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6/5/2007 - Agenda Packet
JUNE 52 2007 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches It Recreation Commission Tuesday, June 5. 2007 - 7pm— City Council Chambers AGENDA •ORDER AND ROLL CALL BUFFALO HILLS PARK EAGLE SCOUT PROJECT PRESENTATION BY PATRICK WHITE DIRECTOR'S COMMENTS Director Morgan Director Harmon _ • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -6 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium. CONSENT CALENDAR 1. Minutes of the May 1, 2007 regular meeting. Waive reading of subject minutes, approve and order filed. • 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation it Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Reforestation Request. Approve reforestation request by Harbor View Community Association of one City parkway Carrotwood tree adjacent to 1818 Port Sheffield and one Evergreen Pear tree adjacent to 1824 Port Sheffield. 5. Reforestation Request. Approve reforestation request by Newport Hills Community Association of one City Carrotwood tree adjacent to 1934 Port Locksleigh. 6. Reforestation Request. Approve reforestation request by Harbor View Broadmoor Association of one City parkway Lem Scented Gum tree at 1211 Portside Way. DISCUSSION / ACTION 7. July Meeting. Discussion of July 3, 2007 PB &R Commission Meeting COMMITTEE REPORTS - • Park Development - Allen, Brown, Lugar • Recreation /Senior Activities - Brown, Lugar • Budget - Garrett, Brown, Lugar • Ad Hoc - Community Service Award - Garrett, Ruzicka Youth Sports Liaison - Ruzicka • Other -- Santa Ana River Vision Plan - Trapp, Garrett 1 /1 Memorial Committee - Garrett Marina Park - Garrett *FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH Hem i Parks, Beaches £t Recreation Commission Regular Meeting May 1, 2007 - 7pm Convened 7:02pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Phillip Lugar Marie Marston Cristine Trapp Absent Greg Ruzicka Staff: Wes Morgan, RSS Director Mark Harmon, General Services Director Dan Sereno, Parks Et Tree Superintendent Teri Craig, Admin Asst Commissioner Brown stated that he was proud to have attended the District X CPRS Awards Ceremony where the Recreation Et Seniors Services Department were recognized for several awards. The Commission congratulated the Department. PRESENTATION BY WEST COAST ARBORISTS REGARDING TREE APPRAISALS Superintendent Sereno introduced Tony Uno from West Coast Arborists who provided a PowerPoint presentation to the Commission. Commissioner Allen complimented West Coast Arborists for their tree trimming. DIRECTOR COMMENTS Director Harmon updated the Commission regarding the CdM sand project; i.e. cleaning and dredging. He stated that when the first load of sand was dropped staff believed that it looked great but after the winds came and took off a couple of inches of sand it left with nothing but shells so staff has had to run the beach cleaner pretty much everyday since then and is coming out real nice and in about a week the volleyball court would be replaced and everything would be in place for the summer. Director Morgan stated that the CPRS Agency Award that the Department won was out of about 50 cities and that it does not happen very often and thanked Teri Craig, Sonia Villavazo, Matt Lohr and Sean Levin , noting that these people are the reason why the Department was given the award. He went on to say that at the May City Council Study Session the budget proposals will be reviewed in terms of its economics, i.e. reserves, supplemental requests and then at the May 22nd Study Session individual department presentations would be made. PUBLIC COMMENTS Ron Hendrickson stated that he had the following comments in the interest of having the General Plan depict City parks as correctly as possible: 1. l think Table Rl, Pg 8 -10 ofthe G. P. is somewhat misleading in that it leaves the impression we have a deficit of 38.8 acres ofpark. No mention is made of future designated parks, one of which, Coastal Peak park is under construction. Sunset Ridge Park area is now owned by the City. The future parks would make up the deficit. Table Rl indicates 50 acres of park needed for Newport Coast, but assigns it no park acreage. A footnote indicates there are 58.1 acres of private parks. What is Parks, Beaches Ft Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 2 really difficult for me to understand is why the 240 acres of Crystal Cove State Park on the ocean side of PCH, which is within the city limits of NB, is not counted in our park acreage. Granted it is managed by the State, but it is for our citizens, particularly those who live in the Newport Coast. Shouldn't this acreage be added to our park inventory to truthfully reflect what we really have. Another concern l have is that the CDM Park Service Area shows a shortage 9.1 acres. Harbor View Park Service Area to the north shows a surplus of 27.3 acres. The line of demarcation between these 2 park service areas is drawn along 51h Ave., and Grant Howald park, which really serves CDM is on the north side of5lh Ave., putting this park in the Harbor View Service Area, and therefore fictitiously indicating a shortage in CDM. The Councilmanic District line between Districts 6 (CDM) and District 7 (Harbor View) includes Grant Howald Park in CDM. Therefore, it would appear logical to adjust the Park Service boundaries to more correctly reflect the situation, and let CDM know that they really don't have a park shortage. CONSENT CALENDAR 1. Item pulled by Commissioner Allen 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Item pulled by Commissioner Lugar 5. Tree Donation. Approve donation by Howald Hall, SPON of one 36" box Metaleuca Linadifolia tree to be located at Bonita Canyon Sports Park. 6. Tree Donation. Approve donation by Ward Mace, of one 36" box Black Oak tree to be located at Castaways Park. Motion by Commissioner Brown to accept items 2, 3, 5 li 6 of the Consent Calendar. Motion carried by acclamation. Minutes of the April 3, 2007 regular meeting. Commissioner Allen stated that the word Commissioner should be changed to Commission in her statement regarding recusing herself from the Newport Center Park discussion. Motion by Commissioner Allen to approve the minutes of April 3, 2007 as amended. Motion carried by acclamation. 4. Reforestation Request. Commissioner Lugar stated that he did not feel that this item should be approved based on the photographs received as it does not appear to have any damage or repeated requests for repair but believes there is someone from the audience that would like to speak on the issue. Chair Garrett opened the public discussion Parks, Beaches Et Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 3 Jan Vandersloot stated that there was a big brouhaha on Larkspur a couple of years ago where there were problems with how the reforestation petitions and the process was carried out. He stated that when he look at this request it did not appear that the process was being carried out correctly regarding having 60% of the homeowners signing the petitions. He stated he was concerned that the process had not been followed and commented that the numbers on the buildings do not correspond to the petition. Chair Garrett closed the public discussion Superintendent Serreno stated that he had read the email from Jan Vandersloot regarding his concerns and stated that the process was followed as far as having the 500 feet in either direction but that this is unique versus residential because the properties are very large and so 500 feet only encompasses a few properties and several are owned by the same person. He noted that staff verified the signatures of the owners and has been brought forward for the Commission's consideration. He noted that it is a correct statement to say that that here is minor curb lifting and the report does review some damage within the last 5 years. Discussion ensued regarding CCBR's ft HOA and After some additional discussion Director Harmon requested that this item be tabled until June. The Commission concurred. DISCUSSION / ACTION ITEMS 7. Appeal of Denied Tree Removal. Superintendent Serreno stated that staff recommends that the appeal for removal of one City Moreten Bay Fig parkway street tree located at 2421 Holly Lane be denied. He noted that on February 27, 2007, the City's Urban Forester John Conway and claims adjuster of Carl Warren and Company inspected the City Ficus macrophylla (Moreton Bay Fig), at the request of the property owner due to repeated sewer lateral obstruction and damage. The property owner filed a claim alleging private sewer lateral damage as a result of City Ficus tree roots. The private sewer lateral is owned and maintained by the claimant, and the sewer main is owned, maintained, and controlled by the Costa Mesa Sanitary District. He noted that the claim investigation report concluded that the tree is approximately 23 feet from the private lateral, and that the cause appears to be the shifting lateral sections that allowed encroachment of tree roots into the lateral. However, the distance of the tree from the lateral would not be the primary cause of intrusion, but rather a deficient sewer lateral line in need of repair. Staff concurred with the claim investigation report, and concluded that the one City -owned Ficus macrophylla (Moreton Bay Fig) tree located in the adjacent parkway did not meet the criteria for removal as stated in City Council Policy G -1 — Retention or Removal of City Trees. The policy requires, "a repeated history of damaging public or private sewers" in order for the tree(s) to be eligible for removal. Additionally, the single claim filed by the property owner does not meet this requirement. This finding was forwarded for review to the General Services Director, Risk Manager, and City Manager, all who concurred with the determination. In order to mitigate future sewer lateral damage, a sewer lateral line repair will be required. Mr. Devling is appealing staffs decision and that is why it is before the Commission tonight. Chair Garrett opened the public discussion Jan Vandersloot stated that he lives around the corner and that this is a beautiful tree. He went on to say that this tree should not be removed and believes that the sewer lateral needs to be removed Parks, Beaches & Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 4 and noted that the tree is over 23 feet away from the sewer and stated that there could be other trees in the area and might not be that tree and if the sewer was fixed then the tree would not be a problem but believes that every time you have a cracked sewer tree roots will find a way into the sewer and then cause problems for the homeowner. He stated that we should not be sacrificing this beautiful tree because someone has a broken sewer line and wants to remove a tree 23 feet away and then urged the Commission support staff's denial of the removal and noted that the Risk Manager, City Manager and the General Services Director all agreed that the tree should not be removed. He stated that the City values trees and that they are good and elevate property values and that they should not be removed if we do not have too. James Devling stated that he is the property owner and noted that they have been dealing with this tree for over 12 years and that they have not made repeated claims against the City but have had almost a monthly problem with this tree. He noted that for the first two years of living there they had Roto Rooter out almost every month and 10 years ago had most of the lateral in front of the house replaced and was not submitted in the claim package because this whole request is about removing the tree not about getting money refunded. He stated that he did bring tonight a letter from the plumber that replaced the lateral and notes the damage now and for the past several years It has continued to cause problems with monthly visits from the plumber. Mr. Devling stated that about every 2 -3 months if they do not get to it in time then they have problems with overflows and would really appreciate some help from the Commission. Chair Garrett closed the public discussion Commissioner Marston stated that she is unsure of what shifting laterals mean and asked what is the total length of the lateral and what is it replaced with; what kind is it now and wondered if it is because of the age that is causing a collapse. Question of how a new pipe could be placed 30 feet away from the tree and wondered if it was 23 feet and could it be replaced without disturbing the tree. Commissioner Allen asked what is the recommendation for a solution since everyone agrees that it is pretty much that tree is causing the problem and noted that if it was out sewer line it would be checked and then fixed and given that this is a Costa Mesa sewer line what is the solution to Mr. Devling problem. Superintendent Serreno stated that once the sewer lateral was replaced with an appropriate pipe that does not have seams or joints staff could install a root barrier at the sewer line or 4 to 5 feet away from the sewer line onto the private property and route the drip line of the tree which would prevent roots from going towards the pipe. Commissioner Allen asked if this meant that the City would replace the later or what. Superintendent Serreno stated that the homeowner would have to as the claim has been denied. George Van Hys, engineer stated that he believes that the tree roots are coming from the main line. Discussion ensued regarding the sewer lateral. Director Harmon stated that it is impossible to determine what came first the roots or the sewer line so recommended that the line must be replaced regardless of the finding here tonight and noted Parks, Beaches 8 Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 5 that he was a little concerned that it was partially replaced up to the curb face and then stopped as a joint where of course roots could invade. He went on to say he would like to ask the homeowner to uncover the line (which would have to be done anyway) and contact staff and they will come and look at the line with the homeowner to see where the roots are going in and it at that time there can be a finding that the roots have broken this line then a claim could be made to the City and addressed then but noted that the entire line would need to be uncovered. Motion by Commissioner Lugar to request homeowner to uncover the line at their expense, contact staff to Look at the line and if it is determined that that the roots are invading the line somewhere else then staff will work with the homeowner to file the claim. Motion carried by acclamation. 