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10/2/2007 - Agenda Packet
• • TO: CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT OPV Agenda Item No. 10 September 11, 2007 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department ` Frank Tran 949 - 644 -3340 orftran @city.newport- beach.ca.us SUBJECT: MARINERS PARK IMPROVEMENTS - AWARD OF CONTRACT NO. 3806 RECOMMENDATIONS: 1. Approve the construction drawings and specifications. 2. Award Contract No. 3806 to Environmental Construction Inc. for the Total Price of $861,216.00 which includes the total Base Bid Price of $786,710.00, and all three Alternative Bid Items totaling $74,506.00, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $86,122.00 (10 %) to cover the cost of unforeseen work. 4. Approve funding for geotechnical and material testing services in the amount of $7,000 with Harrington Geotechnical Engineering per the existing On -Call Professional Services Agreement. DISCUSSION: At 10:00 a.m. on August 28, 2007 the City Clerk opened and read the following bids for this project: BIDDER Low Environmental Construction, Inc- 2 Pima Corp. 3 Hondo Co., Inc. 4 Vido Samarzich, Inc. 5 C.S. Legacy Construction, Inc. 6 Ohno Construction 7 4 -Con Engineering, )nc. 8 Amtek Construction 9 S. Parker Engineering, Inc. 10 Horizons CCI Services, Inc. 11 Cal Pac Engineering Co. TOTAL BID AMOUNT $786,710.00 * $874,862.40 $949,108.74 $950,779.60 * $955,930.54 $967,859.63 $1,070,177.40 $1,159,925.39 * $1,163,066.90 * $1,232,150.00 $1,244,755.00 * * Corrected Bid Amount r—J L J Mariners Park Improvements — Award of Contract No. 3806 September 11, 2007 Page: 2 The low total base bid amount is 21% below the Engineers Estimate of $1,000,000. The low bidder, Environmental Construction, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates they have satisfactorily completed similar projects for the City and for other local municipalities. The work neoessary for the completion of this contract consists of removing and — disposing of existing curb, sidewalk, turf, and other above ground interferences; re- grading, installing storm drains, and constructing asphalt parking area, sidewalk, baseball field, decorative pavers, and hardscape improvements; sod, hydroseed and constructing an irrigation system in Mariners Park. Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working days to complete the work. The project had three Alternative Bid items: Al - dethatch, aerate, hydro -seed, and top dress the remaining park; A2 — install basketball court and painting; and A3 — bullpens. Staff recommends including the three items into this Contract. Bid Item #53 (hydro - seeding the remaining park) would be deleted since Alternative Bid Item Al covers all the work requirements of Bid Item #53. • Environmental Review: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work two City prepared notices are distributed by the contractor to both residents and businesses. The first notice will be distributed ten days before work in the area and the second notice 48 hours prior to starting work in the area. Geotechnical and Material Testing Services: In addition to the contract costs, a budget of $7,000 for geotechnical and material testing services is recommended. This work would be performed by Harrington Geotechnical Engineering under an on -call professional services agreement. An estimated $1,000 is included for printing and other incidentals. Survey services are • included within the construction contract. ` Mariners Park Improvements — Av rd of Contract No. 3806 September 11, 2007 Page: 3 0- Funding Availability: There are sufficient funds available in the following account for the project: Account Description General Fund Workforce Housing Grant Proposed uses are as follows: Account Number Amount 7015- C5100817 $ 792,587.00 7251- C5100817 $ 162,751.00 — Total: $ 955,338.00 Vendor Purpose Amount Environmental Construction, Inc. Construction Contract $ 861,216.00 Environmental Construction, Inc. Construction Contingency $ 86,122.00 Harrington Geotechnical Engr. Materials Testing $ 7,000.00 Various Printing and Incidentals $ 1,000.00 Prepared by: • a Frank Tran Associate Civil Engineer Attachments: Project Location Map Bid Summary Total: $ 955,338.00 Submitted by: Stephen p. Badum POblic. orks Director !ya / PEE 9 V lyyF P l� L \Vy Q S (o!`F' r'PFFt N J� � SCR P �' oy �qF oo�P eFP vp y9�gv N PROJECT SITE 0 O A_ A idly St9 FFr MARINERS PARK CIRO •� A A A Sj HP y F'PS LANE W pv OORIS LANE HARROE W 'vY PLAC e o J W AFN) J 2 ? CANE h Q O D LOCATION MAP N.T.S. MARINERS PARK IMPROVEMENTS PROJECT CONTRACT NO. 3806 0 0 CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 15 September 11, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: LIBRARY SERVICES Linda Katsouleas, Library Services Director, Arts and Cultural Services Division: Jana Barbier, Cultural Arts Coordinator (717 -3870) jbarbier @city.newport- beach.ca.us SUBJECT: MARINE 111 BATTALION MEMORIAL SCULPTURE CONCEPT AND DESIGN: APPROVAL OF CONTRACT, LOCATION OF SCULPTURE AND STATIONERY FOR MARINE 111 MEMORIAL COMMITTEE. RECOMMENDATION: (1) Approve Marine 1/1 Battalion sculptural concept, design, fabrication, and installation. Authorize the City Manager to approve an agreement, with concurrence of the Marine 1/1 Memorial Committee, and selected artistlsculptor Benjamin Victor of Benjamin Victor Studios for a bronze sculpture, base, plaque and four benches; including transportation and installation (2) Approve Castaways Park site, on Dover Drive as recommended location for installation of Marine 111 Memorial bronze sculpture /monument (3) Approve letterhead for Marine 111 Memorial Committee. DISCUSSION: BACKGROUND: (1) In April of 2007, the City of Newport Beach, Marine 111 Memorial Committee issued a Request for Qualifications from public artists proposing a sculptural design to memorialize the Marines of 151 Battalion, 15c Marines. Six artists from local and international locations submitted proposals for a sculpture representative of the project by July 9, 2007. After careful deliberation of each concept, design, qualifications and budget, the committee selected artist Benjamin Victor of Benjamin Victor Studios in Aberdeen, South Dakota to create a bronze sculpture. - • Mr. Victor's proposal (attached) includes one life -sized to 6'6" tall bronze sculpture (as presented in drawing,) including 9' granite piece, granite base, plaque and 4 benches; shipping of one life -sized to 6'6" tall sculpture as presented in a scale maquette with full insurance; artist's travel to install the sculpture and to participate in a dedication ceremony; rigging manpower, drilling and permanent installation of finished sculpture. The proposed budget for the project is $100,000. Ben Victor Studios has presented an itemized quote for the bronze sculpture, stating payment terms and description of services (attached.) • (2) The proposed site for the project is Castaways Park on Dover Drive in Newport Beach. A site plan for placement of the sculpture at Castaways Park is included. The Marine 1/1 Memorial Committee is proposing to have the sculpture installed by May 26 (Memorial Day) of 2008. (3) The Marine 1/1 Memorial Committee is requesting the approval of stationery (draft of design attached) for purposes of correspondence and to be used for fundraising efforts by the committee for the Marine 1/1 Memorial sculpture project. FUNDRAISING AVAILABILITY: Fundraising for the Marine 1/1 Memorial sculpture project will begin immediately with the approval of the concept and design. The American Legion will be presenting the initial funding for the monument with a check for $5,000 to be presented at City Council on September 11, 2007. Further fundraising projects are planned by the Marine 1/1 Memorial Committee. The entire cost of the bronze sculpture ($100,000.00) will be raised by the Marine 1/1 Memorial Committee. Submitted by: Linda K ouleas, Library Services Director 949) 717 -3810 Cultural Arts Office: (949) 717 -3870 Jana Barbier, Cultural Arts Coordinator 2 • Benjamin Victor: Design Statement I" Marines, I" Battalion My artwork is conceptually based figurative work which has a focus on the heroism of humankind. I have been fortunate to have received very large commissions at such a young age, but that is not really what drives me. What really excites me about what I do is creating works of art that are centered on people whose lives are models of what society should be. From the War Memorial Sculpture to my Recent Monument to Firefighters I have had the opportunity to study and create works of art based upon the lives of heroes who gave their lives for others. I cannot think of a more worthy undertaking to devote my life to than that of memorializing great people who put the lives of others before their own. When working on the Aberdeen Regional Airport War Memorial Sculpture I personally interviewed over 200 Veterans. Their stories, along with the mountains of written histories I researched, gave me a deep appreciation for our service men and women. i hey inspire me to create so that their story lives on. They also inspire me to create so that others will read of their lives and appreciate what they gave for this great country. And they inspire me to create so that proper respect and homage is paid to the selfless gift that each gave to our society. I truly believe that creating a Monument to our Soldiers is the greatest undertaking an artist could have, which is why I am so excited at the prospect of creating a Monument to the 1" Battalion, 1 s` Marines. • When this design came to me I was going over my notes and countless interviews with young soldier_ Their testimonies to the feelings of family members before, during, and after their tour of duty spawned this moving idea for a monument. I heard the tearful stories of families who had sent their loved one off to war and he "never came back". I saw a young soldier who left and (after a severe injury to the head) returned to his wife without any memories of their past before his service. I have seen the fortunate soldiers weep as they tell me of how lucky they are to come back "without a scrape ". All of these experiences are distilled into this emotive design The design will encourage interpretation, thought, empathy, and appreciation for our service men and women. My preliminary drawings outline the design which includes life size bronze sculpture of a soldier. He is walking forward while looking back. As he walks forward he is enveloped by a 9 foot tall polished black granite corridor. He is literally walking into the granite corridor which creates an interesting set of questions and leads the viewer towards introspection. Is he already away from home and in the war, `looking back" on the times he had at home before he went off to war? Or is he taking a final look back as he heads off to war, giving a last "goodbye" glance before he is deployed? Our questions are met by no less a paradigm as we walk around the piece to realize that the limbs being enveloped by the granite piece are not coming through the other side. He "enters in, but does not come back out Instead we see the name of the soldier's unit, or even perhaps the names of the fallen soldier(s) from the 1" Battalion, 1" Marines. This will not only serve as a powerful visual metaphor for the soldier leaving for war never to return, but also an artistic response to the fact that every soldier is profoundly changed by their • - s • experiences in battle. It is a visual statement expressing the plight of the soldier who leave for war, and if they return, they return profoundly changed. The design will include a circular polished black granite base which will be low (8" to I' tall). The circular design of the base will encourage 360 degree viewing of the piece and its polished, reflective finish will reinforce the "reflective" theme of the piece. The lower height of the base will cause the viewer to identify more readily with the soldier. It will also allow them to get a closer look at the details of the gear, and see clearly the emotions on his face as the soldier looks back. Also included in the design will be 4 polished black granite benches. They will invite viewers to sit and have a quiet time of introspection around the monument, and perhaps remember a loved one as they read the writing and/or names on the back of the granite corridor. My artwork is understood and enjoyed on many different levels. Some people who view my artwork will see its aesthetic and design value. Others enjoy the attentiveness to detail, and appreciate the skill and time it takes to create such works. Others connect my works to the stories, ideas, and metaphors that they represent. Still others understand the iconography, and symbolism. Most of all, I hope people who view my artwork gain sensitivity to the truth that my artwork represents. There is not a more noble truth than honoring those who have given their lives for others. It would be my honor to be chosen to create the Memorial Honoring the I" • Battalion, I" Marines for Newport Beach in my home State of California. Sincerely, t Benj in V or 605- 380 -4528 www.beniaminvictor.com bvictor&beni ami nvictor. com • �.� _� 'y � V �� IN MEMORIAM IN 2003, THE CITIZENS OF NEWPORT BEACH ADOPTED THE 11T BATTALION, IsT MARINES, IsT MARINE DIVISION. THE CITY DEDICATES THIS MEMORIAL IN HONOR OF THE MEN AND WOMEN OF 1/1 WHO PAID THE ULTIMATE PRICE IN DEFENDING AND PRESERVING OUR NATION AND OUR FREEDOM. • • Guadalcanal • New Britain • Finschhafen • Peleliu • Okinawa • Kobe • Inchon • Chosin Reservoir • Da Nang • Dong Ha • Hue • Can Thien • Quang Tri • Phu Bai • Khe Sanh • Operation Desert Shield • Operation Desert Storm • * Operation Enduring Freedom • Operation Iraqi Freedom • Benjamin Victor Studios Fine Art-- Sculpture 1200 S. Jay Street, Aberdeen, SD 57401 Phone (605)380 -4528 bvictor@benjaminvictor.com TO Jana Barbier City of Newport Beach, CA _ QUOTE ITEMIZED QUOTE N 1 DATE: JULY 7, 2007 EXPIRATION DATE: DEC 7TH 2008 JOB SHIPPING METHOD STERMSG DELIVERY DATE P=T DUE DATE Presented Drawing, including 9' Granite piece, $100,000.00 $100,000.00 1/3 Up Front; Shipping one Life Size to 6'6" Tall Sculpture as Included $100,000.00 1/3 on BV Studios Included As Previously Finished Clay As Previously 1" Battalion Shipped/ Installed Pricing Below Stated in RFP 1/3 on Stated in RFP Finished Bronze QTY I f1EM t Bronze �culpture Sculpture 1 Shipment Shipping Travel 1 Trip Expenses 1 Install of Installation Bronze DESCRIPTION UNIT PRICE TOTAL A Life Size to 6'6" Tall Bronze Sculpture as Presented Drawing, including 9' Granite piece, $100,000.00 $100,000.00 granite base, plaque, and 4 benches Shipping one Life Size to 6'6" Tall Sculpture as Included $100,000.00 Presented in Scale Maquette with full insurance Artist Travel to Install Sculpture and Participate Included $100,000.00 in Dedication Ceremony Rigging, Manpower, drilling and permanent Included $100,000.00 install of Finished Sculpture SUBTOTAL 1 $100,000.00 SALES TAX N/A TOTAL $100,000.00 Quotation prepared by: t This is a quotation on the goods named, subject to the conditions noted below: (Describe any conditions pertaining to these prices and any additional terms of the agreement. You may want to include contingencies that will affect the quotation.) To accept this quotation, sign here and return: THANK YOU FOR YOUR BUSINESS! CITY OF NEWPORT BEACH 1/1 MEMORIAL COMMITTEE Hon. Keith D Curry Chairman Bill Garrett Richard Kurth Gilbert Lasky, Esq. Gen. John Rhodes Steven B. Spriggs George Tepich * * 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92660 • (949) 644 -3000 Cl • TO: CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT 0 Agenda Item No. 11 September 25, 2007 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Michael J. Sinacori, Principal Engineer 949 - 644 -3342 or msinacoH @city.newport- beach.ca.us SUBJECT: SUNSET RIDGE PARK - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH EPT DESIGN FOR CONCEPT PLAN EFFORTS RECOMMENDATION: Approve a Professional Services Agreement (PSA) with EPT Design, of Irvine, for Landscape Architectural Services for preparation of the Sunset Ridge Concept Plan and Community Outreach at a not to exceed price of $155,015 and authorize the Mayor and City Clerk to execute the Agreement. DISCUSSION: In the spring 2005, staff solicited qualification statements for the subject project and four firms responded. On April 12, 2005, RJM Design Group was retained to complete the Sunset Ridge Park Master Plan for a not -to- exceed fee of $70,000. Approximately $30,000 of this contract was completed before the project was put on hold due to the land acquisition issues with the State. RJM's contract has now expired and staff has re- evaluated the statements previously received and are recommending that concept design services be authorized to EPT Design (EPT). EPT previously performed community outreach and prepared concept plans for the 30 -acre Bonita Canyon Sports park in the 1990's. EPT's scope of professional services will include the preparation of the preliminary concept plans for both the west and east portions of the park and community outreach in concert with the City staff. Once the outreach is completed, a final concept plan will be prepared. EPT's efforts will include preliminary soils analysis to determine the necessary steps and amendments to construct the park. In addition, a preliminary geotechnical analysis will be conducted, which will be a separate contract outside of the EPT PSA. Environmental Review: CEQA documentation is not required for design services. CEQA determination will be prepared during the completion of the final construction documents. Sunset Ridge Park — Approval of Professional Services Agreement with EPT Design September 25, 2007 Page 2 Funding Availabikty: The EPT Design PSA is for a not -to exceed fee of $155,015. Staff also anticipates approximately $25,000 in preliminary geotechnical evaluation for the site. There are sufficient funds available in the following accounts for the project: Account Description Account Number Amount Sunset Ridge Park - Design 7021- C5100515 $ 150,000 Sunset Ridge Park Master Plan 7015- C5100790 $ 5,015 Total: $ 155,015 Prepared By: J. Sinacori, P.E. I Civil Engineer Submitted by: ENT Badum, Director &I nE;8�� RECREATION AND SENIO SERVICES DEPARTMENT Wes Morgan, Director Attachment: Professional Services Agreement • • 40 CITY OF NEWPORT BEACH CITY OF NEWPORT BEACH • PLANNING COMMISSION STAFF REPORT TO: PLANNING COMMISSION FROM: Planning Department Jaime Murillo, Associate Planner (949) 644 -3209, jmurillo @city.newport- beach.ca.us Page 1 of 10 Agenda Item No. 4 February 9, 2006 SUBJECT: General Plan Amendment No. 2006 -001 Local Coastal Program Amendment No.2006 -001 Code Amendment No. 2006 -001 CalTrans West Property, 4850 W. Coast Highway (PA2006 -016) INITIATED BY: City of Newport Beach ISSUE .Should the City approve a General Plan Amendment to change the land use designation of the CalTrans West property from Single Family Attached to Recreation & Environmental Open Space? In addition, a Local Coastal Program Amendment is proposed to change the coastal land use designation from Medium Density Residential (RM -B) to Open Space (OS), and a Code Amendment is proposed to repeal the CalTrans West Planned Community text and change the zoning designation of the site from Planned Community (PC) to Open Space - Active (OS -A). • RECOMMENDATION Staff recommends the Planning Commission adopt the attached resolution recommending approval of General Plan Amendment No. 2006 -001, Local Coastal Program Amendment No. 2006 -001, and Code Amendment No. 2006 -001 to the City Council. DISCUSSION Background On January 24, 2006, the City Council approved the initiation of this subject General Plan Amendment with the intent to clearly state the City's goal to remove the residential http: / /www.city.newport- beach. ca. us /PinAgendas /2006iiO2O9O6- 04.htm 9/26/2007 • `J CITY OF NEWPORT BEACH Page 2 of 10 to is development of an active park and the preservation of open space consistent with the Recreation and Open Space Element. • The site was originally acquired in the 1960's by the State Department of Transportation (CalTrans) in anticipation of the construction of the Coast Freeway. The Coast Freeway has http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i02O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 3 of 10 since been removed from the State Highways and Freeways Master Plan, and the site is considered excess right -of -way at this time by CalTrans. CalTrans now plans to dispose of site. The first City of Newport Beach planning document, which established future land use for the site, was the 1957 Master Plan. This plan showed the site for single family residential development in recognition of the Melrose Mesa Tract approved by the County of Orange along the bluff top. This tract was never developed. Shortly after the annexation of the area into the City in January of 1964, Master Plan Amendment No. 9 was adopted, which changed the designation of the site to a commercial office and multi - family designation. In 1973, the City adopted the General Plan, as required by State planning law. The site was designated for Multi - Family Residential use, with the bluff faces along Coast Highway designated for Recreational and Environmental