HomeMy WebLinkAbout4/3/2007 - Agenda PacketAPRIL 3, 2007
PB &R COMMISSION
MEETING AGENDA
City of Newport Beach
Parks, Beaches Et Recreation Commission
Tuesday, April 3, 2007 - 7pm— City Council Chambers
AGENDA
ORDER AND ROLL CALL
DIRECTOR'S COMMENTS
Director Morgan
• Director Harmon
• City Council Actions
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three
minutes.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar 1 -6 are considered by the Commission to be routine and will all be enacted by one motion in
the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and
there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the
Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action.
The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill
out the card please place it in the box at the podium.
CONSENT CALENDAR
1. Minutes of the March 6. 2007 regular meeting. Waive reading of subject minutes, approve and order filed.
2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects.
3. Recreation Fc Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects.
4. Reforestation Request. Approve reforestation request by Elliot Lowe of one City Evergreen Pear tree adjacent to 1973 Port
Provence Place.
5. Tree Donation. Approve donation by Howald Hall, SPON of one 36" box Melaleuca linariifolia tree to be located at Bonita Canyon Sports Park.
6. Tree Donation. Approve donation by Ward Mace, of one 36" box Black Oak tree to be located at Castaways Park.
DISCUSSION / ACTION ITEMS
7. AYSO Presentation — Lights for Lincoln School Field #3. For consideration to discuss at a future meeting..
8. FY 2007/08 Recreation It Senior Services Department Operating Budget. Discussion of FY 2007/08 budget.
Action: File
COMMITTEE REPORTS -
• Park Development - Allen, Brown, Lugar
• Recreation /Senior Activities - Brown, Lugar
• Ad Hoc -- Budget - Garrett, Brown, Lugar
Community Service Award - Garrett, Ruzicka
Youth Sports Liaison - Ruzicka
• Other -- Santa Ana River Vision Plan - Trapp, Garrett
I/ I Memorial Committee - Garrett
FUTURE AGENDA ITEMS -matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNED
CITY OF NEWPORT BEACH
Parks, Beaches It Recreation Commission
Regular Meeting
March 6, 2007 - 7pm
Convened 7:06pm
ROLL CALL
Present: Tim Brown
Bill Garrett
Marie Marston
Greg Ruzicka
Cristine Trapp
Absent Debra Allen
Phillip Lugar
Staff: Wes Morgan, RSS Director
Mark Harmon, General Services Director
Dan Sereno, Parks 8 Tree Superintendent
Teri Craig, Admin Asst
COMMUNITY SERVICE AWARD PRESENTATION
• A plaque and certificates were presented to the OASIS Travel Volunteers/
• A plaque and certificate was presented to Hannah Rebekkah Dean.
PUBLIC COMMENTS
None
CONSENT CALENDAR
1. Minutes of the February 6, 2007 regular meeting. Waive reading of subject minutes, approve and order filed.
2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming
projects.
3. Recreation ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming
projects.
4. Removed by Commissioner Ruzicka
5. Reforestation Request. Approve reforestation request by Stephen Hendlin of one City Rusty Leaf Fig parkway tree
adjacent to 2006 Kewamee Drive.
6. Reforestation Request. Approve reforestation request by Eric Fults of one City Rusty Leaf Fig parkway tree adjacent to
2007 Kewamee Drive.
7. Reforestation Request. Approve reforestation request by Newport Hills Community Association of two Lemon Scented
Gum park trees adjacent to Clubhouse located at 1900 Port Carlow Place.
8. Bench Donation. Approve donation by Deborah Scott of one "Huntington Beach" style bench to be located at 15' and Bay Avenue.
9. Bench Donation. Approve donation by Jack Malloy of one bench to be located at the Peninsula Park play area.
10. Tree Donation. Approve donation by Michele Ayres of one 36" box New Zealand Christmas tree to be located at the Galaxy View Park.
11. Tree / Bench Donation Request. Approve donation by Denise Battram of two 36" box Baily Acacia trees and one "Huntington
Beach" style bench to be located at Spyglass Hill Park.
Motion by Commissioner Brown to accept items 1.3 and 5 -11 of the Consent Calendar. Motion carried
by acclamation.
4. Reforestation Request. Commissioner Ruzicka stated that he visited 2209 Channel Road and
noted that he believes that people are being less then forthright he has digital pictures that
prove that there is no hardscape damage. He went on to say that he does not mind complying
with G -1 but noted that he finds it offensive when people are untruthful. He went on to say that
Parks, Beaches ft Recreation Commission
Regular Meeting
March 6, 2007 - 7pm
Page 2
this a probably a done deal as the request complies with the policy but that he would like
someone to prove that there is hardscape damage.
Chair Garrett stated that this is obviously a pretty large tree and it is possible that there has
been hardscape damage in the past and asked staff if there was any record. He stated that for
that large of a tree if it has not caused damage in the past it certainly will in the future without
some mitigation.
Commissioner Ruzicka admitted that the symmetry of the tree and the property does not match.
Director Harmon stated that staff does indeed check out every single request and if either Dan
Serreno or John Conway have any questions or concerns they will contact the other one as they
are both certified arborists and discuss.
Discussion ensued regarding cost estimates of the value of the tree.
Director Harmon suggested that the Commission review the G -1 Policy and /or staff will bring a
report to a future meeting on how values are attached to a tree.
Commissioner Trapp agreed that the Commission should review the G -1 Policy. She agreed that
it would be difficult to rubberstamp a value of a tree.
Director Harmon reminded the Commission that the Carrotwood tree is listed as a problem tree.
Chair Garrett opened the public discussion; hearing none the public discussion was closed.
Motion by Commissioner Ruzicka to approve the reforestation request by Gloria Oaks of one City
Carrotwood parkway tree adjacent to 2209 Channel Road. Motion carried by acclamation.
DISCUSSION / ACTION ITEMS
Director Harmon excused from the meeting at 7:41 pm
12. 1/1 Marine Memorial Location - Chair Garrett stated that when the committee was formed
everyone had a different idea on where the memorial should be located. It was narrowed down to
Back Bay View Park but since that had no place to park it was eliminated; another was the Newport
Pier but since McFadden is being built there that was also put aside and Ensign View Park was
selected because of the view, its quiet, parking and solace. He went on to say that the Committee
is requesting that the Commission approve this location for the Memorial.
Commissioner Brown asked if there was a conceptual plan as he was concerned that the memorial
could obstruct views which could cause problems to homeowners.
Chair Garrett stated that he had raised that same issue with the committee and there really is no
design because the Arts Commission has become involved and they are in the process of putting out
a RFP for ideas. He agreed that there would need to be public hearing once that design has been
selected. He also noted that Newport Center Park would be an ideal location but was put aside
because of the timeline of that park.
Chair Garrett opened the public discussion: hearning none the public discussion was closed.
Parks, Beaches £t Recreation Commission
Regular Meeting
March 6, 2007 - 7pm
Page 3
Director Morgan stated that in the letter from Council Member Curry it is understood that there is
sensitivity to issues that will have to be considered with the view and design and that a full
community outreach would need to be done.
Commissioner Brown stated that he agreed that Newport Center Park would be an ideal location
because it appears now that the first phase will be funded.
Chair Garrett suggested that some caveats be added to the motion regarding Newport Center and
that a conceptual plan would need to be forwarded.
Motion by Commissioner Ruzicka to tentatively approve Ensign View Park subject to revisiting the
issue of other possible locations and subject to approval of the conceptual design plans and view
impacts of the contiguous property.
Motion failed for lack of second.
Motion by Commissioner Brown to endorse Ensign View Park as a location and as an alternative site
that the Committee also consider Newport Center Park and subject to approval of conceptual design
plans and view impacts. Motion carried by acclamation.
