HomeMy WebLinkAbout8/7/2007 - Agenda PacketAUGUST 7, 2007
PB &R COMMISSION
MEETING AGENDA
City of Newport Beach
Parks, Beaches Et Recreation Commission
Tuesday, August 7, 2007 - 6pm— City Council Chambers
AGFNDA
• ORDER AND ROLL CALL
DIRECTOR'S COMMENTS
• Director Morgan
• Director Harmon
• City Council Actions
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to
three minutes. — —
ELECTION OF OFFICERS
NOTICE TO THE PUBLIC
All matters Listed under Consent Calendar 1 -6 are considered by the Commission to be routine and will all be enacted by one
motion in the form listed below. The Commission Members have received detailed staff reports on each of the items
recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the
motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the
Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to
assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium.
CONSENT CALENDAR
1. Minutes of the June 5, 2007 regular meeting. Waive reading of subject minutes, approve and order
filed.
2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and
upcoming projects.
• 3. Recreation It Senior Services Activity Report. Receive /file monthly Activity Report for activities and
upcoming projects.
4. Bench Donation. Approve bench donation from Jim Sinasek to be located at 15`" Street Bay Front street end.
5. Bench Donation. Approve bench donation from Peter Houdeshel to be located on Ocean Front Boardwalk -
6. Tree Donation. Approve donation of one Coast Live Oak tree from Ali Bartholomew to be planted at
Castaways Park.
DISCUSSION / ACTION
7. Reforestation Request. Discussion/ decision of reforestation request of five City parkway street trees by
Pacific West Asset Management Corporation at 4200 Campus Drive.
Action: Approve / Deny
8. Temporary Lights at Bob Henry Park. Discussion of AYSO 97 request to place temporary lights at Bob
Henry Park.
Action: Approve/ Deny
9. Newport Coast Community Center Dedication Ceremony Plan. Information only.
COMMITTEE REPORTS - NEW APPOINTMENTS
• Park Development - Allen, Brown, Lugar CIP Budget Update
• Recreation /Senior Activities - Brown, Lugar
• Budget - Garrett, Brown, Lugar FY2007/08 Budget Update
• Ad Hoc -- Community Service Award - Garrett, Ruzicka
Youth Sports Liaison - Ruzicka
• Other -- Santa Ana River Vision Plan - Trapp, Garrett
. 1/1 Memorial Committee/ Concept Plan - Garrett
Marina Park - Garrett
FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNED
CITY OF NEWPORT BEACH
Parks, Beaches Ft Recreation Commission
Regular Meeting
June 5, 2007 - 7pm
• Convened 7:02pm
ROLL CALL
Present: Debra Allen
Tim Brown
Bill Garrett
Phillip Lugar
Marie Marston
Greg Ruzicka
Cristine Trapp
Staff: Wes Morgan, RSS Director
Mark Harmon, General Services Director
Dan Sereno, Parks It Tree Superintendent
Teri Craig, Admin Asst
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8%7137
BUFFALO HILLS EAGLE SCOUT PROJECT PRESENTATION
Superintendent Sereno introduced Patrick White who presented a PowerPoint on his project for Buffalo
Hills Park.
Commissioner Allen asked whether he had contacted Newport Hills Community Association. Mr. White
. stated that he did not. Commissioner Allen stated that she was concerned that they should be notified
because of the style of the fence.
Superintendent Sereno stated that staff did not require Mr. White to contact the Community
Association.
Chair Garrett stated that this is City property. Commissioner Allen thought that it might be wise to at
least let them know.
Director Harmon stated that he agreed and in the past when the HOA has been notified that they have
even contributed funds and noted that it would be a good idea as a courtesy and suggested that Mr.
White contact them.
Director Morgan stated that the CdM 5k Race took place this last Saturday and thanked the General
Service Department for their help and Commissioner Brown for his help starting the race.
Director Harmon stated that staff had been very busy getting the beach ready for the summer and
stated that on Saturday the beach had brought up about 300 extra large squid on the beach which of
course had to be removed.
PUBLIC COMMENTS
None.
• CONSENT CALENDAR _ -
1. Minutes of the June 5, 2007 regular meeting. waive reading of subject minutes, approve and order filed.
2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming
projects.
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Parks, Beaches £t Recreation Commission
Regular Meeting
June 5, 2007 - 7pm
Page 2
3. Recreation ii Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming
projects.
4. Reforestation Request. Approve reforestation request by Harbor View Hills Community Association of one City
parkway Carrotwood treee adjacent to 1818 Port Sheffield and one Evergreen Pear tree adjacent to 1824 Port Sheffield.
5. Reforestation Request. Approve reforestation request by Newport Hills Community Association of one City Carrotwood
treee adjacent to to 1934 Port Locksleigh.
6. Reforestation Request. Approve reforestation request by Harbor View Bmadmoor Association of one City parkway
Lemon Scented Gum treet at 1211 Portside Way.
Motion by Commissioner Ruzicka to accept items 1 -6 of the Consent Calendar. Motion carried by
acclamation.
DISCUSSION /ACTION ITEMS
7. July Meeting. Director Morgan noted that the Commission has been busy and noted that since
the meeting will be on July 3 and that there does not seem to be too much for the Commission
to meet about besides the election and asked if the Commission would like to cancel the
meeting and meet again on August 7.
After discussion the Commission decided to cancel the meeting in July and would meet in
August.
Commissioner Brown asked if the Park Development were to meet that it be scheduled later in
July.
COMMITTEE REPORTS -
Parks- Commissioner Allen stated that they hoped to meet in late July.
RSS - Nothing to report.
Budget - Nothing to report.
AD - Hoc
—Youth Sports Liaison - Nothing to report
— Community Services Award - Director Morgan stated that Superintendent Levin would begin working on that
in the next month or so.
Other
—Santa Ana River Vision Plan- Commissioner Trapp stated a meeting had been held last week and reviewed the
site visit that had taken place and discussed a mission statement.
— Memorial Committee- Chair Garrett stated the Committee continued to meet and that they were looking for
an artist.
— MarinaPark- Commissioner Garrett stated that they had met last week and that the plan was progressing but
that were needed to be some additional discussions regarding the American Legion. Discussion ensued
regarding the moving of the trailers and the timeline.
FUTURE AGENDA ITEMS
The following are new or ongoing items to be discussed:
• Fire pit discussion - safety; regulate what is burned • Dog Park
• Discussion of possible implementation of Parks & Rec Updates on Parks
Foundation. • Reforestation Request - 4200 Campus Drive
• G -1 Policy Discussion
• Parking Signage at Back Bay View Park
ADJOURNMENT- ;9:15pm _
Submitted by:
Teri Craig, Admin Assistant
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PB &R Commission Agenda
Item. No.
August 7, 2007
Parks, Beaches and Recreation Commission
FROM: Parks and Trees Maintenance and Operations Support Superintendents
SUBJECT: June /July Parks, Trees, and Operations Division Activity
Report
Parks Maintenance Division Activities
Parks Maintenance Division staff is presently working with the Public Works
Department on numerous projects in planning and construction phases including:
Coastal Peak Park, new medians on Superior and Irvine Avenues, Newport Coast
Community Center, and the new Santa Ana Heights Fire Station.
2. The football field at Bonita Creek Park recently had extensive renovation work
performed which included aerification, sod, seeding, fertilization, and top dressing.
The cost of the project was $46,000.00, which is considerably higher than normal.
The increased level of work was due to last winter's lack of rain, which allowed for
increased play time. Additionally, the fields at Arroyo Park were also renovated, at a
cost of $26,000.00.
3. A "Concert in the Park" was staged at Bonita Canyon Sports Park on July I'`. Staff
made sure that the park was adequately dried and in top shape, to assure the public's
enjoyment.
4, At our quarterly staff meeting on Thursday, July 12, Kevin Pekar was recognized as
the Employee of the Quarter. Kevin started his career with the City in September
2002 as a Park Maintenance Crew Chief with the possession of a Bachelors Degree in
Forestry and Natural Resources Management, is a State Certified Arborist and is
licensed under Department of Pesticide Regulations as a Pesticide Applicator. He
was nominated and selected Employee of the Quarter due to his daily performance,
critical assistance provided during the takeover of Newport Coast landscape area, and
his remarkable achievement of coordinating seven Eagle Scout projects! Kevin's wife
and two children also attended the meeting. Congratulations, Kevin!
5. Crews worked July 3`a, 4`e, and 5`h, logging a total of 69 overtime hours, to ensure that
trash containers were emptied and litter was picked up from City parks and facilities.
The Parks Maintenance Division, in coordination with the Recreation and Senior
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Services Department, set up and took down barricades and delineators for the annual
4d' of July Community Picnic and Parade at Mariners Park.
On Monday July 2nd a broken water line at the west end of the
Corona del Mar parking lot ruptured underneath the sidewalk.
The three -inch line pushed up a 20' x 10' section of the
sidewalk, creating a huge void underneath. The Concrete Crew
responded to remove the concrete, and Sprinkler System
Technician repaired the line. The concrete was poured back on
the morning of July 3rd. Staff did an outstanding job pulling off
of their pre -July 0 preparations to handle this emergency repair in a congested area.
7. In conjunction with Public Works, the Parks Division completed a turf renovation
project at City Hall around the newly installed office trailers. Prior to delivery of the
trailers, all irrigation systems around and under the new installation were shut off for
several days to limit the damage the heavy equipment did to the turf.
Irrigation Specialist Tom Diaz with contracted work from Park West Landscape
Maintenance, Inc., relocated mainline and lateral lines from under the new trailers
before they arrived. Unfortunately, we had several hot days during the trailer
installation and from the time the turf irrigation systems were reconfigured, so some of
the turf areas suffered. Once these systems were brought back on line, aerating,
seeding and top dressing were completed and the grass should look great again in a
few weeks. The area has been barricaded with caution tape and daily watering times
will occur around the trailer at 6:00 a.m., 2:00 p.m. and 6:00 p.m. to germinate the
seed-
Upcoming Activities for September
L The planting of replacement shrubs and ground covers will continue Citywide.
2. Continue to work with prospective donors.
Trees Division Activities
During the month of June, 895 trees were trimmed, and crews responded to 4 emergency tree
calls. In the month of July, 1,440 trees were trimmed, 19 trees planted, 13 trees removed,
and crews responded to 5 emergency calls.
1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees
within the Corona Del Mar, Balboa Island, Shore Cliffs and Lido Isle areas, as part of
. the City's overall grid trimming schedule. Additionally, crews will begin to prune
trees in the Newport Coast area as scheduled from October through May, which is
part of the maintenance agreement between the City and the Newport Coast
Community.
1 Since July 2004, under City Council direction and funding, staff has undertaken an
extensive root pruning effort. Combined efforts of the Field Maintenance, Tree
is Maintenance Division, and West Coast Arborists staffs have resulted in the root
pruning of 869 trees to date. This effort will mitigate any potential property damage
from City tree roots and provide for tree longevity in the urban forest. The extensive
work includes root pruning, root barrier installation, and hardscape repairs at each
tree site.