Open Space. The site was not specifically discussed in either the Land Use Element or the Recreation and Open Space Element. In 1976, the General Plan was amended to place the property into a specific plan area, along with other nearby rights -of way; however, a specific plan was never implemented. In 1978, the site was designated for Recreational and Environmental Open Space. This amendment, part of GPA 78 -2, was done for the purpose of encouraging an eligible state agency (State Fish and Game Department, Department of Parks and Recreation, Coastal Conservancy, or Wildlife Conservation Board) to acquire the parcel pursuant to the provisions of Proposition 3. Proposition 3 was a constitutional amendment which allowed the State .legislature to transfer coastal property acquired with gas tax funds to other state agencies at acquisition cost. None of the eligible state agencies acquired the site as authorized; however, the amendment was approved by the City Council over objections of the Legal Division of the State Department of Transportation in order to promote the creation of a park and open space. In 1981, the City initiated a General Plan Amendment, requested by CalTrans, to change the land use designation back to Multi - Family Residential. GPA 81 -2 was adopted in May of 1983 and permitted a maximum of 152 dwelling units at the site. This amendment was done in conjunction with a right -of -way exchange between the City and CalTrans, allowing the City to widen Superior Avenue to its Master Plan 4 lane divided cross section and realign the roadway to create a better intersection with Coast Highway. The Multi - Family Residential designation was later changed to a newly established Single Family Attached designation in 1988 as part of the comprehensive update to the Land Use Element. In 1994, the site had yet to be developed and the City began working with CalTrans regarding the designation of the site to facilitate the possible acquisition of the site by the City for park and open space purposes. The Land Use Element language developed by the City, and agreed to by CalTrans, would allow for the possibility of transferring the existing entitlement to other sites in the City with the result of allowing CalTrans to retain a residential value of the site. These negotiations resulted in the approval of General Plan Amendment No. 94 -3(A) on January 23, 1995 that established the development of a park as the preferred land use for the site while allowing the transfer of the residential units, subject to specific criteria set forth in the Land Use Element. The site retained the Single Family Attached land use designation • however. During the public hearings on the CalTrans West General Plan Amendment, members of the public raised questions regarding a residual parcel also owned by CalTrans on the easterly http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i02O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 4 of 10 side of Superior Avenue, which was created by the realignment of that roadway. The site •became known as the CalTrans Residual parcel and, although the site carried no entitlement, there was interest that the parcel be acquired for open space. The residual site was then redesignated from Governmental, Educational and Institutional Facilities, with no square footage allocation or development intensity entitlement, to the Recreational and Environmental Open Space (REDS) designation under the approval of GPA 95 -1(A) on January 8, 1996. In consideration for the REOS designation, an additional entitlement of 8 dwelling units was allocated to the CalTrans West parcel, for a total of 160 dwelling units. It was the intent that if residential development occurred on the CalTrans West site, the CalTrans residual site could partially be used to satisfy the park dedication requirements of the residential development. In 1998, the City adopted a comprehensive revision to the Recreation and Open Space Element of the General Plan by adopting GPA 94 -2(E) that designated the CalTrans West site for a 6 to 14 acre "neighborhood and view" park. To date, the property remains under the ownership of CalTrans and is yet to be developed. Site Overview _CalTrans West The CalTrans West parcel is located at 4850 West Coast Highway, more specifically at the northwesterly corner of Superior Avenue and West Coast Highway. The site is currently vacant and is approximately 14.25 acres in size. To the north of the site is the Newport Crest townhouse development. To the east, across Superior Avenue, is the lower campus of Hoag •Hospital and the Sunset View Park. To the south, across Coast Highway, is the Lido Sands single family home development. The undeveloped Banning Ranch property is located to the west. CalTans Residual Parcel The CalTrans Residual parcel is located at the northeast of Superior Avenue and West Coast Highway adjacent to the Sunset View Park. The site is currently vacant and is approximately 0.8 acres in size. To the north of the site is Villa Balboa Condominium development. To the east, is the lower campus of Hoag Hospital. To the south, across Coast Highway, is a retail commercial shopping center. And directly to the west is the Sunset View Park, and across Superior Avenue is the CalTrans West parcel. Analysis Although the intent of the Land Use Element is to develop the CalTrans West site as a park and facilitate the transfer of residential units to another possible site, there remains a remote possibility that the site could eventually be developed for residential use, which would preclude the development of a park pursuant to the Recreation and Open Space Element. Proposed General Plan Amendment CalTrans West •The CalTrans West property is located within Sub -Area 2 of Statistical Area A2 (Northwest " Newport) of the Land Use Element of the General Plan, and as previously mebtioned, is currently designated for Single Family Attached residential use and permits a maximum development of 160 dwelling units total to be transferred to another site within the City. The http: / /www.city.Dewport- beach. ca. us /PinAgendas /2006/iO2O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 5 of 10 existing Land Use Element text has been attached for reference as Exhibit 2. . The proposed amendment will change the land use designation to Recreational and Environmental Open Space and add language in the Land Use Element specifically removing the residential possibilities of the site and designating the site for a neighborhood park with active sports fields and support facilities. The proposed Land Use Element Text (Sub -Area 2 of Statistical Area A2) has been revised as follows: Caltrans West The site consists of approximately 14.25 acres of vacant land and is located west of Superior Avenue, north of Pacific Coast Highway, and south of the Newport Crest Condominium complex. It is designated Recreational and Environmental Open Space, and is proposed to include a new neighborhood park with active sports fields and supportfacilities. CalTrans Residual The CalTrans Residual parcel is located within Sub -Area 7 of Statistical Area A3 (Hoag Hospital Area) of the Land Use Element of the General Plan, and is designated for Recreational and Environmental Open Space. However, the language in the Land Use Element also includes discussion related to the allocation of 8 dwelling units to the CalTrans West site (Exhibit 2). Therefore, for consistency with the land use changes to the CalTrans West site, the Land Use Element must also be amended to eliminate discussion pertaining to the 8 additional dwelling units allocated to CalTrans West. The Proposed Land Use Element . Text (Sub -Area 7 of Statistical Area A3) has been revised as follows: Cal Trans Residual Parcel. The parcels owned by the California State Department of Transportation and the City of Newport Beach on the easterly side of Superior Avenue created by the realignment of Superior Avenue are designated for Recreational and Environmental Open Space. The site is intended to be added to the existing 0.8 acre Sunset View Park in order to increase its area and add new turf areas, benches, and walkways. The addition will extend the view park to the public parking lot of Superior. Land Use Element The Land Use Element of the General Plan sets forth objectives, policies and limitations for development in the City and designates the general distribution and location of land uses and residential and commercial densities. During its review, staff found that Policy A should be considered. Land Use Element Policy A states: "The City shall provide for sufficient diversity of land uses so that schools, employment, recreation areas, public facilities, churches and neighborhood shopping centers are in close proximity to each resident of the community." Growth Management Element The Growth Management Element is intended to mandate that growth and development be based upon the City's ability to provide an adequate circulation system pursuant to the Orange • County Division, League of California Cities: Countywide Traffic Improvement and Growth Management Plan Component. During its review, Staff found that Policy No. 6 should be considered. Growth Management Policy No. 6 (Balanced Land Use) states: http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 6 of 10 `7t is the policy of the City to foster balanced land use as a means of creating opportunities for people to live, work, shop, and play within the same general area, thereby reducing demands on the circulation system." Both, Land Use Element Policy A and Growth Management Policy No. 6, discuss balancing land uses and providing recreational areas in close proximity to residential areas that will prove useful in connection with each other. Designating the site REOS will ensure the future development of the site for park and recreational purposes to serve the needs of the residents in the West Newport area. A detailed discussion of the park and recreational needs of the West Newport area is provided below. Recreation and Open Space Element The goal of the Recreation and Open Space Element of the General Plan is to "maintain a recreation and open space system which meets the recreational needs of the citizens of Newport Beach and which enhances the unique recreational and environmental resources of the City". The two sites are located within the West Newport area, which is identified in the Recreation and Open Space Element of the General Plan as Service Area 1, and is significantly deficient in park and recreation facilities. The parkland acreage needs for Service Area 1 have been significantly deficient since 1998 even when combining the park and beach acreage for West Newport. A majority of the existing recreational land in West Newport is comprised of beaches, which results in an even larger deficiency in the need for sports fields within a community or •neighborhood level park. The total rate of park acreage deficiency is projected to increase to 27.8 % by the year 2010 as identified in the table below: 1: west 1 64.7 9.1 iource: Recreation and Coen Soace Acreage 43.1 -27.8 1 0 The Facilities Plan of the Recreation and Open Space Element describe the CalTrans West site as a potential site for a neighborhood park and a view park. The site is proposed to include a neighborhood park with active sports fields and support facilities. The facility will also serve some existing and future residents in adjacent service areas. The Facilities Plan also describes the CalTrans Residual site as a potential site for the Sunset View Park addition to be added to the existing .8 acre Sunset View park in order to increase its area and add new turf areas, benches, and walkways. The addition will extend the view park to the public parking lot off Superior Avenue. Additionally, the Facilities Plan has described a possible Coast Recreation Trail, which will cross Superior Avenue and link Sunset View Park, the CalTrans West Park, and the future • West Newport blufftop bicycle trail. Therefore, the proposed amendment is consistent with the goals Recreation and Open Space Element. http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htrn 9/26/2007 PARKLAND ACREAGE EXISTING PARK ACREAGE: JUNE 1998 FUTURE PARK ACREAGE: 2010 Park Park Active Combined Projected Existing Projected School Service Acres Acres Beach Park] Deficit ( -) Park Park/ Deficit ( -) Recreation Area Needed Existing Recreation Beach Excess Need Beach Excess ( +) Acreage 1: west 1 64.7 9.1 iource: Recreation and Coen Soace Acreage 43.1 -27.8 1 0 The Facilities Plan of the Recreation and Open Space Element describe the CalTrans West site as a potential site for a neighborhood park and a view park. The site is proposed to include a neighborhood park with active sports fields and support facilities. The facility will also serve some existing and future residents in adjacent service areas. The Facilities Plan also describes the CalTrans Residual site as a potential site for the Sunset View Park addition to be added to the existing .8 acre Sunset View park in order to increase its area and add new turf areas, benches, and walkways. The addition will extend the view park to the public parking lot off Superior Avenue. Additionally, the Facilities Plan has described a possible Coast Recreation Trail, which will cross Superior Avenue and link Sunset View Park, the CalTrans West Park, and the future • West Newport blufftop bicycle trail. Therefore, the proposed amendment is consistent with the goals Recreation and Open Space Element. http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htrn 9/26/2007 0 • CITY OF NEWPORT BEACH JL i - ♦1 f 1• New A.---,.. A— 4'•- -'.� Pa:x r,A endmn,nencn+y ervYI�K A:xA W08 [Proci¢¢LOp Gnme ♦ o'vs Ce'4vm:neA] y -�' DnbavLmp S- nlniuk 5inugh) f cwp¢2 9!nrss � I¢SCNexperG Pa' Ya:�x'(j�� ♦ A \ �i Went ♦♦ R Pea4 •♦ f N % ♦♦ Prk 1 f ♦♦ ♦% i 1,000 Feet 1• Local Coastal Plan Amendment Page 7 of 10 SERVICE AREA 1 WEST NEWPORT (a � Newport Beach Recreation & Open Space Plan 1 .''AAA�gon In S..n1 Vu+Prk The Coastal Land Use Plan of the Local Coastal Program (LCP) sets forth goals, objectives, and policies that govern the use of land and water in the coastal zone within the City and addresses land use and development, public access and recreation, and coastal resource protection. Currently, the CalTrans West site is designated as Medium Density Residential (RM -B). Therefore, an amendment to the LCP is required to change the designation to Open Space (OS), to maintain consistency with the proposed General Plan Amendment. During its review, staff found that several of the policies contained within the LCP should be considered and are discussed below: Land Use and Development Policies http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9/26/2007 WEIq�fA ➢aN MP nr ark ark VuP vx`nrnA I< <unmrurrry<emer ® OPEN sma [A EmnronmenralN YnulWe Mea OS I 3pxe GB Green�N: I Pa.. PUBIK BMH [xrsnNc O PROPQ5F0 •.a.... SF."C AREA..III.A. •• OIV RUUNMgY 1 .''AAA�gon In S..n1 Vu+Prk The Coastal Land Use Plan of the Local Coastal Program (LCP) sets forth goals, objectives, and policies that govern the use of land and water in the coastal zone within the City and addresses land use and development, public access and recreation, and coastal resource protection. Currently, the CalTrans West site is designated as Medium Density Residential (RM -B). Therefore, an amendment to the LCP is required to change the designation to Open Space (OS), to maintain consistency with the proposed General Plan Amendment. During its review, staff found that several of the policies contained within the LCP should be considered and are discussed below: Land Use and Development Policies http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 8 of 10 2.3.1 -6 Where feasible, reserve upland areas necessary to support coastal recreational uses for such • uses. 2.3.2 -1. Continue to designate lands to provide visitor - serving and recreational facilities and view parks on or adjacent to the shoreline. 2.3.3 -1. Encourage visitor - serving and recreational developments that provide public recreational opportunities. 2.3.3 -2. Continue to provide and protect public beaches and parks as a means of providing free and lower -cost recreational opportunities. 2.9.2 -1. Maintain, expand, and encourage the use of bikeways and trails as alternative circulation routes. 2.9.2 -2. Design and site new development to provide connections to existing and proposed bikeways and trail systems. Public Access and Recreation Policies 3.1.1 -1. Protect, and where feasible, expand and enhance public access to and along the shoreline and to beaches, coastal waters, tidelands, coastal parks, and trails. 3.2.1 -1. Protect, and where feasible, expand and enhance recreational opportunities in the coastal zone. 3.2.1 -2. Continue to provide opportunities for a wide range of recreational activities at City parks and beaches. • 3.2.1 -3. Provide adequate park and recreational facilities to accommodate the needs of new residents when allowing new development. Coastal Resource Protection Policies 4.4.1 -1. Protect and, where feasible, enhance the scenic and visual qualities of the coastal zone, including public views to and along the ocean, bay, and harbor and to coastal bluffs and other scenic coastal areas. 4.4.1 -2. Where feasible, provide public trails, recreation areas, and viewing areas adjacent to public coastal view corridors. The sites are recognized in the LCP as proposed park locations (Coastal Views Map 4 -3- Attached as Exhibit 3) and are also identified as "public view points ". Additionally, the map identifies the portion of Superior Avenue bisecting the two park locations as a "coastal view road ". The proposed amendment will ensure the preservation of the CalTrans West site for public recreational and open space uses and will remove any possibility of the site to be residentially developed, which could preclude the attainment of the LCP objectives. The project will expand the City's availability of visitor - serving /public recreational parks and will create additional free recreational opportunities in the coastal zone. As discussed in the Recreation and Open Space Element section of this report, the West Newport Service Area is significantly deficient in park and recreational facilities, specifically a neighborhood park with sports fields and support facilities. Preservation of the sites will also ensure the preservation of the public views that are currently .available and will create an opportunity to take advantage of coastal views. The development of the sites will enhance the scenic and visual qualities of the coastal zone by facilitating the development of parks on them and eliminate the possibility of residential development that http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i02O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 9 of 10 would degrade the visual qualities of the existing open space. • Additionally, the preservation of the sites will facilitate the development of the Coast Recreation Trail, which will cross Superior Avenue linking the Sunset View park and the proposed CalTrans West park, and provide for a continuous blufftop bikeway in West Newport. For these reasons, the General Plan Amendment will assist in the attainment of the LCP policy goals. Zoning Code Amendment For consistency with the General Plan and Local Coastal Plan amendments, a Code Amendment is required to repeal the existing CalTrans West Planned Community Text and change the zoning designation from Planned Community (PC) to Open Space- Active (OS -A) to facilitate park development. The existing PC text contains modest development standards applicable to residential development of the site and allows 15 units per buildable acre. Specific access, view preservation, affordable housing, and park requirements are included as part of the development standards. The proposed OS -A zoning designation is consistent with the proposed General Plan and LCP land use designations. If approved, future development on the site would be required to comply with all standard OS -A zoning district development standards and land use regulations. Charter Section 423 (Measure S) The amendments consist of a change in land use designation from Single Family Attached to Recreational and Environmental Open Space and will result in a net loss in the number of • permitted dwelling units by 160 within Statistical Area A2 of the Land Use Element of the General Plan. Additionally, using a more conservative County Park trip generation rate identified in Council Policy A -18, the conversion of 160 dwelling units to 14.25 acres park, will result in a net decrease of 112 AM peak hour trips and 114 PM peak hour trips. Therefore, none of the three thresholds to require a vote pursuant to Measure S (Greenlight) are exceeded. Environmental Review This project has been reviewed, and it has been determined that the proposed action qualifies for an exemption under the general rule contained in Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines. The general rule applies where it can be seen with certainty that there is no possibility that the activity in question may have a significant affect on the environment. The guidelines further encourage agencies to adopt a list of project types that would qualify for an exemption under the general rule. Council Policy K -3 (Implementation Procedures for CEQA) identifies, "Minor changes to the Municipal Code which do not authorize physical development', as a project type which qualifies for an exemption under the general rule. Public Notice Notice of this hearing was published in the Daily Pilot, mailed to property owners within 300 • feet of the property and posted at the site a minimum of 10 days in advance of this hearing consistent with the Municipal Code. Additionally, the' item appeared on the _ agenda for this meeting, which was posted at City Hall and on the City website. http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i020906- 04.htm 9/26/2007 • CITY OF NEWPORT BEACH Alternatives The Planning Commission may recommend that the amendment be declined Prepared by: Submitted by: Jaime Murillo, Associate Planner Exhibits: 1. Resolution No. _ 2. Existing Land Use Element Text 3. LCP Coastal Views Map Page 10 of 10 Patricia L. Temple, Planning Director http: / /www. city.newport- beach. ca. us /PlnAgendas /2006/i020906- 04.htm 9/26/2007 landscape wckifea.,e 1 .,6.n d.,iq. planning • 7 September 2007 Mr. Michael John Sinacori, P.E. city of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Re: Sunset Ridge Park Newport Beach, CA Proposal for Landscape Architectural Services Dear Michael: Thank you for the opportunity to provide our proposal for landscape architectural services for the Sunset Ridge Park pro 'ect' we look forward to the possibilities of contributing to this special project and we are committed to providing you with • outstanding design and professional services. We realize one of the first important steps to the success of this project is the community outreach process: This process was instrumental in developing the program for the Bonita Canyon Sports Park that we completed several years ago. Through these efforts the community felt a part of the park development and contributed greatly to the success it is today. EFFDESIGN is committed to working closely with the city staff on this outreach. Please do not hesitate to call if you have questions regarding the enclosed proposal or if you require any additional information. We look forward to working with you and your team on this project. Regards, • Richard H. Vanderwood, Jr. ASIA Principal " x , 1), ,, 6'."c londuape orchiferfine I urban design I planning • Sunset Ridge Park EXHIBrr A — SCOPE OF WORK for Landscape Architectural Services 7 September 2007 Page 3 of 7 • II. SCOPE OF SERVICES To complete the Conceptual Design Phase, EPTDESIGN will provide the Ulowing services: General 1. EPTDESIGN will prepare conceptual design drawings for the landscape development of Sunset Ridge Park. Process 2. Obtain all documentation related to the project and project site, including site plan, grading and /or fopo plans, and any other pertinent documentation. 