8. Lights for Lincoln School Field #3. Director Morgan stated that Recreation Manager Sean Levin would be introducing the topic and proceeding with the presentation. He stated that this item had been discussed in April and it was explained that staff had been approached by AYSO 57 to discuss lighting Field #3 at Lincoln. He stated that this is actually a decision that will be made in its final action by NMUSD but it was felt that since the City is the leaseholder and the participants at that site are NB residents that the first place to conduct and receive comments would be at the Commission level. He went on to say that the Commission's role is to gather input, make comments and they will be forwarded to the School District and will not be stopping along the way at the Council level. Recreation Manager Sean Levin thanked the Commission for agreeing the hear the issue and that the City leases the land at Lincoln Athletic Center from the NMUSD and is used by the youth and adult sports groups. He stated that the facility has three fields, two lighted and all three are scheduled, maintained and operated by the City. He stated that lit fields continues to be problem within the City and therefore AYSO 57 has proposed to install lights at Field #3 at their expense. Manager Levin stated that NMUSD staff are not opposed to the request. Gary Wright, AYSO 57 stated that the problem is that there is a Lot of competition for lit fields and that is why AYSO 57 is willing to donate $150,000 to light field #3 and noted that they are seeking approval through the minutes of the Commission. He stated that they have tried to be good neighbors and have not personally received any negative comments. He noted that Council Members have received emails from parents and hopes that everyone is feeling good regarding the outreach that has been done. He stated that the proposal is to install a 4 -pole system is a little higher then normal so that the Light is shining more directly down on the field which will minimize the amount of light that spills out into the surrounding area. He went on to say that the lights are designed to be the lowest possible wattage to make it similar to the lights that are already installed. He stated that AYSO donates about $30,000 every year in actual field and maintenance and that does not include the goals or the first aid kits and all the other stuff that is used by our program but the other programs that compete for the same space such as adult soccer and lacrosse. He noted that they are even willing to cover the cost of the maintenance for these lights with a 25 year warranty so that there will be no overhead cost for the city. He stated that all they are asking for is approval by the Commission and urged them to forward their recommendation to the NMUSD to move on. Commissioner Allen asked Mr. Wright if he had talked to Spy Glass neighbors. Mr. Wright stated that he had spoken to the HOA Management of both Jasmine Creek and Spy Glass and emailed the proposal to them and has not heard any negative comment from them. Parks, Beaches £t Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 6 Director Morgan stated that in the staff report commissioners can find the postcard that was mailed out to all neighbors within 500 feet and Spy Glass homeowners and staff did not receive any phone calls. Commissioner Marston stated that she was in favor of the field lights but did question about street lighting on San Joaquin and wondered about the glare impact. Mr. Wright stated that he believed that there were street lights and that the spill does drop off rapidly from the field. Commissioner Marston stated that if San Joaquin is lit then there probably is not a glare issue. Manager Levin stated that he did receive a few calls - one from Spyglass Hill HOA and wanted to make sure that everyone got noticed and from Jasmine Creek HOA President that said there were a few residents that were not in favor of the installation. Chair Garrett opened the public discussion Andy Thompson stated that he was a resident of Jasmine Creek and noted that he was more concerned with the additional noise rather then the lighting that field #3 will create. He requested that if the lights are installed they include a tamper proof timer so that they are turned off at a reasonable time which would be 9pm to him but thought reasonable might be different for others. He stated that he had met with some of his neighbors and that they agreed with his comments made. Chair Garrett stated that the proposed lighting systems does include a card system that can be turned off remotely by City staff. Bob Kopicki representing the Canyon Crest Estates HOA noting that they are a small organization with 42 units directly across the street from Lincoln Athletic Center and are more impacted by the lights from field #2. He read the following into the minutes addressed to Director Morgan: The Canyon Crest Estates HOA Board of Directors wish to express their concern of the proposed new lights at Lincoln Athletic Center. The Board is opposed to these light installations because we anticipate much higher noise levels and an increase in traffic activity. He stated that basically if you are increasing field capability by 50% then it is believed that they will receive a 50% increase in noise and traffic. He went on to say that there is a timer on the existing lights that shuts them off at 10pm and a card system but unfortunately that has been somewhat abused and nobody wants to take the time to walk to the card slot and turn off the lights by themselves and let them go until 10pm and generally between 9 and 10pm there is no one on the field and so that is a horrible waste of electricity. Mr. Kopicki stated that the AYSO should be commended on their generosity however they are opposed to any additional lights at the Center. He stated that they have endured these existing lights on the two fields along with the traffic and noise and that Lincoln field #3 is a band -aid situation to the real problem because the City just needs a lot more lit fields for all the youth and other athletic organizations that want to use them. He suggested that an investigation be done to light up larger facilities such as Bonita Canyon Sports Park, Newport Coast, Harbor View and stated that these are all areas Parks, Beaches 8 Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 7 where most of the people that use the fields actually live. He stated that it is time to share responsibilities and compromise a little. He stated that Lincoln already has two lit fields and believes that is more then enough and anymore should be installed somewhere else with a compromised sharing responsibility of who is going to be looking at the lights every night. Bob Caustin stated that he has a child that plays soccer and noted that scheduling is quite difficult, He noted that he felt sorry for those people that have problems with the sounds hearing of kids having fun. He urged the Commission to send it forward tot eh school district with their positive comments. Chair Garrett closed the public discussion Commissioner Brown stated that he thought that 10pm might be a little late and especially if the field is not being used and wondered if they did have a 9pm turn -off time for this particular set of lights and also for the existing ones if that would mitigate some of the concern. Recreation Manager Levin stated that he was glad that Commissioner Brown had asked that question. He went on to say that the current system is set to turn off at 10pm if not turned off manually before that. He stated that the system is a card key system and the coaches when they show up at the field need to slide their card thru which activates the system and it turns green; however, this is a constant challenge for staff because we are always having to remind the coaches that at the end of their games that they need to return; slide their card key again and push off the light system. Manager Levin stated sometimes that is why the lights are left burning and if they are left on and should anyone in the audience sees them that he would like for them to call the Park Patrol and they will come and turn them off. He noted that if the system were set up in a perfect world they would automatically turn off when the last person leaves the field - however that is not the way it works. Commissioner Brown asked if there were anything that could be done to encourage the coaches to be more cognizant of this issue from either an administrative standpoint or their own. Manager Levin stated that he is always asking that the coaches be notified usually by email about this requirement and typically it is in the beginning of the season when there are new coaches because it is a volunteer organization so there are new people that come on every year and so there is a learning curve in the beginning so we just have to remind them to turn them on and off and the problem get less and less. Commissioner Trapp asked if the fields are even used between 9 and 10pm and would it be problem for them to default to the 9pm hour. Manager Levin stated that it depends. He noted that there is no adult use except in the summertime. He said that he would need to check with Little League but thought that they were probably done no later then 9pm because it is kids we are talking about. He went on to say that it usually only goes to about then. Commissioner Lugar stated that he also agrees with Commissioner Trapp and that it seems reasonable to have a 9pm turn off time for the existing lights and the proposed lights and commented that he lives near a park and that at 1 0pm it does become bothersome. Parks, Beaches It Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 8 Manager Levin stated that he would check with baseball noting that sometimes they do have a game slot that might go a little later then 9pm so in fairness to baseball staff would need to check with them. Chair Garrett stated that he would like to assure the residents that their comments are being taken very seriously and that the time and effort, and the amount of money that is being put into this project also has to be looked at and so it is the Commission's job to look at the greater good and noted that soccer fields are needed in this community and we need more lighted fields and it is possible that when more soccer fields come online later that this could be addressed again to mitigate the residents concerns if there are problems. He reiterated that the Commission does take this very seriously and this is just the beginning of a very long process and if there are concerns there will be many more opportunities to voice them. Motion by Commissioner Brown that the Commission (1) supports the installation of the lights at Lincoln Athletic Center Field #3, and (2) that since it appears that there does not need or seem to be any activity on the fields after 9pm and that the lights are currently in place are defaulted to 10pm; that they now be changed to turn off automatically at 9pm and therefore the residents would get some relief now and with the proposed lights that they also be defaulted to 9pm. Director Morgan stated that he would let the Commissioners know if there are street lights on San Joaquin. Mr. Wright stated that if there is going to be a limit on game to be complete and off the field by 9pm then asked if there was a way to dedicate the game slots time to kids games which run shorter as opposed to adults games. Motion carried by acclamation. 