13. Park Development Foundation - Director Morgan stated that this is the name for now because it
could become more formal. He went on to say that the Budget Committee had met last week and
had a very good discussion where this was discussed and was decided to bring it forward to the
Commission to decide whether or not to include the Foundation in the budgetary recommendations
as an advisory commission to the Council on how to finance things and doing business in the
upcoming FY and so
Commissioner Brown suggested that he values Commissioners Allen and Lugar's opinion on this and
since the budget will not be discussed until next month that he would be infavor of tabling this
discussion until next month.
Chair Garrett stated that at the next 1/1 Committee Meeting they would be discussing fundraising
and agreed that the Foundation discussion should wait until the next meeting.
Discussion ensued.
Director Morgan stated that he agreed that there are competing interest.
Motion by Commissioner Brown to table the discussion of the Park Development Foundation until
the next Commission meeting. Motion carried by acclamation.
COMMITTEE REPORTS -
Parks- Director Morgan stated that Newport Center Park and Marina Park are moving ahead. He believes
that by May the Park Development Committee will meet to discuss Marina Park. As far as Newport
Center Park, staff will proceed with Council direction for a passive park.
RSS- Nothing to report.
Budget- Director Morgan stated a report will be presented to the Commission in April.
AD - Hoc
Parks, Beaches It Recreation Commission
Regular Meeting
March 6, 2007 - 7pm
Page 4
—Youth Sports Liaison - Nothing to report
— Community Services Award - Nothing to report.
Other
—Santa Ana River Vision Plan- Nothing to report.
— Memorial Committee- Discussed above.
DIRECTOR'S COMMENTS -
• Director Morgan that everything was going very well with the Newport Coast Community Center.
• Superintendent Serreno stated that the Eagle Scout Project at Castaways Park is moving forward.
Commissioner Ruzicka stated he would like to see the words added - Under penalty of perjury - to all
tree removal forms. Chair Garrett agreed.
Commissioner Brown stated that he is still looking for a report on how some control can be made on
what is burned in the fire pits.
FUTURE AGENDA ITEMS
The following are new or ongoing items to be discussed:
• Fire pit discussion on safety and to regulate what is burned
• Discussion of possible implementation of Parks 8 Rec Foundation.
• Appointment to Marina Park Committee
• Tree Valuation
• G -1 Policy Discussion
ADJOURNMENT- 8:17pm
Submitted by:
Teri Craig, Admin Assistant
• V
TO:
FROM
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I I I1� 17 11= 1111 I� 7i � i 70
PB &R Commission Agenda
Item No. ),"'
April 3, 2007
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance and Operations Support Superintendents
SUBJECT: March Parks, Trees, and Operations Division Activity
Report
Parks Maintenance Division Activities
1, Parks Maintenance Division staff continues coordinating with the Recreation
Department regarding the complete renovation of the Mariners Park play area, and
• installation of a new toddler play area.
2. Parks Maintenance Division staff coordinated with Public Works, the Police
Department, and a private contractor regarding the installation of security fencing
surrounding the Police Station, located at Santa Barbara Drive and Jamboree Road.
This project impacts both irrigation lines and landscape, of which the contractor is
responsible to take corrective actions and perform repairs as needed.
3. The Public Works Department completed the installation of a "bio- swale" on the east
side of Newport Boulevard just south of 15`h Street. The project captures drainage
from an industrial area, which stops it from free flowing into the Newport Harbor.
The project's landscape and irrigation has been turned over to the Parks Division to
maintain and monitor.
4. Parks Maintenance and contract staff assisted in preparation for the Little League's
Opening Day festivities held at the Bonita Canyon Sports Park. These efforts were
focused on making the site as attractive and user friendly as possible.
5. A planting renovation occurred adjacent to the play area of Bayside Park, with input
from the adjacent neighbors. Active areas such as this need extra attention
occasionally, to keep them looking nice.
6. John Gemme and Daniel Tovar, the two newest staff to join the Parks Division
attended four (four hour) sessions of irrigation training hosted by Municipal Water
District of Orange County. The sessions covered Irrigation Practices, Irrigation
System Trouble Shooting, Controller Programming, and Irrigation Scheduling.
7. Pest Control Technician, Greg Lewis, who also has the distinction of being a State
qualified Agricultural Advisor, provided staff with the required Annual Pesticide
• Safety Training. Greg's training is very comprehensive, and important to assure that
our staff use the pesticides safely, which in turn provides for the safety of park users.
LJ
8. Parks and Trees Superintendent, Dan Sereno was invited to speak at Orange Coast
College, by Professor Rick Harlow of the Ornamental Horticultural Department.
Sereno presented to the students the opportunities of employment in park and tree
maintenance in the public sector, his experience in contract management, pest control,
irrigation systems, park maintenance and urban forestry. He also encouraged the
students to continue their education, and seek professional licenses. Several speakers
from the landscape and horticultural industry, have been invited to make presentations
throughout the semester, this will give the students the opportunity to learn from
working professionals about the jobs available in the horticulture industry.
9. Parks Division Maintenance staff attended the California Landscape Contractors
Association's Landscape Industry Show at the Los Angeles Convention Center.
Attending this conference allowed staff the opportunity to network with various
vendors, and made aware of any industry changes. One such vendor, Bobbex, will be
providing the City a sample of a rodent repellent that will be tested at Back Bay View
Park, where rabbits have been problematic.
10. The Parks Maintenance Division staff had the Soil and
Plant Laboratory, Incorporated perform an inspection,
and they have confirmed that the record cold snap
Southern California experienced in January caused most
of the landscape damage observed along MacArthur
Boulevard, at the Bonita Canyon Sports Park and several
other Park sites. Soil and Plant Laboratory's Report
indicates that while frost injury is responsible for most of
the plant damage, there is an underlying disease problem. Phoma, a type of fungus,
was isolated from branches exhibiting dieback and may have taken advantage of the
stress caused by the cold weather.
The Lab recommends that once the danger of another cold snap has passed, the plant
material should be pruned back hard, removing affected tissue. After pruning, a
fungicide may be applied to guard against the Phoma. As temperatures rise, a
fertilizer should be applied to push new, healthy growth.
11. In July of 2006, Parks Maintenance Division staff identified that the geraniums in the
much beloved footbridge planter boxes were suffering. All normal efforts to improve
the appearance of the geraniums proved unsuccessful, so soil and plant tissue samples
were taken to and analyzed at Soil and Plant Lab. The results revealed the underlining
culprit, being a bacterial disease that impacts a limited number of plant types. The
solution was a temporary replanting of the boxes with impatiens, which are not a host
plant for the bacteria, which in turn simply allowed the bacteria to die off. Staff took
• this as an opportunity to completely renovate the planter boxes, by including repairs to
some leaks that had been identified, installing new irrigation, and applying a new coat
of paint.
E
As planned the Impatiens were removed, and the traditional ivy geraniums installed.
The timely replanting will allow for a full and flowery appearance by the beginning of
summer, in time for our annual Corona del Mar events, and for visitors to admire.
Upcoming Activities for April
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Continue to work with prospective donators.
Trees Division Activities
During the month of March, 840 trees were trimmed, and crews responded to 8 emergency
tree calls.
• 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees
within the Fashion Island, Newport Heights and Corona Del Mar areas as part of the
City's overall grid trimming schedule. Additionally, a crew continues pruning trees
in the Newport Coast area scheduled from October through April as part of the
maintenance agreement between the City and the Newport Coast Community.
2. Since July 2004, under City Council direction and funding, staff has undertaken an
extensive root pruning effort. Combined efforts of the Field Maintenance, Tree
Maintenance Division, and West Coast Arborists staffs have resulted in the root
pruning of 851 trees to date. This effort will mitigate any potential property damage
from City tree roots and provide for tree longevity in the urban forest. The extensive
work included root pruning, root barrier installation, and hardscape repairs at each
tree site.
