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HomeMy WebLinkAbout12/4/2007 - Agenda PacketCity of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, December 4, 2007 - 7pm— City Council Chambers AGENDA • ORDER AND ROLL CALL - DIRECTOR'S COMMENTS • Director Morgan • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium. CONSENT CALENDAR 1. Minutes of the November 6, 2007 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation £t Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. • INFORMATION / DISCUSSION 4. Fall Lighted Soccer Field Uses It Improvements — Presentation by Recreation Manager Christine Stempleski. 00 A(itarlr.mer rt_ 5. Mariners Sports Field Project — Presentation by Recreation Superintendent Sean Levin. Nb RfluhmePf� 6. Sunset Ridge Park — Update Provided by Recreation Superintendent Sean Levin. N o A- }V 0. Yt,yLLO ACTION 7. Special Tree Removal. Discussion/ Decision to remove Special City Tree at Mariner Parks. Action: Approve / Deny 8. Marina Park. Discussion/ Decision to recommend the Marina Park Concept Plan to City Council. Action: Approve / Deny 9. January 2008 Meeting. Discussion/ Decision regarding the January 1, 2008 Commission Meeting. N6 fgJAdhrn4 Action: Cancellation / Reschedule COMMITTEE REPORTS • Park Development - Allen, Brown, Lugar — Schedule meeting in January 2008 • Recreation /Senior Activities - Brown, Lugar • Budget - Garrett, Brown, Lugar • Ad Hoc -- Community Service Award - Garrett, Rozicka Update by Superintendent Levin Youth Sports Liaison - Ruzicka Up_ date on Feld AlIcca[ m Potcv • Other -- Santa Ana River Vision Plan - Trapp. Garrett 111 Memorial Committee - Garrett _ Marina Park - Garrett FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches l3 Recreation Commission Regular Meeting November 6, 2007 - 7pm 0 Convened 7:10pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Phillip Lugar Marie Marston Greg Ruzicka Cristine Trapp Staff: Wes Morgan, RSS Director Mark Harmon, General Services Director Dan Sereno, Parks & Tree Superintendent Sean Levin, Recreation Superintendent Teri Craig, Admin Asst L+e m _t Izj*101 Director Morgan stated that the Commission will be talking about Item #4 - Marina Park tonight and again in December to extend the outreach period. Once that is complete a report will be forwarded to Council. • Director Harmon stated that General Services is waiting for the rains to begin so staff can get busy and clean things up. He stated staff received phone calls regarding the ring of black dirt on the beach. Some residents complained to the OC Health Department. Director Harmon went on to say that the Health Department tested the black ring and found that it was not hazardous but just ash from the fires and that it had accumulated as a huge black ring on the beach. He stated that staff used their roto tiller to clean the sand. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the October 2, 2007 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Item removed by Director Harmon. 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Chair Brown to accept items 1 and 3 of the Consent Calendar. Motion carried by acclamation. 2. Park and Operations Division Activity Report. Director Harmon stated that this month staff divided the tree report as requested by Dr. Vanderstoot and he noted that these were good suggestions. There was a discrepancy when you looked at the number of tree removal and reforestation requests. The report now contains two sections; one part noting the number of tree removals and the other • will account for the plantings and maintenance of trees. This should make the report easier for people to understand. Director Harmon introduced Kevin Pekar as the new Parks Supervisor. • Parks, Beaches & Recreation Commission Regular Meeting November 6, 2007 - 7pm Page 2 Parks Supervisor Kevin Pekar stated that he appreciates the opportunity to speak with the Commission. He has enjoyed the last five years with the City working with landscape contractors and will continue to work with Recreation Manager Levin on field use issues. He noted that he is a crertified arborist and has a good working knowledge of native California plants. Commissioner Ruzicka stated that he noticed within the report that graffiti incidents have tripled in the past year and wondered if there was a tagging problem within the City. (J",V,6�.r*^45'.r Director Harmon stated that this yearsrbudget includes a 40% increase for graffiti abatement. He went on to say that there is a silver lining in this because staff has begun working with the Police Department to photograph and catalog the graffiti types and styles so that when someone is caught tagging, the Police will be able to charge those taggers with these maintenance costs. Motion by Commissioner Allen to accept Item 2 of the Consent Calendar. Motion carried by acclamation. DISCUSSION / ACTION 4. Marina Park Presentation. Director Morgan introduced Dan Herman and Tim Bundy and stated that the project has gone through a very thorough planning process with a lot of input from various members of the community. Director Morgan stated that staff had attended these meetings and that the committee is ready to present the plan to the City Council for approval. • Director Morgan stated that the Commission has been asked to conduct a second public meeting in December that will be noticed for additional outreach. The Marina Park PowerPoint presentation was made to the Commission. Commissioner Garrett asked if a parking ratio study