9. Newport Center Park Phase 1 - Commissioner Allen stated that she had a brief statement to make which she noted was essentially the same statement that she made at the April meeting. She went on to say that there has been a charge or a claim by some that she has a potential conflict of interest on this property and noted that she has had a survey done and an appraisal of her property and that she firmly believes that she does not have a conflict. However in the interest of the good of the order for the Commission she believes that she has become a distraction and has too much respect for the Commission to continue in that position and stated that she would recuse herself from the discussion. Commissioner Allen excused herself from the meeting and stated she would return at the beginning of the next item. Director Morgan stated that he would be reviewing why the issue was before the commission and what needed to be done in order to send it back to Council. He went on to say that he has worked as hard as he could by reviewing the video record of the Council meetings of February and March where different actions were taken; he noted that he has reviewed the official minutes and has worked with the City Attorney to determine exactly what it is that the City Council wants the Commission to do beginning tonight. He stated that at the Council meeting of March 27th they considered their action of February 27th and it was about the Newport Center Park and what it should be in terms of a park as it relates to this Commission's recommendation. Parks, Beaches ft Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 9 Director Morgan stated that it was a 4 -3 vote to move forward as a passive park following this Commission's action. He stated that for a variety of reasons the Council has now asked this Commission to take a fresh look at what design elements this park should include and stated that it was his understanding looking at the 6.1 vote of March 27`h that the purview of this Commission tonight is to look at park elements on that 12 -acre park above the library which would be phase 1 of Newport Center Park. Director Morgan stated that the Commission will receive a variety of comments and that they are welcome. He stated that those would be read into the record and forwarded to the City Council with the recommendation of the Commission regarding the park design elements for this site. He stated that the City Attorney has given clearance that this is what the Council wants from the Commission. He stated that in looking at the Council's action of March 27`h that he had been asked where does the Commission begin, he noted that staff and City Attorney has determined that it should begin with the Council meeting of December 12, 2006. He noted that at that meeting the Council asked the City Manager to move forward with phase 1 of the development of Newport Center Park and that 4 items were listed in terms of finishing plans and getting it out to bid and so forth; and to bring that back to Council by January 23`d. He noted if that had been all that was said then this Commission would not have gotten involved on January 2 because the work was all done with years of planning and input and voting and the City Council had signed off on a lot of things that are included in the packet in terms of things that have been gone on over the years; but there was additional Council direction to look at active uses perhaps a soccer field. Director Morgan stated that with that issue it was returned to the Commission's area to look at to see if the use should be changed from passive to active. He stated that Commission looked at it on January 2 "d because it needed to be back to Council by January 23`d. He stated that eventually it was heard by Council on February 27`h and then for a variety of reasons that everyone is familiar with, and that it was decided on March 27`h to start fresh with what was done on January 2nd at this level and to take a new look at the park development and whether it should be passive or active. He noted that there were recommendations that this issue go even farther back then January 2nd but in the end after going back through the video and reviewing it word by word on several occasions that it is staff's opinion that the work for the Commission is to look fresh at the action taken on January 2nd Commissioner Brown asked for a point of clarification and stated that going back to the meeting of January 2nd he noted that the action taken by the Commission was more then just that Newport Center Park is a passive park. He reread the motion of January 2nd - he stated that the as possible to develop the Newport Center Park site as a passive park. He stated that he would like to make that point now that it was more then just a recommendation of a passive park but moving forward as a passive park as soon possible. Chair Garrett that if there are people here to talk about whether City Hall should be built on the park site that it would make no difference on how the Commission votes because it would have no bearing on the action that can be taken and is not part of what the Commission can consider. He stated that if you want to make a comment regarding that issue it would not become a point of discussion. Chair Garrett opened the public discussion Bill Ficker stated that the directions are pretty clear and that he would not take any of the Commission's time but that most everyone knows how feels about the development of that site Parks, Beaches £t Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 10 and that there are some wonderful opportunities for your future reference. He stated that there would be more discussion on this as time goes by but did want to leave some copies of presentations that have to do with the location of City Hall and the opportunity to use the site here on the Peninsula as an urban site. He stated that he respectfully submits those to the Commission. Jim Warren stated that he lives directly across from the park site and that he strongly recommends that this remain a passive park, not a soccer field; no lights on it and noted that it has been a park for nine years but that it is one of the only parks in the City without signage and would recommend that signage be posted noting that it is a park. He stated that because of that everyone sees it as fresh land and comes up with a new idea and that it is a park and that it should be signed as a park. Barry Allen stated he Newport Center Park is not appropriate for ball fields because there are two busy streets on both sides and that this is the reason that the Commission has rejected that suggestion before and that there really is no way to keeps balls off the road since there are not fences that could be built high enough to keep them in not to mention how high a soccer ball could be kicked. He stated that it is a real danger and no one wants that. He stated that the other issue is the grading of the site is not practical and would be very expensive to build any kind of a soccer field or to flatten it out would cause some site line problems and stated that having any kind of an active park is practical but suggest that the Commission consider that additional amenities be added to the parks, such as restrooms located near the parking lot that would be built along with the library; since it is the only area where permanent lighting would be and the library people could open the restrooms in the morning and close them at night and would keep park users from using the restrooms in the library; give consideration to a few more benches, picnic tables and thing like that in the area to encourage people to come to the area not only for purposes of sitting, reading, contemplating, looking at the flowers and grass, but also to sit down at some place other then the amphitheater and be able to have a lunch and if we scatter these things around the park it would encourage people to use it since this site has such a spectacular view and it would be shame to harm that view. He thanked the Commission for doing such a wonderful job in developing the park. Mark Arblaster stated that his family enjoys the passive parks in the City and noted that there are an ample number of them; but what the City does not have enough of is active parks specifically soccer fields and noted that if there were a soccer field at that side it could alleviate a lot of the pressure that is put on soccer volunteers trying to schedule places for the kids to play. He stated that there are many places to enjoy the view and why cant you enjoy the view while watching your child play. He urged that Commission to make it an active park specifically for soccer. Karin Tringalli stated that she lives in the Cameo community and suggested that this is the opportunity for the Commission as well as the City to really create a jewel and that there are active parks and passive parks but there is not what many great cities have and that is a real jewel of a park and that the original design perhaps with some modifications that have been submitted would really accomplish that. She urged the Commission to keep it as a passive park with additional amenities. Tom Moulson stated that he does not believe there is anything new that could be said on this subject so he stated that he was here when the recommendation was made, impressed by the Parks, Beaches li Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 11 quality of debate, and respect the integrity of the Commission and trust that they will keep their minds open and that nothing has changed and that you will forward the recommendation back to City Council to keep it as a passive park. Bernie Svalstad stated that he was the original chair of the fundraising committee that consisted of about 16 members that was approved by City Council to raise funds of $1.2 M for Newport Village which is now called Newport Center Park. He stated once the name was approved a donor called and so that is why the signs were not put up because it was thought that the negotiation would be completed in 6 months; that did not happen and the Council did not consider that and so the City lost $600,000 and now hopefully he is still willing to donate $600,000 and does agree that the City should keep it as a passive park and agrees with Mr. Allen that amenities should be added and that he has talked to a couple of Council Members and that they would like to have some restrooms and benches, etc. Jay Baker stated that he has been to many of these meetings to discuss the park and understood that the park should be a passive park and urged that the Commission approve Mr. Allen's recommendation that additional amenities be added to the park. He stated that the City should move forward and begin work on this site immediately. Bernie Svalstad stated that there is a 12 -acre park that is just about to start construction up in Newport Coast that The Irvine Company is building and that the City is not paying a dime for and that it would be completed in 2009 and that it would include ball fields, soccer fields, very active park and is not more then a mile or two from the Newport Center site and that the City is not very involved in it and construction should begin soon and should allay some of the problems of not having a active park in this area. Caroline Logan stated that the most beautiful cities have central parks very similar to the one that is being proposed for Newport Center Park and that these parks are not for sweat and tears in competition but rather for serenity, quiet and the personal experience of sharing a peaceful and quiet place near the center of town and please preserve our Newport Center Park as a passive park, a non- competitive park for our citizens. Novel Hendrickson stated that she was here that she believes that we are here today to redo your meeting of January 2 "d and that she received some handouts other then what was given out originally and wondered if these new plans had been discussed or it they had been discussed at a meeting because she had been able find any evidence of that in any of the minutes and that this handout was different then the one that was shown in 2005 at a Council Study Session and then shown again in 2006. Chair Garrett stated that this has been an evolving process and that many of the plans are conceptual and probably what will be sent to Council depending how the vote goes will change from what they are today. Ms. Hendrickson continued by saying that really these plans are about 90% finished with planning. Chair Garrett stated that this is up to the Council and that they will either approve or disapprove these plans that are recommended to them. Parks, Beaches ft Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 12 Ms. Hendrickson stated that they really never did because everything that she had studied since 1999 on this piece of land and has found that actually the City Council has only discussed this during Study Sessions and really never gave the opportunity early on in the development of this park to the public to have a public hearing which was asked for by Council Member Heffernan in 2002. She stated that this never happened and does not know who or what staff member or how this could be under the radar all this time. She went on to say that the only thing she could see that was ever approved at a public meeting of the City Council was the naming of the park. She stated that she read in the minutes that a tremendous amount of time was spent on Council Policy B -17 for the Council and that in naming of the park and the possible donation. She stated that this park does not have as it has been presented change so that the Commission has not had any input since 2005 in any of this. Chair Garrett stated that it was not necessarily true since the Park Development Committee is a publicly noticed meeting and many of those discussions took place there. Ms. Hendrickson stated that she realized that but in reviewing them that there are not minutes of those meetings. Chair Garrett stated that he believed that there are. Ms. Hendricks stated that he should review them then because it is very disappointing to the public since they trust that the Commission knows and reports what is going on and when it is found that the City Council never really approved this or brought it for public comment then it has been developed by the Park Development Committee and that the last time it was voted on was November 16, 2004 on the Newport Center conceptual plan and that is was set in motion to have the CIP to grant them $128,000 and then later in September another $58,000 for the plans that have been development and only a peak was given in 2006 and that it is amazing how this comes out and report that the point of the whole thing is that the Library is supposed to get the parking first and under phase 1 they don't. Director Morgan stated that he would not debate on whether parking for the library is supposed to be first of what is second or third. He stated that he does know what the direction is for tonight. He stated that when it comes to the fine points of Newport Center Park phase 1, that what is going on tonight is very important and will influence the outcome of what the concept will become once a final plan is approved. The things that are being discussed tonight such as a restroom or a place where it is more for a destination for picnics rather than for individual use will be extremely valuable and will be considered by the Council when they direct staff on the next steps to take place. He stated that Public Works will not put plans out for bid until Council has signed off. Commissioner Brown stated that his recollection and that those meetings are noticed and questioned whether minutes are kept. Director Morgan stated that these meetings are discussed at every Commission meeting and eventually they are in the minutes of the Commission. Commissioner Brown stated that he knows that amenities have been discussed for this park at least three different times while he served on the Committee. He stated that he was not