 John tonway RecommendatI, Ippro,* the reforestation request and replant. Reviewed by: 11/1a1JAAA1IA / Date: April 19, 2005 Reviewed by: Mike Pisani April 20, 2005 Inventory Detail Search Results Dist: 5 R Address: 1412 SEACREST DR Fictitious: No location; Front -1 On Address: 1412 SEACREST DR soedes: , aR SesFia4 'Sf@£,�9F.A4Twi9..R.R. D61-1/1-leight: 13 -18 (15.30 Parkway Size: S Utility Overhead: No Sidewalk Damage; No Maintenance: Grid Trim Valid Site; Yes Estimated Value $3,260 Aerial: View Pb2W u deYtl. Y16@D/addnatG6 C46i{t QYdBY yi' WCA Work History Date Work Type Amount 1729,2004 Grid Trimming $39.00 10/1(2002 Grid Trimming $39.00 317/2001 Service Repuest $39.00 6/2212000 Grid Trimming $39.00 3/23/1999 Gnd Trimming $89.00 • 3oht Crew 6071 WCA $154 WCA 3874 WCA 3524 WCA 2435 WCA .:scheduled prink:: 1, LJ i � r l G+ `1 Q a�W PORE O 6'� TREE INSPECTION REPORT Name: Amanda Billet Address: 3620 Seabreeze Lane Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Schinus terebinthifolius Common Name: Brazilian Pepper Designated Street Tree: Magnolia `St. Mary' Estimated Tree Value: $6,020.00 ($3,260 / 2 X $1,380 each) / 3 trees Damage: N/A Parkway: Concrete Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records indicate annual trimming to no avail. Inspected by: Date: April 19, 2005 Joht Conway Recommendation: ve e reforestation request and replant. Reviewed by: Date: April 19, 2005 Marcelino G. Lomeli Reviewed by: Wyt,�-- Date: April 20, 2005 Mike Pisani • Dist: B Address: 3620 SEABREEZE LN Fictitious: No Location; Front -:i On Address: 3620 SEABREEZE LN Species: S.4'bmyii dmreNMhtfoNus BRAZILIAN PEPPER DBH/HOight: 12 -18 / 15 -30 Parkway Size: 5 Mlity Overhtadt No Sidewalk Damage: No Maintenance: Grid Trim Valid Site: Yes Estimated Value Paflo Aerial: 2" Phota u date: viswfadd Bpten wAr(t order view /add.Pit�re WCA Work History Data Work Type Amount :104# 1/15/2004 yid Trimming $39.00 6071 10/4/2002 Grid Trimming $39,00 6154 3/3W'1999 Grid Trimming $39,00 2430 Other Work History 1 Crew WCA WCA WCA sd�edu)ed print. 2 a-i, -A Inventory Detail Search Results Dist: 0 Address: 3620 SEABREEZE LN FictiltouP: Na Location: Front -2 On Address: 3620 SEABREEZE LN Species: Sdu' ttrt3in0;t %3kr BRAZILIAN PEPPER OBHTFleight 7.12 T Y =SS Parkway Size: 5 utility Overhead: No Sidewalk Damage: No Maintenance; Grid Trim Valid Site: Yes Estimated Value $1,360 Aerial; o daft viawladd hafts wa+k ordet vaewladd;picturas ::srhadulad , ;PritR WCA Work History Date Work Type Amount 30b* Crew 1/1512004 Grid Trimming $39.0() 6071 WCA 1014!2002 Grid Trimming $39.00 5154 WCA f1 u Fie Edit YAW FWotaD Teats. PAO Hack E %anh Favmtas 4rftall, Inventory Detail Search Results Dlst: e Address: 3620 SEABREEZE LN Fictitious: No Location: Front •3 On Address: 3620 SEABREEZE LN Spectres: S NW9 nftVbk&h&N9i BRAZILIAN PEPPER DBHAieightt 7 -12 1145 Parkway Size: 5 Utility Overhead: No Sidewalk Damagm No Maintenance: Grid Trim Valid Sate: Yes Estimated Value $1,300 Aerial: view Photo U dace .: Xtaw1'add:0pte6 Work ArdeT vIBwJAdd:p(CtUf85 ,addplad p£irii WCA Work History Data Work Type Amount Job# Crew 1/15/2004 Grid Trimming $39.00 6071 WCA 10(3/2002 Grid Trimming $35.00 5154 WCA 3/50/1999 Grid Trimming $34.00 2430 WCA Other Work History Date Work Type Crew Acct* Min 11 Owl I -' cv J v r � cn 0 N Ap in Cfl � � M - i 7 � • L TREE INSPECTION REPORT Name: Larry Weeshoff Address: 1407 Outrigger Drive Phone Number: N/A Request: Submitted by the Harbor View Hills South Homeowners Association ( HVHSHA) to be placed on the HVHSHA Reforestation Request, Phase IV. Botanical Name: Cupaniopsis anacardioides Common Name: Carrotwood Designated Street Tree: Estimated Tree Value: Damage: N/A Parkway: Concrete Magnolia `St. Mary' $1,380.00 / 1 tree Brick (X) Turf Other Comments: A field inspection confirmed view impairment and the City records dicate annual trimming to no avail. Inspected by: Date: April 19, 2005 John/Conway Recommendatio rov he reforestation request and replant. Reviewed by: Date: April 19, 2005 Ma ceIino G. omeli Reviewed by: Date: April 20, 2005 Mi a Mani Aw FaVWAS Twit P4 Inventory Detail SearchIResults Dist: a Address: 1407 OUTRIGGER DR riaitious: No Location; Front -1 On Address: 1407 OUTRIGGER DR Species: Grid Trimming OBH/Heignt; 7.12 /I-IS Parkway Size; 5 Utility Overhead: No Sidewalk Damage; No Maintenance: Grid Von Valid Site: Yes Estimated Value $1,380 Aerial: View Photo Hn Data We Type Amount Job* Crew 4/6/2005 SGrViCe Request Pruning $39m 7334 WCA 1/26/2004 Grid Trimming $59.00 6071 WCA 10/e2002 Grid Trimming $39.00 5154 WCA 3/14/2001 