HomeMy WebLinkAbout2 - GS Activity Report(1)
TO:
FROM:
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PB &R Commission Agenda
Item No.
September 5, 2006
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance and Operations Support Superintendents
SUBJECT: August Parks, Trees, and Operations Division Activity Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues to coordinate with the Public Works
Department regarding the extensive renovation of the Corona Del Mar State
• Beach. This project is nearing completion, and provides for new restrooms, a
concession stand, parking lot pay booth, a lifeguard emergency response area,
new irrigation and landscaping.
2. The Fire abatement work by contract services continues. The project consists of
knock down, removal of dead and dying plants, and thinning. This work is
performed annually at numerous City undeveloped and/or open space sites. This
project is required to safeguard adjacent structures.
3. Parks Maintenance Division staff is assisting in the design and development of a
Coastal Peak Park in Newport Coast. We have asked that all of the design
amenities found in our Bonita Canyon Sports Park be incorporated at this new
site, since the Sports Park has proven to be very successful.
4. Park West Landscape took their annual option to terminate the Park/Facility
Contract, based on a reported contract loss. This one year contract has four one
year extensions. A request for proposal was sent to seventeen qualified
Landscape Maintenance Companies. TruGreen LandCare, Inc. has been awarded
the contract and will commence work on September 15, 2006.
5. New concrete pads were installed at Bonita Creek Park in order to accommodate
an efficient off season storage of soccer goals and two picnic tables with adjacent
•
barbeques. This provides a nice improvement to this very popular and heavily
. used site.
6. The irrigation and landscape installation for medians and roadsides of Newport
Coast Drive from San Joaquin to the 73 toll road has been completed. The
exclusive planting of California natives was required due to the site being located
within a protected "Urban Wildlife Passageway ".
7. A few months ago, Parks Division staff
learned that the geraniums planted along both
sides of the Goldenrod Footbridge had
become infected with a unique bacterial
disease. The disease only survives on limited
plant types, so in order to eliminate it, the
geraniums must be removed and temporarily
replaced with impatiens. Without the
geraniums, the bacteria will naturally die off,
and new geraniums will then be safely
reintroduced in February of 2007.
Knowing that this is a rare occurrence, staff will use this time to do some other
minor repair work and general "sprucing up" on the bridge. Other items of work
include repairing small leaks in the planter boxes, repainting the boxes, adjacent
• walls and lighting structures, and installing new irrigation. From Monday,
September I Ith through Friday, September 15th the bridge will be closed during
normal working hours (7:00 a.m. to 6:00 p.m.), but will be open after 6:00 p.m.
each evening.
Lat week, staff mailed out flyers to make residents aware of the upcoming work.
In addition, signaje will be posted on both sides of the bridge two weeks prior to
the September I 1 start date. Completion of this project in September will ensure
that the geraniums are reintroduced early enough to assure a nice bloom by the
beginning of next summer, just in time for annual Corona del Mar events and
summertime visitors.
•
8. In preparation for upcoming sports seasons, the Parks Maintenance Division is
• coordinating with the various sports groups to schedule renovations of the sports
fields. Renovation activities include aerification, dethaching, overseeding,
sodding, fertilization, irrigation improvements, topdressing, and adding brickdust.
Recently, the Parks Maintenance Division renovated the soccer fields at Arroyo
and Bonita Canyon Sports Parks for the upcoming season in the fall. During
renovation, the field is closed to the public to ensure improved and safe conditions
for all participants.
9. In coordination with the Recreation and Senior
Services and the Library Services Departments,
Parks Maintenance staff continues to provide
assistance for the Concert in the Parks series.
Services provided include blocking off parking
spaces and event areas with barricades,
installing event banners, placing extra trash
receptacles throughout the venue, and ensuring
landscape conditions meet the event
requirements for safety issues.
In addition to the upcoming concert being staged at Eastbluff Park on August 27,
staff will be providing assistance at the Sunday FunDay at Bonita Canyon Sports
Park on Sunday, and at the third "Family Movie Night" on August 24 at Peninsula
•Park.
Upcoming Activities for September
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Parks Maintenance Division staff will continue coordinating the control of
rodents with contract services.
3. In preparation for the October 8`" Pier to Pier Centennial Event, which will be
held at the Newport and Balboa piers areas, the Parks Maintenance Division staff
will work to assure safe and attractive sites for this event.
Trees Division Activities
During the month of August, 1,230 trees were trimmed, and crews responded to 8
emergency tree calls.
1. The City's tree trimming contractor, West Coast Arborists, is currently pruning
trees within the Balboa Peninsula and Santa Ana Heights areas as part of the
City's overall grid trimming schedule. Additionally, the crews have begun the
annual pruning of selected trees (1,400 trees) throughout Newport Beach.