aware that official minutes were not being done but that he knew that the discussion of the Committee Parks, Beaches it Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 13 were reported at the Commission meetings. He stated that he believes Ms. Hendrickson is accurate regarding the last time it was voted on regarding the concept in November 2004 and that it issues have not really been discussed since that time. Director Morgan stated that on September 19, 2006 Park Development Committee meeting that a review of the costs was discussed, and that two council members were in attendance. But of course no vote was taken at the committee level. Jim Warren stated that he had been invited to at least three separate public meetings that were in the Fire Conference Room and at least one here in the Council Chambers. He stated that they were advertised and the public was notified. Jan Vandersloot stated that he was speaking for himself as well as SPON. He went on to say that SPON is a city -wide organization representing 350 families and that SPON has been instrumental and very involved with the development of this park going back to 1992 when the CIOSA Agreement called for this site to be dedicated as open space by The Irvine Company. Which did happen and the City accepted it as open space and the concept of a passive park was actually first broached by Council Member Tom Tompson in 1997 and since then SPON developed a concept plan which was presented to the City and the current plan is largely developed on SPON's plan which is a city -wide organization and at the annual meetings over the years has been discussed and several presentation have been made on the park and what else could have been put on the park such as senior housing; the cultural arts center and all this time there have been fights and now we are fighting about putting City Hall going there. He stated that there has been a lot of activity related to this park and recalled that there have been several presentations made at Commission meetings on this park site regarding eh design and several the committee level. He stated that he personally sent out notices to have people come and express their opinions. He stated that the public has been aware and that now certain members of the public are coming down lately because they don't like what is happening here and want to see a City Hall at the site and so are going back and trying to find or poke holes in the process and that is what is happening now. Mr. Vandersloot stated that it is not because they are interested in what kind of park is there but they don't want to see a park period they want to see a City Hall and that is not the mission of the Commission, but the mission is to decide whether it should be passive or active park and encourage that the Commission stay by previous commitments and that the Commission has done a good job in analyzing the site and come up with a very good plan and noted that he is not opposed to additional amenities but that in the natural areas it should be natural with trails and signage. He urged the Commission to stand by their convictions and move forward with the same recommendation. Hugh Logan stated that there are two basic thoroughfares that open up the City and the glorious panoramas. He noted that one of them is Newport Coast Drive and the other is MacArthur Boulevard as you come over the hill and suddenly see the harbor area laid out. He noted that it is breathtaking and brings visitors, money and is a unique thing and a perfect place for a passive park. He stated that if it goes active and that you add one field to the ones already within the City that it does not seem to be worth it considering the grading and cannot imagine the first time a soccer balls flies out into MacArthur Boulevard. He urged the Commission to recommend that it remain a passive park. Chair Garrett closed the public discussion Parks, Beaches & Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 14 Commissioner Trapp stated that she concurred with Barry Allen's suggestion that restrooms are needed and would answer come concerns on what people would do if they plan to stay at the park very long and believes that the additional of some picnic tables is a good idea. Commissioner Lugar stated that he also agrees with Mr. Allen and architecturally that unless you have facilities for people to gather then they will not gather and so it makes sense that we support it as a passive park but also additional amenities be added so people will visit the park. Commissioner Brown stated that he advocated very strongly that Newport Center is not an appropriate site for an active park and still believes that. He stated that active parks should be established within neighborhoods that are easily accessible for families. He went on to say that he views that area as a commercial area and that if we create a active park there that since we have a shortage of active park sites that it is important the land have multiple use and that this site could only accommodate one soccer field and would not answer any shortages that we have now. He stated that he is concerned about safety if it were an active park there. He stated that he does not support this site as an active site however he noted that everyone realizes that there is a need for active parks and believes that since we are in a climate where we look at how much money we have to spend and that he has some trouble agreeing that funds should be used to build another passive park for which we have a dearth of those already and ignoring the fact that we need active parks and the notion that we have an active park in Newport Coast already being built but noted that it would not serve the interest of the west side where there are no active parks at all. Commissioner Brown stated that his concern is not whether this should be an active park but rather that our motion that was passed in January was that the City begin construction on the site as soon as possible and noted that he no longer feels that way, He stated that is why he would like to have a unanimous vote on this of having is as a passive park but does not believe he could support a motion that would include recommending that Newport Center be constructed as a passive park with an inference that would probably come as full bore ahead. He stated that he would point to the General Plan and that the park is a low priority in the update and that this park has been discussed for years and now we are talking about ways to encourage use of the park. He stated that what he is asking the Commission to consider is that we recommend that Newport Center Park is an appropriate site for a passive park but that it not be a priority and that other priorities would serve the interest of many more residents of Newport Beach then this particular site at this particular time. Commissioner Lugar stated that priority is not an issue that is before the Commission to discuss. Chair Garrett stated he personally agrees that amenities should be added and could mitigate some concerns of those of the park not being used. He agreed that there is a shortage of soccer fields within the City but that this site would not answer those concerns. Motion by Chair Garrett to recommend to City Council that Newport Center Park be designated as a passive park and that additional user amenities, to include benches, picnic tables, parking, additional turf areas and a restroom. Motion carried by the following vote: Ayes: Brown, Garrett, Lugar, Trapp, Marston Absent: Ruzicka Recuse: Allen Parks, Beaches ft Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 15 the following amenities Director Morgan stated that in fairness that should a negative declaration be made for planning purposes and we are not challenged by SEQA regulations this input has been gathered he reminded the Commission that AYSO is very generous, cooperative, patient and there is a house on the hill. Recreation Manager Levin stated that there are houses up on Spyglass Hill that look down and they will be noticed as well but noted that there has been one resident that has some concerns. Commissioner Allen encouraged AYSO 57 to encourage homeowners at Spyglass to visit Turtle Rock and make a presentation at their HOA meeting because the last thing you want is that NMUSD feels that not enough public outreach was done. Commissioner Lugar asked who would own the lights. Director Morgan stated that in the end he believed that it would be the school district because it is physical property on their land; however the City collects hourly rates of $30 /hr for lights and believes that there will be a shared maintenance with AYSO. Mr. Wright stated that they have gone ahead with a 25 year warranty at their cost that covers replacement bulbs and any defect in the way it is lit. He noted that the State would actually own it as the school district is the custodian of the property. He stated that they would actually be making a donation to the State and what they need from the City is that they are ok with the donation. Manager Levin stated that AYSO provides $50,000 in maintenance to the fields each year as a minimum for upkeep; and Little League provided a backstop at $65,000 in addition to the grass work that they pay for. Chair Garrett stated that the Commission is aware of the need for additional lit fields but asked that they be ready for people that could be against it. Director Morgan stated that this issued would be agendized for May 1' Chair Garrett opened the public discussion; hearine none the public discussion was closed. 10. FY 2007/08 Recreation 6t Senior Services Department Operating Budget. Director Morgan stated that staff had presented the budget to the Budget Committee and was requesting that the Commission recommend and support the FY 2007/08 Budget to the City Council. He stated that the budget has changed a little after discussions with City Manager. He turned it ove to the staff to make presentation on Recreation programs, Senior Center programs, Newport Coast Community Center and Park Patrol. The following staff presented: • Recreation Manager Matt Lohr • Recreation Manager Sean Levin • Senior Services Manager Celeste Jardine -Haug • Recreation Supervisor Christine Stempleski • Recreation Supervisor Raquel Rodarte Parks, Beaches & Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 16 • Recreation Supervisor Matt Dingwall • Asst Recreation Coordinator Jessica Reiten Discussion ensued regarding Park Patrol. Manager Levin stated that that there is a financial impact with adding a full -time officer as there is no revenue to cover the service. After the presentation the Commission commended the staff for their presentation. Chair Garrett opened the public discussion Laura Curran asked about planting at Newport Coast Community Center. Discussion ensued regarding Foundations. Motion by Commissioner Allen to recommend approval of the submitted budget and to forward to City Council with their recommendation and to request that City Council consider allowing the Commission to look into Foundations. Commissioner Brown stated that there is a need to get Council's blessing to look into starting a Park & Recreation Foundation. Chair Garrett stated that he had talked to a Council Member about the issue and had appeared cold on the idea. Amended motion by Commissioner Allen to recommend approval of the submitted budget and to forward to City Council with their recommendation. Motion carried by acclamation Motion by Commissioner Allen to request permission by City Council to look into a Foundation. Motion carried by the following vote: Ayes: Allen, Brown, Lugar, Marston, Trapp Nay: Garrett Absent: Ruzicka COMMITTEE REPORTS - Parks- Nothing to report. RSS- Nothing to report. Budget- Nothing to report. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to report. Other —Santa Ana River Vision Plan- Commissioner Trapp stated that she was unable to attend the last meeting. — Memorial Committee- Chair Garrett stated that the Arts Commission is working on public outreach for an artist. — MorinaPork- Commissioner Allen asked when the Commission would receive information about what is going on there. Director Morgan stated that mobile homes are supposed to vacate by 2009. FUTURE AGENDA ITEMS Parks, Beaches 8 Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 17 The following are new or ongoing items to be discussed: • Fire pit discussion on safety and to regulate what is burned • Discussion of possible implementation of Parks ft Rec Foundation. • G•1 Policy Discussion • Parking Signage at Back Bay View Park • Dog Park • Updates on Parks • Reforestation Request - 4200 Campus Drive ADJOURNMENT- 9:15pm Submitted by: Teri Craig, Admin Assistant • r. So*1n PB &R CorKnission Agenda Item No. June 5, 2007 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance and Operations Support Superintendents SUBJECT: May Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff is presently working with the Public Works Department on numerous projects in planning and construction phases including: Coastal Peak Park, new medians on Superior and Irvine Avenues, Newport Coast Community Center, the Police Department Security Fencing Project, and the new • Santa Ana Heights Fire Station. 2. Select Parks and Trees Maintenance staff were trained and certified on the Mauget tree injection system. This process eliminates the need to spray a tree for pests, by simply injecting the chemical agent directly into the trees cambium layer, where it then migrates to the leaves. Once a pest eats the leaves, it ingests the pesticide and dies. Parks staff coordinated with the City Urban Forester relative to an Arbor Day Event staged this year on Friday May 25, 2007, behind the new Mariners Library. 