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HomeMy WebLinkAbout4/3/2007 - Agenda PacketAPRIL 3, 2007 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, April 3, 2007 - 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL DIRECTOR'S COMMENTS Director Morgan • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -6 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium. CONSENT CALENDAR 1. Minutes of the March 6. 2007 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Fc Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Reforestation Request. Approve reforestation request by Elliot Lowe of one City Evergreen Pear tree adjacent to 1973 Port Provence Place. 5. Tree Donation. Approve donation by Howald Hall, SPON of one 36" box Melaleuca linariifolia tree to be located at Bonita Canyon Sports Park. 6. Tree Donation. Approve donation by Ward Mace, of one 36" box Black Oak tree to be located at Castaways Park. DISCUSSION / ACTION ITEMS 7. AYSO Presentation — Lights for Lincoln School Field #3. For consideration to discuss at a future meeting.. 8. FY 2007/08 Recreation It Senior Services Department Operating Budget. Discussion of FY 2007/08 budget. Action: File COMMITTEE REPORTS - • Park Development - Allen, Brown, Lugar • Recreation /Senior Activities - Brown, Lugar • Ad Hoc -- Budget - Garrett, Brown, Lugar Community Service Award - Garrett, Ruzicka Youth Sports Liaison - Ruzicka • Other -- Santa Ana River Vision Plan - Trapp, Garrett I/ I Memorial Committee - Garrett FUTURE AGENDA ITEMS -matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches It Recreation Commission Regular Meeting March 6, 2007 - 7pm Convened 7:06pm ROLL CALL Present: Tim Brown Bill Garrett Marie Marston Greg Ruzicka Cristine Trapp Absent Debra Allen Phillip Lugar Staff: Wes Morgan, RSS Director Mark Harmon, General Services Director Dan Sereno, Parks 8 Tree Superintendent Teri Craig, Admin Asst COMMUNITY SERVICE AWARD PRESENTATION • A plaque and certificates were presented to the OASIS Travel Volunteers/ • A plaque and certificate was presented to Hannah Rebekkah Dean. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the February 6, 2007 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Removed by Commissioner Ruzicka 5. Reforestation Request. Approve reforestation request by Stephen Hendlin of one City Rusty Leaf Fig parkway tree adjacent to 2006 Kewamee Drive. 6. Reforestation Request. Approve reforestation request by Eric Fults of one City Rusty Leaf Fig parkway tree adjacent to 2007 Kewamee Drive. 7. Reforestation Request. Approve reforestation request by Newport Hills Community Association of two Lemon Scented Gum park trees adjacent to Clubhouse located at 1900 Port Carlow Place. 8. Bench Donation. Approve donation by Deborah Scott of one "Huntington Beach" style bench to be located at 15' and Bay Avenue. 9. Bench Donation. Approve donation by Jack Malloy of one bench to be located at the Peninsula Park play area. 10. Tree Donation. Approve donation by Michele Ayres of one 36" box New Zealand Christmas tree to be located at the Galaxy View Park. 11. Tree / Bench Donation Request. Approve donation by Denise Battram of two 36" box Baily Acacia trees and one "Huntington Beach" style bench to be located at Spyglass Hill Park. Motion by Commissioner Brown to accept items 1.3 and 5 -11 of the Consent Calendar. Motion carried by acclamation. 4. Reforestation Request. Commissioner Ruzicka stated that he visited 2209 Channel Road and noted that he believes that people are being less then forthright he has digital pictures that prove that there is no hardscape damage. He went on to say that he does not mind complying with G -1 but noted that he finds it offensive when people are untruthful. He went on to say that Parks, Beaches ft Recreation Commission Regular Meeting March 6, 2007 - 7pm Page 2 this a probably a done deal as the request complies with the policy but that he would like someone to prove that there is hardscape damage. Chair Garrett stated that this is obviously a pretty large tree and it is possible that there has been hardscape damage in the past and asked staff if there was any record. He stated that for that large of a tree if it has not caused damage in the past it certainly will in the future without some mitigation. Commissioner Ruzicka admitted that the symmetry of the tree and the property does not match. Director Harmon stated that staff does indeed check out every single request and if either Dan Serreno or John Conway have any questions or concerns they will contact the other one as they are both certified arborists and discuss. Discussion ensued regarding cost estimates of the value of the tree. Director Harmon suggested that the Commission review the G -1 Policy and /or staff will bring a report to a future meeting on how values are attached to a tree. Commissioner Trapp agreed that the Commission should review the G -1 Policy. She agreed that it would be difficult to rubberstamp a value of a tree. Director Harmon reminded the Commission that the Carrotwood tree is listed as a problem tree. Chair Garrett opened the public discussion; hearing none the public discussion was closed. Motion by Commissioner Ruzicka to approve the reforestation request by Gloria Oaks of one City Carrotwood parkway tree adjacent to 2209 Channel Road. Motion carried by acclamation. DISCUSSION / ACTION ITEMS Director Harmon excused from the meeting at 7:41 pm 12. 1/1 Marine Memorial Location - Chair Garrett stated that when the committee was formed everyone had a different idea on where the memorial should be located. It was narrowed down to Back Bay View Park but since that had no place to park it was eliminated; another was the Newport Pier but since McFadden is being built there that was also put aside and Ensign View Park was selected because of the view, its quiet, parking and solace. He went on to say that the Committee is requesting that the Commission approve this location for the Memorial. Commissioner Brown asked if there was a conceptual plan as he was concerned that the memorial could obstruct views which could cause problems to homeowners. Chair Garrett stated that he had raised that same issue with the committee and there really is no design because the Arts Commission has become involved and they are in the process of putting out a RFP for ideas. He agreed that there would need to be public hearing once that design has been selected. He also noted that Newport Center Park would be an ideal location but was put aside because of the timeline of that park. Chair Garrett opened the public discussion: hearning none the public discussion was closed. Parks, Beaches £t Recreation Commission Regular Meeting March 6, 2007 - 7pm Page 3 Director Morgan stated that in the letter from Council Member Curry it is understood that there is sensitivity to issues that will have to be considered with the view and design and that a full community outreach would need to be done. Commissioner Brown stated that he agreed that Newport Center Park would be an ideal location because it appears now that the first phase will be funded. Chair Garrett suggested that some caveats be added to the motion regarding Newport Center and that a conceptual plan would need to be forwarded. Motion by Commissioner Ruzicka to tentatively approve Ensign View Park subject to revisiting the issue of other possible locations and subject to approval of the conceptual design plans and view impacts of the contiguous property. Motion failed for lack of second. Motion by Commissioner Brown to endorse Ensign View Park as a location and as an alternative site that the Committee also consider Newport Center Park and subject to approval of conceptual design plans and view impacts. Motion carried by acclamation. 