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Home My WebLink About03 - RSS Activity Report.t5�`x'Uq .�n r s <srne'�' To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation ft Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report Item 3 January 2, 2007 The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 6 — Ltr fm Chair Garrett to Chair Leece (Costa Mesa)/ Ltr fm Chair Leece to Chair Garrett • Page 7 — BA Staff Report to City Council - 12/12/06 • Page 9 — Reports on the activities of the Senior Services Division. Recreation 8 Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES To: Parks, Beaches Et Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS BASKETBALL - Adult basketball concluded a successful year with the final scheduled games of the 2006 fall season with 320 teams in the adult "hoops" leagues in 2006 making it the largest municipal adult basketball program in Southern California with a population of 100,000 or less! The 2007 winter season will tip off the week of January 9 with approximately 79 teams scheduled at leagues running at West Newport gym, Lincoln elementary school gym, and Horace Ensign school gym. The West Newport Community Center gym floor was resurfaced during the week of December 18 to get ready for another year of heavy use from the basketball, volleyball, futsal and KidScene programs that regularly utilize the gym. SOFTBALL - Adult softball concluded a successful year on December 8th with the final scheduled games of the 2006 fall season with 91 teams participating in the fall season, 113 in the summer season, and 82 in the spring for a total of 286 adult softball teams for the 2006 yearl A total of almost 1500 games were scheduled at City fields throughout 2006 making it a successful year! The registration deadline for the spring season is January 5 with the league scheduled to throw out the first pitch the week of February 5. SOCCER - Adult soccer wrapped up the most successful season in City history as 26 teams were participated during the fall season with the final games played on December 15. Adult soccer will kick up again the week of February 5. VOLLEYBALL - Drop -in volleyball on Friday nights at West Newport gym continues to be popular with an average of 30 participants a week. For just $3, players enjoy both a competitive and recreational environment as "challenge" courts are set up based on ability level. Come out and spike up a good timel YOUTH PROGRAMS AFTER SCHOOL AND CAMPS Recreation Et Senior Services Division Monthly Activities Report Page 3 WINTER RECESS CAMP - This year's Winter Recess Camp offered at the CYC in Corona del Mar as two separate, one -week sessions were held from Tuesday, December 26 to Friday, December 29 and included a trip to Knott's Berry Farm with the second session from January 2 -5 with a a trip to Boomers in Irvine. Hours of operation were 7am to 6pm. YOUTH SPORTS - The new Futsal program will kick into action in Januaryl Futsal is soccer played on an indoor basketball court with a special low bounce ball and goals and is popular in Europe and sure to be a kick in Newport Beach! Registration will continue through January 11 for boys and girls grades 3 -6. Staff will attend a coach's training on Thursday January 4`h with the league scheduled to begin January 20. Games will be forty minutes in length and held on Saturday's at WNCC. TEEN PROGRAMMING YOUTH COUNCIL - Police Officers Greg Yerrington and Mike Fletcher and police dog Hawns presented a K -9 demonstration to the Youth Council at the December meeting. The major agenda item of discussion was the upcoming Youth Government Day scheduled for February 15, 2007. The Youth Council volunteered at the Winter Wonderland event on December 9`h. The Council was a great help operating the snack bar, assisting with Santa Visits and photos, set -up and clean -up. CONTRACT CLASSES NAVIGATOR - The 2007 Spring Navigator will be delivered the second week of February with registration on Monday, February 12. The City Recreation Summer Day Camps will be included within the Spring Navigator so parents can start planning summer accordingly. The 2007 Summer Special Preview is already in the works. Due to a large number of requests, we are distributing the summer camp and surf class information about one month earlier than last year. The publication will be out in mid - February. TENNIS - City Employee Brian Valparaiso recently competed in the USTA National Tournament held in La Jolla this past November with his tennis partner Robin Monk and placed 2nd in the 40 Mixed Doubles. Brian's says his personal goal is to win a national title in his age division (whatever age that happens to be when it happens). His professional goal is to reach as many people as possible who want