4. The City's Asphalt Crew renovated an old and uneven asphalt walkway at Veterans Park. The work consisted of grinding down the top layer and then installing a smooth and even cap. Most of the damage had been caused by tree roots that had migrated under the walkway, so root pruning was performed as well. 5. The seasonal weekend trash runs commenced on Saturday May 26, and will continue through Labor Day. This work is performed by two staff members on Saturdays and Sundays from 5:00 a.m. to 11:00 a.m. to allow open access before the throngs of people arrive. A significant amount of trash is collected from sites such as Corona del Mar State Beach on a daily basis during this busy time of year! • 6. Parks Maintenance staff completed a renovation project surrounding the Buffalo Hills Park sand -play area. Over time, sand that has spilled out from the play area has built up the grade in the surrounding turf areas, creating a trip hazard and trapping rainwater • • on the adjacent sidewalk. The project included removal of existing turf, re- grading the high edges, and placement of new sod. 7. Contract crews completed annual landscape maintenance of the bike and pedestrian trail behind the Harbor Cove development on Jamboree Road. City staff is responsible for maintaining the asphalt trail and native habitat landscape of the trail down to Back Bay Drive. Work included trimming back vegetation that had over grown onto the trail. 8. Parks Division staff recently removed the Hollywood junipers that had overgrown the landscape area around the restrooms at Channel Park. Trees Division staff removed the trees and ground down the stumps. The landscape area was replaced with King palms, bird of paradise shrubs and a succulent ground cover called blue pickle, which are all drought tolerant plants. This minor renovation enhanced the appearance of this facility. Upcoming Activities forAVril • 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Continue to work with prospective donors. Trees Division Activities • During the month of May, 1,540 trees were trimmed, 33 trees planted, 15 trees removed and crews responded to 6 emergency tree calls. u 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Eastbluff and Corona Del Mar areas, as part of the City's overall grid trimming schedule. Additionally, crews continue to prune trees in the Newport Coast area as scheduled from October through May, which is part of the maintenance agreement between the City and the Newport Coast Community. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree Maintenance Division, and West Coast Arborists staffs have resulted in the root pruning of 863 trees to date. This effort will mitigate any potential property damage from City tree roots and provide for tree longevity in the urban forest. The extensive work includes root pruning, root barrier installation, and hardscape repairs at each tree site. 3. Lynnette Short, Urban Forester for the Southern Region of the California Department of Forestry and Fire Protection, presented the City Council with two awards in recognition of the City's Urban Forest at the May 8`s City Council meeting: Tree City USA Award — 17 consecutive years. Tree City USA is sponsored in cooperation with the National Association of State Foresters, USDA Forest Service and the National Arbor Day Foundation. Growth Award — 12 consecutive years for the efforts made to strengthen the local tree care programs. Newport Beach is one of the few cities in California that has received this award for 10 or more consecutive years, and is listed as a Sterling Community by the National Arbor Day Foundation. Cities recognized as Sterling Communities go beyond the standards of the Tree City USA award. There are only 2 cities in the county and 5 cities statewide that are recognized as a Sterling Community. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities 1. Beach Maintenance Division staff has picked up the temporary pumps and hard line piping, since the rainy season is over. The pumps are used when rains and high tides occur simultaneously, and are stationed at the usual trouble spots 40 Street/Channel Park, 38`" Street/Lake, and 30`s Street/ Lafayette. Additionally, twelve mobile pumps are used by field crews in the low lying areas of Balboa Island and Newport Peninsula • during rain events in order to help reduce street flooding. The pumps were serviced and stored in preparation for the following year. 2. Beach Maintenance and Storm Drain Divisions staff have been working together to reinstall over 450 inlet guards in front of area catch basins. The inlet guard has proven to be one of the • best structural improvements that the City has implemented in its fight to keep street debris from finding its way into area catch basins, which eventually drain to the harbor. The program was implemented by the City five years ago and continues to grow, as high pedestrian traffic areas continue to be targeted. 3. Beach Maintenance Division staff will be working approximately 400 scheduled overtime shifts during the busy summer season. Staff performs additional clean up efforts in the following areas: street sweeping, restroom sanitizing, beach grooming, emptying trash receptacles, litter picking, shoveling fire rings or steam cleaning piers in the early morning hours or operating and monitoring the City's extensive tidal valve during the evening hours. Even though these activities are never seen by the public, they are essential in keeping the City safe, clean, and aesthetically pleasing for area residents and visitors. The Division becomes a seven day a week operation in order to meet the demands of the active summer season. • 4. The Beach Maintenance Division summer clean up activities will continue on weekends through Labor Day. Additionally, high tides series that necessitate tidal valve operation and monitoring will be switched back to the early morning hours beginning in October. 5. Supplemental contract cleaning of beach area restrooms began on Memorial Day weekend and will continue through mid September. See attached General Services Department, Activities Report for April 2007. Ve ry espectfully, r7 Dan P. Sereno Parks and Trees Maintenance Superintendent Rick Greaney Operations Support Superintendent • Attachments: (A) Tree Activity Report 2006 -2007 (B) General Services Department April Activities Report 0 • i $" g 0 y � A119 repo aA ?� O CL CL m a N j CD O CL T (6 U N r, o r � o c U 0 w 00 0 0 N C Q O LU O U C O ON N Q E w O O Tgjj•� o N d M o U U U U) CO) � ?ay M 2 2 :, o QD$f .Y Q o �d 9waa L E � oN aQ a m 7 O O O- Q O rO. ` E L Y 1 L Y N a cOd Qi � w 'rd Q�d'ld dS a o 0.2 O O O cYC N '�SO,oR? 6 W N V N N N O CL CL m a N j CD O CL T (6 U N r, o r � o c U 0 w 00 0 0 N C Q O LU O U C O ON N Q E w O O O o N M o U U U U) CO) M O M 2 2 :, o :3 1 N N L E r jj O 7 Q m 7 O O O- Q O rO. ` E L Y 1 L Y N a zi a a 0.2 O O O N N N V N N N rr 0o d ` a>0 O m m LO m �N O M T O O O N r r r E M * �s O O O V O T O N H v v r O o r o 0 0 r o O O O O r o 0 r T x O O O O O O O N O T * � CO O r Co O T O O O Uli Cl 0 0 0 0 0 0 C. M O O O O O Nr O O CO N T O O O O O O N 0) O O O O O � [1- O r O N N O O O O O O N N M > N O > 'O N O N E .U) N > > E W N O N W O N CD N a N N N Q 7 N N ~ H o o a� c :r :r � o Co m - � � E d > 2 m W oP m O E E aEi (D o o E N a) o a W W F- W v w 0- O CL CL m a N j CD O CL T (6 U N r, o r � o c U 0 w 00 0 0 N C Q O LU O U C O ON N Q E w c o c o Y w T o U U U U) ° N N .LO.. D .LN. 2 2 :, o :3 1 N N L E L jj O 7 Q m 7 O O O- Q O rO. ` E L Y 1 L Y a zi a a 0.2 O O O N .` N N V N N N rr 0o d ` a>0 O m m LO m �N 00 0 • • CLAIM REMOVALS Fiscal Year 2006- 2007 MONTH TREE # LOCATION July -06 0 August -06 1 2200 Heather Lane 2 413 Dahlia Avenue 1 415 Dahlia Avenue 1 520 Dahlia Avenue 1 1902 West Balboa Blvd 1 1746 Tradewinds Lane 1 Begonia Park, CDM 1 2221 Aralia Street 1 3201 Via Lido Bridge 1 1300 Ford Road 1 100 6th Street 1 126 30th Street Total 13 September -06 0 October -06 1 2427 Margaret Drive 2 2801 Seaview Avenue 1 1506 Park Avenue 1 522 Old Newport Blvd 1 2525 Island View Drive 3 601 Irvine Avenue 2 300 Heliotrope Avenue 1 420 Fernleaf Avenue 1 2332 Azure Avenue 1 521 Acacia Avenue Total 14 November -06 0 December -06 0 January -07 0 February -07 1 4633 Tremont Lane March -07 0 April-07 1 127 Abalone Av. Mav -07 1 63 Cambria Dr. n U • is PROBLEM TREE REMOVALS Fiscal Year 2006 -2007 MONTH TREE # LOCATION July -06 0 August -06 4 442 Redlands Avenue 1 1533 Ocean Blvd 1 2215 Port Carlisle Place 2 1300 Nottingham Road 1 618 Acacia Avenue Total 9 September -06 0 October -06 0 November -06 0 December -06 0 January -07 0 February -07 0 March -07 0 April-07 0 May -07 1 1607 Bayadere Terrace • E • April 2007 General Services Department Activities Report THIS MONTH THIS MONTH LAST YEAR TOTAL TO DATE TTD LAST YEAR ASPHALT /CONCRETE Street Patching (Tons of Blacktop) 414 230 4,057 4,408 Sidewalk Repaired (sq. ft.) 5,392 5,650 41,069 36,158 Curb & Gutter Replacement (fin. ft.) 454 391 4,348 3,540 Sweeping, Beach Cleaning, Demo Materials (tons) 619 452 4,008 3,775 AsphalUConcrete Recycled (tons) 400 186 4,017 3,006 SIGNS & TRAFFIC MARKINGS - Signs Made 68 6,010 11,734 13,910 Signs Installed 518 609 2,225 2,521 Decals 77 33 1,790 5,252 Special Purpose Signs /Banners 55 4 440 300 Street Striping (lin. ft.) Added /Replaced 96,704 930 680,043 582,259 Pavement Markings (including reflective) 4 66 1,183 609 Parking Stalls 0 204 355 957 Curb Painting (lin. ft.) 31,928 9,192 129,889 120,787 Thermoplastic (lin. ft.) 0 1,333 9,614 26,800 Sign Posts Installed 34 124 420 685 GRAFFITI Graffiti Incidents Removed by Staff 406 109 1,984 2,105 Graffiti Incidents Removed by Contractor 73 26 625 353 REFUSE COLLECTION Residential (tons) 2,902 2,994 31,501 32,293 Liquid HazMat Incidents 10 29 48 106 E -Waste Incidents 35 31 89 108 U -Waste Incidents 16 26 78 101 Recyclables (tons) 855 878 8,788 8,833 TREES Trimmed by Staff 203 58 1,273 1,355 Trimmed by Contractor 1,282 602 13,742 12,711 Removed 9 24 84 116 Planted 0 39 169 255 Roots Pruned by Contractor 0 0 0 0 Roots Pruned by Staff 28 4 210 451 AUTOMOTIVE Repairs 302 236 2,963 2,828 Preventive Maintenance Completed 78 51 734 699 PM Labor Hours 156 148 1,429 1,546 BEACH MAINTENANCE - Beach Area Refuse (tons) 47 66 716 796 Beach Debris (tons) 326 289 1,076 1,076 SWEEPING /STORM DRAIN Gutter Miles Swept 5,033 4,200 47,215 45,832 Sweeping Debris (cubic yards) 535 452 5,476 5,068 Storm Drain Debris (cubic yards) 48 40 540 528 LJ • 11 s S To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 8 — Reports on the activities of the Senior Services Division. Item 3 June 5, 2007 Recreation 8 Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches Et Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS A full slate of 250 teams are participating this summer in the City's adult "Big 3" leagues of softball, basketball, and soccer. Many companies sponsor teams in all 3 sports so employees can get their recreation and team building. Throw in adult volleyball and almost 300 teams are enjoying the fields and gyms during summer adult sports league play. ADULT BASKETBALL — The peak of adult basketball is here in Newport Beach with the record 89 -team spring season winding down and registration deadline for summer basketball concluding on May 23rd. Another 90 teams are expected for the summer league which tips off the week of June 25. SOFTBALL — The annual rite of spring appears every May with the sweet smell of green grass and a "Play Ball" to the 120 adult slow pitch softball teams registered to play in the summer season. The packed league began the week of May 14 and features 45 men's teams, 55 coed teams, and 10 special stockbrokers' teams. The stockbroker's league is unique in that all games begin at 4:45pm, before regular evening league play. The "brokers" also play a modified coed format, with 2 women /8 men in the field. Over 903 of the teams are returning from previous seasons, with many • veteran teams that have played for over 10 to 15 straight years. Special recognition goes to two men's teams, The Bone A's, managed by Jake Klohs, and Blackies Fighting Pigeons, managed by Bruce McClary, both began in the late 70's and have played for 30 consecutive summer seasons. SOCCER — The spring "futboC season concluded May 11 when a record 33 teams finished play. After a short 3 -day break, teams were shouting GOALLLLLLLLLLLLLI!!!!!!! again when summer action kicked off the week of May 14 with 34 more teams! The popular coed soccer league's participation is at an all time high! YOUTH PROGRAMS KiDSCENE — Youth ages 6 to 12 are beginning to Catch the Healthy Wave as Dietician Cindy Dupie educated participants about the food pyramid and the differences between fats. With the school year winding down, staff has begun planning and preparing new activities to ensure that children are entertained, learning, and having fun in a safe after school environment. ACTIVE KIN AFTER SCHOOL — _Kidscene is being revamped! The goal of an effective after school program is to provide youth with a safe and enjoyable environment where youth can develop and grow to be successful in the future. The new "revamped" after school program includes nutrition and cooking classes, yoga practice, an intergenerational program, additional homework assistance, • a partnership with the school district to ensure there needs are met. In addition, ACTIVE kidz (Afterschool Collaboration through Initiative Vision and Enrichment) will now be available for children in grades Kindergarten thru sixth. • Recreation fz Senior Services Division Monthly Activities Report Page 3 • RECRUITMENTS FOR RECREATION LEADERS — With only 11 returning Recreation Leaders and the goal of hiring an additional 15; special thanks to Human Resources for assisting in the recruitment and selection of 15 Recreation Leaders and ensuring the end result was met. To ensure new hires are ready to supervise, implement programs, and provide a fun, safe, and memorable summer for youth, they will attend the annual Staff Training on June 22 and June 23. The trainings also create the opportunity for new and veteran staff to interact and begin to build a strong team. COUNSELOR IN TRAINING (CIT) — Eight teens aged 13 to 15 prepared resumes and obtained letters of recommendation as they interviewed the last week of May and first week of June. The best - suited candidates will be selected and attend the mandatory Summer Staff trainings to ensure they are well prepared and understand their duties and expectations during Summer Day Camp. The CIT program is designed to prepare youth for future employment through resume building exercises, hands on experience with an emphasis in leadership development, and a mentorship program. 