had been done. He stated that he is concerned that this project has an insufficient number of parking spaces. Mr. Herman stated that he met with the City Planning Department. Planning calculated the number of parking spaces needed using City requirements. The plan has 20 more spaces then is required. Commissioner Ruzicka asked what the maximum stay would be for the visiting vessels. Mr. Herman stated it will be 30 days. Chair Brown asked if people normally use the harbor side as a swimming area. Superintendent Levin stated that the City's Summer Day Camp and Sailing Program are run along this beach area and that many moms visit with their small children to use the beach for swimming. Chair Brown opened the public comments Louise Fundenberg asked the height of the buildings. • Mr. Herman stated that the tallest section is the crows -nest which is about 48 -50 feet tall. Ms. Fundenberg was concerned with the public's view being impeded. Parks, Beaches li Recreation Commission Regular Meeting November 6, 2007 - 7pm • Page 3 Mr. Herman stated that currently there is no view of the ocean but with this plan homeowners will be able to see the ocean. People walking or driving past the park will also be able to see the water. Mr. Morgan stated that one of the reasons this item is being carefully reviewed is because of the height of the crow's nest. Commissioner Garrett stated that this plan will provide more ocean view to the public than what is now available. Commissioner Allen asked Ms. Fundenberg to make sure that the word gets out about the December Commission meeting so residents can provide their comments. Mark Abrams asked about the 15`h Street parking and wondered why it was not part of the project. Mr. Herman stated that while it is not presently part of the plan. It might be in the future. Chair Brown closed the public comments. Commissioner Garrett stated that there had been some opposition to trailer launched boats because of pollution and parking concerns. . Chair Brown asked if jets skis would be allowed. Director Morgan stated that only human powered water craft will be permitted. 5. Bench Donation. Superintendent Sereno stated staff is asking the Commission to consider a bench donation at 10`h Street and the bay front beach area. He stated that the Commission had approved a bench donation in September and that this would be the third one at this location. He went on to say that staff is requesting that the Commission provide direction regarding further bench donations at this location. Superintendent Sereno stated that staff had notified 24 residents within 300 feet of the proposed location as prescribed by Policy B -17 as well as the district Council Member and the HOA. Staff received one phone call in opposition from Ms. Abraham who resides at 908 W Bay Avenue, the closest resident to the location. Commissioner Allen asked what Ms. Abraham's concerns were. Superintendent Sereno stated that she was concerned with loitering, trash and other issues happening on the benches. Superintendent Sereno suggested that she contact the Police Department regarding any illegal activities that she observes. Chair Brown opened the public comments; hearing none the public comments were closed Motion by Commissioner Ruzicka to approve bench donation from Dan Schiefelbein to be located at 10` Street and the bay front beach area. Motion carried by acclamation. • 6. Sunset Ridge Park -- Director Morgan stated that he wanted to bring the Commission up to date on the actions taken by the Park Development Committee. Mayor Rosansky is working with staff, the Commission and EPT to conduct outreach. He noted that the first outreach meeting would be held Thursday, November 6 at 7pm. Sunset Ridge will be an active sports park, but will not be lit. There will be parking and a restroom. The Committee wants to hear from the residents. • • • Parks, Beaches Et Recreation Commission Regular Meeting November 6, 2007 - 7pm Page 4 Superintendent Levin stated that 615 residents; every HOA in that area and anyone that attended the Park Development meeting was notified of November 6 meeting. He stated that he had received a few phone calls regarding the meeting. He believes that the word is out. He went on to say that it was important for the architect to hear from the community on what type of amenities should be included in the plan. Director Morgan stated that the goal of the Recreation and Public Works staff, the Commission, and the Council is to receive as much input and clear communication as possible. Commissioner Garrett asked if most of the opposition was from Newport Crest? Superintendent Levin stated that he has not received much opposition from Newport Crest. People are excited about the prospect of a park. Chair Brown opened the public comments; hearing none the public comments were closed COMMITTEE REPORTS - Parks - Chair Allen stated that there really is nothing else to report; the minutes from the meeting were attached and quite comprehensive and that she looked forward to the Outreach Meeting results. RSS - Chair Brown asked when the Committee would be brought into the loop on the OASIS project. Director Morgan stated that as part of the budget process that Senior Center staff would be compiling a list of programs that could continue while the construction phase is going on. After the list is completed by staff a meeting will be set up to discuss those and other pertinent issues. Budget- Nothing to report. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Superintendent Levin stated that a press release had been forwarded to the newspaper requesting nominations. Chair Brown stated that certainly there were a number of people connected with the Centennial that could be nominated and worthy of a recommendation. Other —Santa Ana River Vision Plan- Commissioner Trapp stated that she was unable to attend the meeting in September. The committee is hoping to set up a meeting for sometime in November. -i/ 1 Marine Memorial Committee- Commissioner Garrett stated that a fundraiser will be held at the Marriott with the artist on November 9 at 5:30pm. — MarinaPark - Discussed above. Chair Brown asked when the issue regarding what can be burned in the fire pits at CdM State Beach will be brought to the Commission for discussion. Director Harmon stated that staff is working on that issue with Recreation and the Fire Department. Signage and some enforcement recommendations will be brought forward after the New Year. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • Fire pit discussion - safety; regulate what is burned • Possible implementation of Parks it Rec Foundation. • G -1 Policy Discussion • Tree Applications - Add information regarding perjury when signing the form • City Council Policy B -17 - Jan /Feb 2008 ADJOURNMENT- 8:25pm Submitted by: Teri Craig, Admin Assistant • Parking Signage at Back Bay View Park • Dog Park • Updates on Parks • 0 SEW PpRr rt4 'h �C�ti00.N� PB &R Commission Agenda Item No. December 4, 2007 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: November Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in planning and construction phases. 2. The football fields at Bonita Creek Park, and Arroyo Park, were over - seeded in preparation for the upcoming sport group activities. 3. The Commission approved two 36" box tree donations, and one bench donation, which were installed at Spyglass Hill Park. These generously donated items have truly enhanced the park, and will be enjoyed by park users for years to come. 4. The Mariners Park Ball Field Renovation Project is on schedule, and staff s goal is set for a grand opening on March 1, 2008. 5. The Cliff Drive Park Stairway Replacement Project is proceeding on schedule. 6. Parks Maintenance Division staff is presently coordinating with Public Works regarding the relocation of the former Parks and Trees Division's modular building that will be placed in front of City Hall. Once relocated, it will be utilized by the Human Resources Department. Parks Division staff will be responsible to re- irrigate the surrounding area, and repair the landscape. 7. Parks Maintenance staff provided traffic control set up for the 20`s Annual Harbor Heritage Run on Saturday, October 13. The event was sponsored by PTAs from various area schools, which raised over $20,000. Even with the rain, over 1,300 participants enjoyed the event. Parks Maintenance Division employees who provided event support staffing from 5 • to 11 a.m. were Paul Ramirez, Bob Martinez, Tom Diaz, and Daniel Tovar. 8. On Sunday, October 21, Parks Maintenance staff members provided event and traffic control set up for the Environmental Nature Center's Fall "Street" Fair & Pumpkin Patch event. Due to construction of the center, the event was held out on 16`h Street. Staff members Bob Martinez and Harold Link worked from 5:00 a.m. through 5:30 p.m. at the event. 9. Parks Division maintains planters throughout the City. As part of the maintenance program, staff inspects and identifies planters needing renovation due to age and condition of the plants. Recently, the following renovations were completed where old gazania groundcover was replaced with new attractive drought tolerant plantings: McFadden Interchange City Hall Sign 10. The week of October 22, marked the first significant Santa Ana wind event this year, keeping crews from the Parks and Trees and Operations Support Divisions very busy. The windy weather left City sidewalks, streets, and parks covered with branches, leaves, palm fronds, ash from nearby area fires, and an assortment of debris. The City landscape faired well, with only four trees and several branches falling. West Coast Arborists and City Parks Maintenance Crews completed the removals and clean-up of the fallen trees and limbs. Irvine Terrace Before Irvine Terrace After 11. General Services Department has a good track record for providing excellent • customer service to the citizens of the community (see attachment). The following are recent examples of such service: o Jim Auger, Storm Drain/Street Sweeping Supervisor, recently retrieved a set of keys that fell into a storm drain over the weekend. Jim has made it a practice to schedule in citizens requests during his day -to -day activities. Attached is an emailed letter from Ms. • Coleman who is appreciative of the service she received from Jim Auger. o Paul Ramirez, Parks Maintenance Crew Chief, also received the attached thank you note from the Newport Harbor High School PTA for the great service he and his staff provided at the Heritage Run. Paul and his staff provided traffic control for the successful event. Upcoming Activities for October 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Continue to work with prospective donors on tree and bench donations. 'Nees Division Activities During the month of October, 1,039 trees were trimmed, 0 trees planted, 15 trees removed and crews responded to 8 emergency tree calls. 