instruction and make himself available to help them reach their goals. Brian has taught various levels of youth and adult tennis classes, camps and clinics for the City of Newport Beach. His class information is posted online and can be found in the Newport Navigator. AQUATICS Coach Ted Bandaruk of the Newport Beach Aquatics Club added a Get In Shape for Jr. Lifeguards Workout for Winter and Spring 2007. Each practice consists of enhanced workouts for youth looking to increase their endurance and improve their stroke technique before Jr. Lifeguard Tryouts. Rentals for the month of December. Recreation 8 Senior Services Division Monthly Activities Report Page 4 1. Sage Hill rental consists of water polo practices Monday- Friday December 4.22 in the deep end only. 2. CdM Girls Water Polo rental consists of Saturday morning practices in the deep end only. 3. On December 29 Et 30, CdM Water Polo hosted the Holiday Cup Tournament on both days. SPECIAL EVENTS SANTA VISITS - As of December 18, 2006 Santa had been scheduled for 38 visits for a personal Ho -Ho -Ho in the City's annual Rent -a -Santa program. Santa gets to attend many different events including the huge Winter Wonderland on December 9 at Bonita Creek Park , the OASIS Senior Center's annual pancake breakfast for the seniors and of course personal visits for small children at various Newport Beach homes. A total of approximately 2,500 will enjoy a personal visit from the Jolly old Saint Nick through this program. FACILITIES USE & REPAIRS n Sports Park has been outfitted with 10 shade structures covering all 8 bleachers and picnic areas in west and east sections of the park. The structures are a welcome addition to the park and have been eagerly anticipated by the thousands of parents, family and friends of the youth sports groups that utilize the park. In addition to the comfort provided by the shade it also offers protection for skin by shielding 95% of the sun's harmful UVB rays. Facilitv Reservations— During the Deriod of Nov 16. 2006 - Dec 15. 2006 there were: 13 Picnic /Park Area Rentals • 18 Room Rentals • 16 Field Rentals • 5 Gym Rentals There were total of (4) wedding reservation rentals for this period: Inspiration Point- 11 -18 -D6 Inspiration Point- 11.24 -06 Peninsula Park Gazebo - 11.25 -06 Peninsula Park Field- 11 -25 -06 Recreation Ft Senior Services Division Monthly Activities Report Page 5 PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of November Park Patrol had the following contacts: 1. Requested Calls 66 with Youth Sports Groups 99 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, advised NMSC again that they must reserve fields before holding any games/ practices, assisted with City of NB flag football program, 7 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. 111 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms 92 Playground checks - checked all playgrounds for safety issues and vandalism, 18 other - reported broken fence at Irvine Terrace Park, reported couch and furniture dumped at Channel Place Park, also reported major graffiti at Channel Place Park, advised bicyclists and skateboarders not to ride on piers, remove political and real estate signs from numerous parks, monitored and cited un- permitted commercial photographers at Little Corona Beach 4 Pre -event check 4 Post -event checks 2. Public Contacts 19 education 2 alcohol 29 dog related Written Warnings Issued- 0 Citations Issued- 5 for parking violations Additional Info — Doyle Baker accepted a full -time position with Code Enforcement at another city. Applications are currently being accepted and anticipate hiring by February. On Sunday, Nov 26- Park Patrol Officer Baker discovered and reported various pieces of large furniture that had been dumped at Channel Place Park, the restroom building had also been heavily hit by gang type graffiti. He documented the damage by photographing it. The next night, NBPD Officer's were able to arrest the juveniles that were responsible for the vandalism. The PD appreciated the fact that our Park Patrol officer had reported and documented the vandalism to our park. SPECIAL EVENTS PERMITS As of Dec 15th, 2006, there were 294 Special Event Permits processed and issued for the year. Those events of note for this period are: CDM X -Mas Walk- CDM, Dec 3, 2006 Attendance: 5000 Balboa Island Christmas Tree Lighting Balboa Island, Dec.3, 2006 Attendance: 150 CNB Recreation Dept. Winter Wonderland- Bonita Creek Park, Dec 9, 2006 Attendance: 3000 NB Chamber X -Mas Boat Parade- Newport Harbor, Dec 13 -17, 2006 Attendance: 1 million Recreation 8 Senior Services Division Monthly Activities Report Page 6 ro O� F Uro4� December 13, 2006 Crry OF NEWPORT BEACH PARKS, BEACHES Et RECREATON COWSSION 3300 Newport Boulevard Newport Beach, CA 92663 (p)949 -644 - 3151— (f)949-644.3155 Wendy Leece, Council Member City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92020 -1200 Dear Council Member Leece: On behalf of the Newport Beach Parks, Beaches ft Recreation Commission, I wish to thank you and the Costa Mesa Parks a Recreation Commission for the sharing of ideas we discussed at the Joint meeting on October 3, 2006. 