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3. The attached Tree Activity Report summarizes requests and field activities performed
during the past two months
Beach Maintenance Activities
1. Crews worked the morning of the 4'E` of July ensuring that public trash containers were
emptied, streets were swept, fire rings were cleaned, and beaches were groomed for
the thousands of visitors who were arriving as we were still cleaning in the early
morning hours.
Before
After
Thursday, July 5'h was the biggest cleanup day of the year for the Beach Maintenance
Division. Beaches, commercial districts, restrooms, and the West Newport area were
cleaned by 19 City staff members, along with the efforts of 6 seasonal employees.
Special alley sweeping was completed with two small street sweepers.
In addition to the hundreds of trash bags that were filled by
litter pickers and community volunteers, mechanical street
sweeping equipment removed over 12 cubic yards of debris
from the West Newport area. Crews also had their hands full
cleaning the commercial districts of Newport and Balboa. At
Corona del Mar State Beach, 12 employees from the Field
Maintenance Division worked a five -hour shift to pick up
and remove over ten tons of trash that had been left on the ground and in beach area
trash containers at the park. Restroom cleaning staff did an outstanding job of getting
the beach area facilities clean before the sun came up.
See attached General Services Department, Activities Reports for May and June 2007_
Very respectfully,
• 9a Imo__ -_
Dan P. Sereno
Parks and Trees Maintenance Superintendent
Rick Greaney
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2006 -2007
(B) General Services Department May /June Activities Reports
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CLAIM REMOVALS
Fiscal Year 2006- 2007
MONTH
TREE #
LOCATION
July -06
0
August -06
1
2200 Heather Lane
2
413 Dahlia Avenue
1
415 Dahlia Avenue
1
520 Dahlia Avenue
1
1902 West Balboa Blvd
1
1746 Tradewinds Lane
1
Begonia Park, CDM
1
2221 Aralia Street
1
3201 Via Lido Bridge
1
1300 Ford Road
1
100 6th Street
1
126 30th Street
Total
13
September -06
0
October -06
1
2427 Margaret Drive
2
2801 Seaview Avenue
1
1506 Park Avenue
1
522 Old Newport Blvd
1
2525 Island View Drive
3
601 Irvine Avenue
2
300 Heliotrope Avenue
1
420 Fernleaf Avenue
1
2332 Azure Avenue
1
521 Acacia Avenue
Total
14
November -06
0
December -06
0
January-07
0
February -07
1
4633 Tremont Lane
March -07
0
April-07
1
127 Abalone Av.
May -07
1
63 Cambria Dr.
0
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49
MONTH
July -0s
August -06
PROBLEM TREE REMOVALS
Total
September -06
October -06
November -06
December -06
January -07
February -07
March -07
April -07
May -07
Fiscal Year 2006 -2007
TREE #
0
LOCATION
4 442 Redlands Avenue
1 1533 Ocean Blvd
1 2215 Port Carlisle Place
2 1300 Nottingham Road
1 618 Acacia Avenue
9
0
0
0
0
0
0
0
0
1 1607 Bayadere Terrace
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June 2007
General Services Department Activities Report THIS MowH THIS�MY RH ToT LTo TTD LAST
ASPHALT /CONCRETE
Signs Made
9,674
Street Patching (Tons of Blacktop)
429
280
4,980
5,235
Sidewalk Repaired (sq. ft.)
10,710
5,435
59,459
53,428
Curb & Gutter Replacement (lin. ft.)
303
701
5,002
4,550
Sweeping, Beach Cleaning, Demo Materials (tons)
317
473
4,732
4,710
AsphalUConcrete Recycled (tons)
605
255
5,052
4,343
SIGNS &TRAEFiC.A!IARKINGS ' .
1,836
1,402
Signs Made
9,674
233
23,084
14,804
Signs Installed
265
360
2,789
3,242
Decals
256
42
2,172
5,512
Special Purpose Signs/Banners
17
35
537
379
Street Striping (lin. ft.) Added /Replaced
139,279
200,076
996,738
865,189
Pavement Markings (including reflective)
302
397
1,836
1,402
Parking Stalls
839
226
1,194
1,306
Curb Painting ([in. ft.)
27,322
34,248
167,787
174,332
Thermoplastic (lin. ft.)
2,855
770
13,221
28,044
Sign Posts Installed
28
52
483
788
GRA;PF M
Graffiti Incidents Removed by Staff
274
385
2,523
2,644
Graffiti Incidents Removed by Contractor
61
70
759
484
REFUSE COLLEG7101,1
Residential (tons)
3,258
3,632
37,927
39,198
Liquid HazMat Incidents
7
32
70
173
E -Waste Incidents
38
32
164
172
U -Waste Incidents
9
27 1
101
177
Recyclables (tons)
968
1,080
10,692
10,881
TR -
Trimmed by Staff
111
127
1,474
1,550
Trimmed by Contractor
895
555
16,239
13,852
Removed
0
9
101
132
Planted
0
7
198
272
Roots Pruned by Contractor
6
0
6
0
Roots Pruned by Staff
25
17
265
482
Repairs
334
377
3,670
3,474
Preventive Maintenance Completed
90
108
911
878
PM Labor Hours
177
212
1,774
1,836
Beach Area Refuse (tons)
72
124 -
869
1,015
Beach Debris (tons)
64
51
1,244
1,263
Gutter Miles Swept
4,987
5,317
57,302
56,077
Sweeping Debris (cubic yards)
518
604
6,502
1 6,217
Storm Drain Debris (cubic yards)
47
41
633
622
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May 2007
General Services Department Activities Report
THis MONTH
THIS MONTH
LAS. YEAR
TOTAL TO
DATE
TTD LAST
YEAR
ASPHALT /CONCRErE,
Street Patching (Tons of Blacktop)
494
547
4,551
4,955
Sidewalk Repaired (sq. ft.)
7,680
11,835
48,749
47,993
Curb & Gutter Replacement (fin. ft.)
351
309
4,699
3,849
Sweeping, Beach Cleaning, Demo Materials (tons)
407
462
4,415
4,237
Asphalt/Concrete Recycled (tons)
430
1,082
4,447
4,088
SIGFISaTRAF MAR1aNGS
Signs Made
1,676
661
13,410
14,571
Signs Installed
299
361
2,524
2,882
Decals
126
218
1,916
5,470
Special Purpose Signs/Banners
80
44
520
344
Street Striping (fin. ft.) Added /Replaced
177,416
82,854
857,459
665,113
Pavement Markings (including reflective)
351
396 1
1,534
1,005
Parking Stalls
0
123
355
1,080
Curb Painting (lin. ft.)
10,576
19,297
140,465
140,084
Thermoplastic (lin. ft.)
752
474
10,366
27,274
Sign Posts Installed
35
51
455
736
GRAPPM,
Graffiti Incidents Removed by Staff
265
154 1
2,249
2,259
Graffiti Incidents Removed by Contractor
73
61
698
414
REFUSE COLLECTION
Residential (tons)
3,168
3,273
34,669
35,566
Liquid HazMat Incidents
15
29
63
135
E -Waste Incidents
37
31
126
139
U -Waste Incidents
14
26 1
92
127
Recyclables (tons)
936
967
9,724
9,801
TRESS
Trimmed by Staff
90
68
1,363
1,423
Trimmed by Contractor
1,602
586
15,344
13,297
Removed
17
7
101
123
Planted
29
10
198
265
Roots Pruned by Contractor
0
0
1 0
0
Roots Pruned by Staff
30
14
240
465
Repairs
373
269
.3,336
3,097
Preventive Maintenance Completed
87
71
821
770
PM Labor Hours
168
78
1,597
1,625
e
Beach Area Refuse (tons)
81
95
797
891
Beach Debris (tons)
104
136
1,180
1,212
Gutter Miles Swept
5,100
4,928
52,315
50,760
Sweeping Debris (cubic yards)
508
545
5,984
5,613
Storm Drain Debris (cubic yards)
46
53
586
581
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(90
To: Parks, Beaches and Recreation Commission
From: Wes Morgan, Recreation It Senior Services Director
Re: Recreation and Senior Services Division Monthly Activities Report
The following information is enclosed:
Item 3
August 7, 2007
• Page 2 — Reports on the activities of the Recreation Division.
• Page 7 — Reports on the activities of the Senior Services Division.
• Page 9 — Letters from City Council to Bill Garrett Et Tim Brown
• Page 11 — City Council Staff Report — Newport Center Park Concept Plan dated
July 24, 2007
Recreation Ft Senior Services Division Monthly Activities Report
Page 2
RECREATION SERVICES
•_ To: Parks, Beaches Et Recreation Commission
From: Sean Levin, Recreation Superintendent
•
Re: Recreation Division Monthly Activities Report
YOUTH PROGRAMS
SUMMER DAY CAMP - The heat is on in Newport Beach as residents and visitors from around the world,
including Taiwan and England; ages 6 to 12 enjoy spending their summer vacations at the CYC and
Balboa Community Center Summer Day Camps. Ninety youth per week are provided with
opportunities to make new friends, ride waves, kayak, build sandcastles, participate in arts and
games and attend weekly excursions to local tourist attractions. The popularity of the camp has
risen with the entire summer completely sold out and an average of 10 participants on the waitlist
per week. In addition to weekly themed activities and attending ClimbX and sporting events,
campers actively participated in the I" Annual Beach Clean Up Week on July 5`h. During this time,
counselors educated campers on the importance of keeping our beaches clean. The campers were
turned loose in groups to pick up trash at CdM Beach, 19`h Street Bay, and between Lifeguard
Headquarters and 19`h Street off the Peninsula.
Prior to the beginning of camp 23 Recreation Leaders,
including 15 new staff, went through 15 hours of training.
Recreation Leaders attended customer service, leadership,
games, excursions, and marketing sessions at the Southern
California Recreation Leader Consortium on Saturday, June 91h
in Laguna Hills. On June 22 and 23 staff continued team
building and policies and procedures training.
COUNSELORS IN TRAINING - Eight junior high aged Counselors In
Training are getting ready to step into the roles of future Recreation Leaders as they gain valuable
hands -on work experience, training, and leadership skills at Summer Day Camp. After three weeks
of camp, the CIT's have obtained the knowledge of their duties and responsibilities. During the
summer, the CIT's were mentored by Recreation Leaders, resume building activities, and evaluated
on their performance prior to the graduation BBQ at the end of the summer.
PRE - SCHOOL 101 - Fourteen pre- schoolers ages 3 to 5 said good -bye to
• one another as the final session ended June 11. With the increase-of
participants, the Pre - school 101 program wilt expand to two new
locations: Mariners Library and Newport Coast Community Center. In
addition 2 days per week have been added to the program to
accommodate the age groups and development levels.
Recreation 8 Senior Services Division Monthly Activities Report
Page 3
AQUATICS
• RENOVATION PROJECT - CdM High School MBAC is on schedule! The facility should be open the first
week of September. As of the first week of July, the electrical work was being done and some final
leveling of the deck area. We took forward to moving our tap swim, youth water polo and swim
team back over there in the fall.
