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8/1/2006 - Agenda Packet
AUGUST 1, 2006 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches and Recreation Commission Tuesday, August 1. 2006 - 7pm— City Council Chambers AGENDA • ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Director Harmon PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. - NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -9) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. CONSENT CALENDAR 1. Minutes of the July 5, 2006 regular meeting. waive reading of subject minutes, approve as written and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation 12. Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. • 4. Tree Donation. Approve donation by Wendy Gustin of one 36" box Sycamore tree to be planted at Castaways Park. 5. Bench Donation. Approve donation by Jack Malloy of one "Santa Monica" style bench to be located at the Balboa Pier. 6. Bench Donation. Approve donation by Charles Belt of two "Santa Monica" style benches to be located at the Balboa Pier and the beachside play area at Peninsula Park. 7. Bench Donation. Approve donation by Peggy Marotta of BIIA of two teak benches to be located at the Balboa Avenue at the Grand Canal. 8. Picnic Table Donation. Approve donation by Patti Lash of a picnic table to be located at Peninsula Park. 9. Plaque Donation. Approve donation by Martha McClarty of a plaque to be installed on the boulder at Back Bay View Park recognizing Mayor Don Webb. NEW BUSINESS 10. Joint Meeting with Costa Mesa Parks ft Recreation Commission. Discussion of request from the Costa Mesa Parks 8 Recreation Commission to schedule a Joint Commission meeting. Action: Commission can set a date for a meeting with agenda items or decline. COMMITTEE REPORTS • Park Development - Allen, Brown, Lugar • Recreation /Senior Activities - Brown, Lugar • Ad Hoc -- Community Service Award - Garrett, Ruzicka Youth Sports Liaison - Ruzicka Budget - Garrett, Brown FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED • CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting July 5, 2006 - 7pm Convened 7:11 pm ROLL CALL Present: Debra Allen Tim Brown Allen Doby Bill Garrett Phillip Lugar Greg Ruzicka Marie Marston Christine Trapp Absent: Tom Tobin Staff: Mark Harmon, General Services Director Dan Sereno, Parks Ft Tree Superintendent Sean Levin, Recreation Manager Teri Craig, Administrative Assistant PRESENTATION TO OUTGOING COMMISSIONERS Chair Ruzicka presented a plaque to Commissioner Doby with the thanks of the City and staff for his • work as a commissioner and noted that one would be mailed to Commissioner Tobin as well. Commissioner Doby stated that he was leaving the commission because he was getting married and moving to Laguna Beach but thanked the City and staff. SEATING OF NEW COMMISSIONERS Commissioners Marie Marston and Christine Trapp were seated on the dias. Commissioner Trapp stated that she had been on the EQAC for the past five years and as chair for the last three and half years. She noted that she has a background in landscape architecture and an attorney as well. Commissioner Marston stated that she has worked on the GPAC for the past three years and works as a civil engineer and owns her business and has worked on a number of park projects. ELECTION OF OFFICERS Chair Ruzicka opened the nominations for Chair for FY 2006/07. Motion by Chair Ruzicka to elect Commissioner Garrett as Chair. Hearing no other nominations, Chair Ruzicka closed the nominations for Chair Motion carried by the following vote: • Ayes: Allen, Brown, Garrett, Lugar, Marston, Ruzicka, Trapp Chair Ruzicka opened the nominations for Vice Chair for FY 2006/07. Motion by Commissioner Garrett to elect Commissioner Brown as Vice Chair. UJ • • Parks, Beaches Ft Recreation Commission Regular Meeting July 5, 2006 - 7pm Page 2 Hearing no other nominations, Chair Ruzicka closed the nominations for Vice Chair Motion carried by the following vote: Ayes: Alten, Brown, Garrett, Lugar, Marston, Ruzicka, Trapp Commissioner took their appropriate seats. DIRECTOR'S COMMENTS Director Knight stated that she had a couple updates. She noted we are in the second week of summer programs and are full at day camps and aquatic programs and that we are all over the beach and are very pleased with how the summer is going. She stated that an extensive staff training was done last week for summer staff. She went on to say that yesterday the City partnered with the Mariners School Foundation, with staff from General Services and Recreation for the Independence Day Parade. Director Harmon stated that a full report of the 4`" of July cleanup would be available at the next meeting but noted that it was not as messy as years past. Commissioner Brown noted that he had worked with Zambelli fireworks at the Newport Dunes and has whole new appreciation of what it is like to prepare for a show of that magnitude. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the May 2, 2006 regular meeting. filed. 2. Park and Operation Division Activity Report. projects. 3. Recreation ii Senior Services Activity Report. projects. Waive reading of subject minutes, approve as written and order Receive /file monthly Activity Report for activities and upcoming Receive /file monthly Activity Report for activities and upcoming Motion by Chair Garrett to accept items 1 -3 of the Consent Calendar. Motion carried by acclamation. NEW BUSINESS 4. Eagle Scout Project at Castaways Park. Superintendent Serreno introduced Austin McCullough to the Commission noting that he would be making a short presentation on his request to add three custom benches, accent boulders and the renovation of four pathways at Castaways Park as part of his Eagle Scout Project. Scout McCullough stated that he was part of Troop 90 and had been working towards this project for 14 years. He then made his PowerPoint presentation to the Commission. Motion made by Commissioner Brown that the Eagle Scout Project by Austin McCullough be approved. Motion carried by acclamation Parks, Beaches & Recreation Commission Regular Meeting July 5, 2006 - 7pm • Page 3 Lot Line Adiustment Encroachment Request. Director Knight stated that the request from the Harbor View Community Association (HVCA) for a lot Line adjustment. She stated that staff had been contacted from the HVCA several months ago with an initial request to look at a proposal for an enlargement of their clubhouse which is owned and operated by HVCA. She went on to say that at the time staff met with HVCA the proposal presented suggested that the construction would stay within their current lot line and only landscaping or roof over hang would be on City property, but when final plans were received they were a bit different than the original proposal and for a number of reasons that will be outlined, staff recommends that this request be denied or continued and ask HVCA to come back with other mitigating measures or a different plan. Director Knight stated that first and foremost the City always looks at giving up City property for private use and what would the gain be for the overall community in general to do this. She stated that staff feels that there is not enough community benefit in this request and asked the Commission to review the colored map that displays that several years ago HVCA requested a land swap and that the City gained land on the left side and that HVCA gained quite a bit of usable land on the right side of their building. She noted that some folks have stated that this land that is being requested is unusable park space and philosophically staff has a problem with that thought since the City has a Lot of park space within the community of Newport Beach that is not programmable yet serves a very useful purpose to the City and that should the City start taking all those pieces of land that folks deem as un- programmable and parceling them off for private use that the City will begin to start chopping up parks and that is not the intent of public parks. • Director Knight stated that the proposal shows a fence surrounding the project that originally was not proposed. Staff feels that the current configuration is nice and open and a fence would change that and make it less an open public space. In addition, the fence encroaches upon a utility easement and staff would not allow that as that easement can be anywhere within 3 to 4 feet to where it is marked on the plans and so no permanent structure can be built near that easement. She went on to say that staff does not feel that there is enough public benefit coming back from this request, however, should the Commission want to approve this request staff feels that HVCA should offer more in exchange for the adjustment. She also suggested that the Commission appoint a sub- committee to look at developing some criteria or guidelines to propose to the City Council under which the Commission could look at this and other future requests for use of public land. She stated that the Commission is going to look at an issue at the September meeting at San Miguel park where a homeowner saw that another person with property that abuts the parks has stairs leading to the park so the homeowner felt that they should be able to build stairs and embarked on a extensive project to do so only his land is public property and the homeowner