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2. Since July 2004, under City Council direction and funding, staff has undertaken
10 an extensive root pruning effort. Combined efforts of the Field Maintenance,
Tree Maintenance Division, and West Coast Arborists staffs have resulted in the
root pruning of 810 trees to date. This effort will mitigate any potential property
damage as a result of City tree roots and provide for tree longevity in the urban
forest. The extensive work included root pruning, root barrier installation, and
hardscape repairs at each tree site.
3. The attached Tree Activity Report summarizes requests and field activities
performed during the past month.
Beach Maintenance Activities
This past summer was unique from last summer, from an inconsistent surf, cold ocean
temperatures, red tides, and June gloom extending into July. This summer we saw ocean
temperatures pushing 75 degrees in late July and early August, an absence of the early
morning low clouds, nice surf, and clean water. For the Operations Support Division
(Beach Maintenance) staff it was another summer of picking up after the many visitors
who visited our shores and surrounding commercial district, thus ensuring a safe, clean,
and aesthetically pleasing environment to recreate. In addition to their normal work
hours, members of the General Services Department staff worked in excess of 400
scheduled overtime shifts on weekends and evening hours. The work consisted of hand
sweeping and trash collection in the early morning hours, or operating and monitoring the
• City's extensive tidal valve system, Department staff truly proved to be a 24 -7 team.
In addition to the usual increased maintenance activities that come with the holiday
weekends during the summer season, staff put a lot of their efforts in completing the
beaches and facilities at the new Corona del Mar Beach Park. Staff removed 390 tons of
hardpan, dirt, rocks, and other buried debris from below the old footprint of the beach
park. Areas that were not part of the beach in the old facility have now been incorporated
into the new beach area, therefore, resulting in the need for deep cleaning and removal of
any potential hazards. With the grand opening of the CDM Beach Park right around the
corner, staff continues to monitor the project to ensure a quality product that we all can
be proud of.
The last extreme high tide series of the summer season passed without any incidents
during the second week of August. As a precaution against the possibility of street
flooding, and damage to public facilities resulting from the large surf from the south and
high tides, crews built sand berms, and energy dissipating grader ditches at the usual
trouble spots along the oceanfront beach adjacent to the Balboa Pier. Tides heights
peaked at 7'6" on the nights of August 8th and 9th, but with the southern swell on the
decline, the Newport Peninsula stayed high and dry. This was last high tide series of the
summer season which had the potential to create havoc in the low lying areas of the
Peninsula. The next series of seven foot and above tides will be starting up in early
December.
•
Maintenance activities will stay in the summer mode a bit longer this year, due to the
• upcoming Centennial event. With bands on the beach, fireworks on the piers, vendors'
exhibits, and game booths in the high profile commercial districts of Newport and
Balboa, staff will be making sure that the beaches and surrounding areas are groomed and
squeaky clean for event goers. On the day of the event, staff will be in early for the final
detailing of the event area, by setting up road closures, and assisting with any last minute
details. A second shift will come in mid -day to provide logistical support, and will be
staying right through the fireworks display. The clean-up on Monday following the event
should be reminiscent of a holiday weekend in summer. The Between the Piers
Centennial Event will mark the final event of the prolonged summer season, and staff can
focus on catching up on deferred maintenance and other fall and winter projects.
See attached General Services Department, Activities Reports for July 2006.