•
SWIM LESSONS - Summer lessons are almost done at NHHS with almost 600 participants signed up for
either a group or private swim lessons. With MBAC shut down, the demand for lessons at NHHS has
very been high but fortunately we were ready and scheduled additional staff hours and worked out
additional pool hours with the high school coaches.
SWIM- SUMMER WORK INTERNSHIP It MENTORING PROGRAM - This year, there were
eleven outstanding 14 -16 year olds participating in SWIM. Currently the
participants are learning very valuable lifesaving skills in and out of the water,
along with how to fill out an application completely and accurately, create a cover
letter and resume and how to interview for the job they want. The program
concludes with lifelong job skills that will instill the understanding of
responsibility, service and integrity in the workplace. Staff hopes to see these
youth come back and apply for jobs in the Newport Beach area in the years to
come.
SUMMER SPLASH BASH- FRIDAY NIGHT SWIM $ WEEKDAY RECREATION SWIM - Recreation swim takes
place Monday - Friday from 1- 2:30pm with different games and activities set up each day
for the swimmers to enjoy. The 45 -foot multi - colored water play fun run (pool inflatable)
has been a huge hit.
THE FRIDAY NIGHT SUMMER SPLASH BASH - The Splash Bash held Fridays from 6 -9pm; have really
brought in the public and have enjoyed the late night swim. The movie Nappy Feet
premiered on the new 60ft tall movie screen.
The fee is: $3 /youth, $4 /adults and 3 years and under is free. The entry fee includes
drinks, chips and hot dogs for everyone. Movie watchers are encouraged to bring their own
raft or pool float to hang out on while enjoying the movie. So if singing, splashing, dancing
and swimming sounds like fun, you're a Friday night away from a good time. The last two
events are scheduled as follows:
• 7127 Teen Movie Night (showing Jaws) Families are welcome to attend before sunset to
take part in the BBQ, shark relays, fish arts and crafts, and stay until sunset- but advised
the movie is not for young children.
•
Recreation 8 Senior Services Division Monthly Activities Report
Page 4
8110 End of Summer Party Et BBQ
CONTRACT CLASSES Et CAMPS
2716 KIDS ENROLLED IN NEWPORT BEACH CAMPS - Summer is underway and Newport Beach Recreation is
in full swing. With summer, camps are a huge demand and the calls are still coming in from the
residents and visitors to find out what class and camp opportunities are still available this summer.
Our front office has been extremely busy filtering the calls and helping parents find the right camp
for their children. Whether it's our volleyball, beach, surf, sailing or one of our sport camps or
classes, we are off to another very successful summer.
35 NEW CONTRACT INSTRUCTORS COMING ON BOARD FOR NEWPORT COAST COMMUNITY CENTER - Over 35 new
instructors for Newport Coast Community Center are contracting with the City to provide classes for
youth and adults. Over 100 inquires came in from potential instructors looking to teach at the new
facility. We have a wide range of new classes scheduled to start the week of September 17th and
we look forward to advertising all the new classes in the fall Newport Navigator and in the new
NCCC Newsletter.
FACILITY RENTALS
During the period of May 16, 2006 - July 15, 2007 there were:
• 69 Picnic /Park Rentals
• 43 Room Rentals
• 48 Field Rentals
• 18 Gym Rentals
Park and picnic area rentals have increased during this period, as is typical during this time of the
year.
• PARK PATROL ;
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are
the number of times they stopped and spoke to customers other than requested calls. Due to the
ri
U
•
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Recreation Et Senior Services Division Monthly Activities Report
Page 5
timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will
receive April summary) During the month of May /June Park Patrol had the following contacts:
1. Requested Calls
• 246 with Youth Sports Groups
• 32 Field related issues /checks- monitored use of fields by Youth Sports organizations and
club teams, turned on /off field lights, advised softball players not to warm -up on
concrete walk areas, reported missing soccer nets at Bonita Creek, monitored lacrosse
and rugby events at Peninsula Field, stopped golfing at Bonita Creek Field, reported
football equipment that needs to be removed from Bonita Creek
• 34 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various
parks
• 140 Community Center issues /checks: unlocked and locked various community center
rooms /gyms, checked on weekly meetings at community rooms
• 24 Playground checks - checked all playgrounds for safety issues and vandalism, stopped
basketball play after dark at 38`h Street Park, reported a hole in the fence at Mariners
playground, reported a broken latch at Mariners tennis courts
• 60 other- checked and monitored film permit activities, stopped kids doing bmx tricks
on BCSP basketball court, checked city boats at 181h Street Beach, advised a man to
move a motorcycle off sidewalk at Bonita Creek, checked surf contest at 54�h Street
Beach, informed a couple at Peninsula Park to pour out alcohol, advised Fitness Patrol to
obtain proper permits to operate at CDM Beach, disposed of alcohol in bushes at Channel
Place Park.
• 10 Pre -event check
• 3 Post -event checks
2. Public Contacts
• 53 education
• 11 alcohol
• 75 dog related
Written Warnings Issued- 3 for parking violations
Citations Issued- 8 for parking violations, 1 for an un- permitted art event at Lookout Point.
SPECIAL EVENTS PERMITS - As of July 15, 2007, there were 162 Special Event Permits processed and
issued for the year. Those of note for this period are:
Hyatt Jazz Fest- Hyatt Hotel
May 18 -20, 2007 Attendance: 10,000
Balboa Island Artwalk- Balboa Island,
May 20, 2007, Attendance: 4000
CDM 5k- June 2, 2007 Attendance: 3500
Balboa Island Parade Balboa Island
June 3, 2007, Attendance: 5000
Quicksilver Surf Contest- 54`h Street Beach
June 8, 2007, Attendance: 150
Galley 50`h Anniversary - The Galley
Restaurant -June 23, 2007, Attendance: 1500
CNB /Newport Dunes Fireworks Display -
July 4, 2007, Attendance: 10,000
Mariners Park July 4`h Parade - Mariners Park
July 4, 2007, Attendance: 5000
Big Canyon CC Fireworks- Big Canyon CC
July 4, 2007, Attendance: 500
NB Breakers Tennis Matches- NB Country
Club parking lot
July 2007, Attendance: 1800 per day
CNB LG's Pier to Pier Swim- Newport - Balboa
July 7, 2007, Attendance: 300
Recreation Fc Senior Services Division Monthly Activities Report
Page 6
FACILITIES USE AND REPAIRS
• MARINERS PARK - The old Mariners Library was laid to rest with the wrecking ball the week of July 23
to make way for the renovation of the park. Final plans for the park are scheduled to be completed
by the end of July with the project out to bid in August.
U
NEWPORT COAST COMMUNITY CENTER - Staff is finalizing the Newsletter that will be published with the
fall Newport Navigator, due in early August. Programs at the Center will increase the
department's year around programming by 20% and will add 12 -16 pages to the Newport Navigator.
The Center will open Tuesday, September 4, 2007 for classes to the public. The grand
opening/ dedication is Saturday, September 15 at 10am, so mark your calendars.
SPECIAL EVENTS
MARINERS PARK 4TH OF JULY PARADE - The Mariners Park neighborhood had a Great Parade with over
2000 parents and children enjoying the event which included games, carnival, bouncers, family
activities, as well as the Parade. The celebration is a collaboration between the City and the
Mariners Elementary Foundation. Special thanks to Council Members Webb and Curry for their
participation and to the Police, Fire and General Services for their support.
OTHER
JULY IS NATIONAL PARKS AND RECREATION MONTH! - The Celebration began with the City Council being
presented the California Parks and Recreation Society (CPRS) District X Agency of the Year Award
by Janet Cates, CPRS District X President, for the Newport Beach Recreation and Senior Services
Departments outstanding participation, innovation and leadership in the region.
The Celebration continued July 26 with all City staff invited out to have food and fun during their
Lunch hour. The Celebration was held as a big THANK YOU to all the City departments for their
assistance this past year.
Recreation 8 Senior Services Division Monthly Activities Report
Page 7
Ht M
To: Parks, Beaches and Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
Membership Meeting- The Friends membership meeting will be held August 3 at 10am. This will be
Evelyn Hart's first meeting as President of the Friends. She is exited about her new position and the
coming year. She is currently wearing two hats, President of the Friends and Co -chair of the
Building Fund Committee to raise money to re -build OASIS. Staff will be assisting her to make sure
that she is not overwhelmed by her new duties.
New Chairs - The Friends of OASIS included in their budget funds to purchase 300 new banquet
chairs for the multipurpose room. The current chairs are uncomfortable and require frequent
cleaning. The new chairs will have a vinyl covering with a straight seat.
Board Installation - The Friends of OASIS held their monthly general membership meeting on July
6. Those in attendance included Council Members Keith Curry, Nancy Gardner and Mayor Steve
Rosansky. Also in attendance City Manager Homer Bludau, RSS Director Wes Morgan and a
representative from Senator Tom Harmon's office who assisted in the installation of the new
• Friends' executive board members and presented Evelyn Hart with a commemorative plaque. The
event finished up with entertainment by singer Cindy Benson.
Special Event - The Big Band BBQ and Birthday Bash held July 14 was completely sold out, with 250
tickets sold. The Huntington Beach Concert Band performed and the OASIS staff barbequed hot
dogs and hamburgers for those in attendance. A large birthday cake was cut and served to
celebrate the OASIS Senior Centers' 30th birthday.
Tax Assistance - The OASIS Senior Center continues to provide tax assistance with a little known
but much appreciated tax rebate program. The same volunteer tax counselors who process income
tax returns for our seniors have volunteered to help seniors and disabled people file their
Homeowners and Renters Assistance forms. Last year 95 people were assisted and received rebates
from the State. With the eligibility income limits rising to $42,770, a $195 increase from last year,
we may have even more eligible people. This once a year payment is based on a portion of
property taxes paid directly or indirectly through rent. $472.60 is the maximum payment which is
based primarily on ones income. The filing period ends October 15.
Lectures - OASIS continues its medical lectures with UCI. Wednesday, July 2, Dr. V. Raman
Muthusamy, a UCI Gastroenterologist presented an informative lecture on Gastroesophageal Reflux
Disease, also know as GERD and commonly referred to as heart burn. It affects up to 60 million
Americans and can significantly affect a person's quality of life. These lectures are very popular
with the seniors and we are thankful that UCI offers them on a monthly basis at OASIS.
Encore It Ice Cream - In April the OASIS recognized its many volunteers and the staff provided the
• entertainment. The staff sang, danced and lip- synched to oldies and had lots of fun. There were
so °many requests to see it again; fortunately it was video taped, that we held an Encore Et Ice
Cream event. Anyone who wanted to see a repeat performance or had missed the initial
performance was welcome to enjoy ice cream sundaes and watch the show.