3. Make one site visit to evaluate site conditions and determine special design considerations. EPTDESIGN will photo document the site and surrounding development for consideration in conceptual design. • A. Prepare a base sheet from available city plans and our site evaluation. 5. Consider the adjacent developments in overall landscape design concept and material palette for this project. 6. Conduct a thorough review of the applicable codes to determine the landscape requirements this project must satisfy to assist in the decision making process of the design. 7. Conduct a preliminary soil agronomy analysis to determine existing soil conditions to address in design. 8. Present conceptual design plans to the Client and project team for review and comment; revise plans to address review comments. 9. Attend review meetings with the city. 10. Attend team meetings with Client and consultants retained For the project, as well as any necessary city, community, Outreach, or agency meetings necessary for approval of the conceptual design; these meetings doll be provided on a time and materials basis. 11. Prepare a conceptual construction cost estimate. Products 12. Prepare written narrative describing character and theme of the landscape. Story will be used in the development of design and selection of materials. EPTDESIGN • r 1 LJ landscape architecture I urban design I planning Sunset Ridge Park EXHIBIT A - SCOPE OF WORK for landscape Architectural Services 7 September 2007 Page 5 of 7 V. CONSULTANT EXPENSES Any consultant hired by EPTDESIGN to perform services in behalf of the City shall be invoiced at cost plus ten percent (10%) unless noted otherwise. Billing shall be accompanied by appropriate backup. VI. BILLING PROCEDURES A. Unless noted otherwise, invoicing will be on a monthly basis for the portion of the work completed or total hours expended. B. All invoices are due and payable upon receipt. VII. PROJECT SCHEDULE Project IGck -Off Meeting with City ( Site Evaluation Base Sheet Preparation Conceptual Design Development City Staff Reviews and Plan Adjustments Public Outreach Meetings and Plan Adjustments Presentation to Gty and Plan Adjustments Final Approval EPTDESIGN 10/1/07 10 /1 /07 — 10/12/07 10/8/07— 10/22/07 10115107— 11119107 11/19/07— 01/21/08 01/28/08 — 03/24/08 03/24/08— 04/21/08 04/28/08 r 1 0 landscape ar<hirenvre I urban design I planning Sunset Ridge Park EXHIBIT B — FEE SCHEDULE for landsmpe Architectural Serv*wm 7 September 2007 Page 7 of 7 Project Fee Matrix ConoePlual Deign Process Principal 1710 01) Studio Dir. Assoc. P.M. P.C. Clerical IItnnn S min m Itinm timm OR Totals �r '' M�M --_�.� �M�M_© •'--,;w>l MMMMM ©' .srs rr rrr ©i .rss M_®'•' .:aa•�.. = • ©m..m •oo m ..or ® ss mm m m .ss m_ m " -_© ':11 MOMM s rre �r EPTDESIGN '' M�M --_�.� �M�M_© •'--,;w>l MMMMM ©' .srs rr rrr ©i .rss M_®'•' .:aa•�.. = • ©m..m •oo m ..or ® ss mm m m .ss m_ rre EPTDESIGN . RESOLUTION 2006 -89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE PURCHASE OF SUNSET RIDGE PARK AND AGREEING TO TERMS AND CONDITIONS ASSOCIATED WITH A PURCHASE AND SALE AGREEMENT FOR THE PARK PROPERTY WHEREAS, the City of Newport Beach and its residents have long envisioned the 15 acres of land at the comer of Superior Avenue and West Coast Highway as a park, including both active and passive components; and WHEREAS, extensive dealings with the owner of the property, Calffomia Department of Transportation ( "Caltrans "), have occurred in the nearly thirty years since this property was declared surplus in 1976; and WHEREAS, the City of Newport Beach was successful in sponsoring Senate Bill 124 (Johnson, 2001) which authorized the transfer of Sunset Ridge Park to the Califomia Department of Parks and Recreation from Caltrans for a purchase price of $1.3 million as long as the City entered into an Operating Agreement with State Parks to operate the land as a state park facility; and • WHEREAS, further discussions with Governor Schwarzenegger's administration, the State Department of General Services, members of the Legislature, and others, have led the City and Caltrans to propose a direct sale of the property to the City at a price of $5,000,000; and WHEREAS, the direct sale would be completed through a Purchase and Sale Agreement, a scenic easement, and deed restrictions that would provide that: • The $5 million be paid in three installments and at 4.75% interest; • The property must be used as a park consistent with the current Open Space - Active (OS-A) zoning; and • The City agrees to a 197,920 square foot Scenic Easement that would allow only uses of the property that are consistent with the OS -A zoning in place as of the date of this Resolution with the exception of permanent structures and pavement in the Scenic Easement Area. WHEREAS, this Purchase and Sale Agreement requires the approval of the Califomia Transportation Commission (CTC); now, therefore, be it: RESOLVED by the City Council of the City of Newport Beach that it hereby: 1. Finds and declares that the Caltrans West Parcel (15.05 acres) shall be used by 02 the City to develop Sunset Ridge Park and shall use the Parcel solely for park purposes, consistent with OS-A zoning; and • 2. Authorizes the purchase of the Caltrans West Parcel from Caltrans at a price of $5 million paid in three installments at 4.75% interest; and 3. Authorizes the placement of a Scenic Easement (or similarly -named easement) over 197,920 square feet of the parcel, within which all Open Space Active (OS- A) uses that exist as of the date of this Resolution are permitted except for permanent structures and pavement (the latter two uses are not permitted); and 4. Authorizes the Mayor of the City of Newport Beach to execute a Purchase and Sale Agreement to this effect; and 5. Authorizes the City Manager to execute any related documents that might accompany the Purchase and Sale Agreement in order to accomplish the sale of the property. 0 ADOPTED this 26Th Day of September, 2006. ATTEST: a6% m . '14� LAVONNE HARKLESS City Clerk DON WEBB Mayor of Newport Beach 11 CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 1b September 25, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager — 949 - 644 -3000 — hbludau(a)city newoort- beach.ca us Recreation & Senior Services Department Wes Morgan, Director — 949 - 644 - 3157— wmorgan(&citv.newoort-beach ca-us SUBJECT: OASIS Senior Center Concept Plan and Decision on Whether to include the Relocation of the CdM Branch Library as Part of the Project RECOMMENDATION Review and approve the concept plan for the new OASIS Senior Center with the determination of whether it will contain a branch library component. DISCUSSION At the March 27, 2007 meeting, City Council directed staff to develop a concept plan for a new OASIS Senior Center. City staff and architect Robert Coffee have completed a thorough • analysis of the current and future needs for older adults. The steps taken in this process included: 1. Survey of 620 participants. 2. Tour of six new senior centers in Southern California cities. 3. Meeting with all the user groups and leaders of the OASIS Senior Center. 4. Meeting with the leaders and representatives of all the surrounding home owner associations. 5. Review by City Departments, PB &R Commission and City Council committees. 6. Review by the Friends of OASIS and the OASIS Senior Center Fundraising Development Committee. The result of this analysis has led to a new OASIS Senior Center concept which is approximately 36,400 SF in size on the five acre site, single story with additional parking and accommodates the following major uses and programs: 1. Multi- purpose room for assemblies, dances, banquets, shows and classes. 2. A wellness and fitness center with: a. workout equipment b. exercise area 3. Classrooms both large and small 4_ Art Center for painting, woodworking and ceramics 5. Administration area for. a. City staff b. Friends of OASIS c. gift shop d. travel office e_ conference room = - 6. Commercial kitchen 7. 56 Garden Plots 8. Interior courtyard OASIS Senior Center Concept Plan Page 3 September 25, 2007 • A survey of the existing facility shows that it is not feasible to meet the future needs of older adults. Renovation would not be cost effective. Expansion of the current facility would not achieve a compatible floor plan with the appropriate adjacencies needed for a coordinated operational program. The new OASIS Senior Center preserves the park like setting and scale of the existing Center. Similar to the existing facility, the new Center is planned as a "campus" of individual buildings - organized around a central courtyard. The scale of the facility is broken down into distinct wings — housing educational classrooms, art and crafts programs, health and fitness activities, social and assembly functions and administrative offices. The architecture utilizes sloped roof forms, wood trusses and beams, large windows and a combination of wood siding, fossil stone and plaster to relate to the surrounding residential neighborhood and to create a contemporary environment with a traditional feeling. BRANCH LIBRARY COMPONENT From the beginning, City staff felt the OASIS project would provide a good opportunity to deal with a future issue of major importance — the future rebuild of the CdM Fire Station. The Fire Station is currently located adjacent to the CdM Branch Library on Marigold. The station is undersized for the current operation, as the two paramedics have their living quarters outside the fire station in a temporary trailer. This separation of the crew has caused problems with several emergency responses, in that the communications to the trailer has not always performed flawlessly. The fire apparatus floor is small and the bay opening needs to be made • larger. The small firefighter sleeping quarters are shared with the station's exercise equipment, making for a congested room. There is not space for a separate female restroom. Next to the need to rebuild the Fire Station near City Hall, this is the second highest facility priority for the Fire Department. Staffs thinking was the OASIS project afforded the opportunity to relocate the CdM Branch Library only three blocks to make room for a larger fire station. The library's usage has declined by 20% since 1994, when the new Central Library was built. Initial plans sought to relocate the library and make it into a library that focused on senior usage, given the proximity of the Central Library's resouces and programs available for children. Council Member Nancy Gardner sponsored three public meetings within the past month to solicit input from residents and educate them as to what was being planned regarding the CdM Branch Library. All three meetings were attended by 80+ people (standing room only). A strong consensus was expressed as to the following: 1) keep the library where it currently resides; 2) maintain a children's section in the library; and 3) strong support for a new, larger fire station. The participants did not express a strong attachment for the current building. It could be demolished and rebuilt to provide room for a new fire station, and that would be acceptable to them, as long as the library remained in its current location. There are options available to utilize the land where the fire station and the library currently exist in a more land efficient way to allow for the construction of a larger fire station, while maintaining a branch library too. One option would be to utilize the land separating the station from the library (now used for a driveway and parking) for fire station use. Another option would be to • construct a new, smaller branch library or go up two stories in order to minimize library footprint space. OASIS Senior Center Concept Plan Page 3 • September 25, 2007 These and other site options could be studied more thoroughly if City Council decides to forgo making a library component a part of the OASIS project. Should the library component be deleted from the OASIS project, the square footage of the project would be downsized by 500 SF in order to allow for a reading room and some as of yet, un- programmed space. Site plans, building plans and project elevations will be on display at the City Council Meeting for the project presentation. Prepared & Submitted by: Submitted by: Wes Morgan, Recreation & S for Services Director Homer Bludau, Cityt anager Attachment: Summary Report includes: • Project Overview • E>asting Building Survey • Site Program Summary • Building Space Program Summary • Construction Cost Estimate • • - .. • OASIS Senior Center Project Overview Project Description The project includes the design of a new 36,409 SF senior center on the existing five acre site of the Oasis Senior Center at the comer of Marguerite Avenue and Fifth Avenue in Corona Del Mar, CA. The new facility increases the useable area of the existing senior center by 12,617 SF, is a single story building, increases the parking on site by 60,cars, provides an area for 56 garden plots and is planned around an outdoor activity court. Design Narrative The new Oasis Senior Center preserves the park like setting and scale of the existing center. Similar to the existing facility, the new center is planned as a 'campus' of individual buildings organized around a central courtyard. The scale of the facility is broken down into distinct wings housing educational classrooms, art and crafts programs, health and fitness activities, social and assembly functions and administrative offices. The architecture utilizes sloped roof forms, wood trusses and beams, large windows and a combination of wood siding, fossil stone and plaster to relate to the surrounding residential neighborhood and to create a contemporary environment with a traditional feeling. • She Planning The building, organized around an interior courtyard, is sited to maximize the layout and use of the site. By placing the building along the Marguerite and Fifth Avenue street frontages and decreasing the existing setback distances, the parking area has been increased and planned around the back of the building facilitating vehicular service to the kitchen and classroom areas at the back of the site. Additionally, a covered loading and service area for the Meals on Wheels program has been provided adjacent to the kitchen service area. The re- cycling center and trash enclosure are hidden from view from the adjacent streets. The primary vehicular entry is from Narcissus Avenue and the driveway is on axis with the Arbor Entry Court beyond. The entry drive leads directly into a landscaped auto -court with enriched paving of alternating bands of smooth - finished concrete and exposed aggregate finished concrete extending to the drop-off at the Arbor Court A short term parking area for 22 cars is provided adjacent to the front entry and the number of handicapped stalls has been increased by an additional 3 spaces. A landscaped grand stairway and ramp have been integrated into the project at the comer of Marguerite and Fifth Avenue to facilitate pedestrian access from the parking lot across the street. As an additional landscape buffer, the garden plots have been located a" the Marguerite Street frontage and are directly accessible from the adjacent parking area at the back of the building. • Robert R. Coffee Architect + Associates Robert R Coffee Architect + Associates OASIS Senior Center Building Space Program Summary Space Existing SF Proposed SF Net Change Administrative Offices 1,752 SF 2,548 SF +796 SF Main Entry Lobby /Family Room 2,094 SF 1,540 SF 554 SF Friends of Oasis Offices 601 SF 891 SF +290 SF Travel Center 284 SF 400 SF +116 SF Gift Shop 180 SF 240 SF +60 SF Multi- Purpose Room/Dining Room 6,300 SF 6,590 SF +290 SF Kitchen 700 SF 1,332 SF +632 SF Exercise/ Dance Room N/A 2,700 SF +2,700 SF Wellness/Fitness Center N/A 4,434 SF +4,434 SF Pool Room 1,620 SF N/A -1,620 SF • Classroom -Small 800 SF 910 SF +110 SF Classroom -Small 800 SF 910 SF +110 SF Classroom -Small 800 SF 910 SF +110 SF Classroom -Small 800 SF N/A 500 SF Classroom -Small 800 SF NIA 4300 SF Classroom -Large (Active Game Room) N/A 1,760 SF +1,760 SF Classroom -Large (Card Games/Lectures) 1,850 SF 1,760 SF -90 SF Arts Center ( Painting /Ceramics/Wood Wkg.) 1,500 SF 1,875 SF +375 SF Computer Room 375 SF 420 SF +45 SF Library Reading Room 375 SF 1,489 SF +1,114 SF Meeting Room 425 SF WA -425 SF Restrooms/Storane /Circulation (M 10 %) 1.736 SF 5.700 SF +3.964 SF Total Area: 23,792 SF 36,409 SF +12,617 SF Robert R Coffee Architect + Associates n U OASIS Senior Center Opinion of Probable Construction Costs - Total Project Costs Summary. Building Construction Estimated Costs $17_404,955.00 Fixtures Furnishings and Equipment Allowance $600,000.00 Architectural Fee $1,400,000.00 Construction Management Fee $650.000.00 Total Project Costs: $20,054,955.00 Robert R. Coffee Architect + Associates 0 11 • OASIS Senior Center Opinion of Probable Construction Costs ITEM UNIT TOTAL NO. DESCRIPTION QUANTITY UNIT COST COST SUBTOTAL 36,409 SF 355.42 12,940,487 12.00 PRORATES 12.001 General conditions 5.00% 647,024 12.002 Contingency 10.00% 1,294,049 12.003 Overhead, profit and bond 12.00% 1,552,858 PRORATES 36,409 SF 95.96 3,493,931 SUBTOTAL 36,409 SF 451.38 16,434,418 12.004 Escalation to December 2008 7.50% 970,537 CONSTRUCTION ESTIMATED COST 36,409 SF 478.04 17,404,955 Robert R. Coffee Architect + Associates ESTIMATE SUMMARY 1.10 DEMOLITION 36,409 SF 7.29 265,422 120 SITE WORK 36,409 SF 60.67 2,208,934 2.10 SUBSTRUCTURE 36,409 SF 11.61 422,708 3.00 STRUCTURE 36,409 SF 34.26 1,247,372 4.10 ENCLOSURE, VERTICAL 36,409 SF 53.82 1,959,532 420 ENCLOSURE, HORIZONTAL 36,409 SF 45.73 1,664,984 4.30 SUPPORT ITEMS 36,409 SF 3.76 136,898 5.10 INTERNALS, VERTICAL 36,409 SF 5.05 183,865 5.20 INTERNALS, HORIZONTAL 36,409 SF 20.65 751,846 5.40 INTERIORS 36,409 SF 4.89 176,040 6.10 SPECIALTIES 36,409 SF 3.70 134,713 7.10 EQUIPMENT 36,409 SF 11.70 425,985 8.10 SPECIAL CONSTRUCTION 36,409 SF 13.14 478,414 10.10 PLUMBING 36,409 SF 8.05 293,092 10.30 HVAC 36,409 SF 28.20 1,026,734 10.50 FIRE PROTECTION 36,409 SF 4.15 151,097 11.D0 ELECTRICAL 36,409 SF 38.75 1,410,849 SUBTOTAL 36,409 SF 355.42 12,940,487 12.00 PRORATES 12.001 General conditions 5.00% 647,024 12.002 Contingency 10.00% 1,294,049 12.003 Overhead, profit and bond 12.00% 1,552,858 PRORATES 36,409 SF 95.96 3,493,931 SUBTOTAL 36,409 SF 451.38 16,434,418 12.004 Escalation to December 2008 7.50% 970,537 CONSTRUCTION ESTIMATED COST 36,409 SF 478.04 17,404,955 Robert R. Coffee