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Corona Del Mar area, as part of the City's overall grid trimming do schedule. Approximately 252 Ficus trees and 255 Coral trees throughout the City of Newport Beach have been pruned to mitigate potential limb failure during the storm season. Additionally, crews have begun to prune trees in the Newport Coast area as scheduled from October through May, which is part of the maintenance agreement between the City and the Newport Coast Community. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of staff from the Field Maintenance, Tree Maintenance Division, and West Coast Arborists have resulted in the root pruning of 890 trees to date. This effort will mitigate any potential property damage from City tree roots and provide for tree longevity in the urban forest. The extensive work includes root pruning, root barrier installation, and hardscape repairs at each tree site. 3. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities 1. As a result of the dredging in the Upper Newport Bay, the log boom which had been deployed adjacent to the Newport Aquatic Centered was moved prior to last winter. The log boom was creating a navigational hazard for the 300 foot scowl • that makes daily trips in and out of the harbor as part of the dredging project. It was deployed north of the Coast Highway Bridge at Dover Drive, and brought up on shore during the summer season, as to not impede kayakers and recreational boaters. However, now that the winter season is here it has been re- deployed to its new temporary location. The log boom is instrumental in corralling storm debris that is flushed out of the . San Diego Creek after heavy rain events. This keeps the City's waterways and bay front beaches clean. The debris totals between 100 and 200 tons annually, which includes plastics, Styrofoam, bamboo, reeds, and other natural vegetation. 2. The first significant Santa Ana winds of the season blew during late October, resulting in leaves, pine needles, and broken branches being deposited throughout the City. Crews from the Beach Maintenance Division and Parks Division worked in conjunction with mechanical street sweeping equipment to clean-up the mess. Over 237 cubic yards of material was removed from the streets citywide. During an average week, sweeping equipment collects 100 cubic yards of material from City streets, bikeways, and parking lots. 3. Beach Maintenance staff has been paying special attention to the oceanfront high tide line, as a result of soot and ash falling into the ocean from the recent fires. Even though the wet ash and soot is non toxic or hazardous, staff is addressing citizens concerns by increasing maintenance efforts along the shoreline. Since the materials are impossible to pick up with standard mechanical beach cleaning equipment, an agricultural offset disc harrow was attached to a beach tractor. The disc effectively buries and mixes the ash with sand, thus eliminating any of the particulates. The agricultural disc is just another tool that the Department uses to keep our beaches, safe, clean and aesthetically pleasing for visitors. See attached General Services Department, Activities Report for October 2007. Ve respe/ctf�ully, ' Y �� Dan P. Sereno Parks and Trees Maintenance Superintendent Rick Greancy Operations Support Superintendent Attachments: (A) Notes of Acknowledgement from Citizens (B) Tree Activity Report 2007 -2008 (C) General Services Department October Activities Report From: Joan Coleman • Sent: Monday, November 05, 2007 11:17 AM To: Bludau, Homer Cc: Auger, Jim Subject: A Great City Employee 0 0 Hi Homer, Just wanted you to know about an outstanding employee: Jim Auger. Thanks to Jim, today has started as a great Monday. Short story: yesterday while strapping my grandchild into his carseat, my hand was bumped and my keys fell to the ground and into a storm drain. This morning I tied a yellow ribbon to the grate and called the city and left a message. An hour later Jim called, had my keys, and was on his way to drop them off. That is service! He went that extra mile that was much appreciated. When I shared the story at work, everyone was touched. Kudos to the City and your great employee, Jim Auger. Joan A. Coleman Business Manager HARBOR DAY SCHOOL (949) 640 -1410 TMAOWNANA CA for helping make the 21st Annual Harbor H PM Your wnpibut�oHewport Harbor High Schad Mso provide improvammte for all students. 11w 2007 i'aiCoinn ttesisvarygrateNIforyour it<nd contributions and partkdpatdon. �Qi� 4sCrhAc�i C{ ;, � � I ocr m „ {I ,tl h L I >ti,'r,ih,,dlad e5 • r 1 L I O o lto a lltlp� ah, 1 ,e#4 0 oa o 46 6 � �JJB Py T JQhJ y gay ugh Q°0 Ja 9�aaa a 940.0 � � 70. � 'J•� a 9o�J b 9�a�daS O O w O O � n ash fhb a� Fy W O co O CO M � h! 0 oa o rn � O O O O O co O CO M O � Y x (n O > O cr CL � w C O O CO O O Cl � N C6 N C6 , > O 0 O O O O o 0 0 U') co O co O x N N > E N >O E CDY. N > 0 /a//' 0 > E 0 W >O CD W L A co rn w @ E O 0 N E 0 0 o n W F- U � d h �a O E 0 U 0 'o a` c 0 E O � C1 0 0 Y E a> C_ 0 C6 0 N r U f0 .O A:! CL N U � � m 0 L G QQ OO CL 0 6 K 0Y _ L — WN N ate% U 0 0 > O CL ca CL x x x x * x A A >. 