Service Request $59m 3874 WCA 6/19/202 Grid Trimming p9.00 3524 WCA 3/23/1999 Grid Trimming $39.00 2430 WCA • chaduted GH) . -, -11 .,i,1 law_ . V-444 r jw I 0 �L d' • 0 3 • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION January 22, 2005 David Niederhaus, General Services Director City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 Re: Harbor View Hills South Homeowners Association Tree Reforestation Resolution Dear David: On behalf of the Board of Directors of the Harbor View Hills Association, this resolution shall serve as a formal request for reforestation in Harbor View Hills South. Prior to the Board voting on this request, all members of the association have been officially notified by newsletter and given an opportunity to respond at our Board of Directors Meetings, the first Wednesday of each month. (November and December Newsletters enclosed) . We would like to continue using the 24" box trees that we have used for our previous reforestations. The Board is concerned that the larger 36" box trees are too large for our narrow parkways and are very likely to result in compacted roots and unhealthy trees. Starting with the 24" box tree, we have been able to shape the trees to be beautiful at a height below the roofline in our community of mostly one -story houses and preserve the valuable views in our association. The association will pay 100 % of the cost of removal and replacement of these parkway trees. Thank you for your time and consideration. Sincerely, / Yvonne Houssels President, Harbor View Hills South Homeowners Association is • J Harbor View Hills South Reforestation Requested May 2005 Munson, Duane and Glen 1 tree 4000 Inlet Isle Kraut, Ben 1 Tree 3921 Sandune Graham, Decourcy 1 Tree 3927 Sandune Rohl, Kenneth 2 Trees 3900 Sandune Prinn, Brian and Linda I Tree 3515 Seabreeze Lane Cooper, Chad 2 Trees 3508 Seabreeze Lane Wallace, Cal and Phyllis 2 Trees 3701 inlet Isle Frietas, Mike and Mina 1 Tree 3901 Inlet Isle Nay, David and Kristin 3 Trees 3606 Seabreeze Goon, Steve and Lisa 1 Tree 1412 Seacrest Billet, Amanda 3 Trees 3620 Seabreeze Weeshoff, Larry 1 Tree 1407 Outrigger Drive • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION April 16, 2005 John Conway, Urban Forester City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 Re: Harbor View Hills South Homeowners Association Tree Reforestation January 22 Resolution Addendum Dear John: On behalf of the Board of Directors of the Harbor View Hills Association, this resolution shall serve as a formal request for additional trees to be added to the reforestation list in Harbor View Hills South. Due to the heavy rains and the Park, Beaches and Recreation (PB &R) schedule, we understand that our request had to be delayed for 3 months. Prior to his retirement, David Niederhaus informed me that this list will be presented to the PB &R in May and that I should complete the application package with you. During this delay, 4 additional homeowners requested reforestation. These requests were discussed and approved at our monthly Board of Directors Meetings where all members are invited. The minutes of these meetings are available to homeowners upon request and updates are included in our newsletters. (March Newsletter and April minutes enclosed). The additional request addresses are:3515 Seabreeze Lane, 3508 Seabreeze Lane, 3620 Seabreeze Lane and 1407 Outrigger Drive. The association will pay 100 % of the cost of removal and replacement of these parkway trees. Thank you for your time and consideration. Sincerely, -7; raj ;Yvonne Houssels President, Harbor View Hills South Homeowners Association w • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION NEWSLETTER NOVEMBER 2004 This edition of our monthly newsletter is sent immediately following the HVHS Annual Meeting and election of members of the Board of Directors. It is an abbreviated edition in that there was no regular meeting of the Board this month. Normal coverage of community events and Board activities will resume in December. ANNUAL MEETINGINOVEMBER ELECTION The Annual Meeting of Members of the Harbor View Hills South Homeowners • Association was held at the Oasis Center on the evening of Wednesday November 3rd, 2004. In attendance were approximately 35 - 40 homeowners including the two Directors who's terms -of- office continue for another year - Don Brigham and Peter Morin. In addition, Cynthia Davis and two associates from The Emmons Company were present to sign -in homeowners, receive ballots and proxies and handle the mechanics of the election for new Directors. Secretary