3. The General Services Department had the company Rubber Sidewalks give a
presentation to our General Services Department staff, and several engineers from the
City of Garden Grove. The company presented their product which has been around
since 1998, and consists of 2.5' x 2' x 2" thick heavy duty sidewalk paving tiles made
of recycled tire rubber (five tires per tile). The paving tiles are designed for use in
place of concrete sidewalks adjacent to trees. They offer a possible solution to
chronically broken concrete due to tree root intrusion and could reduce pedestrian
. injury. The presentation showed areas and Cities where they have been installed. The
cost for the material is approximately $10.00 square foot with an additional $3.00-
$5.00 square foot to install the grid system and the sub -base. Grants from the
Integrated Waste Management Board are available to help fund a program. Director
Harmon was interested in the presentation, and has coordinated with our Field and
Tree Maintenance staff to identify possible pilot project sites.
• 4. The attached Tree Activity Report summarizes requests and field activities performed
during the past month.
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11
Beach Maintenance Activities
1. Beach Maintenance Crewmembers have been making the
most of the continued dry weather by getting an early
start on the painting of the 180 beach trash bins along the
oceanfront beach. After many years of painting the bins
a safety blue color, a fresh new desert mesa color is being
applied. The new color scheme matches with the
existing lifeguard towers, and has gone a long way in
appeasing oceanfront residents, who for many years have
complained about the obtrusive blue bins interfering with their ocean views.
In order to assure the bins do not obstruct the visibility of public safety vehicles,
especially in the evening hours, engineering grade reflective sheeting is being used for
the regulatory decals that are affixed to the bins.
2. Beach Maintenance staff is in the process of completing the bi- annual deep cleaning of
the upper lots along the oceanfront beach in order to remove weeds and other buried
debris. Since mechanical beach cleaning equipment generates tremendous amounts of
dust, the upper lots closest to oceanfront homes can only be cleaned during the rainy
season or when Santa Ana winds condition exist.
The Beach Maintenance Division continues to ensure a safe and clean beach for
visitors to recreate, by paying special attention to weather conditions while performing
beach cleaning and grooming operations, which helps reduce the concerns of
oceanfront residents.
Y
�,
See attached General Services Department, Activities Report for February 2007.
Ver y, respect
• ,
Dan P. Sereno
Parks and Trees Maintenance Superintendent
Rick Greaney
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2006 -2007
(B) General Services Department February Activities Report
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49
CLAIM REMOVALS
Fiscal Year 2006- 2007
MONTH
TREE #
LOCATION
July -O6
0
August -06
1
2200 Heather Lane
2
413 Dahlia Avenue
1
415 Dahlia Avenue
1
520 Dahlia Avenue
1
1902 West Balboa Blvd
1
1746 Tradewinds Lane
1
Begonia Park, CDM
1
2221 Aralia Street
1
3201 Via Lido Bridge
1
1300 Ford Road
1
100 6th Street
1
126 30th Street
Total
13
September -06
0
October -06
1
2427 Margaret Drive
2
2801 Seaview Avenue
1
1506 Park Avenue
1
522 Old Newport Blvd
1
2525 Island View Drive
3
601 Irvine Avenue
2
300 Heliotrope Avenue
1
420 Femleaf Avenue
1
2332 Azure Avenue
1
521 Acacia Avenue
Total
14
November -06
0
December -06
0
January-07
0
February-07
1
4633 Tremont Lane
March -07
0
0
•
•
PROBLEM TREE REMOVALS
Fiscal Year 2006 -2007
MONTH
TREE #
LOCATION
July -06
0
August -06
4
442 Redlands Avenue
1
1533 Ocean Blvd
1
2215 Port Carlisle Place
2
1300 Nottingham Road
1
618 Acacia Avenue
Total
9
September -06
0
October -06
0
November -06
0
December -06
0
January -07
0
February-07
0
March -07
0
E
•
•
February 2007
General Services Department Activities Report
THIS MONTH
THiS MONTH
LAST YEAR
TOTALTO
DATE
TTD LAST
YEAR
ASPHALT /CONCRETE
Street Patching (Tons of Blacktop)
274
690
3,142
3,444
Sidewalk Repaired (sq. ft.)
5,945
4,545
27,812
26,467
Curb & Gutter Replacement (lin. ft.)
75
297
3,233
2,777
Sweeping, Beach Cleaning, Demo Materials (tons)
376
282
2,895
3,009
Asphalt/Concrete Recycled (tons)
300
577
3,082
2,537
SIGNS& TRAFFIC MARKINGS
Signs Made
4,071
209
11,125
7,634
Signs Installed
182
154
1,524
1,657
Decals
500
392
1,500
4,396
Special Purpose Signs/Banners
47
43
344
266
Street Striping (lin. ft.) Added /Replaced
11,543
2,673
580,614
580,327
Pavement Markings (including reflective)
21
4 1
1,168
506
Parking Stalls
158
138
336
743
Curb Painting (lin. ft.)
9,535
15,610
77,926
95,169
Thermoplastic (lin. ft.)
0
8,655
9,614
19,951
Sign Posts Installed
74
49
325
473
GRAFFITI
Graffiti Incidents Removed by Staff
113
164
1,399
1,754
Graffiti Incidents Removed by Contractor
53
38
469
298
REFUSE COLLECTION
Residential (tons)
2,620
2,714
25,508
26,103
Liquid HazMat Incidents
12
29
18
48
E -Waste Incidents
22
31
33
46
U -Waste Incidents
20
26
38
49
Recyclables (tons)
357
789
7,030
7,028
TREES
Trimmed by Staff
98
102
1,009
1,195
Trimmed by Contractor
1,072
1,459
11,125
10,761
Removed
1
46
61
87
Planted
15
28
156
183
Roots Pruned by Contractor
0
0
0
0
Roots Pruned by Staff
29
0
174
447
AUTOMOTIVE
Repairs
255
250
2,369
2,348
Preventive Maintenance Completed
69
62
585
588
PM Labor Hours
138
106
1,139
1,233
BEACH MAINTENANCE
Beach Area Refuse (tons)
50
79
594
647
Beach Debris (tons)
41
30
599
669
SWEEPING /STORM DRAIN
Gutter Miles Swept
3,963
3,900
1 37,041
36,973
Sweeping Debris (cubic yards)
395
371
4,330
4,161
Storm Drain Debris (cubic yards)
35
49
458
430
�axaraau�''�
• To: Parks, Beaches and Recreation Commission
From: Wes Morgan, Recreation Et Senior Services Director
Re: Recreation and Senior Services Division Monthly Activities Report
The following information is enclosed:
• Page 2 — Reports on the activities of the Recreation Division.
• Page 8 — Reports on the activities of the Senior Services Division.
•
11
Item 3
April 3, 2007
Recreation fx Senior Services Division Monthly Activities Report
Page 2
RECREATION SERVICES
• To: Parks, Beaches E Recreation Commission
From: Sean Levin, Recreation Manager
Matt Lohr, Recreation Manager
Re: Recreation Division Monthly Activities Report
ADULT SPORTS
BASKETBALL -The winter league will finalize play the week of March 26 with ea,
of the 10 league champions receiving blue and grey City baseball caps just i
time for baseball season! The spring league is right around the corner with ;
whopping 89 teams signed up to hit the hardwood the week of April 2.
"March Madness" is alive and well in Newport Beach!
In addition to the adult softball leagues, the Pacific Coast Girls Fast Pitch Softball leagues began
. play in March and the Newport Harbor High School used utilizing Bonita Creek Park for their 8 -game
home schedule from March 24 through May 10 due to construction.