1ry p ". 42ND ANNUAL CITY OF NEWPORT BEACH YOUTH TRACK AND FIELD CHAMPIONSHIPS — Twenty of the top athletes from the 42nd Annual City of Newport Beach Track and Fietd Championships were invited to the Newport - Balboa Rotary Club dinner on May 30`". The Rotary who co- sponsors the meet annually, invites the top athletes and presents them with Friendship Medals from Sister City Okazaki, Japan's Rotary Club track meet. In turn the Newport Balboa Rotary sends medals to Okazaki to honor their top athletes. • YOUTH SUMMER Hoops — Registration began May 7. Each participant will experience the thrill of competition in a positive environment, with emphasis on sportsmanship, positive reinforcement and skill development and everyone plays at least half of every game with practices held one afternoon per week with games beginning June 25. Recreation Et Senior Services Division Monthly Activities Report Page 4 Registration has also begun for the Tiny League Basketball program for first and second grade athletes. This 4 -week clinic is designed to introduce boys and girls to the game of basketball. This • program meets Wednesdays beginning July 11`h and will run through August 1 ". TEEN PROGRAMMING • • YOUTH COUNCIL — The Council hosted Challenge Day on May 19`h at the OASIS Senior Center, Challenge Day is a daylong event for high school aged youth that teaches tolerance, reducing cliques, breaking down stereotypes and reducing oppression. The day was attended by 30 local youth and adult facilitators. A major thank you to the adult facilitators who took the time out make a difference! AQUATICS RENOVATION PROJECT — MBAC at Corona del Mar High School officially shut down for renovation on Friday, May 18`h. Lap swimming is now taking place at Newport Harbor High School and the youth CdM Junior Water Polo Club and Newport Beach Aquatics Club Swim Team moved to Costa Mesa High School. The renovation project is estimated to take 100 days. Swim LESSONS — Registration is taking place now for American Red Cross Learn Swim private and group lessons at Newport Harbor High School only. Additional classes were added at Newport Harbor to accommodate the demand.We anticipate classes will fill up quickly. SWIM (SUMMER WORK INTERNSHIP Et MENTORING PROGRAM) — This year, we are offering SWIM again. Last year we had seven outstanding participants that gained a great deal of experience and knowledge. The program invites youth 14 -16 years of age to participate in a one month program geared towards job training and what it takes to be a lifeguard. Participants will be exposed to 1'` aid, CPR, and Lifeguard drills. An American Red Cross Certification is available for participants that are 15 years of age. Registration is taking place now. swimmers to enjoy. ALSO, our 4n TOOL multi- COLorea water play fun run (pool inflatable) will also premiere a few days each week throughout the summer. Recreation ft Senior Services Division Monthly Activities Report Page 5 The Friday Night Swim is offered four nights this summer from 6:00- 9:00pm. The schedule is as follows: 6/29 Summer Splash Bash Kick Off Et BBQ 7/27 Teen Movie Night (Jaws) • 7113 Family Movie Night (Happy Feet) 8110 End of Summer Party Et BBQ RECREATION DIVISION SPECIAL EVENTS FACILITY RENTALS RECREATION DIVISION SPECIAL EVENTS CDM 5K Preparation and Registration for the 26`h Annual race to be held along the bluff in Corona del Mar is well underway. As of May 16`h 578 participants were registered with an expected 1,800+ come race day. A big thank you to our partner the Corona del Mar Chamber of Commerce and all of our sponsors for supporting the race. During the period of April16, 2006 - May 15, 2007 there were: • 32 Picnic /Park Area Rentals • 23 Room Rentals • 19 Field Rentals • 0 9 Gym Rentals Park and picnic area rentals have increased during this period, as is typical during this time of the year. PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of April Park Patrol had the following contacts: 1. Requested Calls 134 with Youth Sports Groups 0 13 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, advised softball players not to warm -up on concrete walk areas, monitored lacrosse event at Peninsula Field, monitored rugby event at Peninsula Field, reported lacrosse goals left behind at Peninsula Field, stopped several youth from digging up pitcher's mound at Buffalo Hills Field, removed a group from a closed field at Bonita Canyon, monitored PCGFS Opening Day event at Bonita Creek Fields, reported sprinklers left on overnight at Mariners. 0 24 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. Monitored pinewood derby event at Buffalo Hills Park, monitored birthday party at Mariners Park, Irvine Terrace, and Grant Howald, removed and disposed of balloons and • decorations that were left behind at San Miguel Park. 0 50 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms 0 16 Playground checks - checked all playgrounds for safety issues and vandalism, stopped basketball play after dark at 38`h Street Park, Recreation 8 Senior Services Division Monthly Activities Report Page 6 0 23 other — removed beer bottles from bushes at Mariners Park, advised individual not to ride his bike down the hill at Castaways Park, checked on CNB boats at 18`h Street for • vandalism, stopped a company washing vehicles at Arroyo Park parking lot, disposed of alcohol in restroom at Channel Place Park, reported grafetti on wall at West Newport CC, reported dead sea lion near Balboa Pier, removed trash and alcohol at Channel Place Park, reported blown over special event signs along Back Bay Drive, stopped a man from smoking at Inspiration Point, assisted with City Track Meet at NHHS. 0 2 Pre -event check 0 2 Post -event checks 2. Public Contacts 0 29 education 0 2 alcohol 0 34 dog related Written Warnings Issued- 2 for parking violations Citations Issued- 9 for parking violations at Bonita Canyon, Arroyo, Bonita Creek, Lincoln Athletic Center and City Hall. n U • SPECIAL EVENTS PERMITS As of May 15, 2007, there were 104 Special Event Permits processed and issued for the year. Those events of note for this period are: Lido Boat Show- Newport Harbor, April 18 -22, 2007 Attendance:2000 NB Film Festival- Lido and Newport Theater, April 19 -29, 2007, Attendance: 2500 March of Dimes Walk America- Fashion Island, April 29, 2007 Attendance: 6000 Volcom Surf Contest- 56`h Street Beach, May 11 -13, 2007, Attendance: 600 FACILITIES USE AND REPAIRS JUST IN TIME FOR SPIDERMAN 31 — Peninsula park received a Space Net with a 17 foot mast and netting anchored to three footings. The net is the first piece of equipment of this kind in the city and is sure to be a hit and icon for the Balboa beach front. In addition the Space Net the playground and swings received accessible rubber tiles. WEST NEWPORT COMMUNITY CENTER — The new lockers are installed and ready for use! The project included the painting of the locker rooms and replacement of a portion of the tiles that were damaged from the removal of the old lockers. The renovated locker rooms are a great upgrade to the Center. Men's and Women's lockers pictured. Recreation & Senior Services Division Monthly Activities Report Page 7 NEWPORT COAST COMMUNITY CENTER UPDATE — The center is 90% complete and on schedule. Staff has been impressed by the overall all quality and team work from Bernard's the General Contractor, • Betsey Dougherty the Architect and GKK Works the project manager. Staff is finalizing the program that will be published in fall Newport Navigator due out in early August. Programs at Newport Coast CC will increase the department's year around programming by 20% and will add 12 -16 more pages. The center is scheduled to open on September 4, 2007 for classes to the public. The grand opening/ dedication will be September 15 at 10am, so mark your calendars. • • Recreation ft Senior Services Division Monthly Activities Report Page 8 • To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug Re: Senior Services Division Monthly Activities Report Computer Friends - The computer Friends networking group held their monthly meeting on May 9. The topic this month was Quicken and Vista. The speaker was able to field questions on these two programs and offered solutions to those that are having problems. Legal Services - Ed Siebel, Attorney at Law, provided free legal counseling to seniors on May 10 and was able to answer questions regarding estate planning, business and real estate contracts and general civil law. OASIS offers this service twice a month. Xeno Muller - On May 16 Xeno Muller made an an exciting presentation of his thrilling gold medal race in Atlanta in 1996 and his silver medal race in 2000 in the Sydney Olympics. He also shared his passion for rowing and discussed how anyone, at any fitness level, can get involved in this • invigorating sport. He even brought his rowing machine to let people try it out. Emergency Preparedness - The Newport Beach Fire Department spoke to the group on emergency preparedness. The presentation discussed what should be included in your emergency plan as well as discussed numerous disaster preparedness skills including how to use a fire extinguisher and shut off you utilities. Special Event - OASIS held a fantastic Country Picnic in celebration of Older Americans' Month. The event included a BBQ lunch and homemade brownies. A few daring people entered their special recipes into a brownie bake -off and then shared the rest with the group. The entertainment was a the Firehouse Stoppers. Pain Lecture - UCI Medical Center held a lecture on controlling pain this month. Dr. Ko discussed common pain problems experienced by older adults and the treatments offered in managing acute and chronic pain. Dr. Ko is a specialist in pain management at the UC Irvine Pain Management Center. Special Presentation - The Bowers Museum Docent Guild Speakers Bureau presented "Amish Quilts" on May 24. Speaker Carol Van Houten traced the history of the Amish people dating from the time of their emigration from Europe to settle in Pennsylvania. The slide presentation reflected the culture, religion and life styles of the Amish people of today. This was a well attended activity. • Memory Lecture - We held a very popular memory skills lecture on May 30. The strategies to remember workshop is an interactive workshop designed for healthy older adults and provides participants with up -to -date information and skills they need to maintain optimal brain health and memory fitness. This workshop was sponsored by Adult Day Services of Orange County. • • n U Recreation Et Senior Services Division Monthly Activities Report Page 9 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: 9,198 CUSTOMERS 3,977 CUSTOMERS 1,876 CUSTOMERS Blood Pressure 54 Housing counseling 40 Braille 0 Information/ Referral 990 Counseling- persons 55 Legal Assistance 11 Eldercare 0 Senior Assessment(hrs) 45 Employment 25 Telephone Reassurance 363 HICAP 4 Visual Screening 5 Tax 84 Transportation 200 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen 8 Home Delivered 597 PERSONS Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 1.134 CUSTOMERS 1,494 CUSTOMERS 1,520.00 HOURS ( *equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Long Trips Barona Valley Ranch 52 Stateline Escape Butterflies Et Orchids 42 Nixon Library 20 SPECIAL EVENTS /SCREENINGS /LECTURES Computer Friends Movie - Pursuit of Happyness Volunteer Recognition Clutter Cleaners UCI- Driving Safety Hoag- Healthy Aging 120 CUSTOMERS 597 PERSONS 35 OASIS Golfers 150 45 Sunday Movies - 140 Blue Skies 32 75 Dreamboat 27 18 It Grows On Trees 29 20 Heaven Knows, Mr. Allison 26 • (1) Nr+lWipt PB &R Co fission Agenda Item No. Iff- June 5, 2007 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the reforestation request of the Harbor View Community Association (HVCA), on behalf of the property owners Bruce Larson, 1818 Port Sheffield Place and John Martino, 1824 Port Sheffield Place. Discussion • City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Per City Council Policy G -1, the City has received a request from the Harbor View Community Association, Board of Directors approving the removal of two City parkway trees, a Carrotwood tree at 1818 Port Sheffield Place and an Evergreen Pear tree at 1824 Port Sheffield Place. However, staff performed an on site inspection and found the Evergreen pear tree is decayed and a potential liability. Staff recommends the removal of the pear tree based on the criteria of Council Policy G- 1, All Other City Trees, page 4, Item C. According to this section of the policy, tree(s) must be "dead, diseased, dying, or hazardous, and presents a liability to the City," in order to be eligible for removal. Therefore, the City should incur the costs for removal and replacement of the pear tree. The property owners have complied with the requirements of the G -1 Policy, and have agreed to assume the full cost of the removal and replacement of the City tree, approximately $429.00 each tree ($195 for one 24" box replacement tree and $234 for one removal). • Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. The Harbor View Community Association, Council Member Keith D. Curry, and the property owners have received a copy of this report and a notice of the Commission • meeting. Very respec ly, r` Mark Harmon Attachments: (A) Harbor View Community Association, Board of Directors Letter (B) Tree Removal Request Application (C) Tree Inspection and Tree Inventory Detail (D) Photos (E) Area Map • • • • coralswoollmrW TREE INSPECTION REPORT Name: Harbor View Community Association (HVCA) Address: Villageway Property Management Post Office Box 4708 Irvine CA 92616 Phone Number: (949) 450 -1515 Tree Location: 1818 and 1824 Port Sheffield Place Request: The property