of the Association Board Don Brigham conducted the meeting. This year there were three candidates for three open seats on the Board. Each of the candidates made a brief statement outlining their background and why they wanted to serve on the Board.The Emmons Company confirmed that there was a quorum present represented by those in attendance and proxies that had been submitted in advance. In that the number of open seats and the number of candidates were the same, the three candidates were elected by acclamation. The three new Directors are Yvonne Houssels, Kay Paciorek and Chad Cooper. Thus, the HVHS Board of Directors for the next year will include Peter Morin, Don Brigham, Yvonne Houssels, Kay Paciorek and Chad Cooper. The Directors will meet in Executive Session before the December meeting to choose President, Vice President, Secretary, Treasurer and Member -at- Large. HVHS HALLOWEEN PARTY • The annual HVHS Halloween Party was held on the greenbelt on Sunday, 31 October. This really neat event, which was attended by some 150 — 200 kids of all ages, was • organized by Pete and Samantha Morin who have been doing this for six years now. There were bouncy- houses, food and drink, all kinds of games and some terrific costumes. Thank you Peter and Samantha and the many volunteer helpers who put on a wonderful neighborhood party. A great time was had by all! MARGUERITE LANDSCAPE PROJECT There have been two recent and important events conducted by our Landscape Committee that need to be reported on: 1. The public debut of the new design for the re- landscaping of the Marguerite corridor took place at this year's Halloween Party. Our Landscape Committee presented a display of charts, photographs and a rendering illustrating our exciting new design. There is clearly a great deal of interest in the project and enthusiasm for the prospect of upgrading the look of the landscaping and entryways that border our community along Marguerite. Many homeowners stopped by to view the display and the feedback was almost universally positive. 2. This same landscape design road show made an appearance at the Annual Meeting at the Oasis Center. Following the election formalities, Landscape Committee Chairman, Paul Siconolfi, made a brief presentation describing the rationale behind our project, its goals, features and benefits to the community. Landscape architect, Dale Waldo, and Margee Drews who heads up our homeowner landscape design team were on hand to field questions and provide details of the new design. Those in attendance asked many good questions and exhibited considerable enthusiasm for the project. The Landscape Committee will now turn its attention to the cost - estimating phase of the overall effort. Our goal is to obtain competitive bids for the various aspects of the job and then to work with the new Board to begin presenting the overall cost and schedule picture to the community early in the new calendar year. CITY PARKWAY TREE UPDATE The Association has received requests for reforestation at the following addresses: 1400 Keel; 3606 Seabreeze; 3921 Sandune; 3927 Sandune; 3900 Sandune; 4000 Topside and 4000 Inlet Isle. At the December 1, 2004 Homeowners meeting the new Board will be voting on these requests and also be considering reforestation of the City Parkway Trees in the Association's common area parkways, next to the greenbelt where Seabreeze and Surfview come together. Interested owners are encouraged to attend. Any owner who would like to reforest a City Parkway tree should contact Board member and City Parkway Tree Chair, Yvonne Houssels directly at 949 - 640 -0120. THANK YOU? The community owes a debt of gratitude to outgoing Directors, Kevin Kellerman, Rob Mathuny and Paul Siconolfi for their time and energy to the community the past two years. Thanks for all the hard work and hours put into making the community a better place to live. Your commitment has been greatly appreciated! 