is appealing the decision to remove the stairs and will be requesting an encroachment for a lot line adjustment. She stated that there seems to be trend and that staff believes that at a minimum it would be helpful for this Commission to look at what under parameters the Commission might consider giving up land and what should be expected in return. Commissioner Ruzicka asked how $100 a foot for the park land was arrived at. Discussion ensued on how exactly that cost was priced. Commissioner Lugar stated that he believed that $100 a foot was way too low and believed that park and public land is not comparable. • Commissioner Ruzicka asked how it was arrived at being non - usable. Commissioner Brown asked what kind of exchange would staff be requesting. Parks, Beaches ft Recreation Commission Regular Meeting July 5, 2006 - 7pm • Page 4 Director Knight stated that in the original meetings with HVCA some suggestions that were made such as use of the newly expanded clubhouse for community -wide classes; the restrooms as proposed is really just a facelift versus renovation. A PowerPoint presentation was made by Ryan Smith representing the HVCA to propose a lot line adjustment that would allow a new clubhouse to be built and to better serve the community. He stated that the proposal is to enhance and ultimately maintain the small piece of land and would not only make it more attractive for the public but also to better serve the needs of the HVCA as well. He stated that they are looking to expand the clubhouse by about 50 %. The HVCA is requesting that the City transfer 3,356 sq ft of park land that the Association feels is unusable and quite frankly inadequately maintained to the HVCA. He went on to say that the land is unusable because it is a soft tooth configuration and abuts the existing clubhouse and wedged in between a public sidewalk and restrooms. He stated that the condition of the land that currently sits on HVCA property but also City land is adequately maintained and that they feel that it really poses a hazard to the public and the community that come through that area and showed some examples of how that property looks today such as water pooling and poor drainage in places. Mr. Smith stated that they want to create a new clubhouse by straightening the lot line which will enable the HVCA to create a more functional facility for their use and as far as that there would only be an actual encroachment of 934 sq ft of land and that the balance would be used as open public use space. They stated that they would be using solar panels to heat and cool the clubhouse as well as the pool. He stated that the initial proposal was changed such as - upgrade the existing restrooms and add an ADA water fountain as • well as a pet drinking fountain and install a new irrigation system and alt new landscaping in between the clubhouse the restrooms and the existing sidewalk and would maintain the landscaped area which is not kept up adequately now. He went on to say that on the NE corner is on their property but is accessible to the public and would upgrade the existing BBQ and a more permanent trellis to benefit their community as well as the public. He stated that the fixed costs using the $78 sq ft would be the total cost obligation of the HVCA to $440,000. He stated that if you compare that to the equivalent land value of the City land you will see that there is a City benefit economically with respect to this. He urged approval of this request for the benefit of the HVCA as well as the City as well. Director Knight asked for some clarification of the lot line. Commissioner Ruzicka asked how anything could be extrapolated as far as costs are concerned 50 years in the future. Mr. Smith stated that he believed it was just an arbitrary number that was used to show comparison. Commissioner Allen asked Mr. Smith if he was on the Clubhouse Committee. Mr. Smith said yes. Commissioner Allen stated that she was curious and concerned because one of the letters in the packet from your committee to the HVCA stated that the meeting to present this is not scheduled • for three more weeks. She stated that she would have like to see community support of this project and feels uncomfortable that they are asking for a decision before this meeting with the homeowners. [1 Parks, Beaches fr Recreation Commission Regular Meeting July 5, 2006 - 7pm Page 5 Mr. Smith stated that she has a valid point but these plans have been show and there is some community support and a list of signatures was provided. Commissioner Allen stated that it seems that the Committee is asking the community to come on July 27th and hear what you want to propose to the City. Commissioner Lugar stated that he is un- persuaded but noted that the concept is good but the plans do not show elevations and the trade outs are not comparable such as staff thoughts on a new restroom. Chair Garrett opened the item for public discussion Barney Peterson stated that he is a member of the Committee but noted that there must be a sub- committee to the committee because he has personally not seen this proposal and to be frank is a little taken aback. He noted that he believed that an appraisal would need to be done before a land swap could be done. He noted that there is no question that improvements need to be done but believes that this is premature until the entire HVCA has reviewed and voted on this issue and recommended that the Commission table the issue. Commissioner Lugar asked if there would be a homeowner assessment because of this. Mr. Peterson stated that of course that would happen and because the community at large does not know about • this project and the costs this request should be tabled. Discussion ensued regarding actual fair market costs of the property. Mr. Smith stated that a community survey form had been sent to residents and that they had received 90% approving the need for a new clubhouse. Chair Garrett closed the item for public discussion Commissioner Lugar stated that it was unfair to ask people to approve a project without associated costs listed. Commissioner Allen suggested that the item be sent back to staff and that HVCA meet with the community. Discussion ensued regarding what would be needed from the Community and noted that staff had tasked the HVCA to show proof that public notices had been mailed and to provide minutes of the meeting. Director Harmon stated that he has some concerns regarding the utilities easement and would need to talk to Public Works. Commissioner Marston stated that she would like to see a plan from the HVCA where City park land • would not be required. Chair Garrett stated that he would like to work with the HVCA to accomplish but more homework needs to be done. • Parks, Beaches & Recreation Commission Regular Meeting July 5, 2006 - 7pm Page 6 Masum Azizi stated that he had me with utilities and that the plan shows that it is 15 feet back from the easement. Chair Garrett stated that he would like clarification from Utilities on this issue. He recommended that the committee retook at some of the ideas suggested by staff. Director Knight stated that this is not a staff request, but a request from the public. The Commission can elect to not make a decision with comments or continue the item to a future meeting when more information is received from the HVCA. She suggested to HVCA that they make sure that there is enough time to process their request before noticing the public and believes that it cannot come back until at least September. Motion by Commissioner Allen to continue the request for a lot line adjustment by HVCA it to a future meeting (no date certain). Motion carried by acclamation. 6. Reforestation Request. Superintendent Serreno stated that staff had received a 2d phase request from HVCA requesting the reforestation of 10 City parkway trees. He went on to say that the Association has met all requirements of the G -1 Policy and has assumed the full cost of the removal and replacement of the trees by submitting checks to pay for each removal and replacement. • Discussion ensued regarding the intrinsic value of the tree and that the G -1 only requires the replacement of removal costs. Chair Garrett opened the item for public discussion; hearing none the public discussion was closed. Motion by Commissioner Allen to approve the request from HVCA to reforest 10 City parkway trees. Motion carried by acclamation. Reforestation Request. Superintendent Serreno stated that the Harbor View Hills South Homeowners Association has submitted the attached Tree Reforestation Request form, pursuant to City Council Policy G -1, requesting the reforestation of 17 City parkway trees in front of their members' residence. He went on to say that this is the fifth phase of reforestation in the community; the first phase was completed in 1997, second reforestation in 1998, third phase in 2004, and the fourth phase was completed in 2005. He noted that the Association has met all requirements of the G -1 Policy and will fund the total cost of $4,862for the removal and replacement of the trees. Chair Garrett opened the item for public discussion-, hearing none the public discussion was closed. Motion by Commissioner Allen to approve the request from Harbor View Hills South HOA to reforest 17 City parkway trees. Motion carried by acclamation. COMMITTEE REPORTS - • Park Development - Commissioner Allen stated that a presentation on Newport Center Park will be presented to City Council on July 11. Recreation Activities - Director Knight stated that a joint use agreement might be needed for use the Mariners field and that some future discussions might include lights. • • • Parks, Beaches £x Recreation Commission Regular Meeting July 5, 2006 - 7pm Page 7 Ad Hoc Committees Youth Sports - Director Knight stated that the next meeting was scheduled for June 21 at 5pm. Community Service Award - Nothing to report Budget - Nothing to report. FUTURE AGENDA ITEMS Bike Trails HVCA Lot Line Adjustment (when requested by HVCA) ADJOURNMENT- 8:29pm Submitted by: Teri Craig, Admin Assistant • O ¢�Ew�R> cq<,coaH�P TO: FROM: , i PB &R Comm ssion Agenda Item No. August 1, 2006 Parks, Beaches and Recreation Commission Parks and Trees Maintenance and Operations Support Superintendents SUBJECT: July Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues to coordinate with the Public Works • Department regarding the extensive renovation of the Corona Del Mar State Beach. This project provides for new restrooms, a concession stand, parking lot pay booth, a lifeguard emergency response area, new irrigation and landscaping. Work is now being performed on Saturdays as well. 2. Staff is in the initial planning phases of installing a "Water Wise and Permeable Walkway Demonstration Area" in front of City Hall. The Commission will be updated as this project develops, as an information only report. This project was generated and will be funded by Assistant City Manager, Dave Kiff. The Water Quality staff of our City Code Enforcement Division is also involved. 3. Staff assisted during the "Art In The Park" event staged at Passive Park in Corona del Mar on July 22 and 23. Assistance ranged from setting up easels, hanging the art, breaking down the show each day and litter control. 4. Fire abatement work consisting of knock down, removal of dead and dieing plants, and thinning began at numerous City undeveloped and/or open space sites. This work is required to safeguard the adjacent structures. 5. Staff is assisting in the design and development of a new public park in Newport Coast. We have asked that all of the design amenities found in our Bonita Canyon Sports Park be incorporated at this new site, since the Sports Park has proven to be very successful. • • 6. On July 4h staff assisted with the annual "Mariners Picnic and Parade" event, primarily involving traffic control for the parade and litter control throughout the day. Staff was also present at both the Castaways Park and Back Bay View Park previous to and during the Newport Dunes fireworks show, to protect the plants, and also provide for public safety concerns. • • 7. Park West Landscape opted to take their annual right to bow out of the Park/Facility Contract, based on a reported contract loss. A request for proposal has been sent to seventeen qualified Landscape Maintenance Companies, and the new contract is set to begin on September 15a', 2006. Based on acceptable performance, Park West Landscape will be allowed to re -bid the contract. 8. A Parks Beaches and Recreation Commission approved Eagle Scout project was performed on the weekend of July 15, 2006 at Castaways Park. The Boy Scout, Austin McCullough, a student at Newport Harbor High, planned, organized and supervised the addition of three custom benches, installation of accent boulders, and the renovation of four pathways by installing new mulch. The project went smoothly and provided an impressive improvement to the park. A kiosk was previously installed at this site as an Eagle Scout project, and staff is presently coordinating another scout project, which would include installing some railing, and a California native plant display with informational placards. 9. In preparation for coordinating with upcoming sports seasons, the Parks Maintenance Division is the various schedule renovations of the sports groups to sports fields. Renovation activities range from aerification, dethaching, overseeding, sodding, fertilization, irrigation improvements, topdressing, and adding brickdust. Recently, the Parks Maintenance Division renovated the football /soccer field at Bonita Creek Park for the upcoming season in the fall. During renovation, the field is fenced off to public use to ensure improved and safe conditions for all participants. . Upcomin¢ Activities for August 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. 3. Field renovation work will be performed at Arroyo Park. The work will provide for dethatching, aerating, sod patching, seeding, fertilization, and top dressing. Trees Division Activities During the month of July, 935 trees were trimmed, and crews responded to 8 emergency tree calls. 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Balboa Peninsula and Santa Ana Heights areas as part of the City's overall grid trimming schedule. Additionally, the crews are pruning trees within the Harbor View Hills South area (645 trees) as part of the Supplemental Tree Trimming Project funded by the association. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, • Tree Maintenance Division, and West Coast Arborists staffs have resulted in the root pruning of 801 trees to date. This effort will mitigate any potential property damage as a result of City tree roots and provide for tree longevity in the urban forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. 3. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities Operations Support Division crew worked the morning of the July 0, holiday, assuring that trash containers were emptied, streets were swept, fire rings were shoveled, and beaches were groomed for the thousands of visitors who inundated area beaches, streets, and commercial districts. The day following the holiday, which is the biggest cleanup day of the year for the Operations Support Division proved to follow tradition. It took a concerted effort of 6 seasonal /contract employees, and 28 City staff members to clean up area beaches, commercial districts, restrooms, and the West Newport party zone. • • In addition to the hundreds of trash bags that were filled by litter pickers and community volunteers, mechanical street sweeping equipment removed over 13 cubic yards of debris from the West Newport area streets. Two four -man crews were used to detail the high profile commercial districts of Newport and Balboa. At Corona Del Mar State Beach, even though under construction, proved once again to be a popular destination for visitors. It took eight employees five hours to pick up, and remove over ten tons of trash that had been left on the ground and in beach area trash containers at the park. Restroom cleaning staff did an outstanding job of getting the beach area facilities clean before the sun came up. As a result of the large crowds on all four days of the long holiday weekend, crews were kept busy all the way to the end of the week cleaning up the remnants of the holiday. A total of 337 overtime hours were logged, ensuring that area residents and visitors had a safe and clean environment to celebrate the holiday. See attached General Services Department, Activities Reports for June 2006. Ver respectfully, 4pv("�' Dan P. Sereno • Parks and ree `dint ance Superintendent Rick Greaney Operations Support Superintendent Attachments: (A) Tree Activity Report 2006 -2007 (B) General Services Department June Activities Reports 11 0 * � \ \\ �y �} \ CL +2 _k[ /E \ k 0 \\ )/ §0 k/ §ƒ kk /3 }) » // \\ \\ // @r a �¥ � + any � I & � ` \(/ » w �? � � 6 § \ � \ CL +2 _k[ /E \ k 0 \\ )/ §0 k/ §ƒ kk /3 }) » // \\ \\ // @r a I k � 0 w o p o 0 0 0 0 0 7 & ) b § 2 � % g & . - 0 - o >� k w I \ 0 E ( K 2 } 0 k $ S § Co § K \ m f / w} E w ¢ e o 3 . 0 w} \ CL +2 _k[ /E \ k 0 \\ )/ §0 k/ §ƒ kk /3 }) » // \\ \\ // @r a 11 n U GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT June -06 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year FIELD MAINTENANCE DIVISION - 3130 Street Patching: Tons of Blacktop 280 342 5,235 4,871 Misc. Cement (cu. ft.) Footings, Meter Posts, etc 0 0 343 874 Curbing Lineal Feet 701 32 4,550 3,052 Sidewalk (Square Feet 4" Thick 5,435 4,725 53,428 56,599 Concrete (cu ds) Sidewalk & Curb Replacement 134 82 1,196 1,094 Sidewalk Grinding (Lineal Feet) 1,168 2,008 19,396 9,508 Tree Roots Pruned by Staff 19 19 154 379 Sidewalks Ramped (Lineal Feet ) 520 824 7,352 5,056 Sidewalks (sq ft) 4" thick Replaced by Contractor 33,000 0 33,000 37,095 Wheelchair Ramps Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft) Replaced by Contractor 350 0 350 1,558 Tree Roots Pruned by Contractor 0 0 0 368 Maintenance Debris (Tons) Street Sweeping, Beach Cleaning, Demo 473 350 4,710 6,930 Asphalt & Concrete Recycled 255 78 4,343 3,462 Signs & Street Markings Street Name Signs Added & Replaced 58 52 505 223 Traffic Signs Added & Replaced 121 97 2,106 2,136 Special Purpose Signs Installed 178 342 478 646 Beach Signs Installed 3 8 153 252 Street Striping (lin ft) Total Added & Replaced 200,076 70,640 865,189 819,654 Pavement Markings (Messages) 397 386 1,392 1,678 Parking Stalls 226 120 1,306 1 893 Curb Painting Lineal Feet 34,248 30,046 174,332 163,080 Reflective Pavement Markers (Included in Above) 0 0 10 100 Thermoplastic 770 0 28,044 2,509 Sin Posts Installed 52 53 788 906 Graffiti - Incidents