Architect + Associates • "Arbor" Entry Court _ The primary pedestrian entry to the building is through the Arbor Entry Court. Functioning much like a breezeway, this outdoor plaza is covered with an arbor of vines and landscape plantings and is the 'main entry lobby" for the campus. A roof canopy of translucent glass panels provides protection from the rain and the sun. The main entrance to the Administration Offices and the Mufti- purpose Room are both oriented to this space which leads directly into the landscaped interior courtyard. Administration Wing/ FamilyRoom/Ocean View Terrace The Administration Wing includes the city staff administration offices, the offices for the Friends of Oasis, the gift shop and the travel office. At the heart of this wing is the "Family Room' or the social commons of the senior center. Planned so a large bay window provides views directly down Marigold Street toward the ocean, the space is oriented around a large stone fireplace and will include lounge and table seating and direct access to the gift shop, travel office and outdoor seating on the Ocean View Terrace. Heavy timber roof trusses and clerestory windows will give the room a warm friendly traditionally ambience. Connected to the Administration Wing, but accessible through a separate exterior entry is the library reading room and the computer lab. These two spaces are interconnected and will function together as a Learning Resource Center. Classroom ling • Extending along the Fifth Avenue frontage is the primary classroom wing. The large classroom spaces have sloped ceilings with exposed roof trusses and are divisible by a moveable partition into two smaller classrooms. The sloped roof form is angled to diminish the scale of the facade along Fifth Avenue and to help capture north light. All of these classroom spaces are entered from the exterior covered walkway surrounding the interior courtyard. Operable windows are incorporated on both the courtyard side and the Fifth Avenue side of the classroom space to provide both views to the residential neighborhood and to the courtyard and to facilitate cross ventilation. Exercise and Wellness Center ring Addressing the Marguerite Avenue frontage is the Exercise and Wellness Center wing. Designed like an open volume loft space with exposed roof trusses, this wing has an unobstructed view across Marguerite Avenue to the park beyond. The angled roof form provides a comfortable scale to Marguerite Avenue and allows morning light to illuminate the space through clerestory windows. Cross ventilation is facilitated through the use of windows on both the street side and the interior courtyard side of the space. The ancillary spaces such as the locker rooms and the health and exam rooms are accessible from both the wellness center and the exercise room. Robert R. Coffee Architect + Associate • Art Center Wing Designed like an artist's studio, the Art Center room will have high ceilings with exposed trusses and clerestory windows capturing the north light, concrete floors and large doors that will open to an outdoor patio work area that will include a kiln. The storage room is sized to accommodate storage of wood working and ceramics tools and machinery. The space has direct access to the rear parking lot and service area for the ease of delivering tools and supplies. Multi - Purpose Room /Kitchen The main entrance to the Multi- purpose Room is from the Arbor Entry Court. Crowned with a low gable roof form and exposed roof trusses, this 6,300 SF space has a raised platform/stage and full audio - visual capability including a large projection screen and overhead mounted projector and is designed to accommodate a variety of activities including classes, banquets, dances and shows. The room is designed to accommodate up to 460 people in a theater style seating arrangement and 400 people in a dining table configuration. A full service kitchen with both cold and dry storage rooms is directly accessible to this space. Ancillary spaces include a green room, facility managers office and furniture and equipment storage. Interior Courtyard The interior courtyard provides a pleasant landscaped 'heart' to the project. This • is the 'oasis'. When combined with the Arbor Entry Court, the two spaces can accommodate a variety of activities including concerts and bar- bettues. The tree- shaded patio provides a hard - surfaced outdoor space that can be used for smaller gatherings while the open grass area can be used for larger gatherings. As the symbol of life, the fountain is the visual focus of the courtyard and the sound of the trickling water reinforces the tranquility of the space. Robert R. Coffee Architect + Associates OASIS Senior Center Existing Building Survey Objective RCA +A and the design consultant team were requested to perform a survey of the Oasis Senior Center and to prepare a report on the condition of the existing building and the useful life and appropriateness of the building and the building systems to accommodate the current and future Senior Programs. Basis of Review On April 27, 2007, Robert R. Coffee Architect + Associates conducted a walking tour and survey with the building maintenance supervisor, Roger Bartholow. The electrical engineer (FBA Engineering) and the mechanical /plumbing engineer (TKSC Consulting Engineers) were present. RCA +A conducted a second tour and survey with the structural engineer (NCE Consulting Engineers) on April 30, 2007. This report reflects the findings of the architect, structural engineer, electrical engineer and mechanical /plumbing engineer. Executive Summary The current facility, though well maintained and in reasonable condition, lacks the space and the flexibility to expand its programs to attract and recruit new members. The building was not • designed to accommodate many of the classes, programs and activities designed to address the needs of the current senior population and of the next senior population, the baby - boomer generation. The oldest portion of the existing facility is over 40 years old and the most recent additions are over 15 years old. Many of the building mechanical and electrical systems, though well maintained and in reasonable working order, are limited in capacity and nearing the end of their life -cycle. The building does not meet current code standards for seismic structural design and is deficient in meeting the ADA Standards for the disabled in the restrooms, the pedestrian access ramps, type of door hardware and the width of the passage -way through doorways. The following have been identified as the greatest needs for accommodating the current and future senior programs: more parting spaces, wellness/ fitness center with a designated exercise space, expanded computer lab with instructional capability, improved kitchen facility with service and loading area to accommodate the growing Meals on Wheels Program, updated building systems to accommodate the technologies of today, design that more adequately addresses the physical needs of the aging population, improved and updated aesthetic quality of the physical environment, rooms that address the specific needs of art classes, flexible teaching spaces and a more technologically advanced multi - purpose room. Though the building could be cosmetically updated and many of the building systems replaced, the expense for such a thorough remodel would not be cost effective. The facility cannot be easily expanded in size without eliminating parking and the current and future programs require both more parking and additional space. If the goal of the City is to more adequately address the needs of today's seniors and to expand the senior programs to meet the expectations of the baby - boomer generation, then a new center should be constructed. Robert R. Coffee Architect + Associates OASIS Senior Center Site Program Summary Primary Entry Vehicular Drop -off and Pick -up The primary entry to the building should have a covered porte- cochere and allow the vehicles to get dose to the front door to facilitate drop -off and pick -up. The entry walk should be covered and protected from the sun and the rain. Kitchen Meal Delivery. Loading Area A covered dedicated loading / service area is required for the Meals for Wheels program. If possible, a drive - through arrangement is desired. Recycle Area Provide a recycling area for newspapers, plastic and glass similar in size to the current facility. This location should be easy to access and located where it is not an eyesore. Handicapped and Short Tenn Parking Provide more than the code- minimum for the dedicated HC parking. Locate adjacent to the front door. Provide a short-term parking area (15 minutes or less) . close to the front door. Parking Lot(s) Maximize on -site parking. If possible, distribute around the building and locate as many spaces dose to the building as possible. Plan the building in such a way as to encourage the use of the parking lot across Marguerite Avenue. Garden Plots Provide as dose to 57 garden plots as possible. Locate in a place that will be easily accessible and provide an aesthetic asset to the building. Courtyard/Concert Area Maintain the interior landscape courtyard area for concerts, outdoor gatherings and bar- be -ques. Covered Patio Area Provide a covered outdoor area for outdoor gatherings during inclement weather. • Robert R. Coffee Architect + Associates A CITY OF NEWPORT BEACH Parks, Beaches £t Recreation Commission Regular Meeting September 4, 2007 - 7pm • Convened 7:07pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Phillip Lugar Greg Ruzicka Cristine Trapp Absent Marie Marston Staff: Wes Morgan, RSS Director Mark Harmon, General Services Director Dan Sereno, Parks Et Tree Superintendent Teri Craig, Admin Asst DIRECTOR COMMENTS Director Morgan reminded the Commission that the Newport Coast Community Center Grand Opening Dedication Ceremony on September 15 and Sunday FunDay on September 16. Director Harmon stated that staff is through their final summer weekend and made it through a very crowded Labor Day. Commissioner Ruzicka stated that people were looking for parking on the Peninsula for over 2 hours and finally decided that the parking ticket of $47 was worth it. City Council Actions — Director Morgan stated that Council did not hold a second meeting in August and so no action was taken; however items of interest are: • Mariners Ball Field - 13 bids were received with a low bid of $881,000 with some contingencies. It will be awarded at the September 11 City Council meeting to be ready in March. • OASIS Concept Plan - will be presented at the September 25 meeting. PUBLIC COMMENTS Commissioner Allen asked that the record show she is aware of what Mr. Ficker will be speaking on and would like the record to reflect that she will not participate in any kind of discussion should there be one. Bill Ficker stated that he had no intention of making any comments but instead to bring the model for the Commission's observation because of the many comments that have been made about the City Hall in the Park for and against and I am sure that there will be many more and just wanted to make people aware of the model for the community. Shirley Conger stated that she supports maintaining Newport Center Park as a passive park and should not be considered as a location for a City Hall because of traffic issues and should be considered as a location for art exhibits to add value to it as a passive park. Commissioner Lugar stated that he felt that the model should not be left on display as it is inappropriate unless there is a model of the passive park. Parks, Beaches 8 Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 2 Chair Brown Brown stated that he believed that it is permissible and that if you do or do not want to look at it you have the right. Discussion ensued regarding the City in the Half Park. Director Morgan stated that Mr. Ficker would be picking up the model in the morning and that it should be treated as if it was a handout. _ Hugh Logan stated that he appreciates Mr. Ficker bringing in the model but reminded everyone that Bill Ficker has backed an initiative which says nothing about a park nor require that a park be built and in terms of the legal requirements of the initiative - no park. He went on to say that he would like everyone to recognize that this is the situation as you review the model. Karen Tringalli encouraged the Commission to support recommendation for a passive park at Newport Center and requested that the approved plans be made available to the public as well. Jan Vandersloot requested that the City come up with some sort of a model or graphic commissioner by the City to educate people on what is planned for the area and would be useful in the upcoming debates. CONSENT CALENDAR • 1. Minutes of the August 7, 2007 regular meeting. Waive reading of subject minutes, approve and orderfiled. 2. Item removed by member of the public 3. Recreation $ Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Bench Donation. Approve donation of one bench from Susan Kennedy to be located at the 10`" Street and West Bay Avenue bay front beach area. 5. Item removed by Commissioner Ruzicka. Motion by Commissioner Allen to accept items 1, 3 and 4 of the Consent Calendar. Motion carried by acclamation. 5. Reforestation. Commissioner Ruzicka questioned the reforestation of one City Rusty Fig Leaf parkway tree from Christine Marr adjacent to 2238 Port Carlisle Place. He stated that he was concerned with the comments made regarding repeated history of private property damage because as he read the report that the field inspection displayed a healthy tree with no apparent property damage. He noted that he wanted to reconcile the complete contradiction and if there was repeated damage he asked if someone could articulate dates, times, etc. He stated that his vision is 20/20 and he did not see any damage and cannot understand how these types of representations can be made and that it seems to be in direct conflict of staff's analysis of the tree. Superintendent Sereno stated that there is no current damage at the site but that there had been in the past. . Commissioner Allen asked if this was a reforestation within an approved HOA. He answered yes. She went on to say that in that situation that when in comes to Council Policy G -1 if in this situation when the Board of Directors of an approved CC &R's Association has requested that a tree be reforested she asked if she was not correct in that as long as the HOA has followed its own policy that the Commission really has no discretion whatsoever. Parks, Beaches Et Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 3 — Director Harmon stated that his understanding and nodded to Commissioner Allen that she probably understood this policy better then most that is that there still must be some reason on the application such as infrastructure damage or drainage issues, etc., and did not know if those can be waived for trees in a community association. Commissioner Ruzicka stated that he finds it offensive that somebody is prevaricating on the application because he would have no reason to question the integrity of staff when they say that there is nothing wrong with the tree and that he can concur with that. Discussion ensued regarding the legality issues of the application and questions regarding replacing trees. Commissioner Allen stated that she believes that it is not the job of the Commission to micro manage the HOA CC &R's. Director Harmon stated that staff was looking at page 6 of the G -1 Policy and that staff believes that the Commission does have discretionary power regardless of it being in a HOA or not. Commissioner Allen stated that was not the intent of the G -1 when it was adopted and that it was the belief of the Committee that if a tree appeared in an approved CCIitR neighborhood and that the Board of Directors determined that a tree should be reforested with another tree that it was not the job of the PBBR Commission or the Council to govern the trees in those neighborhoods and gave that • power to the association even though they are City trees. Commissioner Lugar asked why this reforest request is before the Commission. Commissioner Allen restated what the intent was and that the Commissioner was to confirm that the HOA was doing their due diligence and that it has happened in the past that some did not follow those rules. Commissioner Garrett states that Urban Forester Conway commented about some fruit droppings and asked if the reason that this item was on consent and the next item was under discussion was because of the HOA. Director Harmon stated that the next item was listed under discussion because of some late returns. But.he did note that staff did visit this tree site and that Superintendent Sereno was correct that there was no infrastructure damage at all but that the sidewalk was replaced a year ago and no indication that the sidewalk is being lifted or cracked at this time; but will certainly defer to Commissioner Allen if that is the intent of G -1 then staff will defer to that but in reading the policy it does not have a separate section for HOA's individual tree reforestation but does list the criteria for staff to bring forward. He went on to say that if staff's role in HOA's is simply that the Board has approved it then that makes it a much easier process and staff can simply put these requests on the Consent Calendar but noted that has not been the way staff has done this in the past. Commissioner Garrett again stated that he read that the fruit droppings were a severe problem but asked for some clarification on claims. • Director Harmon stated that we do not remove trees based on fruit or leaf drippings. Commissioner Lugar asked Director Harmon if the way G -1 is written if the Commission has the discretion to reject the application. Parks, Beaches & Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 4 --- -- - - -- Director Harmon stated that as far as staff is aware of the G -1 Policy that the Commission does have the authority to approve or reject a reforestation regardless of whether it is part of an association of not. He stated that at that point the reforestation is considered final unless City Council calls it up for additional action. Commissioner Lugar stated that based on that assumption that he would agree with Commissioner Ruzicka and vote to reject the reforestation application. Commissioner Trapp stated that she still did not understand why it was put under Consent if the Commissioner does have discretionary powers. Director Harmon stated that it could be put under Discussion and that one of the things that staff will begin will be not to make a recommendation on these items but will simply bring forward the process on whether it was followed or not and leave the decision to the Commission. Discussion ensued regarding whether they should be put under consent or discussion. Commissioner Ruzicka stated again that he finds if offensive that we make these applications and no burden is place on these people to show merit that it is truthful and asked if a notation could be made that a homeowner must sign saying under penalty of perjury. Chair Brown stated that we have had this same kind of discussion at least a dozen times and asked • staff to request the City Attorney to come to a Study Session to clarify the G -1 Policy then these discussions can stop. Director Harmon stated that he would contact the City Attorney and requested that this item be pulled from any more discussion and noted that staff would not bring back any more reforestations until the Study Session is scheduled. Commissioner Ruzicka stated that in 20 years his grandchildren would be wondering why all the great trees were gone as we keep chipping away. Chair Brown opened the public discussion Jan Vandersloot stated that he has been involved in tree issues for over 10 years and basically on opposite sides but at no time in the last 10 years has the City abdicated the authority of trees to community associations and read from page 7 of the G -1 Policy. He stated that it is the Commission's responsibility to decide if the request is reasonable and that this particular application does not make sense and believes that this item should be tabled until a Study Session has been scheduled. Christine Marr stated that she did not mean to mislead the Commission by checking the box but that there had been damage in the past and that there are a number of reasons why the tree should be replaced. She stated that the tree has caused damage to the sidewalk but also that there are 100's of berries that drop from the trees that clog the gutters and made the dog sick and nervous that her children will pick them up at eat them and requested that a more family friendly tree be planted. is She stated that many of the trees on her street have been replaced. Discussion ensued regarding the age of the tree between 30 and 40 years old. Chair Brown closed the public discussion 0 Parks, Beaches ft Recreation Commission Regular Meeting September 4, 2007 - 7pm Page 5 Commissioner Garrett stated that he believes that there are concrete reasons for removing the trees and believes that it would be very cavalier of the Commission deny this request because if it was in his front yard he would want it out. Motion by Commissioner Trapp to table