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U O 0 • u CLAIM REMOVALS Fiscal Year 2007- 2008 MONTH TREE # LOCATION July-07 0 August -07 0 September -07 0 October -07 0 0 r� U • PROBLEM TREE REMOVALS Fiscal Year 2007 -2008 MONTH TREE # LOCATION July-07 0 August -07 0 September -07 0 October -07 1 1216 East Balboa Blvd • • u October 2007 General Services Department Activities Report THIS MONTH THIS MONTH LAST YEAR TOTAL TO DATE lTD LAST YEAR ASPHALT /CONCRETE Street Patching (Tons of Blacktop) 721 605 1,862 1,629 Sidewalk Repaired (sq. ft.) 5,105 3,410 21,851 14,820 Curb & Gutter Replacement (lin. ft.) 490 436 1,489 1,673 Sweeping, Beach Cleaning, Demo Materials (tons) 419 308 1,555 1,562 Asphalt/Concrete Recycled (tons) 705 590 1,700 1,537 SIGNS &TRAFFIC MARIONGS Signs Made 599 3,057 963 6,440 Signs Installed 275 268 876 982 Decals 0 637 567 675 Special Purpose Signs /Banners 23 20 307 179 Street Striping (lin. ft.) Added /Replaced 60,042 55,509 292,323 463,438 Pavement Markings (including reflective) 334 152 683 1,094 Parking Stalls 0 0 0 93 Curb Painting (lin. ft.) 7,494 3,449 49,888 26,625 Thermoplastic (lin. ft.) 0 0 4 1,730 Sign Posts Installed 31 34 92 133 GRAFFITI Graffiti Incidents Removed by Staff 310 70 1 1,365 892 Graffiti Incidents Removed by Contractor 67 43 307 224 REFUSE COLLECTION Residential (tons) 3,139 3,026 12,931 13,223 Liquid HazMat Incidents 19 12 55 44 E -Waste Incidents 47 25 157 103 U -Waste Incidents 14 10 1 44 51 Recyclables (tons) 917 886 3,656 3,929 TREES :. Trimmed by Staff 99 233 719 592 Trimmed by Contractor 940 1,079 3,421 6,394 Removed 15 16 55 48 Planted 0 4 20 110 Roots Pruned by Contractor 0 0 0 0 Roots Pruned by Staff 24 1 23 134 95 AUTOMOTIVE Repairs 314 267 1,179 1,169 Preventive Maintenance Completed 78 63 303 275 PM Labor Hours 140 114 623 524 BEACH MAINTENANCE Beach Area Refuse (tons) 77 74 472 363 Beach Debris (tons) 48 59 301 377 SWEEPING /STORM DRAIN Gutter Miles Swept 5,251 4,884 20,558 19,877 Sweeping Debris (cubic yards) 771 539 1 2,483 2,167 Storm Drain Debris (cubic yards) 121 0 251 0 • • �.f n To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation & Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 • Page 8 — Reports on the activities of the Recreation Division. — Reports on the activities of the Senior Services Division. Item 3 December 4, 2007 Recreation Et Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches Et Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report C, J ADULT SPORTS SOFTBALL - The fall season of adult softball will conclude December 13 with 14 different league championship teams will enjoying "Sport -Tek" Henley jerseys! The season featured many well - balanced teams, with most leagues featuring teams tied for the league title going into the final weeks of play. New for 2008 will be the requirement of wood bats at the Grant Howald Park /CYC facility. In recent years, the improvement of baseball bat techlonogy has caused an increase in balls going over the fence and damaging property. The wood bats should decrease the speed of the ball off the bat and limit the number of balls hit over the fence. BASKETBALL - Eighty -six fall adult basketball teams enjoyed a smooth season, except for the cancellation of games due to poor air quality October 22 -25. League champions will be decided during the playoffs November 26 - December 12 in thirteen different leagues. For the 1'` time division winning teams will receive championship jerseys for awards. The professional tank top jerseys have numbers on both sides, along with the City seal, and "NB hoop champs" printed across the front. YOUTH SPORTS YOUTH Hoops - Due to feedback of Newport Coast residents, staff is bringing the Youth Winter Basketball League which will begin January 2008 in the new state -of- the -art NCCC gym on Monday nights, with inner league games every other week. FUTSAL - Indoor Soccer (Futsal) will be offered for grades 3rd through 6th. Games will be held Saturdays beginning January 19 with practices during weekday afternoons. 40 • Recreation & Senior Services Division Monthly Activities Report Page 3 Futsal is a fun an exciting new youth sport in its 2nd year! Participants learn and develop soccer skills with a "low bounce" soccer ball. Most of all, its fun! YOUTH SPORTS FUNDING - Staff is excited to announce a grant award of $2,000 received from the NFL Flag Football Program. Staff was successful in obtaining the grant which will provide new equipment and training materials for the flag football program. TEEN PROGRAMS YOUTH PROGRAMS f,ytSPOOK- TACUtAR ACTIVITIEs GOING ON - All three of the ACTIVE Kidz sites spent days decorating and constructing for Halloween. After putting their minds together for the decorating contest, the judges came out to judge which sites were the best! They all turned out to be winners -fudge for yourself! Most Creative - Mariners "Devils and Angels" Most Most Artistic and Interactive - WINK "Carnival Style" Recreation Et Senior Services Division Monthly Activities Report Page 4 WHO NEEDS NUTRITION - ACTIVE Kidz knowledge about their health is growing thanks to Dietician Cindy Dubuie. Kidz are learning how to read recipes, measure ingredients, and become aware of . the nutritional components of what they are eating. She teaches every Wednesday and the kidz make anything from turkey, mango, avocado, and basil sandwiches and learn why it is important to avoid eating transfat or processed foods. r�L WINTER RECESS CAMP - This year's Winter Recess Camp will be offered in two, one -week sessions from 7am -6pm at a cost of $74 per week. The first session will run Wednesday, December 26 to Friday, December 28. The second session from Wednesday, January 2 to Friday January 4. Each week will include a movie screening at the Central library and lots of fun, games and activities! PRE - SCHOOL 101 CONTRACT CLASSES The second 6 -week session began November 5 at Mariners Library with 11 three and four