HomeMy WebLinkAbout12/4/2007 - Agenda PacketCity of Newport Beach
Parks, Beaches Et Recreation Commission
Tuesday, December 4, 2007 - 7pm— City Council Chambers
AGENDA
• ORDER AND ROLL CALL -
DIRECTOR'S COMMENTS
• Director Morgan
• Director Harmon
• City Council Actions
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to
three minutes.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar 1 -3 are considered by the Commission to be routine and will all be enacted by one
motion in the form listed below. The Commission Members have received detailed staff reports on each of the items
recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the
motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the
Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to
assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium.
CONSENT CALENDAR
1. Minutes of the November 6, 2007 regular meeting. Waive reading of subject minutes, approve and
order filed.
2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and
upcoming projects.
3. Recreation £t Senior Services Activity Report. Receive /file monthly Activity Report for activities and
upcoming projects.
• INFORMATION / DISCUSSION
4. Fall Lighted Soccer Field Uses It Improvements — Presentation by Recreation Manager Christine
Stempleski. 00 A(itarlr.mer rt_
5. Mariners Sports Field Project — Presentation by Recreation Superintendent Sean Levin. Nb RfluhmePf�
6. Sunset Ridge Park — Update Provided by Recreation Superintendent Sean Levin. N o A- }V 0. Yt,yLLO
ACTION
7. Special Tree Removal. Discussion/ Decision to remove Special City Tree at Mariner Parks.
Action: Approve / Deny
8. Marina Park. Discussion/ Decision to recommend the Marina Park Concept Plan to City Council.
Action: Approve / Deny
9. January 2008 Meeting. Discussion/ Decision regarding the January 1, 2008 Commission Meeting. N6 fgJAdhrn4
Action: Cancellation / Reschedule
COMMITTEE REPORTS
• Park Development - Allen, Brown, Lugar — Schedule meeting in January 2008
• Recreation /Senior Activities - Brown, Lugar
• Budget - Garrett, Brown, Lugar
• Ad Hoc -- Community Service Award - Garrett, Rozicka Update by Superintendent Levin
Youth Sports Liaison - Ruzicka Up_ date on Feld AlIcca[ m Potcv
• Other -- Santa Ana River Vision Plan - Trapp. Garrett
111 Memorial Committee - Garrett _
Marina Park - Garrett
FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNED
CITY OF NEWPORT BEACH
Parks, Beaches l3 Recreation Commission
Regular Meeting
November 6, 2007 - 7pm
0
Convened 7:10pm
ROLL CALL
Present: Debra Allen
Tim Brown
Bill Garrett
Phillip Lugar
Marie Marston
Greg Ruzicka
Cristine Trapp
Staff: Wes Morgan, RSS Director
Mark Harmon, General Services Director
Dan Sereno, Parks & Tree Superintendent
Sean Levin, Recreation Superintendent
Teri Craig, Admin Asst
L+e m _t
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Director Morgan stated that the Commission will be talking about Item #4 - Marina Park tonight and
again in December to extend the outreach period. Once that is complete a report will be forwarded to
Council.
• Director Harmon stated that General Services is waiting for the rains to begin so staff can get busy and
clean things up. He stated staff received phone calls regarding the ring of black dirt on the beach. Some
residents complained to the OC Health Department. Director Harmon went on to say that the Health
Department tested the black ring and found that it was not hazardous but just ash from the fires and
that it had accumulated as a huge black ring on the beach. He stated that staff used their roto tiller to
clean the sand.
PUBLIC COMMENTS
None.
CONSENT CALENDAR
1. Minutes of the October 2, 2007 regular meeting. Waive reading of subject minutes, approve and order filed.
2. Item removed by Director Harmon.
3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming
projects.
Motion by Chair Brown to accept items 1 and 3 of the Consent Calendar. Motion carried by
acclamation.
2. Park and Operations Division Activity Report. Director Harmon stated that this month staff divided
the tree report as requested by Dr. Vanderstoot and he noted that these were good suggestions.
There was a discrepancy when you looked at the number of tree removal and reforestation requests.
The report now contains two sections; one part noting the number of tree removals and the other
• will account for the plantings and maintenance of trees. This should make the report easier for
people to understand.
Director Harmon introduced Kevin Pekar as the new Parks Supervisor.
•
Parks, Beaches & Recreation Commission
Regular Meeting
November 6, 2007 - 7pm
Page 2
Parks Supervisor Kevin Pekar stated that he appreciates the opportunity to speak with the
Commission. He has enjoyed the last five years with the City working with landscape contractors and
will continue to work with Recreation Manager Levin on field use issues. He noted that he is a
crertified arborist and has a good working knowledge of native California plants.
Commissioner Ruzicka stated that he noticed within the report that graffiti incidents have tripled in
the past year and wondered if there was a tagging problem within the City.
(J",V,6�.r*^45'.r
Director Harmon stated that this yearsrbudget includes a 40% increase for graffiti abatement. He
went on to say that there is a silver lining in this because staff has begun working with the Police
Department to photograph and catalog the graffiti types and styles so that when someone is caught
tagging, the Police will be able to charge those taggers with these maintenance costs.
Motion by Commissioner Allen to accept Item 2 of the Consent Calendar. Motion carried by
acclamation.