13. Park Development Foundation - Director Morgan stated that this is the name for now because it could become more formal. He went on to say that the Budget Committee had met last week and had a very good discussion where this was discussed and was decided to bring it forward to the Commission to decide whether or not to include the Foundation in the budgetary recommendations as an advisory commission to the Council on how to finance things and doing business in the upcoming FY and so Commissioner Brown suggested that he values Commissioners Allen and Lugar's opinion on this and since the budget will not be discussed until next month that he would be infavor of tabling this discussion until next month. Chair Garrett stated that at the next 1/1 Committee Meeting they would be discussing fundraising and agreed that the Foundation discussion should wait until the next meeting. Discussion ensued. Director Morgan stated that he agreed that there are competing interest. Motion by Commissioner Brown to table the discussion of the Park Development Foundation until the next Commission meeting. Motion carried by acclamation. COMMITTEE REPORTS - Parks- Director Morgan stated that Newport Center Park and Marina Park are moving ahead. He believes that by May the Park Development Committee will meet to discuss Marina Park. As far as Newport Center Park, staff will proceed with Council direction for a passive park. RSS- Nothing to report. Budget- Director Morgan stated a report will be presented to the Commission in April. AD - Hoc Parks, Beaches It Recreation Commission Regular Meeting March 6, 2007 - 7pm Page 4 —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to report. Other —Santa Ana River Vision Plan- Nothing to report. — Memorial Committee- Discussed above. DIRECTOR'S COMMENTS - • Director Morgan that everything was going very well with the Newport Coast Community Center. • Superintendent Serreno stated that the Eagle Scout Project at Castaways Park is moving forward. Commissioner Ruzicka stated he would like to see the words added - Under penalty of perjury - to all tree removal forms. Chair Garrett agreed. Commissioner Brown stated that he is still looking for a report on how some control can be made on what is burned in the fire pits. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • Fire pit discussion on safety and to regulate what is burned • Discussion of possible implementation of Parks 8 Rec Foundation. • Appointment to Marina Park Committee • Tree Valuation • G -1 Policy Discussion ADJOURNMENT- 8:17pm Submitted by: Teri Craig, Admin Assistant • V TO: FROM III l I I I1� 17 11= 1111 I� 7i � i 70 PB &R Commission Agenda Item No. ),"' April 3, 2007 Parks, Beaches and Recreation Commission Parks and Trees Maintenance and Operations Support Superintendents SUBJECT: March Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1, Parks Maintenance Division staff continues coordinating with the Recreation Department regarding the complete renovation of the Mariners Park play area, and • installation of a new toddler play area. 2. Parks Maintenance Division staff coordinated with Public Works, the Police Department, and a private contractor regarding the installation of security fencing surrounding the Police Station, located at Santa Barbara Drive and Jamboree Road. This project impacts both irrigation lines and landscape, of which the contractor is responsible to take corrective actions and perform repairs as needed. 3. The Public Works Department completed the installation of a "bio- swale" on the east side of Newport Boulevard just south of 15`h Street. The project captures drainage from an industrial area, which stops it from free flowing into the Newport Harbor. The project's landscape and irrigation has been turned over to the Parks Division to maintain and monitor. 4. Parks Maintenance and contract staff assisted in preparation for the Little League's Opening Day festivities held at the Bonita Canyon Sports Park. These efforts were focused on making the site as attractive and user friendly as possible. 5. A planting renovation occurred adjacent to the play area of Bayside Park, with input from the adjacent neighbors. Active areas such as this need extra attention occasionally, to keep them looking nice. 6. John Gemme and Daniel Tovar, the two newest staff to join the Parks Division attended four (four hour) sessions of irrigation training hosted by Municipal Water District of Orange County. The sessions covered Irrigation Practices, Irrigation System Trouble Shooting, Controller Programming, and Irrigation Scheduling. 7. Pest Control Technician, Greg Lewis, who also has the distinction of being a State qualified Agricultural Advisor, provided staff with the required Annual Pesticide • Safety Training. Greg's training is very comprehensive, and important to assure that our staff use the pesticides safely, which in turn provides for the safety of park users. LJ 8. Parks and Trees Superintendent, Dan Sereno was invited to speak at Orange Coast College, by Professor Rick Harlow of the Ornamental Horticultural Department. Sereno presented to the students the opportunities of employment in park and tree maintenance in the public sector, his experience in contract management, pest control, irrigation systems, park maintenance and urban forestry. He also encouraged the students to continue their education, and seek professional licenses. Several speakers from the landscape and horticultural industry, have been invited to make presentations throughout the semester, this will give the students the opportunity to learn from working professionals about the jobs available in the horticulture industry. 9. Parks Division Maintenance staff attended the California Landscape Contractors Association's Landscape Industry Show at the Los Angeles Convention Center. Attending this conference allowed staff the opportunity to network with various vendors, and made aware of any industry changes. One such vendor, Bobbex, will be providing the City a sample of a rodent repellent that will be tested at Back Bay View Park, where rabbits have been problematic. 10. The Parks Maintenance Division staff had the Soil and Plant Laboratory, Incorporated perform an inspection, and they have confirmed that the record cold snap Southern California experienced in January caused most of the landscape damage observed along MacArthur Boulevard, at the Bonita Canyon Sports Park and several other Park sites. Soil and Plant Laboratory's Report indicates that while frost injury is responsible for most of the plant damage, there is an underlying disease problem. Phoma, a type of fungus, was isolated from branches exhibiting dieback and may have taken advantage of the stress caused by the cold weather. The Lab recommends that once the danger of another cold snap has passed, the plant material should be pruned back hard, removing affected tissue. After pruning, a fungicide may be applied to guard against the Phoma. As temperatures rise, a fertilizer should be applied to push new, healthy growth. 11. In July of 2006, Parks Maintenance Division staff identified that the geraniums in the much beloved footbridge planter boxes were suffering. All normal efforts to improve the appearance of the geraniums proved unsuccessful, so soil and plant tissue samples were taken to and analyzed at Soil and Plant Lab. The results revealed the underlining culprit, being a bacterial disease that impacts a limited number of plant types. The solution was a temporary replanting of the boxes with impatiens, which are not a host plant for the bacteria, which in turn simply allowed the bacteria to die off. Staff took • this as an opportunity to completely renovate the planter boxes, by including repairs to some leaks that had been identified, installing new irrigation, and applying a new coat of paint. E As planned the Impatiens were removed, and the traditional ivy geraniums installed. The timely replanting will allow for a full and flowery appearance by the beginning of summer, in time for our annual Corona del Mar events, and for visitors to admire. Upcoming Activities for April 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Continue to work with prospective donators. Trees Division Activities During the month of March, 840 trees were trimmed, and crews responded to 8 emergency tree calls. • 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Fashion Island, Newport Heights and Corona Del Mar areas as part of the City's overall grid trimming schedule. Additionally, a crew continues pruning trees in the Newport Coast area scheduled from October through April as part of the maintenance agreement between the City and the Newport Coast Community. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree Maintenance Division, and West Coast Arborists staffs have resulted in the root pruning of 851 trees to date. This effort will mitigate any potential property damage from City tree roots and provide for tree longevity in the urban forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. 3. The General Services Department had the company Rubber Sidewalks give a presentation to our General Services Department staff, and several engineers from the City of Garden Grove. The company presented their product which has been around since 1998, and consists of 2.5' x 2' x 2" thick heavy duty sidewalk paving tiles made of recycled tire rubber (five tires per tile). The paving tiles are designed for use in place of concrete sidewalks adjacent to trees. They offer a possible solution to chronically broken concrete due to tree root intrusion and could reduce pedestrian . injury. The presentation showed areas and Cities where they have been installed. The cost for the material is approximately $10.00 square foot with an additional $3.00- $5.00 square foot to install the grid system and the sub -base. Grants from the Integrated Waste Management Board are available to help fund a program. Director Harmon was interested in the presentation, and has coordinated with our Field and Tree Maintenance staff to identify possible pilot project sites. • 4. The attached Tree Activity Report summarizes requests and field activities performed during the past month. n U 11 Beach Maintenance Activities 1. Beach Maintenance Crewmembers have been making the most of the continued dry weather by getting an early start on the painting of the 180 beach trash bins along the oceanfront beach. After many years of painting the bins a safety blue color, a fresh new desert mesa color is being applied. The new color scheme matches with the existing lifeguard towers, and has gone a long way in appeasing oceanfront residents, who for many years have complained about the obtrusive blue bins interfering with their ocean views. In order to assure the bins do not obstruct the visibility of public safety vehicles, especially in the evening hours, engineering grade reflective sheeting is being used for the regulatory decals that are affixed to the bins. 2. Beach Maintenance staff is in the process of completing the bi- annual deep cleaning of the upper lots along the oceanfront beach in order to remove weeds and other buried debris. Since mechanical beach cleaning equipment generates tremendous amounts of dust, the upper lots closest to oceanfront homes can only be cleaned during the rainy season or when Santa Ana winds condition exist. The Beach Maintenance Division continues to ensure a safe and clean beach for visitors to recreate, by paying special attention to weather conditions while performing beach cleaning and grooming operations, which helps reduce the concerns of oceanfront residents. Y �, See attached General Services Department, Activities Report for February 2007. Ver y, respect • , Dan P. Sereno Parks and Trees Maintenance Superintendent Rick Greaney Operations Support Superintendent Attachments: (A) Tree Activity Report 2006 -2007 (B) General Services Department February Activities Report • • 0 r 1 LJ —L L BEAC/y 0 �2 '.. `i Al0 rQ�o a44 ` v, a DO a0 4� 1 'N N Alp 0 0 n Q 0 C Q N N N -O 0 N > Qer O O d o la 9QaJ r Q a U J a9i4a�a G k" aS o cU O R 1g4W W 0 0 a DO a0 O N 0 0 n Q Q N N N -O 0 N (D > O O Y Q r Q U d) r o w cU O R mo 0 0 w N Q o O OO Q a) E 1% C O .= O 2 7 N E Y N w U) U U o U a) N (D a' s I Y s Y O O O N N 0 0) OL 7 O O O Q O a� cu cu W LL W E E O ° 0 E ._ �H 4H a) ^E, a) v v v o o 0 0 0 f6 r o 0 0 0 o r o 0 r O O O O O O O N O k W O r O O r O O O 'n o 0 o O o 0 0 0 v o 0 0 0 0 d- O O M r (O N r O O O O O O N O O O O O co O 0) N O N N O O O O Co O V) N a w a +N' ^7 cr tea) LL C O N 0 0 CL CL Q C O (D 0 U) (D a' a) o � a) > m N (6 O O CC N m > O N ff, ` a d Q) W M >O N L(] r C O m V m Co O , ^W a) (D E a) O O E m m E o a 0 Q Q N -O (D > O O Y Q Q U aa) n a) r o w cU O mo 0 0 w N Q o ` U O OO Q a) E 1% C O .= O 2 7 E Y N w U) U U o U a) N (D w m _ s I Y s Y O O O N N 0 0) OL 7 O O O Q O cu cu W LL W E E O ° 0 o E ._ �H 4H a) ^E, a) a) a) N a) W W a) U') f6 00 N 0 • 49 CLAIM REMOVALS Fiscal Year 2006- 2007 MONTH TREE # LOCATION July -O6 0 August -06 1 2200 Heather Lane 2 413 Dahlia Avenue 1 415 Dahlia Avenue 1 520 Dahlia Avenue 1 1902 West Balboa Blvd 1 1746 Tradewinds Lane 1 Begonia Park, CDM 1 2221 Aralia Street 1 3201 Via Lido Bridge 1 1300 Ford Road 1 100 6th Street 1 126 30th Street Total 13 September -06 0 October -06 1 2427 Margaret Drive 2 2801 Seaview Avenue 1 1506 Park Avenue 1 522 Old Newport Blvd 1 2525 Island View Drive 3 601 Irvine Avenue 2 300 Heliotrope Avenue 1 420 Femleaf Avenue 1 2332 Azure Avenue 1 521 Acacia Avenue Total 14 November -06 0 December -06 0 January-07 0 February-07 1 4633 Tremont Lane March -07 0 0 • • PROBLEM TREE REMOVALS Fiscal Year 2006 -2007 MONTH TREE # LOCATION July -06 0 August -06 4 442 Redlands Avenue 1 1533 Ocean Blvd 1 2215 Port Carlisle Place 2 1300 Nottingham Road 1 618 Acacia Avenue Total 9 September -06 0 October -06 0 November -06 0 December -06 0 January -07 0 February-07 0 March -07 0 E • • February 2007 General Services Department Activities Report THIS MONTH THiS MONTH LAST YEAR TOTALTO DATE TTD LAST YEAR ASPHALT /CONCRETE Street Patching (Tons of Blacktop) 274 690 3,142 3,444 Sidewalk Repaired (sq. ft.) 5,945 4,545 27,812 26,467 Curb & Gutter Replacement (lin. ft.) 75 297 3,233 2,777 Sweeping, Beach Cleaning, Demo Materials (tons) 376 282 2,895 3,009 Asphalt/Concrete Recycled (tons) 300 577 3,082 2,537 SIGNS& TRAFFIC MARKINGS Signs Made 4,071 209 11,125 7,634 Signs Installed 182 154 1,524 1,657 Decals 500 392 1,500 4,396 Special Purpose Signs/Banners 47 43 344 266 Street Striping (lin. ft.) Added /Replaced 11,543 2,673 580,614 580,327 Pavement Markings (including reflective) 21 4 1 1,168 506 Parking Stalls 158 138 336 743 Curb Painting (lin. ft.) 9,535 15,610 77,926 95,169 Thermoplastic (lin. ft.) 0 8,655 9,614 19,951 Sign Posts Installed 74 49 325 473 GRAFFITI Graffiti Incidents Removed by Staff 113 164 1,399 1,754 Graffiti Incidents Removed by Contractor 53 38 469 298 REFUSE COLLECTION Residential (tons) 2,620 2,714 25,508 26,103 Liquid HazMat Incidents 12 29 18 48 E -Waste Incidents 22 31 33 46 U -Waste Incidents 20 26 38 49 Recyclables (tons) 357 789 7,030 7,028 TREES Trimmed by Staff 98 102 1,009 1,195 Trimmed by Contractor 1,072 1,459 11,125 10,761 Removed 1 46 61 87 Planted 15 28 156 183 Roots Pruned by Contractor 0 0 0 0 Roots Pruned by Staff 29 0 174 447 AUTOMOTIVE Repairs 255 250 2,369 2,348 Preventive Maintenance Completed 69 62 585 588 PM Labor Hours 138 106 1,139 1,233 BEACH MAINTENANCE Beach Area Refuse (tons) 50 79 594 647 Beach Debris (tons) 41 30 599 669 SWEEPING /STORM DRAIN Gutter Miles Swept 3,963 3,900 1 37,041 36,973 Sweeping Debris (cubic yards) 395 371 4,330 4,161 Storm Drain Debris (cubic yards) 35 49 458 430 �axaraau�''� • To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 8 — Reports on the activities of the Senior Services Division. • 11 Item 3 April 3, 2007 Recreation fx Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches E Recreation Commission From: Sean Levin, Recreation Manager Matt Lohr, Recreation Manager Re: Recreation Division Monthly Activities Report ADULT SPORTS BASKETBALL -The winter league will finalize play the week of March 26 with ea, of the 10 league champions receiving blue and grey City baseball caps just i time for baseball season! The spring league is right around the corner with ; whopping 89 teams signed up to hit the hardwood the week of April 2. "March Madness" is