year olds. On November 6, 15 little ones enrolled at the Newport Coast Community Center with 2 on the waiting list. This program has been a huge success. By popular demand, beginning Winter 2008 the Pre - School program will expand to five days a week at the Newport Coast Community Center. Staff continues to move forward in helping the pre- schoolers prepare for Kindergarten. The Winter 2008 Newport Coast Guide hit stands at the Newport Coa Community Center on Tuesday, November 13 and was mailed to resident of Newport Coast on Friday, November 9. Contract Instructor, Robert Conrad will host the first theatre performance, "It's A Wonderful Life" on the stage at the Newport Coast g� Community Center Thursday, November 29 through Sunday, December 2. Conrad has been working closely with NCCC staff on the logistics of the performance to ensure the event goes off without a hitch. Conrad is expecting an audience of approximately 150. FACILITIES USE AND REPAIRS Facility Rentals: During the Deriod of Oct 16. 2007 - Nov 15. 2007 there were • 16 Picnic /Park Area Rentals • 22 Room Rentals • 14 Field Rentals • 6 Gym Rentals Recreation is Senior Services Division Monthly Activities Report Page 5 Park and picnic area rentals decreased during this period, as is typical during this time of the year. There were total of (0) wedding reservation rentals for this period: PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries wilt be two months behind (i.e. in June you will receive April summary) During the month of October Park Patrol had the following contacts: 1. Requested Calls 0 142 with Youth Sports Groups 0 17 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, advised adult sports players not to warm up on walkways, reported trash left behind by a youth sports group at Bonita Creek Field, assisted staff with flag football. 0 12 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. 0 149 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, monitored Friday night volleyball program for noise complaints at West Newport Gym, issued a written warning to a vehicle at CYC blocking the sidewalk. 0 4 Playground checks - checked all playgrounds for safety issues and vandalism, 0 14 other - checked and monitored film permit activities, wrote a citation to a woman at Peninsula Park for leaving dog feces in the park, advised motorcycle riders at West Newport CC not to park on sidewalks, stopped basketball after dark at 38`h Street Park, enforced leash laws for dogs at 38`h Street Park. 0 1 Pre -event check 0 0 Post -event checks 2. Public Contacts 0 42 education 0 1 alcohol 0 36 dog related Written Warnings Issued- 3 for parking violations Citations Issued - 2 (Parking violation at City Hall and for a resident leaving dog feces on the park grass) Additional Information - This month there was a significant decrease in the amount of alcohol contacts that Park Patrol Officers made. In the past many of the alcohol violations were occurring at Channel Place Park. Recently, General Services Dept. made some changes to the landscaping there making it harder to disguise the illegal alcohol consumption behind the landscaping. This combined with frequent patrols by our officer's has made a big difference and has improved the safety of this park for our community. SPECIAL EVENT PERMITS As of November 15, 2007, there were 236 Special Event Permits processed and issued for the year. Those events of note for this period are: NSSA Surf Contest- 56`h Street Beach Nov 3, 2007 Attendance: 150 NAC Rowing Event- Newport Aquatic Center, Nov 4 2007, Attendance: 1000 Recreation Et Senior Services Division Monthly Activities Report Page 6 AQUATICS The Marian Bergeson Aquatic Center located at Corona Del Mar High School is at maximum capacity • this fall Monday through Friday. The CdM Boys Water polo team practices every afternoon until 4pm, followed by CdM Jr. Water polo practice, adult lap swimming, and Sage Hill Boys Water polo practice. Pool Lifeguards have heard nothing but compliments from the lap swimmers on the newly refurbished pool which included new plaster, decking and electrical. CJ CdM Aquatic Foundation and NMUSD are working on hiring an architect to start phase 2 of the construction process which will include improvements to the buildings and shade structures. The cost of phase 2 is estimated is cost 1.7 million, with the foundation reporting they need to raise an additional $500,000. RECREATION EVENTS / PROJECTS WINTER WONDERLAND - When sleigh bells ring and snow glistens, families and 1 friends are invited to the 19`" annual Winter Wonderland Event. On Saturday, J�4a December 8, the annual winter festival will be held at Bonita Creek Park from 10:30am -fpm. This holiday season guests will enjoy sledding down one W,F of the three sled hills, frolicking in the snow, aboard the Polar Express, playing carnival games, creating holiday crafts, and sharing their holiday swe ,r'e'd@ wishes with the man himself, straight from the North Pole. CORONA DEL MAR YOUTH CENTER . Staff is working with Public Works to hire an architect to develop a master plan for remodeling the center to be more effective, safe and efficient. Interviews with architects have been completed and Public Works is currently negotiating a contract with the selected firm. MARINERS PARK - The Mariners park project is on schedule with Environmental Construction working in cooperation with City staff. A major project milestone was accomplished the week of November 19`h with the field sod being