1i HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION NEWSLETTER DECEMBER 2004 kard Members, Don Brigham and Yvonne Houssels, are providing this monthly newsletter. Thank you Paul Siconolfi for your interesting and timely newsletters while you served on the.Board. We will miss you. This issue of the HVHS Newsletter is published as our holiday season approaches. Even the weather signals the final retreat of summer and autumn. Grab you umbrellas! It's rain time. The annual election of the Board of Directors was held at the Homeowners meeting in October with results published in the November Newsletter. Even now we need interested homeowners to volunteer for various committees to bring their talents to your Association. The Board of Directors and membership needs your involvement. MONTHLY BOARD OF DIRECTORS MEETING On Wednesday December 1st, in Executive Session at the Oasis Center, Yvonne Houssels was elected President of your Association. Don Brigham was elected as Vice - Present, Kay Paciorek; Secretary, Chad Cooper; Treasurer, with Peter Morin; Member -at - Large. Our congratulations to each new and continuing Board Member. During the regular monthly Board of Director meeting, the Board was represented by Directors Yvonne Houssels, Don Brigham, Kay Paciorek, Chad Cooper and Peter Morin. Highlights of the meeting were as follows: Homeowners Forum Eleven homeowner members were present at the meeting. Several homeowners expressed concern about stakes erected without an application and plan provided to Property Management and the Architectural Committee. Homeowners are reminded that an application and •plan must be sent in to Property Management before stakes are erected. Please see the Architectural Committee report for additional information. One family registered their concern with an ongoing tree obstruction issue. The Board will be meeting on their property to view the issue first hand at their first opportunity. Another reported that the slope bordering and belonging to the Terraces of Corona del Mar has been trimmed to reduce the danger of brush fire. The Newport Beach Fire Department aided our Association in reaching the agreement with the Terraces and a letter will be sent thanking the Terraces. Another member suggested that we contact the University of California COOP Extension Agent to brief the Association on water management and usage, one of our Association's largest continuing monthly financial obligations. Tony Christopher met with the Newport Beach Police Department and was briefed that crime in HVHSA was presently 0 %, however, crime is risin in Newport Beach proper. Landscape Committee Chairman Paul Siconolfi discussed the plans for the future landscaping proposal. He further illuminated the costs and the arranging for a future bidding process and the need to drive down the overall cost in the process. Margee Drew also contributed to the discussion as it related to design and implementation of the project. Maintenance The Green belt is in much better condition due to a new watering program and proper grass height cutting. In that vein, Committee Chairman, Jack Swan is retiring from this position. He has been a tireless representative for our membership. Many of his innovations are present today largely due to his dedication and guiding hand. Thank you so very much, Jack; splendid job. • Tree Committee Chairperson Cheryl Livingston was absent, however, her report was filed and will be discussed both in the January monthly meeting and the January Newsletter. In the intervening months, each member family should assess their own property as it relates to tree and hedge heights. It should FA again be noted that we have new guidelines and form letters as it pertains to informing those neighbors that need reminding. If you have misplaced your copy, provided in the October Newsletter, Please • contact our Property Manager, Cynthia Davis at (949) 752 -2225. Architectural Committee Guy Cazort is acting as interim Committee Chairman. He brings an engineering background and a special discipline to the post and is a quick study. He knows the Architectural Guidelines very well and uses the CC &Rs and his committee to back up his decisions. We hope he will elect to stay on for a few years to aid the Association in dealing with the,issues of the day. In the meantime, for all long time residents and those new members that have joined our Association, the Architectural Committee and the Board of Directors is formulating an Architectural initial summary checklist for those members contemplating a major structural remodel and/or demolishing for future building. The checklist will be published and put into the hands of all member families for its addition as an addendum to the current Architectural Guidelines. We hope this checklist will better inform those members who contemplate changes to their property. No changes are allowed without this due process. City Parkway Trees Yvonne Houssels, Chairperson of City Parkway Trees reported that she was ready to ask the City for the reforestation application forms. After hearing no objections at the meeting and no written objections to the previously publicized reforestation requests, the