1 know we all desire the same goals. I believe that staff from both cities will continue to work with the Newport -Mesa Unified School District to achieve improvements to all facilities and fair distribution of school district fields for all of our sports groups. We will make every effort to make sure that staff communication remains open y /Sincerely, N LQ.i�1 R-M.i 0.A�.-aJI- Almh William s, G Yt, Chair Beaches a Recreation Commission ,._.. Nocetmbci 20, 2 }M CITY OF COSTA MESA a_o.aos vino . n =maowvs . cwroawm Here -�mo .tl4rl4ti hetryEREANi'Eb MFA#i WN'- aaCRerTON A!Y @'Jt Mr. William Gotrcn Chairman Parks. Beaches end Reetea6on Comtnissiun City fNewport Beach 3300 N wrmrt Boulcrard Newport Beach, CA 92463 0c Chairman Gimett, Thank you for your hospitality in hosting the lovely dimmer And mu joint meoung; on Octciwr 3, 2006. As Chair of die City of Coete. Mesa Pallor and Reereabon Commi lion, I Apprectato your wi Ihngncas to dsaeass events of niatual ituth.t. I belkwc ow lively diacuasians mad the candor "Aimed helped to clarify die challenges we face an our growing communities u•h= public fields and parks are to heavy demand from our citizens. 11. lest ten )cars have seen a growth in the demand for soccer fields, which create, a Problem for the other learn sports such as football and baseball. do oar ny, there never smttts m be enovah fields For our young People or adults. Also, m we discvseard, it seems dial coaches are more inclined to start practices later dtas npquiring the need for lighted Gelds. Balatsina the needs of nm youth and maintaining quaff ly of life far residents whose homes border the lighted tields is a consideration as will. Becsuao I will be on the City commit begi m" next oanob, I am bopuful that our cities might be We in oanEaac aim discussicus In the future - While we wkuow9 edge the need to shatu fields between both cities, we hope that tba City of Newynd Beach would work with u3 to make Awe, that field use are distributed equally- Finally, I believe it is very important to have continued communications betwccn our respective city otYsesah and stagy and the Newport Mesa Unified School District officials so that we can maximiae the use of the schouf adds A,, tray a me,_ Y. only, 9V` 4A -- Wendy Lorene Chair Parks and Recreation Commission iwaff 41UI r.sry six nras.saa,es ma "Onaaw Recreation li Senior Services Division Monthly Activities Report Page 7 CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. (December 12, 2006) TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Wes Morgan, Director Recreation & Senior Services Department — 644 -3157- wmorgan @citv.newoort- beach.ca.us SUBJECT: Budget Amendment — Contract Classes RECOMMENDATION Approve a budget amendment to increase Revenue by $378,000 and Expenditures by $332,968. BACKGROUND The PB &R Ad Hoc Budget Committee followed by the full PB &R Commission have each reviewed and approved the staff recommendation to City Council for this Budget Amendment. DISCUSSION Contract classes are expected to grow by 38% in FY 2006/07 with increased enrollment in surf camps, specialty camps, sailing and pre - school programs. Staff could not have predicted such growth, and past years increases had been based on a 5% annual growth. The continued growth stems from the popularity of City summer program offerings, the great summer weather, as well as offering residents the opportunity to register in mid - February instead of May. Staff has also worked with local hotels, the Newport Beach Visitor & Conference Bureau, and stores to place the Summer Class and Camp Information in stores to give tourists an opportunity to participate. The majority of expenditures ($272,160) will cover the additional payments to contract instructors who provide the classes /camps. As programs increase in size, additional funding is needed to help off -set costs for additional facility maintenance and repair, mailing, office supplies, printing, and additional pages in the Newport Navigator. With the additional increase in customer service and supervision of the program, staff requests additional funding for part-time staffing which will include a part -time Recreation Clerk (providing customer service, registration, answering phones, and assisting customers with questions, etc.); part- time Senior Recreation Leader II to help with the auditing of increased