installed! Base for the pavers was installed during the week of November 26`" J SUNSET RIDGE PARK - The kick -off meeting for the design of , Sunset Ridge Park was held on Thursday, November 8th in the City Council Chambers. Approximately 80 community residents and provided input to EPT design, Mayor Rosansky, PBR Chair Tim The next step in the process will include EPT Design developing a preliminary concept to presented to the community in January 2008. NEWPORT COAST COMMUNITY CENTER LET'S THROW A PARTY - NCCC is now accepting roon" reservations for smaller events like birthday parties, speaker meetings, conferences, and other events limited to fifty guests w less. There has been an overwhelming demand for this service from the public, and it is expected that the facility will be widely used by residents. Rentals include exclusive use of a designated room for an allotted time, use of chairs and tables, and setup and member. be Recreation Ft Senior Services Division Monthly Activities Report Page 7 For an additional fee, customers may request a coffee and tea service, use of the warming kitchen, projection screen, podium, speakers and cordless microphone, along with other miscellaneous . equipment. The NCCC will continue to provide rooms for all Newport Coast Homeowners' Associations and Newport Coast non - profit groups at no charge. LAWN BOWLING - The Newport -Mesa Lawn Bowling Club has seen a direct correlation to the number and age of members attending the club as Baby Boomers begin to retire and through continuous community outreach. After meeting with John Groothuis, President of the Club and a few board met with Recreation Manager Matt Lohr and Recreation Supervisor Jessica Reiten. They learned that the club membership number has nearly doubled in size to 200 members with a retention rate of 80 %. Additionally, the average age of the members has dropped to 57 years, with roughly half the members being retirees. Staff will continue to work closely with the club over the next couple of months to ensure facility improvements are met and a good relationship exists between the City and the Association. e Recreation ft Senior Services Division Monthly Activities Report Page 8 m$W @U To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Veteran's Day Celebration - OASIS held a special Veteran's Day Celebration. Music historian, Larry Maurer presented a special tribute to our American soldiers, as we relived the history, music and legendary tales that founded this great nation. Tax Program - The AARP sponsored tax program is already gearing up for the tax season beginning in February. A meeting was held to meet with potential volunteers and explain • the training process. This year, the counselors will be using the volunteer based computer program Il Lectures - UCI offered two very informative lectures this month. The first was entitled "When it Isn't Alzheimer's Disease, It May be Normal Pressure Hydrocephalus" and the other is "Brain Attacks: What Everyone Needs to Know about Stroke ". Both were given by Physicians from UCI in the Neuro Science Department. Thanksgiving Luncheon - On November 21, OASIS hosted its annual Thanksgiving Luncheon. This popular event sold out to 180 people with a traditional Thanksgiving feast, catered by South County Senior Services. Entertainment was provided by violinist Julliena Okah. Once again, this event provided a wonderful opportunity for seniors meet new people and catch up with old friends. To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Veteran's Day Celebration - OASIS held a special Veteran's Day Celebration. Music historian, Larry Maurer presented a special tribute to our American soldiers, as we relived the history, music and legendary tales that founded this great nation. Tax Program - The AARP sponsored tax program is already gearing up for the tax season beginning in February. A meeting was held to meet with potential volunteers and explain • the training process. This year, the counselors will be using the volunteer based computer program Il Lectures - UCI offered two very informative lectures this month. The first was entitled "When it Isn't Alzheimer's Disease, It May be Normal Pressure Hydrocephalus" and the other is "Brain Attacks: What Everyone Needs to Know about Stroke ". Both were given by Physicians from UCI in the Neuro Science Department. Thanksgiving Luncheon - On November 21, OASIS hosted its annual Thanksgiving Luncheon. This popular event sold out to 180 people with a traditional Thanksgiving feast, catered by South County Senior Services. Entertainment was provided by violinist Julliena Okah. Once again, this event provided a wonderful opportunity for seniors meet new people and catch up with old friends. E • Recreation Et Senior Services Division Monthly Activities Report Page 9 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: 11,471 CUSTOMERS 4,626 CUSTOMERS 1.787 CUSTOMERS Blood Pressure 47 Housing counseling 50 Braille 0 Information/ Referral 930 Counseling- persons 55 Legal Assistance 9 Eldercare 3 Senior Assessment(hrs) 45 Employment 25 Telephone Reassurance 410 HICAP 8 Visual Screening 5 Tax 0 Transportation Info 200 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen 8 Home Delivered Meats Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Camp Pendleton 45 Regan Library 45 Pechanga 45 SPECIAL EVENTS /SCREENINGS /LECTURES Computer Friends 40 Oktoberfest 170 Big Band Seminar 60 UCI- Eyelid Surgery 35 Movie - Evan Almighty Flu Shots 25 291 1,513 CUSTOMERS 