item 5. Motion fails for lack of second. Motion by Chair Brown to approve reforestation of one City Rusty Leaf Fig parkway tree adjacent to 2238 Port Carlisle Place. Motion carried by the following vote: Ayes: Allen, Brown, Garrett Noes: Lugar Ruzicka Abstain: Trapp 2. Park and Operations Division Activity Report. Jan Vandersloot stated that he was concerned about the number of trees removed versus how many were planted. Director Harmon stated that these were emergency removals and that they will be replaced but that they do not always happen in the same month and that there will be times when it will appear this way. Motion by Commissioner Allen to accept Item 2 of the Consent Calendar. Motion carried by acclamation. • DISCUSSION /ACTION ITEMS 6. Reforestation Request. Request by Stephen Matoon to reforest one City Flowering Gum parkway tree adjacent to 414 Narcissus Avenue. Commissioner Trapp asked staff if they could confirm the number of trees to be reforested. Superintendent Sereno confirmed that it was just tree to be reforested. Commissioner Trapp asked if staff had confirmed that the tree was indeed diseased. Superintendent Sereno confirmed that the tree does have rot inside the trunk and the reports states that there is a threshold for rot in the trunk. Staff does have a machine that will measure the amount of rot which was 23% and the threshold is 40% and noted that when a tree has about 35 to 40% rot then staff would recommend removal. Commissioner Trapp stated that she assumed that the Flowering Gum was the street tree at one time but when you view the photographs you can clearly see that there are several trees missing and or replaced. Superintendent Sereno stated that yes over the years several trees have been removed due to rot and branches breaking. • Commissioner Trapp stated that there really is not a strong statement of numerous Eucalyptus' on this street and that a lot of them are already gone. Superintendent Sereno stated that another type of Eucalyptus is the replacement tree for the street. Parks, Beaches i3 Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 6 Superintendent Sereno stated that staff is asking the Commission for their consideration of the reforestation and it is an individual property owner and has attained 60% of the residents although there is a caveat because Mr. Matoon turned his paperwork in late; although he did complete his due diligence in trying to contact property owners because some of those houses are rentals and so some were out of state or out of the country and did not respond immediately and that is why staff brought it forward regardless of the late entry. Commissioner Ruzicka asked the Commission to look through the pictures and commended staff on their comprehensive report but noted that there is a picture towards the back where the silver jeep is facing the tree and you look behind it and see these matchstick trees on the street and noted his concern of granting these applications and replacing these great trees with matchstick trees and wondered if those trees are the replacement trees for that block. Superintendent Sereno stated yes. Commissioner Lugar stated that in the application the homeowner letter to his neighbor's states that by removing the tree it will protect their cars and questioned if all these people have garages. He noted that this did not seem to be a very good reason to take a tree out especially when there are garages that the occupants can and should use. Commissioner Ruzicka stated that this is very indicative and noted that he is a pilot and noted that they fight this constantly all over southern California with a bunch of commissions where we have airports that have been there for 40 years and all of a sudden housing developments pop up and residents noted that gee these airplanes make a lot of noise and want to get rid of them. He went on to say that this is the same story with these trees where these trees have been here since 1975 and then there are homeowners that buy a home two months ago and now they want to remove the tree and stated that he just does not feel good about it. Commissioner Garrett stated that by looking at the photographs that it is obvious that this tree is in the wrong spot kind of like the 500 pound gorilla in your living room. He went on to say that you cannot ignore it and it is so big that it must cause damage. Frankly landscape architects usually plant fast growing trees to add to the ambience in a short amount of time and then later there are problems for people that have to live there and take care of it. He stated that it seemed to be the case here - wrong tree for the location and if you note the berries on the ground you can see just what a mess it causes. He stated that he believes it should come out. Commissioner Ruzicka asked if staff could tell when the smaller trees were planted. Superintendent Sereno stated that he did not know. Chair Brown opened the public discussion Stephen Matoon stated that timing sometimes means everything that this is just really terrible timing for this request. He apologized if any of the information has been misleading and noted that he in fact had written an email to Council Member Gardner where he stated that he has a total of 32 large Cypress trees on this lot and provide a beautiful landscape accompanied by various other trees and that he had noted that after Urban Forester Conway and City staff had • injected the tree with nutrients that they still found a 23% decay and while subjectively a tree with 40% decay is considered a potential hazard. He went on to say that those small trees in the photos are certainly small and that he would of course like a larger tree such as a 32 inch box Cypress that grow quite large and tall and provide greenery and aesthetic beauty. He stated that the issue is that those small trees were planted about a year or so ago. Mr. Matoon stated that when you look at the photos in the report is that beyond the debris and that he certainly Parks, Beaches fc Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 7 understands that trees are not removed just because of debris but noted that if you take a look at the sidewalk that was replaced a couple of years ago those roots are cut along that sidewalk and his major concern is that when you take a look at the angle of the tree of where it sits you can clearly see that the tree leans towards the house and with those roots cut and acknowledging a 23% tree rot disease within the tree trunk you are talking about a 17% before it is noted as dysfunctional or a hazard. He noted to the Commission that he is the one that is living in front of the tree and if someone tells you that well you are 17% off from the tree rot necessarily causing a hazard and that he has lived in CdM for a number of years and has seen these larger trees come down in storms. He reiterated that his concern is that he would sweep off the pods and the mess but noted that this tree would never be planted today because of its size and asked that the Commission look at the size of the trunk and that the actual size of the tree takes the entire space between the sidewalk and the curb and that it is actually pushing the curb out. His main point is that when you cut the roots of the side of the tree towards the house it will push the curbing from the other side and your take a look at the angle and size of the tree over the house and noted that it is just too large and that with the amount of rot and the propensity for storm and wind damage that it just might have to be removed when it has already caused a lot of damage versus this opportunity to remove the tree and replace it with the appropriate type of tree for that space. He noted that to Mr. Vandersloot he would replace it with two trees. Jan Vandersloot stated that the requirement for getting 60% signatures from 20 properties when the G -1 states that the applicant must submit the petition with a minimum of 60% of a maximum • of 30 signatures and that the attached map displays 31 properties on it not 20 and the signatures are from both the top and the bottom areas and in actuality there should be 60% times 30 or 18 signatures. Secondly these trees are very pretty and that there are several trees in that area and the City in the past has actually fixed the gutters and asked the Commission to review the pictures that he submitted and noted that having the roots cut and you can see that these other trees have had their roots cut in order to accommodate the size of the tree and noted that there are more then a dozen on the street that have had that kind of treatment. Mr. Vandersloot noted that the curb has somewhat bowed out to accommodate the tree and that the point is that the City has a policy of retaining trees and has done yeoman's work in the past to retain trees in that section of CdM and that this tree should not be removed as it would cause a precedent for getting rid of other trees on that street. He went on to say that the City has done work to accommodate the tree and urged the Commission to retain the tree. Commissioner Garrett asked Dr. Vandersloot if he lived in a house below that tree would he have any concern whatsoever with the root pruning and the angle of the tree as it leans. Dr. Vandersloot stated that he has a tree in the back that leans like that but has some rot but otherwise appears healthy but he realizes that is a consideration but assumed that there is a standard for 40% rot as opposed to 23 %. Commissioner Garrett stated that he is sure that this is not an exact science and if the tree fell on your house he was sure that the neighbors would not care if it was 23% or 40% rot. Dr. Vandersloot stated that there are a dozen other trees that have had this kind of treatment and noted that it is the bottom of the root that is hold the tree and not the top. He noted that trees can be removed because of hazards and that this tree does not meet that definition nor the definition for signatures. Commissioner Garrett stated that he is personally just looking at the safety part of having a tree like that in front of a house. Parks, Beaches li Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 8 Commissioner Lugar asked about side root stability versus top root. Superintendent Sereno stated that all trees in the City have some kind of rot and obviously trees of this age have more. He noted that there is a lot of stability that is created by the upper roots and that is why the G -1 states that they will only root prune one side of the tree and that it must be a year or two later to root prune the other side. Commissioner Lugar asked if staff could say that the tree is unsafe. Director Harmon stated that he did not believe that it is a fair question and went on to say that that staff does their best to test these trees but cannot tell the Commission that these trees won't come down. Commissioner Ruzicka stated that there is an empirical standard that someone has devised of 40% is the threshold and that this one is at 23 %. Commissioner Allen noted her concern about the 31 properties but only 20 were done but noticed on the petition that the first two are two property owners on one property and that there could be more like that but if we are not at 60% then we should not be discussing this. Director Harmon stated that staff does not have that answer but that there could be two owners • for one property but if that is something that the Commission wants staff to come back with that could be done. Mr. Matton stated that he dealt with the addresses that were provided by the City but frankly there are a couple of homes that have been converted to a full lot from a dual to a single but noted that he received no negative responses. Chair Brown closed the oublic discussion Chair Brown asked if there was a motion. Commissioner Lugar stated that he wanted to take exception from Commissioner Garrett and from Director Harmon noting that he believed his question was fair as far as safety because everyone is arguing safety and who are we as we are looking at our professional staff to give us the appropriate feedback and recommendation. Director Harmon stated that staff is not recommending removal because it is a hazardous situation but if you are asking me if that tree is going to come down in the next 1 -2 years then how could you know. Commissioner Garrett stated that if it was a hazardous situation you would just go to the City Manager and have it removed. Commissioner Lugar stated that this is exactly the argument by the applicant. • Motion by Commissioner Lugar to deny the request for reforestation on a City FlowerinE Gum tree adjacent to 414 Narcissus. Motion carried by the following vote: Ayes: Allen, Brown, Lugar, Ruzicka, Trapp Noes: Garrett Parks, Beaches 8 Recreation Commission Regular Meeting September 4, 2007 - 7pm • Page 9 7. Temporary Lights at Bonita Canyon Sports Park. Director Morgan stated that this issue was formatted so that the Commission could make the decision on whether to allow temporary lights at field #5 at BCSP. He stated the public notice was made to over 950 addresses; over and above what is required. Superintendent Levin stated he had received a letter from Tom Anderson from NM Soccer Club and that he did receive one phone call from a resident on the Port streets and that he believes that temporary means that some day they will be permanent. Commissioner Allen stated that she appreciated the public outreach that was done. Chair Brown opened the public discussion Tom Anderson, NM Soccer Field Coordinator stated that his soccer club is a non - profit organization and that serves exclusively in the Newport -Mesa area and noted that Club Soccer is usually the next step once children have moved from AYSO. These are fore kids that continue after elementary school years. He stated that there are 25 teams with over 350 children, more then 275 of them are NB residents with 64% girls. He stated that these lights would not be shining into any homes and urged the Commission to approve the request. Pam Brusic stated that she was not thrilled to have the lights but that it is the continued activity of the park and the City negotiated that an agreement was made not to have lights and believes that if temporary lights are granted that they will eventually become permanent. . Chris Anderson stated that she lives next door to Ms. Brusic and supports the use of temporary tights. Melissa Leisure stated that she was here for Ms. Meckler and that she urged the Commission to approve the temporary Lights. Chair Brown closed the public discussion Commissioner Ruzicka stated that this request is not permanent and that should the lights become an issue that homeowners should call Park Patrol and that the Commission would review this again. Commissioner Allen stated that at any of the other sites where temporary lights have been approved that they must come to the Commission every year for approval and that if something is not working that the Commission can reject the use of lights in the future. Commissioner Garrett stated that this park is far enough away from the residents that he believes that this will not cause any problems but if it should there are ways to handle the situation. Motion by Commissioner Ruzicka to approve the request to place temporary lights at field #5 at Bonita Canyon Sports Park by Newport Mesa Soccer Club. Motion carried by acclamation. 8. Marine 1/1 Monument at Castaways Park. Commissioner Garrett stated that Castaways has been selected for the site of the memorial because it is visible to Coast Highway and that it will have minimal view impact. He stated that the Committee is very excited. • Chair Brown opened the public discussion Jan Vandersloot stated that he has been instrumental in the Castaways Park and that he supports the monument being placed at this park. Parks, Beaches & Recreation Commission Regular Meeting September 4, 2007 - 7pm Page 10 Chair Brown closed the public discussion A consensus vote was taken and the Commission believes that Castaways Park is a great location for the 1 / 1 Marine Memorial. COMMITTEE REPORTS - Chair Brown asked if anybody was interested in switching Committees Parks - Director Morgan stated that a meeting would be held in October. RSS - Nothing to report. Budget - Nothing to report. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Superintendent Levin stated that he will bring some additional information to the commission in November/ December. Other —Santa Ana River Vision Plan- Commissioner Trapp stated the committee has met to refine the mission statement and goals. —1 /1 Marine Memorial Committee- Discussed above. — MarinaPark - Commissioner Garrett stated there were some issues with the American Legion and that a meeting had been scheduled for September 26. Laura Curran asked if any design plans were available for the Back Bay View Park. Director Morgan stated that he was unaware of any concept plans that were available at this time •FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: Fire pit discussion - safety; regulate what is burned • Possible implementation of Parks & Rec Foundation. • G -1 Policy Discussion ADJOURNMENT- 8:55pm Submitted by: \J Teri Craig, Admin Assistant • Parking Signage at Back Bay View Park • Dog Park • Updates on Parks S V, • TO: FROM: PB &R Commission Agenda Item No. y October 2, 2007 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: September Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works. • Department on numerous projects in planning and construction phases which include: Coastal Peak Park, new medians on Superior Avenue and Irvine Avenue, the Back Bay Science Center, and the additional Coast Highway medians and plantings being installed in Corona del Mar. 2. Parks staff provided traffic control measures for the "Taste of Newport" and "Race for the Cure" events. 3. The Newport Coast Landscape Maintenance Contract with Park West Landscape Maintenance (PWLM) reached its five year term. Request for Proposals were sent out to eighteen vendors. PWLM was lowest bid, and staff is presently seeking City Council approval for the contract and funding. 4. The new Santa Ana Heights Fire Station was completed, and the landscape and irrigation is now on its "Plant Establishment" period. 5. The Mariners Park Ballfield/Park Renovation Project is underway, and we are shooting for a March 1, 2008 opening for the new ball field. 6. The City Council approved for Fiscal Year 07/08, two new positions for the Parks Division; Park Maintenance Supervisor and Groundsworker II. We are currently in recruitment for both positions and will be holding final interviews in the next • few weeks. Upcoming Activities for October 1. The planting of replacement shrubs and ground covers will continue Citywide. • 2. All park and facility turf areas will be renovated, aerated, fertilized, and fields will also be top - dressed by contract. 3. Continue to work with prospective donors on tree and bench donations. Trees Division Activities During the month of September, 902 trees were trimmed, 8 trees planted, 3 trees removed and crews responded to 8 emergency tree calls. 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Corona Del Mar area, as part of the City's overall grid trimming schedule. Also, approximately 255 coral trees throughout the City of Newport Beach have been pruned to mitigate potential limb failure during the storm season. Additionally, crews will begin to prune trees in the Newport Coast area as scheduled from October through May, which is part of the maintenance agreement between the City and the Newport Coast Community. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree Maintenance Division, and West Coast Arborists staffs have resulted in the • root pruning of 882 trees to date. This effort will mitigate any potential property damage from City tree roots and provide for tree longevity in the urban forest. The extensive work includes root pruning, root barrier installation, and hardscape repairs at each tree site. 3. The attached Tree Activity Report summarizes requests and field activities performed during the past month. 4. At the August 7, 2007, Parks, Beaches and Recreation Commission meeting, the Commission provided staff with direction to obtain a final signature on the petition that was in question for a reforestation request at 4200 Campus Drive. Staff received the signature requested by the Commission on August 16, 2007. Beach Maintenance Activities 1. With the successful completion of the summer season, Beach Maintenance staff is assisting the Storm Drain Division in preparations for the coming winter season. Crews installed a new 8 -inch, 4,500 gallon per minute de- watering pump at 40 Street and Channel Park, along with new hard line piping. The pump will be utilized during periods when rain events and high tide occur simultaneously. The pumping of the water from the storm drain systems during • these periods reduces the potential for street flooding and private property damage. The pump is housed in a sound reduction compartment which reduces the operational noise levels, which is a welcome change for area residents, since the pump is operated at all hours of the day and night. The pump has been enclosed with white vinyl fence panels, which is a welcome change from the old and worn chain link fence that housed the former pump. This decorative vinyl product is maintenance free and its light weight design makes for easy assembly and storage. The new higher capacity pump and decorative enclosure is a welcome addition for area residents who live in one of the City's most low lying areas. 