•
•
•
Recreation Et Senior Services Division Monthly Activities Report
Page 8
PARTICIPANTS ATTENDING
RECREATIONAL CLASSES
PERSONALIZED SERVICES PROVIDED
Includes:
9,402 CUSTOMERS
3,610 CUSTOMERS
1,610 CUSTOMERS
Blood Pressure
65
Housing counseling
45
Braille
0
Information /Referral
800
Counseling- persons
55
Legal Assistance
11
Eldercare
0
Senior Assessment(hrs)
40
Employment
26
Telephone Reassurance
315
HICAP
4
Visual Screening
5
Tax
0
Transportation
250
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van/ Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes:
Kitchen Et Home Delivered Meals
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS
Day Trips
Coronado Walking Tour 29
Harrah's Rincon Casino 56
Lavender Fields 21
Will Rogers State Park 45
SPECIAL EVENTS /SCREENINGS /LECTURES
Computer Friends
40
Movie - Dream Girls
31
Summer Luau
180
Be Healthy Be Happy
80
1,120 CUSTOMERS
2,307 CUSTOMERS
1,438.00 HOURS
(`equiv. to 9 full -time employees)
171 CUSTOMERS
Long Trips
Mammoth Lakes -Lake Tahoe 20
584 PERSONS
OASIS Golfers
125
Sunday Movies -
Morocco
34
What Women Want
28
My Gal Sal
31
The More the Merrier
35
PB &R Conj t ission Agenda
Item r:^ ,}
August 7, 2007
TO:
FROM:
SUBJECT:
Parks, Beaches and Recreation Commission
General Services Director
Bench Donation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission approve the bench
donation request at the 15`h Street bay front street end.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform procedure for
• making gifts to the City, and to make the donation process easier for staff and donors.
Per City Council Policy B -17, the City has received a request from Mr. Sinasek (Attachment A)
to donate a bench at the 15`h Street bay front street end. This bench donation (Attachment B)
would replace an existing bench due for replacement, provides for an upgraded style of bench,
and is included on the City's Official Bench List. Additionally, it will not be replacing a
previously donated bench. Attachment C shows the location of the proposed bench donation.
Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a
dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which
complies with City Council Policy B -17, is "Donated for Kathy Sinasek ".
Mr. Sinasek, Council Member Michael F. Henn, and the Central Newport Beach Community
Association havejeceived a copy of this report and a notice of the Commission meeting.
Very
Mark Harmon
Attachments: (A) Mr. Sinasek's Gifts for Tomorrow Order Request Form
• (B) Huntington bench style picture
(C) Picture of the proposed location
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Gifts for Tomorrow Order Request Form
Description
Contact Information
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DEDICATION PLAQUE INFO
Donors may elect to provide a dedicatory plaque if the
value of the donation is greater than $1,000,
Contact city staff for more information.
f7 Yes. 1 am interested in dedicatory plaque for my
donation.
fl(/a 3#e is donated for,
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PB &R Commission Agenda
Item No. !j
August 7, 2007
TO:
FROM:
SUBJECT:
Parks, Beaches and Recreation Commission
General Services Director
Bench Donation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission approve the bench
donation request at Island Avenue on the Ocean Front boardwalk.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform procedure for
making gifts to the City, and to make the donation process easier for staff and donors.
• Per City Council Policy B -17, the City has received a request from Mr. Houdeshel (Attachment
A) to donate a bench at Island Avenue and the Ocean Front boardwalk. The bench donation
(Attachment B) is included on the City's Official Bench List and fits with the other benches
along the Ocean Front boardwalk. Attachment C shows the location of the proposed bench
donation.
Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a
dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which
complies with City Council Policy B -17, is "Donated for Ruth and Harry Houdeshel ".
Mr. Houdeshel, Council Member Michael F. Henn, and the Central Newport Beach Community
Association have received a copy of this report and a notice of the Commission meeting.
Adjacent property owners were also notified of the Commission meeting.
.via, Laa,,,,VII
Attachments: (A) Mr. Houdeshel's Gifts for Tomorrow Order Request Form
• (B) Huntington bench style picture
(C) Picture of the proposed location
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PB &R Commission Agenda
Item No.
August 7, 2007
TO:
FROM:
SUBJECT:
Parks, Beaches and Recreation Commission
General Services Director
Tree Donation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission approve the tree donation
request at Castaways Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
. donations within the City. The policy is structured to establish a fair and uniform procedure for
making gifts to the City, and to make the donation process easier for staff and donors.
Per City Council Policy B -17, the City has received a donation request from Ms. Bartholomew
(Attachment A) to donate a tree at Castaways Park. The donated tree will be a Coast Live Oak
tree, and will be planted from a 36" box container. Staff selected this particular tree variety that
will be welcome enhancement to the proposed location (Attachment B).
Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a
dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B-
17, is "Donated for Ryan Lemmon, David Rapp, Staycee Stone and Jason Stradtman".
Ms. Bartholomew, Council Member Don Webb, Castaways Homeowners Association, and
Dover Shores Community Association have received a copy of this report and a notice of the
Commission meeWp.
Very
Attachments: (A) Ms. Bartholomew's Gifts for Tomorrow Order Request Form
(B) Picture of proposed planting location
Jun, I1 ul 01:43p
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Contact Information 11�
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Name
Mailing Address
Phone
Signature
DEDICATION PLAQUE INFO
Donors may elect w Provide a dedtatary plaque if :t,e
value of the donation is greater than E 1,000.
Canua city snN for more infornmoon.
Yes, I am ituerested in dedicatory plaque for my
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PB &R Commission Agenda
Item No.
August 7, 17
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Reforestation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission consider this
reforestation request of Pacific West Asset Management Corporation, property owner at 4200
Campus Drive.
Discussion
. On May 1, 2007 the Commission concurred to table this reforestation request upon request
from the General Services Director, due to further review regarding the 60 % petition criteria
based on Policy G -1 (see attached Parks, Beaches and Recreation Commission Meeting
Minutes, May 1, 2007, pages 2 -3).
City Council Policy G -1, Reforestation of City Trees requires that individual property owners
not residing within a legally established community association area may submit individual
requests for single or multiple tree reforestations. The applicant must submit a petition signed
by a minimum of 60% of property owners within the area defined for reforestation (see
attached Council Policy G -1, page 8, section C). The defined area (see attached color map)
included a total of 19 properties which encompassed Campus Drive, Dove Street and Birch
Street. This required the applicant to obtain 11.4 signatures in favor of the reforestation
request of which 12 were obtained.
Per City Council Policy G -1, the City has received a petition from the Pacific West Asset
Management Corporation, with the required property owner signatures approving the removal
of the five City Cajeput parkway trees adjacent to 4200 Campus Drive.
Enclosed are letters from Optima Asset Management Services Incorporated, which authorize
Douglas C. Morehead to sign on behalf of the property owner John Saunders for the following
properties: 4320, 4340, 4360, 4060, 4100 Campus Drive, and 4341 Birch Street. However,
• Mr. Saunders signed both letters in favor of the reforestation request.
• The property owner has complied with the requirements of the G -1 Policy, and has agreed to
assume the full cost of the removal and replacement of the five City trees, approximately
$2,769.00 ($975.00 for five 24" box replacement trees and $1,794.00 removals).
n
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Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to
the request.
Mr. Kent McNaughton (4200 Campus Drive), Ms. Margaret T. Ferrigno, Property Manager,
Pacific West Asset Management Corporation, and Council Member Leslie J. Daigle have
received a copy of this report and a notice of the Commission meeting. Adjacent property
owners were also notified of the Commission meeting.
Very respect
Mark Harmon
Attachments: (A) Parks, Beaches and Recreation Commission Meeting Minutes, May 15`
(B) City Council Policy G -1, Retention or Removal of City Trees
(C) Pacific West Asset Management Corporation Letters
(D) Tree Removal Request Application and Petition
(E) Optima Asset Management Services, Inc., letters
(F) Tree Inspection and Tree Inventory Detail
(G) Photos
(H) Area Map
Parks, Beaches Et Recreation Commission
Regular Meeting
May 1, 2007 - 7pm
Page 2
really difficult for me to understand is why the 240 acres of Crystal Cove State
Park on the ocean side of PCH, which is within the city limits of N8, is not
counted in our park acreage. Granted it is managed by the State, but it is for our
citizens, particularly those who live in the Newport Coast. Shouldn't this acreage
be added to our park inventory to truthfully reflect what we really have.
2. Another concern l have is that the CDM Park Service Area shows a shortage 9.1
acres. Harbor View Park Service Area to the north shows a surplus of 27.3 acres.
The line of demarcation between these 2 park service areas is drawn along 51h
Ave., and Grant Howald park, which really serves CDM is on the north side of5ih
Ave., putting this park in the Harbor View Service Area, and therefore fictitiously
indicating a shortage in CDM. The Councilmanic District line between Districts 6
(CDM) and District 7 (Harbor View) includes Grant Howald Park in CDM. Therefore,
it would appear logical to adjust the Park Service boundaries to more correctly
reflect the situation, and let CDM know that they really don't have a park
shortage.
CONSENT CALENDAR
1. Item pulled by Commissioner Allen
2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and
upcoming projects.
• 3. Recreation 8 Senior Services Activity Report. Receive /file monthly Activity Report for activities and
upcoming projects.
4. Item pulled by Commissioner Lugar
5. Tree Donation. Approve donation by Howald Hall, SPON of one 36" box Metaleuca linariifolia tree to be located at
Bonita Canyon Sports Park.
6. Tree Donation. Approve donation by Ward Mace, of one 36" box Black Oak tree to be located at Castaways Park
Motion by Commissioner Brown to accept items 2, 3, 5 It 6 of the Consent Calendar. Motion carried by
acclamation.
1. Minutes of the April 3, 2007 regular meeting. Commissioner Allen stated that the word
Commissioner should be changed to Commission in her statement regarding recusing herself from the
Newport Center Park discussion.
Motion by Commissioner Allen to approve the minutes of April 3, 2007 as amended. Motion carried by
acclamation.
4. Reforestation Request. Commissioner Lugar stated that he did not feel that this item should be
approved based on the photographs received as it does not appear to have any damage or repeated
requests for repair but believes there is someone from the audience that would like to speak on the
issue.
Chair Garrett opened the public discussion
•
Parks, Beaches it Recreation Commission
Regular Meeting
May 1, 2007 - 7pm
Page 3
Jan Vandersloot stated that there was a big brouhaha on Larkspur a couple of years ago where there
were problems with how the reforestation petitions and the process was carried out. He stated that
when he look at this request it did not appear that the process was being carried out correctly
regarding having 60% of the homeowners signing the petitions. He stated he was concerned that the
process had not been followed and commented that the numbers on the buildings do not correspond
to the petition.
Chair Garrett closed the Public discussion
Superintendent Serreno stated that he had read the email from Jan Vandersloot regarding his
concerns and stated that the process was followed as far as having the 500 feet in either direction
but that this is unique versus residential because the properties are very large and so 500 feet only
encompasses a few properties and several are owned by the same person. He noted that staff
verified the signatures of the owners and has been brought forward for the Commission's
consideration. He noted that it is a correct statement to say that that here is minor curb lifting and
the report does review some damage within the last 5 years.