owners, Bruce Larson (1818 Port Sheffield Place) and Jon Martino (1824 Port Sheffield Place) are jointly requesting of the General Services Department staff, the removal of one City Carrotwood tree located at 1818 Port Sheffield Place and one Evergreen Pear located at 1824 Port Sheffield Place, based on the criteria of City Council Policy G -1, Reforestation of City Trees. Botanical Name: Cupaniopsis anacardioides — Carrotwood Tree (1818 Port Sheffield Pl.) Pyrus kawakamii — Evergreen Pear Tree (1824 Port Sheffield Pl.) Designated Street Tree: Cassia leptonhvlla — Gold Medallion Tree Estimated Tree Value: $6,520.00 / 2 City trees (3,260.00 each tree) Damage: There was no history of repairs noted for these two sites based on our Field Maintenance Division records. Parkway: Comments: Inspected by: Concrete Brick Turf Other A field inspection confirmed a healthy City Carrotwood tree at 1818 Port Sheffield Place with extensive surface roots. However, the City Evergreen Pear tree at 1824 Port Sheffield Place was found decayed. Staff recommends the removal of the tree, due to potential tree failure and liability as a result of the decay. Therefore, the City should incur %tthe L costs for removal and replacement of the pear tree. E_/ L=' Date: May 21, 2007 JohnfConway, Urb n Forester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation ,„CCommission for further review and approval. Reviewed by: Date: May 21, 2007 Dan P. S o, P l nd rees Superintendent Reviewed by: Date: Mark armon Gene al Services Director 0 1�w Harbor View Community Association May 7, 2007 John Conway, Urban Forester City of Newport Beach General Services Department 3300 Newport Blvd. Newport Beach, CA 92658 RE: 1818 PORT SHEFFIELD PLACE Dear John Conway, The Harbor View Community Board of Director has been made aware of the removal of • the tree at 1818 Port Sheffield. We are in support of the removal of the Carrrotwood tree. It is our understanding that this removal will facilitate the replacement of another tree in the City of Newport Beach. • Should you have any questions regarding this matter, do not hesitate to call my office at (949) 450 -1515. Sincerely, VILLAGEWAY MANAGEMENT, INC. E w� Erin Wilkinson Property Manager At the Direction of the Board of Directors cc: Bruce Larson 1818 Port Sheffield Pl. Newport Beach, CA 92660 Villageway Property Management, P.O. Box 4708, Irvine CA 92616 949 -450 -1515 Phone / 949 -585 -0146 Fax \ \VillMeway08\Projectsl ai or View 063LLandscaVeT.a d,., Co rresp\ 8WN 818 Port Sheffield rree remova105007 d. C� Harbor View Community Association March 19, 2007 John Conway, Urban Forester City of Newport Beach General Services Department 3300 Newport Blvd. Newport Beach, CA 92658 RE: 1824 PORT SHEFFIELD PLACE Dear John Conway, • The Harbor View Community Board of Director has been made aware of the removal of the tree at 1824 Port Sheffield. We are in support of the removal of the Evergreen Pear in front of the house and the Carrrotwood on the northwest corner of the lot, as requested by Mr. Martino. It is our understanding that this removal will facilitate the replacement of another tree in the City of Newport Beach. Should you have any questions regarding this matter, do not hesitate to call my office at (949) 450 -1515. Sincerely, VILLAGEWAY MANAGEMENT, INC. r l - Erin Wilkinson Property Manager At the Direction of the Board of Directors cc: John Martino 1824 Port Sheffield Pl. • Newport Beach, CA 92660 Villageway Property Management, P.O. Box 4708, Irvine CA 92616 949 -450 -1515 Phone /949 -585 -0146 Fax Willa way03\Projeas \Harbor View 063 \UndsnapeU..d ... ,Covesp\2009\I 824 Port Sheffield tree removal 031904.doe 0 r1 LJ ��tiWP�R, CITY OF NEWPORT BEACH �) General. Services Department L" Tree Removal or Reforestation Application c"QC/ Fp RNA Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Indicate the number and specie(s),(lf knowil) of tree(s). Located at: 97- .0,orx•e-i Please be as specific as possible Requestor Property Owner Community Association Other Signature: _.. Print Name: jf' fe Z iw5oly (Alew 4';Ve % iq�,VT s d efF,'"el_e Address/ Phone (Daytime) / Email l9 %dn i- 'bit'1' S�'tFF £'LE�J i�� /1/°t✓i��? �P19�t/ _ �.�5r niv'f><55oc `raT�S aJ �t+,1 -P .rfe7' Date: _S— 3— e If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the cheeped items. Lnhj Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (*Greater than ,8500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Haznrdous Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Section B. For Reforestation Requests Only ReNS 0512004 • Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. • *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G-6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy Gl for additional information. Requestor Comments: Mee iS /dhasC-1 Co.used 4 Y+�OGS Removals, except emergency, will be subject to the notification processes, timeframes and authority as • specified in the City Council G -1 Policy. f Ll 6471'r-7r, CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. , Evergf —e-em Pe�v— ('tS 0.i-, CCk rrvfj`,, C10CA_ r_l In die ate thenammjberatnddspecie (s),fknowa) +oftree(ss)1.[ Located at: Please be as specific as possible Requestor Address/ Phone (Daytime / Email MProperty Owner I !g 24 Q o rat- 5 (n r 2( F f Community Association 1 \ / e W u r T - B 'e a C " A- g Z 6 6 Other _C 'i9 l ir — 11 6 3 j d3'\tM rAr f to o � CGX- hL Signature: —_ Date: S7 J; f q 7 • Print Name: ilk t l'u_ l7d If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Onl Removal Criteria (Check one or morel Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (*Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. Hazardous Beautification • Project In advanced state of decline with no prospect of recovery. Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. In conjunction with a City Council- approved City, commercial, neighborhood, or community association beautification program. Section B. For Reforestation Requests Only Rew�d 0s 4 • Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. • 'A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. 'There shall be a minimum of a one- for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G -1 for additional information. Requestor Comments: G 1. ., Removals, except emergency, will be subject to the notification processes, time frames and authority as • specified in the City Council G-1 Policy. R� o 204 n LJ 0 -------------------- - - - - -- ------------------------------------------------------------------ sin - -- home methodology help off ------------------------------------------------------ ---------------------------------------- ------ - - - - -- Inventory Detail Search Results Dist: 3 Address: 1818 PORT SHEFFIELD PL Fictitious: No Location: Front -2 On Address: 1818 PORT SHEFFIELD PL Species: Cupaniopsisanacardtoides, CARROTWOOD DBH /Height: 13 -18 / 15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 WCA Work History Date Work Type Amount Job# 8/4/2005 Root Prune w/ 12" Barrier $7.00 8481 717/2005 Grid Pruning $39.00 8474 7/19/2001 Grid Trimming $39.00 4184 8/5/1999 Grid Trimming $39.00 2866 Other Work History Date Work Type Crew Acct# Min Notes Inventory Detail Search Results Page 1 of 1 ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree. Plantin_q Crew Stock GABRIEL SOTO _ RAMON RAMIREZ MIGUEL MACIAS Inventory Detail Search Results Page 1 of 1 0 0 ------ ------- ----- -- - - - - -- ------------------------------•----------------------- -:-- -- - - -- -sign home methodology help off Inventory Detail Search Results Dist: 3 Address: 1824 PORT SHEFFIELD PL Fictitious: No Location: Front -1 On Address: 1824 PORT SHEFFIELD PL Species: Pyrus kawakamii, EVERGREEN PEAR DBH /Height: 13 -18 / 15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 WCA Work History Date Work Type Amount 8/4/2005 Root Prune w/ 12" Barrier $7.00 7/7/2005 Grid Pruning $39.00 7/19/2001 Grid Trimming $39.00 8/5/1999 Grid Trimming $39.00 Other Work History Date Work Type Notes Crew Job# 8481 8474 4184 2866 Acct# Min Inventory Detail Search Results Page 1 of 1 ArborAccess Forum Email your Area Manager and CSR View sent Email Messages _View WCA Phone Directory Crew SpeciaRy Tree_Planting. Stock_ GABRIEL SOTO _ RAMON RAMIREZ MIGUEL MACIAS Inventory Detail Search Results Page 1 of 1 ® r� l3r Im • • i L 0 0 N N N O U ii • t WT PB &R Commission Agenda Item No. 5 June 5, 2007 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the reforestation request of the Newport Hills Community Association (NHCA), on behalf of the property owner, Peter Reynolds at 1934 Port Locksleigh Place. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living • within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Per City Council Policy G -1, the City has received a request from the Newport Hills Community Association, Board of Directors approving the removal of one City Carrotwood tree at 1934 Port Locksleigh Place. The property owner has complied with the requirements of the G -1 Policy, and has agreed to assume the full costs for the removal and replacement of the City tree, approximately $429.00 ($195 for one 24" box replacement tree and $234 for one removal). Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. The Newport Hills Community Association, Council Member Keith D. Curry, and the property owner have received a copy of this report and a notice of the Commission meeting. • Attachments: (A) Newport Hills Community Association, Board of Directors Letter (B) Tree Removal Request Application (C) Tree Inspection and Tree Inventory Detail (D) Photos (E) Area Map Geoft Spices D PMW1 TREE INSPECTION REPORT Name: Newport Hills Community Association (NHCA) Address: 1900 Port Carlow Place Newport Beach, CA 92660 Phone Number: (949) 721 -1929 Tree Location: 1934 Port Locksleigh Place Request: The property owner, Peter Reynolds is requesting of the General Services Department staff, the removal of one City Carrotwood tree adjacent to his residence at 1830 Port Manleigh Place, based on the criteria of City Council Policy G -1, Reforestation of City Trees. Botanical Name: Cupaniopsis anacardioides – Carrotwood Tree Designated Street Tree: Magnolia grandiflora `Samuel Sommer' – Southern Magnolia Estimated Tree Value: $1,380.00 • Damage: There was no history of repairs noted for the past ten years at this site based on Field Maintenance Division records. Parkway: Concrete Brick Turf Other Comments: field inspection confirmed a healthy City Carrotwood tree. Inspected by: r- Date: May 21, 2007 John Conway, Urban forester Recommendation: Forward the reforestation request to the Parks, Beaches and /creation Commission for review and approval. Reviewed by: ° Date: May 21, 2007 Da . Seren rr and r�,es Superintendent Reviewed by: Date: ark armor , e rail Services Director • • 05/24/2007 11:43 9497063659 NEWPORT HILLS PAGE 01/01 HIMAT EL5 (OMMUNITU ASS OATION May 24, 2007 Peter Reynolds 1934 Port Locksleigh Place Newport Beach, CA 92660 RF: NEWPORT 1HLLS COMMUNITY ASSOCIATION STREET TREE REMOVAL REQUEST -1934 PORT LOCKSLE> GH Dear Mr. Reynolds: As management agent for the Newport hills Community Association, I have been requested by the Board of Directors to contact you regarding your request to replace the mrrotwood tree in the parkstrip in front of your home with a magnolia or liquid amber. • Please be advised the Board of Directors has approved your request to replace the parkway tree in front of your home with a. city approved street tree. • Should you have any questions regarding the above information, please do not hesitate to contact the undersigned at (949) 721 -1929, thank you. Sincerely, it Schwalbe n Behalf of the Board of Directors 1900 Port Carlow • Newport Beach, CA 92660 • (949) 721 -1929 tel • (949) 706 -3659 fax 0 U CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. ' T 6 n � p C 4 PC4 A j 0 P S Indicate the number andsp�ecie(s),ff knowx) of free(/s). ( Located at! 1 3 L 1 P,4 �" L o c K.1 W C Please be as speeine as possible Requestor r Property Owner Community Association Signature: /;(/LLCM_ t/� / "x "~fi/_u `-' Print Name: ��er A. R -e_ G ld_f qS h4GVI C10-- Phone (Daytime) / 193 `f Pprf �ocitt (�'ar If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or "private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (- Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. • Section B. For Reforestation Requests Only .cdjy/ In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fall, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. • Section B. For Reforestation Requests Only .cdjy/ • Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problern(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association ROthcr Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. NWrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. ©Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 601* of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. • *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. • *There shall be a minimum of a one -for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy 0-6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with 211 City requirements. Please refer to individual City Council Policy G-1 for additional information. Requester Comments: RemovaLc, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -I Policy. R"m Mw 0 i home methodology help off sign Inventory Detail Search Results Dist: 3 Address: 1934 PORT LOCKSLEIGH PL Fictitious: No Location: Front -1 On Address: 1934 PORT LOCKSLEIGH PL Species: - Cupaniopsis anacardioides, CARROTWOOD DBH /Height: 7 -12 / 30 -45 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,380 WCA Work History Date Work Type Amount Job# Crew 6/2/2005 Grid Pruning $39.00 7334 7/24/2001 Grid Trimming $39.00 4184 MIGUEL MACIAS 8/27/1999 Grid Trimming $39.00 2866 Other Work History Date Work Type Crew Acct# Min Notes ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree Planting Stock Inventory Detail Search Results Page I of 1 11 • C %lap Output Page I of I http: / /www6. city.newport- beach. ca.uslservieticom. esri.esrimap.Esrimap ?ServiceName =n... 05/21/2007 F SEW ART O O • U 1d � a IN"Swftg PB &R Commission Agenda Item No. too June 5, 2007 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the reforestation request of Michele O'Brien, property owner at 1211 Portside Way. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership • must petition for reforestation through their respective association. Per City Council Policy G -1, the City has received a request from the Harbor View Broadmoor Association, Board of Directors approving the removal of the City Lemon Scented Gum parkway tree adjacent to 1211 Portside Way. The property owner has complied with the requirements of the G -1 Policy, and has agreed to assume the full cost of the removal and replacement of the City tree, approximately $429.00 ($195 for a 24" box replacement tree and $234 removal). Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. The Harbor View Broadmoor Association, Council Member Nancy Gardner, and the property owner have received a copy of this report and a notice of the Commission meeting. Very resp ful , Mark Harm Attachments: (A) (B) (C) (D) (E) Harbor View Broadmoor Association, Board of Directors Letter Tree Removal Request Application Tree Inspection and Tree Inventory Detail Photos Area Map • • f May 23, 2007 Jon Conway City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 Re: 1211 Portside Way Tree Removal Dear Mr. Conway, P.O. Box 4708, Irvine, CA 92616 2 Venhure, Suita 500 Irvine, CA 92618 949.450.1515 fax 949.585.0146 vrnavillagewaycom As managing agent for the Harbor View Broadmoor Community Association, I have been directed by the Board of Directors, to advise you that the Board has made the decision that the large tree at 1211 Pottside Way should be removed from the community. A survey was mailed out to all homeowners, and the majority of the Membership felt that the tree should be removed. This letter is to serve Notice that the Board of Directors of the Harbor View Broadmoor Community Association approves the City to, remove the tree at your convenience. Should you have any questions, or need additional information, please contact me at (949) 450- 1515 Ext. 257, or email me at v_aughhan(alvillaeeway.com. Thank you for your assistance. Sincerely, Villageway Inc. Nadia Vaughan Community Manager At the Direction of the Board of Directors communl Providing Homeowner Association Management Since 1969 �..oc. *.......,�,c.. \1VdIWway03\Ptgects\HV aidmr WMA"innizalivelAmin O==pUWTCity ofNewpmt Beach 652307.-000 C A C M MAY -22 -2007 16:03 MARSH RISK AND INSURANCE MARSHMarsh Risk 4Insurance $VAces 4695 MMrArthur Court, Suite 700 Newport Beath, CA 92660 C116fOrnia Insurance license 0 0437153 • MichaW. G.Obrlen®Marsh.own we W.Iylarsh.Opltr Fax To: John Conway, Jr. From: Michele O'Brien Date, May 22, 2007 Fax: 949 399 5980 Organization City of Newport Beach Phone: 949 399 5877 Fax: 949 650 5643 Pages: 7 Phone: 949 644 3083 Subject: John, P.01 Here is signed Application for the removal of the tree in front of our Dome. I have also included the email I received from the Board verifying the vote to remove the tree. Please let me know if you should need anything further. Than yo y0 1 in this matter. Michele 'Brien • II�f daeen is eeenOSd a�r4yro In uw amelndl.a abfbM infomylbA 4" nMy arNln IMOWMI hnYN lnfolMslbn, Ing is'AOMH Pn�lweo This iMorag11N1 Is any ogres perry unfelt ro ubee n ao u Cathy n4MO above. The surf M reepNM arthb IPPfmlygfl is PrdMalled mm� ifisdei" Mis to 9 by regulation and Is required to destroy Ms rtearrngisn slier nl sfata0 need has Oeenfulfuleq, If you are rot Ihs Imanii" ndPlent. you sn hereby nadned awt any dwdaw , CV* g, 4lsWbulbn, er sgbn when b rehseef M IM Cannrys of these daNnlants a $410 'ohlbnee. a yw here rsoeved this udarrgaCon in eras, Plsase mMy"e fender h "'adlemh and smogs sass rM reW.n a aeerudWn u me"dosvnenb, • AMC Maim a Mdenrwn Compameh MAY -22 -2007 16:04 MARSH RISK AND INSURANCE ew,,, � IlMrt�R,�trrMlNllrM FIX Tra wdttd To: M; cir /le, D 8¢;t.J Date: 5_. ;k a- 07 Company: /it/ P..+c,,b- tr.! Fax: 3Y9— ST6 0 Re: Rt'rVO4 $4r aJ P. "VL 4L Comments: Pt"se. of...H, .�ttie "jam: kusv"k 8,- Rc{e.�e4h�- it +•J, -� ,w��v,d4a.( Pa;v.�c �aapeal owda✓ rePf.e.neN� .� a � j,lra ,�...c• At&o, �� wry- Y°'"^� ld�a�.w.n� • No. of Pages: (including cover sheet) 0 �maeeea_ ee�'l xs�!l te�st�� ll������als!'J1 =i0S.0YSf���a■ �oi=O� ® CITY OF NEWPORT REACH Jokn E Conway, Jr. From: e �� c'renaal Secvteea D4p;nmen� C�lrr *M 3300 N4wpw Blvd. P0. Boa 1768 (9491 6444083 Newport Be4ch. CA hX (949) 650 -sw Phone: 916S84915 j�ronway�%tiy.newpat- hwch,c4 us Fax: E -mail: _949) 650 -5643 W fltesi aww wr1 oma i �`��ri,Ir1, �I�li`S�rIWYi11y M MRY— ii —?AR7 77: Q9 ewo rcn cam.+ __. 0 MAY -22 -2007 16:04 MARSH RISK AND INSURANCE- - „ w� �ta�Wpo CITY OF NEWPORT BEACH General Services Department °'t<rFp0.a'� - Tree Removal or Reforestation Application P.03 rauc oZ Per City Council Policy G- 1 (Retention or Removal of City Trees), I am re uestltlg a tree removal(s) to be reviewed by staff and submitted to either the Parks. Beaches, and Recreation Commission fbr consideration at a futwe meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. DEC G'' L t +► - S ,e,q -r k &a0A -tom- �r(w l fv�t G' oAo/2w} hrdicets the nuwhir and speele(s),(lf knowrs) of rise (s)- Located at: Please bs as specific =possible Requestor PropeRy Owner Community Association Other _ Signature:' Print Name: ( Address/ Phone (Daytime) / Email Date: If this is a reforestation request proceed to the reverse side of this form Section A. to Remavai Requests On1- Reamoval Criteria (Check one or more) Please provide copies of photos, bills, documents or "y other related material that Will verify the chocked items. =Proven and repeated history ordamaging public or `private, sewers, water retains, roadways, sidewalks, curbs, wilts, fences, underground utilities or foundations. ('oreeler than $300) Reputed history of slgnlReant Interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural mehods. OHazardous • aBeautifieation Project MOV- 71- 7fxa'f .-�. v. In advanced state of decline with no prospect of recovery. Defective, potential to fail, could cause damalle to personslpropoM upcn failure. Assessment by Urban Forester will identify atruetuml defects, parts likely to fail, targets -if fails, procedures and actions to abate. In conjunction with a City Cowcil- approved Ciry, commercial, neighborhood, or community associatton beautification program. „,,,,,,a, MAY -22 -2007 1E :05 MRSH RISK RND INSURRNCE P.04 1 .. S i n B. For Rdorestation Rtguegg Refotbstatim is the concept of systematically replacing Problem or All Ocher Trees which are creating . hatdscape and/or view problems and cannot be properly trimnud, pruned or modified to alleviate the problem(s) they create, or those which have reached their Atli life, and are declining in health, or arc simply the wrong species of trees) for the phmted location, As initiated by: Property Owner Community Aasoeiation Other Check aU items applicable: Trees) Causing curb, gutter, sidewalk or underground utilities darnsge. Wrong tree species for location X View encroachment Area bas clearly defined contiguous boundaries that include the trees) proposed. Residential communities, neighborhoods, or business organizations Who apply for reforestation must submit a petition signed by a minimum of 60% of the praperty owners within the area defined. Areas represented by a legally established community association, may submit a resolution of the Board of Director formally requesting a reforestation. E:]Wividuel property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owner (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the • endorsement of the appropriate homeowners' association, if applicable. •A request for reforestation requires a written agreement submitted to the Parks, Fleaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay l00% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. f i34 do Aeo.6re. -txu. *There shall be a minimum of a one- ibr-one replacement of all trees removed in reforestation projects. Replacement trees shalt be a minimum sire of 24" boxed trees end cost 5195 per tree, unless the pathway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree ponciea Its tare Is lateaded to expedlte the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to Individual City Council Policy C-I for additlo ial laformation. liequaator Comments; 49a4 J. a.—, s • Removals, "Cepr eh+erpehey, will be subject la the nollocation processes, rinse ftaetes and arrtlrortry its speciJled in the City Coancif C-1 Policy, a..a.e woe. L_J • MAY -22 -2007 16:05 MARSH RISK AND INSURANCE ' Kopaside, ski Mark" To Michele G ' �mkopaskie®UEIC.coma OBrienMP6- CAIUSIhAarshlMMC@MMC 05/01/2007 01:07 PM cc boo Subject RE: Welcome ^'' mow' Y. bd This message has been replied to end for"rded. Hello Michele, we live at 1221 Surfline way, the house directly below your house. (Tan house with copper garage door) We did vote to remove the tree and a letter will be sent from Villageway to the City of Newport Beach. I am not certain about the rest of the Process or its duration. we'll copy you on that letter and inform the rest of the neighborhood it.. the rear future. Again, fee] free to contact me with any other questions or concerns. Regards, Mark Kopaskie Executive Vice president Universal Electronics Inc. 6101 Gateway Drive Cypress, CA 90630 P; (714) 820 -1085 C: (949) 1597 -9905 NASDAQ: uEIC - - - -- original Message---- - From: Michele.G.oBrien3marsh.com (mailto:Michele.G.08rien @marsh cam] Sent: Tuesday, May 01, 200'! 12:41 PM To: Kopaskie, Mark Subject: Re: Welcome Mark, Pleased to hear from you. It was really great to meet you all as well! My husband and I are looking forward to getting to know all our neighbors. We love living here already. I was wondering if the tree removal subjett was voted on last night. if so, what the results were. Could you please advise.' Thanks again for your considerate email. See you round the hood! Michele P.S. what was your address again - I was really brain dead last night from P 05 MAY -22 -2007 16:06 MARSH RISK AND INSURANCE all the move arrangements. . (Embedded image moved to fila: pic38761.jpg) "Kopaskie, Mark" <mkopaskie@UEIC.o om> To Michele G 05/C1/2007 06:21 OBrien /t7 ?B- CA/US;Marsh!MMC @MMC AM Cc Suba Oct Welcome J Michele, Welcome to the Broadmoor neighborhood, rt was a pleasure to meet you last night. This is my work email address, and my home email is mmelpk @aol.,com. Please feel free to contact me with any issues or questions, Regards, Mark Kcpaskte 8xecutive Vice President Universal Electronics Inc. • P. W MAY -22 -2007 16:06 MARSH RISK AND INSURANCE P.07 6101 Gateway Drive • Cypress, CA 90630 P: 014; 820 -1085 C: (949) 697 -9905 NASDAQ: UEIC (Embedded image moved to file: pici7269.;pg) To: Michele G 0Brien /NP8 -CA /US /Marsh /l,.TC @MMC Cc: From: "Kopaskie, Mark" <mkopaskio @UEIC.com: + r+ rtxxxrwwxrx++ wr+ r+ rtxxrx+ wwr++ rwwx++ wwrr +wwrrrww + +r;.wx +r+ +x + +rw + +krwr This a -mail transmission and any attachments that accompany it may contain information that is privileged, confidential or otherwise exempt from disclosure under applicable law and is intended solely for the use of the individuals) to whom it was intended to be addressed, If you have received this e-mail by mistake, or you are not the intended recipient, any disclosure, dissemination, distribution, copying or Other use or retention of this communication or its substance is prohibited. If you have received this communication in error, please immediately reply to the author via e -mail that you received this massage by mistake and also permanently delete the original and all copies of this e-mail and any attachments from ye-,r computer. Thank you. + wwrxrwwwr rrrrrrrrwww+ r++ rrxw+ wxxrwwxrx +wrrr+xxr + + +wx +rww + + +wxrr +wwr +w AS Reoipwms To: Michele G0Brien /NP9- CAIUSlMersh/MMCgMMC • cc: From: "KOpaskie, Mark' <mkopaskie @UEIC.com� r1 LJ TOTAL N.07 r- IL 40 Name: Address: Phone Number: TREE INSPECTION REPORT Michele O'Brien 1211 Portside Way (949) 399 -5877 Request: The property owner is requesting of the General Services Department staff, the removal of one City Lemon Scented Gum tree based on the criteria of City Council Policy G -1, Reforestation of City Trees. Botanical Name: Eucalyptus citriodora — Lemon Scented Gum Designated Street Tree: Magnolia grandiflora'Samuel Sommer' — Southern Magnolia Estimated Tree Value: $3,260.00 Damage: History of repairs noted at this site based on Field Maintenance Division records, on November 2006, for 80 square feet of sidewalk replaced and 94 square feet of curb /gutter replaced. Parkway: Concrete Brick Turf Other Comments: A field inspection confirmed a healthy City tree with no apparent operty damage. Inspected by: ti i Date: May 23, 2007 John C nway, Urban Forester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation (nnission for review and approval. Reviewed by: f, Date: May 23, 2007 :rk P. Ser o a d rees Superintendent Reviewed by: Date: arm on a er 1 Services Director ---------- -- -------- - - - - -- ---------- ------ -------- ------ --- - - - - -- ---------•---------------- sign - -- home methodology help off ---- -------------------------------------------------------------------------------------- - - - - -- - - - - -- Inventory Detail Search Results Dist: 6 Address: 1211 PORTSIDE WY Fictitious: No Location: Front -1 On Address: 1211 PORTSIDE WY Species: Eucalyptus citriodora, LEMON - SCENTED GUM DBH /Height: 13 -18 / 45 -60 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 WCA Work History • Date Work Type Amount Sob# Crew FRANCISCO 5/10/2005 Grid Pruning $39.00 7334 RAMIREZ 9/17/2003 Grid Trimming $39.00 6071 FRANCISCO RAMIREZ 8/29/2002 Grid Trimming $39.00 5154 VENTURA GOMEZ 8/18/2000 Service Request $39.00 3581 MIGUEL MACIAS 6/11/1999 Grid Trimming $39.00 2438 Other Work History Date Work Type Crew Acct# Min Notes 0 ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree _Planting Stock Inventory Detail Search Results Page 1 of 1 0