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HomeMy WebLinkAbout4 - Temporary Lights Request @ Mariners Park by AYSO 97To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Request for Temporary Lights at Mariners Park Item 4 September 5, 2006 RECOMMENDATION Approve request by American Youth Soccer Organization (AYSO) Region 97 for temporary lighting from October 1, 2006 through December 15, 2006 from dark to 8 pm. BACKGROUND The Recreation Division allocates field space for youth sports programs, Youth Sports Commission Member Organizations (YSCMO) and adult sports. There are only 7- lighted ball fields in the City and are all located on the east side of the bay. They are Grant Howald Park (1 field), Bonita Creek Park (3 fields), Arroyo Park (1 field) and Lincoln Athletic Center (2 fields). Fields are designated to YSCMO during certain hours and groups from the west side of town are having difficulty scheduling games and practices during daylight hours in the fall when it begins getting dark at 5pm. AYSO Region 97 has approximately 1800 children in its fall soccer program with 1,000 of those from Newport Beach and range in age from 4 '/z to 18. The benefit of lights for practice helps older teams who are able practice at a later time and frees up the earlier times for the younger teams. • AYSO Region 97 requested and has been granted the use of temporary lights for practice for three (3) seasons beginning in the 2002 season. The temporary lights at Mariners Field operated from September 1 to November 30 from dark to 9pm, Monday through Friday. AYSO Region 97 was responsive to neighborhood input on the position of the lights. The temporary lighting affords about a 75' practice area for soccer. Proposal — AYSO Region 97 is requesting placement of two portable lights run by a generator on Mariners Park Field for use during the fall season from October 1 to December 15 from dark to 8pm. The lights will be locked together during non -use hours and stored next to the storage bin. The Lights could only be turned on by authorized users with a key and would be turn off no later than 8pm. The lights would be placed as follows: • One at the old library shining west towards the middle of the field • The other light would be placed closer to the school, with light shining east toward the middle of the field. • They would not be placed so as to shine towards the homes along Mariners Drive. AYSO would be responsible for securing the lights and trailers and making sure they are on City property and not school property each day. Attachments: 1. Request from AYSO Field Director Jeff Braun dated August 9 2. Copy of public notice mailed to residents within 300' of the Mariners Park • NEWPORT S-C)CCE EL T / T i T Andrea McGuire Newport Beach Parks and Recreations Department Dear Andrea, AYSO Region 97 P.O. Box 1848 Newport Beach, CA 92659 August 9, 2006 We are writing to make a formal request for AYSO Region 97's use of temporary lights at Mariners Park during the fall season permit which runs from the September through the middle of December. The lights will be used from October 1, 2005 through December 15, 2005. The hours of use would be from 5:00 p.m. to 8:00 p.m. Region 97 has approximately 1800 registrants for the upcoming fall season, 1000 of which are Newport Beach residents. The children involved range in ages from 4 % to 18. Due to the significant shortage of lighted fields, not only in the City, but primarily in our Region, it is imperative for us to use temporary lights at Mariners. The use of lights will greatly benefit our older teams who are better able to practice under the lights, thus freeing up the fields for our younger teams that require earlier practices. • We have two temporary lights which we would like to use. One would be placed next to the old library with the lights shining west towards the middle of the field. The other light would be placed closer to the school, with lights shining east, also towards the middle of the field. Placing the lights in this fashion assures that they do not shine towards the residents along Mariners Drive. The lights will be locked together during non -use and stored next to our storage bin which is placed near the old library. The lights are turned on with a key and the ignition is covered by a locked panel. When in use the lights are equipped with support structures to avoid potential dangers. As you know, these lights were approved by the commission last season and in use. There were no registered complaints by the residents of which we are aware. We thank you for considering our request. Please contact the undersigned with any questions or concerns. Jeff Braun AYSO Region 97 Director of Fields jbraun@mtblaw.com Daytime 714 -557 -3600 Evening 949 - 650 -1426 PUBLIC NOTICE CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission • TUESDAY, September 5, 2006 — 7pm City Council Chambers - 3300 Newport Boulevard The Parks, Beaches & Recreation Commission will meet Tuesday, September 5, 2006, 7pm to discuss AYSO 97 request for Temporary Lights at Mariners Park from dusk to 8pm. For additional information,.please contact Recreation Superintendent Andrea McGuire at 644 -3161.