2,515 CUSTOMERS 1,640.25 HOURS (`equiv. to 9 full -time employees) 175 CUSTOMERS Long Trips Palm Springs 35 New Mexico 5 855 PERSONS OASIS Golfers 118 Sunday Movies. Diamond Horseshoe 32 Gypsy 36 When You're In Love 26 The Odd Couple 22 0 E 0 (9) PB &R Co fission Agenda Item No. December 4, 2007 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Special Tree Removal Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the removal request of a Special City Tree (Dedicated Tree, Frank Tallman). Discussion City Council Policy G -1, Retention or Removal of City Trees, Special City Trees requires that the Parks, Beaches and Recreation Commission approve the removal of a Special Tree prior to removal. Per City Council Policy G -1, staff is requesting the removal of a dead City Monterey Pine tree at Mariners Park. The tree is dedicated to Frank G. Tallman III, and is listed as a Special City Tree under Dedicated Trees. Mrs. Ruth Tallman, the wife of former Frank Tallman, has agreed with staff to remove and replace the dead tree. However, staff will need to determine a new planting site upon completion of the redevelopment project at the park. Additionally, a new tree species will be planted due to the disease which is prevalent in the current species. If the tree removal is approved, Mrs. Tallman has agreed to meet with staff to determine the new planting site and tree species. Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. Mrs. Ruth Tallman and Council Member Don Webb have received a copy of this report and a notice of the Commission meetine. Very Mark Harmon Attachments: (A) Tree Inspection Report (B) Tree Inventory Detail (C) Photos TREE INSPECTION REPORT Name: Parks and Trees Divisions General Services Department Tree Location: Mariners Park / Park - 31 Request: The City's Urban Forester is requesting the removal of a City Monterey Pine tree that has died and is a potential liability. This tree is listed as a Special Tree — Dedicated Tree, Mariners Park (Frank Tallman). Botanical Name: Pinus radiata Common Name: Monterey Pine Tree Designated Street Tree: To be determined by staff Estimated Tree Value: $0.00 / dead tree Damage: No apparent damage Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed a dead City Monterey Pine tree. The Council Policy G -1, Retention or Removal of City Trees , page 2, paragraph 3, states, " Prior to any removal of Special Trees(s), the City must comply with the noticing provisions of the Removal of City Trees section set forth in this Policy, unless a Special Tree is considered hazardous that necessitates an emergency removal. Any such removal must be recommended by the General Services Director and the Risk (7nager and approved by the City Manager." Inspected by: Date: October 14, 2007 John Eonway, Urban Forester Recommendation: Remove and replace to mitigate potential liability. Notify the Parks, Beaches, and Recreation Commission of the removal and replacement Afthe Special Tree. • Reviewed by: "�' Date: October 14, 2007 Dan P S o, a Trees Superintendent // Reviewed by: Date: ^n 7 Mark flarmoA. G eral Services Director Inventory Detail IISt: ddress: Fictitious: Location: On Address: Species: DBH /Height: Parkway Size: Utility Overhead: Sidewalk Damage: Recommended Maintenance: Estimated Value 16 2 MARINERS PARK Yes Park -31 2 MARINERS PARK Pinus radiata, MONTEREY PINE 13 -18 / 15 -30 99 No No Grid Trim $1,630 WCA Work History Date Work Type Amount 3/10/2006 Grid Pruning $39.00 Other Work History Date Work Type Crew C J Job# 8474 Acct# Min ArborAccessonline - newportbeach.wcainc.com Page 1 of 1 u R• 47 < Fes• "R. p,, t• �t T N 4' 1 � f ♦ aei aY.'. 4 ^ Q M ' v a � c 47 < Fes• "R. p,, t• .� A ,r ti lu .a v ly OL T • ly �{ I I %+i b Please join us for a: Neighborhood Meeting about the Marina Park Concept Plan Thursday, November 8, 2007 American Legion Hall 21515 th Street, Newport Beach 6:30 p.m. to 8:00 p.m. F.9 This will be one of several opportunities to hear about and offer your comments on a plan to replace the mobile homes at Marina Park with a park, recreational amenities, and a visitor- serving marina. You can view the concept plan at the City's website www.city.newport- beach.ca.us then "Projects" then "Marina Park" The Council /Citizens Committee on Marina Park Design, including representatives from your neighborhood, has been working over the last 11 months to develop this Concept Plan. The City Council will consider it soon. This is your chance to learn more about it and to weigh in. If you can't make this meeting, other opportunities are: Tuesday, November 13, 2007 7:00 p.m. at the City Council Chambers City Hall — 3300 Newport Boulevard (a regular City Council meeting) Tuesday, December 4, 2007 7:00 p.m. at the City Council Chambers City Hall — 3300 Newport Boulevard (a regular meeting of the Parks, Beaches, and Recreation Commission) and E- mailing your comments using the City's website In 2008, the Marina Park plan will go through additional reviews, including an environmental document, the California Coastal Commission, the Planning Commission, and the City Council. Construction could begin in 2009, depending on funding, permitting, and other approvals. If you have any questions about the Plan, this meeting, or other opportunities to participate, please e-mail or call the Newport Beach City Manager's Office at: dkiff(a)citv.newport- beach.ca.us or 949 - 644 -3002 You can leave your e-mail with us and we'll put you on an e-mail list about this issue. Thanks for your participation!