VM respect lly,
, 9�,
Dan P. Sereno
Parks and Trees Maintenance Superintendent
'(k Grey aney W
• Operations Support Superintendent
Attachments: (A) Tree Activity Report 2006 -2007
(B) General Services Department July Activities Reports
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MONTH
July -06
Auqust -06
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TREE #
0
1
2
1
1
1
1
1
1
1
1
1
1
Total 13
CLAIM REMOVALS
Fiscal Year 2006- 2007
LOCATION
2200 Heather Lane
413 Dahlia Avenue
415 Dahlia Avenue
520 Dahlia Avenue
1902 West Balboa Blvd
1746 Tradewinds Lane
Begonia Park, CDM
2221 Aralia Street
3201 Via Lido Bridge
1300 Ford Road
100 6th Street
126 30th Street
PROBLEM TREE REMOVALS
Fiscal Year 2006 -2007
MONTH TREE # LOCATION
July -06
August -06 4 442 Redlands Avenue
1 1533 Ocean Blvd
1 2215 Port Carlisle Place
2 1300 Nottingham Road
1 618 Acacia Avenue
Total 9
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GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
July -06
This This Month Total to Date Total to Date
Month Last Year Fiscal Year Last Fiscal Year
FIELD MAINTENANCE DIVIIMON -1130
Street Patching: Tons of Blacktop
229
338
229
338
Misc. Cement (cu. ft.) Footings, Meter Posts, etc
0
0
0
0
Curbing Lineal Feet)
497
286
497
286
Sidewalk (Square Feet 4" Thick
3,245
2,227
3,245
2,227
Concrete (cu yds) Sidewalk & Curb Replacement
84
49
84
49
Sidewalk Grinding Lineal Feet)
0
2,036
0
2,036
Tree Roots Pruned by Staff
23
10
23
10
Sidewalks Ramped Lineal Feet
48
572
48
572
Sidewalks (sq ft) 4" thick Replaced by Contractor
0
0
0
0
Wheelchair Ramps Installed by Contractor
0
0
0
0
Curb & Gutter (lin ft ) Replaced by Contractor
0
0
0
0
Tree Roots Pruned by Contractor
0
0
0
0
Maintenance Debris Tons
Street Sweeping, Beach Cleaning, Demo
395
322
395
322
Asphalt & Concrete Recycled
255
108
255
1 108
Signs & Street Markings
Street Name Signs Added & Replaced
30
88
30
88
Traffic Signs Added & Replaced
69
80
69
80
Special Purpose Signs Installed
30
23
30
23
Beach Signs Installed
20
13
20
13
Street Striping (lin ft) Total Added & Replaced
1,219
3,314
1,219
3,314
Pavement Markings (Messages)
220
21
220
21
Parking Stalls
8
90
8
90
Curb Painting Lineal Feet
7,219
21,013
7,219
21,013
Reflective Pavement Markers (Included in Above)
0
0
0
0
Thermoplastic
0
8
0
8
Sign Posts Installed
33
39
33
39
Graffiti - Incidents Removed by Staff
506
196
506
196
OPERATIONS SUPPORT DIVISION- 3140;
Beach Maintenance
Beach Area Refuse (Tons)
108
137
108
137
Beach Debris (Tons)
137
112
137
112
Gutter Miles Swept (Large & Small Total
4,992
4,914
4,992
4,914
Sweepings Picked U Cubic Yards
579
497
579
497
Hand Sweepers Cubic Yards)
31
42
31
42
Storm Drain Debris (Cubic Yards)
53
36
53
36
V- Ditch /Structures (Tons)
0
0
0
0
Sign Shop
Traffic Signs
25
16
25
16
Street Name Signs
25
0
25
0
Regulatory Signs
108
20
108
20
Special Purpose Signs and Banners
53
25
53
25
Decals
8
401
8
401
Graffiti - Incidents Removed by Contractor
76
39
76
39
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GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT
July -06
This This Month Total to Data Total to Date
Month Last Year Fiscal Year Last Fiscal Year
REFUSE DIYIMON - 3150 ,
Refuse Collection
Residential tons
3,463
3,476
3,463
3,476
Rec clables (tons)
1,042
714
1,042
714
Total Residential
3,463
3,476
33,463
3,476
Man Hours/Ton
1.08
1.06
1.08
1.06
Tons /Man Hour
0.92
0.95
0.92
0.95
Tons /Man Day
7.38
7.58
7.38
7.58
Total Miles Traveled
9,479
10,030
9,479
10,030
PACKER COMPARISONS - One Man
Man Hours/Ton
0.79
0.79
0.79
0.79
Tons /Man Hour
1.26
1.27
1.26
1.27
Tons /Man Day
10.08
10.13
10.08
10.13
Total Miles Traveled
5,082
5,264
5,082
5,264
PACKER COMPARISONS - Two Man
Man Hours/Ton
1.45
1.37
1.45
1.37
Tons /Man Hour
0.69
0.73
0.69
0.73
Tons/Man Day
5.50
5.83
5.50
5.83
Total Miles Traveled
4,397
4,766
4,397
4,766
REFUSE TRANSFER - Transfer Trailer
Man Hours
592
561
592
561
Loads Hauled
158
158
158
158
Tons Hauled
3,113
3,253
3,113
3,253
Average Trailer Loads per Work Day
5.64
6.08
5.64
6.08
Average Tons per Work Day
111.16
125.13
111.16
125.13
Total Miles Traveled
5,637
4,737
5,637
4,737
PARKS DIVISION - U7013,180
Trees
Trimmed by Staff
73
106
73
106
Trimmed by Contractor
2,103
2,168
2,103
2,168
Removed
0
7
0
7
Planted
0
10
0
10
Root pruned
4
87
4
87
Requests
168
240
168
240
EQUIPMENT MAINTENANCE DIuI$ION - 8110
Number of Repair Actions
297
243
297
243
Number of PMs Completed
60
63
60
63
PM Labor Hours
89
109
89
109