alive and well in Newport Beach! In addition to the adult softball leagues, the Pacific Coast Girls Fast Pitch Softball leagues began . play in March and the Newport Harbor High School used utilizing Bonita Creek Park for their 8 -game home schedule from March 24 through May 10 due to construction. SOCCER - The coed adult soccer league continues to be filled to capacity with 26 total teams in 3 divisions. Like softball, the league has remained on schedule due to fewer cancellations due to rain and wet field conditions. FIELD LIGHT USE - On an energy savings note, less electricity has been used during adult and youth evening weeknight softball, soccer and baseball games thanks to the earlier daylight savings time! YOUTH PROGRAMS KIDSCENE - Over 100 youth grades 1.6 at the three after school programs are ready to spring into the third session offering new activities and programs that enhance the quality of KidScene. Staff has been working hard planning and implementing daily themed programs and have begun gathering supplies for a site building competition to be held in late April. SPRING RECESS CAMP - The Camp held April 9 thru April 13 at Grant Howald Park designed for ages six to 12 provide a safe environment to participate in arts and crafts, tournament play, sports, walking trips to the beach and an excursion on Wednesday, with a movie premiere on Friday at the Central 40 Library. Recreation l3 Senior Services Division Monthly Activities Report Page 3 PRE - SCHOOL 101 - After researching various Orange County Cities, staff renamed the Tiny Tots program to more accurately depict • the program content — axe -Sdad 101. This program, which assists children on their road to kindergarten readiness, has tripled in size and is attributed to the positive word of mouth and the name change. Because of the increase Senior Recreation Leader, Meliz Fernandez, has been planning new lessons to ensure that each child whether three, four, or five years old is still conquering challeng( and learning. YOUTH SPORTS - The _42nd Annual Frank E. Anderson Memorial Youth Track and Field Championships will be held April 20 with boys and girls ages 6 -15 competing on a fun, recreational level at Newport Harbor High School's Davidson Stadium. The meet is co- sponsored with the Newport - Balboa Rotary Club. Optional clinics are held at various school /park sites beginning April 2. The Newport - Balboa Rotary club has requested that the event be renamed to the Frank E. Anderson Memorial Youth Track Ft Field Championships because Mr. Anderson was Rotary President in 1980 when the City was discussing cutting this great activity due to budgetary concerns and President Anderson stepped up and provided the required funds to co- sponsor. Mr. Anderson passed away in November 2006. TEEN PROGRAMMING YOUTH COUNCIL - The next project for Youth Council will be hosting Challenge Day on May 19. Challenge Day is a daylong • event for high school youth that teaches tolerance, reducing cliques, breaking down stereotypes and reducing oppression. If you are interested in volunteering as an adult facilitator, please contact Recreation Supervisor Racquet Rodarte at 644 -3156. The Youth Council will also be volunteering at the upcoming Spring Egg Hunt selling food and taking pictures of participants with the Easter Bunny! is COMMUNITY SERVICE AWARD - Hannah Dean received the award based on her extensive volunteer background which includes: 4 years on the Newport Beach Youth Council; 6 year member of the Library Young Adult Advisory Committee; ASB Student Government Representative; Rotary Interact Club; Sea Scout Base Youth Board Member; Counselor in Training Program; TAP program and much more! Hannah has also been a lifelong participant in recreation programs and currently employed as a Recreation Leader! Hannah is pictured with her family. 'RACT CLASSES AER Is HERE - Summer camp and surf class registration began March 26 i camp and surf information available online and in the 2007 Summer ecial Preview. This brochure was delivered to all local schools, resorts hotels, beach rental companies and businesses located near the beach. Vith the predicted warm summer ahead, we anticipate a good turnout for the beach camps and classes this year. Recreation Et Senior Services Division Monthly Activities Report Page 4 GET FIT NEWPORT - Ryan Putz who owns and operates Beach Boot Camp 01 LLC. will be offering classes weekend mornings, early evenings anc • Saturday mornings on the beach at the 28th St. Beach Boot Camp. This class is designed to provide a complete resistance workout using medicine balls, body bars and strength bands. Classes are open to all fitness levels. AQUATICS - On March 22nd recreation staff met with Newport -Mesa staff the scheduled closure of MBAC. A tentative summer schedule for all the user groups is currently in the works and it wilt close for summer the first part of May. The City programs that will be affected include weekend /weekday swim lessons, recreation swim, adult lap swim, the new SWIM (Summer Work Internship l2 Mentoring Program), the contracted youth programs - including CdM Junior Water Polo and Newport Beach Aquatics Club Youth Swim Team, Sage Hill High School rental and other summer rentals that are normally scheduled each year. The tentative summer schedule should allow for the majority of the contracted and rental user groups to use another one of the existing 50M pools in Newport Beach or in Costa Mesa. Rentals at MBAC for March 2007 • Sage Hill rental: Monday- Friday from 6 -8pm in the deep end. • CdM Girls Water Polo: Saturday morning practices in the deep end and a few evening practices through the end of March. RECREATION DIVISION SPECIAL EVENTS CDM 5K - Planning is underway for the 26th Annual CdM 5k, 2 -mile fun walk and 1K Dolphin Dash. • The committee has gotten the brochure done and is out to print. This event is done in partnership with the Corona del Mar Chamber of Commerce. Hop INTO SPRING - the 3rd annual Flashlight Egg Hunt was held March 30. This fun - filled event featured activities for children of all ages, including: • five separate egg hunts divided by age groups • bouncers • holiday crafts • carnival games • and photos with Freckles the Bunny Throughout the event, Youth Council sold food with entertainment provided from recreation classes and Newport -Mesa Unified School District music groups. • CATCH THE HEALTHY WAVE - The kick off event for Catch the Healthy Wave was held March 24, where spectators learned how the Recreation Et Senior Services Department is providing incentives such as hats, beach towels, iPods and more! The list of healthy classes are listed in the Newport Navigator. The event included a warm up, stretching session by Assistant City Manager Dave Kiff, a free healthy breakfast, class demonstrations, statistics about health 8: exercise, free t- shirts for 11 Recreation & Senior Services Division Monthly Activities Report Page 5 everyone, a kids zone with games £t obstacle courses, a healthy fun walk, free blood pressure checks from the Newport Beach Fire Department, and local health related vendors. FACILITIES USE & REPAIRS During the period of Feb 16. 2006 - March 15. 