HomeMy WebLinkAbout02 - August Parks, Trees, and Operations Division Activity Report*(I)
TO:
PB &R Commission Agenda
Item No. ary
September 4, 2007
Parks, Beaches and Recreation Commission
FROM: Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: August Parks, Trees, and Operations Division Activity
Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in planning and construction phases which include:
• Coastal Peak Park, new medians on Superior Avenue and Irvine Avenue, Newport
Coast Community Center, the new Santa Ana Heights Fire Station, the demolition of
the old Mariners Library, and the Back Bay Science Center.
2. On August 4, the "Shakespeare by the Sea" event was staged at Grant Howald Park,
and the annual "National Night Out" event at the Bonita Canyon Sports Park on
August 7. Staff made sure that the sites were adequately dried and in top shape, to
assure the enjoyment of the public.
3. With the assistance of Paul Malkemus, the General Services Department website has a
new look! The Department website now contains more information on the services we
provide, httn: / /www. city. newnort- beach.ca.us/GSV /GSHome.mp.
This endeavor was accomplished with the contributions from each of our divisions'
supervisory and administration staff. Website visitors can now access Department
staff contact information, Department policies, current information, and Department
services. Thank you to Marie Lindeman for her efforts in collecting information and
coordinating the website changes.
4. On August 15, Administrative Analyst Chris Marcarello attended a meeting at the
County Harbors, Beaches and Parks offices to discuss a feasibility study being
developed for the Santa Ana River. The study will help identify potential recreational,
• aesthetic, habitat and trail enhancement opportunities along the Santa Ana River
within Orange County. The County Board of Supervisors selected Wallace, Roberts
and Todd to lead the study and coordinate individual cities' efforts to improve areas
adjacent to the river. Chris had a chance to share the City of Newport Beach's vision
planning process and potential enhancement opportunities for our section of the river.
Hopefully, these efforts will better position the City for future funding opportunities.
• 5. On July 27, Parks and Trees Superintendent Dan Sereno and Urban Forester John
Conway finalized their move to Building A at the Corporation Yard. This completes
the second and final phase of the upstairs Administrative Office remodel. Over the
last year and a half, staff has worked to renovate the offices, creating a front office
administration work area and a back office operations work area for the Refuse and
Parks & Trees Divisions. Previously the Parks & Trees Divisions were located in the
rear corner of the Corporation Yard, separated from other Divisions.
Since Dan and John both have a high level of interaction with Council,
commissioners, and the public, bringing them up to Building A will help to streamline
operations. Both Dan and John will keep their same phone extensions, but if you need
to see them in person, head to Building A.
6. On July 24, Parks Division staff members Dan Sereno and Greg Lewis attended a
Pesticide Applicators Professional Association Seminar in Anaheim. Staff attended
several training sessions, including: Liability Differences Between a Pest Control
Operator, Pest Control Advisor, and Farm Grower; Effective Use of Herbicides; Tree
Health Care and Maintenance; Turf Diseases Identification and Control; and
Identification of Insects in Landscapes.
Twenty hours of continuing education are required annually to keep staff's licenses
and certificates up to date.
• 7. On July 25, staff sent out the Request for Proposal (RFP) for Newport Coast
Landscape Maintenance to 18 qualified landscape maintenance contractors.
Currently, several medians, roadsides, and native park sites in Newport Coast are
maintained as part of this contract.
A mandatory pre -bid meeting was held on August 2, in which a tour of the area was
provided to the contractors by staff. Bid proposals were due to the City on August 15,
and will be forwarded to the City Council on September 11.
Upcoming Activities for September
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Continue to work with prospective donors.
'Nees Division Activities
During the month of August, 990 trees were trimmed, 10 trees planted, 20 trees removed and
crews responded to 8 emergency tree calls.
• 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees
within the Corona Del Mar, Balboa Island, Shore Cliffs and Lido Isle areas, as part of
the City's overall grid trimming schedule. Additionally, crews will begin to prune
trees in the Newport Coast area as scheduled from October through May, which is
part of the maintenance agreement between the City and the Newport Coast
Community.
2. Since July 2004, under City Council direction and funding, staff has undertaken an
extensive root pruning effort. Combined efforts of the Field Maintenance, Tree
• Maintenance Division, and West Coast Arborists staffs have resulted in the root
pruning of 877 trees to date. This effort will mitigate any potential property damage
from City tree roots and provide for tree longevity in the urban forest. The extensive
work includes root pruning, root barrier installation, and hardscape repairs at each
tree site.
3. The attached Tree Activity Report summarizes requests and field activities performed
during the past month.
Beach Maintenance Activities
1. Another busy summer that the Operations Support Division, Beach Maintenance staff
are inundated having to pick up after the throngs of visitors who visit our shores and
surrounding commercial districts, thus ensuring a safe, clean, and aesthetically
pleasing environment to recreate.