SOCCER - The coed adult soccer league continues to be filled to capacity with 26 total teams in 3
divisions. Like softball, the league has remained on schedule due to fewer cancellations due to rain
and wet field conditions.
FIELD LIGHT USE - On an energy savings note, less electricity has been used during adult and youth
evening weeknight softball, soccer and baseball games thanks to the earlier daylight savings time!
YOUTH PROGRAMS
KIDSCENE - Over 100 youth grades 1.6 at the three after school programs
are ready to spring into the third session offering new activities and
programs that enhance the quality of KidScene. Staff has been working
hard planning and implementing daily themed programs and have begun
gathering supplies for a site building competition to be held in late
April.
SPRING RECESS CAMP - The Camp held April 9 thru April 13 at Grant Howald Park designed for ages six
to 12 provide a safe environment to participate in arts and crafts, tournament play, sports, walking
trips to the beach and an excursion on Wednesday, with a movie premiere on Friday at the Central
40 Library.
Recreation l3 Senior Services Division Monthly Activities Report
Page 3
PRE - SCHOOL 101 - After researching various Orange County Cities,
staff renamed the Tiny Tots program to more accurately depict
• the program content — axe -Sdad 101. This program, which assists
children on their road to kindergarten readiness, has tripled in size
and is attributed to the positive word of mouth and the name
change. Because of the increase Senior Recreation Leader, Meliz
Fernandez, has been planning new lessons to ensure that each child
whether three, four, or five years old is still conquering challeng(
and learning.
YOUTH SPORTS - The _42nd Annual Frank E. Anderson Memorial Youth Track and Field Championships
will be held April 20 with boys and girls ages 6 -15 competing on a fun, recreational level at
Newport Harbor High School's Davidson Stadium. The meet is co- sponsored with the Newport -
Balboa Rotary Club. Optional clinics are held at various school /park sites beginning April 2. The
Newport - Balboa Rotary club has requested that the event be renamed to the Frank E. Anderson
Memorial Youth Track Ft Field Championships because Mr. Anderson was Rotary President in 1980
when the City was discussing cutting this great activity due to budgetary concerns and President
Anderson stepped up and provided the required funds to co- sponsor. Mr. Anderson passed away in
November 2006.
TEEN PROGRAMMING
YOUTH COUNCIL - The next project for Youth Council will be
hosting Challenge Day on May 19. Challenge Day is a daylong
• event for high school youth that teaches tolerance, reducing
cliques, breaking down stereotypes and reducing oppression. If
you are interested in volunteering as an adult facilitator, please
contact Recreation Supervisor Racquet Rodarte at 644 -3156. The
Youth Council will also be volunteering at the upcoming Spring
Egg Hunt selling food and taking pictures of participants with the
Easter Bunny!
is
COMMUNITY SERVICE AWARD - Hannah Dean received the award based on her extensive volunteer
background which includes: 4 years on the Newport Beach Youth Council; 6 year member of the
Library Young Adult Advisory Committee; ASB Student Government Representative; Rotary Interact
Club; Sea Scout Base Youth Board Member; Counselor in Training Program; TAP program and much
more! Hannah has also been a lifelong participant in recreation programs and currently employed
as a Recreation Leader! Hannah is pictured with her family.
'RACT CLASSES
AER Is HERE - Summer camp and surf class registration began March 26
i camp and surf information available online and in the 2007 Summer
ecial Preview. This brochure was delivered to all local schools, resorts
hotels, beach rental companies and businesses located near the beach.
Vith the predicted warm summer ahead, we anticipate a good turnout
for the beach camps and classes this year.
Recreation Et Senior Services Division Monthly Activities Report
Page 4
GET FIT NEWPORT - Ryan Putz who owns and operates Beach Boot Camp 01
LLC. will be offering classes weekend mornings, early evenings anc
• Saturday mornings on the beach at the 28th St. Beach Boot Camp. This
class is designed to provide a complete resistance workout using
medicine balls, body bars and strength bands. Classes are open to all
fitness levels.
AQUATICS - On March 22nd recreation staff met with Newport -Mesa staff
the scheduled closure of MBAC. A tentative summer schedule for all the user groups is currently in
the works and it wilt close for summer the first part of May. The City programs that will be affected
include weekend /weekday swim lessons, recreation swim, adult lap swim, the new SWIM (Summer
Work Internship l2 Mentoring Program), the contracted youth programs - including CdM Junior Water
Polo and Newport Beach Aquatics Club Youth Swim Team, Sage Hill High School rental and other
summer rentals that are normally scheduled each year. The tentative summer schedule should
allow for the majority of the contracted and rental user groups to use another one of the existing
50M pools in Newport Beach or in Costa Mesa.
Rentals at MBAC for March 2007
• Sage Hill rental: Monday- Friday from 6 -8pm in the deep end.
• CdM Girls Water Polo: Saturday morning practices in the deep end and a few
evening practices through the end of March.
RECREATION DIVISION SPECIAL EVENTS
CDM 5K - Planning is underway for the 26th Annual CdM 5k, 2 -mile fun walk and 1K Dolphin Dash.
• The committee has gotten the brochure done and is out to print. This event is done in partnership
with the Corona del Mar Chamber of Commerce.
Hop INTO SPRING - the 3rd annual Flashlight Egg Hunt was held March 30. This fun - filled event
featured activities for children of all ages, including:
• five separate egg hunts divided by age groups
• bouncers
• holiday crafts
• carnival games
• and photos with Freckles the Bunny
Throughout the event, Youth Council sold food with entertainment provided from recreation classes
and Newport -Mesa Unified School District music groups.
• CATCH THE HEALTHY WAVE - The kick off event for Catch the Healthy Wave was held March 24, where
spectators learned how the Recreation Et Senior Services Department is providing incentives such as
hats, beach towels, iPods and more! The list of healthy classes are listed in the Newport Navigator.
The event included a warm up, stretching session by Assistant City Manager Dave Kiff, a free
healthy breakfast, class demonstrations, statistics about health 8: exercise, free t- shirts for
11
Recreation & Senior Services Division Monthly Activities Report
Page 5
everyone, a kids zone with games £t obstacle courses, a healthy fun walk, free blood pressure
checks from the Newport Beach Fire Department, and local health related vendors.
FACILITIES USE & REPAIRS
During the period of Feb 16. 2006 - March 15. 2007 there were:
• 15 Picnic /Park Area Rentals
25 Room Rentals
• 16 Field Rentals
• • 8 Gym Rentals
During this period, park and picnic area rentals have started to slow down, which is typical of this
time of year.
There were total of (0) wedding reservation rentals for this period:
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are
the number of times they stopped and spoke to customers other than requested calls. Due to the
timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will
receive April summary)
During the month of Feb Park Patrol had the following contacts:
1. Requested Calls
Q 43 with Youth Sports Groups
D 20 Field related issues /checks- monitored use of fields by Youth Sports organizations and
club teams, monitored all closed athletic fields and reminded numerous groups not to use
fields that are closed for repairs, turned on /off field lights, reported goal posts unlocked at
several fields. Reported goal posts left up at Buffalo Hills, advised Rugby group that alcohol
related signage is not permitted at NB fields,
0 4 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various
parks.
• 0 37 Community Center issues /checks: unlocked and locked various community center
rooms /gyms, checked on weekly meetings at community rooms,
0 5 Playground checks - checked all playgrounds for safety issues and vandalism,
Recreation 8 Senior Services Division Monthly Activities Report
Page 6
0 10 other- monitored and warned numerous commercial photographers at Little Corona
Beach, advised numerous park visitors to keep their dogs on leashes. Stopped private tennis
instructor at Bonita Canyon Park,
• 0 2 Pre -event check
0 2 Post -event checks
2. Public Contacts
0 29 education
2 alcohol
0 16 dog related
Additional Info: During the month of February, we selected and hired a new Park Patrol
Officer, Richard Miller. Richard came to us from the California State Parks. He worked at
Huntington and Bolsa Chica State Beaches.