2007 there were: • 15 Picnic /Park Area Rentals 25 Room Rentals • 16 Field Rentals • • 8 Gym Rentals During this period, park and picnic area rentals have started to slow down, which is typical of this time of year. There were total of (0) wedding reservation rentals for this period: PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of Feb Park Patrol had the following contacts: 1. Requested Calls Q 43 with Youth Sports Groups D 20 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, monitored all closed athletic fields and reminded numerous groups not to use fields that are closed for repairs, turned on /off field lights, reported goal posts unlocked at several fields. Reported goal posts left up at Buffalo Hills, advised Rugby group that alcohol related signage is not permitted at NB fields, 0 4 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. • 0 37 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, 0 5 Playground checks - checked all playgrounds for safety issues and vandalism, Recreation 8 Senior Services Division Monthly Activities Report Page 6 0 10 other- monitored and warned numerous commercial photographers at Little Corona Beach, advised numerous park visitors to keep their dogs on leashes. Stopped private tennis instructor at Bonita Canyon Park, • 0 2 Pre -event check 0 2 Post -event checks 2. Public Contacts 0 29 education 2 alcohol 0 16 dog related Additional Info: During the month of February, we selected and hired a new Park Patrol Officer, Richard Miller. Richard came to us from the California State Parks. He worked at Huntington and Bolsa Chica State Beaches. Written Warnings Issued- 0 Citations Issued- 2 for parking violations at Bonita Creek Park and City Hall. SPECIAL EVENTS PERMITS As of March 15, 2007, there were 62 Special Event Permits processed and issued for the year. Those events of note for this period are: Spirt Run- Fasion Island, March 25, 2007 Attendance:6000 Catch the Health Wave Kickoff- Grant Howald Park, March 24, 2007 Attendance: 100 • Flashlight Egg Hunt - Bonita Creek Park, March 30, 2007, Attendance: 3000 FACILITIES USE AND REPAIRS Mariners Park Tot Lot - Ready, set, go. The construction and installation of the Mariners Park Tot Lot is scheduled to begin early April completed by early May. The renovation will include the construction of a new 24' diameter 2 -5 year old play area, installation of new ADA compliant playground equipment in the existing pit and installation of safety surfacing. The project is being funded through two grant sources, the California Integrated Waste Management Board and Proposition 12. The newly renovated and expanded play areas will be a great addition to the busiest playground in the City! Peninsula Park - Safety surfacing to allow ADA access and a Space Net will be installed at Peninsula Park during the month of April. What is a Space Net you ask ? ?? Look for a photo of the completed project in next month's newsletter! West Newport Community Center - New lockers are set to be installed at the West Newport Community Center. Thank you to the concrete crew and the carpenters shop for their assistance in preparing the area for installation of the new lockers! • Newport Coast Community Center Update - On March 19, staff presented a program and facility plan to the Newport Coast Advisory Committee (NCAC). As part of the presentation, staff reviewed the proposed hours of operation and the priority use schedule along with an overview of the programs that wilt be offered beginning mid - September. The classes wilt be advertised in the fall Newport Navigator and mailed the 2nd week of August to all Newport Beach residents. Programs Recreation Q Senior Services Division Monthly Activities Report Page 7 for the Center will include activities for all ages, with an emphasis in gymnastics, preschool, teen sports, fitness and exercise and adult sports. • Lastly, staff discussed Grand Opening scheduled for Saturday morning, September 15. The project is currently 3 weeks ahead of schedule, and so the Grand Opening date may change if the current schedule holds. Overall, the NCAC was very pleased with the programming plan and overall construction project. • 11 Recreation & Senior Services Division Monthly Activities Report Page 8 SENIOR SERVICES • To: Parks, Beaches Et Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report New Building - The newly forming OASIS Building Fundraising Committee held an informational luncheon for invited community members to begin the process of raising money to build a new seniorcenter. This committee is being headed up by Evelyn Hart, Ed Romeo and Dr. Gwyn Parry. It was a very successful day with many informative comments by the Architect and Dr. Afable, CEO for Hoag Hospital. They worked on setting goals and developing guidelines for the committee. Lecture - Hoag held a lecture on Reducing Your Risk of Colon Cancer on March 7. Eliz Perez, RN, who is the oncology Coordinator for the Hoag Cancer Center, was the presenter. She covered how to reduce your risk of Colon Cancer by understanding the importance of screening and how to lower your risk by incorporating important lifestyle changes. Casino Night - The Friends of OASIS have been busy planning for the Casino Night Fundraiser. This year they are doing it on their own by way of a large committee. Staff thought it was more appropriate to not be as involved given that it is really a money maker for the Friends. Staff has assisted them by providing information from past events. The event was open to the general public. • Pacific Symphony - Pacific Symphony performed at the Center this month through a grant from the Newport Beach Arts Commission. They provided a string quartet featuring pop standards and classical favorites. Trips - The travel office escorted groups to the following areas this month: La Quinta Arts Festival, Nethercutt Museum, Laughlin, the Greek Isles Cruising, Death Valley, the French Riviera, and Washington DC. Taxes - The tax program is going as strong as ever. We have 9 tax counselors working 4 days a week to complete as many returns as they can possibly do. Half of the counselors are now e- filing the returns which is helping people to get back their returns earlier. During this time of year, there is never enough space so the office is crazy. We hope to address these types of issues with the Architect in designing the new facility. • Recreation Ft Senior Services Division Monthly Activities Report Kitchen Et Home Delivered Meals Page 9 Travel Office Gift Shop Library PARTICIPANTS ATTENDING President Treasurer 8,879 CUSTOMERS RECREATIONAL CLASSES Taxes Lifeline Screening 3,984 CUSTOMERS • PERSONALIZED SERVICES PROVIDED UCI Lecture - Heart Failure 24 1,847 CUSTOMERS Includes: 13 Blood Pressure 56 Housing counseling 45 Braille 0 Information/ Referral 980 Counseling- persons 50 Legal Assistance 7 Eldercare 8 Senior Assessment(hrs) 45 Employment 25 Telephone Reassurance 304 HICAP 5 Visual Screening 5 Tax 117 Transportation 200 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van/ Shuttle 958 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes • PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Long Trips Palm Springs Air Museum 21 Monarch Magic The Getty Villa 42 Sycuan Casino 34 958 CUSTOMERS 1,377 CUSTOMERS 1,411.00 HOURS ('equiv. to 9 full -time employees) SPECIAL EVENTS /SCREENINGS /LECTURES Computer Friends 35 OASIS Golfers Movie - Invicible 25 Sunday Movies - Fabulous February Luncheon 180 An Affair to Remember Lifeline Screening 85 Anything Goes UCI Lecture - Heart Failure 24 Boy Meets Girl Hoag Lecture 13 11 115 CUSTOMERS 52 598 PERSONS 160 18 37 21 � c�EW PORT ° • u � [ /FO PH PB &R Corn ission Agenda Item No. If Apri13, 2007 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the reforestation request of Elliot Lowe, property owner at 1973 Port Provence Place. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership • must petition for reforestation through their respective association. Per City Council Policy G -1, the City has received a request from the Harbor View Community Association, Board of Directors approving the removal of the City Evergreen Pear parkway tree adjacent to 1973 Port Provence Place. The property owner has complied with the requirements of the G -I Policy, and has agreed to assume the full cost of the removal and replacement of the City tree, approximately $351.00 ($195 for a 24" box replacement tree and $156 removal). Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. The Harbor View Community Association and Mr. Elliot Lowe have received a copy of this report and a notice oftjie Commission meeting. Very Mark Attachments: (A) • (B) (C) (D) (E) Harbor View Community Association, Board of Directors Letter Tree Removal Request Application Tree Inspection and Tree Inventory Detail Photos Area Map 11 0-.W�w Harbor View Community Association March 6, 2007 John Conway, Urban Forester City of Newport Beach General Services Department 3300 Newport Blvd. Newport Beach, CA 92658 RE: 1973 PORT PROVENCE PLACE Dear John Conway, The Harbor View Community Board of Director has been made aware of the removal of the tree at 1973 Port Provence Place. We are in support of the removal of the Evergreen Pear tree as requested by Mr. Lowe, as well, as the replacement of another tree in the City of Newport Beach. • Should you have any questions regarding this matter, do not hesitate to call my office at (949) 450 -1515. • Sincerely, VILLAGEWAY MANAGEMENT, INC. Erin Wilkinson Property Manager At the Direction of the Board of Directors cc: Elliot Lowe 1973 Port Provence Place Newport Beach, CA 92660 Villageway Property Management, P.O. Box 4708, Irvine CA 92616 949 - 450 -1515 Phone / 949 - 585 -0146 Fax WjllagewayoWtojmm ua r View 063U, dscap LandeeW Co pX200M973 Pon Provence tree rams 030607. doc 0 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. � x- (— Indicate the number and specie(s),(if known) of tree(s). Located at 0 _2 3 h r t fmrJ-ey cc 2�4(Ce Please be as specific as possible Requestor Property Owner Community Association Other •Signature: Print Name:��� Address/ Phone (Daytime) / Email `t 9) 5.s`2 -l63y we,> Date: ,2 /100 If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or anv other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts • likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Section B. For Reforestation Requests Only Revised 05/20L4 Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating • hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the • endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G-1 for additional information. Requestor Comments: ���37 t 4,y z—et t-f c- u • Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. Revised 052004 Name: horal services lartmm Address: Phone Number TREE INSPECTION REPORT Elliot A. Lowe 1973 Port Provence Place (949) 644 -2417 / home (949) 932 -1630 /work Request: The property owner is requesting of the General Services Department staff, the removal of one City Evergreen Pear tree based on the criteria of City Council Policy G -1, Reforestation of City Trees. Botanical Name: Pyrus kawakamii — Evergreen Pear Designated Street Tree: Firmiana simplex — Chinese Parasol Tree Estimated Tree Value: $1,380.00 Damage: N/A • Parkway: Concrete Brick Turf Other Comments: A field inspection confirmed a healthy City tree with no apparent property damage. Inspected by: f_ ','�� ��` � Date: March 21, 2007 John Co way, Urban Fo ester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation ommission�for review and approval. Reviewed by: �+""� // - Date: March 21, 2007 Reviewed by: Superintendent 3 3�7 ----------------------------------------------------------:----------------------------------------------- home methodology help sign off Inventory Detail Search Results Dist: 3 Address: 1973 PORT PROVENCE PL Fictitious: No Location: Front -1 On Address: 1973 PORT PROVENCE PL Species: Pyrus kawakamii, EVERGREEN PEAR DBH /Height: 7 -12 / 15 -30 Parkway Size: S Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,380 • WCA Work History Date Work Type Amount 7114/2005 Grid Pruning $39.00 7/30/2001 Grid Trimming $39.00 9/10/1999 Grid Trimming $39.00 Other Work History Date Work Type Notes 0 Crew Job# Crew 8474 RUBEN CORNEJO 4184 MIGUEL MACIAS JAMES 2866 CHARLES WORKING Acct# Min ArborAccess Forum. Email your Area Manager and CSR View sent Email Messages View_ WCA Phone -- Directory Specialty Tre e Plantin Stock Inventory Detail Search Results Page 1 of 1 I ti it E 0 N N cn O Rs U b L F SEW PORT a , ,m ��_ 9<fFOPN TO: FROM: SUBJECT: corm softes Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation PB &R Commission Agenda Item No. April 3, 2007 Staff recommends that the Parks, Beaches and Recreation Commission approve a tree donation request at Bonita Canyon Sports Park. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations • within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. Per City Council Policy B -17, the City has received a donation request from Chairman Howard Hall, of Stop Polluting Our Newport (SPON), to donate a tree at Bonita Canyon Sports Park (Attachment A). The donated tree (Attachment B) will be a Melaleuca linariifolia (Flaxleaf Paperbark) tree, and will be planted from a 36" box container. Staff selected this particular tree variety that will compliment the existing trees at the proposed location (Attachments C & D). Since the value of the tree is greater than $1,000.00, and the donors are recognizing an individual that has provided distinguished long term and or significant service to the City, this donation is eligible to receive a 5" x 7" dedicatory plaque (Attachment E), which complies with City Council Policy B -17. Chairman Howard Hall, Council Member Keith D. Curry, and the Bonita Canyon Maintenance Association have received a copy of this report and a notice of the Commission meeting. Very Mark Harmon Attachments: (A) (B) (C) (D) (E) Chairman Howard Hall's donation request letter Melaleuca linariifolia tree picture Proposed tree planting location Map Plaque verbiage 0 March 15, 2007 Mr. Mark Harmon General Services Director City of Newport Beach Newport Beach, CA Dear Mr. Harmon, Last week I had a conference with Randy Kearns, Park Maintenance Supervisor, about donating a 36' box tree with plaque to the City of Newport Beach. Mr. Kearns advised that the donation would need to be $1400.00 and the tree and plaque could be located at Bonita Canyon Sports Park. He also stated a 5 "x7" plaque conforming to previously approved rules could be proposed. I told him that the plaque would be honoring Elaine Linhoff with the tenth presentation of the Frank and Frances Robinson Environmental Award. This award is given by SPON to those persons that have made a considerable and significant lifetime contribution to the environment in the Newport Beach area. • Both the tree and the plaque expenditure were approved at a SPON Steering Committee meeting on March 12, 2007. They directed me to make the appropriate application to the city. I also understand that the bronze plaque will be supplied by SPON. I am hopefW this application will meet with your approval. I will also be available for the Parks Commission meeting on April 3, 2007, pending your recommendation. Sincerely, ♦ ,, Howard Hall SPON Chairman Frank & Frances Robinson Environmental Award Committee • n u C J 0 Frank and Frances Robinson Environmental Award 1. Gary Lovell 2. Dr. Jan Vandersloot 3. Jean Watt 4. Nancy & Jack Skinner 5. Bob & Susan Caustin 6. Virginia Herberts 7. Fern Pirkle 8. Gene Atherton 9. Louise Greeley 10. Elaine Linhoff April 12, 1997 April 25, 1998 May 8, 1999 June 2, 2000 April 28, 2001 May 18, 2002 June 28, 2003 December 4, 2005 January 8, 2005 May 19, 2007 y lit ' I t i Y yl f+ .1 1 0 0 0 0 U 0 U z 0 C/5 y LL O ° ` U L um Z L. O cc- p wU)w C) Z M LLJ � z O Z w J Ucc- � J o Q-1 LU H N z J Q M" z z °' T W w 't, OC m Q Z �QO LL z p Cc Ww QZz = Q W LLM oc O� �0W PpR • r f U � I cy4w 0.'r TO: FROM: SUBJECT Gond S m Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation PB &R Commission Agenda Item No. C April 3, 2007 Staff recommends that the Parks, Beaches and Recreation Commission approve a tree donation request at Castaways Park. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. Per City Council Policy B -17, the City has received a donation request from Mr. and Mrs. Ward Mace (Attachment A) to donate a tree at Castaways Park. The donated tree (Attachment B) will be a Black Oak tree, and will be planted from a 36" box container. Staff selected this particular tree variety that will compliment the existing trees at the proposed location (Attachments C & D). Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque; however, Mr. and Mrs. Ward have opted not to have a dedicatory plaque, which complies with City Council Policy B -17. Mr. and Mrs. Ward Mace, Council Member Don Webb, Castaways Homeowners Association, and Dover Shores Community Association have received a copy of this report and a notice of the Commission meeting. Very respect y, Mark Harmon • Attachments: (A) Mr. and Mrs. Ward Mace Gifts for Tomorrow Order Request Form (B) Oak tree picture (C) Proposed tree planting location (D) Map 0 • r U Gifts for Tomorrow Order Request Form Contact Information Mh 4 Mxj w4" M Name Mr MA/LAW Mailing Address NieWpmr Qom, - RKq Phone Signature v DEDICATION PLAQUE INFO INFO .Donors ay elect to provide a dedicatory plaque if the value of donation is greater , 00. Contaa city ff for more in' acion. ❑ Yes, I am intere in dedicatory plaque for my donation. Plaque is aced for, First Name Last Name 5,47 I' w wM "!J -JTa if F �I `!y 1 1 H • .fir � ?�� •, � fir• + • • Y t: K i s I i • U 0 (9) T To: Parks, Beaches and Recreation Commission From: Sean Levin, Recreation Manager Re: AYSO Presentation — Lights for Lincoln Athletic Center Field #3 Item 7 April 3, 2007 RECOMMENDATION Consider the request by AYSO to gather public input at a future Commission meeting to install Lights at Lincoln Athletic Center Field #3 BACKGROUND A shortage of field space, especially lighted hours, continues to be a real issue throughout the City. Demand far outweighs supply. Lincoln Athletic Center is owned by the NMUSD and leased by the City for public youth sports use and gym usage. The facility currently has two lit fields that are maintained, scheduled and operated by the City. Staff has had conversations with NMUSD staff and they are not opposed to this project in concept. Attachments: 1. Musco Budget Estimate 2. Musco Illumination Summary 3. Lincoln Field Light Addition 4. Aerial Photo with 150' Spill Line • �3 �! WmH N C3jj'Wil Lincoln Elementary School Soccer Corona Del Mar, California Date: March 20, 2007 To: Gary Wright Light- Structure Green TM System delivered to your site in Five Easy PiecesTM • Four (4) Pre -cast concrete bases • Four (4) 70' Galvanized steel poles • UL Listed remote electrical component enclosure • Pale length wire harness • Twenty (23) Factory -aimed and assembled luminaires Also Includes: • Energy savings of more than 50% over a standard lighting system • 50% less spill and glare light than Musco's prior industry leading technology • 10 -Year warranty including ten years parts, two years labor. Lamps are warranted for two years, with the first year including lamps and labor, and the second year lamps only • Constant light level of 30 footcandles, +1- 10% per IESNA RP -06 -01 • DSA: This project is on school property, and must therefore comply to California Building Code, Title 24 requirements. Musco will supply complete pole and foundation structural drawings, per Title 24 requirements, ready for submittal to DSA by the project Architect /Engineer of Record. • Sales tax on the equipment is not included as part of this budget estimate. Budget Estimate Musco's Light Structure GreenT°" as described above and delivered to the job site: $ 58,000.00 Installation of Musco's Light Structure Greens : $ 15,000.00 Installation of electrical system (conduit, wire, switch -gear, etc.): $ 45,000.00 Electrical Engineering Design Services (includes submittal of plans to DSA): $ 7,500.00 DSA plan processing and required inspection fees: $ 5,000.00 Contingency (Approximately 10% of project costs): $ 13,000.00 Estimated Project Total: $143,500.00 Optional Adder: Musco's Constant 25 Warranty, includes: Musco Constant 251" warranty and maintenance program that eliminates 100% of your maintenance costs for 25 years, including labor and materials — Based on 500 hours of annual usage • Guaranteed constant light level of 30 foot - candles for 25 years, +/- 10% per IESNA RP -06 -01 • Control Linke Control & Monitoring System for flexible control and solid management of your lighting system • Additive Cost: $7,700.00 Terms Payment of 25% of the contract price is required with order. The contract balance is due no later than 30 days after invoice date. • Late payment will be subject to service charges of 1 '/2% per month (18% APR). Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule. It will be the responsibility of the wholesaler to ensure that Musco is aware of this delivery timeframe. We will expect payment within the terms described above unless there is a written statement from Musco's corporate headquarters stating the acceptance of different terms. • Delivery to the job site from the time of order, submittal approval, receipt of stamped /signed approved DSA drawings and contact information for the DSA fabrication inspector, and confirmation of order details including voltage /phase and pole locations is approximately 45 days. Due to the built -in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on: • Shipment of entire project together to one location • Field size of 330'x 190' for Soccer field • Voltage and Phase per electrical system requirement (TBD) • Structural code and wind speed = 2001 CBC -C, 70 MPH • Confirmation of pole locations prior to production • Thank you for considering Musco for your sports- lighting needs. Please contact me with any questions. Mike Marchetti Project Manager Phone: 949 - 754 -0503 E -mail: mike.marchetti @musco.com Fax: 949- 754 -0637 r1 0 mos • �l !LA 41 NA; CrAf O'D K R 9� CrAf O'D 0 • • CDM AYSO Region 57 Field Lighting Addition Lincoln Athletic Center $150,000 Donation Proposal Version 1.0 March 23, 2007 Presented by: Gary Wright Executive Board Member CDM AYSO Region 57 3/29/2007 Lincoln Field Lighting Addition page 5 Lincoln Field Lighting Addition CDM Region 57 AYSO Board of Directors proposes to donate additional field lighting at the Lincoln Athletic • Center. The Center's current lighting serves two diamonds for baseball or two fields for soccer. The expansion would light a dedicated soccer field commonly known as Lincoln 3. Background The American Youth Soccer Organization (AYSO) is a non - profit, all volunteer organization. Our motto is "Everyone Plays." Our objectives are to teach, promote, and develop Youth soccer; to develop our youngsters in body and character and to facilitate a positive experience of soccer competition for such youths. Providing every youth the opportunity to PARTICIPATE is uppermost in our minds. AYSO Region 57 encompasses the communities of East Newport Beach, Corona Del Mar, Balboa Island, Newport Coast, and North Newport Beach. The Region is bordered to the west by the Newport Bay, to the south by the Pacific Ocean, to the east by the City limits of Laguna Beach and to the north by the 73 Freeway (corresponding to City of Newport Beach council districts 4, 5, 6, and 7). In our 2006 -2007 season, we served 2,957 children aged 4 years to 19 years old; 2,149 players in the Fall season, and 808 players in the Spring season. AYSO Region 57 spends over $30,000 annually on maintenance of the fields, in addition to the cost of striping, field equipment (goals, nets, corner flags, first aid). Many of these fields are • shared with adult and club soccer teams who benefit from these improvements but do not share any of the costs. Region 57 also pays the City a fee for field lighting and Park Patrol, and pays NMUSD for the use of their facilities. Proposal CDM Region 57 AYSO Board of Directors proposes to donate expanded field lighting at the Lincoln Athletic Center. The budget estimate of $150,000 includes: • Musco Lighting's Light- Structure GreenTm prefabricated 4 -pole lighting system Engineering design, Division of the State Architect (DSA) plan processing and inspection, installation, and equipment as described in the attached Budget Estimate. This project is on NMUSD school property, and is designed to comply with California Building Code, Title 24 requirements. Musco's Constant 25 Warranty 25 -year warranty and maintenance program as described in the attached Budget Estimate. 