DISCUSSION / ACTION
4. Marina Park Presentation. Director Morgan introduced Dan Herman and Tim Bundy and stated
that the project has gone through a very thorough planning process with a lot of input from
various members of the community. Director Morgan stated that staff had attended these
meetings and that the committee is ready to present the plan to the City Council for approval.
• Director Morgan stated that the Commission has been asked to conduct a second public meeting
in December that will be noticed for additional outreach.
The Marina Park PowerPoint presentation was made to the Commission.
Commissioner Garrett asked if a parking ratio study had been done. He stated that he is
concerned that this project has an insufficient number of parking spaces.
Mr. Herman stated that he met with the City Planning Department. Planning calculated the
number of parking spaces needed using City requirements. The plan has 20 more spaces then is
required.
Commissioner Ruzicka asked what the maximum stay would be for the visiting vessels. Mr.
Herman stated it will be 30 days.
Chair Brown asked if people normally use the harbor side as a swimming area.
Superintendent Levin stated that the City's Summer Day Camp and Sailing Program are run along
this beach area and that many moms visit with their small children to use the beach for
swimming.
Chair Brown opened the public comments
Louise Fundenberg asked the height of the buildings.
• Mr. Herman stated that the tallest section is the crows -nest which is about 48 -50 feet tall.
Ms. Fundenberg was concerned with the public's view being impeded.
Parks, Beaches li Recreation Commission
Regular Meeting
November 6, 2007 - 7pm
• Page 3
Mr. Herman stated that currently there is no view of the ocean but with this plan homeowners
will be able to see the ocean. People walking or driving past the park will also be able to see the
water.
Mr. Morgan stated that one of the reasons this item is being carefully reviewed is because of the
height of the crow's nest.
Commissioner Garrett stated that this plan will provide more ocean view to the public than what
is now available.
Commissioner Allen asked Ms. Fundenberg to make sure that the word gets out about the
December Commission meeting so residents can provide their comments.
Mark Abrams asked about the 15`h Street parking and wondered why it was not part of the
project.
Mr. Herman stated that while it is not presently part of the plan. It might be in the future.
Chair Brown closed the public comments.
Commissioner Garrett stated that there had been some opposition to trailer launched boats
because of pollution and parking concerns.
. Chair Brown asked if jets skis would be allowed.
Director Morgan stated that only human powered water craft will be permitted.
5. Bench Donation. Superintendent Sereno stated staff is asking the Commission to consider a
bench donation at 10`h Street and the bay front beach area. He stated that the Commission had
approved a bench donation in September and that this would be the third one at this location.
He went on to say that staff is requesting that the Commission provide direction regarding
further bench donations at this location. Superintendent Sereno stated that staff had notified 24
residents within 300 feet of the proposed location as prescribed by Policy B -17 as well as the
district Council Member and the HOA. Staff received one phone call in opposition from Ms.
Abraham who resides at 908 W Bay Avenue, the closest resident to the location.
Commissioner Allen asked what Ms. Abraham's concerns were.
Superintendent Sereno stated that she was concerned with loitering, trash and other issues
happening on the benches. Superintendent Sereno suggested that she contact the Police
Department regarding any illegal activities that she observes.
Chair Brown opened the public comments; hearing none the public comments were closed
Motion by Commissioner Ruzicka to approve bench donation from Dan Schiefelbein to be
located at 10` Street and the bay front beach area. Motion carried by acclamation.
• 6. Sunset Ridge Park -- Director Morgan stated that he wanted to bring the Commission up to date
on the actions taken by the Park Development Committee. Mayor Rosansky is working with staff,
the Commission and EPT to conduct outreach. He noted that the first outreach meeting would be
held Thursday, November 6 at 7pm. Sunset Ridge will be an active sports park, but will not be
lit. There will be parking and a restroom. The Committee wants to hear from the residents.
•
•
•
Parks, Beaches Et Recreation Commission
Regular Meeting
November 6, 2007 - 7pm
Page 4
Superintendent Levin stated that 615 residents; every HOA in that area and anyone that
attended the Park Development meeting was notified of November 6 meeting. He stated that he
had received a few phone calls regarding the meeting. He believes that the word is out. He went
on to say that it was important for the architect to hear from the community on what type of
amenities should be included in the plan.
Director Morgan stated that the goal of the Recreation and Public Works staff, the Commission,
and the Council is to receive as much input and clear communication as possible.
Commissioner Garrett asked if most of the opposition was from Newport Crest?
Superintendent Levin stated that he has not received much opposition from Newport Crest.
People are excited about the prospect of a park.
Chair Brown opened the public comments; hearing none the public comments were closed
COMMITTEE REPORTS -
Parks - Chair Allen stated that there really is nothing else to report; the minutes from the meeting were attached
and quite comprehensive and that she looked forward to the Outreach Meeting results.
RSS - Chair Brown asked when the Committee would be brought into the loop on the OASIS project. Director Morgan
stated that as part of the budget process that Senior Center staff would be compiling a list of programs that could
continue while the construction phase is going on. After the list is completed by staff a meeting will be set up to
discuss those and other pertinent issues.
Budget- Nothing to report.
AD - Hoc
—Youth Sports Liaison - Nothing to report
— Community Services Award - Superintendent Levin stated that a press release had been forwarded to the
newspaper requesting nominations. Chair Brown stated that certainly there were a number of people
connected with the Centennial that could be nominated and worthy of a recommendation.
