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HomeMy WebLinkAbout8/7/2007 - Agenda PacketAUGUST 7, 2007 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, August 7, 2007 - 6pm— City Council Chambers AGFNDA • ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Morgan • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. — — ELECTION OF OFFICERS NOTICE TO THE PUBLIC All matters Listed under Consent Calendar 1 -6 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium. CONSENT CALENDAR 1. Minutes of the June 5, 2007 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. • 3. Recreation It Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Bench Donation. Approve bench donation from Jim Sinasek to be located at 15`" Street Bay Front street end. 5. Bench Donation. Approve bench donation from Peter Houdeshel to be located on Ocean Front Boardwalk - 6. Tree Donation. Approve donation of one Coast Live Oak tree from Ali Bartholomew to be planted at Castaways Park. DISCUSSION / ACTION 7. Reforestation Request. Discussion/ decision of reforestation request of five City parkway street trees by Pacific West Asset Management Corporation at 4200 Campus Drive. Action: Approve / Deny 8. Temporary Lights at Bob Henry Park. Discussion of AYSO 97 request to place temporary lights at Bob Henry Park. Action: Approve/ Deny 9. Newport Coast Community Center Dedication Ceremony Plan. Information only. COMMITTEE REPORTS - NEW APPOINTMENTS • Park Development - Allen, Brown, Lugar CIP Budget Update • Recreation /Senior Activities - Brown, Lugar • Budget - Garrett, Brown, Lugar FY2007/08 Budget Update • Ad Hoc -- Community Service Award - Garrett, Ruzicka Youth Sports Liaison - Ruzicka • Other -- Santa Ana River Vision Plan - Trapp, Garrett . 1/1 Memorial Committee/ Concept Plan - Garrett Marina Park - Garrett FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches Ft Recreation Commission Regular Meeting June 5, 2007 - 7pm • Convened 7:02pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Phillip Lugar Marie Marston Greg Ruzicka Cristine Trapp Staff: Wes Morgan, RSS Director Mark Harmon, General Services Director Dan Sereno, Parks It Tree Superintendent Teri Craig, Admin Asst 14em J 8%7137 BUFFALO HILLS EAGLE SCOUT PROJECT PRESENTATION Superintendent Sereno introduced Patrick White who presented a PowerPoint on his project for Buffalo Hills Park. Commissioner Allen asked whether he had contacted Newport Hills Community Association. Mr. White . stated that he did not. Commissioner Allen stated that she was concerned that they should be notified because of the style of the fence. Superintendent Sereno stated that staff did not require Mr. White to contact the Community Association. Chair Garrett stated that this is City property. Commissioner Allen thought that it might be wise to at least let them know. Director Harmon stated that he agreed and in the past when the HOA has been notified that they have even contributed funds and noted that it would be a good idea as a courtesy and suggested that Mr. White contact them. Director Morgan stated that the CdM 5k Race took place this last Saturday and thanked the General Service Department for their help and Commissioner Brown for his help starting the race. Director Harmon stated that staff had been very busy getting the beach ready for the summer and stated that on Saturday the beach had brought up about 300 extra large squid on the beach which of course had to be removed. PUBLIC COMMENTS None. • CONSENT CALENDAR _ - 1. Minutes of the June 5, 2007 regular meeting. waive reading of subject minutes, approve and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 1 • 11 L-I Parks, Beaches £t Recreation Commission Regular Meeting June 5, 2007 - 7pm Page 2 3. Recreation ii Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Reforestation Request. Approve reforestation request by Harbor View Hills Community Association of one City parkway Carrotwood treee adjacent to 1818 Port Sheffield and one Evergreen Pear tree adjacent to 1824 Port Sheffield. 5. Reforestation Request. Approve reforestation request by Newport Hills Community Association of one City Carrotwood treee adjacent to to 1934 Port Locksleigh. 6. Reforestation Request. Approve reforestation request by Harbor View Bmadmoor Association of one City parkway Lemon Scented Gum treet at 1211 Portside Way. Motion by Commissioner Ruzicka to accept items 1 -6 of the Consent Calendar. Motion carried by acclamation. DISCUSSION /ACTION ITEMS 7. July Meeting. Director Morgan noted that the Commission has been busy and noted that since the meeting will be on July 3 and that there does not seem to be too much for the Commission to meet about besides the election and asked if the Commission would like to cancel the meeting and meet again on August 7. After discussion the Commission decided to cancel the meeting in July and would meet in August. Commissioner Brown asked if the Park Development were to meet that it be scheduled later in July. COMMITTEE REPORTS - Parks- Commissioner Allen stated that they hoped to meet in late July. RSS - Nothing to report. Budget - Nothing to report. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Director Morgan stated that Superintendent Levin would begin working on that in the next month or so. Other —Santa Ana River Vision Plan- Commissioner Trapp stated a meeting had been held last week and reviewed the site visit that had taken place and discussed a mission statement. — Memorial Committee- Chair Garrett stated the Committee continued to meet and that they were looking for an artist. — MarinaPark- Commissioner Garrett stated that they had met last week and that the plan was progressing but that were needed to be some additional discussions regarding the American Legion. Discussion ensued regarding the moving of the trailers and the timeline. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • Fire pit discussion - safety; regulate what is burned • Dog Park • Discussion of possible implementation of Parks & Rec Updates on Parks Foundation. • Reforestation Request - 4200 Campus Drive • G -1 Policy Discussion • Parking Signage at Back Bay View Park ADJOURNMENT- ;9:15pm _ Submitted by: Teri Craig, Admin Assistant r1 L_J • n 1J e% wv �R� O, a s �� v` i c� o rr TO: PB &R Commission Agenda Item. No. August 7, 2007 Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance and Operations Support Superintendents SUBJECT: June /July Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities Parks Maintenance Division staff is presently working with the Public Works Department on numerous projects in planning and construction phases including: Coastal Peak Park, new medians on Superior and Irvine Avenues, Newport Coast Community Center, and the new Santa Ana Heights Fire Station. 2. The football field at Bonita Creek Park recently had extensive renovation work performed which included aerification, sod, seeding, fertilization, and top dressing. The cost of the project was $46,000.00, which is considerably higher than normal. The increased level of work was due to last winter's lack of rain, which allowed for increased play time. Additionally, the fields at Arroyo Park were also renovated, at a cost of $26,000.00. 3. A "Concert in the Park" was staged at Bonita Canyon Sports Park on July I'`. Staff made sure that the park was adequately dried and in top shape, to assure the public's enjoyment. 4, At our quarterly staff meeting on Thursday, July 12, Kevin Pekar was recognized as the Employee of the Quarter. Kevin started his career with the City in September 2002 as a Park Maintenance Crew Chief with the possession of a Bachelors Degree in Forestry and Natural Resources Management, is a State Certified Arborist and is licensed under Department of Pesticide Regulations as a Pesticide Applicator. He was nominated and selected Employee of the Quarter due to his daily performance, critical assistance provided during the takeover of Newport Coast landscape area, and his remarkable achievement of coordinating seven Eagle Scout projects! Kevin's wife and two children also attended the meeting. Congratulations, Kevin! 5. Crews worked July 3`a, 4`e, and 5`h, logging a total of 69 overtime hours, to ensure that trash containers were emptied and litter was picked up from City parks and facilities. The Parks Maintenance Division, in coordination with the Recreation and Senior 0 6 n7 Services Department, set up and took down barricades and delineators for the annual 4d' of July Community Picnic and Parade at Mariners Park. On Monday July 2nd a broken water line at the west end of the Corona del Mar parking lot ruptured underneath the sidewalk. The three -inch line pushed up a 20' x 10' section of the sidewalk, creating a huge void underneath. The Concrete Crew responded to remove the concrete, and Sprinkler System Technician repaired the line. The concrete was poured back on the morning of July 3rd. Staff did an outstanding job pulling off of their pre -July 0 preparations to handle this emergency repair in a congested area. 7. In conjunction with Public Works, the Parks Division completed a turf renovation project at City Hall around the newly installed office trailers. Prior to delivery of the trailers, all irrigation systems around and under the new installation were shut off for several days to limit the damage the heavy equipment did to the turf. Irrigation Specialist Tom Diaz with contracted work from Park West Landscape Maintenance, Inc., relocated mainline and lateral lines from under the new trailers before they arrived. Unfortunately, we had several hot days during the trailer installation and from the time the turf irrigation systems were reconfigured, so some of the turf areas suffered. Once these systems were brought back on line, aerating, seeding and top dressing were completed and the grass should look great again in a few weeks. The area has been barricaded with caution tape and daily watering times will occur around the trailer at 6:00 a.m., 2:00 p.m. and 6:00 p.m. to germinate the seed- Upcoming Activities for September L The planting of replacement shrubs and ground covers will continue Citywide. 2. Continue to work with prospective donors. Trees Division Activities During the month of June, 895 trees were trimmed, and crews responded to 4 emergency tree calls. In the month of July, 1,440 trees were trimmed, 19 trees planted, 13 trees removed, and crews responded to 5 emergency calls. 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Corona Del Mar, Balboa Island, Shore Cliffs and Lido Isle areas, as part of . the City's overall grid trimming schedule. Additionally, crews will begin to prune trees in the Newport Coast area as scheduled from October through May, which is part of the maintenance agreement between the City and the Newport Coast Community. 