2. The Beach Maintenance Crew has been assisting in the labor intensive task of removing inlet guards in front of area catch basins, with the winter season just around the corner. The inlet guard has proven to be one of the best structural improvements that the City has made in its fight to keep debris from finding its way into our harbor and ocean. The program which was implemented by the City five years ago, and continues to grow, as high pedestrian traffic areas continue to be targeted 3. In order to meet the NPDES mandates for the storm drain cleaning, the City's cleaning contractor has commenced the annual labor intensive maintenance task of inspecting, and cleaning the 3,168 catch basins and 16,479 lineal feet of open drainage ditches within the City. Justin's Jetting, which has been performing the work for the past four years, will be using two vacuum trucks as well as hand crews in order to have all drainage • systems cleaned before the start of the rainy season. As a result of using contractual assistance, the Storm Drain field personnel will be able to catch -up on deferred maintenance of the City's extensive tidal valve system. Additionally, they continue to maintain the catch basin filter and inlet guard programs associated with clean water programs. 4. Staff has commenced the annual cleaning of the 600 plus trash receptacles which are placed throughout the beach areas and in the high profile commercial districts. These cans really take a beating during the summer season, and always get some much needed sanitizing this time of year. See attached General Services Department, Activities Report for August 2007. Very respectfully, Dan P. Sereno Parks and Trees Maintenance Superintendent • Rick Greaney Operations Support Superintendent Attachments: (A) Tree Activity Report 2007 -2008 (B) General Services Department August Activities Report 0 � ......... Ow r\ �} / CL E / £ } ! @ a t ƒ3 CL a / \f 2«) §aE CL E« CL 06 (D \2 GG7 2 « �@/ g° A � / j k n_ o o X4#4 r¥ � o$ CM + 0 + �$ > \ c \ ) w f § \ . k � / CL E / £ } ! @ a t ƒ3 CL a / \f 2«) §aE CL E« CL 06 (D \2 GG7 2 « �@/ g° A � / j k n_ o o n o$ CM n ) k � $ w 0 0 o o= o 0 0 / . n n o 2 N o r o 2 7 ƒ k H $ & CD Ix $ ) § > i < $ / $ a k / 7 ( W cn 0 i § e 7 § J J § 7 w } § § ® \ i 8 § ° ƒ § e $ ) k O > t of § E § a / CL E / £ } ! @ a t ƒ3 CL a / \f 2«) §aE CL E« CL 06 (D \2 GG7 2 « �@/ g° A � / j k 0 CLAIM REMOVALS Fiscal Year 2007- 2008 MONTH TREE # LOCATION July-07 August -07 0 n PROBLEM TREE REMOVALS Fiscal Year 2007 -2008 MONTH TREE # LOCATION Jule August -07 • • 0 August 2007 General Services Department Activities Report THIS MONTH THIS MONTH LAST YEAR TOTA TO DATE TTD LAST YEAR ASPHALT /CdNCRLPM Street Patching (Tons of Blacktop) 504 250 751 479 Sidewalk Repaired (sq. ft.) 4,535 5,390 12,620 8,635 Curb & Gutter Replacement (lin. ft.) 630 326 773 823 Sweeping, Beach Cleaning, Demo Materials (tons) 475 462 813 857 Asphalt/Concrete Recycled (tons) 320 217 745 472 SIGNS & TIRAFFIC MARKTNGS Signs Made 78 34 119 192 Signs Installed 163 348 381 497 Decals 329 30 529 38 Special Purpose Signs/Banners 175 58 227 111 Street Striping (lin. ft.) Added /Replaced 174,188 274,688 174,891 275,907 Pavement Markings (including reflective) 292 411 310 631 Parking Stalls 0 0 0 8 Curb Painting (lin. ft.) 10,609 9,248 29,479 16,467 Thennoplastic(lin.ft.) 0 1,657 4 1,657 Sign Posts Installed 23 43 40 76 0ZAFFm Graffiti Incidents Removed by Staff 295 202 742 708 Graffiti Incidents Removed by Contractor 103 71 186 147 REFUSE COLLECTION Residential (tons) 3,467 3,591 6,843 7,054 Liquid HazMat Incidents 21 12 27 20 E -Waste Incidents 51 25 91 53 U -Waste Incidents 12 10 25 31 Recyclables (tons) 850 1,070 1,868 2,112 TREES . Trimmed by Staff 288 133 421 206 Trimmed by Contractor 846 1,751 1,573 3,854 Removed 0 14 14 14 Planted 8 74 14 74 Roots Pruned by Contractor 0 0 0 0 Roots Pruned by Staff 21 13 87 17 pa�{dMQTTY% '� y Hor:.� iegY e Repairs 322 324 584 621 Preventive Maintenance Completed 85 81 153 141 PM Labor Hours 193 173 336 262 Beach Area Refuse (tons) 137 101 e'' -. r 288 209 Beach Debris (tons) 89 107 219 244 C� e/ Gutter Miles Swept 5,443 5,357 10,731 10,349 Sweeping Debris (cubic yards) 602 564 1,206 1,174 Storm Drain Debris (cubic yards) 45 0 85 0 A P('V 'fA a r Fa To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 7 — Reports on the activities of the Senior Services Division. • Item 3 October 1, 2007 Recreation Q Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches Et Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS SOFTBALL - Ninety teams began the fall slo -pitch softball season the week of September 10. The trend has been an increase in Co -ed teams: a total of 51 compared to 39 men's teams! A grand total of 450 games are scheduled this season! A limited flight softball is now being used at Grant Howald Park (CYC), in an effort to reduce the number of balls hit over the fence to address resident concerns. BASKETBALL - Eighty -six teams began league play September 12. Fall marks the first time the new Newport Coast Community Center Gym has been used for league play. A total of 12 leagues and 5 different gyms are hosting the 440 games scheduled this season! VOLLEYBALL - Drop -in volleyball continues to bring 25 to 30 players each Friday evening at the West Newport Community Center. Organized co -ed league play is also offered Thursday evenings at the Lincoln School gym with approximately 20 teams participating per season. 0 YOUTH SPORTS YOUTH SPORTS COMMISSION - The fall season allocation schedule began September 4 with six youth sports commission member organizations, along with adult softball, adult soccer, and the club sports organizations sharing our limited resources of 23 City sports fields! YOUTH FLAG FOOTBALL - The very popular Flag football program for boys and girls in 3 -8th grade has grown over 33% from last year with over 330 participants! Nearly every team in the program is at a capacity of 16 players! There are a total of 11 teams in the 3rd -4th grade "C" division and 10 teams in the 5th and 6th grade "B" division. Each team will practice one day a week with games scheduled Friday evenings at Bonita Creek Park beginning September 28 from 4:30- 9:30pm. The 7th and 8th grade "A" division has 2 teams, (24 players), practicing at Eastbluff school. Games will be held in the City of Costa Mesa beginning October 6 at the Farm Sports Complex. The combined dual -city League will have 6 teams: (2 from Newport Beach and 4 from Costa Mesa.) A big thank you to Costa Mesa for working with us to accommodate a combined league! TEEN PROGRAMS YOUTH COUNCIL - Applications for 2007/08 Youth Council were accepted through September 26. All City of Newport Beach residents, Harbor, Sage and CdM High School students are eligible to apply. The Council will be selected at the end of September with the first meeting held on October 15. . FIELD TRIP - The 5th annual NAC Day on the Bay is scheduled for October 3rd from 2:00 - 4:30 p.m. at the Newport Aquatic Center. The 7th and 8th grade students will walk from Ensign Junior High to' the Newport Aquatic center and enjoy an afternoon filled with kayaking and outrigger fun! Recreation Staff will be cooking up Hot Dogs for the teens to enjoy! CONTRACT CLASSES Recreation Fr Senior Services Division Monthly Activities Report Page 3 After months of recruiting and interviewing potential contract instructors to implement programs at . the Newport Coast Community Center, 30 instructors were brought on board to be a part of the Newport Beach Recreation division team-. Instructors attended orientation September 6 so they were prepared when classes began. During the week of September 10, Newport Coast Community Center hosted a class sampler week where nearly 1,000 participants sampled classes and met the instructors. Roughly 60% of the sampler participants were from the Newport Coast community. Fall classes began on September 17. With the holidays around the corner, staff has been working on winter programming. In an effort to meet the needs of the community new instructors have been interviewed and staff is specifically recruiting contractors to implement additional teen programs. class registration for the Newport Coast Community Center begins November 13 for Newport Coast residents only and registration for all other Newport Beach classes begins November 26. YOUTH PROGRAMS Q lr vl Program began September 4 and will operate daily from school dismissal time until 6pm. ACTIVE Kidz is designed for youth in grades Kindergarten through 6`h grade. Daily activities include homework, arts and crafts, computer lab and non- competitive games! All sites are currently working to maximize registration by attending Back to School Nights and working to build a collaborative relationship with the principals and teachers at the schools. ACTIVE Kidz is hosted at 3 different locations: Mariners is booming with 42 kidz; CYC — 24 kidz; and West Newport Community Center —22 kidz. TRAiNiNGS - All After- School staff attended the Recreation Leader Consortium training on September • 22 in Costa Mesa focusing on teaching new creative games for every occasion and great fall Crafts for the children. Dr. Gale K. Gorke is scheduled to train Recreation Leaders on October 6 at the Newport Coast Community Center which will cover leadership, games and activities, and how to work with children! PRE - SCHOOL 101 - The beginning of the new school year has been exciting with Pre - School 101! The first class began September 17 at Mariners Library with 10 three and four year olds enrolled and on Tuesday September 18 there were 15 enrolled at the Newport Coast Community Center. This program, which assists children on their road to kindergarten readiness, has been a huge success. FACILITIES USE AND REPAIRS Durine the Deriod of Aua 16. 2007 - SeDt 15. 2007 there were: • 28 Picnic /Park Area Rentals • 23 Room Rentals • 10 Field Rentals • 5 Gym Rentals Park /picnic area rentals have increased during this period, as is typical during this time of the year. • _ There were total of (2) wedding reservation rentals for this period: Inspiration Point Park- September 8, 2007, 20 people Peninsula Park Field - September 14, 2007, 75 people Recreation Ft Senior Services Division Monthly Activities Report Page 4 PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are • the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of August Park Patrol had the following contacts: 1. Requested Calls 0 70 with Youth Sports Groups 0 26 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, advised vehicle to stay of Lincoln blacktop area, reported unlocked goats at Bonita Creek field, advised youth sport teams to obtain proper permits at Bob Henry, Bonita Canyon, Bonita Creek, and Grant Howald Fields. Reported over - watered field at Eastbluff, reported unauthorized adult soccer practice at San Miguel Field, stopped kids riding scooters on Buffalo Hills Field, advised a group at Bob Henry they can't block off field, reported football field fence down at Bonita Creek, stopped kids golfing on Peninsula Field. Resolved a dispute between youth soccer and baseball over field use, Advised a group to stay off closed field at Bonita Canyon. 0 17 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. Assisted with a wedding reservation at Peninsula Park, checked and monitored a birthday reservation at San Miguel Park. 0 87 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, locked an open window at West Newport CC, unlocked community center at Carroll Beek for a scheduled reservation, checked on a birthday party event at Bonita Creek. • 0 5 Playground checks - checked all playgrounds for safety issues and vandalism, removed beer cans from Channel Place Park, reported graffiti at Lincoln, stopped golfing at Channel Place Park. 0 29 other- checked and monitored film permit activities, stopped fishing in West Jetty View Park, advised mate to pour out alcohol at Irvine Terrace Park, reported missing park emblem sign at Peninsula Park, advised a commercial photographer at Little Corona Beach to obtain a permit, stopped a man from doing commercial car washes at Carrot( Beek, issued a citation for a dog off leash at 38`h Street Park, reported tire tracks on grass at Ensign View Park, stopped a group playing roller hockey on Arroyo basketball courts, stopped kids skateboarding at Ensign View Park, stopped golfer at Galaxy View Park, removed chairs saving public parking spots at Peninsula Park, advised a man to pour out alcohol at Bonita Creek, Inspiration and Lookout Points, assisted lifeguards with an illegal wedding on the beach, reported sprinklers running all night at Arroyo, stopped a group giving tours and riding Segway vehicles in Peninsula Park on the grass, assisted Code Enforcement with taking photos at a restaurant. 0 5 Pre -event check 0 Post -event checks 2. Public Contacts 0 43 education 0 8 alcohol 0 62 dog related • Written Warnings Issued- 0 - Citations Issued- (3) 1 for a dog off leash at 38`h Street Park, 1 for a parking violation at CYC, 1 for a disabled parking stall violation at San Miguel Park Additional Information - Last month we experienced issues and complaints from the community regarding dogs being off the leash at 38`h Street Park. We posted additional signs Recreation Et Senior Services Division Monthly Activities Report Page 5 at the park and increased our patrols of this park. The signage and increased patrols seem to have resolved the problem. We did issue 1 citation at this park this month to an individual . who had been previously warned. After removing some of the landscaping at Channel Place Park, we have seen a major decrease in the amount of homeless individuals - living in and using the park to drink alcohol. The Police Department reported a significant decrease in this type of activity at this park as welt. As a result, we are able to offer a safer environment for the community who utilize this park. SPECIAL EVENTS PERMITS As of September 15, 2007, 207 Special Event Permits have been -processed /issued for the year. Those events of note for this period are: Family Movie Night #2 Peninsula Park Field, August 23, 2007 Attendance: 1000 CNB Arts Concert in the Park Bob Henry Park, August 26, 2007, Attendance: 500 Lido Yacht Show Newport Harbor, September 6 -9 2007 Attendance: 2000 Pacific Coast Triathlon Crystal Cove State Park, September 9, 2007, Attendance: 1100 CDM Car Show CDM Beach Parking lot, September 9, 2007, Attendance: 2000 CNB NCCC Grand Opening and Sunday Funday NCCC /Ridge Park, September 15 -16, Attendance: 2000 Taste of Newport Fashion Island area, September 14 -16, 2007, Attendance: 60,000 RECREATION EVENTS / PROJECTS NEWPORT THEATRE ARTS CENTER LOBBY EXPANSION - A pre - construction meeting was held September 24 with Big West Construction. Big West is scheduled to begin construction on the lobby expansion on October 8 and scheduled to be completed in 50 working days. The addition will allow the NTAC to better • accommodate performance receptions and intermissions which have been a continual challenge for the theatre over the years. MARINERS PARK - A pre- construction meeting was held with Environmental Construction on September 26 to kick -off the rebuilding of the Mariners Baseball field. The project also includes hardscape upgrades and landscaping enhancements. The project is scheduled to be completed by March 1, 2008 in time for Newport Harbor Baseball's opening day! The playground at Mariners Park will remain open during construction. SUNSET RIDGE PARK - City Council approved an agreement with EPT Design of Irvine for landscape architectural services for preparation of the Sunset Ridge concept plan and community outreach. Staff will be moving forward working with EPT in the coming months to complete the concept plan and community outreach. MARINA PARK - During the past month staff met with community Aquatics experts to form a business plan for the future Marina Park Sailing Center to assist with concepts for the proposed facility. NEWPORT COAST COMMUNITY CENTER - The City was officially given building occupancy of the Newport Coast Community Center on September 6, and opened its doors to the public the following day. Free sampler classes were offered during the week of September 8 - 14, with over 1,000 registrants. Tours of the center were given during that week by staff, and the initial response from residents was been • overwhelmingly positive. The grand opening for the center was held Saturday/ Sunday, September 15 -16, and extremely successful. A dedication and ribbon cutting ceremony took place in the gymnasium on Saturday, followed by Taste of Newport Coast restaurants on the patio. Attendance was over 250. The 5`" ;Annual Sunday FunDay event was held the following day in both the center and in the neighboring Newport Ridge Park. Activities included live music and entertainment, arts and crafts, bounce houses, and class demonstrations. 11 • L Recreation 9 Senior Services Division Monthly Activities Report Page 6 Attendance for this event was estimated at 2,000 participants! Special thanks to the Newport Beach Fire Department for their barbecue and staff who cooked almost 3,000 hot dogs Sunday afternoon. Classes started in full swing on Monday, September 17. The center has had over 700 enrollees in programs and classes so far, and that number is expected to rise as more classes commence this fall season. The center is making use of its 30 new contract instructors, offering numerous dance, fitness, music, gymnastics, and acting classes in addition to already successful city -run programs like Pre - School 101. Classes cater to a myriad of ages, from pre - crawling babies to seniors. Recreation Et Senior Services Division Monthly Activities Report Page 7 • To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report The community is invited to join in the unveiling exciting new plans to re -build the OASIS Senior Cent On hand will be the architect, City officials, staff at Building Fund Committee members will be available fa questions. No matter what age you are, you will want to have a future that is filled with engaging, forward thinkine activities. Come and be a part of the future and see wl citizens of this community can look forward to. QiiubLe -oFood - aDthlh Saturday, October 6t' OASIS Senior Center 800 Marguerite Ave, CDM 2pm to 5pm CLASSES BEGIN - Coastline College classes returned with record breaking attendance in all classes had to turn people away. We are fortunate that some senior fitness classes have been added at the Newport Coast Community Center which will accommodate the overflow. We will be keeping careful tabs on the numbers who are registering at the new facility. TRANSPORTATION - Our Transportation Supervisor and Center Director met with Hoag Hospital Community Medicine to discuss the transportation program. They discussed areas in which the program is having trouble serving clients and how having an additional part -time contracted program might work to help on our busiest days in order to prevent "turn downs ". We requested a proposal from South County Senior Services which has come in at $400 a day. Hoag is currently looking at the proposal and our transportation supervisor is looking into how this additional service would operate. Hopefully we will have the service in place next month. LECTURE - OASIS held a medical lecture given by UCI on the topic of Prostate Cancer. This is a cancer that affects a one out of every six men. Early detection is the key to successfully treating prostate cancer and advances in treatment have improved survival. Dr. David Ornstein was the presenter. NEW GROUP - The newly formed group, the Trail Trekkies, took this months hike in Casper Regional Park. The walk was 3 miles and ended with a picnic lunch. PANCAKE BREAKFAST Is BACK - The ever popular monthly pancake breakfast has returned. This "friendraiser" is organized by the Friends of OASIS and has been a long standing tradition. Recreation £t Senior Services Division Monthly Activities Report Page 8 Senior Open House - On September 13, OASIS staff held a Senior Open House at the new Newport Coast Community Center. Tours were provided for 200 people to see the new facility while • enjoying light refreshments and provided information on senior classed being offered to the seniors. Rummage Sale - The Friends of OASIS Rummage and Boutique Sale began collecting donated items on September 17. The two week collection period culminates with the annual sale on September 28 Et 29. India Lecture - Philanthropist Dr. Raj Desai spoke on "Project Deaf India and Preventing Deafness in Older Adults." He also provided tips on preventing deafness in older adults. • • Recreation 8 Senior Services Division Monthly Activities Report Page 9 • • 1] S r i i r i PB &R Commission Agenda Item No. October 2, 2007 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the tree donation request at Castaways Park, and provide direction regarding future additional donated trees in Castaways Park. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from Mrs. Robert Talbot (Attachment A) to donate a tree at Castaways Park. The donated tree will be a Coast Live Oak tree, and will be planted from a 36" box container. Staff selected this particular tree variety that will be welcome enhancement to the proposed location (Attachments B & C). Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy 13- 17, is "Donated for Robert T. Talbot". If approved, this tree donation will replace a tree that died and was never replaced. There are currently 18 dedicated trees with dedicatory plaques at Castaways Park. Staff reviewed this Park for additional tree donation sites, and feels that the Park may have now reached full capacity for future tree donations. Once this donation is considered, staff recommends that this site be closed to any future additional tree donations, and asks the Commission to provide direction in this regard. • Mrs. Talbot, Council Member Don Webb, Castaways Homeowners Association, and Dover Shores Community Association have received a copy of this report and a notice of the Commission meeting. n u • • Attachments: (A) (B) (C) Mrs. Talbot's Gifts for Tomorrow Order Request Form Picture of proposed planting location Aerial of the proposed planting location Rug 16 07 10:54a Robert T. Talbot 9498540614 P.1 • r 1 �J 0 Gifts for Tomorrow Order Regfaest Form air Contact Information MRS 'RD iss_(LZ_LE%6T Nome Mailing Address —� Phone $ignoNre DEDICATION PLAQUE INFQ Donors may elect to provide a dedicamrlr plaque if the ' value of the donation is greater [han S 1.000. Contact city mf( for more information. r R' Yes, I am interested'n dedicitory plaque for my donation. k,.. Plaque is donated for, i ' f ?nlaE2T %•r9[.43 o7 i r First Name Last Name I 0 , L 0 I IT • PARKS, BEACHES AND RECREATION COMMISSION PARK DEVELOPMENT COMMITTEE MONDAY, October 8, 2007 @ 8:30AM CITY COUNCIL CONFERENCE ROOM AGENDA 1. Call to Order 2. Public Comments Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. 3. Committee Comments 4. Discussion of Park Development Projects - Outreach for Sunset Ridge 5. Adjourn Distribution: Debra Allen Council Member Webb Public Notified: Phillip Lugar Mayor Rosansky Ken McKay Tim Brown Council Member Selich Jan Vandersloot Wes Morgan Homer Bludau Laura Curran Sean Levin Steve Badum Louise Greeley Dave Kiff Mike Sinacori Mike Lombardi Mark Harmon Wayne Rose Dan Serreno • - • CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT a V "01 Agenda Item No, 11 September 25, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Michael J- Sinacoh, Principal Engineer 949 - 644 -3342 or msinacori@city.newport- beach.ca.us SUBJECT: SUNSET RIDGE PARK - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH EPT DESIGN FOR CONCEPT PLAN EFFORTS RECOMMENDATION: Approve a Professional Services Agreement (PSA) with EPT Design, of Irvine, for Landscape Architectural Services for preparation of the Sunset Ridge Concept Plan and Community Outreach at a not to exceed price of $155,015 and authorize the Mayor and City Clerk to execute the Agreement. • DISCUSSION: In the spring 2005, staff solicited qualification statements for the subject project and four firms responded. On April 12, 2005, RJM Design Group was retained to complete the Sunset Ridge Park Master Plan for a not -to- exceed fee of $70,000. Approximately $30,000 of this contract was completed before the project was put on hold due to the land acquisition issues with the State. RJM's contract has now expired and staff has re- evaluated the statements previously received and are recommending that concept design services be authorized to EPT Design (EPT). EPT previously performed community outreach and prepared concept plans for the 30 -acre Bonita Canyon Sports park in the 1990's. EPT's scope of professional services will include the preparation of the preliminary concept plans for both the west and east portions of the park and community outreach in concert with the City staff. Once the outreach is completed, a final concept plan will be prepared. EPT's efforts will include preliminary soils analysis to determine the necessary steps and amendments to construct the park. In addition, a preliminary geotechnical analysis will be conducted, which will be a separate contract outside of the EPT PSA. Environmental Review: • CEQA documentation is not required for design services. CEQA determination will be prepared during the completion of the final construction documents. A Sunset Ridge Park — Approval of Professional Services Agreement with EPT Design September 25, 2007 Page 2 Funding Availability= The EPT Design PSA is for a not -to exceed fee of $155,015. Staff also anticipates • approximately $25,000 in preliminary geotechnical evaluation for the site. There are sufficient funds available in the following accounts for the project: Account Description Account Number Amount Sunset Ridge Park - Design 7021- C5100515 $ 150,000 Sunset Ridge Park Master Plan 7015- C5100790 $ _5,015 Total: $ 155,015 Prepared By- WK ael J. Sinacori, P.E. Principal Civil Engineer Submitted by- ENT G. Bad MENT RECREATION AND SENIO ep um, Director SERVICES DEPARTMENT • Wes Morgan, Director Attachment: Professional Services Agreement • • • lond,<npe or<haeaure I u.hon design I pin�n��g 7 September 2007 Mr. Michael John Sinacori, P.E. City of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Re: Sunset Ridge Park Newport Beach, CA Proposal for Landscape Architectural Services Dear Michael: Thank you for the opportunity to provide our proposal for landscape architectural services for the Sunset Ridge Park proved. We look forward to the possibilities of contributing to this special project and we are committed to providing you with outstanding design and professional services. We realize one of the first important steps to the success of this project is the community outreach process. This process was instrumental in developing the program for the Bonito Canyon Sports Park that we completed several years ago. Through these efforts the community felt a part of the park development and contributed greatly to the success it is today. EPTDESIGN is committed to working closely with the city staff on this outreach. Please do not hesitate to call if you have questions regarding the enclosed proposal or if you require any additional information. We look forward to waking with you and your team on this project. Regards, Richard H. Vanderwood, Jr. ASIA Principal m z landscape mchire<rare 1 orbon de,i,n I planning Sunset Ridge Park . EXHIBIT A — $COPE OF WORK for Londs pe Architectural Services _. 7 September 2907 Page 2 of 7 EXHIBIT 'A' Sunset Ridge Park Newport Beach, CA 7 September 2007 Proposal for Landscape Architectural Services I. SCOPE OF WORK A. Basic Services 1. Conceptual Design 2. Project Meetings B. Design Team EPTDESIGN - Prime Consultant Principal -in -Charge - Richard Yanderwood Associate - Carrie Ry6czynski Project Manager - Nathan Siems Urban Resource -Civil Engineer Principal - Kelly A9uerre Ron Yea and Associates - Architect Principal - Ron Yea Soil and Plant Laboratory - Agronomy Agronomist - Jack Demonte C. Project Scope EPTDESIGN shall provide landscape architectural design services for the two sites as delineated on the aerial view plan provided by the city. Design services include preparation of conceptual level plans for the following program: 1- Perimeter skeet frontage interface along Pacific Coast Highway and Superior Avenue 2. Adjacent housing interface along Northern edge I Site hardscape and landscape design for the project including, but not limited to, sports fields, tot lot, passive picnic areas, restrooms, parking, and potential skateboard park. 4. Explore the possibility of a bridge crossing between the two parcels. r� U EPTDESIGN landsm pe mchBe rture I urhnn design I planning • Sunset Ridge Park - - EXHIBIT A - SCOPE OF WORK for Landscape Architectural Services 7 September 2007 v _ Page 3 of 7 II. SCOPE OF SERVICES A Conceptual Design Phase To complete the Conceptual Design Phase, EPTDESIGN will provide the following services: General 1. EPTDESIGN will prepare conceptual design drawings for the landscape development of Sunset Ridge Park. Process 2. Obtain all documentation related to the project and project site, including site plan, grading and /or topo plans, and any other pertinent documentation. 3. Make one site visit to evaluate site conditions and determine special design considerations. EPTDESIGN will photo document the site and surrounding development for consideration in conceptual design. 4. Prepare a base sheet from available city plans and our site • evaluation. 5. Consider the adjacent developments in overall landscape design concept and material palette for this project. 6. Conduct a thorough review of the applicable codes to determine the landscape requirements this project must satisfy to assist in the decision making process of the design. 7. Conduct a preliminary soil agronomy analysis to determine existing soil conditions to address in design. 8. Present conceptual design plans to the Client and project team for review and comment; revise plans to address review comments. 9. Attend review meetings with the city. 1 o. Attend team meetings with Client and consultants retained for the project, as well as any necessary city, community, Outreach, or agency meetings necessary for approval of the conceptual design; these meetings shall be provided on a time and materials basis. 1 l . Prepare a conceptual construction cost estimate. Products 12. Prepare written narrative describing character and theme of the landscape. Story will be used in the development of design and selection of materials. EPTDESIGN la ndsm pe mchiiecm re I urban deeign planning Sunset Ridge Park EXHIBIT A c SCOPE OF WORK. for landscape Architecturcl Serrices •_ 7 September 2007 _ Page 4 of 7 13. Prepare image board(s) to characterize the landscape concept for the design under consideration. Image boards will include softscape (planting) and hardscape (paving, walls, etc.) materials. 14. Prepare one (1 I rendered, colored conceptual design plan at for the — — landscape areas, conceptual grading and drainage, sheet edges, and perimeter, in sufficient detail to adequately illustrate the landscape concept for the preparation of a cost analysis of the design under consideration. This would include site cross - sections to illustrate topography and site line concerns. The final rendered conceptual design plan will take into consideration comments provided by the city, community groups, and project team. III. ASSUMPTIONS The following items are assumed by EPTDESIGN under this contract: A. The City will provide digital base file for our use in developing conceptual plan. This base file will include topography, boundary and utility information. B. Signage and graphics are not a part of the project scope. C. All work is to be completed in accordance with Federal, Stote and local rules and regulations. • D. The Gy will provide a geotechnical consultant for the project. E. The City will provide a Project Facilitator for community meetings and presentations. IV. EXCWSICNdS The following items are excluded under this contract•. A. Colored illustrative landscape site plon(s) beyond Conceptual Design Phase site plan. B. Reproduction or printing costs for purposes other than coordination with the City and project team. C. Computer plotting costs for purposes other than coordination with the City and project team. D. Preparation and presentation of graphic exhibits or models (for the Client or public agencies) other than those described in the Scope of Services in order to aid the Client in securing approvals for the landscape work. EPTDESIGN • londzrape archite<tme orbon design j plonnieg Sunset Ridge Park EXHIBIT A — SCOPE OF WORK for landscape Architedural Services 7 September 2007 Page 5 of 7 V. CONSULTANT EXPENSES Any consultant hired by EPTDESIGN to perform services in behalf of the City shall be invoiced at cost plus ten percent (10%) unless noted otherwise. _ Billing shall be accompanied by appropriate bac crup. VI. BIWNG PROCEDURES A Unless noted otherwise, invoicing will be on a monthly basis for the portion of the work completed or total fours expended. B. All invoices are due and payable upon receipt. VII. PROJECT SCHEDULE Project Kick-Off Meeting with City ( Silo Evaluation Base Sheet Preparation Conceptual Design Development City Staff Reviews and Plan Adjustments Public Outreach Meetings and Plan Adjustments Presentation to City and Plan Adjustments Final Approval EPTDESIGN 10/1/07 10/1/07— 10/12/07 10/8/07— 10/22/07 10115107 —11119107 11/19/07 — 01/21/08 01/28/08 —03/24/08 03/24/08 —OA/21/08 04/28/08 landscape art hite<mre urban deign plonninq Sunset Ridge Park _ _ • EXHIBFT B — FEE SCHEDULE for Landscape Architectural Services - .. 7Septem6er2007 _ Page 6 of 7 EXHIBIT 'B' FEE SCHEDULE _ A- General EPTDESIGN will provide our services on an hourly, not -to- exceed basis, see attached: Conceptual Design Phase $ 125,000 Aerial Topography and Mapping 10,000 Project Meetings 15.000 Total Fees $150,000 Reimbursa6les $ 5,000 B. Addifional Services EPTDESIGN will provide to the City such addifional services as requested. For addifional services, compensation shall be on an hourly or negotiated lump-sum basis. C. 2007 -2008 • Principal $ 210.00 Studio Director $ 160.00 Associate $ 150.00 Project Manager $ 110.00 Project Captain $ 100.00 Designer $ 90.00 Clerical $ 75.00 Roles are effective through 31 December 2008, and are subject to escalation each year thereaher D. Reimbursable Expenses Reimbursable expenses shall include reproduction, overnight delivery, messenger services and mileage billed at $- 485 /mile. All reimbursable expenses shall be submitted with appropriate back -up. EPTDESIGN will utilize any account established by the City with a local reprographics company for all plotting and printing needs. This account shall be billed directly to the City- EPTDESIGN loud s<vpe vr,64,w, a I urban design plm wing • Sunset Ridge Park EXHIBIT 8 — FEE SQiEDULE for LaMsmpe Architectural Services 7 September 2007 Page 7 o 7 -- • Project Fee Matrix Concepptd Design Process Principal Studio Dir. Assoc. P.M. P.C. Clerical 5210.00 5160.m il.5nm .tl in timm t7sm Totals Site Evolw6on B 1680 2 320 32 r 4800 16 1760 8,560 Base Plan tion - 2 420 3 480 16 2400 31 3410 7 700 7 10 Project Research 4 840 3 480 20 3000 16 1760 6,080 Design 30 6300 9 1440 80 12000 8 880 20620 City Reviews & Plon Ad'ushnenh 16 3360 24 3600 24 2640 _ 9,60D Public Ovkeach 10 2100 32 4800 32 3520 10A20 Project t4armgement 40 8400 17 2720 130 19500 18 1980 11 825 33A25 Meeting, 24 5040 46 6900 24 2640 14,580 PrM,rt EPTDESIGN �S RESOLUTION 2006 -89 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE PURCHASE OF SUNSET RIDGE PARK AND AGREEING TO TERMS AND CONDITIONS ASSOCIATED WITH A PURCHASE AND SALE AGREEMENT FOR THE PARK PROPERTY WHEREAS, the City of Newport Beach and its residents have long envisioned the 15 acres of land at the corner of Superior Avenue and West Coast Highway as a park, including both active and passive components; and WHEREAS, extensive dealings with the owner of the property, California Department of Transportation ( "Caltrans"), have occurred in the nearly thirty years since this property was declared surplus in 1976; and WHEREAS, the City of Newport Beach was successful in sponsoring Senate Bill 124 (Johnson, 2001) which authorized the transfer of Sunset Ridge Park to the California Department of Parks and Recreation from Caltrans for a purchase price of $1.3 million as long as the City entered into an Operating Agreement with State Parks to operate the land as a state park facility; and WHEREAS, further discussions with Governor Schwarzeneggei's administration, • the State Department of General Services, members of the Legislature, and others, have led the City and Caltrans to propose a direct sale of the property to the City at a price of $5,000,000; and WHEREAS, the direct sale would be completed through a Purchase and Sale Agreement, a scenic easement, and deed restrictions that would provide that: The $5 million be paid in three installments and at 4.75% interest; The property must be used as a park consistent with the current Open Space - Active (OS -A) zoning; and The City agrees to a 197,920 square foot Scenic Easement that would allow only uses of the property that are consistent with the OS -A zoning in place as of the date of this Resolution with the exception of permanent structures and pavement in the Scenic Easement Area. WHEREAS, this Purchase and Sale Agreement requires the approval of the California Transportation Commission (CTC); now, therefore, be it: RESOLVED by the City Council of the City of Newport Beach that it hereby: 1. Finds and declares that the Caltrans West Parcel (15.05 acres) shall be used by the City to develop Sunset Ralge Park and shall use the parcel solely for park purposes, consistent with OS -A zoning; and Is 2 Authorizes the purchase of the Caltrans West Parcel from CaltranS at a price of $5 million paid in three.installments at 4.75% interest; and I Authorizes the placement of a Scenic Easement (or similarly -named easement) over 197,920 square feet of the parcel, within which all Open Space- Active (OS- A) uses that exist as of the date of this Resolution are permitted except for permanent structures and pavement (the latter two uses are not permitted); and 4. Authorizes the Mayor of the City of Newport Beach to execute a Purchase and Sale Agreement to this effect; and 5. Authorizes the City Manager to execute any related documents that might accompany the Purchase and Sale Agreement in order to accomplish the sale of the property. ADOPTED this 26`x' Day of September, 2006. (2 2 DON WEBB Mayor of Newport Beach ATTEST: LAVONNE HARKLESS V City Clerk CITY OF NEWPORT BEACH CITY OF NEWPORT BEACH PLANNING COMMISSION STAFF REPORT TO: PLANNING COMMISSION FROM: Planning Department + Jaime Murillo, Associate Planner (949) 644 -3209, jmurillo @city.newport- beach.ca.us Page 1 of 10 Agenda Item No. 4 February 9, 2006 SUBJECT: General Plan Amendment No. 2006 -001 Local Coastal Program Amendment No.2006 -001 Code Amendment No. 2006 -001 CalTrans West Property, 4850 W. Coast Highway (PA2006 -016) INITIATED BY: City of Newport Beach ISSUE Should the City approve a General Plan Amendment to change the land use designation of the CalTrans West property from Single Family Attached to Recreation & Environmental Open Space? In addition, a Local Coastal Program Amendment is proposed to change the coastal land use designation from Medium Density Residential (RM -B) to Open Space (OS), and a Code Amendment is proposed to repeal the CalTrans West Planned Community text and change the zoning designation of the site from Planned Community (PC) to Open Space - Active (OS -A). RECOMMENDATION Staff recommends the Planning Commission adopt the attached resolution recommending approval of General Plan Amendment No. 2006 -001, Local Coastal Program Amendment No. 2006 -001, and Code Amendment No. 2006 -001 to the City Council. DISCUSSION Background On January 24, 2006, the City Council approved the initiation of this subject General Plan Amendment with the intent to clearly state the City's goal to remove the residential http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9/26/2007 0 C� • CITY OF NE\N PORT BE \( Pa«e ? of 10 CalTrans West Site Lai i rans Mesiauai one Current Vacant Current Vacant Development Development Newport Crest Villa Balboa Condominiums To the north. ownhomes o the north: To the easy Sunset View Park o the east Hoag Hospital To the south: Lido Sands SFR To the south Retail /Commercial o the wesC Banning Ranch I Fo the west: CalTrans West development possibilities of the site and emphasize that the City's land use goal for the site is development of an active park and the preservation of open space consistent with the Recreation and Open Space Element. • The site was originally acquired in the 1960's by the State Department ;bf Transportation (CalTrans) in anticipation of the construction of the Coast Freeway. The Coast Freeway has http: / /www,city.iiewport- beach. ca. uti /PInAgendas /2006/i020906- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 3 of 10 since been removed from the State Highways and Freeways Master Plan, and the site is considered excess right -of -way at this time by CalTrans. CalTrans now plans to dispose of site. • The first City of Newport Beach planning document, which established future land use for the site, was the 1957 Master Plan. This plan showed the site for single family residential development in recognition of the Melrose Mesa Tract approved by the County of Orange along the bluff top. This tract was never developed. Shortly after the annexation of the area into the City in January of 1964, Master Plan Amendment No. 9 was adopted, which changed the designation of the site to a commercial office and multi - family designation. In 1973, the City adopted the General Plan, as required by State planning law. The site was designated for Multi - Family Residential use, with the bluff faces along Coast Highway designated for Recreational and Environmental Open Space. The site was not specifically discussed in either the Land Use Element or the Recreation and Open Space Element. In 1976, the General Plan was amended to place the property into a specific plan area, along with other nearby rights -of