Other
—Santa Ana River Vision Plan- Commissioner Trapp stated that she was unable to attend the meeting in
September. The committee is hoping to set up a meeting for sometime in November.
-i/ 1 Marine Memorial Committee- Commissioner Garrett stated that a fundraiser will be held at the Marriott
with the artist on November 9 at 5:30pm.
— MarinaPark - Discussed above.
Chair Brown asked when the issue regarding what can be burned in the fire pits at CdM State Beach will be brought
to the Commission for discussion. Director Harmon stated that staff is working on that issue with Recreation and
the Fire Department. Signage and some enforcement recommendations will be brought forward after the New
Year.
FUTURE AGENDA ITEMS
The following are new or ongoing items to be discussed:
• Fire pit discussion - safety; regulate what is burned
• Possible implementation of Parks it Rec Foundation.
• G -1 Policy Discussion
• Tree Applications - Add information regarding perjury
when signing the form
• City Council Policy B -17 - Jan /Feb 2008
ADJOURNMENT- 8:25pm
Submitted by:
Teri Craig, Admin Assistant
• Parking Signage at Back Bay View Park
• Dog Park
• Updates on Parks
•
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PB &R Commission Agenda
Item No.
December 4, 2007
TO: Parks, Beaches and Recreation Commission
FROM: Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: November Parks, Trees, and Operations Division Activity
Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in planning and construction phases.
2. The football fields at Bonita Creek Park, and Arroyo Park, were over - seeded in
preparation for the upcoming sport group activities.
3. The Commission approved two 36" box tree donations, and one bench donation,
which were installed at Spyglass Hill Park. These generously donated items have
truly enhanced the park, and will be enjoyed by park users for years to come.
4. The Mariners Park Ball Field Renovation Project is on schedule, and staff s goal is
set for a grand opening on March 1, 2008.
5. The Cliff Drive Park Stairway Replacement Project is proceeding on schedule.
6. Parks Maintenance Division staff is presently coordinating with Public Works
regarding the relocation of the former Parks and Trees Division's modular building
that will be placed in front of City Hall. Once relocated, it will be utilized by the
Human Resources Department. Parks Division staff will be responsible to re-
irrigate the surrounding area, and repair the landscape.
7. Parks Maintenance staff provided traffic
control set up for the 20`s Annual Harbor
Heritage Run on Saturday, October 13. The
event was sponsored by PTAs from various
area schools, which raised over $20,000.
Even with the rain, over 1,300 participants
enjoyed the event.
Parks Maintenance Division employees who provided event support staffing from 5
• to 11 a.m. were Paul Ramirez, Bob Martinez, Tom Diaz, and Daniel Tovar.
8. On Sunday, October 21, Parks Maintenance staff members provided event and
traffic control set up for the Environmental Nature Center's Fall "Street" Fair &
Pumpkin Patch event. Due to construction of the center, the event was held out on
16`h Street. Staff members Bob Martinez and Harold Link worked from 5:00 a.m.
through 5:30 p.m. at the event.
9. Parks Division maintains planters throughout the City. As part of the maintenance
program, staff inspects and identifies planters needing renovation due to age and
condition of the plants. Recently, the following renovations were completed where
old gazania groundcover was replaced with new attractive drought tolerant
plantings:
McFadden Interchange
City Hall Sign
10. The week of October 22, marked the first significant Santa Ana wind event this
year, keeping crews from the Parks and Trees and Operations Support Divisions
very busy. The windy weather left City sidewalks, streets, and parks covered with
branches, leaves, palm fronds, ash from nearby area fires, and an assortment of
debris.
The City landscape faired well, with only four trees and several branches falling.
West Coast Arborists and City Parks Maintenance Crews completed the removals
and clean-up of the fallen trees and limbs.
Irvine Terrace Before
Irvine Terrace After
11. General Services Department has a good track record for providing excellent
• customer service to the citizens of the community (see attachment). The
following are recent examples of such service:
o Jim Auger, Storm Drain/Street Sweeping Supervisor, recently
retrieved a set of keys that fell into a storm drain over the weekend.
Jim has made it a practice to schedule in citizens requests during
his day -to -day activities. Attached is an emailed letter from Ms.
• Coleman who is appreciative of the service she received from Jim
Auger.
o Paul Ramirez, Parks Maintenance Crew Chief, also received the
attached thank you note from the Newport Harbor High School
PTA for the great service he and his staff provided at the Heritage
Run. Paul and his staff provided traffic control for the successful
event.
Upcoming Activities for October
1. The planting of replacement shrubs and ground covers will continue Citywide.
2. Continue to work with prospective donors on tree and bench donations.
'Nees Division Activities
During the month of October, 1,039 trees were trimmed, 0 trees planted, 15 trees
removed and crews responded to 8 emergency tree calls.
1. The City's tree trimming contractor, West Coast Arborists, is currently pruning
trees within the Corona Del Mar area, as part of the City's overall grid trimming
do schedule. Approximately 252 Ficus trees and 255 Coral trees throughout the
City of Newport Beach have been pruned to mitigate potential limb failure
during the storm season. Additionally, crews have begun to prune trees in the
Newport Coast area as scheduled from October through May, which is part of the
maintenance agreement between the City and the Newport Coast Community.