Discussion ensued regarding CCFtR's 8 HOA and After some additional discussion Director Harmon
requested that this item be tabled until June. The Commission concurred.
DISCUSSION / ACTION ITEMS
7. Appeal of Denied Tree Removal. Superintendent Serreno stated that staff recommends that the
• appeal for removal of one City Moreten Bay Fig parkway street tree located at 2421 Holly Lane
be denied. He noted that on February 27, 2007, the City's Urban Forester John Conway and
claims adjuster of Carl Warren and Company inspected the City Ficus macrophylla (Moreton Bay
Fig), at the request of the property owner due to repeated sewer lateral obstruction and
damage. The property owner filed a claim alleging private sewer lateral damage as a result of
City Ficus tree roots. The private sewer lateral is owned and maintained by the claimant, and
the sewer main is owned, maintained, and controlled by the Costa Mesa Sanitary District. He
noted that the claim investigation report concluded that the tree is approximately 23 feet from
the private lateral, and that the cause appears to be the shifting lateral sections that allowed
encroachment of tree roots into the lateral. However, the distance of the tree from the lateral
would not be the primary cause of intrusion, but rather a deficient sewer lateral line in need of
repair.
Staff concurred with the claim investigation report, and concluded that the one City -owned
Ficus macrophylla (Moreton Bay Fig) tree located in the adjacent parkway did not meet the
criteria for removal as stated in City Council Policy G -1 — Retention or Removal of City Trees.
The policy requires, "a repeated history of damaging public or private sewers" in order for the
tree(s) to be eligible for removal. Additionally, the single claim filed by the property owner
does not meet this requirement. This finding was forwarded for review to the General Services
Director, Risk Manager, and City Manager, all who concurred with the determination. In order to
mitigate future sewer lateral damage, a sewer lateral line repair will be required. Mr. Devling is
appealing staffs decision and that is why it is before the Commission tonight.
Chair Garrett opened the Public discussion
. Jan Vandersloot stated that he lives around the comer and that this is a beautiful tree. He went on
to say that this tree should not be removed and believes that the sewer lateral needs to be removed
•
G -1
property owner status of the person(s) signing the petition. As an alternative to
the above requirements, areas represented by a legally established community
association, may submit a resolution of the Board of Directors formally
requesting a reforestation with a statement that all members of the community
association having their residential views affected, have been officially notified
and given an appropriate opportunity to respond before the Board voted on the
request. Individual private property owners living within a legally established
community association area with mandatory association membership must
petition for reforestation through their respective association.
C. Individual private property owners not residing within a legally established
community association area may submit individual requests for single or
multiple tree reforestations. The applicant must submit a petition signed by a
minimum of 60% of a maximum of 30 private property owners (up to 15
contiguous private properties on both sides of the street up to 500' in either
direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable. The
petition content must be approved and dated by staff prior to distribution. All
petition signatures shall be verified by City staff for private property owner
• status of the person(s) signing the petition.
D. A written agreement must be submitted to the Parks, Beaches, and Recreation
Commission by the petitioning sponsor (individual private property owner(s) or
group) to pay 100% of the costs of the removal and replacement of the public
tree(s) in advance of any removal activity. The actual removal and replanting
will be coordinated by the General Services Department. The total costs shall
include only the contractor's removal and replacement costs and be paid in
advance of any removal actions.
E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as
prescribed by City Council Policy G-6, or the organization must request and
obtain approval from the Commission of the designation of a different tree
species prior to submitting any reforestation request for a tree species other than
the designated street tree. This section applies to individual or group requests.
F. There shall be a minimum of a one -for -one replacement of all trees removed in
reforestation projects. Replacement trees shall be a minimum size of 24" boxed
trees, unless the parkway space will not accommodate a 24" boxed tree or a tree
cannot be planted due to planting restrictions contained in Council Policy G -6. If
40 8
I 4KSAAM botu
• March 6, 2007
Via U.S. CERTIFIED MAIL
Mr. John Conway, Urban Forester
CITY OF NEWPORT BEACH
P.0 Box 1768
Newport Beach, California 62685
RE: PETITION FOR TREE REMOVAL
4200 CAMPUS DRIVE
4160 CAMPUS DIVE, NEWPORT BEACH, CA
Doan Mr. Conway:
Enclosed please find the complete and signed Removal of City Tree petition, and Tree
Removal or Reforestation Application for the removal of five (5) trees at 4200 Campus
Drive, Newport Beach, California. Please review the petition and inform me of the next
steps, if arty, that need to be taken on our part.
After your review of the petition, please let me know when the removal of the trees is
scheduled for. If the trees need to be replaced and the building owner is responsible for
• the replacement, we will need additional information such as cost of replacement, type of
tree, and planting requirements.
Any information you can provide would be greatly appreciated. I look forward to hearing
from you with a date for the tree removal. Thank you for all your help with this matter.
Par, West
Asset Managment Corporation
4
Natalia Nunes
Administrative Assistant
m
Enclosure
cc: S. Ference
M. Forrigno
Mailing kddress • Fosi Office hi 19068 ♦ Irvine. Calilereia 02623 -9068
3191D kirport Loop • Costa Mesa, California 92626 -3404 • (714) 433 -7300 Fax (714) 433 -7330
MCNAUGHTON Sc ,ASSOCIATES
• r REAL ESTATE SALES • DEVELOPMENT • MANAGEMENT
•
•
November 28, 2006
John Conway, Jr.
General Services Department
PO Box 1769
Newport Beach, CA 92658
Dear John,
Regarding: Overgrown trees at 4200 Campus Drive, Newport Beach
Thank you for responding to Pacific West Asset Management, the company that manages
my building at 4200 Campus Drive in Newport Bead. I wanted to personally write you
and exss my concerns about the destruction of curbs and sidewalks, and the pedestrian
liability issues associated with the overgrown trees and stumps. Once again, thank you
for your prompt response and I look forward to hearing from you at your earliest
opportimityn
Dent A.
Photos
17 CORPORATE PLAZA, SUITE 21 O, NEWPORT BEACH, CA 92660
WWW. NEWPORTFINEHOMES.COM
4 . NA es
g 1p ration
• November 2, 2006
Via U.S. Mail and Facsimile (949)650 -5643
CITY OF NEWPORT BEACH,
Attn: Mr. John Conway
URBAN FORRESTER
P.O Box 1768
Newport Beach, California 62685
RE: TREE MAINTENANCE
4200 CAA&US DRIVE
4200 CAA"US DIVE, NEWPORT BEACH, CA
Dear W. Conway:
Per our conversation on October 30, 2006, I am, in writing, requesting the removal of the
trees from the City sidewalk along Dove Street at 4200 Campus Drive, Newport Beach,
California. The Eucalyptus trees are overgrown and pose a trip hazard. I have enclosed
pictures depicting the overgrown trees.
Thank you for your prompt attention regarding this matter. If you have any questions,
please do not hesitate to contact me.
• Sincerely,
Pacific West
Asset M.Anageram IS orporation
Natalia Awaikina
Administrative Assistant
/na
cc: S. Ference
M. Ferrigno
S 4 c5 0'j taorc SA -
Yailiim A64ress ♦ Pao Office Box 19668 • Irvine, California 92623 -9668
34910 Airporl Loop * Cosla Mesa, California 92616 -3404 • (714) 433 -7304 Fax (114) 433 -7330
'71
0
CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
Per City Council Policy G -1 (Retention or Removal of City Trees), I am roaxw4tin2 a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers_
Indicate the number and sp da(s),ff bum) of tree(s)-
Located at 4240 CI A Brive,_Rggport Beach, California
Please be as Specific as possible
Requestor
09nature:
Print Name:
Address/ Phone (Daytime) / Email
Kent NlcPlaughton Living Trust (4200 Campus)
c_ /o PacificWest Asset Kai omm Core
P.O. a X 19116 Trying{;. CA 92623
-714- 433 -7300 Attn:Maggie Ferrigno
Date: 3 41D,7
R-twoval C o (Qt* 9w or
please provide copies of photos, bills, doents or any other related
waterW that will verii?y the ched iteins.
=111 , and history of dumaging public or *private, sew s, water maims,
roadways, sidewaiits, curbs, walls, fences, underground utilities or foundations.
(*Crreaxer dmn $5,00)
= ted history of sigriticaut intertbrente with street or sidewalk drainage.
I PM Has no prospect of recovery.
F--lbbeasod Cannot be cured by current arboricultuml methods.
In advanced state of dadjoe with no prospect of recovery.
i111akardous Detective, potential to toil, could cause damage to owerty Won
failure- Assessment by Urbart Forester will identify structural defwts, pacts
likely to fail, targets -if fails, procedures and action to abate.
=13e6411twication In conjunction with a City Council- approved City, commercial, neighborhood;
I)'relect or community association beautification program. rya ewes.
Section B. For Deforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating
hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
As initiated by:
Property Owner
Community Association
Other
Check all items applicable:
RTree(s) causing curb, gutter, sidewalk or underground utilities damage.
Wrong tree species for location
encroachment
has clearly defined contiguous boundaries that include the tree(s) proposed.
lential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
=individual property owners must submit a petition signed by a minimum of 609/6 of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
• up to 500' in either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public in s) in advance of any removal activity. The actual removal and replanting will be coordinate
by the General Services Department using the City tree maintenance contractor.
*"There shall be a miirini mr of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boated trees and cost $135 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G-6.
This form does not replace the requirements of any of the City tree policies. Its use is latended to expedite the tree
removal or reforestation requests and to ensure compiianee with all City requirements. Please refer to individual
City Council Polley G1 for additional information.
Requester Comments:
Removals, azcept emeWney, wig be subjercat (o tiro noapcaation processes, time flames and am*onV as
speafled in (fee CVy Connell' G-i PoUcy.
aV*Wa earaeor
'li I�r i r F 7 u i'
City Council Policy G -1, Guidelines
Reforestation of City Trees
May 9, 2007
The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca quinquinervia — Cajeput
trees adjacent to their property, to be replaced with five Sweetshade trees.
The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation
of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners,
showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full
costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for
specific requirements at the following link: http: / /www.city.newl2ort- beach .ca.us /Coun6igolicies /G- l.PDF.
If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the
Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the
Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to farther
comment on the proposed action.
The decision of the Commission on reforestation requests will be considered final unless called up to the City
• Council by at least one Councilmember or the City Manager.
We would appreciate if you can please take a moment and fill out the below requested information and return by
May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience.
Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate
your attention regarding this matter. Thank you.
Property Owner First and Last Name (please print):
Business Name (if applicable): /)n/✓n
Please list the address of the property(s) owned within the surrounding area of the proposed
reforestation request (see attached map):
Address:
Phone #: C4 l— i —c6/ /el'
Signature Date
favor of tree removals
a -7 ' /nVo
(initial)
.In
Oppose tree removals
❑
(;oida4
0
Yii 71 77i 1 r =1161717 11 1 i 11 r
City Council Policy G -1, Guidelines
Reforestation of City Trees
May 9, 2007
The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca duinquinervia — Cajeput
trees adjacent to their property, to be replaced with five Sweetshade trees.
