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HomeMy WebLinkAbout04/01/2008 - PB&R CommissionCITY OF NEWPORT BEACH Parks, Beaches l3 Recreation Commission Regular Meeting April 1, 2008 - 7pm Convened 7:02pm ROLL CALL Present: Tim Brown, Chair Debra Allen Bill Garrett Phillip Lugar Marie Marston Greg Ruzicka Cristine Trapp Staff: Mark Harmon, General Services Director (excused at 7:20pm) Wes Morgan, Recreation it Senior Services Director Teri Craig, Admin Asst DIRECTOR COMMENTS Director Morgan stated that after meeting with City Council regarding Sunset Ridge that the landscape architect will try to do some shifting of the baseball and soccer fields and will try to have something for the Commission to review at the next meeting and possibly back to City Council in 6 -8 weeks. Commissioner Lugar asked about the sound study. Director Morgan stated that the sound study will be done when the project description is approved. Director Morgan also noted that the City Council will hold two special meetings in April: April 15 — Meet with Costa Mesa to discuss annexation issues; Banning Ranch April 16 — Discuss co- generation plan with Hoag Hospital. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the March 4, 2008 regular meeting. Waive reading of subject minutes, approve and order filed 2. Park & Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation ii Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Ruzicka to accept items 1 - 3 of the Consent Calendar.. Motion carried by acclamation. 4. General Fund User Fee Study Findings — Revenue Manager Glenn Everroad provided a PowerPoint presentation regarding the Fee Study for the Recreation Et Senior Services Department. He noted that the City Council, specifically Council Member Curry has asked for reaction from each Board and /or Commission. Discussion ensued regarding the recovery percentage and that it should not include toddler type classes. Parks, Beaches tt Recreation Commission Regular Meeting April 1, 2008 - 7pm Page 2 5. Chair Brown noted his concern that the City would just go with what the consultant recommended. Director Morgan stated that after discussion with staff and Manager Everroad that it was concluded that fee classes should be at a 75% recover rate. Manager Everroad stated that ordinance 3.36 provides that for recreational fee type classes that the City should be at about 85% fee recovery. He stated that as of now Recreation is at 71% and that he will be recommending to City Council that it be increased to 75% and so are actually reducing the amount of recovery for fee classes. He thanked the Commission for their comments. Expenses ft Revenues — department submitted The following staff presented their division budget to the Commission: • Recreation Manager Lohr • Senior Services Manager Jardine -Haug • Recreation Supervisor Dingwall • Recreation Supervisor Vincent • Recreation Supervisor Valdez • Recreation Supervisor MacGregor • Recreation Coordinator Knapp Commissioner Ruzicka stated that this presentation punctuates exactly what makes Newport special. Chair Brown noted that when he attended the Flashlight Egg Hunt that it attracted so many people that he actually had to park at the Shopping Center because both sides of the road were filled. All the staff were actively engaged and everyone was having a great time and agreed that these kind of events are what makes Newport Beach special and stated that he was very proud to be a park of what this staff does for the City. Director Morgan stated that this budget would be on the agenda next month for the Commission for to City Council for adoption. Commissioner Garrett stated that when the Budget Committee had been given the presentation that he had learned so much and hoped that it was just as informative for the Commission. COMMITTEE REPORTS - Parks - Nothing to report. RSS - Nothing to report. Budget - Nothing to report except that the budget would be on the agenda again next month for the Commission's approval. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Superintendent Levin stated that he would set up the presentation for Hoag either in May or June. Other —Santa Ana River Vision Plan- Commissioner Trapp stated that a meeting was held on March 26 but was unable to attend. —1 /1 Marine Memorial Committee- Commissioner Garrett stated that a cocktail party will be held on Sunday, May 25 from 6.8pm at the American Legion and the dedication of the memorial will be Monday, May 26 at f pm at Castaways Park and urged the Commission to attend and noted that any balance left of the funds will be donated to the 1 /1 Adoption Committee. Parks, Beaches Ft Recreation Commission Regular Meeting April 1, 2008 - 7pm Page 3 — MarinoPark - Commissioner Garrett stated that there was an issue regarding the building height. Director Morgan stated that the architect has been asked to come up with a concept that protects the space needed for programming but to change the architecture to about 35 feet. The footprint will not change but the height will because where the building was higher it was purely for architectural reasons, that being said he noted that he had gone out on a boat and was amazed at how much clearance there is between Balboa and the sand with almost 700 feet of wide open space and so there is definitely a window to the bay. Commissioner Trapp asked what had happened to the park at Bayside li Carnation. Manager Lohr stated that there was an arson fire there and will be replacing the playground in the next couple of months. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • Fire pit discussion - safety; regulate what is burned • Possible implementation of Parks Et Rec Foundation. • City Council Policy B -17 - Spring 2008 ADJOURNED- 9:01pm Submitted by: Teri Craig, Admin Assis nt • Parking Signage at Back Bay View Park Dog Park