Removed by Staff 385 361 2,644 2,416 OPERATIONS SUPPORT DIVISION- 3140 Beach Maintenance Beach Area Refuse Tons 124 83 1,015 1,439 Beach Debris (Tons) 51 219 1,263 4,685 Gutter Miles Swept (Large & Small Total 5,317 5,095 56,077 53,113 Sweepings Picked U Cubic Yards) 556 516 5,635 5,818 Hand Sweepers Cubic Yards 48 51 582 720 Storm Drain Debris Cubic Yards 41 46 556 540 V- Ditch /Structures (Tons) 0 0 66 72 Sign Shop Traffic Signs 7 4 903 1,387 Street Name Signs 0 2 337 86 Regulatory Signs 226 4 13,564 11,908 Special Purpose Signs and Banners 35 30 379 771 Decals 42 240 5,512 2,801 Graffiti - Incidents Removed by Contractor 70 46 484 320 r� L.J • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT June -06 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year REFUSE DIVISION - 3180 Refuse Collection Residential (tons) 3,632 4,513 39,198 41,892 Rec clables (tons) 1,080 828 10,881 11,224 Total Residential 3,632 4,513 39,198 41,892 Man Hours/Ton 0.95 1.03 1.06 1.12 Tons /Man Hour 1.06 0.97 0.95 0.89 Tons/Man Day 8.46 7.78 7.59 7.08 Total Miles Traveled 10,096 10,419 118,474 122,718 PACKER COMPARISONS - One Man Man Hours/Ton 0.80 0.80 0.72 0.70 Tons /Man Hour 125 125 1.24 1.20 Tons /Man Day 10.00 10.03 9.96 9.59 Total Miles Traveled 5,649 5,513 65,449 65,576 PACKER COMPARISONS - Two Man Man Hours/Ton 1.14 0.85 1.24 1.20 Tons /Man Hour 0.88 1.17 0.72 0.70 Tons /Man Day 7.04 9.39 5.73 5.60 Total Miles Traveled 4,447 4,906 53,025 57,142 REFUSE TRANSFER - Transfer Trailer Man Hours 644 590 6,922 6,677 Loads Hauled 174 164 1,797 1,761 Tons Hauled 3,560 3,353 36,813 36,015 Average Trailer Loads per Work Day 6.44 6.07 5.76 5.76 Average Tons per Work Day 131.85 124.20 117.99 118.65 Total Miles Traveled 6,158 5,145 62,837 60,656 PARKS DIVISION .317013180 Trees Trimmed by Staff 127 127 1,550 1,219 Trimmed by Contractor 555 2,609 13,852 14,704 Removed 9 31 132 268 Planted 7 25 272 493 Root pruned 17 20 482 600 Requests 243 252 2,576 2,719 EQUIPMENT MAINTENANCE DIVISION - 8110 Number of Repair Actions 377 291 3,474 3,563 Number of PMs Completed 108 878 PM Labor Hours 212 1,836 (Item 3) August 1, 2006 ! RECREATION & SENIOR SERVICES DEPARTMENT 1't Choice for People, Play Et Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Et-Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department. • Monthly Activities Report (Item 3) Page 2 August 1, 2006 RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS BASKETBALL - Eighty -three adult teams are keeping in shape in 11 different leagues this summer. Games are played at Ensign School through August 3, then relocated to the Eastbluff Boys Et Girls Club for the remainder of the season. School district staff will resurface the Ensign gym floor during the August down time. Games are also played at the usual sites of West Newport and Lincoln throughout the summer. SOFFBALL - One hundred and fourteen teams are winding down summer league play and will conclude on August 11, giving the City's fields a rest until the middle of September. Many of the 19 different leagues are balanced with over 60 of the 114 teams still in the running for a league championship as of press time! Winning teams will receive gold and navy ringer t- shirts, with the "Softball Champions" expanded centennial logo printed on the front of each shirt. The smaller centennial logo will grace the reverse neckline of the shirt. • Fall adult softball information has been distributed to over 200 interested managers via a -mail. The email distribution system continues to be an effective and cost saving method of distributing registration materials. Soccer - World Cup fever continues to hit the adults as a record 22 teams try to shout GOOOOAAALLL during their evening games this summer. Adult soccer contractor Patti Wagner and Alex Lujan have done an outstanding job with this growing program and their current challenge is finding available time slots for games. YOUTH PROGRAMS SUMMER Hoops - The summer hoops program is bouncing along 100 boys Et girls in grades one through eight with games played on Monday and Tuesday afternoons at the West Newport gym. The Tiny League was held Wednesday's during July at Lincoln Gym. This four -week clinic introduced first and second grade boys and girls to the game of basketball focusing on fundamentals of dribbling, passing and shooting! AFTER SCHOOL AND CAMPS Summer Day Camp - The Summer Day Camp hit the ground running this year with registration maxed (out of a total of 850) at both locations, • Corona del Mar and Balboa Peninsula. There are more new staff this year than in previous years, but all have attended over ten hours of training and are doing an excellent job. Monthly Activities Report Page 3 (Item 3) August 1, 2006 The CIT program, Counselors in Training, has also grown this year, with a total of six volunteers. Each camp location has three CIT's and have been a huge help to the camp staff. TEEN PROGRAMMING New to camp are the Day Camp rashguards (pictured on the left). Participants are required to wear them during beach field trips and water excursions like Wild Rivers. The rashguards have improved the quality of supervision during these trips as well as enhanced sun safety. CIT's ft Swim - July is Parks ft Recreation month, and the Recreation Et Senior Services Department highlighted two summer programs currently taking place. On July 12, both the Counselors in Training (CIT) and the Summer Work Internship Et Mentoring program (SWIM) participants were recognized at the Council Meeting. The CIT program provides an opportunity for the teens to Learn valuable work skills through hands on • experience. SWIM is a new program this summer designed for participants to gain job training skills required to achieve employment as a future lifeguard. The participants shared great experiences with Council! • CONTRACT CLASSES - The Newport Navigator will arrive the second week of August. Registration for fall classes begin August 14. New classes: • So You Want To Be A Ski Instructor • My Enchanted Magical Art Class • My Amazing Jungle Safari Art Class • Winter Challenges on the Tennis Courts • Early Morning Cardio Tennis • Acting 101 C� Monthly Activities Report Page 4 AQUATICS (Item 3) August 1, 2006 Additional staff is scheduled for preventative guarding in the water and around the deck to ensure all participants are accounted for and safe at all times while the bouncer is in the water. With supplementary staff training and approval from Human Resources, we are managing the new addition to recreation swim quite well and pleased many swimmers. Our Summer Splash Bashes and Dive -In Movies are quite a hit this summer. A mandatory swim test is required prior to swimmers testing their balancing skills on the bouncer. As one little girl told me, "If you cross the jumpy without falling into the pool, there is the big slide at the end, but be extra careful getting around the French fries." that leaves you in question, join us each Friday at Newport Harbor Nigh School Pool or MBAC for our upcoming Jam Fests. If NEWPORT HARBOR HIGH SCHOOL POOL BACK IN WORKING ORDER - After almost two weeks, Newport Harbor High School Pool is back. The City is thankful that Newport -Mesa worked diligently to fix the pump as quickly as possible. As many of the programs run by the City and Newport -Mesa were affected, we managed to transfer programs to MBAC and find pool time for everyone. We are only half way through our summer season, so we know our participants are looking forward to attending their swim lessons, recreation, Lap and senior swim programs at Newport Harbor once again. • Movie At The Pool - Even with the Newport Harbor High School Pool pump going down on Friday, July 7, the first Dive -in Movie was held with some last minute schedule changes - it was moved to MBAC. Families from all around Newport Beach joined us for the Dive -in movie Night at MBAC. Swimmers played games, participated in relays, made craft visors and fans, applied Monthly Activities Report Page 5 (Item 3) August 1, 2006 Sparkle fish tattoos and won beach balls and bubbles for prizes. Swimmers floated in the water . while watching "The Cat in the Hat" as the sun set while lifeguards supervised the water. RECREATION SPECIAL EVENTS LAWN BOWLING OPEN HOUSE A HUGE SUCCESS! - "Saturday on the Green" at the Newport Harbor Lawn Bowling Club in Corona del Mar had the largest attendance in history at the June 24 Open House. More then 120 people attended and had the opportunity to learn and pray the game of Lawn Bowling. Couples, singles and families, mostly from the Newport Beach area, enjoyed their first Lawn bowling experience and consumed over 20 complimentary large pizzas in the process. Staff assisted the Club with publicity and advertisement, which helped with the success of this event! INDEPENDENCE DAY - Over 5000 people attended the event at Mariners Park. This event is put on each year by the Mariners School Foundation and the City. Below are some pictures from the parade and the event: • Sunday FunDay - Staff is busy preparing for this 4`hannual event while working with Commissioner Tim Brown on planning for the Battle of the Bands portion of this event. Last year, over 2000 people attended this FREE event! FACILITIES USE AND REPAIRS During the period of June 16. 2006 - July 15. 