2. Since July 2004, under City Council direction and funding, staff has undertaken
an extensive root pruning effort. Combined efforts of staff from the Field
Maintenance, Tree Maintenance Division, and West Coast Arborists have
resulted in the root pruning of 890 trees to date. This effort will mitigate any
potential property damage from City tree roots and provide for tree longevity in
the urban forest. The extensive work includes root pruning, root barrier
installation, and hardscape repairs at each tree site.
3. The attached Tree Activity Report summarizes requests and field activities
performed during the past month.
Beach Maintenance Activities
1. As a result of the dredging in the Upper Newport Bay, the log boom which had
been deployed adjacent to the Newport Aquatic Centered was moved prior to last
winter. The log boom was creating a navigational hazard for the 300 foot scowl
• that makes daily trips in and out of the harbor as part of the dredging project. It
was deployed north of the Coast Highway Bridge at Dover Drive, and brought up
on shore during the summer season, as to not impede kayakers and recreational
boaters. However, now that the winter season is here it has been re- deployed to
its new temporary location.
The log boom is instrumental in corralling storm debris that is flushed out of the
. San Diego Creek after heavy rain events. This keeps the City's waterways and
bay front beaches clean. The debris totals between 100 and 200 tons annually,
which includes plastics, Styrofoam, bamboo, reeds, and other natural vegetation.
2. The first significant Santa Ana winds of the season blew during late October,
resulting in leaves, pine needles, and broken branches being deposited throughout
the City. Crews from the Beach Maintenance Division and Parks Division
worked in conjunction with mechanical street sweeping equipment to clean-up the
mess. Over 237 cubic yards of material was removed from the streets citywide.
During an average week, sweeping equipment collects 100 cubic yards of material
from City streets, bikeways, and parking lots.
3. Beach Maintenance staff has been paying special attention to the oceanfront high
tide line, as a result of soot and ash falling into the ocean from the recent fires.
Even though the wet ash and soot is non toxic or hazardous, staff is addressing
citizens concerns by increasing maintenance efforts along the shoreline. Since the
materials are impossible to pick up with standard mechanical beach cleaning
equipment, an agricultural offset disc harrow was attached to a beach tractor. The
disc effectively buries and mixes the ash with sand, thus eliminating any of the
particulates. The agricultural disc is just another tool that the Department uses to
keep our beaches, safe, clean and aesthetically pleasing for visitors.
See attached General Services Department, Activities Report for October 2007.
Ve respe/ctf�ully,
' Y ��
Dan P. Sereno
Parks and Trees Maintenance Superintendent
Rick Greancy
Operations Support Superintendent
Attachments: (A) Notes of Acknowledgement from Citizens
(B) Tree Activity Report 2007 -2008
(C) General Services Department October Activities Report
From: Joan Coleman
• Sent: Monday, November 05, 2007 11:17 AM
To: Bludau, Homer
Cc: Auger, Jim
Subject: A Great City Employee
0
0
Hi Homer,
Just wanted you to know about an outstanding employee: Jim Auger. Thanks to Jim,
today has started as a great Monday.
Short story: yesterday while strapping my grandchild into his carseat, my hand was
bumped and my keys fell to the ground and into a storm drain. This morning I tied a
yellow ribbon to the grate and called the city and left a message. An hour later Jim
called, had my keys, and was on his way to drop them off. That is service!
He went that extra mile that was much appreciated. When I shared the story at work,
everyone was touched.
Kudos to the City and your great employee, Jim Auger.
Joan A. Coleman
Business Manager
HARBOR DAY SCHOOL
(949) 640 -1410
TMAOWNANA CA
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CLAIM REMOVALS
Fiscal Year 2007- 2008
MONTH TREE # LOCATION
July-07 0
August -07 0
September -07 0
October -07 0
0
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•
PROBLEM TREE REMOVALS
Fiscal Year 2007 -2008
MONTH
TREE # LOCATION
July-07
0
August -07
0
September -07
0
October -07
1 1216 East Balboa Blvd
•
•
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October 2007
General Services Department Activities Report
THIS MONTH
THIS MONTH
LAST YEAR
TOTAL TO
DATE
lTD LAST
YEAR
ASPHALT /CONCRETE
Street Patching (Tons of Blacktop)
721
605
1,862
1,629
Sidewalk Repaired (sq. ft.)
5,105
3,410
21,851
14,820
Curb & Gutter Replacement (lin. ft.)
490
436
1,489
1,673
Sweeping, Beach Cleaning, Demo Materials (tons)
419
308
1,555
1,562
Asphalt/Concrete Recycled (tons)
705
590
1,700
1,537
SIGNS &TRAFFIC MARIONGS
Signs Made
599
3,057
963
6,440
Signs Installed
275
268
876
982
Decals
0
637
567
675
Special Purpose Signs /Banners
23
20
307
179
Street Striping (lin. ft.) Added /Replaced
60,042
55,509
292,323
463,438
Pavement Markings (including reflective)
334
152
683
1,094
Parking Stalls
0
0
0
93
Curb Painting (lin. ft.)
7,494
3,449
49,888
26,625
Thermoplastic (lin. ft.)