Written Warnings Issued- 0
Citations Issued- 2 for parking violations at Bonita Creek Park and City Hall.
SPECIAL EVENTS PERMITS
As of March 15, 2007, there were 62 Special Event Permits processed and issued for the year.
Those events of note for this period are:
Spirt Run- Fasion Island,
March 25, 2007 Attendance:6000
Catch the Health Wave Kickoff- Grant Howald Park,
March 24, 2007 Attendance: 100
• Flashlight Egg Hunt - Bonita Creek Park,
March 30, 2007, Attendance: 3000
FACILITIES USE AND REPAIRS
Mariners Park Tot Lot - Ready, set, go. The construction and installation of the Mariners Park Tot
Lot is scheduled to begin early April completed by early May. The renovation will include the
construction of a new 24' diameter 2 -5 year old play area, installation of new ADA compliant
playground equipment in the existing pit and installation of safety surfacing. The project is being
funded through two grant sources, the California Integrated Waste Management Board and
Proposition 12. The newly renovated and expanded play areas will be a great addition to the
busiest playground in the City!
Peninsula Park - Safety surfacing to allow ADA access and a Space Net will be installed at Peninsula
Park during the month of April. What is a Space Net you ask ? ?? Look for a photo of the completed
project in next month's newsletter!
West Newport Community Center - New lockers are set to be installed at the West Newport
Community Center. Thank you to the concrete crew and the carpenters shop for their assistance in
preparing the area for installation of the new lockers!
• Newport Coast Community Center Update - On March 19, staff presented a program and facility
plan to the Newport Coast Advisory Committee (NCAC). As part of the presentation, staff reviewed
the proposed hours of operation and the priority use schedule along with an overview of the
programs that wilt be offered beginning mid - September. The classes wilt be advertised in the fall
Newport Navigator and mailed the 2nd week of August to all Newport Beach residents. Programs
Recreation Q Senior Services Division Monthly Activities Report
Page 7
for the Center will include activities for all ages, with an emphasis in gymnastics, preschool, teen
sports, fitness and exercise and adult sports.
• Lastly, staff discussed Grand Opening scheduled for Saturday morning, September 15. The project
is currently 3 weeks ahead of schedule, and so the Grand Opening date may change if the current
schedule holds. Overall, the NCAC was very pleased with the programming plan and overall
construction project.
•
11
Recreation & Senior Services Division Monthly Activities Report
Page 8
SENIOR SERVICES
• To: Parks, Beaches Et Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
New Building - The newly forming OASIS Building Fundraising Committee held an informational
luncheon for invited community members to begin the process of raising money to build a new
seniorcenter. This committee is being headed up by Evelyn Hart, Ed Romeo and Dr. Gwyn Parry.
It was a very successful day with many informative comments by the Architect and Dr. Afable, CEO
for Hoag Hospital. They worked on setting goals and developing guidelines for the committee.
Lecture - Hoag held a lecture on Reducing Your Risk of Colon Cancer on March 7. Eliz Perez, RN,
who is the oncology Coordinator for the Hoag Cancer Center, was the presenter. She covered how
to reduce your risk of Colon Cancer by understanding the importance of screening and how to lower
your risk by incorporating important lifestyle changes.
Casino Night - The Friends of OASIS have been busy planning for the Casino Night Fundraiser. This
year they are doing it on their own by way of a large committee. Staff thought it was more
appropriate to not be as involved given that it is really a money maker for the Friends. Staff has
assisted them by providing information from past events. The event was open to the general
public.
• Pacific Symphony - Pacific Symphony performed at the Center this month through a grant from the
Newport Beach Arts Commission. They provided a string quartet featuring pop standards and
classical favorites.
Trips - The travel office escorted groups to the following areas this month: La Quinta Arts Festival,
Nethercutt Museum, Laughlin, the Greek Isles Cruising, Death Valley, the French Riviera, and
Washington DC.
Taxes - The tax program is going as strong as ever. We have 9 tax counselors working 4 days a
week to complete as many returns as they can possibly do. Half of the counselors are now e- filing
the returns which is helping people to get back their returns earlier. During this time of year, there
is never enough space so the office is crazy. We hope to address these types of issues with the
Architect in designing the new facility.
•
Recreation Ft Senior Services Division Monthly Activities Report
Kitchen Et Home Delivered Meals
Page 9
Travel Office
Gift Shop
Library
PARTICIPANTS ATTENDING
President
Treasurer
8,879 CUSTOMERS
RECREATIONAL CLASSES
Taxes
Lifeline Screening
3,984 CUSTOMERS
• PERSONALIZED SERVICES PROVIDED
UCI Lecture - Heart Failure
24
1,847 CUSTOMERS
Includes:
13
Blood Pressure
56
Housing counseling
45
Braille
0
Information/ Referral
980
Counseling- persons
50
Legal Assistance
7
Eldercare
8
Senior Assessment(hrs)
45
Employment
25
Telephone Reassurance
304
HICAP
5
Visual Screening
5
Tax
117
Transportation
200
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van/ Shuttle 958
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes:
Kitchen Et Home Delivered Meals
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
• PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS
Day Trips Long Trips
Palm Springs Air Museum 21 Monarch Magic
The Getty Villa 42
Sycuan Casino 34
958 CUSTOMERS
1,377 CUSTOMERS
1,411.00 HOURS
('equiv. to 9 full -time employees)
SPECIAL EVENTS /SCREENINGS /LECTURES
Computer Friends
35
OASIS Golfers
Movie - Invicible
25
Sunday Movies -
Fabulous February Luncheon
180
An Affair to Remember
Lifeline Screening
85
Anything Goes
UCI Lecture - Heart Failure
24
Boy Meets Girl
Hoag Lecture
13
11
115 CUSTOMERS
52
598 PERSONS
160
18
37
21
� c�EW PORT
°
• u �
[ /FO PH
PB &R Corn ission Agenda
Item No. If
Apri13, 2007
TO:
FROM:
Parks, Beaches and Recreation Commission
General Services Director
SUBJECT: Reforestation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission approve the reforestation
request of Elliot Lowe, property owner at 1973 Port Provence Place.
Discussion
City Council Policy G -1, Reforestation of City Trees requires that individual property owners living
within a legally established community association area with mandatory association membership
• must petition for reforestation through their respective association.
Per City Council Policy G -1, the City has received a request from the Harbor View Community
Association, Board of Directors approving the removal of the City Evergreen Pear parkway tree
adjacent to 1973 Port Provence Place.
The property owner has complied with the requirements of the G -I Policy, and has agreed to assume
the full cost of the removal and replacement of the City tree, approximately $351.00 ($195 for a 24"
box replacement tree and $156 removal).
Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the
request.
The Harbor View Community Association and Mr. Elliot Lowe have received a copy of this report
and a notice oftjie Commission meeting.
Very
Mark
Attachments: (A)
• (B)
(C)
(D)
(E)
Harbor View Community Association, Board of Directors Letter
Tree Removal Request Application
Tree Inspection and Tree Inventory Detail
Photos
Area Map
11
0-.W�w
Harbor View Community Association
March 6, 2007
John Conway, Urban Forester
City of Newport Beach
General Services Department
3300 Newport Blvd.
Newport Beach, CA 92658
RE: 1973 PORT PROVENCE PLACE
Dear John Conway,
The Harbor View Community Board of Director has been made aware of the removal of
the tree at 1973 Port Provence Place. We are in support of the removal of the Evergreen
Pear tree as requested by Mr. Lowe, as well, as the replacement of another tree in the City
of Newport Beach.