2006 there were: • 35 Picnic /Park Area Rentals • 26 Room Rentals • 28 Field Rentals • 8 Gym Rentals Park rentals have continued to pickup. We have seen an increase in dogs off the leash in the parks and continue to enforce the leash law and an increase in the amount of graffiti in our parks which tends to be typical during the summer. There were total of (3) wedding reservation rentals for this period: June 17- Peninsula Park Field, 100 people June 23- ]Peninsula Park Field, 100 people • July 8- Galaxy View Park, 13 people FIELD RENOVATION - The athletic field renovation season is in full "growth" during the months of July and August which are reserved for much needed field rest, renovation and rehab. Bonita Creek Park Football Field closed on June 30 for renovation and will reopen on September 5 in time for the fall football season. Other fields undergoing intensive renovation this summer are Lincoln #1, Monthly Activities Report (Item 3) Page 6 August 1, 2006 Arroyo Park and Bonita Canyon Sports Park #5. The Parks Division of the General Services . Department has worked closely with the Recreation Division to coordinate field closures so that high quality, safe fields will be available to all of the City's user groups when the fall season begins on September 5. PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of June. Park Patrol had the following contacts: 1. Requested Calls a 75 with Youth Sports Groups 0 94 Field related issues /checks- reported broken sprinklers at Arroyo, reported that goal posts were left unlocked at Arroyo, banners left up at Bonita Canyon and Bob Henry, NMSC practice went late at Arroyo, attended the field allocation meeting, reported non - permitted field use by NMSC at Mariners Field. 0 7 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. 0 139 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, assisted with enforcing illegal parking at CYC (parents picking up school children), stopped skateboarding on steps at CYC, • 0 52 Playground checks - checked all playgrounds for safety issues and vandalism. 21 other- Advised Special Event at Peninsula Park to move equipment off of bike path for the safety of the public, checked on surf contest at 54`" Street for noise and trash issues, all was ok, provided ice to injured softball player at Arroyo, stopped adults from drinking alcohol at Bonita Creek, checked on Family Movie Night at Peninsula Park. 0 14 Pre -event check 0 2 Past -event checks 2. Public Contacts 0 18 education 0 4 alcohol 0 30 dog related Additional Info: This month, Park Patrol again assisted with the CDM 5k race. Additionally, they have been helping the Revenue Dept. with advising commercial photographers at CDM Beach about the permit requirements for using public property. Written Warnings Issued- 0 Citations Issued- 7 for parking violations SPECIAL EVENTS PERMITS As of July 15, 2006, 188 Special Event Permits were processed and issued for the year. Those events of note for this period are: Concert in the Park - Bonita Canyon SP, June 25, 2006 — 500 people •Family Movie Night - Peninsula Park, June 29, 2006 — 100 people Dunes /CNB Fireworks Show - Newport Dunes, July 4, 2006 — 5000 people Mariners Park 41h of July Parade - - Mariners Park, July 4`", 2006— 5000 people Band Concert - OASIS Senior Center, July 15, 2006 —225 people Monthly Activities Report (Item 3) Page 7 August 1, 2006 SENIOR SERVICES . To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Recreation Superintendent Re: Recreation Division Monthly Activities Report Homeowners and Renters Assistance - Volunteer tax counselors are back this month assisting with the homeowner and rental assistance program. This program allows qualified homeowners and renters to receive a once -a -year payment from the State of California, based on a portion of property taxes paid directly or indirectly through rent. Claimants must be US citizens or designated aliens and 62 or older, blind, or disabled and have a total household income of $40,811 or less. The filing period is July 1 through October 15, 2006. Our volunteers have been trained to fill out the forms for seniors and they do so by appointment only. Annual General Membership Meeting - On July 7 the Friends of OASIS held their annual installation of the Board of Directors luncheon along with the regular general membership meeting. This meal was especially nice because the Newport Beach Fire Department brought their grill and BBQ hotdogs and hamburgers. This is the second year in a row that they have provided this nice service and it is very much appreciated and enjoyed by all. Financial Scams Lecture - On July 13 an educational 2 part program on "Common Senior Financial • Scams and How to Avoid Them," was presented by a Certified Financial Planner who is also a UCLA Extension Business and Management instructor. Our goal was to educate seniors so they don't become victims. Long -term Care Planning Information - Friday, July 14, the Orange County Bar Association Elder Law Section discussed the need for powers of attorney and advance healthcare directives, Medi -Cal planning and asset preservation and Medi -Cal eligibility as related to recent changes in long -term care. Travel Experience - The travel group went on an exciting day trip they have termed "Rescue 911 tour ". On July 19, a group of 44 enjoyed a fully guided tour of the new state -of- the -art Metropolitan Dispatch Center for 911 emergency calls, City Hall, and the historic 1925 Police Station. Memory Fitness Class - The Adult Day Services of Orange County presented this high demand class for 60 people. A waiting /interest list of another 60 people have signed up as well. Gift Shop Renovation - The gift shop has been under construction this month and will re -open the first of August. This project has been a team effort between the City and the Friends with the Friends paying for materials and General Services providing the carpentry work. It looks beautiful and the volunteers who run the shop are busy stocking the shelves to get it ready to re -open. • Concert Picnic -The month was topped off by the Huntington Beach Concert Band entertaining us in the OASIS courtyard July Summer Concert and Picnic on. A delicious picnic lunch with patriotic and American music was included. • • (1) TO: FROM: SUBJECT: WNW" Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation To accept a tree donation for Castaways Park. Discussion PB &R Commission Agenda Item No. August 1, 2006 Staff received an inquiry from Ms. Wendy Gustin regarding a proposed tree donation at Castaways Park. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of a tree donation (Attachment A). The donated tree would be a Sycamore, which would compliment those already existing, and would be planted from a 36" box container. Ms. Gustin is aware that the tree donation will cost $1,400.00, and is allowed the placement of a plaque, as per the guidelines of City Council Policy B -17 (Attachment B). The submitted plaque verbiage would be "In Recognition of Arthur Grant Kidman Junior ", which also aligns with City Council Policy B -17. Attachment C is an aerial view of the proposed location. Ms. Gustin, Mayor Don Webb, Castaways Homeowners Association, and Dover Shores Community Association have received a copy of this report and a notice of the Commission meeting. Very respec y,.. L Mark Harmon Attachments: (A) Ms. Gustin's Gifts for Tomorrow Order Request Form (B) City Council Policy B -17 (C) Aerial view of location aJal. 14. 2C062'2:I6PM943— (Matthews G a L j e Inc ATw 4)4vq K Z- ,; L 0 PARKS TREES "do. A07 1 P. 1- 01 Gigs for Tomorrow Order Request Porte Item k Oetcdptlon Contact Information W66194 67 WS7"t1J _ gMaANV Addmo JS a:�8- 1L !hone 344A- gnawe T� ti A � / 1 • ca ,t 1) 641�t-30?7, B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. • 1 Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B-4 of this policy, Park and Street Improvement Donations. • 1 B -17 • b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. • 3. Benches • Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Reaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City -owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: L Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 2 B -17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Imyrovement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. b. Donation of public amenities valued at below $10,000 may be • accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy L,15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75°% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. • 3 B -17 D. Sponsorships Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. . F. Special Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift Donation Catalog The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria: V B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following. "Donated by ", "Donated for', or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5"x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5"x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. • d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item e. Plaque information will be . entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G -5 n U 5 .©: « IF2 OAK \ • (S) TO: FROM: SUBJECT: i r 1 Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept a bench donation for installation at the Balboa Pier. Discussion PB &R Commission Agenda Item No. August 1, 2006 Staff received an inquiry from Mr. Jack Malloy regarding a proposed bench donation at the Balboa Pier. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of a bench donation (Attachment A). The bench would be the "Santa Monica" model, and is included on the Official Bench List. Mr. Malloy is aware that the bench will cost $860.00, and is excluded from the placement of a plaque, as per the guidelines of City Council Policy B -17 (Attachment B). Attachment C is a photo of the Santa Monica bench, and Attachment D is an aerial view of the proposed location. Mr. Malloy, Council Member Tod W. Ridgeway, Balboa Peninsula Point Association, and the Balboa Village Business Improvement District have received a copy of this report and a notice of the Commission meeting. Very reel Mark Harmon • Attachments: (A) Mr. Bell's Gifts for Tomorrow Order Request Form (B) City Council Policy B -17 (C) Bench picture (D) Aerial view of location i �J • Gifts for Tomorrow Order Request Form Item # ,/� Description goo UQACk Contact Information K, /,--A Ck i i d Name .�I /� &a`d - A 3 WR-r12c, oti �i ✓�. Mailing Address //�� yjeca�e%� 6ya,l" CA. �i�bbr Phone Signature DEDICATION FLAME INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000. Contact city staff for more information. Yes. I am interested in dedicatory plaquejor my - donation. ?: x: Plaque is donated for, First NamJ Last Name 1P.&VA PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. 109) M A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. • 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B-4 of this policy, Park and Street Improvement Donations. • 11 rSrA b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. • 3. Benches • Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: i. Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 2 B -17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. b. Donation of public amenities valued at below $10,000 may be • accepted by the City Manager. • C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy 1,15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. 3 r:9vi D. Sponsorships Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. • F. Special Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift Donation Catalog The Recreation .& Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria: F9 B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following: "Donated by ", "Donated for", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7 with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. • d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item e Plaque information will be entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G-5 5 sr 0 I A it: C4�4, • • (1) TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation PB &R Commission Agenda Item No. D August 1, 2006 To accept two bench donations for installation at the Balboa Pier, and the beachside play area at Peninsula Park. Discussion Staff received an inquiry from Mr. Charles Bell regarding two proposed bench donations one at the Balboa Pier, and the second one adjacent to the beachside play area at Peninsula Park. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of two bench donations (Attachment A). Both benches would be the "Santa Monica" model, and are included on the Official Bench List. Mr. Bell is aware that each bench will cost $860.00, and are excluded from the placement of a plaque, as per the guidelines of City Council Policy B -17 (Attachment B). A new concrete bench pad is required for the beachside play area location, at an additional cost of $665.00, also borne by Mr. Bell. Attachment C is a photo of the Santa Monica bench, and Attachment D is an aerial view of the proposed locations. Mr. Bell, Council Member Tod W. Ridgeway, Balboa Peninsula Point Association, and the Balboa Village Business Improvement District have received a copy of this report and a notice of the Commission meeting. Very respq Ill Mark Harmon Attachments: (A) Mr. Bell's Gifts for Tomorrow Order Request Form (B) City Council Policy B -17 (C) Bench picture (D) Aerial view of locations 0 11 1r �, u Gifts for Tomorrow Order Request Form Fµ Item # Description/ Contact Information Name Mailing Address Phone gnature i DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1.000. Contact city staff for more information. AD Yes. I am interested in dedicatory plaque for my donation. Plaque is donated for. First Name Last Name • B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. • 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B-4 of this policy, Park and Street Improvement Donations. • 1 �x • B -17 b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. • 3. Benches • Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: i. Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 2 n LJ B -17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. • b. Donation of public amenities valued at below $10,000 may be accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy Ir15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. • 41 0 B -17 D. Sponsorships Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. • F. Special Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift Donation Catalog The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria: 19 • B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following: "Donated by ", "Donated for ", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5"x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission. C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. • d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item. e. Plaque information will be entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G -5 • 5 i r • Y ry. 1 IM F) • (1) h 'i PB & R Commission Agenda Item No. August 1, 2006 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Recommendation To accept two bench donations from the Balboa Island Improvement Association (BIIA), to be installed at Balboa Avenue at the Grand Canal. Discussion • The Balboa Island Improvement Association has been donating teak benches for the Island for the past several years. Ms. Peggy Marotta, the Association bench coordinator, submits the bench donation requests to staff for the BIIA. If the Parks, Beaches, and Recreation Commission approve the bench donations, City staff installs the new benches, and is responsible for the full maintenance of the teak benches thereafter. Ms. Marotta has submitted the attached letter dated July 5, 2006 requesting the approval of two proposed bench donations to be installed at Balboa Avenue at the Grand Canal. (Attachment A). The two new benches will be a continued enhancement to the Island. The verbiage and size of the donor plaque will conform to Council Policy B -17 (Attachment B). Ms. Marotta, adjacent property owners, the Balboa Island Business Association, Balboa Island Improvement Association and Little Balboa Island Property Owners Association have been notified and received a copy of this report, and notice of the Parks, Beaches, and Recreation Commission meeting. Very Mark Harmon v • Attachments: (A) Ms. Peggy Marotta letter dated July 5, 2006 (B) City Council Policy B -17 (C) Map FROM : FAX NO. : 9497234226 Jul. 05 2006 02:06PM P1 W jr G 4R BALSOA !SLANG IMPROVEMENT ASSOCIATION 'J i ► b a-�-fl� (irk ov6 Tres &.,Fe i'Atevw�,vt+ ciry of ?0 �o 176S qq-..3069 Mr, Scerevx C�ov oi- \ ov\ rdlo UeSt ib d .y. �oo- cat yc�v� _.asses avtr, n LJ BALBOA ISLAND BENCH DONATION REQUESTS or s «ADD�Iisi > NI mER OF tAC.ATl�N bF BENC'BZS mcm 6o^ ossenmackeie 3as Grarul Cav 4 ores a►llooa. Ave, at the 246oa W. G".W& ��p�e C�tlSCS��o ii1e 30o 0c i�11� atic�`1�e(re ©v`e %\Y000. Ave., a+ i- f -6Vla �D W10.'S � C.o.N"� piece S(WA +0 ttie goo ' iZks , cd WdL0:20 9002 S0 ( ^f 9M'2 L6b6 : 'ON XHd �1�reW .I ►. -, 0 : WONJ FROM : FAX NO. : 9497234226 7u1. 05 2006 02:08PM P4 1'ELEPFIONF.t [,"We wo"Jid like to donate s tea); bonch(es) for Balbc,a 's;R: d 01 at tots Cos: of !91 Gtro.00 per !>er.Ch Ni'b98FR OF AENf.I1a�S ! "(7 Bl:, f)t7N:t1'!'D: ____,�„_,i� LOCATION OF DE.NcH(ES) Piease specify desired location of benCii(es) below: Benches may be por;..=1ed at !ire strev ends nn the walkway around the c4i:umferertcc or the is; FRX : FAX N0. 9437234226 Jul. 05 2006 02:08PM P3 3- ALBUA IS- A.'N4 I3��:�t'l>I ADDRkSS:__ {�j� TELL PRONE !•u'e wuula kke ra dunztc a ;c�; bk:ncn(et for Baibaa 1518;111 df a fOt$! CGS[ f�f! . _.- #f + c7 c,.,aa per ticnch N E'AtBF.R OF BEN rites 'rose. i30 ,Nt%T 'D:.. _ LOCATJO N OF lil;', ,N•Cjj(BS) Pieate specify desired location of bench(es) below: Aenches may be posk'aned at the street ands nn rho waiikwsy a rebid the circumference Of :he island (for exan;n;c Cora' end Non 1: Say Front), along %10110 Avenue and in Balboa Paz (by Beek Centarr iicnch 1o:at ons ate ai!ccaicd �111 a first coma iiist sen co basis. BENCH LOCATION (Street Iota tiootposltion) C PLAQUES • Would you like a brass inscribell plaque art the front of your bencb (es). The plaques are two inches high by six inches in length: Yes )X or No M, PLAQUE LNSCRIPTION. Plaques may be inscribed In any rose of the roilowing formats (in Accordance with Czimen Nanle(s) i Please PRjNT'batow the word )v(314, piaqua (If mare than one bench, please print on separate piece of paper). PAYMENT: Benches cost. 14 06. each. Please make chec�kn payable to "Balboa Island Improvement association Booth Aecoli Me ant oat a MCI erewit or the total ttta bunt due pays being: 1!1e bG1U es are made of solid cask which wili age tri a silver grey colour. ,'r r it ho mairtena�ce at+d Shs+ld tees for manv vratt_ For Siability purposes the benches are donated to the City of Newport aeach far location on Balboa Island. PLEASE IUTURN APPLICATION FORM TO: • B -17 PARKS. FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. • 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of" cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B-4 of this policy, Park and Street Improvement Donations. • 1 B -17 • b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. • 3. Benches • Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: i. Bench donations along a city street, beachfront or other public right of. way will require the approval of the General Services Director. 