The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation
of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners,
showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full
costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for
specific requirements at the following link: htW: / /www.city.newl2ort- beach .ca.us /Coun0policies /G- 1.PDF.
If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the
Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the
Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to further
comment on the proposed action.
The decision of the Commission on reforestation requests will be considered final unless called up to the City
Council by at least one Councilmember or the City Manager.
We would appreciate if you can please take a moment and fill out the below requested information and return by
May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience.
Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate
your attention regarding this matter. Thank you.
Property Owner First and Last Name (please print): �lt ty=twt S/Fq� -uC'c
Business Name (if applicable): w/y J t0A0P& -T7&S
Please list the address of the property(s) owned within the surrounding area of the proposed
reforestation request (see attached map):
Address: tf yt.f L J `>S -4Z CA-m A, s la4y
Phone #:
Signature
In favor of tree removals 9 WN-4 tiiri,q
* Oppose tree removals ❑ ( -itia4
Comments:
n;�- //V7
Date
0
uml
City Council Policy G -1, Guidelines
Reforestation of City Trees
May 9, 2007
The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca quinduinervia — Cajeput
trees adjacent to their property, to be replaced with five Sweetshade trees.
The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation
of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners,
showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full
costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for
specific requirements at the following link: htW://,N-ww.city.ngmaort-beach.ca.us/Councilpolicies/G-l.PDF.
If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the
Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the
Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to further
comment on the proposed action.
The decision of the Commission on reforestation requests will be considered final unless called up to the City
Council by at least one Councilmember or the City Manager.
We would appreciate if you can please take a moment and fill out the below requested information and return by
May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience.
Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate
your attention regarding this matter. Thank you. (�
Property Owner First and Last Name (please print): y J A RPL 7 v
W ES L
Business Name (if applicable): 14 C L43 1 p K� l S %'ek °% n N S
Please list the address of the property(s) owned within the surrounding area of the proposed
reforestation request (see attached map):
In favor of tree removals
Oppose tree removals ❑ li„itWl
Comments: %+'lAO CCA J�41F 1S L S Pe 420 QLID V R t.oT W
I 1
LJ
= 1 I i IL f 1 I f 1 9 f f 1
City Council Policy G -1, Guidelines
Reforestation of City Trees
May 9, 2007
The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca quinquinervia — Cajeput
trees adjacent to their property, to be replaced with five Sweetshade trees.
The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation
of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners,
showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full
costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for
specific requirements at the following link: hU: / /uww.city.newport- beach .ca.us /Coundipolicies /G- 1.PDF.
If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the
Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the
Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to further
comment on the proposed action.
The decision of the Commission on reforestation requests will be considered final unless called up to the City
Council by at least one Councilmember or the City Manager.
We would appreciate if you can please take a moment and fill out the below requested information and return by
May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience.
Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate
your attention regarding this matter. Thank you.
Property Owner First and Last Name (please print):
Business Name (if applicable):
Please list the address of the property(s) owned within the surrounding area of the proposed
reforestation request (see attached map):
Address:
Phone #: �<f % -�7�- Lr3
Signature
.In favor of tree removals ❑ (in«n
Oppose tree removals 4 (initial)
Date
0
PETITION
REMOVAL OF CITY TREE
City Council Policy G-1, Guidelines
Reforestation of City Trees
I or (group), Kt
property owner(s) at:
I or (group) am (are) submitting for consideration to the
Commission a reforestation request for the removal of #
my property located at 246 CAM PUS 1)?
V t
City of Newport Beach
General services Department
signature:
NOV 3 0 2006
am (are) tht
of Newport Beach's, Parks, Beaches and Recreatior
city
which is adjacent tc
The decision of the Commission on reforestation requests will be considered final unless called up by at least on(
Councilmember or the City Manager.
The request for tree removal is based on the criteria under the provisions of City Council Policy G -1, Reforestatior
of City Trees. Policy G -1 requires that individual property owners may submit a petition signed by surroundin€
Property owners requesting single or multiple tree reforestations. In addition, the petitioner is responsible to pae
the full cost of a tree reforestation ('including removal and replacement of the public tree). Please see the attache(
copy of Policy G -1 for specific requirements.
Property Owners Signatures
Property Owner First and Last Name (please print):
Address:
®oee'
Srgnahrre Date
Property Owner First and Last Name (please print):
Address:
Phone #:
Signature
Property Owner First and Last Name (please print):
Address:
Phone #:
Signature
Date
•
Property Owner First and last Name (please
Address:
Phone #:
Property Owner First and Last Name (please print):
Address:
Phone ##:
S%natAm
Property Owner First and Last Name (please print):
Address:
Phone ##:
Signature
Property Owner Furst and Last Name (please print):
Address:
Phone #:
Signature
Property Owner First and last Name (please print):
Address:
Phone :
Property Owner First and Last Name (please print):
Adds:
Phone #:
Property Owner First and Last Name (please print):
Adds:
•EYB
•
0
a2 2`i- g4Z o 4—
Date
Date
Date
Date
Date
•
Property Owner First and Last
Address:
Property Owner First and Last Name (please print):
Address:
Phone #:
Property Owner First and Last Name (please print):
Address:
Phone #t`:
Mr., s
Property Owner First and Last Name (Please print):
Address:
....- 23
Signature
•
Property Owner First and Last Name (please print):
Address:
Phone #:
Signature
Pteparty Owner First and Last Name (please print):
A
Phone #:
Signature
Property Owner First and Last Name (please pnm):
A
Phone #:
Signature
I*
/ 1
a mol /fir
�-
Date
Date
Date
Date
Date
Date
Date
•
AN% . ...
■ i WwmmA
rr 1111111WIh
OPTIMA ASSET MANAGEMENT SERVICES, INC.
To Whom It May Concern:
Douglas C. Morehead of Optima Asset Management Services, Inc. is the agent for the
Owner, 4320 -4360, LP, for the property located at 4341 Birch Street and as agent for
Owner has the authorization to approve the removal of the trees at 4200 Campus Drive,
Newport Beach, alifomia as referenced per the petition.
If you have pAy questions, please contact us at 949 - 852 -0900. Thank you.
• Owner
Approval-Y:
Print Name: � 1jC T! —� J
•
1600 Dove Street • Suite 480 • Newport Beach, CA 92660 • Phone: 949/852 -0900 • Fax: 949-752-5113
0
Aft . - ..
■ vNmmm�
Vr I1111111111WIM
OPTIMA ASSET MANAGEMENT SERVICES, INC.
To Whom It May Concern:
Douglas C. Morehead of Optima Asset Management Services, Inc. is the agent for the
Owner, Executive Plaza - Campus, LP, for the property located at 4100 and 4060
Campus Drive and as agent for Owner has the authorization to approve the removal of
the trees at 4200 Campus Drive, Newport Beach, California as referenced per the
petition. /i it
If you h44 any questions, please contact us at 949 - 852 -0900. Thank you.
• Owner Approval:
By:
Print Name:
E
1600 Dove Street • Suite 480 • Newport Beach, CA 92660 • Phone: 949/852 -0900 • Fax: 949-752-5113
• C\�P
Name:
Address:
Phone Number:
Tree Location:
•
F- 1
U
TREE INSPECTION REPORT
Natalia Avtaikina, Administrative Assistant
Pacific West Asset Management Corporation
Post Office Box 19068
Irvine, CA 92623 -9068
(714) 433 -7300, ext 209
4200 Campus Drive - Cajeput Tree, 5 trees, tree sites # Side 1, 2, 4, 5, 6
Request: The property owners are requesting of the General Services Department staff,
the removal of five City Cajeput trees located on Dove Street based on the
criteria of City Council Policy G -1, Reforestation of City Trees.
Botanical Name: Melaleuca quinquinervia
Common Name: Cajeput Tree
Designated Street Tree: Hymenosporum flavum — Sweetshade Tree
Estimated Tree Value: $42,580.00 total value for 5 City trees
Damage: The General Services Department, Field Maintenance Division has the
following recorded dates of curb, gutter and sidewalk repair performed at this
location:
• May 25, 2004 — 70 LF of curb & gutter / 90 SF of sidewalk
• November 1999-37 LF of curb & gutter/ 536 SF of sidewalk
Parkway: Concrete Brick Turf (X) Other
Comments: A field inspection confirmed five healthy City trees on Dove Street with no
apparent property damage. However, current planting standards and
requirements would prohibit this species at this site, since these types of trees
/�ree}quire/a' larger parkway space.
Inspected by: L L c i- - -fl Date: March 21, 2007
John nway, Urban Morester
Recommendation: F rward the reforestation request to the Parks, Beaches and Recreation
/ 'N) tmis*n for rAiew and approval.