• Should you have any questions regarding this matter, do not hesitate to call my office at
(949) 450 -1515.
•
Sincerely,
VILLAGEWAY MANAGEMENT, INC.
Erin Wilkinson
Property Manager
At the Direction of the Board of Directors
cc: Elliot Lowe
1973 Port Provence Place
Newport Beach, CA 92660
Villageway Property Management, P.O. Box 4708, Irvine CA 92616
949 - 450 -1515 Phone / 949 - 585 -0146 Fax
WjllagewayoWtojmm ua r View 063U, dscap LandeeW Co pX200M973 Pon Provence tree rams 030607. doc
0
CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
� x- (—
Indicate the number and specie(s),(if known) of tree(s).
Located at 0 _2 3 h r t fmrJ-ey cc 2�4(Ce
Please be as specific as possible
Requestor
Property Owner
Community Association
Other
•Signature:
Print Name:���
Address/ Phone (Daytime) / Email
`t 9) 5.s`2 -l63y we,>
Date: ,2 /100
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or more)
Please provide copies of photos, bills, documents or anv other related
material that will verify the checked items.
=Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
( *Greater than $500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arboricultural methods.
In advanced state of decline with no prospect of recovery.
=Hazardous Defective, potential to fail, could cause damage to persons /property upon
failure. Assessment by Urban Forester will identify structural defects, parts
• likely to fail, targets -if fails, procedures and actions to abate.
=Beautification In conjunction with a City Council- approved City, commercial, neighborhood,
Project or community association beautification program.
Section B. For Reforestation Requests Only
Revised 05/20L4
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating
• hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the
problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
As initiated by:
Property Owner
Community Association
Other
Check all items applicable:
Tree(s) causing curb, gutter, sidewalk or underground utilities damage.
Wrong tree species for location
View encroachment
Area has clearly defined contiguous boundaries that include the tree(s) proposed.
Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
up to 500' in either direction from the location of the proposed reforestation site) as well as the
• endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated
by the General Services Department using the City tree maintenance contractor.
*There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual
City Council Policy G-1 for additional information.
Requestor Comments: ���37 t 4,y z—et t-f c- u
• Removals, except emergency, will be subject to the notification processes, time frames and authority as
specified in the City Council G -1 Policy.
Revised 052004
Name:
horal services lartmm
Address:
Phone Number
TREE INSPECTION REPORT
Elliot A. Lowe
1973 Port Provence Place
(949) 644 -2417 / home
(949) 932 -1630 /work
Request: The property owner is requesting of the General Services Department
staff, the removal of one City Evergreen Pear tree based on the criteria
of City Council Policy G -1, Reforestation of City Trees.
Botanical Name: Pyrus kawakamii — Evergreen Pear
Designated Street Tree: Firmiana simplex — Chinese Parasol Tree
Estimated Tree Value: $1,380.00
Damage: N/A
• Parkway: Concrete Brick Turf Other
Comments: A field inspection confirmed a healthy City tree with no apparent
property damage.
Inspected by: f_ ','�� ��` � Date: March 21, 2007
John Co way, Urban Fo ester
Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation
ommission�for review and approval.
Reviewed by: �+""� // - Date: March 21, 2007
Reviewed by:
Superintendent
3
3�7
----------------------------------------------------------:-----------------------------------------------
home methodology help sign
off
Inventory Detail Search Results
Dist:
3
Address:
1973 PORT PROVENCE PL
Fictitious:
No
Location:
Front -1
On Address:
1973 PORT PROVENCE PL
Species:
Pyrus kawakamii, EVERGREEN PEAR
DBH /Height:
7 -12 / 15 -30
Parkway Size:
S
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$1,380
• WCA Work History
Date Work Type Amount
7114/2005 Grid Pruning $39.00
7/30/2001 Grid Trimming $39.00
9/10/1999 Grid Trimming $39.00
Other Work History
Date Work Type
Notes
0
Crew
Job# Crew
8474 RUBEN
CORNEJO
4184 MIGUEL
MACIAS
JAMES
2866 CHARLES
WORKING
Acct# Min
ArborAccess Forum.
Email your Area
Manager and CSR
View sent Email
Messages
View_ WCA Phone
-- Directory
Specialty Tre e Plantin
Stock
Inventory Detail Search Results Page 1 of 1
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TO:
FROM:
SUBJECT:
corm softes
Parks, Beaches and Recreation Commission
General Services Director
Tree Donation Request
Recommendation
PB &R Commission Agenda
Item No.
April 3, 2007
Staff recommends that the Parks, Beaches and Recreation Commission approve a tree donation
request at Bonita Canyon Sports Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations
• within the City. The policy is structured to establish a fair and uniform procedure for making gifts to
the City, and to make the donation process easier for staff and donors.
Per City Council Policy B -17, the City has received a donation request from Chairman Howard Hall,
of Stop Polluting Our Newport (SPON), to donate a tree at Bonita Canyon Sports Park (Attachment
A). The donated tree (Attachment B) will be a Melaleuca linariifolia (Flaxleaf Paperbark) tree, and
will be planted from a 36" box container. Staff selected this particular tree variety that will
compliment the existing trees at the proposed location (Attachments C & D).
Since the value of the tree is greater than $1,000.00, and the donors are recognizing an individual
that has provided distinguished long term and or significant service to the City, this donation is
eligible to receive a 5" x 7" dedicatory plaque (Attachment E), which complies with City Council
Policy B -17.
Chairman Howard Hall, Council Member Keith D. Curry, and the Bonita Canyon Maintenance
Association have received a copy of this report and a notice of the Commission meeting.
Very
Mark Harmon
Attachments: (A)
(B)
(C)
(D)
(E)
Chairman Howard Hall's donation request letter
Melaleuca linariifolia tree picture
Proposed tree planting location
Map
Plaque verbiage
0
March 15, 2007
Mr. Mark Harmon
General Services Director
City of Newport Beach
Newport Beach, CA
Dear Mr. Harmon,
Last week I had a conference with Randy Kearns, Park Maintenance Supervisor, about donating
a 36' box tree with plaque to the City of Newport Beach.
Mr. Kearns advised that the donation would need to be $1400.00 and the tree and plaque could
be located at Bonita Canyon Sports Park. He also stated a 5 "x7" plaque conforming to
previously approved rules could be proposed. I told him that the plaque would be honoring
Elaine Linhoff with the tenth presentation of the Frank and Frances Robinson Environmental
Award. This award is given by SPON to those persons that have made a considerable and
significant lifetime contribution to the environment in the Newport Beach area.
• Both the tree and the plaque expenditure were approved at a SPON Steering Committee meeting
on March 12, 2007. They directed me to make the appropriate application to the city. I also
understand that the bronze plaque will be supplied by SPON.
I am hopefW this application will meet with your approval. I will also be available for the Parks
Commission meeting on April 3, 2007, pending your recommendation.
Sincerely,
♦ ,,
Howard Hall
SPON Chairman
Frank & Frances Robinson
Environmental Award Committee
•
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Frank and Frances Robinson
Environmental Award
1. Gary Lovell
2. Dr. Jan Vandersloot
3. Jean Watt
4. Nancy & Jack Skinner
5. Bob & Susan Caustin
6. Virginia Herberts
7. Fern Pirkle
8. Gene Atherton
9. Louise Greeley
10. Elaine Linhoff
April 12, 1997
April 25, 1998
May 8, 1999
June 2, 2000
April 28, 2001
May 18, 2002
June 28, 2003
December 4, 2005
January 8, 2005
May 19, 2007
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TO:
FROM:
SUBJECT
Gond S m
Parks, Beaches and Recreation Commission
General Services Director
Tree Donation Request
Recommendation
PB &R Commission Agenda
Item No. C
April 3, 2007
Staff recommends that the Parks, Beaches and Recreation Commission approve a tree donation
request at Castaways Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations
within the City. The policy is structured to establish a fair and uniform procedure for making gifts to
the City, and to make the donation process easier for staff and donors.