1 Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree is Maintenance Division, and West Coast Arborists staffs have resulted in the root pruning of 869 trees to date. This effort will mitigate any potential property damage from City tree roots and provide for tree longevity in the urban forest. The extensive work includes root pruning, root barrier installation, and hardscape repairs at each tree site. is 11 3. The attached Tree Activity Report summarizes requests and field activities performed during the past two months Beach Maintenance Activities 1. Crews worked the morning of the 4'E` of July ensuring that public trash containers were emptied, streets were swept, fire rings were cleaned, and beaches were groomed for the thousands of visitors who were arriving as we were still cleaning in the early morning hours. Before After Thursday, July 5'h was the biggest cleanup day of the year for the Beach Maintenance Division. Beaches, commercial districts, restrooms, and the West Newport area were cleaned by 19 City staff members, along with the efforts of 6 seasonal employees. Special alley sweeping was completed with two small street sweepers. In addition to the hundreds of trash bags that were filled by litter pickers and community volunteers, mechanical street sweeping equipment removed over 12 cubic yards of debris from the West Newport area. Crews also had their hands full cleaning the commercial districts of Newport and Balboa. At Corona del Mar State Beach, 12 employees from the Field Maintenance Division worked a five -hour shift to pick up and remove over ten tons of trash that had been left on the ground and in beach area trash containers at the park. Restroom cleaning staff did an outstanding job of getting the beach area facilities clean before the sun came up. See attached General Services Department, Activities Reports for May and June 2007_ Very respectfully, • 9a Imo__ -_ Dan P. Sereno Parks and Trees Maintenance Superintendent Rick Greaney Operations Support Superintendent Attachments: (A) Tree Activity Report 2006 -2007 (B) General Services Department May /June Activities Reports • r1 LJ Ll n u / �~ ® � � ll�*1§ � R ° ° � ~ C', r¥ ! ° 3E . /\ t R � « �- § n � � I2 7 — = \9 , o w \(\ o c o § ) / 0 % e \ Z M$ Da « EE � 4 �+ ! b§ § \ 0 \ R ° ° ° ~ C', ° 3E . /\ \) R A �- § n I2 _ — �/ / , o 0 0 o c o 0 0 0. fƒ Da « EE 0& 4 /f b§ b 0 \ \\ \ 00 \ o o o a . E .§ � ! o 0 0 o o f .& w .� "T o o o c o . 0 0 0\ x 0 0 f o 0 0\ o o p o .< o o o o 0 0 LO 0 0 0 0 0 0 0 0 0 0 0 0 o f o 0 CO a 0 0 Co Co 0 0 \ 0 0 0 0 0 2\_ $ 0 2 CN 0 0 0 0 0 0 } \ > ° > E (n 7 7 2 > } o or \ $ J % o E m @ e § e ] # / / e ) 0 \ \ \ j / j w it I \ /_ (D 2 »/ o$ \/ \\ )\#_ (0 co e C) 3E & k /\ \) \ I2 _ — �/ / %/ \\ /� / fƒ Da « EE 0& 4 /f b§ b 0 \\ \ 00 \ n u • • CLAIM REMOVALS Fiscal Year 2006- 2007 MONTH TREE # LOCATION July -06 0 August -06 1 2200 Heather Lane 2 413 Dahlia Avenue 1 415 Dahlia Avenue 1 520 Dahlia Avenue 1 1902 West Balboa Blvd 1 1746 Tradewinds Lane 1 Begonia Park, CDM 1 2221 Aralia Street 1 3201 Via Lido Bridge 1 1300 Ford Road 1 100 6th Street 1 126 30th Street Total 13 September -06 0 October -06 1 2427 Margaret Drive 2 2801 Seaview Avenue 1 1506 Park Avenue 1 522 Old Newport Blvd 1 2525 Island View Drive 3 601 Irvine Avenue 2 300 Heliotrope Avenue 1 420 Fernleaf Avenue 1 2332 Azure Avenue 1 521 Acacia Avenue Total 14 November -06 0 December -06 0 January-07 0 February -07 1 4633 Tremont Lane March -07 0 April-07 1 127 Abalone Av. May -07 1 63 Cambria Dr. 0 u 49 MONTH July -0s August -06 PROBLEM TREE REMOVALS Total September -06 October -06 November -06 December -06 January -07 February -07 March -07 April -07 May -07 Fiscal Year 2006 -2007 TREE # 0 LOCATION 4 442 Redlands Avenue 1 1533 Ocean Blvd 1 2215 Port Carlisle Place 2 1300 Nottingham Road 1 618 Acacia Avenue 9 0 0 0 0 0 0 0 0 1 1607 Bayadere Terrace • • • June 2007 General Services Department Activities Report THIS MowH THIS�MY RH ToT LTo TTD LAST ASPHALT /CONCRETE Signs Made 9,674 Street Patching (Tons of Blacktop) 429 280 4,980 5,235 Sidewalk Repaired (sq. ft.) 10,710 5,435 59,459 53,428 Curb & Gutter Replacement (lin. ft.) 303 701 5,002 4,550 Sweeping, Beach Cleaning, Demo Materials (tons) 317 473 4,732 4,710 AsphalUConcrete Recycled (tons) 605 255 5,052 4,343 SIGNS &TRAEFiC.A!IARKINGS ' . 1,836 1,402 Signs Made 9,674 233 23,084 14,804 Signs Installed 265 360 2,789 3,242 Decals 256 42 2,172 5,512 Special Purpose Signs/Banners 17 35 537 379 Street Striping (lin. ft.) Added /Replaced 139,279 200,076 996,738 865,189 Pavement Markings (including reflective) 302 397 1,836 1,402 Parking Stalls 839 226 1,194 1,306 Curb Painting ([in. ft.) 27,322 34,248 167,787 174,332 Thermoplastic (lin. ft.) 2,855 770 13,221 28,044 Sign Posts Installed 28 52 483 788 GRA;PF M Graffiti Incidents Removed by Staff 274 385 2,523 2,644 Graffiti Incidents Removed by Contractor 61 70 759 484 REFUSE COLLEG7101,1 Residential (tons) 3,258 3,632 37,927 39,198 Liquid HazMat Incidents 7 32 70 173 E -Waste Incidents 38 32 164 172 U -Waste Incidents 9 27 1 101 177 Recyclables (tons) 968 1,080 10,692 10,881 TR - Trimmed by Staff 111 127 1,474 1,550 Trimmed by Contractor 895 555 16,239 13,852 Removed 0 9 101 132 Planted 0 7 198 272 Roots Pruned by Contractor 6 0 6 0 Roots Pruned by Staff 25 17 265 482 Repairs 334 377 3,670 3,474 Preventive Maintenance Completed 90 108 911 878 PM Labor Hours 177 212 1,774 1,836 Beach Area Refuse (tons) 72 124 - 869 1,015 Beach Debris (tons) 64 51 1,244 1,263 Gutter Miles Swept 4,987 5,317 57,302 56,077 Sweeping Debris (cubic yards) 518 604 6,502 1 6,217 Storm Drain Debris (cubic yards) 47 41 633 622 • • • May 2007 General Services Department Activities Report THis MONTH THIS MONTH LAS. YEAR TOTAL TO DATE TTD LAST YEAR ASPHALT /CONCRErE, Street Patching (Tons of Blacktop) 494 547 4,551 4,955 Sidewalk Repaired (sq. ft.) 7,680 11,835 48,749 47,993 Curb & Gutter Replacement (fin. ft.) 351 309 4,699 3,849 Sweeping, Beach Cleaning, Demo Materials (tons) 407 462 4,415 4,237 Asphalt/Concrete Recycled (tons) 430 1,082 4,447 4,088 SIGFISaTRAF MAR1aNGS Signs Made 1,676 661 13,410 14,571 Signs Installed 299 361 2,524 2,882 Decals 126 218 1,916 5,470 Special Purpose Signs/Banners 80 44 520 344 Street Striping (fin. ft.) Added /Replaced 177,416 82,854 857,459 665,113 Pavement Markings (including reflective) 351 396 1 1,534 1,005 Parking Stalls 0 123 355 1,080 Curb Painting (lin. ft.) 10,576 19,297 140,465 140,084 Thermoplastic (lin. ft.) 752 474 10,366 27,274 Sign Posts Installed 35 51 455 736 GRAPPM, Graffiti Incidents Removed by Staff 265 154 1 2,249 2,259 Graffiti Incidents Removed by Contractor 73 61 698 414 REFUSE COLLECTION Residential (tons) 3,168 3,273 34,669 35,566 Liquid HazMat Incidents 15 29 63 135 E -Waste Incidents 37 31 126 139 U -Waste Incidents 14 26 1 92 127 Recyclables (tons) 936 967 9,724 9,801 TRESS Trimmed by Staff 90 68 1,363 1,423 Trimmed by Contractor 1,602 586 15,344 13,297 Removed 17 7 101 123 Planted 29 10 198 265 Roots Pruned by Contractor 0 0 1 0 0 Roots Pruned by Staff 30 14 240 465 Repairs 373 269 .3,336 3,097 Preventive Maintenance Completed 87 71 821 770 PM Labor Hours 168 78 1,597 1,625 e Beach Area Refuse (tons) 81 95 797 891 Beach Debris (tons) 104 136 1,180 1,212 Gutter Miles Swept 5,100 4,928 52,315 50,760 Sweeping Debris (cubic yards) 508 545 5,984 5,613 Storm Drain Debris (cubic yards) 46 53 586 581 CJ J • 1] (90 To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation It Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: Item 3 August 7, 2007 • Page 2 — Reports on the activities of the Recreation Division. • Page 7 — Reports on the activities of the Senior Services Division. • Page 9 — Letters from City Council to Bill Garrett Et Tim Brown • Page 11 — City Council Staff Report — Newport Center Park Concept Plan dated July 24, 2007 Recreation Ft Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES •_ To: Parks, Beaches Et Recreation Commission From: Sean Levin, Recreation Superintendent • Re: Recreation Division Monthly Activities Report YOUTH PROGRAMS SUMMER DAY CAMP - The heat is on in Newport Beach as residents and visitors from around the world, including Taiwan and England; ages 6 to 12 enjoy spending their summer vacations at the CYC and Balboa Community Center Summer Day Camps. Ninety youth per week are provided with opportunities to make new friends, ride waves, kayak, build sandcastles, participate in arts and games and attend weekly excursions to local tourist attractions. The popularity of the camp has risen with the entire summer completely sold out and an average of 10 participants on the waitlist per week. In addition to weekly themed activities and attending ClimbX and sporting events, campers actively participated in the I" Annual Beach Clean Up Week on July 5`h. During this time, counselors educated campers on the importance of keeping our beaches clean. The campers were turned loose in groups to pick up trash at CdM Beach, 19`h Street Bay, and between Lifeguard Headquarters and 19`h Street off the Peninsula. Prior to the beginning of camp 23 Recreation Leaders, including 15 new staff, went through 15 hours of training. Recreation Leaders attended customer service, leadership, games, excursions, and marketing sessions at the Southern California Recreation Leader Consortium on Saturday, June 91h in Laguna Hills. On June 22 and 23 staff continued team building and policies and procedures training. COUNSELORS IN TRAINING - Eight junior high aged Counselors In Training are getting ready to step into the roles of future Recreation Leaders as they gain valuable hands -on work experience, training, and leadership skills at Summer Day Camp. After three weeks of camp, the CIT's have obtained the knowledge of their duties and responsibilities. During the summer, the CIT's were mentored by Recreation Leaders, resume building activities, and evaluated on their performance prior to the graduation BBQ at the end of the summer. PRE - SCHOOL 101 - Fourteen pre- schoolers ages 3 to 5 said good -bye to • one another as the final session ended June 11. With the increase-of participants, the Pre - school 101 program wilt expand to two new locations: Mariners Library and Newport Coast Community Center. In addition 2 days per week have been added to the program to accommodate the age groups and development levels. Recreation 8 Senior Services Division Monthly Activities Report Page 3 AQUATICS • RENOVATION PROJECT - CdM High School MBAC is on schedule! The facility should be open the first week of September. As of the first week of July, the electrical work was being done and some final leveling of the deck area. We took forward to moving our tap swim, youth water polo and swim team back over there in the fall. • SWIM LESSONS - Summer lessons are almost done at NHHS with almost 600 participants signed up for either a group or private swim lessons. With MBAC shut down, the demand for lessons at NHHS has very been high but fortunately we were ready and scheduled additional staff hours and worked out additional pool hours with the high school coaches. SWIM- SUMMER WORK INTERNSHIP It MENTORING PROGRAM - This year, there were eleven outstanding 14 -16 year olds participating in SWIM. Currently the participants are learning very valuable lifesaving skills in and out of the water, along with how to fill out an application completely and accurately, create a cover letter and resume and how to interview for the job they want. The program concludes with lifelong job skills that will instill the understanding of responsibility, service and integrity in the workplace. Staff hopes to see these youth come back and apply for jobs in the Newport Beach area in the