classes /camps and the assistance with the preparation of the summer and seasonal programs. A one -time expense of $5,000 (4330 -8250) will be used to purchase office equipment, computer and supplies for the start-up of the part -time employees and will be used in FY 2006/07. Revenue projections reflect an additional increase of $378,000 in FY 2006/07 budget. The revenue and expenditures will be ongoing for future budget years (expect 4330 -8250 funds). REQUESTED FUNDING BREAKDOWN Revenue • Increase Revenue acct. 4330 -5150 — Fee -Based Classes* 275,000 • Increase Revenue acct. 4330 -5158 — Surfing Classes 80,000 • Increase Revenue acct. 4330 -5160 — Sailing Classes 23.000 $378,000 * Increase in revenue originates from the number of participants and camps offered in summer 2006, which included the 19"' Street Wave Crashers, Ocean Adventures Science Camps, Destination Science Camps, and from classes offered through the Newport Navigator (Po)ynesian dance, digital photography, computer, violin, Baby Boot Camp Exercise Class, guitar, body sculpting, etc.). Budget Amendment — Contract Classes Recreation tz Senior Services Division Monthly Activities Report Page 8 Expenditures • Increase Expenditure acct. • Increase Expenditure acct. (Includes .60 FTE - PT Sr. Ret • Increase Expenditure acct. • Increase Expenditure acct. • Increase Expenditure acct. • Increase Expenditure acct. • Increase Expenditure acct. • Increase Expenditure acct. • Increase Expenditure acct. • Increase Expenditure acct. Submitted by: 4330-8080- 4330-70xx - reation Leader II & 4330-8100- 4330-8105- 4330-8200- Matthew Lohr, Recreation Manager December 12, 2006 Page 2 Prof. & Tech. Services Salaries & Benefits 50 FTE - PT Recreation Clerk) Travel & Meetings Training Special Department Supplies 4330 -8250 - Special Department (one -time cost) 4310 -8050 - Postage, Freight 4310 -8030 - Maintenance & Repair of Equipment 4310 -8140- Office Supplies 4510 -8250 - Newport Navigator Printing Approved by: Wes Morgan, Director 272,160 33,808 1000 750 3250 5000 2000 2000 7000 6000 $332,968 Recreation Ft Senior Services Division Monthly Activities Report Page 9 SENIOR SERVICES To: Parks, Beaches Et Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report HAPPENINGS AT THE OASIS • The 3rd annual Wine Ft Cheese party was a huge success. This event has grown from 40 to 170 this year. Staff makes this into a festive event filled with wines and various cheeses for all to enjoy. This year a Junior Girl Scout troop sang a few Christmas carols and then the party was entertained with the beautiful background music of three talented high school students playing the cello, violin and piano. • The annual Christmas Luncheon was held December 20 with great food and entertainment provided by the Star Carolers. City employees again helped serve the 180 guests. • The Holiday Outreach program was in full force this month with many generous donations by OASIS members. The OASIS delivered a van full of toys to the Orange County National Guard Armory for the families of the soldiers. Staff and members also put together 24 baskets of edible goodies for local home bound seniors and were delivered as a surprise to those homebound seniors which were greatly appreciated. All year long the OASIS Center collected handmade items and staff delivered 25 handmade afghans to nursing home residents along with 110 hats to SPIN (Serving People In Need) and another 30 hats to Hoag Hospital for patients undergoing chemotherapy. A canned food drive was underway for weeks and boxes of food were delivered to SOS. Recreation Ft Senior Services Division Monthly Activities Report Page 10 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure 27 Information/ Referral Braille 0 Legal Assistance Counseling - persons 55 Senior Assessment (hrs) Eldercare 0 Telephone Reassurance Employment 20 Visual Screening HICAP 36 Transportation Housing counseling 40 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle 1,194 8,439 CUSTOMERS 3,974 CUSTOMERS 1,481 CUSTOMERS 896 7 35 342 5 18 1,015 CUSTOMERS 1,127 CUSTOMERS VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTEI 1,281.00 HOURS Includes: Kitchen ft Home ( *equiv. to 9 full -time employees) Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 184 CUSTOMERS Day Trips Long Trips Candlelight Pavilion Dinner Theater 43 London & Paris Holiday Tour 0 San Manuel Indian Bingo It Casino 54 Getty Museum 42 Coronado Christmas 45 SPECIAL ACTIVITIES 658 CUSTOMERS Computer Friends 40 OASIS Golfers 137 Movie - Dreamer 30 Sunday Movies - UCI - Balance Lecture 60 Grumpier Old Men 32 Hoag Lecture - Healthy Holiday Eating Tips 25 Made for Each Other 30 HICAP Lecture 52 Adam's Rib 33 Thanksgiving Luncheon 180 The Sky's the Limit 39 Flu Shot 170 Bowers Lecture 12