2 i B -17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. • b. Donation of public amenities valued at below $10,000 may be accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy Ir15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Ri" Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. • 3 • B -17 D. Sponsorships Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B-3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. • F. Special Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift Donation Catalog The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria: C! • B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following: "Donated by ", "Donated for ", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission. C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. • d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item. a Plaque information will be. entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G -5 • 5 0 0 • • (N) TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Picnic Table Donation Request Recommendation To accept a picnic table donation at Peninsula Park. Discussion PB &R Commission Agenda Item No. August 1, 2006 Staff received an inquiry from Ms. Patti Lash regarding a proposed picnic table donation at Peninsula Park. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of a picnic table donation (Attachment A). The donated picnic table would match ones at the Bonita Canyon Sports Park (Attachment B). Ms. Lash is aware that the picnic table donation will cost $1,000.00, and is allowed the placement of a plaque, as per the guidelines of City Council Policy B -17 (Attachment C). The submitted plaque verbiage is "In Recognition of Thomas T. Thalken ", which also aligns with City Council Policy B -17. Attachment D is an aerial view of the proposed location. Ms. Lash, Council Member Tod W. Ridgeway, Balboa Village Business Improvement District, and the Balboa Peninsula Point Association have received a copy of this report and a notice of the Commission meeting. Very respec y, Mark Harmon Attachments: (A) Ms. Lash's Gifts for Tomorrow Order Request Form . (B) Picnic table picture (C) City Council Policy B -17 (D) Aerial view of location Gifts for Tomorrow Order Request Form Item # Descriplion f - Df LYttLhll� e Contact In ormation R7iti l� S l�, Name 827(0 Chet- vu)OGd 6(-[A • s s Mailing Address H - 9 b4-2-1 4 Z 42b�f Phone qqq —I(PL ` —439 Signature -7 I q — -742-- DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000. Contact city staff for more information. Yes, I am interested in dedicatory plaque for my donation. Plaque is donated for, � h�maS T I hC�� k-ef'1 First Name Last Name • {y • 1.,-- 7 • B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation • 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B-4 of this policy, Park and Street Improvement Donations. 1 s 1 • B -17 b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. • 3. Benches Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: L Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 2 • B -17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. • b. Donation of public amenities valued at below $10,000 may be accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy 1,15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. 3 • B -17 D. Sponsorships Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. 0 F. Special Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift Donation Catalog The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria: ki • B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following. "Donated by ", "Donated for', or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission. C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5"x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. • d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item. e. Plaque information will be. entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G-5 IJ • (9) TO: FROM: SUBJECT: i PB &R Commission Agenda Item No. August 1, 2006 Parks, Beaches and Recreation Commission Mark Harmon, General Services Director Plaque Donation Request Recommendation To accept a plaque donation at Back Bay View Park. Discussion • On November 16, 2004, the Commission approved a donation from Councilperson and Mrs. Don Webb of a boulder and plaque recognizing a long term City employee, the late Pat Dunigan (Attachment A- Agenda Report/Minutes). The plaque was off set on the boulder to allow for the future installation of a second plaque recognizing Mayor Webb's years of distinguished service to the City (Attachment B- photographs of existing boulder and plaque). On July 12, 2006, staff received an inquiry from Ms. Martha McClarty regarding a proposed plaque donation at Back Bay View Park recognizing Mayor Webb (Attachment C- correspondence from Ms. McClarty). The donated plaque for Mayor Webb will match in style, and size as the existing plaque dedicated to Mr. Dunigan. Ms. McClarty proposes the following language: Dedicated to Donald L. Webb, Jr. 2006- Mayor of Newport Beach Who Sailed Us Through The Centennial Ms. McClarty has received a copy of City Council Policy B -17 and is aware that she will be responsible for the cost of the plaque. Policy B -17, Section H(c) allows for the dedication of a plaque recognizing those individuals with distinguished long term and/or significant service . to the City (Attachment D- Policy B -17). The plaque must not exceed 5 "x7" in size, with dedication wording not exceeding 25 words. Ms. McClarty's request complies with the • requirements of Policy B -17. Respectfully, Mark Harmon Attachments: (A) November 16, 2004 PB &R Commission Report/Minutes (B) Photographs of Existing Boulder and Plaque (C) July 12, 2006 e -mail from Ms. Martha McClarty (D) City Council Policy B -17 • Report.ParkDonation.CouncilpersonandMrs.DonWebb.1 I 1604.htm Page 1 oft 177F 17; Commission Agenda Item No. 7 November 16, 2004 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Park Donation Recommendation To consider a park donation from Councilperson and Mrs. Don Webb to be sited at Bayview Landing Park in recognition of a long tern City employee, Pat Dunigan. Background • Park and street donations are reviewed for acceptance by the Parks, Beaches, and Recreation Commission in accordance with the attached Council Policy G -5. The Webb's, as noted in the attached letter, wish to donate a boulder and a plaque recognizing a long term City employee, the late Pat Dunigan. The boulder would be an additional boulder for the new passive view park being developed by the Irvine Company at the northwest corner of East Coast Highway and Jamboree Road. The park for identification purposes until a City name is selected, has been referred to as "Bayview Landing Park." Mr. Pat Dunigan was employed by the City as a Public Works field engineer from 1960 to 1993. During that time period he was instrumental in the development and completion of numerous public works projects similar to Bayview Landing Park. He recently passed away. Discussion Bayview Landing Park plans provide for a number of boulders to add a natural setting to the Park. The addition of one boulder and a memorial plaque would not degrade the appearance of the Park in staff's opinion. It should be noted that the Commission, at their October meeting, accepted staff's ID recommendation to disallow any plaques for donations less than $4,000. Since it is unlikely that the price of a boulder and a plaque would approach such a sum, staff is recommending that the Commission, consider the Webb's donation request and permit the recognition of Mr. Dunigan file://C:\Documents and Settings\mharmon \Local Settings \Temporary Internet Files \OLK... 07/20/2006 Report. ParkDonation .CouncilpersonandMrs.DonWebb.I 11604.htm Page 2 of 2 in a very appropriate setting. • A copy of this report has been mailed to the Webb's. E Very respectfully, David E. Niederhaus Attachments: (A) Council Policy G -5 (Park and Street Improvement Donations) (B) Councilperson and Mrs. Don Webb's letter of October 11, 2004 F \USEMGSN h.