way; however, a specific plan was never implemented. In 1978, the site was designated for Recreational and Environmental Open Space. This amendment, part of GPA 78 -2, was done for the purpose of encouraging an eligible state agency (State Fish and Game Department, Department of Parks and Recreation, Coastal Conservancy, or Wildlife Conservation Board) to acquire the parcel pursuant to the provisions of Proposition 3. Proposition 3 was a constitutional amendment which allowed the State legislature to transfer coastal property acquired with gas tax funds to other state agencies at acquisition cost. None of the eligible state agencies acquired the site as authorized; however, . the amendment was approved by the City Council over objections of the Legal Division of the State Department of Transportation in order to promote the creation of a park and open space. In 1981, the City initiated a General Plan Amendment, requested by CalTrans, to change the land use designation back to Muiti - Family Residential. GPA 81 -2 was adopted in May of 1983 and permitted a maximum of 152 dwelling units at the site. This amendment was done in conjunction with a right -of -way exchange between the City and CalTrans, allowing the City to widen Superior Avenue to its Master Plan 4 lane divided cross section and realign the roadway to create a better intersection with Coast Highway. The Multi - Family Residential designation was later changed to a newly established Single Family Attached designation in 1988 as part of the comprehensive update to the Land Use Element. In 1994, the site had yet to be developed and the City began working with CalTrans regarding the designation of the site to facilitate the possible acquisition of the site by the City for park and open space purposes. The Land Use Element language developed by the City, and agreed to by CalTrans, would allow for the possibility of transferring the existing entitlement to other sites in the City with the result of allowing CalTrans to retain a residential value of the site. These negotiations resulted in the approval of General Plan Amendment No. 94 -3(A) on January 23, 1995 that established the development of a park as the preferred land use for the site while allowing the transfer of the residential units, subject to specific criteria set forth in the Land Use Element. The site retained the Single Family Attached land use designation however. During the public hearings on the CalTrans West General Plan Amendment, members of the • public raised questions regarding a residual parcel also owned by CalTrans on the easterly http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i02O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 4 of 10 side of Superior Avenue, which was created by the realignment of that roadway. The site became known as the CalTrans Residual parcel and, although the site carried no entitlement, there was interest that the parcel be acquired for open space The residual site was then redesignated from Governmental, Educational and Institutional Facilities, with no square footage allocation or development intensity entitlement, to the Recreational and Environmental Open Space (REOS) designation under the approval of GPA 95 -1(A) on January 8, 1996. In consideration for the REOS designation, an additional entitlement of 8 dwelling units was allocated to the CalTrans West parcel, for a total of 160 dwelling units. It was the intent that if residential development occurred on the CalTrans West site, the CalTrans residual site could partially be used to satisfy the park dedication requirements of the residential development. In 1998, the City adopted a comprehensive revision to the Recreation and Open Space Element of the General Plan by adopting GPA 94 -2(E) that designated the CalTrans West site for a 6 to 14 acre "neighborhood and view" park. To date, the property remains under the ownership of CalTrans and is yet to be developed Site Overview CalTrans West The CalTrans West parcel is located at 4850 West Coast Highway, more specifically at the northwesterly corner of Superior Avenue and West Coast Highway. The site is currently vacant and is approximately 14.25 acres in size. To the north of the site is the Newport Crest townhouse development. To the east, across Superior Avenue, is the lower campus of Hoag Hospital and the Sunset View Park. To the south, across Coast Highway, is the Lido Sands • single family home development. The undeveloped Banning Ranch property is located to the west. CalTans Residual Parcel The CalTrans Residual parcel is located at the northeast of Superior Avenue and West Coast Highway adjacent to the Sunset View Park. The site is currently vacant and is approximately 0.8 acres in size. To the north of the site is Villa Balboa Condominium development. To the east, is the lower campus of Hoag Hospital. To the south, across Coast Highway, is a retail commercial shopping center. And directly to the west is the Sunset View Park, and across Superior Avenue is the CafTrans West parcel. Analysis Although the intent of the Land Use Element is to develop the CalTrans West site as a park and facilitate the transfer of residential units to another possible site, there remains a remote possibility that the site could eventually be developed for residential use, which would preclude the development of a park pursuant to the Recreation and Open Space Element. Proposed General Plan Amendment CalTrans West The CalTrans West property is located within Sub -Area 2 of Statistical Area A2 (Northwest • " Newport) of the Land Use Element - of the General Plan, and as previously mentioned, is currently designated for Single Family Attached residential use and permits a maximum development of 160 dwelling units total to be transferred to another site within the City. The http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i020906- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 5 of 10 existing Land Use Element text has been attached for reference as Exhibit 2. The proposed amendment will change the land use designation to Recreational and_ • Environmental Open Space and add language in the Land Use Element specifically removing the residential possibilities of the site and designating the site for a neighborhood park with active sports fields and support facilities. The proposed Land Use Element Text (Sub -Area 2 of Statistical Area A2) has been revised as follows: Caltrans West. The site consists of approximately 14.25 acres of vacant land and is located )vest of Superior Avenue, north of Pacific Coast Highway, and south of the Newport Cres-7 Condominium complex.7l is designated Recreational and Environmental Open Space, and is proposed to include a neir neighborhood park with active sports ,fields and support facilities. CalTrans Residual The CalTrans Residual parcel is located within Sub -Area 7 of Statistical Area A3 (Hoag Hospital Area) of the Land Use Element of the General Plan. and is designated for Recreational and Environmental Open Space. However, the language in the Land Use Element also includes discussion related to the allocation of 8 dwelling units to the CalTrans West site (Exhibit 2). Therefore, for consistency with the land use changes to the CalTrans West site, the Land Use Element must also be amended to eliminate discussion pertaining to the 8 additional dwelling units allocated to CalTrans West. The Proposed Land Use Element Text (Sub -Area 7 of Statistical Area A3) has been revised as follows: Cal Trans Residual Parcel. The parcels owned by the California State Department of • Transportation and the City of Newport Beach on the easterly side of Superior Avenue created by the realignment of Superior Avenue are designated for Recreational and Environmental Open Space. The site is intended to be added to the existing 0.8 acre Sunset View Park in order to increase its area and add new turf areas, benches, and walkways. The addition will extend the view park to the public parking lot of Superior. Land Use Element The Land Use Element of the General Plan sets forth objectives, policies and limitations for development in the City and designates the general distribution and location of land uses and residential and commercial densities. During its review, staff found that Policy A should be considered. Land Use Element Policy A states: "The City shall provide for sufficient diversity of land uses so that schools, employment, recreation areas, public facilities, churches and neighborhood shopping centers are in close proximity to each resident of the community." Growth Management Element The Growth Management Element is intended to mandate that growth and development be based upon the City's ability to provide an adequate circulation system pursuant to the Orange County Division, League of California Cities: Countywide Traffic Improvement and Growth Management Plan Component. During its review, Staff found that Policy No. 6 should: be • considered. Growth Management Policy No. 6, (Balanced Land Use) states: http: / /www. city . newport- beach.ca.us /PlnAgendas /2006 /iO2O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 6 of 10 "It is the policy of the City to foster balanced land use as a means of creating • opportunities for people to live, work, shop, and play within the same general area, thereby reducing demands on the circulation system " Both, Land Use Element Policy A and Growth Management Policy No. 6, discuss balancing land uses and providing recreational areas in close proximity to residential areas that will prove useful in connection with each other. Designating the site REOS will ensure the future development of the site for park and recreational purposes to serve the needs of the residents in the West Newport area. A detailed discussion of the park and recreational needs of the West Newport area is provided below. Recreation and Open Space Element The goal of the Recreation and Open Space Element of the General Plan is to "maintain a recreation and open space system which meets the recreational needs of the citizens of Newport Beach and which enhances the unique recreational and environmental resources of the City ". The two sites are located within the West Newport area, which is identified in the Recreation and Open Space Element of the General Plan as Service Area 1, and is significantly deficient in park and recreation facilities. The parkland acreage needs for Service Area 1 have been significantly deficient since 1998 even when combining the park and beach acreage for West Newport. A majority of the existing recreational land in West Newport is comprised of beaches, which results in an even larger deficiency in the need for sports fields within a community or •neighborhood level park. The total rate of park acreage deficiency is projected to increase to 27.8 % by the year 2010 as identified in the table below: PARKLAND ACREAGE EXISTING PARK ACREAGE: JUNE 199a I FUTURE PARK ACREAGE: 2010 Park Park Active Combined I Projected Existing Projected School Service Acres Acres Beach Parkl Deficit(-) Park Park/ Deficit ( -) Recreation Area Needed Existing Recreation Beach Excess Need Beach Excess ( +) Acreage 1: west 1 64.7 9.1 34 43.1 -21.6 1 70.9 43.1 -27.8 1 0 and Coen Soace The Facilities Plan of the Recreation and Open Space Element describe the CalTrans West site as a potential site for a neighborhood park and a view park. The site is proposed to include a neighborhood park with active sports fields and support facilities. The facility will also serve some existing and future residents in adjacent service areas. The Facilities Plan also describes the CalTrans Residual site as a potential site for the Sunset View Park addition to be added to the existing .8 acre Sunset View park in order to increase its area and add new turf areas, benches, and walkways. The addition will extend the view park to the public parking lot off Superior Avenue. Additionally, the Facilities Plan has described a possible Coast Recreation Trail, which will cross Superior Avenue and link Sunset View Park, the CalTrans West Park, and the future • West Newport blufftop bicycle trail. Therefore, the proposed amendment is consistent with the goals Recreation and Open Space Element. http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/i020906- 04.htm 9/26/2007 CITY OF NEWPORT BEACH 11 — - / -� _ L,__ ;iii L J' L e Emm vN �— its— NJ JI / l a eeW. ♦�Y1a Ire �(/ v ,•,�, P may\°°\ 1� ♦1♦ 3tl °SC. _. faK y 0 F?1 S 1,000 Fee[ Local Coastal Plan Amendment Page 7 of 10 SERVICE AREA 1 wr�T NIMTORT 'Ii Newport Beach Recreation & Open Space Plan 1 'IOI'C5 r I The Coastal Land Use Plan of the Local Coastal Program (LCP) sets forth goals, objectives, and policies that govern the use of land and water in the coastal zone within the City and addresses land use and development, public access and recreation, and coastal resource protection. Currently, the CalTrans West site is designated as Medium Density Residential (RM -B). Therefore, an amendment to the LCP is required to change the designation to Open Space (OS), to maintain consistency with the proposed General Plan Amendment. During its review, staff found that several of the policies contained within the LCP should be considered • and are discussed below: - - • Land Use and Development Policies http: / /www,city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9126/2007 e lla O FN SMCf .n xnwroe.au [N ill W 4b e.e.n �� PB P D IC 9FT(H 0 1 %STING O .. POSiU • e e e e .. ARfA 9CIVNDTRY ORVICfl CITY ROIINMRY 1 'IOI'C5 r I The Coastal Land Use Plan of the Local Coastal Program (LCP) sets forth goals, objectives, and policies that govern the use of land and water in the coastal zone within the City and addresses land use and development, public access and recreation, and coastal resource protection. Currently, the CalTrans West site is designated as Medium Density Residential (RM -B). Therefore, an amendment to the LCP is required to change the designation to Open Space (OS), to maintain consistency with the proposed General Plan Amendment. During its review, staff found that several of the policies contained within the LCP should be considered • and are discussed below: - - • Land Use and Development Policies http: / /www,city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9126/2007 • CITY OF NEWPORT BEACH Page 8 of 10 231-6 Where feasible, reserve upland areas necessary to support coastal recreational uses for such uses. 2.3.2 -1 2 3.3 -1 2.3.3 -2 2.9.2 -1 2.9.2 -2 3.1.1 -1. 3.2.1 -1. 3.2.1 -2. Continue to designate lands to provide visitor - serving and recreational facilities and view parks on or adjacent to the shoreline Encourage visitor - serving and recreational developments that provide public recreational opportunities Continue to provide and protect public beaches and parks as a means of providing free and lower -cost recreational opportunities. Maintain, expand, and encourage the use of bikeways and trails as alternative circulation routes. Design and site new development to provide connections to existing and proposed bikeways and trail systems. Public Access and Recreation Policies 3.2.1 -3. • 4.4.1 -1. 4.4.1 -2. Protect, and where feasible, expand and enhance public access to and along the shoreline and to beaches, coastal waters, tidelands, coastal parks, and trails Protect, and where feasible, expand and enhance recreational opportunities in the coastal zone. Continue to provide opportunities for a wide range of recreational activities at City parks and beaches. Provide adequate park and recreational facilities to accommodate the needs of new residents when allowing new development. Coastal Resource Protection Policies Protect and, where feasible, enhance the scenic and visual qualities of the coastal zone, including public views to and along the ocean, bay, and harbor and to coastal bluffs and other scenic coastal areas. Where feasible, provide public trails, recreation areas, and viewing areas adjacent to public coastal view corridors. The sites are recognized in the LCP as proposed park locations (Coastal Views Map 4 -3- Attached as Exhibit 3) and are also identified as "public view points ". Additionally, the map identifies the portion of Superior Avenue bisecting the two park locations as a "coastal view road ". The proposed amendment will ensure the preservation of the CalTrans West site for public recreational and open space uses and will remove any possibility of the site to be residentially developed, which could preclude the attainment of the LCP objectives. The project will expand the City's availability of visitor - serving /public recreational parks and will create additional free recreational opportunities in the coastal zone. As discussed in the Recreation and Open Space Element section of this report, the West Newport Service Area is significantly deficient in park and recreational facilities, specifically a neighborhood park with sports fields and support facilities. Preservation of the sites will also ensure the preservation of the public views that are currently available and will create an opportunity to take advantage of coastal views. The development of the sites well enhance the scenic an7 visual qualities of the- coastal zone by facilitating the development of parks on them and eliminate the possibility of residential development that http: / /www.city.newport- beach. ca. us /PlnAgendas/2006 /i02O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Page 9 of 10 would degrade the visual qualities of the existing open space. Additionally, the preservation of the sites will facilitate the development of the Coast _ • Recreation Trail, which will cross Superior Avenue linking the Sunset View park and the proposed CalTrans West park, and provide for a continuous blufftop bikeway in West Newport. For these reasons, the General Plan Amendment will assist in the attainment of the LCP policy goals. Zoning Code Amendment For consistency with the -General Plan and Lomal Coastal Plan amendments, a Code Amendment is required to repeal the existing CalTrans West Planned Community Text and change the zoning designation from Planned Community (PC) to Open Space- Active (OS -A) to facilitate park development. The existing PC text contains modest development standards applicable to residential development of the site and allows 15 units per buildable acre. Specific access, view preservation, affordable housing, and park requirements are included as part of the development standards. The proposed OS -A zoning designation is consistent with the proposed General Plan and LCP land use designations. If approved, future development on the site would be required to comply with all standard OS -A zoning district development standards and land use regulations. Charter Section 423 (Measure S) The amendments consist of a change in land use designation from Single Family Attached to Recreational and Environmental Open Space and will result in a net loss in the number of permitted dwelling units by 160 within Statistical Area A2 of the Land Use Element of the • General Plan. Additionally, using a more conservative County Park trip generation rate identified in Council Policy A -18, the conversion of 160 dwelling units to 14.25 acres park, will result in a net decrease of 112 AM peak hour trips and 114 PM peak hour trips. Therefore, none of the three thresholds to require a vote pursuant to Measure S (Greenlight) are exceeded. Environmental Review This project has been reviewed, and it has been determined that the proposed action qualifies for an exemption under the general rule contained in Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines. The general rule applies where it can be seen with certainty that there is no possibility that the activity in question may have a significant affect on the environment. The guidelines further encourage agencies to adopt a list of project types that would qualify for an exemption under the general rule. Council Policy K -3 (Implementation Procedures for CEQA) identifies, "Minor changes to the Municipal Code which do not authorize physical development', as a project type which qualifies for an exemption under the general rule. Public Notice Notice of this hearing was published in the Daily Pilot, mailed to property owners within 300 feet of the property and posted at the site a minimum of 10 days in advance of this hearing • consistent with the Municipal -Code. Additionally, the item appeared on the agenda for this meeting, which was posted at City Hall and on the City website. http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO2O9O6- 04.htm 9/26/2007 CITY OF NEWPORT BEACH Alternatives Page 10 of 10 •. The Planning Commission may recommend that the amendment he declined Prepared by: Jaime Murillo, Associate Planner Exhibits: 1. Resolution No. 2. Existing Land Use Element Text 3. LCP Coastal Views Map ri U Submitted by: Patricia L. Temple, Planning Director http: / /www.city.newport- beach. ca. us /PlnAgendas /2006/iO20906- 04.htm 9/26/20Q7 Sunset Ridge Park `� = ! •'° mot' • Legend mss_ bt _- N City Boundary ??II ' Access Road t �!. �` `' • ?� New Portion (West) tie �!•; ' r: � -. New Portion (East) Soccer ..' a Softball rk Afr i 'L i �i • I _ /.�, .r ,. _ _,may. #' }.. I I-Irl / 14 e Y _ lei v ^ � i +'! . ,„ .��/ / e -rf/ / `� {` i! .Y "D 44 R m y i,,. 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