0
0
4
1,730
Sign Posts Installed
31
34
92
133
GRAFFITI
Graffiti Incidents Removed by Staff
310
70 1
1,365
892
Graffiti Incidents Removed by Contractor
67
43
307
224
REFUSE COLLECTION
Residential (tons)
3,139
3,026
12,931
13,223
Liquid HazMat Incidents
19
12
55
44
E -Waste Incidents
47
25
157
103
U -Waste Incidents
14
10
1 44
51
Recyclables (tons)
917
886
3,656
3,929
TREES :.
Trimmed by Staff
99
233
719
592
Trimmed by Contractor
940
1,079
3,421
6,394
Removed
15
16
55
48
Planted
0
4
20
110
Roots Pruned by Contractor
0
0
0
0
Roots Pruned by Staff
24
1 23
134
95
AUTOMOTIVE
Repairs
314
267
1,179
1,169
Preventive Maintenance Completed
78
63
303
275
PM Labor Hours
140
114
623
524
BEACH MAINTENANCE
Beach Area Refuse (tons)
77
74
472
363
Beach Debris (tons)
48
59
301
377
SWEEPING /STORM DRAIN
Gutter Miles Swept
5,251
4,884
20,558
19,877
Sweeping Debris (cubic yards)
771
539
1 2,483
2,167
Storm Drain Debris (cubic yards)
121
0
251
0
•
•
�.f n
To: Parks, Beaches and Recreation Commission
From: Wes Morgan, Recreation & Senior Services Director
Re: Recreation and Senior Services Division Monthly Activities Report
The following information is enclosed:
• Page 2
• Page 8
— Reports on the activities of the Recreation Division.
— Reports on the activities of the Senior Services Division.
Item 3
December 4, 2007
Recreation Et Senior Services Division Monthly Activities Report
Page 2
RECREATION SERVICES
• To: Parks, Beaches Et Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
C,
J
ADULT SPORTS
SOFTBALL - The fall season of adult softball will conclude December 13 with 14 different league
championship teams will enjoying "Sport -Tek" Henley jerseys! The season featured many well -
balanced teams, with most leagues featuring teams tied for the league title going into the final
weeks of play. New for 2008 will be the requirement of wood bats at the Grant Howald Park /CYC
facility. In recent years, the improvement of baseball bat techlonogy has caused an increase in
balls going over the fence and damaging property. The wood bats should decrease the speed of the
ball off the bat and limit the number of balls hit over the fence.
BASKETBALL - Eighty -six fall adult basketball teams enjoyed a smooth season, except for the
cancellation of games due to poor air quality October 22 -25. League champions will be decided
during the playoffs November 26 - December 12 in thirteen different leagues. For the 1'` time
division winning teams will receive championship jerseys for awards. The professional tank top
jerseys have numbers on both sides, along with the City seal, and "NB hoop champs" printed across
the front.
YOUTH SPORTS
YOUTH Hoops - Due to feedback of Newport Coast residents, staff is bringing
the Youth Winter Basketball League which will begin January 2008 in the
new state -of- the -art NCCC gym on Monday nights, with inner league games
every other week.
FUTSAL - Indoor Soccer (Futsal) will be offered for grades 3rd through 6th.
Games will be held Saturdays beginning January 19 with practices during
weekday afternoons.
40
•
Recreation & Senior Services Division Monthly Activities Report
Page 3
Futsal is a fun an exciting new youth sport in its 2nd year! Participants learn and develop soccer
skills with a "low bounce" soccer ball. Most of all, its fun!
YOUTH SPORTS FUNDING - Staff is excited to announce a grant award of $2,000 received from the NFL
Flag Football Program. Staff was successful in obtaining the grant which will provide new
equipment and training materials for the flag football program.
TEEN PROGRAMS
YOUTH PROGRAMS
f,ytSPOOK- TACUtAR ACTIVITIEs GOING ON - All three of the ACTIVE Kidz sites spent days
decorating and constructing for Halloween. After putting their minds together for
the decorating contest, the judges came out to judge which sites were the best!
They all turned out to be winners -fudge for yourself!
Most Creative - Mariners "Devils and Angels"
Most
Most Artistic and Interactive - WINK "Carnival Style"
Recreation Et Senior Services Division Monthly Activities Report
Page 4
WHO NEEDS NUTRITION - ACTIVE Kidz knowledge about their health is growing thanks to Dietician
Cindy Dubuie. Kidz are learning how to read recipes, measure ingredients, and become aware of
. the nutritional components of what they are eating. She teaches every Wednesday and the kidz
make anything from turkey, mango, avocado, and basil sandwiches and learn why it is important to
avoid eating transfat or processed foods.
r�L
WINTER RECESS CAMP - This year's Winter Recess Camp will be offered in two, one -week sessions
from 7am -6pm at a cost of $74 per week. The first session will run Wednesday, December 26 to
Friday, December 28. The second session from Wednesday, January 2 to Friday January 4. Each
week will include a movie screening at the Central library and lots of fun, games and activities!
PRE - SCHOOL 101
CONTRACT CLASSES
The second 6 -week session began November 5 at Mariners Library
with 11 three and four year olds. On November 6, 15 little ones
enrolled at the Newport Coast Community Center with 2 on the
waiting list. This program has been a huge success. By popular
demand, beginning Winter 2008 the Pre - School program will
expand to five days a week at the Newport Coast Community
Center. Staff continues to move forward in helping the pre-
schoolers prepare for Kindergarten.