Reviewed by: `-- Date: March 21, 2007
Dan rd rees Superintendent
Reviewed by: Date:
ark i- iarmnn_ Pi ral CPrvirrc irvrtnr
- - -- ---------------------------------- - - - - -- ----------- - - -- -- -
home methodology help off
Inventory Detail Search Results
Dist:
Address:
Fictitious:
Location:
On Address:
Species:
DOH /Height:
Parkway Size:
Utility Overhead:
Sidewalk Damage:
Recommended Maintenance
Estimated Value
2
4200 CAMPUS DR
Yes
Side -1
2150 DOVE ST
AWaieuca quinquinervia, CAJEPUT TREE
25 -30 / 30 -45
5
No
No
Grid Trim
$9,830
. WCA Work History
Data Work Type
3/10/2006 Grid Pruning
4/18/2002 Grid Trimming
Other Work History
Date Work Type
•
Amount Sob# Crew
$39.00 8474
$39.00 4184 MIGUEL
MACIAS
Crew Acct# Min
ArborAccess Forum
Email your Area
Manager and CSR
View sent Email
Messages
View WCA Phone
Directory
Specialty Tree Planting
Stock
fttvuttwy De11 Seamh Rb sits P"e 1 of
---------------------------------------------------.---------------------------------- - - -- -gn
home methodology help off
Inventory Detail Search Results
Dist:
2
Address:
4200 CAMPUS DR
Fictitious:
Yes
Location:
Side -2
On Address:
2150 DOVE ST
Species:
Atelaleuca quinquinervia, CAIEPUT TREE
D131-1/Height:
13 -18 / 15 -30
Parkway Size:
5
Utiiity Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$3,260
• WCA Work History
Date Work TyPQ Amount
3/10/2006 Grid Pruning $39.00
4/18/2002 Grid Trimming $39.00
Other Work History
Date Work Type
•
Crew
lob* Crew
8474
4184 MIGUEL
MACIAS
Acct# Min
ArborAccess Forum
Email your Area
Manager and CSR
View sent Email
Messages
View WCA Phone
Directory
Specialty Tree Planting
Stock
nvwtory Detail Starch A "Wits Page 1 of
- ----- ------------------------
home me o"lsgy help sign
off
-------------------------------------------------------------------------------------------------- -- - - --
inventory oewl search wits
Dist:
2
Address:
4200 CAMPUS DR
Fictitious:
Yes
Location:
Side -4
On Address:
2150 DOVE ST
Species:
Neialeuca quinquinervia, CA3EPUT TREE
DOH /Height:
25 -30 / 45 -50
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$9,830
a WCA W
Date Work Ty4m Amount Teti# Crew
3/10/2006 Grid Pruning $34.00 8474
4/1812,102 Grid Trimming $39.00 4184 MIGUEL
MACIAS
Other Work Motory
Date Work Ty" Crew Aeet# Min
L
ArborAccess Forum
gmail your Area
Manager and CSR
View sent Email
Messages
View WCA Phone
Directory
Specialty Tree Plantino
Stock
PW 1 of
- - -- ---------------------------------------------------
home methodology help sign
off
---------------------------------------------------------------------------------------------------- - - - - --
Inventory Detail Search Results
Dist: 2
Address: 4200 CAMPUS DR
Fictitious: Yes
Location: Side -5
On Address: 2150 DOVE ST
Species: Melaleuca quiriquinervia, CAJEPUT TREE
D6H /Height: 25 -30 / 45 -60
Parkway Size: 5
Utility Overhead: No
Sidewalk Damage: No
Recommended Maintenance: Grid Trim
Estimated Value $9,830
WCA Work History
Date Work Type Amount
Job# Crew
3/10/2006 Grid Pruning $39.00
8474
4/18/2002 Grid Trimming
ng $39.00
IGUEL
4184
MACIAS
Other Work History
DOW Work Type Crew Acct#
Min
U
ArborAccess Forum
Email your Area
Manager and CSR
View sent Email
Messages
View WGA Phone
Directory
S_ pecialty Tree Planting
Stock
svemory Det&H $earth Results Page 1 of
•
•
home methodology help -n
off
Inventory Detail Search Results
Dist:
2
Address:
4200 CAMPUS DR
Fictitious:
Yes
Location:
Side -6
On Address:
2150 DOVE ST
Species:
Melaleuca quinquinervia, CA2EPUT TREE
DBH /Height:
25 -30 / 45 -60
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$9,830
WCA Work History
Date Work Type
3/20/2006 Grid Pruning
Other Work History
Date work Type
Notes
Amount 3ob* Crew
$39.00 8474
Crew Acct# Min
ArborAccess Forum
Email your Area
Manager and CSR
View sent Email
Messages
View WCA Phone
Directory
Speciafty Tree Planting
Stock
uvwtory Dcftfl SeBrOh Resilats pale i Of
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To: Parks, Beaches and Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Request for Temporary Lights at Mariners Park
Item 8
August 7, 2007
_ RECOMMENDATION
Approve request by American Youth Soccer Organization (AYSO) Region 97 for temporary lighting at
Bob Henry Park from October 29, 2007 through January 31, 2008, Monday through Friday from dusk
to 8pm.
n
f�
•
BACKGROUND
The Recreation Division allocates field space for youth sports programs, Youth Sports Commission
Member Organizations (YSCMO) and adult sports. There are only 7- lighted ball fields in the City and
all are located on the east side of the bay. They are Grant Howald Park (1 field), Bonita Creek Park
(3 fields), Arroyo Park (1 field) and Lincoln Athletic Center (2 fields).
The demand for lighted fields in the City cannot be met with the current supply that is available. In
order to address the deficiency, AYSO 97 has used temporary tights at Mariners Park over the past four
seasons (2003- 2006). With the closure of Mariners Park for renovation, AYSO 97 is requesting to use
temporary tights at Bob Henry for the upcoming fall season and then will request use of lights at
Mariners Park for the spring 2008 season. AYSO 97 was not allocated any lit field space for the
upcoming spring season.
AYSO Region 97 has approximately 1,800 children in its fall soccer program with 1,000 of those from
Newport Beach and range in age from 4'/2 to 18. The benefit of lights for practice helps older teams
who are able to practice at later times which frees up earlier times for the younger teams.
Proposal — AYSO Region 97 is requesting placement of two portable tights run by a generator on Bob
Henry Park for use during the fall season from October 29 to January 31 from dusk to 8pm. The
lights will be locked together during non -use hours and stored next to the storage area. The lights
could only be turned on by authorized users with a key and would be turned off no later than 8pm.
The lights would be placed as follows:
• One placed next to the south baseball field with the lights shining north towards Dover.
• One placed next to the north baseball field, with lights shining towards the church and
away from any houses.
AYSO will be responsible for securing the lights and trailers.
Attachments: 1. Request from AYSO Field Director Jeff Braun dated June 29, 2007
2. Copy of public notice mailed to residents within 500' of Bob Henry Park
3. Map of proposed light locations
NEWPORTAYSO Region
. - S O C C E R - Newport Beach, CA 92659
T _T 'T -7
Sean Levin June 29, 2007
Newport Beach Parks and Recreations Department
Dear Sean,
We are writing to make a formal request for AYSO Region 97's use of temporary lights at Bob Henry
Park during the fall season permit which runs from SepTember 2007 through the end of January 2008.
The lights will be used from October 29, 2007 through January 31, 2008. The hours of use would be
from 5:00 p.m. to 8:00 p.m., Monday through Friday.
Region 97 has approximately 1800 registrants for the upcoming fall season, 1000 of which are
Newport Beach residents. The children involved range in ages from 4 'h to 18. Due to the significant
shortage of lighted fields, not only in the City, but primarily in our Region, it is imperative for us to use
temporary lights at Bob Henry. The use of lights will greatly benefit our older teams who are better
able to practice under the lights, thus freeing up the fields for our younger teams that require earlier
practices.
We have two temporary lights which we would like to use. One would be placed next to the south
baseball field with the lights shining north towards Dover. The other light would be placed next to the
north baseball field, with lights shining towards the church and away from any houses. Placing the
lights in this fashion assures that they do not shine towards the residents of the Castaways or any other
nearby development.
The lights will be locked together during non -use and stored next to our storage bin. The lights are
• turned on with a key and the ignition is covered by a locked panel. When in use the lights are
equipped with support structures to avoid potential dangers.
As you know, these lights were approved by the commission last season and in use at Mariners.
However, due to the construction at Mariners we were not allocated any field use there for the coming
season. However, in the past two years there were no registered complaints by the residents near
Mariners of which we are aware.
We thank you for considering our request. Please contact the undersigned with any questions or
concerns.
Jeff Braun
AYSO Region 97 Director of Fields
ibraun (&mtbklaw.com
Daytime 714- 557 -3600
Evening 949- 650 -1426
• :-
PUBLIC NOTICE
• CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
TUESDAY, August 7, 2007 — 7pm
City Council Chambers - 3300 Newport Boulevard
0
01
The Parks, Beaches & Recreation Commission will meet Tuesday,
August 7, 2007, 7pm to discuss a request from AYSO 97 to place
temporary lighting at Bob Henry Park from October 29, 2007 to
January 31, 2008, Monday through Friday from dusk to 8pm.
For additional information please contact Recreation Superintendent Sean Levin at
644 -3159.
PUBLIC NOTICE
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
TUESDAY, August 7, 2007 — 7pm
City Council Chambers - 3300 Newport Boulevard
The Parks, Beaches & Recreation Commission will meet Tuesday,
August 7, 2007, 7pm to discuss a request from AYSO 97 to place
temporary lighting at Bob Henry Park from October 29, 2007 to
January 31, 2008, Monday through Friday from dusk to 8pm.
leFor additional information please contact Recreation Superintendent Sean Levin at
644 -3159.
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Beniamin Victor: Desit?n Statement I" Marines, I" Battalion
My artwork is conceptually based figurative work which has a focus on the
heroism of humankind. I have been fortunate to have received very large commissions at
such a young age, but that is not really what drives me. What really excites me about
what I do is creating works of art that are centered on people whose lives are models of
what society should be. From the War Memorial Sculpture to my Recent Monument to
Firefighters I have had the opportunity to study and create works of art based upon the
lives of heroes who gave thd7r lives for others.
I cannot think of a more worthy undertaking to devote my life to than that of
memorializing great people who put the lives of others before their own. When working
on the Aberdeen Regional Airport War Memorial Sculpture I personally interviewed over
200 Veterans. Their stories, along with the mountains of written histories I researched,
gave me a deep appreciation for our service men and women. They inspire me to create
so that their story lives on. They also inspire me to create so that others will read of their
lives and appreciate what they gave for this great country. And they inspire me to create
so that proper respect and homage is paid to the selfless gift that each gave to our society.
I truly believe that creating a Monument to our Soldiers is the greatest undertaking an
artist could have, which is why I am so excited at the prospect of creating a Monument to
the I" Battalion, 1" Marines.
When this design came to me I was going over my notes and countless interviews
with young soldier. Their testimonies to the feelings of family members before, during,
and after their tour of duty spawned this moving idea for a monument. I heard the tearful
stories of families who had sent their loved one off to war and he "never came back ". I
saw a young soldier who left and (after a severe injury to the head) returned to his wife
without any memories of their past before his service. I have seen the fortunate soldiers
weep as they tell me of how lucky they are to come back "without a scrape ". All of these
experiences are distilled into this emotive design. The design will encourage
interpretation, thought, empathy, and appreciation for our service men and women.
My preliminary drawings outline the design which includes life size bronze
sculpture of a soldier. He is walking forward while looking back. As he walks forward he
is enveloped by a 9 foot tall polished black granite corridor. He is literally walking into
the granite corridor which creates an interesting set of questions and leads the viewer
towards introspection. Is he already away from home and in the war, "looking back" on
the times he had at home before he went off to war? Or is he taking a final look back as
he heads off to war, giving a last "goodbye" glance before he is deployed? Our questions
are met by no less a paradigm as we walk around the piece to realize that the limbs being
enveloped by the granite piece are not coming through the other side. He "enters in, but
does not come back out. Instead we see the name of the soldier's unit, or even perhaps
the names of the fallen soldier(s) from the I" Battalion, 1 "Marines. This will not only
serve as a powerful visual metaphor for the soldier leaving for war never to return, but
also an artistic response to the fact that every soldier is profoundly changed by their
experiences in battle. It is a visual statement expressing the plight of the soldier who
leave for war, and if they return, they return profoundly changed. .
The design will include a circular polished black granite base which will be tow
(8" to V tall). The circular design of the base will encourage 360 degree viewing of the
piece and its polished, reflective finish will reinforce the "reflective" theme of the piece.
The lower height of the base will cause the viewer to identify more readily with the
soldier. It will also allow them to get a closer look at the details of the gear, and see
clearly the emotions on his face as the soldier looks back. Also included in the design will be 4 polished black granite benches. They will invite viewers to sit and have a quiet
time of introspection around the monument, and perhaps remember a loved one as they
read the writing and/or naines on the back of the granite corridor.
My artwork is understood and enjoyed on many different levels. Some people
who view my artwork will see its aesthetic and design value. Others enjoy the
attentiveness to detail, and appreciate the skill and time it takes to create such works.