&Pa ks 2W4\Pad2, Reaches and Renew[ ion CammismnWovember 2004u p n PastDonation.Cmmci1p mnendMn DonWebb 1116N dm file: / /C:\Documents and Settings\mharmon\Local Settings \Temporary Internet Files \OLK... 07/20/2006 November 16 2004 minutes.htm CITY OF NEWPORT BEACH •Parks, Beaches a Recreation Commission Regular Meeting November 16, 2004 - 7pm Convened 7:02pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Greg Ruzicka Val Skoro Tom Tobin Absent: Roy Englebrecht Staff: Marie Knight, Recreation Et Senior Services Director David Niederhaus, General Services Director Teri Craig, Administrative Assistant Page 1 of 10 PRESENTATION OF COMMUNITY SERVICE AWARD - HELEN JAPENGA Ft GAIL ROSENSTEIN Chair Tobin stated that the Commission is honoring Helen Japenga and Gail Rosenstein with the Community Service Award and that on December 7, 1999 the Parks, Beaches a Recreation Commission approved the naming of the palm and the strawberry tree on the Lido side of Gateway Park as: • "Helen's Tree - dedicated December 10, 1999" "Gail's Tree - dedicated December 10, 1999" In honor of their dedication to the park. He went on to say that Helen and Gail were not only the driving force behind the fundraising for the park which involved donations from more than 170 individuals, families, and trusts amounting to over $200,000 for the Gateway Park project, but also attended multiple planning meetings over the three years before the opening of the park. Chair Tobin stated that since the opening of Gateway Park, that Helen and Gail have continued to volunteer their time and efforts in routinely helping to maintain the park and keeping the Gateway to the City looking beautiful and that the Community Service Award Committee believes it appropriate to again acknowledge them for their commitment and dedication. DIRECTOR'S COMMENTS Director Knight reminded the Commission that their Facility Inspections reports are due on December 1. She stated that the Aquatics Coordinator had been hired and will begin the end of December. She also reported that in the past month several staff members had received awards from the Southern California Municipal Athletic Federation for their dedication to the profession and for their assistance in different events throughout the year, i.e. flag football, track meet, etc. Director Niederhaus noted that Parks a Tree Superintendent Marcelino Lomeli had returned to work after being hospitalized for five days. He also noted that the beaches are very clean after having approximately 400tons of garbage come ashore at Main Beach and 80 tons at North Star logboom. PUBLIC COMMENTS . Jan Vandersloot, Newport Heights stated that an item had been brought to his attention from a resident regarding tree removals in Corona del Mar. He stated that apparently there had been three to six trees on Poinsettia, Larkspur, Jasmine and today on Iris removed. He went on to say that 31 problem trees had been removed within the last two months ago and wondered what problems they file: / /C:\Documents and Settings\mharmon \Local Settings \Temporary Internet Files \OLK... 07/20/2006 November 16 2004 minutes.hbn Page 2 of 10 are causing. He presented photographs and noted that it seems that the sidewalk and curb appear to have been repaired recently. He stated that it seems that the City is repairing hardscape damage . only to go back and remove the tree. He went on to say that the community values its trees and realizes that there is a new G -1 Policy which allows these so- called problem trees to be removed but staff is supposed to be providing a report each month from the Urban Forester about the problem trees and believes that the community deserves an explanation as to why this is happening and what problem these trees are causing. He stated that a lot of claims related trees have been removed recently and asked how many more trees will be removed? Dr. Vandersloot stated that he did not believe that the City should venture into an orgy of tree removals just because the G -1 Policy seems to be more generous on removing trees. Betty Butterworth stated that she lives in the 700 block of Jasmine and displayed pictures that had been taken in the last couple of days. She stated that tree have disappeared on Poinsettia and notices and on Narcissus. She went on to say that 3 large Ficus trees had been removed from Iris and another on Jasmine where the sidewalk had just been replaced recently. She stated that her concern is that the charm of the town is being impacted and that to take out so many all at once is sad for the town. She went on to say that there should be timely replacements and that the trees should be replaced with something just as large. Mary Porter stated that the community is not privy to all decisions made but is quite concerned about the following phrases, i.e., problem, dangerous and hazard trees, view and interfering trees. She stated that the community all want to have safe and easy maintenance trees but trees grow. She stated that the City should be responsible for pruning trees but that it should be done correctly. She stated that most of the trees around her could be trimmed down and displayed pictures of the tree trimmers not cleaning their shears which can spread disease and suggested that the City set up a • regular fertilizing of the Canary Palms. CONSENT CALENDAR 1. Minutes of the October 5, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Item pulled from the public. 3. Recreation It Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Lighting Request from Newport Riptide. Request by Newport Riptide to use the field lights at Arroyo, Bonita Creek and Grant Howald Parks until 10pm on Saturday, January 29, 2005 and until 8pm on Sunday, January 30, 2005 for the Newport Riptide 18 and Under Girls Fast Pitch Softball Team Triple Crown Tournament. 5. Item pulled from the public. 6. Item pulled from the public. 7. Park Donation. Donation of a boulder with tong term City employee, Pat Dunigan. Motion by Commissioner Skoro to (2, 5 an 6). Motion carried by attic . 2. Park and Tree Division Activity in July and September, but was fact those trees fit the criteria to be sited at Bayview Landing Park in recognition of >ve the Consent Calendar, except for those items removed Report. Dr Vandersloot commended the City for no tree removals concerned about the 31 claim related removals. He asked if in for removal. He went on to say that problem trees that are not designated as special trees may be removed if these trees has had a repeated history of damaging file://C:\Documents and Settings\mharmon\Local Settings \Temporary Internet Files \OLK... 07/20/2006 0 'WO I.Ak 0 4L , ot 0 I -sv Pfd A i 1 'rt* • ' � :?1 "' ` 'tom - -OK Y «i N i� �[yA d A a Lr 11 A yJ q K F J- • • 44 i a N � r/ S t. X11 ¢ 1 �' •'' + K� 1 a N � r/ S t. X11 ¢ 1 �' •'' + r - t I AIL. +� .• +T.IA .'. -ia ��. � ��t �. r; Page 1 of 1 Harmon, Mark From: Martha McClarty [marfamm @sbcglobal.net] Sent: Wednesday, July 12, 2006 12:28 PM To: Harmon, Mark Subject: PLAQUE FOR DON WEBB Mr. Harmon: In accordance with our telephone conversation and your direction, this e-mail is to request approval to affix a plaque on the boulder Don Webb purchased last year and situated in the Bayview Park. You had mentioned it being the Castaways Park. I want to clarify that the rock is in the park overlooking the new senior housing and the Dunes RV Park and faces out toward the Jamboree and PCH intersection. It is my understanding this is the Bayview Park. As I indicated to you, when we had Pat Dunigan's little dedication, Don told us he left the opposite edge of the boulder on the same side as Pat's plaque for a plaque of his own one day. In appreciation for all the work Don has done on our Centennial Year Celebrations and for his dedication to the City of Newport Beach for many years, I think it would be nice if Don were able to enjoy having his plaque in place at this time. If possible, I would like to have the plaque affixed by the third week of August. Below is an idea for the plaque inscription. If you have other recommenda - tions, please let me know. DEDICATED TO • DONALD L. WEBB, JR. THE 2006 MAYOR OF NEWPORT BEACH WHO SAILED US THROUGH THE CENTENNIAL I want to thank you for your efforts in submitting the request for approval. At your convenience, I would appreciate hearing you from you regarding this matter. If any thing further is required on my part, please advise. Sincerely, Martha McClarty 2001 Leeward Lane Newport Beach, CA 92660 949/548 -4918 07/24/2006 • B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. • 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B4 of this policy, Park and Street Improvement Donations. 1 LOW b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. • 3. Benches Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: i. Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 00 • B-17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. b. Donation of public amenities valued at below $10,000 may be • accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy 1,15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. 0 0 rSvA D. Sponsorships Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. V F. �Recial Privileges Making a donation or co-sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift DonationCataloe The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria- 4 i B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following: "Donated by ", "Donated for ", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission. C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. rd. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item. e. Plaque information will be entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G -5 5