The Winter 2008 Newport Coast Guide hit stands at the Newport Coa
Community Center on Tuesday, November 13 and was mailed to resident
of Newport Coast on Friday, November 9.
Contract Instructor, Robert Conrad will host the first theatre
performance, "It's A Wonderful Life" on the stage at the Newport Coast
g� Community Center Thursday, November 29 through Sunday, December 2. Conrad
has been working closely with NCCC staff on the logistics of the performance to ensure the event
goes off without a hitch. Conrad is expecting an audience of approximately 150.
FACILITIES USE AND REPAIRS
Facility Rentals:
During the Deriod of Oct 16. 2007 - Nov 15. 2007 there were
• 16 Picnic /Park Area Rentals
• 22 Room Rentals
• 14 Field Rentals
• 6 Gym Rentals
Recreation is Senior Services Division Monthly Activities Report
Page 5
Park and picnic area rentals decreased during this period, as is typical during this time of the year.
There were total of (0) wedding reservation rentals for this period:
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are
the number of times they stopped and spoke to customers other than requested calls. Due to the
timing of the meeting, these monthly summaries wilt be two months behind (i.e. in June you will
receive April summary)
During the month of October Park Patrol had the following contacts:
1. Requested Calls
0 142 with Youth Sports Groups
0 17 Field related issues /checks- monitored use of fields by Youth Sports organizations and
club teams, turned on /off field lights, advised adult sports players not to warm up on
walkways, reported trash left behind by a youth sports group at Bonita Creek Field, assisted
staff with flag football.
0 12 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various
parks.
0 149 Community Center issues /checks: unlocked and locked various community center
rooms /gyms, checked on weekly meetings at community rooms, monitored Friday night
volleyball program for noise complaints at West Newport Gym, issued a written warning to a
vehicle at CYC blocking the sidewalk.
0 4 Playground checks - checked all playgrounds for safety issues and vandalism,
0 14 other - checked and monitored film permit activities, wrote a citation to a woman at
Peninsula Park for leaving dog feces in the park, advised motorcycle riders at West Newport
CC not to park on sidewalks, stopped basketball after dark at 38`h Street Park, enforced
leash laws for dogs at 38`h Street Park.
0 1 Pre -event check
0 0 Post -event checks
2. Public Contacts
0 42 education
0 1 alcohol
0 36 dog related
Written Warnings Issued- 3 for parking violations
Citations Issued - 2 (Parking violation at City Hall and for a resident leaving dog feces on the
park grass)
Additional Information - This month there was a significant decrease in the amount of alcohol
contacts that Park Patrol Officers made. In the past many of the alcohol violations were occurring
at Channel Place Park. Recently, General Services Dept. made some changes to the landscaping
there making it harder to disguise the illegal alcohol consumption behind the landscaping. This
combined with frequent patrols by our officer's has made a big difference and has improved the
safety of this park for our community.
SPECIAL EVENT PERMITS
As of November 15, 2007, there were 236 Special Event Permits processed and issued for the year.
Those events of note for this period are:
NSSA Surf Contest- 56`h Street Beach Nov 3, 2007 Attendance: 150
NAC Rowing Event- Newport Aquatic Center, Nov 4 2007, Attendance: 1000
Recreation Et Senior Services Division Monthly Activities Report
Page 6
AQUATICS
The Marian Bergeson Aquatic Center located at Corona Del Mar High School is at maximum capacity
•
this fall Monday through Friday. The CdM Boys Water polo team practices every afternoon until
4pm, followed by CdM Jr. Water polo practice, adult lap swimming, and Sage Hill Boys Water polo
practice. Pool Lifeguards have heard nothing but compliments from the lap swimmers on the newly
refurbished pool which included new plaster, decking and electrical.
CJ
CdM Aquatic Foundation and NMUSD are working on hiring an architect to start phase 2 of the
construction process which will include improvements to the buildings and shade structures. The
cost of phase 2 is estimated is cost 1.7 million, with the foundation reporting they need to raise an
additional $500,000.
RECREATION EVENTS / PROJECTS
WINTER WONDERLAND - When sleigh bells ring and snow glistens, families and 1
friends are invited to the 19`" annual Winter Wonderland Event. On Saturday, J�4a
December 8, the annual winter festival will be held at Bonita Creek Park
from 10:30am -fpm. This holiday season guests will enjoy sledding down one
W,F
of the three sled hills, frolicking in the snow, aboard the Polar Express,
playing carnival games, creating holiday crafts, and sharing their holiday swe ,r'e'd@
wishes with the man himself, straight from the North Pole.
CORONA DEL MAR YOUTH CENTER . Staff is working with Public Works to hire an architect to develop a
master plan for remodeling the center to be more effective, safe and efficient. Interviews with
architects have been completed and Public Works is currently negotiating a contract with the
selected firm.