Per City Council Policy B -17, the City has received a donation request from Mr. and Mrs. Ward
Mace (Attachment A) to donate a tree at Castaways Park. The donated tree (Attachment B) will be a
Black Oak tree, and will be planted from a 36" box container. Staff selected this particular tree
variety that will compliment the existing trees at the proposed location (Attachments C & D).
Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a dedicatory
plaque; however, Mr. and Mrs. Ward have opted not to have a dedicatory plaque, which complies
with City Council Policy B -17.
Mr. and Mrs. Ward Mace, Council Member Don Webb, Castaways Homeowners Association, and
Dover Shores Community Association have received a copy of this report and a notice of the
Commission meeting.
Very respect y,
Mark Harmon
• Attachments: (A) Mr. and Mrs. Ward Mace Gifts for Tomorrow Order Request Form
(B) Oak tree picture
(C) Proposed tree planting location
(D) Map
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DEDICATION PLAQUE INFO
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To: Parks, Beaches and Recreation Commission
From: Sean Levin, Recreation Manager
Re: AYSO Presentation — Lights for Lincoln Athletic Center Field #3
Item 7
April 3, 2007
RECOMMENDATION
Consider the request by AYSO to gather public input at a future Commission meeting to install
Lights at Lincoln Athletic Center Field #3
BACKGROUND
A shortage of field space, especially lighted hours, continues to be a real issue throughout the City.
Demand far outweighs supply.
Lincoln Athletic Center is owned by the NMUSD and leased by the City for public youth sports use
and gym usage. The facility currently has two lit fields that are maintained, scheduled and
operated by the City. Staff has had conversations with NMUSD staff and they are not opposed to
this project in concept.
Attachments:
1. Musco Budget Estimate
2. Musco Illumination Summary
3. Lincoln Field Light Addition
4. Aerial Photo with 150' Spill Line
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Lincoln Elementary School Soccer
Corona Del Mar, California
Date: March 20, 2007
To: Gary Wright
Light- Structure Green TM System delivered to your site in Five Easy PiecesTM
• Four (4) Pre -cast concrete bases
• Four (4) 70' Galvanized steel poles
• UL Listed remote electrical component enclosure
• Pale length wire harness
• Twenty (23) Factory -aimed and assembled luminaires
Also Includes:
• Energy savings of more than 50% over a standard lighting system
• 50% less spill and glare light than Musco's prior industry leading technology
• 10 -Year warranty including ten years parts, two years labor. Lamps are warranted for two years, with the
first year including lamps and labor, and the second year lamps only
• Constant light level of 30 footcandles, +1- 10% per IESNA RP -06 -01
• DSA: This project is on school property, and must therefore comply to California Building Code,
Title 24 requirements. Musco will supply complete pole and foundation structural drawings, per
Title 24 requirements, ready for submittal to DSA by the project Architect /Engineer of Record.
• Sales tax on the equipment is not included as part of this budget estimate.
Budget Estimate
Musco's Light Structure GreenT°" as described above and delivered to the job site: $ 58,000.00
Installation of Musco's Light Structure Greens : $ 15,000.00
Installation of electrical system (conduit, wire, switch -gear, etc.): $ 45,000.00
Electrical Engineering Design Services (includes submittal of plans to DSA): $ 7,500.00
DSA plan processing and required inspection fees: $ 5,000.00
Contingency (Approximately 10% of project costs): $ 13,000.00
Estimated Project Total: $143,500.00
Optional Adder: Musco's Constant 25 Warranty, includes:
Musco Constant 251" warranty and maintenance program that eliminates 100% of your
maintenance costs for 25 years, including labor and materials — Based on 500 hours of annual
usage
• Guaranteed constant light level of 30 foot - candles for 25 years, +/- 10% per IESNA RP -06 -01
• Control Linke Control & Monitoring System for flexible control and solid management of your lighting
system
• Additive Cost: $7,700.00
Terms
Payment of 25% of the contract price is required with order. The contract balance is due no later than 30 days
after invoice date.
• Late payment will be subject to service charges of 1 '/2% per month (18% APR).
Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule.
It will be the responsibility of the wholesaler to ensure that Musco is aware of this delivery timeframe. We will
expect payment within the terms described above unless there is a written statement from Musco's corporate
headquarters stating the acceptance of different terms.
• Delivery to the job site from the time of order, submittal approval, receipt of stamped /signed
approved DSA drawings and contact information for the DSA fabrication inspector, and confirmation
of order details including voltage /phase and pole locations is approximately 45 days. Due to the
built -in custom light control per luminaire, pole locations need to be confirmed prior to production.
Changes to pole locations after the product is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to one location
• Field size of 330'x 190' for Soccer field
• Voltage and Phase per electrical system requirement (TBD)
• Structural code and wind speed = 2001 CBC -C, 70 MPH
• Confirmation of pole locations prior to production
• Thank you for considering Musco for your sports- lighting needs. Please contact me with any questions.
Mike Marchetti
Project Manager
Phone: 949 - 754 -0503
E -mail: mike.marchetti @musco.com
Fax: 949- 754 -0637
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CDM AYSO Region 57
Field Lighting Addition
Lincoln Athletic Center
$150,000 Donation Proposal
Version 1.0
March 23, 2007
Presented by:
Gary Wright
Executive Board Member
CDM AYSO Region 57
3/29/2007 Lincoln Field Lighting Addition page 5
Lincoln Field Lighting Addition
CDM Region 57 AYSO Board of Directors proposes to donate additional field lighting at the Lincoln Athletic
• Center. The Center's current lighting serves two diamonds for baseball or two fields for soccer. The
expansion would light a dedicated soccer field commonly known as Lincoln 3.
Background
The American Youth Soccer Organization (AYSO) is a non - profit, all volunteer organization. Our
motto is "Everyone Plays." Our objectives are to teach, promote, and develop Youth soccer; to
develop our youngsters in body and character and to facilitate a positive experience of soccer
competition for such youths. Providing every youth the opportunity to PARTICIPATE is
uppermost in our minds.
AYSO Region 57 encompasses the communities of East Newport Beach, Corona Del Mar,
Balboa Island, Newport Coast, and North Newport Beach. The Region is bordered to the west
by the Newport Bay, to the south by the Pacific Ocean, to the east by the City limits of Laguna
Beach and to the north by the 73 Freeway (corresponding to City of Newport Beach council
districts 4, 5, 6, and 7).
In our 2006 -2007 season, we served 2,957 children aged 4 years to 19 years old; 2,149 players
in the Fall season, and 808 players in the Spring season.
AYSO Region 57 spends over $30,000 annually on maintenance of the fields, in addition to the
cost of striping, field equipment (goals, nets, corner flags, first aid). Many of these fields are
• shared with adult and club soccer teams who benefit from these improvements but do not share
any of the costs. Region 57 also pays the City a fee for field lighting and Park Patrol, and pays
NMUSD for the use of their facilities.
Proposal
CDM Region 57 AYSO Board of Directors proposes to donate expanded field lighting at the
Lincoln Athletic Center. The budget estimate of $150,000 includes:
•
Musco Lighting's Light- Structure GreenTm prefabricated 4 -pole
lighting system
Engineering design, Division of the State Architect (DSA) plan processing and inspection,
installation, and equipment as described in the attached Budget Estimate.
This project is on NMUSD school property, and is designed to comply with California Building
Code, Title 24 requirements.
Musco's Constant 25 Warranty
25 -year warranty and maintenance program as described in the attached Budget Estimate.