Others connect my works to the stories, ideas, and metaphors that they represent. Still
others understand the iconography, and symbolism. Most of all, I hope people who view
my artwork gain sensitivity to the truth that my artwork represents. There is not a more
noble truth than honoring those who have given their lives for others.
It would be my honor to be chosen to create the Memorial Honoring the 1'
Battalion, I" Marines for Newport Beach in my home State of California.
Sincerely,
Benjamm V for
605- 380 -4528
www.ben aminyictor_atm
bvictor Abeniaminvictoi com
•
I
Benjamin Victor Studios
Fine Art -- Sculpture
1200 S. Jay Street, Aberdeen, SD 57401
Phone (605)380 -4528
bvic tor@benj aminvictor -com
To Jana Barbier
City of Newport Beach, CA
ITEMIZED QUOTE tt - -1
DATE: JULY 7, 2007
EXPIRATION DATE: DEC 7TH 2008
JOB
SHIPPING METHOD
STER G
S
DELIVERY DATE PERST
TM I DUE DATE
1/3 Up Front; I
(TOTAL
I
- -- -- -
Bronze
— -- -- -- i-
A Life Size to 6'6" Tall Bronze Sculpture as
-- - --
1/3 on
1" Battalion
BV Studios
pricing Below
As Previously Finished Clay As Previously
Shipped/ Instal Led
granite base, plaque, and 4 benches
Stated in RFP 113 on Stated in RFP
1 Shipment
Shipping
Finished
_ - . - - - -. -
- --
-- -
Bronze
QTY
ITEM
DESCRIPTION I
UNIT PRICE.,,
(TOTAL
I
- -- -- -
Bronze
— -- -- -- i-
A Life Size to 6'6" Tall Bronze Sculpture as
-- - --
Sculpture
Sculpture
Presented Drawing, including 9 Granite piece,
$100,000.00
$100,000.00
granite base, plaque, and 4 benches
1 Shipment
Shipping
Shipping one Life Size to 6'6" Tall Sculpture as
Included
$100,000.00
presented in Scale Maquette with full insurance
1 Trip
Travel
Artist Travel to Install Sculpture and Participate II��
Included
$100,000.00
Expenses
in Dedication Ceremony
1
Install of
Rigging, Manpower, drilling and permanent
Installation
Bronze
install of Finished Sculpture
Included I
-
$100,000.00
SUBTOTAL $100,000.00
SALES TAX N/A
TOTAL $100,000.00
Quotation prepared by:
F
This is a quotation on the goods named, subject to the conditions noted below: (Describe any conditions pertaining to these prices and
any additional terms of the agreement. You may want to include contingencies that will affect the quotation.)
To accept this quotation, sign here and return:
THANK YOU FOR YOUR BUSINESS!
0
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•
Projects and Related BudEets
The Aberdeen Regional Airport War Memorial Sculpture features three over -life
size figures which tell the story of war. The figures represent (froth left to right) the
reality and actuality of war with the "Combat Soldier'; the victory of American Values —
freedom, liberty, and justice —with the "Victory Soldier "; and the aftermath of war —
representing the emotional effects of war, its profound effect on the individual, and the
reflections period in which we moum those lost and seek to learn from what took place
for a future of peace —with a female soldier entitled "Victory Mourning ".
This project total budget was $210,000. The first soldier was dedicated 1 1/1 1/03,
the second 1 1/1 1/04, and the final soldier was dedicated on Veteran's Day 2005
(11 /1 1/05). Everything on this project went on schedule and the budget on this project
was kept. For verification please feel free to contact my references related to this
project (Mark Caven; Sculpture Selection Committee, 605- 225 -1384, and Dr. K.E.
Broadhurst; Sculpture Selection Committee, 605 -225- 4770).
•
•
•
I
Projects and Related Budtets
Benjamin shows a proud smile as Senator Harry Reid and Govemor Kenny Guinn look on after the
unveiling of the "Sarah Wimremucca Scutpture" which was dedicated in the Capitol Rotunda in
Washington D.C. on March 9 °i 2005.
•
The Sarah Winnemucca Sculpture was dedicated in the National Statuary Hall in
Washington D.C. on March 9 °i 2005, A 2`1 full scale bronze casting was dedicated in
Nevada's Capitol Building on April 6"' 2005. After entering the competition Benjamin
Victor was chosen, from a national field of artists, as one of four finalists. In February
2004 Benjamin and the other three finalists haveled their maquettes to Carson City, NV
where Benjamin won the competition by unanimous vote of the Sarah Winnemucca
sculpture selection committee. The sculpture selection committee consisted of: Dema
Guinn (Nevada's First Lady), Carrie Townley Porter (Director of the Nevada's Women's
History Project), Mary Lee Fulkerson (Nevada Artist and Art Critic), Debbie Allen
(Whose Husband is a member of the Paiute Nation), Richard Hooker (Director of the Las
Vegas Art Commission), and Steven High (Director of the Nevada Museum of Art). •
Susan Boskoff (Director of the Nevada Arts Council) served as a committee consultant.
The project was within budget requirements with the first cast being purchased by
the State of Nevada for 585,000 and the second for $72,000. Additional money (also
within original budgeted contract amounts) for granite bases and bronze plaques and half -
scale bronze sculptures for the State Museum brought the total project amount to
approximately 174,000. This also included a stipend for the artist' travel to Washington
D.C. and Carson City for the unveilings, and for a one and a half month residency in the
State Library Gallery to allow schools and members of the community to visit the studio
and learn about Sarah Winnemucca, sculpture, and the arts. Enough additional money
was raised to purchase another two half size versions for the Las Vegas City Hall and the
Nevada State Museum permanent collection. All of the deadlines were met on this
project.
.Below are comments and statements made during the dedication in
Washington D.C. along with an art review written by the curator of the United States
Capitol. For verification of budget and timeline please feel free to contact my
references related to this project (Governor of Nevada Kenny Guinn and First Lady
Mrs. Dema Guinn; Honorary Chair of the Sculpture Selection Committee, (775)
684 -5670, or 775 -687 -1065, and Susan Boskoff; Nevada Arts Council, 775 -687- 6688).
•
i -
City of Newport Beach
Parks, Beaches Et Recreation Commission
Tuesday, August 7, 2007 - 6pm— City Council Chambers
STUDY SESSION AGENDA
ORDER AND ROLL CALL
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest.
Speakers are limited to three minutes.
OASIS SENIOR CENTER BUILDING PROJECT PRESENTATION / DISCUSSION
ADJOURN TO REGULAR MEETING
11
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• Oasis Senior Center
�Fwiokr
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_ Corona Del Mar, California
Summary
Site and Building Program Findings
1. Building Space Needs: 36,409 GSF
2. One level building.
3. Increase parking on site.
4. Maintain entry into "Family Room" space (the social commons).
5. Emphasis on health and fitness, add Wellness Center.
6. Preserve Courtyard space for outdoor activities and "passive" appreciation.
7. Preserve Garden Plots
8. Utilize natural ventilation and outdoor circulation.
• - a
I
• OASIS Senior Center
Architectural Site and Building Program
3. BUILDING PROGRAM SPACE REQUIREMENTS- Summary
1
Space
Existing SF
Proposed SF
Net Chanqe
Administrative Offices
1,752 SF
2,548 SF
+796 SF
Main Entry Lobby /Family Room
2,094 SF
1,540 SF
-554 SF
Friends of Oasis Offices
601 SF
891 SF
+290 SF
Travel Center
284 SF
400 SF
+116 SF
Gift Shop
180 SF
240 SF
+60 SF
Multi- Purpose Room /Dining Room
6,300 SF
6,590 SF
+290 SF
Kitchen
700 SF
1,332 SF
+632 SF
Exercise/ Dance Room
N/A
2,700 SF
+2,700 SF
Wellness /Fitness Center
N/A
4,434 SF
+4,434 SF
•
Pool Room
1,620 SF
N/A
SF
-1,620
Classroom -Small
800 SF
910 SF
+110 SF
Classroom -Small
800 SF
910 SF
+110 SF
Classroom -Small
800 SF
910 SF
+110 SF
Classroom -Small
800 SF
N/A
-800 SF
Classroom -Small
800 SF
N/A
-800 SF
Classroom -Large (Active Game Room)
N/A
1,760 SF
+1,760 SF
Classroom -Large (Card Games /Lectures) 1,850 SF
1,760 SF
-90 SF
Arts Center (Painting /CeramicslWood Wkg.) 1,500 SF
1,875 SF
+375 SF
Computer Room
375 SF
420 SF
+45 SF
Library Reading Room
375 SF
1,489 SF
+1,114 SF
Meeting Room
425 SF
N/A
-425 SF
Restrooms /Storage /Circulation (a) 10 %)
1,736 SF
5.700 SF
+3.964 SF
•
Total Area:
23,792 SF
: 36,409 SF
+12,617 SF
1
. OASIS Senior Center
Existing Building Survey
Objective
RCA +A and the design consultant team were requested to perform a survey of the Oasis Senior Center
and to prepare a report on the condition of the existing building and the useful life and appropriateness of
the building and the building systems to accommodate the current and future Senior Programs.
Basis of Review
On April 27, 2007, Robert R. Coffee Architect + Associates conducted a walking tour and survey with the
building maintenance supervisor, Roger Bartholow. The electrical engineer (FBA Engineering) and the
mechanical /plumbing engineer (TKSC Consulting Engineers) were present. RCA +A conducted a second
tour and survey with the structural engineer (NCE Consulting Engineers) on April 30, 2007. This report
reflects the findings of the architect, structural engineer, electrical engineer and mechanical /plumbing
engineer.
Executive Summary
The current facility, though well maintained and in reasonable condition, lacks the space and the flexibility
to expand its programs to attract and recruit new members. The building was not designed to
accommodate many of the classes, programs and activities designed to address the needs of the current
senior population and of the next senior population, the baby- boomer generation.
• The oldest portion of the existing facility is over 40 years old and the most recent additions are over 15
years old. Many of the building mechanical and electrical systems, though well maintained and in
reasonable working order, are limited in capacity and nearing the end of their life- cycle. The building
does not meet current code standards for seismic structural design and is deficient in meeting the ADA
Standards for the disabled in the restrooms, the pedestrian access ramps, type of door hardware and the
width of the passage -way through doorways.
The following have been identified as the greatest needs for accommodating the current and future senior
programs: more parking spaces, wellness/ fitness center with a designated exercise space, expanded
computer lab with instructional capability, improved kitchen facility with service and loading area to
accommodate the growing Meals on Wheels Program, updated building systems to accommodate the
technologies of today, design that more adequately addresses the physical needs of the aging population,
improved and updated aesthetic quality of the physical environment, rooms that address the specific
needs of art classes, flexible teaching spaces and a more technologically advanced multi - purpose room.
Though the building could be cosmetically updated and many of the building systems replaced, the
expense for such a thorough remodel would not be cost effective. The facility cannot be easily expanded
in size without eliminating parking and the current and future programs require both more parking and
additional space.
If the goal of the City is to more adequately address the needs of today's seniors and to expand the
senior programs to meet the expectations of the baby- boomer generation, then a new center should be
constructed.
LA