MARINERS PARK - The Mariners park project is on schedule with
Environmental Construction working in cooperation with City
staff. A major project milestone was accomplished the week of
November 19`h with the field sod being installed! Base for the
pavers was installed during the week of November 26`" J
SUNSET RIDGE PARK - The kick -off meeting for the design of ,
Sunset Ridge Park was held on Thursday, November 8th in the
City Council Chambers. Approximately 80 community residents
and provided input to EPT design, Mayor Rosansky, PBR Chair Tim
The next step in the process will include EPT Design developing a preliminary concept to
presented to the community in January 2008.
NEWPORT COAST COMMUNITY CENTER
LET'S THROW A PARTY - NCCC is now accepting roon"
reservations for smaller events like birthday parties, speaker
meetings, conferences, and other events limited to fifty guests w
less. There has been an overwhelming demand for this service
from the public, and it is expected that the facility will be widely
used by residents. Rentals include exclusive use of a designated
room for an allotted time, use of chairs and tables, and setup and
member.
be
Recreation Ft Senior Services Division Monthly Activities Report
Page 7
For an additional fee, customers may request a coffee and tea service, use of the warming kitchen,
projection screen, podium, speakers and cordless microphone, along with other miscellaneous
. equipment. The NCCC will continue to provide rooms for all Newport Coast Homeowners'
Associations and Newport Coast non - profit groups at no charge.
LAWN BOWLING - The Newport -Mesa Lawn Bowling Club has seen a direct correlation to the number
and age of members attending the club as Baby Boomers begin to retire and through continuous
community outreach. After meeting with John Groothuis, President of the Club and a few board
met with Recreation Manager Matt Lohr and Recreation Supervisor Jessica Reiten. They learned
that the club membership number has nearly doubled in size to 200 members with a retention rate
of 80 %. Additionally, the average age of the members has dropped to 57 years, with roughly half
the members being retirees. Staff will continue to work closely with the club over the next couple
of months to ensure facility improvements are met and a good relationship exists between the City
and the Association.
e
Recreation ft Senior Services Division Monthly Activities Report
Page 8
m$W @U
To: Parks, Beaches and Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
Veteran's Day Celebration - OASIS held a special Veteran's Day Celebration. Music
historian, Larry Maurer presented a special tribute to our American soldiers, as we relived
the history, music and legendary tales that founded this great nation.
Tax Program - The AARP sponsored tax program is already gearing up for the tax season
beginning in February. A meeting was held to meet with potential volunteers and explain
• the training process. This year, the counselors will be using the volunteer based computer
program
Il
Lectures - UCI offered two very informative lectures this month. The first was entitled
"When it Isn't Alzheimer's Disease, It May be Normal Pressure Hydrocephalus" and the
other is "Brain Attacks: What Everyone Needs to Know about Stroke ". Both were given by
Physicians from UCI in the Neuro Science Department.
Thanksgiving Luncheon - On November 21, OASIS hosted its annual Thanksgiving
Luncheon. This popular event sold out to 180 people with a traditional Thanksgiving feast,
catered by South County Senior Services. Entertainment was provided by violinist Julliena
Okah. Once again, this event provided a wonderful opportunity for seniors meet new
people and catch up with old friends.
To: Parks, Beaches and Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
Veteran's Day Celebration - OASIS held a special Veteran's Day Celebration. Music
historian, Larry Maurer presented a special tribute to our American soldiers, as we relived
the history, music and legendary tales that founded this great nation.
Tax Program - The AARP sponsored tax program is already gearing up for the tax season
beginning in February. A meeting was held to meet with potential volunteers and explain
• the training process. This year, the counselors will be using the volunteer based computer
program
Il
Lectures - UCI offered two very informative lectures this month. The first was entitled
"When it Isn't Alzheimer's Disease, It May be Normal Pressure Hydrocephalus" and the
other is "Brain Attacks: What Everyone Needs to Know about Stroke ". Both were given by
Physicians from UCI in the Neuro Science Department.
Thanksgiving Luncheon - On November 21, OASIS hosted its annual Thanksgiving
Luncheon. This popular event sold out to 180 people with a traditional Thanksgiving feast,
catered by South County Senior Services. Entertainment was provided by violinist Julliena
Okah. Once again, this event provided a wonderful opportunity for seniors meet new
people and catch up with old friends.
E
•
Recreation Et Senior Services Division Monthly Activities Report
Page 9
PARTICIPANTS ATTENDING
RECREATIONAL CLASSES
PERSONALIZED SERVICES PROVIDED
Includes:
11,471 CUSTOMERS
4,626 CUSTOMERS
1.787 CUSTOMERS
Blood Pressure
47
Housing counseling
50
Braille
0
Information/ Referral
930
Counseling- persons
55
Legal Assistance
9
Eldercare
3
Senior Assessment(hrs)
45
Employment
25
Telephone Reassurance
410
HICAP
8
Visual Screening
5
Tax
0
Transportation Info
200
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van /Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes:
Kitchen 8 Home Delivered Meats
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS
Day Trips
Camp Pendleton 45
Regan Library 45
Pechanga 45
SPECIAL EVENTS /SCREENINGS /LECTURES
Computer Friends
40
Oktoberfest
170
Big Band Seminar
60
UCI- Eyelid Surgery
35
Movie - Evan Almighty
Flu Shots
25
291
1,513 CUSTOMERS
2,515 CUSTOMERS
1,640.25 HOURS
(`equiv. to 9 full -time employees)
175 CUSTOMERS
Long Trips
Palm Springs 35
New Mexico 5
855 PERSONS
OASIS Golfers
118
Sunday Movies.