Board unanimously approved reforestation at the following addresses: 3506 Seabreeze Lane, 3921 Sandune, 3927 Sandune, 3900, Sandune, and 4000 Inlet Isle, 3701 Inlet Isle, 3901 Inlet Isle, 1412 Seacrest and 1030 Sandcastle. WATER DRAINING ONTO MARGUERITE SLOPES •Another reminder for those families whose property backs up onto the slopes of Marguerite. It is against both our community CC &Rs and the City Code for them to permit water from their yards to drain onto the Marguerite slope. The discovery of a number of drain lines pouring water onto these slopes causes landscape washout and disastrous vegetation over watering. The rainy season is upon so it is now particularly important that these drain lines be rerouted. COMMITTEES Our standing committees are as follows: Architectural- Guy Cazort, Acting -Call Cynthia Davis, and The Emmons Company for all Architectural matters at 752 -2225. Beautification- Don Brigham- 720 -8126 Tree View -Cheryl Livingston- 640 -0120 Landscape (Interim) -Paul Siconolfi- 640 -5151 City Parkway Trees - Yvonne Houssels- 640 -0120 Newsletter (Interim)- Don Brigham- 720 -8126 Baby- Sitters, House - Sitters, Dog - Walkers, Tutors The following young ladies are available for jobs in the community: Judi Clarke- Reading Tutor, K -2 Readiness, Remedial, Enrichment. Retired Teacher. Excellent recommendations. 644 -1077 Danielle Lewis -16 years old -has five - year -old sister and experience in babysitting -phone 640 -8944. Annie Russell -14 years old -has taken the Newport Beach Baby Sitting class and has experience as a babysitter -phone 760 -5010. Heather Colmar on Sandcastle -23 years old- ie has lots of experience babysitting for her many nieces and nephews- interested in house - sitting and dog - walking as well. Cell phone- 292 -7898 We wish you Happy Holidays and a prosperous New Year. 0 HARBOR VIEW HILLS SOUTH NEWSLETTER MARCH 2005 New Board Member At the March 10 Board of Directors meeting, the Board appointed Art LaCoste to complete the term of Pete Morin who had to resign due to family and business obligations. The Board wants to express our appreciation to Pete for continuing to help make the transition easier and we thank Art for volunteering. Summary of the Steps required for Major Structural Modifications in the Architectural Guidelines and Procedures Enclosed. In our previous newsletter, the Summary of the Steps required by the Applicant using the Architectural Guidelines and Procedures did not include some of the important requirements. This was due to improper editing by the Association's Management Company. The Emmons Company has apologized for any confusion and/or inconvenience this may have caused our homeowners and they have paid for mailing this newsletter with the correct summary enclosed. • City Parkway Tree Trimming and Reforestation Rain Rain Go Away! The City has been so busy with fallen trees and other emergencies due to the rain that our tree trimming and reforestation has been delayed. The City Parkway Tree View Chair, Yvonne Houssels, is presently working with the City's Urban Forester to put us back on schedule. 2 additional homeowner requests for reforestation were approved and added to the reforestation list at the March 10 Board of Directors meeting: 3515 Seabreeze and 3508 Seabreeze. Landscape Renovation Project along Marguerite The Landscape Committee has turned over their finalized suggestions and bids received for the Landscape Renovation Project to the Board for review. The need to relandscape and upgrade the monuments along Marguerite was approved by the previous Board and presented to the homeowners at the Annual Homeowners Meeting and Election in November. • • Minutes of HVHS April 11 Board of Directors Meeting City Tree Committee Report April 11, 2005 The City is presently trimming the parkway trees in HVHS. They are continuing the policy of trimming the trees to a height of 14' for view preservation. They will be shaping the newer Magnolia and Orchid trees to form a canopy effect. The reforestation is now scheduled with the PB &R in May. Following the PB &R approval, the homeowners requesting reforestation will have to send their checks to the association and the association will provide one payment to the City before the reforestation can be scheduled. Please approve the additional reforestation for the homeowners at 3620 Seabreeze and 1407 Outrigger Drive so that they can be included on this reforestation list. . Thank you, n f� Yvonne Houssels City Tree Chairperson Hearing no objections, the additional reforestation requests were unanimously approved.