years to come. SUMMER SPLASH BASH- FRIDAY NIGHT SWIM $ WEEKDAY RECREATION SWIM - Recreation swim takes place Monday - Friday from 1- 2:30pm with different games and activities set up each day for the swimmers to enjoy. The 45 -foot multi - colored water play fun run (pool inflatable) has been a huge hit. THE FRIDAY NIGHT SUMMER SPLASH BASH - The Splash Bash held Fridays from 6 -9pm; have really brought in the public and have enjoyed the late night swim. The movie Nappy Feet premiered on the new 60ft tall movie screen. The fee is: $3 /youth, $4 /adults and 3 years and under is free. The entry fee includes drinks, chips and hot dogs for everyone. Movie watchers are encouraged to bring their own raft or pool float to hang out on while enjoying the movie. So if singing, splashing, dancing and swimming sounds like fun, you're a Friday night away from a good time. The last two events are scheduled as follows: • 7127 Teen Movie Night (showing Jaws) Families are welcome to attend before sunset to take part in the BBQ, shark relays, fish arts and crafts, and stay until sunset- but advised the movie is not for young children. • Recreation 8 Senior Services Division Monthly Activities Report Page 4 8110 End of Summer Party Et BBQ CONTRACT CLASSES Et CAMPS 2716 KIDS ENROLLED IN NEWPORT BEACH CAMPS - Summer is underway and Newport Beach Recreation is in full swing. With summer, camps are a huge demand and the calls are still coming in from the residents and visitors to find out what class and camp opportunities are still available this summer. Our front office has been extremely busy filtering the calls and helping parents find the right camp for their children. Whether it's our volleyball, beach, surf, sailing or one of our sport camps or classes, we are off to another very successful summer. 35 NEW CONTRACT INSTRUCTORS COMING ON BOARD FOR NEWPORT COAST COMMUNITY CENTER - Over 35 new instructors for Newport Coast Community Center are contracting with the City to provide classes for youth and adults. Over 100 inquires came in from potential instructors looking to teach at the new facility. We have a wide range of new classes scheduled to start the week of September 17th and we look forward to advertising all the new classes in the fall Newport Navigator and in the new NCCC Newsletter. FACILITY RENTALS During the period of May 16, 2006 - July 15, 2007 there were: • 69 Picnic /Park Rentals • 43 Room Rentals • 48 Field Rentals • 18 Gym Rentals Park and picnic area rentals have increased during this period, as is typical during this time of the year. • PARK PATROL ; Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the ri U • C� Recreation Et Senior Services Division Monthly Activities Report Page 5 timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of May /June Park Patrol had the following contacts: 1. Requested Calls • 246 with Youth Sports Groups • 32 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, advised softball players not to warm -up on concrete walk areas, reported missing soccer nets at Bonita Creek, monitored lacrosse and rugby events at Peninsula Field, stopped golfing at Bonita Creek Field, reported football equipment that needs to be removed from Bonita Creek • 34 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks • 140 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms • 24 Playground checks - checked all playgrounds for safety issues and vandalism, stopped basketball play after dark at 38`h Street Park, reported a hole in the fence at Mariners playground, reported a broken latch at Mariners tennis courts • 60 other- checked and monitored film permit activities, stopped kids doing bmx tricks on BCSP basketball court, checked city boats at 181h Street Beach, advised a man to move a motorcycle off sidewalk at Bonita Creek, checked surf contest at 54�h Street Beach, informed a couple at Peninsula Park to pour out alcohol, advised Fitness Patrol to obtain proper permits to operate at CDM Beach, disposed of alcohol in bushes at Channel Place Park. • 10 Pre -event check • 3 Post -event checks 2. Public Contacts • 53 education • 11 alcohol • 75 dog related Written Warnings Issued- 3 for parking violations Citations Issued- 8 for parking violations, 1 for an un- permitted art event at Lookout Point. SPECIAL EVENTS PERMITS - As of July 15, 2007, there were 162 Special Event Permits processed and issued for the year. Those of note for this period are: Hyatt Jazz Fest- Hyatt Hotel May 18 -20, 2007 Attendance: 10,000 Balboa Island Artwalk- Balboa Island, May 20, 2007, Attendance: 4000 CDM 5k- June 2, 2007 Attendance: 3500 Balboa Island Parade Balboa Island June 3, 2007, Attendance: 5000 Quicksilver Surf Contest- 54`h Street Beach June 8, 2007, Attendance: 150 Galley 50`h Anniversary - The Galley Restaurant -June 23, 2007, Attendance: 1500 CNB /Newport Dunes Fireworks Display - July 4, 2007, Attendance: 10,000 Mariners Park July 4`h Parade - Mariners Park July 4, 2007, Attendance: 5000 Big Canyon CC Fireworks- Big Canyon CC July 4, 2007, Attendance: 500 NB Breakers Tennis Matches- NB Country Club parking lot July 2007, Attendance: 1800 per day CNB LG's Pier to Pier Swim- Newport - Balboa July 7, 2007, Attendance: 300 Recreation Fc Senior Services Division Monthly Activities Report Page 6 FACILITIES USE AND REPAIRS • MARINERS PARK - The old Mariners Library was laid to rest with the wrecking ball the week of July 23 to make way for the renovation of the park. Final plans for the park are scheduled to be completed by the end of July with the project out to bid in August. U NEWPORT COAST COMMUNITY CENTER - Staff is finalizing the Newsletter that will be published with the fall Newport Navigator, due in early August. Programs at the Center will increase the department's year around programming by 20% and will add 12 -16 pages to the Newport Navigator. The Center will open Tuesday, September 4, 2007 for classes to the public. The grand opening/ dedication is Saturday, September 15 at 10am, so mark your calendars. SPECIAL EVENTS MARINERS PARK 4TH OF JULY PARADE - The Mariners Park neighborhood had a Great Parade with over 2000 parents and children enjoying the event which included games, carnival, bouncers, family activities, as well as the Parade. The celebration is a collaboration between the City and the Mariners Elementary Foundation. Special thanks to Council Members Webb and Curry for their participation and to the Police, Fire and General Services for their support. OTHER JULY IS NATIONAL PARKS AND RECREATION MONTH! - The Celebration began with the City Council being presented the California Parks and Recreation Society (CPRS) District X Agency of the Year Award by Janet Cates, CPRS District X President, for the Newport Beach Recreation and Senior Services Departments outstanding participation, innovation and leadership in the region. The Celebration continued July 26 with all City staff invited out to have food and fun during their Lunch hour. The Celebration was held as a big THANK YOU to all the City departments for their assistance this past year. Recreation 8 Senior Services Division Monthly Activities Report Page 7 Ht M To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Membership Meeting- The Friends membership meeting will be held August 3 at 10am. This will be Evelyn Hart's first meeting as President of the Friends. She is exited about her new position and the coming year. She is currently wearing two hats, President of the Friends and Co -chair of the Building Fund Committee to raise money to re -build OASIS. Staff will be assisting her to make sure that she is not overwhelmed by her new duties. New Chairs - The Friends of OASIS included in their budget funds to purchase 300 new banquet chairs for the multipurpose room. The current chairs are uncomfortable and require frequent cleaning. The new chairs will have a vinyl covering with a straight seat. Board Installation - The Friends of OASIS held their monthly general membership meeting on July 6. Those in attendance included Council Members Keith Curry, Nancy Gardner and Mayor Steve Rosansky. Also in attendance City Manager Homer Bludau, RSS Director Wes Morgan and a representative from Senator Tom Harmon's office who assisted in the installation of the new • Friends' executive board members and presented Evelyn Hart with a commemorative plaque. The event finished up with entertainment by singer Cindy Benson. Special Event - The Big Band BBQ and Birthday Bash held July 14 was completely sold out, with 250 tickets sold. The Huntington Beach Concert Band performed and the OASIS staff barbequed hot dogs and hamburgers for those in attendance. A large birthday cake was cut and served to celebrate the OASIS Senior Centers' 30th birthday. Tax Assistance - The OASIS Senior Center continues to provide tax assistance with a little known but much appreciated tax rebate program. The same volunteer tax counselors who process income tax returns for our seniors have volunteered to help seniors and disabled people file their Homeowners and Renters Assistance forms. Last year 95 people were assisted and received rebates from the State. With the eligibility income limits rising to $42,770, a $195 increase from last year, we may have even more eligible people. This once a year payment is based on a portion of property taxes paid directly or indirectly through rent. $472.60 is the maximum payment which is based primarily on ones income. The filing period ends October 15. Lectures - OASIS continues its medical lectures with UCI. Wednesday, July 2, Dr. V. Raman Muthusamy, a UCI Gastroenterologist presented an informative lecture on Gastroesophageal Reflux Disease, also know as GERD and commonly referred to as heart burn. It affects up to 60 million Americans and can significantly affect a person's quality of life. These lectures are very popular with the seniors and we are thankful that UCI offers them on a monthly basis at OASIS. Encore It Ice Cream - In April the OASIS recognized its many volunteers and the staff provided the • entertainment. The staff sang, danced and lip- synched to oldies and had lots of fun. There were so °many requests to see it again; fortunately it was video taped, that we held an Encore Et Ice Cream event. Anyone who wanted to see a repeat performance or had missed the initial performance was welcome to enjoy ice cream sundaes and watch the show. • • • Recreation Et Senior Services Division Monthly Activities Report Page 8 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: 9,402 CUSTOMERS 3,610 CUSTOMERS 1,610 CUSTOMERS Blood Pressure 65 Housing counseling 45 Braille 0 Information /Referral 800 Counseling- persons 55 Legal Assistance 11 Eldercare 0 Senior Assessment(hrs) 40 Employment 26 Telephone Reassurance 315 HICAP 4 Visual Screening 5 Tax 0 Transportation 250 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van/ Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Coronado Walking Tour 29 Harrah's Rincon Casino 56 Lavender Fields 21 Will Rogers State Park 45 SPECIAL EVENTS /SCREENINGS /LECTURES Computer Friends 40 Movie - Dream Girls 31 Summer Luau 180 Be Healthy Be Happy 80 1,120 CUSTOMERS 2,307 CUSTOMERS 1,438.00 HOURS (`equiv. to 9 full -time employees) 171 CUSTOMERS Long Trips Mammoth Lakes -Lake Tahoe 20 584 PERSONS OASIS Golfers 125 Sunday Movies - Morocco 34 What Women Want 28 My Gal Sal 31 The More the Merrier 35 PB &R Conj t ission Agenda Item r:^ ,} August 7, 2007 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the bench donation request at the 15`h Street bay front street end. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for • making gifts to the City, and to make the donation process easier for staff and donors. Per City Council Policy B -17, the City has received a request from Mr. Sinasek (Attachment A) to donate a bench at the 15`h Street bay front street end. This bench donation (Attachment B) would replace an existing bench due for replacement, provides for an upgraded style of bench, and is included on the City's Official Bench List. Additionally, it will not be replacing a previously donated bench. Attachment C shows the location of the proposed bench donation. Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated for Kathy Sinasek ". Mr. Sinasek, Council Member Michael F. Henn, and the Central Newport Beach Community Association havejeceived a copy of this report and a notice of the Commission meeting. Very Mark Harmon Attachments: (A) Mr. Sinasek's Gifts for Tomorrow Order Request Form • (B) Huntington bench style picture (C) Picture of the proposed location 0 Gifts for Tomorrow Order Request Form Description Contact Information , Nome �'Zing Address 7 �z��',9 4M 91262-'7 ;!S�W 6110 -i/-937- DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000, Contact city staff for more information. f7 Yes. 1 am interested in dedicatory plaque for my donation. fl(/a 3#e is donated for, CS J � F' st Name Last Name t a Y # r 4 Y. t 4 SEW PORT r_ • a ; " , 171, f �'tF�1 .d PB &R Commission Agenda Item No. !j August 7, 2007 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the bench donation request at Island Avenue on the Ocean Front boardwalk. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. • Per City Council Policy B -17, the City has received a request from Mr. Houdeshel (Attachment A) to donate a bench at Island Avenue and the Ocean Front boardwalk. The bench donation (Attachment B) is included on the City's Official Bench List and fits with the other benches along the Ocean Front boardwalk. Attachment C shows the location of the proposed bench donation. Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated for Ruth and Harry Houdeshel ". Mr. Houdeshel, Council Member Michael F. Henn, and the Central Newport Beach Community Association have received a copy of this report and a notice of the Commission meeting. Adjacent property owners were also notified of the Commission meeting. .via, Laa,,,,VII Attachments: (A) Mr. Houdeshel's Gifts for Tomorrow Order Request Form • (B) Huntington bench style picture (C) Picture of the proposed location 9 • • hol" # C-Rftd M 11 al I i Mmm T-a f4P, #0 1 'we _r� L 70 R e c ALVA ga A Lao ALVA ga A (1) 7', PB &R Commission Agenda Item No. August 7, 2007 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission approve the tree donation request at Castaways Park. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program . donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. Per City Council Policy B -17, the City has received a donation request from Ms. Bartholomew (Attachment A) to donate a tree at Castaways Park. The donated tree will be a Coast Live Oak tree, and will be planted from a 36" box container. Staff selected this particular tree variety that will be welcome enhancement to the proposed location (Attachment B). Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B- 17, is "Donated for Ryan Lemmon, David Rapp, Staycee Stone and Jason Stradtman". Ms. Bartholomew, Council Member Don Webb, Castaways Homeowners Association, and Dover Shores Community Association have received a copy of this report and a notice of the Commission meeWp. Very Attachments: (A) Ms. Bartholomew's Gifts for Tomorrow Order Request Form (B) Picture of proposed planting location Jun, I1 ul 01:43p • i i i i t Request Form N SST LJV� OF! -k Contact Information 11� — ��' '8 )q ° T r. 5 /, o hn "i.� Name Mailing Address Phone Signature DEDICATION PLAQUE INFO Donors may elect w Provide a dedtatary plaque if :t,e value of the donation is greater than E 1,000. Canua city snN for more infornmoon. Yes, I am ituerested in dedicatory plaque for my donation �_. " - % ue ii donated fm, i KY094 LCr ekonor �, tl1H f NrRXLL SPIV 1' Lx S s B tj 5T':�TOI /3 N P•1 0 F-7 LJ r (4)• PB &R Commission Agenda Item No. August 7, 17 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider this reforestation request of Pacific West Asset Management Corporation, property owner at 4200 Campus Drive. Discussion . On May 1, 2007 the Commission concurred to table this reforestation request upon request from the General Services Director, due to further review regarding the 60 % petition criteria based on Policy G -1 (see attached Parks, Beaches and Recreation Commission Meeting Minutes, May 1, 2007, pages 2 -3). City Council Policy G -1, Reforestation of City Trees requires that individual property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of property owners within the area defined for reforestation (see attached Council Policy G -1, page 8, section C). The defined area (see attached color map) included a total of 19 properties which encompassed Campus Drive, Dove Street and Birch Street. This required the applicant to obtain 11.4 signatures in favor of the reforestation request of which 12 were obtained. Per City Council Policy G -1, the City has received a petition from the Pacific West Asset Management Corporation, with the required property owner signatures approving the removal of the five City Cajeput parkway trees adjacent to 4200 Campus Drive. Enclosed are letters from Optima Asset Management Services Incorporated, which authorize Douglas C. Morehead to sign on behalf of the property owner John Saunders for the following properties: 4320, 4340, 4360, 4060, 4100 Campus Drive, and 4341 Birch Street. However, • Mr. Saunders signed both letters in favor of the reforestation request. • The property owner has complied with the requirements of the G -1 Policy, and has agreed to assume the full cost of the removal and replacement of the five City trees, approximately $2,769.00 ($975.00 for five 24" box replacement trees and $1,794.00 removals). n LJ r1 LJ Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. Mr. Kent McNaughton (4200 Campus Drive), Ms. Margaret T. Ferrigno, Property Manager, Pacific West Asset Management Corporation, and Council Member Leslie J. Daigle have received a copy of this report and a notice of the Commission meeting. Adjacent property owners were also notified of the Commission meeting. Very respect Mark Harmon Attachments: (A) Parks, Beaches and Recreation Commission Meeting Minutes, May 15` (B) City Council Policy G -1, Retention or Removal of City Trees (C) Pacific West Asset Management Corporation Letters (D) Tree Removal Request Application and Petition (E) Optima Asset Management Services, Inc., letters (F) Tree Inspection and Tree Inventory Detail (G) Photos (H) Area Map Parks, Beaches Et Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 2 really difficult for me to understand is why the 240 acres of Crystal Cove State Park on the ocean side of PCH, which is within the city limits of N8, is not counted in our park acreage. Granted it is managed by the State, but it is for our citizens, particularly those who live in the Newport Coast. Shouldn't this acreage be added to our park inventory to truthfully reflect what we really have. 2. Another concern l have is that the CDM Park Service Area shows a shortage 9.1 acres. Harbor View Park Service Area to the north shows a surplus of 27.3 acres. The line of demarcation between these 2 park service areas is drawn along 51h Ave., and Grant Howald park, which really serves CDM is on the north side of5ih Ave., putting this park in the Harbor View Service Area, and therefore fictitiously indicating a shortage in CDM. The Councilmanic District line between Districts 6 (CDM) and District 7 (Harbor View) includes Grant Howald Park in CDM. Therefore, it would appear logical to adjust the Park Service boundaries to more correctly reflect the situation, and let CDM know that they really don't have a park shortage. CONSENT CALENDAR 1. Item pulled by Commissioner Allen 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. • 3. Recreation 8 Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Item pulled by Commissioner Lugar 5. Tree Donation. Approve donation by Howald Hall, SPON of one 36" box Metaleuca linariifolia tree to be located at Bonita Canyon Sports Park. 6. Tree Donation. Approve donation by Ward Mace, of one 36" box Black Oak tree to be located at Castaways Park Motion by Commissioner Brown to accept items 2, 3, 5 It 6 of the Consent Calendar. Motion carried by acclamation. 1. Minutes of the April 3, 2007 regular meeting. Commissioner Allen stated that the word Commissioner should be changed to Commission in her statement regarding recusing herself from the Newport Center Park discussion. Motion by Commissioner Allen to approve the minutes of April 3, 2007 as amended. Motion carried by acclamation. 4. Reforestation Request. Commissioner Lugar stated that he did not feel that this item should be approved based on the photographs received as it does not appear to have any damage or repeated requests for repair but believes there is someone from the audience that would like to speak on the issue. Chair Garrett opened the public discussion • Parks, Beaches it Recreation Commission Regular Meeting May 1, 2007 - 7pm Page 3 Jan Vandersloot stated that there was a big brouhaha on Larkspur a couple of years ago where there were problems with how the reforestation petitions and the process was carried out. He stated that when he look at this request it did not appear that the process was being carried out correctly regarding having 60% of the homeowners signing the petitions. He stated he was concerned that the process had not been followed and commented that the numbers on the buildings do not correspond to the petition. Chair Garrett closed the Public discussion Superintendent Serreno stated that he had read the email from Jan Vandersloot regarding his concerns and stated that the process was followed as far as having the 500 feet in either direction but that this is unique versus residential because the properties are very large and so 500 feet only encompasses a few properties and several are owned by the same person. He noted that staff verified the signatures of the owners and has been brought forward for the Commission's consideration. He noted that it is a correct statement to say that that here is minor curb lifting and the report does review some damage within the last 5 years. Discussion ensued regarding CCFtR's 8 HOA and After some additional discussion Director Harmon requested that this item be tabled until June. The Commission concurred. DISCUSSION / ACTION ITEMS 7. Appeal of Denied Tree Removal. Superintendent Serreno stated that staff recommends that the • appeal for removal of one City Moreten Bay Fig parkway street tree located at 2421 Holly Lane be denied. He noted that on February 