Diamond Horseshoe
32
Gypsy
36
When You're In Love
26
The Odd Couple
22
0
E
0
(9)
PB &R Co fission Agenda
Item No.
December 4, 2007
TO:
FROM:
SUBJECT:
Parks, Beaches and Recreation Commission
General Services Director
Special Tree Removal Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission consider the removal request
of a Special City Tree (Dedicated Tree, Frank Tallman).
Discussion
City Council Policy G -1, Retention or Removal of City Trees, Special City Trees requires that the
Parks, Beaches and Recreation Commission approve the removal of a Special Tree prior to removal.
Per City Council Policy G -1, staff is requesting the removal of a dead City Monterey Pine tree at
Mariners Park. The tree is dedicated to Frank G. Tallman III, and is listed as a Special City Tree
under Dedicated Trees.
Mrs. Ruth Tallman, the wife of former Frank Tallman, has agreed with staff to remove and replace
the dead tree. However, staff will need to determine a new planting site upon completion of the
redevelopment project at the park. Additionally, a new tree species will be planted due to the
disease which is prevalent in the current species. If the tree removal is approved, Mrs. Tallman has
agreed to meet with staff to determine the new planting site and tree species.
Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the
request.
Mrs. Ruth Tallman and Council Member Don Webb have received a copy of this report and a notice
of the Commission meetine.
Very
Mark Harmon
Attachments: (A) Tree Inspection Report
(B) Tree Inventory Detail
(C) Photos
TREE INSPECTION REPORT
Name: Parks and Trees Divisions
General Services Department
Tree Location: Mariners Park / Park - 31
Request: The City's Urban Forester is requesting the removal of a City
Monterey Pine tree that has died and is a potential liability. This tree
is listed as a Special Tree — Dedicated Tree, Mariners Park (Frank
Tallman).
Botanical Name: Pinus radiata
Common Name: Monterey Pine Tree
Designated Street Tree: To be determined by staff
Estimated Tree Value: $0.00 / dead tree
Damage: No apparent damage
Parkway: Concrete Brick Turf (X) Other
Comments: A field inspection confirmed a dead City Monterey Pine tree. The
Council Policy G -1, Retention or Removal of City Trees , page 2,
paragraph 3, states, " Prior to any removal of Special Trees(s), the City
must comply with the noticing provisions of the Removal of City Trees
section set forth in this Policy, unless a Special Tree is considered
hazardous that necessitates an emergency removal. Any such removal
must be recommended by the General Services Director and the Risk
(7nager and approved by the City Manager."
Inspected by: Date: October 14, 2007
John Eonway, Urban Forester
Recommendation: Remove and replace to mitigate potential liability. Notify the Parks,
Beaches, and Recreation Commission of the removal and replacement
Afthe Special Tree.
• Reviewed by: "�' Date: October 14, 2007
Dan P S o, a Trees Superintendent
//
Reviewed by: Date: ^n 7
Mark flarmoA. G eral Services Director
Inventory Detail
IISt:
ddress:
Fictitious:
Location:
On Address:
Species:
DBH /Height:
Parkway Size:
Utility Overhead:
Sidewalk Damage:
Recommended Maintenance:
Estimated Value
16
2 MARINERS PARK
Yes
Park -31
2 MARINERS PARK
Pinus radiata, MONTEREY PINE
13 -18 / 15 -30
99
No
No
Grid Trim
$1,630
WCA Work History
Date Work Type Amount
3/10/2006 Grid Pruning $39.00
Other Work History
Date Work Type Crew
C J
Job#
8474
Acct# Min
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Please join us for a:
Neighborhood Meeting
about the
Marina Park Concept Plan
Thursday, November 8, 2007
American Legion Hall
21515 th Street, Newport Beach
6:30 p.m. to 8:00 p.m.
F.9
This will be one of several opportunities to hear about and offer your comments on a
plan to replace the mobile homes at Marina Park with a park, recreational amenities, and
a visitor- serving marina. You can view the concept plan at the City's website
www.city.newport- beach.ca.us then "Projects" then "Marina Park"
The Council /Citizens Committee on Marina Park Design, including representatives from
your neighborhood, has been working over the last 11 months to develop this Concept
Plan. The City Council will consider it soon. This is your chance to learn more about it
and to weigh in. If you can't make this meeting, other opportunities are:
Tuesday, November 13, 2007
7:00 p.m. at the City Council Chambers
City Hall — 3300 Newport Boulevard
(a regular City Council meeting)
Tuesday, December 4, 2007
7:00 p.m. at the City Council Chambers
City Hall — 3300 Newport Boulevard
(a regular meeting of the Parks, Beaches, and Recreation Commission)
and E- mailing your comments using the City's website
In 2008, the Marina Park plan will go through additional reviews, including an
environmental document, the California Coastal Commission, the Planning Commission,
and the City Council. Construction could begin in 2009, depending on funding,
permitting, and other approvals.
If you have any questions about the Plan, this meeting, or other opportunities to
participate, please e-mail or call the Newport Beach City Manager's Office at:
dkiff(a)citv.newport- beach.ca.us or 949 - 644 -3002
You can leave your e-mail with us and we'll put you on an e-mail list about this issue.
Thanks for your participation!