3/29/2007 Lincoln Field Lighting Addition page 6 Why Now? Competition for fields is increasing Player population is growing in both youth and adult sports. AYSO now faces year -round • competition for fields from new leagues: lacrosse, adult soccer, and club soccer. Field allocations to AYSO soccer have decreased Region 57 was allocated 33% fewer fields (12) for its 2006 Fall season, down from 18 fields in its 2004 Fall season. Only two of these fields were lighted; both were restricted from use after 8 PM, and one was available only one day per week. Region 57 received zero lighted fields for its 2007 Spring season. No new, lighted soccer fields planned There are no new, lighted soccer fields planned in the City, and City Council has eliminated a proposed soccer field from the Newport Center Park site AYSO National Regulations mandate smaller teams Region 57 is obligated to comply with AYSO National Regulations that dictate team sizes by age division. In the 2007 Fall season, this translates into more practices and games played by more teams, requiring more field time. For example, in the U10 division, there will be an increase of 16 teams, from 40 to 56 (assuming no growth in player count from 2006). U10 will need 112 practice slots and 28 game slots per week. Benefits to the Community Increases available lighted soccer fields by 33% Adds a dedicated, lighted soccer field to the shared facilities (baseball and soccer) at Arroyo and Lincoln 1 & 2. Increases available field time for training sessions, team practice and games During Pacific Standard Time, the field could accommodate 12 practice slots per evening, up from zero. Provides flexibility for rescheduling The Fall 2006 season field schedule had no allowance for rainout — any rainout could not be made up, especially during the Playoffs which relied on lighted fields. Luckily there was only one rainout — a Monday night game. Increases utilization of City - leased facilities Taxpayers get more value from the current City expenditure to lease the Lincoln Athletic Center from NMUSD. 3/29/2007 Lincoln Field Lighting Addition page 7 Impact to the Neighborhood Additional lighting provides the minimum illumination acceptable to the State • The average field illumination is 30 foot - candles, which is the same brightness of existing lighting on Lincoln 1 & 2. Spill light falls entirely on public right -of -way 70' poles minimize the spill light to a maximum of .20 foot - candles adjacent to the nearest private property line. See attached aerial photo showing 150' spill line. Electronic controls manage time of use Key cards and remote control by the City insure that only authorized users may turn on the lights, and they may be turned off remotely by the City if needed. Similar lighting in use below Turtle Rock and Turtle Ridge view homes in Irvine The proposed lighting is similar to lighting recently installed at the new UCI field complex and Irvine's Las Lomas Park (just outside the City of Newport Beach boundary north of the 73 Tollroad). Community Outreach TBD Region 57 will conduct preliminary outreach to homes immediately adjacent to the field and the Spyglass Hills HOA prior to the April 3, 2007 PBR Commission meeting. Support Needed from the City of Newport Beach 1. Recommendation by PBR Commission 2. City Council Support Resolution to NMUSD 3/29/2007 Lincoln Field Lighting Addition page 8 • Attachments 1. Budget Estimate 2. Contractor Information 3. Illumination Summary 4. Equipment Layout 5. Aerial Photo with 150' Spill Line 3/29/2007 Lincoln Field Lighting Addition page 9 • 0 Item 8 April 3, 2007 U S Ci �kdFUYH1� To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Sean Levin, Recreation Manager Matthew Lohr, Recreation Manager Re: Recreation ft Senior Services Department Annual Budget-Et Supplemental Requests RECOMMENDATION Receive and file. BACKGROUND Each year, the City must adopt an annual operating budget. Staff began work on FY 2007/08 budget in November with revenue estimates and calculating costs to operate the Department at the same level in services and programs then the last FY. The staff submits "Supplemental Requests" to the City Manager the City Council to review, which would be an increase or enhancement to current program level over the current FY. This year, staff has requested two major Supplemental funding for: • Start -up and Operation of the Newport Coast Community Center (NCCC) • Additional funding for Park Patrol Program Staff presented this to the Budget Committee on February 26, some revisions have been made since the budget committee has met as the City Manager and City Council have provided additional guidelines for staff. Attachment w • 'I - ADMINISTRATION Front Office and Public Counter Services Fiscal Services Web Site and Online Registration PB &R Commission Support 1 Ao04 10°% SENIOR SERVICES Recreational Programs Educational Classes Congregate and Home Delivered Meals Transportation Program Outreach Services Family Support Services Special Events Information and Referral Facility Management /Reservations admin: $520,848 71% 1® Recreation: $3,854,863 ❑ Senior Services: $1,046,527 wi� �4 f ��i� it 0 0 w. Ilk Foundations, Booster Clubs and Support Groups Current Foundations with Department /City Sponsored 1. Friends of OASIS . 2. Newport Beach Public Library Foundation 3. Newport Beach Arts Foundation 4. Friends of the Library 5. Newport Theater Arts Foundation 6. Balboa Performing Arts Foundation 7. Newport Beach Film Festival Current Competing Fundraising Groups 1. CdM Booster Club 2. Boys Et Girls Club 3. Newport Aquatic Center 4. NHHS Booster Club 5. CdM Aquatic Foundation 6. Newport Sea Base 7. Newport Center Park 8. Nautical Museum 9. Centennial McFadden Legacy Project 10. Environmental Nature Center 11. Newport Bay Naturalists Et Friends 12. Newport Harbor Education Foundation • 13. Mariners Foundation, Ensign Foundation, Eastbluff Foundation, et al. ' 14. Hoag Hospital Foundation 15. Newport Sports Collection Foundation 16. Girl Scouts 17. Youth Sports Group — AYSO 57, Newport Harbor Baseball, NB Little League, Pacific Coast Fast Pitch, Junior All American Football Community Service Award • This award is given annually by the Parks, Beaches and Recreation Commission to recognize an individual or group that has contributed time, energy and /or donations for Recreation, Parks or Senior programs. This award enables the Parks, Beaches and Recreation Commission to _show their appreciation publicly_to those individuals who contribute to the community and to encourage involvement in the community. Procedure: Nominations will be accepted from staff and residents anytime throughout the year. Deleted: annuauy A subcommittee of the Parks, Beaches and Recreation Commission and staff will review the nominations and present their recommendations to the full commission for Deleted: the top two review in closed session for final vote. Presentation to the award winner will be made at a future Parks, Beaches and Recreation Commission meeting. Guide_l_i_nes for Nomination Deleted: criteria 1. 5houl d__be a resident of the City of Newport Beach or actively teaching or Deleted: Must volunteering in COminunity, programs. " Deleted: City of Newport Beach 2. 5hould_be active in Recreation,. Parks or Senior programs for at least one year. Deleted: Melt 3. Should demonstrate significant contributions (time, expertise or monetary) to the city, department or a special program. 4. Should demonstrate good citizenship, sportsmanship, dedication or involvement in Recreation, Parks or Senior programs. 5. Nomination form must be completed and submitted to the-Recreation and Senior Services Department for consideratiory. Nominations will not be carried Deleted: superintendent over from year to year and must be resubmitted. There can be no anonymous nominations. • Formatted: Centered 11 Parks, Beaches and Recreation Commission • Community Service Award Nomination Form Name of Nominee Address Phone Fax e -mail Program involvement Explain why you are nominating this person (Please attach additional pages if necessary) • Your name Relationship to Nomi Your email Please submit this application for consideration to: Community Service Awards C/0 Recreation Et Senior Services Dept. 3300 Newport Blvd. Newport Beach, CA 92663 For questions please call:..._949 644 3151 E Phone Formatted: Font: 14 pt, Bold