27, 2007, the City's Urban Forester John Conway and claims adjuster of Carl Warren and Company inspected the City Ficus macrophylla (Moreton Bay Fig), at the request of the property owner due to repeated sewer lateral obstruction and damage. The property owner filed a claim alleging private sewer lateral damage as a result of City Ficus tree roots. The private sewer lateral is owned and maintained by the claimant, and the sewer main is owned, maintained, and controlled by the Costa Mesa Sanitary District. He noted that the claim investigation report concluded that the tree is approximately 23 feet from the private lateral, and that the cause appears to be the shifting lateral sections that allowed encroachment of tree roots into the lateral. However, the distance of the tree from the lateral would not be the primary cause of intrusion, but rather a deficient sewer lateral line in need of repair. Staff concurred with the claim investigation report, and concluded that the one City -owned Ficus macrophylla (Moreton Bay Fig) tree located in the adjacent parkway did not meet the criteria for removal as stated in City Council Policy G -1 — Retention or Removal of City Trees. The policy requires, "a repeated history of damaging public or private sewers" in order for the tree(s) to be eligible for removal. Additionally, the single claim filed by the property owner does not meet this requirement. This finding was forwarded for review to the General Services Director, Risk Manager, and City Manager, all who concurred with the determination. In order to mitigate future sewer lateral damage, a sewer lateral line repair will be required. Mr. Devling is appealing staffs decision and that is why it is before the Commission tonight. Chair Garrett opened the Public discussion . Jan Vandersloot stated that he lives around the comer and that this is a beautiful tree. He went on to say that this tree should not be removed and believes that the sewer lateral needs to be removed • G -1 property owner status of the person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner • status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G-6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one -for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G -6. If 40 8 I 4KSAAM botu • March 6, 2007 Via U.S. CERTIFIED MAIL Mr. John Conway, Urban Forester CITY OF NEWPORT BEACH P.0 Box 1768 Newport Beach, California 62685 RE: PETITION FOR TREE REMOVAL 4200 CAMPUS DRIVE 4160 CAMPUS DIVE, NEWPORT BEACH, CA Doan Mr. Conway: Enclosed please find the complete and signed Removal of City Tree petition, and Tree Removal or Reforestation Application for the removal of five (5) trees at 4200 Campus Drive, Newport Beach, California. Please review the petition and inform me of the next steps, if arty, that need to be taken on our part. After your review of the petition, please let me know when the removal of the trees is scheduled for. If the trees need to be replaced and the building owner is responsible for • the replacement, we will need additional information such as cost of replacement, type of tree, and planting requirements. Any information you can provide would be greatly appreciated. I look forward to hearing from you with a date for the tree removal. Thank you for all your help with this matter. Par, West Asset Managment Corporation 4 Natalia Nunes Administrative Assistant m Enclosure cc: S. Ference M. Forrigno Mailing kddress • Fosi Office hi 19068 ♦ Irvine. Calilereia 02623 -9068 3191D kirport Loop • Costa Mesa, California 92626 -3404 • (714) 433 -7300 Fax (714) 433 -7330 MCNAUGHTON Sc ,ASSOCIATES • r REAL ESTATE SALES • DEVELOPMENT • MANAGEMENT • • November 28, 2006 John Conway, Jr. General Services Department PO Box 1769 Newport Beach, CA 92658 Dear John, Regarding: Overgrown trees at 4200 Campus Drive, Newport Beach Thank you for responding to Pacific West Asset Management, the company that manages my building at 4200 Campus Drive in Newport Bead. I wanted to personally write you and exss my concerns about the destruction of curbs and sidewalks, and the pedestrian liability issues associated with the overgrown trees and stumps. Once again, thank you for your prompt response and I look forward to hearing from you at your earliest opportimityn Dent A. Photos 17 CORPORATE PLAZA, SUITE 21 O, NEWPORT BEACH, CA 92660 WWW. NEWPORTFINEHOMES.COM 4 . NA es g 1p ration • November 2, 2006 Via U.S. Mail and Facsimile (949)650 -5643 CITY OF NEWPORT BEACH, Attn: Mr. John Conway URBAN FORRESTER P.O Box 1768 Newport Beach, California 62685 RE: TREE MAINTENANCE 4200 CAA&US DRIVE 4200 CAA"US DIVE, NEWPORT BEACH, CA Dear W. Conway: Per our conversation on October 30, 2006, I am, in writing, requesting the removal of the trees from the City sidewalk along Dove Street at 4200 Campus Drive, Newport Beach, California. The Eucalyptus trees are overgrown and pose a trip hazard. I have enclosed pictures depicting the overgrown trees. Thank you for your prompt attention regarding this matter. If you have any questions, please do not hesitate to contact me. • Sincerely, Pacific West Asset M.Anageram IS orporation Natalia Awaikina Administrative Assistant /na cc: S. Ference M. Ferrigno S 4 c5 0'j taorc SA - Yailiim A64ress ♦ Pao Office Box 19668 • Irvine, California 92623 -9668 34910 Airporl Loop * Cosla Mesa, California 92616 -3404 • (714) 433 -7304 Fax (114) 433 -7330 '71 0 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am roaxw4tin2 a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers_ Indicate the number and sp da(s),ff bum) of tree(s)- Located at 4240 CI A Brive,_Rggport Beach, California Please be as Specific as possible Requestor 09nature: Print Name: Address/ Phone (Daytime) / Email Kent NlcPlaughton Living Trust (4200 Campus) c_ /o PacificWest Asset Kai omm Core P.O. a X 19116 Trying{;. CA 92623 -714- 433 -7300 Attn:Maggie Ferrigno Date: 3 41D,7 R-twoval C o (Qt* 9w or please provide copies of photos, bills, doents or any other related waterW that will verii?y the ched iteins. =111 , and history of dumaging public or *private, sew s, water maims, roadways, sidewaiits, curbs, walls, fences, underground utilities or foundations. (*Crreaxer dmn $5,00) = ted history of sigriticaut intertbrente with street or sidewalk drainage. I PM Has no prospect of recovery. F--lbbeasod Cannot be cured by current arboricultuml methods. In advanced state of dadjoe with no prospect of recovery. i111akardous Detective, potential to toil, could cause damage to owerty Won failure- Assessment by Urbart Forester will identify structural defwts, pacts likely to fail, targets -if fails, procedures and action to abate. =13e6411twication In conjunction with a City Council- approved City, commercial, neighborhood; I)'relect or community association beautification program. rya ewes. Section B. For Deforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: RTree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location encroachment has clearly defined contiguous boundaries that include the tree(s) proposed. lential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =individual property owners must submit a petition signed by a minimum of 609/6 of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street • up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public in s) in advance of any removal activity. The actual removal and replanting will be coordinate by the General Services Department using the City tree maintenance contractor. *"There shall be a miirini mr of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boated trees and cost $135 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G-6. This form does not replace the requirements of any of the City tree policies. Its use is latended to expedite the tree removal or reforestation requests and to ensure compiianee with all City requirements. Please refer to individual City Council Polley G1 for additional information. Requester Comments: Removals, azcept emeWney, wig be subjercat (o tiro noapcaation processes, time flames and am*onV as speafled in (fee CVy Connell' G-i PoUcy. aV*Wa earaeor 'li I�r i r F 7 u i' City Council Policy G -1, Guidelines Reforestation of City Trees May 9, 2007 The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca quinquinervia — Cajeput trees adjacent to their property, to be replaced with five Sweetshade trees. The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners, showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for specific requirements at the following link: http: / /www.city.newl2ort- beach .ca.us /Coun6igolicies /G- l.PDF. If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to farther comment on the proposed action. The decision of the Commission on reforestation requests will be considered final unless called up to the City • Council by at least one Councilmember or the City Manager. We would appreciate if you can please take a moment and fill out the below requested information and return by May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience. Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate your attention regarding this matter. Thank you. Property Owner First and Last Name (please print): Business Name (if applicable): /)n/✓n Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map): Address: Phone #: C4 l— i —c6/ /el' Signature Date favor of tree removals a -7 ' /nVo (initial) .In Oppose tree removals ❑ (;oida4 0 Yii 71 77i 1 r =1161717 11 1 i 11 r City Council Policy G -1, Guidelines Reforestation of City Trees May 9, 2007 The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca duinquinervia — Cajeput trees adjacent to their property, to be replaced with five Sweetshade trees. The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners, showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for specific requirements at the following link: htW: / /www.city.newl2ort- beach .ca.us /Coun0policies /G- 1.PDF. If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to further comment on the proposed action. The decision of the Commission on reforestation requests will be considered final unless called up to the City Council by at least one Councilmember or the City Manager. We would appreciate if you can please take a moment and fill out the below requested information and return by May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience. Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate your attention regarding this matter. Thank you. Property Owner First and Last Name (please print): �lt ty=twt S/Fq� -uC'c Business Name (if applicable): w/y J t0A0P& -T7&S Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map): Address: tf yt.f L J `>S -4Z CA-m A, s la4y Phone #: Signature In favor of tree removals 9 WN-4 tiiri,q * Oppose tree removals ❑ ( -itia4 Comments: n;�- //V7 Date 0 uml City Council Policy G -1, Guidelines Reforestation of City Trees May 9, 2007 The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca quinduinervia — Cajeput trees adjacent to their property, to be replaced with five Sweetshade trees. The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners, showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for specific requirements at the following link: htW://,N-ww.city.ngmaort-beach.ca.us/Councilpolicies/G-l.PDF. If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to further comment on the proposed action. The decision of the Commission on reforestation requests will be considered final unless called up to the City Council by at least one Councilmember or the City Manager. We would appreciate if you can please take a moment and fill out the below requested information and return by May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience. Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate your attention regarding this matter. Thank you. (� Property Owner First and Last Name (please print): y J A RPL 7 v W ES L Business Name (if applicable): 14 C L43 1 p K� l S %'ek °% n N S Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map): In favor of tree removals Oppose tree removals ❑ li„itWl Comments: %+'lAO CCA J�41F 1S L S Pe 420 QLID V R t.oT W I 1 LJ = 1 I i IL f 1 I f 1 9 f f 1 City Council Policy G -1, Guidelines Reforestation of City Trees May 9, 2007 The property owner at 4200 Campus Drive is proposing the removal of five City Melaleuca quinquinervia — Cajeput trees adjacent to their property, to be replaced with five Sweetshade trees. The request for the removal of the trees is based on the criteria included in City Council Policy G -1, Reforestation of City Trees. Policy G -1 requires that the applicant must submit a petition signed by surrounding property owners, showing approval or disapproval of the proposed action. In addition, the applicant is responsible to pay the full costs of a tree reforestation (including costs to remove and replace the public tree). Please refer to Policy G -1 for specific requirements at the following link: hU: / /uww.city.newport- beach .ca.us /Coundipolicies /G- 1.PDF. If the applicant's request meets the reforestation requirements in Policy G -1, it is still subject to approval by the Parks, Beaches and Recreation Commission. You will be noticed of the date this request is placed on the Commission agenda. Attendance at the Commission meeting is optional, but available if you wish to further comment on the proposed action. The decision of the Commission on reforestation requests will be considered final unless called up to the City Council by at least one Councilmember or the City Manager. We would appreciate if you can please take a moment and fill out the below requested information and return by May 18, 2007. We have enclosed a self addressed stamped envelope for your convenience. Please contact John Conway, Urban Forester at (949) 644 -3083 if you should have any questions. We appreciate your attention regarding this matter. Thank you. Property Owner First and Last Name (please print): Business Name (if applicable): Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map): Address: Phone #: �<f % -�7�- Lr3 Signature .In favor of tree removals ❑ (in«n Oppose tree removals 4 (initial) Date 0 PETITION REMOVAL OF CITY TREE City Council Policy G-1, Guidelines Reforestation of City Trees I or (group), Kt property owner(s) at: I or (group) am (are) submitting for consideration to the Commission a reforestation request for the removal of # my property located at 246 CAM PUS 1)? V t City of Newport Beach General services Department signature: NOV 3 0 2006 am (are) tht of Newport Beach's, Parks, Beaches and Recreatior city which is adjacent tc The decision of the Commission on reforestation requests will be considered final unless called up by at least on( Councilmember or the City Manager. The request for tree removal is based on the criteria under the provisions of City Council Policy G -1, Reforestatior of City Trees. Policy G -1 requires that individual property owners may submit a petition signed by surroundin€ Property owners requesting single or multiple tree reforestations. In addition, the petitioner is responsible to pae the full cost of a tree reforestation ('including removal and replacement of the public tree). Please see the attache( copy of Policy G -1 for specific requirements. Property Owners Signatures Property Owner First and Last Name (please print): Address: ®oee' Srgnahrre Date Property Owner First and Last Name (please print): Address: Phone #: Signature Property Owner First and Last Name (please print): Address: Phone #: Signature Date • Property Owner First and last Name (please Address: Phone #: Property Owner First and Last Name (please print): Address: Phone ##: S%natAm Property Owner First and Last Name (please print): Address: Phone ##: Signature Property Owner Furst and Last Name (please print): Address: Phone #: Signature Property Owner First and last Name (please print): Address: Phone : Property Owner First and Last Name (please print): Adds: Phone #: Property Owner First and Last Name (please print): Adds: •EYB • 0 a2 2`i- g4Z o 4— Date Date Date Date Date • Property Owner First and Last Address: Property Owner First and Last Name (please print): Address: Phone #: Property Owner First and Last Name (please print): Address: Phone #t`: Mr., s Property Owner First and Last Name (Please print): Address: ....- 23 Signature • Property Owner First and Last Name (please print): Address: Phone #: Signature Pteparty Owner First and Last Name (please print): A Phone #: Signature Property Owner First and Last Name (please pnm): A Phone #: Signature I* / 1 a mol /fir �- Date Date Date Date Date Date Date • AN% . ... ■ i WwmmA rr 1111111WIh OPTIMA ASSET MANAGEMENT SERVICES, INC. To Whom It May Concern: Douglas C. Morehead of Optima Asset Management Services, Inc. is the agent for the Owner, 4320 -4360, LP, for the property located at 4341 Birch Street and as agent for Owner has the authorization to approve the removal of the trees at 4200 Campus Drive, Newport Beach, alifomia as referenced per the petition. If you have pAy questions, please contact us at 949 - 852 -0900. Thank you. • Owner Approval-Y: Print Name: � 1jC T! —� J • 1600 Dove Street • Suite 480 • Newport Beach, CA 92660 • Phone: 949/852 -0900 • Fax: 949-752-5113 0 Aft . - .. ■ vNmmm� Vr I1111111111WIM OPTIMA ASSET MANAGEMENT SERVICES, INC. To Whom It May Concern: Douglas C. Morehead of Optima Asset Management Services, Inc. is the agent for the Owner, Executive Plaza - Campus, LP, for the property located at 4100 and 4060 Campus Drive and as agent for Owner has the authorization to approve the removal of the trees at 4200 Campus Drive, Newport Beach, California as referenced per the petition. /i it If you h44 any questions, please contact us at 949 - 852 -0900. Thank you. • Owner Approval: By: Print Name: E 1600 Dove Street • Suite 480 • Newport Beach, CA 92660 • Phone: 949/852 -0900 • Fax: 949-752-5113 • C\�P Name: Address: Phone Number: Tree Location: • F- 1 U TREE INSPECTION REPORT Natalia Avtaikina, Administrative Assistant Pacific West Asset Management Corporation Post Office Box 19068 Irvine, CA 92623 -9068 (714) 433 -7300, ext 209 4200 Campus Drive - Cajeput Tree, 5 trees, tree sites # Side 1, 2, 4, 5, 6 Request: The property owners are requesting of the General Services Department staff, the removal of five City Cajeput trees located on Dove Street based on the criteria of City Council Policy G -1, Reforestation of City Trees. Botanical Name: Melaleuca quinquinervia Common Name: Cajeput Tree Designated Street Tree: Hymenosporum flavum — Sweetshade Tree Estimated Tree Value: $42,580.00 total value for 5 City trees Damage: The General Services Department, Field Maintenance Division has the following recorded dates of curb, gutter and sidewalk repair performed at this location: • May 25, 2004 — 70 LF of curb & gutter / 90 SF of sidewalk • November 1999-37 LF of curb & gutter/ 536 SF of sidewalk Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed five healthy City trees on Dove Street with no apparent property damage. However, current planting standards and requirements would prohibit this species at this site, since these types of trees /�ree}quire/a' larger parkway space. Inspected by: L L c i- - -fl Date: March 21, 2007 John nway, Urban Morester Recommendation: F rward the reforestation request to the Parks, Beaches and Recreation / 'N) tmis*n for rAiew and approval. Reviewed by: `-- Date: March 21, 2007 Dan rd rees Superintendent Reviewed by: Date: ark i- iarmnn_ Pi ral CPrvirrc irvrtnr - - -- ---------------------------------- - - - - -- ----------- - - -- -- - home methodology help off Inventory Detail Search Results Dist: Address: Fictitious: Location: On Address: Species: DOH /Height: Parkway Size: Utility Overhead: Sidewalk Damage: Recommended Maintenance Estimated Value 2 4200 CAMPUS DR Yes Side -1 2150 DOVE ST AWaieuca quinquinervia, CAJEPUT TREE 25 -30 / 30 -45 5 No No Grid Trim $9,830 . WCA Work History Data Work Type 3/10/2006 Grid Pruning 4/18/2002 Grid Trimming Other Work History Date Work Type • Amount Sob# Crew $39.00 8474 $39.00 4184 MIGUEL MACIAS Crew Acct# Min ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree Planting Stock fttvuttwy De11 Seamh Rb sits P"e 1 of ---------------------------------------------------.---------------------------------- - - -- -gn home methodology help off Inventory Detail Search Results Dist: 2 Address: 4200 CAMPUS DR Fictitious: Yes Location: Side -2 On Address: 2150 DOVE ST Species: Atelaleuca quinquinervia, CAIEPUT TREE D131-1/Height: 13 -18 / 15 -30 Parkway Size: 5 Utiiity Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 • WCA Work History Date Work TyPQ Amount 3/10/2006 Grid Pruning $39.00 4/18/2002 Grid Trimming $39.00 Other Work History Date Work Type • Crew lob* Crew 8474 4184 MIGUEL MACIAS Acct# Min ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree Planting Stock nvwtory Detail Starch A "Wits Page 1 of - ----- ------------------------ home me o"lsgy help sign off -------------------------------------------------------------------------------------------------- -- - - -- inventory oewl search wits Dist: 2 Address: 4200 CAMPUS DR Fictitious: Yes Location: Side -4 On Address: 2150 DOVE ST Species: Neialeuca quinquinervia, CA3EPUT TREE DOH /Height: 25 -30 / 45 -50 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $9,830 a WCA W Date Work Ty4m Amount Teti# Crew 3/10/2006 Grid Pruning $34.00 8474 4/1812,102 Grid Trimming $39.00 4184 MIGUEL MACIAS Other Work Motory Date Work Ty" Crew Aeet# Min L ArborAccess Forum gmail your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree Plantino Stock PW 1 of - - -- --------------------------------------------------- home methodology help sign off ---------------------------------------------------------------------------------------------------- - - - - -- Inventory Detail Search Results Dist: 2 Address: 4200 CAMPUS DR Fictitious: Yes Location: Side -5 On Address: 2150 DOVE ST Species: Melaleuca quiriquinervia, CAJEPUT TREE D6H /Height: 25 -30 / 45 -60 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $9,830 WCA Work History Date Work Type Amount Job# Crew 3/10/2006 Grid Pruning $39.00 8474 4/18/2002 Grid Trimming ng $39.00 IGUEL 4184 MACIAS Other Work History DOW Work Type Crew Acct# Min U ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WGA Phone Directory S_ pecialty Tree Planting Stock svemory Det&H $earth Results Page 1 of • • home methodology help -n off Inventory Detail Search Results Dist: 2 Address: 4200 CAMPUS DR Fictitious: Yes Location: Side -6 On Address: 2150 DOVE ST Species: Melaleuca quinquinervia, CA2EPUT TREE DBH /Height: 25 -30 / 45 -60 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $9,830 WCA Work History Date Work Type 3/20/2006 Grid Pruning Other Work History Date work Type Notes Amount 3ob* Crew $39.00 8474 Crew Acct# Min ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Speciafty Tree Planting Stock uvwtory Dcftfl SeBrOh Resilats pale i Of �y. llr A Jj � 4 41 5 1 i f "= 4200 Campus Dr �s N Reforestation Request �� (Ito, 0 200 400 tr Feet Total = 19 60 %= 11.4 - Annlirant GPI DP` Sl1,67 CO, wq y yo ati A O��G Gpfi Q 0 7,g T g�� ^00 7 07 A IVO 3 PO00 Q��� OHO a`7S Dis ro .mxd b aa?'ry* �n s, • f�al3 ➢iYY'_ _ To: Parks, Beaches and Recreation Commission From: Sean Levin, Recreation Superintendent Re: Request for Temporary Lights at Mariners Park Item 8 August 7, 2007 _ RECOMMENDATION Approve request by American Youth Soccer Organization (AYSO) Region 97 for temporary lighting at Bob Henry Park from October 29, 2007 through January 31, 2008, Monday through Friday from dusk to 8pm. n f� • BACKGROUND The Recreation Division allocates field space for youth sports programs, Youth Sports Commission Member Organizations (YSCMO) and adult sports. There are only 7- lighted ball fields in the City and all are located on the east side of the bay. They are Grant Howald Park (1 field), Bonita Creek Park (3 fields), Arroyo Park (1 field) and Lincoln Athletic Center (2 fields). The demand for lighted fields in the City cannot be met with the current supply that is available. In order to address the deficiency, AYSO 97 has used temporary tights at Mariners Park over the past four seasons (2003- 2006). With the closure of Mariners Park for renovation, AYSO 97 is requesting to use temporary tights at Bob Henry for the upcoming fall season and then will request use of lights at Mariners Park for the spring 2008 season. AYSO 97 was not allocated any lit field space for the upcoming spring season. AYSO Region 97 has approximately 1,800 children in its fall soccer program with 1,000 of those from Newport Beach and range in age from 4'/2 to 18. The benefit of lights for practice helps older teams who are able to practice at later times which frees up earlier times for the younger teams. Proposal — AYSO Region 97 is requesting placement of two portable tights run by a generator on Bob Henry Park for use during the fall season from October 29 to January 31 from dusk to 8pm. The lights will be locked together during non -use hours and stored next to the storage area. The lights could only be turned on by authorized users with a key and would be turned off no later than 8pm. The lights would be placed as follows: • One placed next to the south baseball field with the lights shining north towards Dover. • One placed next to the north baseball field, with lights shining towards the church and away from any houses. AYSO will be responsible for securing the lights and trailers. Attachments: 1. Request from AYSO Field Director Jeff Braun dated June 29, 2007 2. Copy of public notice mailed to residents within 500' of Bob Henry Park 3. Map of proposed light locations NEWPORTAYSO Region . - S O C C E R - Newport Beach, CA 92659 T _T 'T -7 Sean Levin June 29, 2007 Newport Beach Parks and Recreations Department Dear Sean, We are writing to make a formal request for AYSO Region 97's use of temporary lights at Bob Henry Park during the fall season permit which runs from SepTember 2007 through the end of January 2008. The lights will be used from October 29, 2007 through January 31, 2008. The hours of use would be from 5:00 p.m. to 8:00 p.m., Monday through Friday. Region 97 has approximately 1800 registrants for the upcoming fall season, 1000 of which are Newport Beach residents. The children involved range in ages from 4 'h to 18. Due to the significant shortage of lighted fields, not only in the City, but primarily in our Region, it is imperative for us to use temporary lights at Bob Henry. The use of lights will greatly benefit our older teams who are better able to practice under the lights, thus freeing up the fields for our younger teams that require earlier practices. We have two temporary lights which we would like to use. One would be placed next to the south baseball field with the lights shining north towards Dover. The other light would be placed next to the north baseball field, with lights shining towards the church and away from any houses. Placing the lights in this fashion assures that they do not shine towards the residents of the Castaways or any other nearby development. The lights will be locked together during non -use and stored next to our storage bin. The lights are • turned on with a key and the ignition is covered by a locked panel. When in use the lights are equipped with support structures to avoid potential dangers. As you know, these lights were approved by the commission last season and in use at Mariners. However, due to the construction at Mariners we were not allocated any field use there for the coming season. However, in the past two years there were no registered complaints by the residents near Mariners of which we are aware. We thank you for considering our request. Please contact the undersigned with any questions or concerns. Jeff Braun AYSO Region 97 Director of Fields ibraun (&mtbklaw.com Daytime 714- 557 -3600 Evening 949- 650 -1426 • :- PUBLIC NOTICE • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission TUESDAY, August 7, 2007 — 7pm City Council Chambers - 3300 Newport Boulevard 0 01 The Parks, Beaches & Recreation Commission will meet Tuesday, August 7, 2007, 7pm to discuss a request from AYSO 97 to place temporary lighting at Bob Henry Park from October 29, 2007 to January 31, 2008, Monday through Friday from dusk to 8pm. For additional information please contact Recreation Superintendent Sean Levin at 644 -3159. PUBLIC NOTICE CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission TUESDAY, August 7, 2007 — 7pm City Council Chambers - 3300 Newport Boulevard The Parks, Beaches & Recreation Commission will meet Tuesday, August 7, 2007, 7pm to discuss a request from AYSO 97 to place temporary lighting at Bob Henry Park from October 29, 2007 to January 31, 2008, Monday through Friday from dusk to 8pm. leFor additional information please contact Recreation Superintendent Sean Levin at 644 -3159. iIt '9 IX All r ti x NEWPORT BEACH CITY COUNCIL NEWPORT COAST ADVISORY COMMITTEE eaadln /b� nrrrfeu�cai (n Ifre: GRAND OPENING AND DEDICATION' Taurs a# the enmj t � t''2efreshm&ts w • Z y, htestlay, Sep #e�nbei 1'(, M07 C'fGi FOR I yy;yy TA� • 1 4. I C t:a r - _• t- 4200 Campus Dr Reforestation Request a N o zoo 400 a Feet � Total = 19 60% = 11.4 - Annlirnnt 0 No Z.=d 00 O DisBpp%1O QJ�O P� G �G 0� OD LF S�. 7,y Z/7 e ry0 Ae O^ DQ` A"'E 7 CIO, Al A 4200 O� G0 v 5 v�0 4200 7107 �4� G/ AS Beniamin Victor: Desit?n Statement I" Marines, I" Battalion My artwork is conceptually based figurative work which has a focus on the heroism of humankind. I have been fortunate to have received very large commissions at such a young age, but that is not really what drives me. What really excites me about what I do is creating works of art that are centered on people whose lives are models of what society should be. From the War Memorial Sculpture to my Recent Monument to Firefighters I have had the opportunity to study and create works of art based upon the lives of heroes who gave thd7r lives for others. I cannot think of a more worthy undertaking to devote my life to than that of memorializing great people who put the lives of others before their own. When working on the Aberdeen Regional Airport War Memorial Sculpture I personally interviewed over 200 Veterans. Their stories, along with the mountains of written histories I researched, gave me a deep appreciation for our service men and women. They inspire me to create so that their story lives on. They also inspire me to create so that others will read of their lives and appreciate what they gave for this great country. And they inspire me to create so that proper respect and homage is paid to the selfless gift that each gave to our society. I truly believe that creating a Monument to our Soldiers is the greatest undertaking an artist could have, which is why I am so excited at the prospect of creating a Monument to the I" Battalion, 1" Marines. When this design came to me I was going over my notes and countless interviews with young soldier. Their testimonies to the feelings of family members before, during, and after their tour of duty spawned this moving idea for a monument. I heard the tearful stories of families who had sent their loved one off to war and he "never came back ". I saw a young soldier who left and (after a severe injury to the head) returned to his wife without any memories of their past before his service. I have seen the fortunate soldiers weep as they tell me of how lucky they are to come back "without a scrape ". All of these experiences are distilled into this emotive design. The design will encourage interpretation, thought, empathy, and appreciation for our service men and women. My preliminary drawings outline the design which includes life size bronze sculpture of a soldier. He is walking forward while looking back. As he walks forward he is enveloped by a 9 foot tall polished black granite corridor. He is literally walking into the granite corridor which creates an interesting set of questions and leads the viewer towards introspection. Is he already away from home and in the war, "looking back" on the times he had at home before he went off to war? Or is he taking a final look back as he heads off to war, giving a last "goodbye" glance before he is deployed? Our questions are met by no less a paradigm as we walk around the piece to realize that the limbs being enveloped by the granite piece are not coming through the other side. He "enters in, but does not come back out. Instead we see the name of the soldier's unit, or even perhaps the names of the fallen soldier(s) from the I" Battalion, 1 "Marines. This will not only serve as a powerful visual metaphor for the soldier leaving for war never to return, but also an artistic response to the fact that every soldier is profoundly changed by their experiences in battle. It is a visual statement expressing the plight of the soldier who leave for war, and if they return, they return profoundly changed. . The design will include a circular polished black granite base which will be tow (8" to V tall). The circular design of the base will encourage 360 degree viewing of the piece and its polished, reflective finish will reinforce the "reflective" theme of the piece. The lower height of the base will cause the viewer to identify more readily with the soldier. It will also allow them to get a closer look at the details of the gear, and see clearly the emotions on his face as the soldier looks back. Also included in the design will be 4 polished black granite benches. They will invite viewers to sit and have a quiet time of introspection around the monument, and perhaps remember a loved one as they read the writing and/or naines on the back of the granite corridor. My artwork is understood and