3/29/2007 Lincoln Field Lighting Addition page 6
Why Now?
Competition for fields is increasing
Player population is growing in both youth and adult sports. AYSO now faces year -round
• competition for fields from new leagues: lacrosse, adult soccer, and club soccer.
Field allocations to AYSO soccer have decreased
Region 57 was allocated 33% fewer fields (12) for its 2006 Fall season, down from 18 fields in
its 2004 Fall season. Only two of these fields were lighted; both were restricted from use after 8
PM, and one was available only one day per week. Region 57 received zero lighted fields for its
2007 Spring season.
No new, lighted soccer fields planned
There are no new, lighted soccer fields planned in the City, and City Council has eliminated a
proposed soccer field from the Newport Center Park site
AYSO National Regulations mandate smaller teams
Region 57 is obligated to comply with AYSO National Regulations that dictate team sizes by age
division. In the 2007 Fall season, this translates into more practices and games played by more
teams, requiring more field time. For example, in the U10 division, there will be an increase of
16 teams, from 40 to 56 (assuming no growth in player count from 2006). U10 will need 112
practice slots and 28 game slots per week.
Benefits to the Community
Increases available lighted soccer fields by 33%
Adds a dedicated, lighted soccer field to the shared facilities (baseball and soccer) at Arroyo and
Lincoln 1 & 2.
Increases available field time for training sessions, team practice
and games
During Pacific Standard Time, the field could accommodate 12 practice slots per evening, up
from zero.
Provides flexibility for rescheduling
The Fall 2006 season field schedule had no allowance for rainout — any rainout could not be
made up, especially during the Playoffs which relied on lighted fields. Luckily there was only one
rainout — a Monday night game.
Increases utilization of City - leased facilities
Taxpayers get more value from the current City expenditure to lease the Lincoln Athletic
Center from NMUSD.
3/29/2007 Lincoln Field Lighting Addition page 7
Impact to the Neighborhood
Additional lighting provides the minimum illumination acceptable to
the State
• The average field illumination is 30 foot - candles, which is the same brightness of existing
lighting on Lincoln 1 & 2.
Spill light falls entirely on public right -of -way
70' poles minimize the spill light to a maximum of .20 foot - candles adjacent to the nearest
private property line. See attached aerial photo showing 150' spill line.
Electronic controls manage time of use
Key cards and remote control by the City insure that only authorized users may turn on the
lights, and they may be turned off remotely by the City if needed.
Similar lighting in use below Turtle Rock and Turtle Ridge view
homes in Irvine
The proposed lighting is similar to lighting recently installed at the new UCI field complex and
Irvine's Las Lomas Park (just outside the City of Newport Beach boundary north of the 73
Tollroad).
Community Outreach
TBD
Region 57 will conduct preliminary outreach to homes immediately adjacent to the field and the
Spyglass Hills HOA prior to the April 3, 2007 PBR Commission meeting.
Support Needed from the City of Newport Beach
1. Recommendation by PBR Commission
2. City Council Support Resolution to NMUSD
3/29/2007 Lincoln Field Lighting Addition page 8
•
Attachments
1. Budget Estimate
2. Contractor Information
3. Illumination Summary
4. Equipment Layout
5. Aerial Photo with 150' Spill Line
3/29/2007 Lincoln Field Lighting Addition page 9
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Item 8
April 3, 2007
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To: Parks, Beaches and Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Sean Levin, Recreation Manager
Matthew Lohr, Recreation Manager
Re: Recreation ft Senior Services Department Annual Budget-Et Supplemental Requests
RECOMMENDATION
Receive and file.
BACKGROUND
Each year, the City must adopt an annual operating budget. Staff began work on FY 2007/08 budget
in November with revenue estimates and calculating costs to operate the Department at the same
level in services and programs then the last FY. The staff submits "Supplemental Requests" to the
City Manager the City Council to review, which would be an increase or enhancement to current
program level over the current FY.
This year, staff has requested two major Supplemental funding for:
• Start -up and Operation of the Newport Coast Community Center (NCCC)
• Additional funding for Park Patrol Program
Staff presented this to the Budget Committee on February 26, some revisions have been made since
the budget committee has met as the City Manager and City Council have provided additional
guidelines for staff.
Attachment
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• 'I - ADMINISTRATION
Front Office and Public Counter Services
Fiscal Services
Web Site and Online Registration
PB &R Commission Support
1 Ao04 10°%
SENIOR SERVICES
Recreational Programs
Educational Classes
Congregate and Home Delivered Meals
Transportation Program
Outreach Services
Family Support Services
Special Events
Information and Referral
Facility Management /Reservations
admin: $520,848
71% 1® Recreation: $3,854,863
❑ Senior Services: $1,046,527
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Foundations, Booster Clubs and Support Groups
Current Foundations with Department /City Sponsored
1. Friends of OASIS
. 2. Newport Beach Public Library Foundation
3. Newport Beach Arts Foundation
4. Friends of the Library
5. Newport Theater Arts Foundation
6. Balboa Performing Arts Foundation
7. Newport Beach Film Festival
Current Competing Fundraising Groups
1. CdM Booster Club
2. Boys Et Girls Club
3. Newport Aquatic Center
4. NHHS Booster Club
5. CdM Aquatic Foundation
6. Newport Sea Base
7. Newport Center Park
8. Nautical Museum
9. Centennial McFadden Legacy Project
10. Environmental Nature Center
11. Newport Bay Naturalists Et Friends
12. Newport Harbor Education Foundation
• 13. Mariners Foundation, Ensign Foundation, Eastbluff Foundation, et al.
' 14. Hoag Hospital Foundation
15. Newport Sports Collection Foundation
16. Girl Scouts
17. Youth Sports Group — AYSO 57, Newport Harbor Baseball, NB Little League,
Pacific Coast Fast Pitch, Junior All American Football
Community Service Award
• This award is given annually by the Parks, Beaches and Recreation Commission to
recognize an individual or group that has contributed time, energy and /or donations
for Recreation, Parks or Senior programs. This award enables the Parks, Beaches and
Recreation Commission to _show their appreciation publicly_to those individuals who
contribute to the community and to encourage involvement in the community.
Procedure:
Nominations will be accepted from staff and residents anytime throughout the year.
Deleted: annuauy
A subcommittee of the Parks, Beaches and Recreation Commission and staff will
review the nominations and present their recommendations to the full commission for
Deleted: the top two
review in closed session for final vote. Presentation to the award winner will be
made at a future Parks, Beaches and Recreation Commission meeting.
Guide_l_i_nes for Nomination
Deleted: criteria
1. 5houl d__be a resident of the City of Newport Beach or actively teaching or
Deleted: Must
volunteering in COminunity, programs.
" Deleted: City of Newport Beach
2. 5hould_be active in Recreation,. Parks or Senior programs for at least one year.
Deleted: Melt
3. Should demonstrate significant contributions (time, expertise or monetary) to
the city, department or a special program.
4. Should demonstrate good citizenship, sportsmanship, dedication or involvement
in Recreation, Parks or Senior programs.
5. Nomination form must be completed and submitted to the-Recreation and
Senior Services Department for consideratiory. Nominations will not be carried
Deleted: superintendent
over from year to year and must be resubmitted. There can be no anonymous
nominations.
• Formatted: Centered
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Parks, Beaches and Recreation Commission
• Community Service Award
Nomination Form
Name of Nominee
Address
Phone Fax e -mail
Program involvement
Explain why you are nominating this person
(Please attach additional pages if necessary)
• Your name
Relationship to Nomi
Your email
Please submit this application for consideration to:
Community Service Awards
C/0 Recreation Et Senior Services Dept.
3300 Newport Blvd.
Newport Beach, CA 92663
For questions please call:..._949 644 3151
E
Phone
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