2. The General Services Department staff worked in excess of 400 scheduled overtime
shifts on weekends and evening hours, in addition to their normal Monday through
Friday work shifts. Whether it was performing hand sweeping or trash collection in
the early morning hours, or operating and monitoring the City's extensive tidal valve
system, the Department staff truly proved to be a 24 -7 team.
• 3. The supplemental restroom cleaning program for beach area restroom facilities
completed its seventh successful summer. The program entails having contract
attendants on site to assure that the beach area facilities at Corona Del Mar Main
Beach, Washington Street, 15"' Street, Newport and Balboa Piers, and on Balboa
Island are repeatedly cleaned and stocked with paper products during periods of heavy
usage. The supplemental contract cleaning will continue on weekends through
September. This supplemental restroom cleaning in conjunction with City staff
ensures that beach area facilities are clean from the early morning hours until the
evening hours.
See attached General Services Department, Activities Report for July 2007.
Veryjspectfully,
�a- k�
Dan P. Serene,
Parks and Trees Maintenance Superintendent
Rick Greaney !J
• Operations Support Superintendent
Attachments: (A) Tree Activity Report 2006 -2007
(B) General Services Department July Activities Report
0
�\
( �
* ( a
4
�71
$
Cl)
C.)
o
LO
o
�¥
»
o
�
/
N
a
>
`
»
w
\/\
��
A
0
/
\
2A
l
$
$
®
\
�
$
Cl)
C.)
o
LO
o
n
o
N
a
�
E
J
.0
w
e
n
n
o
f
N
o
r
o
_
$
(D
&
®
b
\
&
q
$
\
®
o _
>
> )
}
I
§
2
0
E
)
°
Ca
>
°
}
)
®
\
.
\
E
\
@
\
/
}
}
E
)
e
/
b
w
.
0
}
}
■
/
E
}
}
)
§
k
/#
/2
occ
2«
k\
/k
\M
/\
A
0
•
•
CLAIM REMOVALS
Fiscal Year 2007- 2008
MONTH TREE # LOCATION
July -07 0
PROBLEM TREE REMOVALS
Fiscal Year 2007 -2008
•
MONTH TREE # LOCATION
July-07
•
•
f ,
U
•
C
July 2007
General Services Department Activities Report
THIS MONTH
THIS MONTH
LAST YEAR
TOTAI-To
DATE
TTD LAST
YEAR
ASPHALT /CONCRETE
Street Patching (Tons of Blacktop)
247
229
247
229
Sidewalk Repaired (sq. ft.)
8,085
3,245
8,085
3,245
Curb & Gutter Replacement (lin. ft.)
143
497
143
497
Sweeping, Beach Cleaning, Demo Materials (tons)
338
395
338
395
Asphalt/Concrete Recycled (tons)
425
255
425
255
SIGNS & TRAFFIC MARIUNGS
Signs Made
41
158
41
158
Signs Installed
218
149
218
149
Decals
200
8
200
8
Special Purpose Signs /Banners
52
53
52
53
Street Striping (lin. ft.) Added /Replaced
703
1,219
703
1,219
Pavement Markings (including reflective)
18
220
18
220
Parking Stalls
0
8
0
8
Curb Painting (lin. ft.)
18,870
7,219
18,870
7,219
Thermoplastic (lin. ft.)
4
0
4
0
Sign Posts Installed
17
33
17
33
GRAFFITI
Graffiti Incidents Removed by Staff
447
506
447
506
Graffiti Incidents Removed by Contractor
83
76
83
76
REFUSE COLLECTION
Residential (tons)
3,375
3,463
3,375
1,219
Liquid HazMat Incidents
6
8
6
8
E -Waste Incidents
40
28
40
28
U -Waste Incidents
13
21
13
21
Recyclables (tons)
1,018
1,042
1,018
1,042
TREES
Trimmed by Staff
133
73
133
73
Trimmed by Contractor
727
2,103
727
2,103
Removed
14
0
14
0
Planted
6
0
6
0
Roots Pruned by Contractor
6
0
6
0
Roots Pruned by Staff
66
4
66
4
AUTOMOTIvE
Repairs
262
297
262
297
Preventive Maintenance Completed
68
60
68
60
PM Labor Hours
143
89
143
89
BEACH MAINTENANCE
Beach Area Refuse (tons)
151
108
151
108
Beach Debris (tons)
130
137
130
137
SWEEPINGISTORM DRAIN
Gutter Miles Swept
5,288
4,992
5,288
4,992
Sweeping Debris (cubic yards)
604
610
604
610
Storm Drain Debris (cubic yards)
40
0
40
0