enjoyed on many different levels. Some people who view my artwork will see its aesthetic and design value. Others enjoy the attentiveness to detail, and appreciate the skill and time it takes to create such works. Others connect my works to the stories, ideas, and metaphors that they represent. Still others understand the iconography, and symbolism. Most of all, I hope people who view my artwork gain sensitivity to the truth that my artwork represents. There is not a more noble truth than honoring those who have given their lives for others. It would be my honor to be chosen to create the Memorial Honoring the 1' Battalion, I" Marines for Newport Beach in my home State of California. Sincerely, Benjamm V for 605- 380 -4528 www.ben aminyictor_atm bvictor Abeniaminvictoi com • I Benjamin Victor Studios Fine Art -- Sculpture 1200 S. Jay Street, Aberdeen, SD 57401 Phone (605)380 -4528 bvic tor@benj aminvictor -com To Jana Barbier City of Newport Beach, CA ITEMIZED QUOTE tt - -1 DATE: JULY 7, 2007 EXPIRATION DATE: DEC 7TH 2008 JOB SHIPPING METHOD STER G S DELIVERY DATE PERST TM I DUE DATE 1/3 Up Front; I (TOTAL I - -- -- - Bronze — -- -- -- i- A Life Size to 6'6" Tall Bronze Sculpture as -- - -- 1/3 on 1" Battalion BV Studios pricing Below As Previously Finished Clay As Previously Shipped/ Instal Led granite base, plaque, and 4 benches Stated in RFP 113 on Stated in RFP 1 Shipment Shipping Finished _ - . - - - -. - - -- -- - Bronze QTY ITEM DESCRIPTION I UNIT PRICE.,, (TOTAL I - -- -- - Bronze — -- -- -- i- A Life Size to 6'6" Tall Bronze Sculpture as -- - -- Sculpture Sculpture Presented Drawing, including 9 Granite piece, $100,000.00 $100,000.00 granite base, plaque, and 4 benches 1 Shipment Shipping Shipping one Life Size to 6'6" Tall Sculpture as Included $100,000.00 presented in Scale Maquette with full insurance 1 Trip Travel Artist Travel to Install Sculpture and Participate II�� Included $100,000.00 Expenses in Dedication Ceremony 1 Install of Rigging, Manpower, drilling and permanent Installation Bronze install of Finished Sculpture Included I - $100,000.00 SUBTOTAL $100,000.00 SALES TAX N/A TOTAL $100,000.00 Quotation prepared by: F This is a quotation on the goods named, subject to the conditions noted below: (Describe any conditions pertaining to these prices and any additional terms of the agreement. You may want to include contingencies that will affect the quotation.) To accept this quotation, sign here and return: THANK YOU FOR YOUR BUSINESS! 0 aL • Projects and Related BudEets The Aberdeen Regional Airport War Memorial Sculpture features three over -life size figures which tell the story of war. The figures represent (froth left to right) the reality and actuality of war with the "Combat Soldier'; the victory of American Values — freedom, liberty, and justice —with the "Victory Soldier "; and the aftermath of war — representing the emotional effects of war, its profound effect on the individual, and the reflections period in which we moum those lost and seek to learn from what took place for a future of peace —with a female soldier entitled "Victory Mourning ". This project total budget was $210,000. The first soldier was dedicated 1 1/1 1/03, the second 1 1/1 1/04, and the final soldier was dedicated on Veteran's Day 2005 (11 /1 1/05). Everything on this project went on schedule and the budget on this project was kept. For verification please feel free to contact my references related to this project (Mark Caven; Sculpture Selection Committee, 605- 225 -1384, and Dr. K.E. Broadhurst; Sculpture Selection Committee, 605 -225- 4770). • • • I Projects and Related Budtets Benjamin shows a proud smile as Senator Harry Reid and Govemor Kenny Guinn look on after the unveiling of the "Sarah Wimremucca Scutpture" which was dedicated in the Capitol Rotunda in Washington D.C. on March 9 °i 2005. • The Sarah Winnemucca Sculpture was dedicated in the National Statuary Hall in Washington D.C. on March 9 °i 2005, A 2`1 full scale bronze casting was dedicated in Nevada's Capitol Building on April 6"' 2005. After entering the competition Benjamin Victor was chosen, from a national field of artists, as one of four finalists. In February 2004 Benjamin and the other three finalists haveled their maquettes to Carson City, NV where Benjamin won the competition by unanimous vote of the Sarah Winnemucca sculpture selection committee. The sculpture selection committee consisted of: Dema Guinn (Nevada's First Lady), Carrie Townley Porter (Director of the Nevada's Women's History Project), Mary Lee Fulkerson (Nevada Artist and Art Critic), Debbie Allen (Whose Husband is a member of the Paiute Nation), Richard Hooker (Director of the Las Vegas Art Commission), and Steven High (Director of the Nevada Museum of Art). • Susan Boskoff (Director of the Nevada Arts Council) served as a committee consultant. The project was within budget requirements with the first cast being purchased by the State of Nevada for 585,000 and the second for $72,000. Additional money (also within original budgeted contract amounts) for granite bases and bronze plaques and half - scale bronze sculptures for the State Museum brought the total project amount to approximately 174,000. This also included a stipend for the artist' travel to Washington D.C. and Carson City for the unveilings, and for a one and a half month residency in the State Library Gallery to allow schools and members of the community to visit the studio and learn about Sarah Winnemucca, sculpture, and the arts. Enough additional money was raised to purchase another two half size versions for the Las Vegas City Hall and the Nevada State Museum permanent collection. All of the deadlines were met on this project. .Below are comments and statements made during the dedication in Washington D.C. along with an art review written by the curator of the United States Capitol. For verification of budget and timeline please feel free to contact my references related to this project (Governor of Nevada Kenny Guinn and First Lady Mrs. Dema Guinn; Honorary Chair of the Sculpture Selection Committee, (775) 684 -5670, or 775 -687 -1065, and Susan Boskoff; Nevada Arts Council, 775 -687- 6688). • i - City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, August 7, 2007 - 6pm— City Council Chambers STUDY SESSION AGENDA ORDER AND ROLL CALL PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. OASIS SENIOR CENTER BUILDING PROJECT PRESENTATION / DISCUSSION ADJOURN TO REGULAR MEETING 11 l • Oasis Senior Center �Fwiokr o� r r _ Corona Del Mar, California Summary Site and Building Program Findings 1. Building Space Needs: 36,409 GSF 2. One level building. 3. Increase parking on site. 4. Maintain entry into "Family Room" space (the social commons). 5. Emphasis on health and fitness, add Wellness Center. 6. Preserve Courtyard space for outdoor activities and "passive" appreciation. 7. Preserve Garden Plots 8. Utilize natural ventilation and outdoor circulation. • - a I • OASIS Senior Center Architectural Site and Building Program 3. BUILDING PROGRAM SPACE REQUIREMENTS- Summary 1 Space Existing SF Proposed SF Net Chanqe Administrative Offices 1,752 SF 2,548 SF +796 SF Main Entry Lobby /Family Room 2,094 SF 1,540 SF -554 SF Friends of Oasis Offices 601 SF 891 SF +290 SF Travel Center 284 SF 400 SF +116 SF Gift Shop 180 SF 240 SF +60 SF Multi- Purpose Room /Dining Room 6,300 SF 6,590 SF +290 SF Kitchen 700 SF 1,332 SF +632 SF Exercise/ Dance Room N/A 2,700 SF +2,700 SF Wellness /Fitness Center N/A 4,434 SF +4,434 SF • Pool Room 1,620 SF N/A SF -1,620 Classroom -Small 800 SF 910 SF +110 SF Classroom -Small 800 SF 910 SF +110 SF Classroom -Small 800 SF 910 SF +110 SF Classroom -Small 800 SF N/A -800 SF Classroom -Small 800 SF N/A -800 SF Classroom -Large (Active Game Room) N/A 1,760 SF +1,760 SF Classroom -Large (Card Games /Lectures) 1,850 SF 1,760 SF -90 SF Arts Center (Painting /CeramicslWood Wkg.) 1,500 SF 1,875 SF +375 SF Computer Room 375 SF 420 SF +45 SF Library Reading Room 375 SF 1,489 SF +1,114 SF Meeting Room 425 SF N/A -425 SF Restrooms /Storage /Circulation (a) 10 %) 1,736 SF 5.700 SF +3.964 SF • Total Area: 23,792 SF : 36,409 SF +12,617 SF 1 . OASIS Senior Center Existing Building Survey Objective RCA +A and the design consultant team were requested to perform a survey of the Oasis Senior Center and to prepare a report on the condition of the existing building and the useful life and appropriateness of the building and the building systems to accommodate the current and future Senior Programs. Basis of Review On April 27, 2007, Robert R. Coffee Architect + Associates conducted a walking tour and survey with the building maintenance supervisor, Roger Bartholow. The electrical engineer (FBA Engineering) and the mechanical /plumbing engineer (TKSC Consulting Engineers) were present. RCA +A conducted a second tour and survey with the structural engineer (NCE Consulting Engineers) on April 30, 2007. This report reflects the findings of the architect, structural engineer, electrical engineer and mechanical /plumbing engineer. Executive Summary The current facility, though well maintained and in reasonable condition, lacks the space and the flexibility to expand its programs to attract and recruit new members. The building was not designed to accommodate many of the classes, programs and activities designed to address the needs of the current senior population and of the next senior population, the baby- boomer generation. • The oldest portion of the existing facility is over 40 years old and the most recent additions are over 15 years old. Many of the building mechanical and electrical systems, though well maintained and in reasonable working order, are limited in capacity and nearing the end of their life- cycle. The building does not meet current code standards for seismic structural design and is deficient in meeting the ADA Standards for the disabled in the restrooms, the pedestrian access ramps, type of door hardware and the width of the passage -way through doorways. The following have been identified as the greatest needs for accommodating the current and future senior programs: more parking spaces, wellness/ fitness center with a designated exercise space, expanded computer lab with instructional capability, improved kitchen facility with service and loading area to accommodate the growing Meals on Wheels Program, updated building systems to accommodate the technologies of today, design that more adequately addresses the physical needs of the aging population, improved and updated aesthetic quality of the physical environment, rooms that address the specific needs of art classes, flexible teaching spaces and a more technologically advanced multi - purpose room. Though the building could be cosmetically updated and many of the building systems replaced, the expense for such a thorough remodel would not be cost effective. The facility cannot be easily expanded in size without eliminating parking and the current and future programs require both more parking and additional space. If the goal of the City is to more adequately address the needs of today's seniors and to expand the senior programs to meet the expectations of the baby- boomer generation, then a new center should be constructed. LA